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07/06/2021-CC-Minutes-RegularBANGER *TEXAS MINUTES CITY COUNCIL REGULAR MEETING TUESDAY, JULY 6, 2021 HISTORIC CHURCH BUILDING 403 N 7TH STREET SANGER, TEXAS COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Mayor Pro Tern Gary Bilyeu, Councilmembers: Victor Gann, Marissa Barrett, Allen Chick, and Dennis Dillon. COUNCIL MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Interim City Manager Jeriana Staton Assistant City Manager, Alina Ciocan, City Attorney Hugh Coleman, City Secretary Kelly Edwards, Court Administrator/Deputy City Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Economic Development Shani Bradshaw, City Engineer Tracy LaPiene, Director of Public Works Jim Bolz, Interim Police Chief Jonathan Perkins, Sergeant Josh Bishop, Library Director Audrey Tolle, and Social Media Manager Laura Klenke. 1. Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. Mayor Muir called the Regular Meeting to order at 7:03 p.m. The invocation given by Councilmember Dillon. The Pledge of Allegiance was led by Councilmember Gann. 2. CITIZEN INPUT: No one addressed the Council. 3. CONSENT AGENDA: a. Approval of Minutes I. Approval of Minutes From Work Session06-21-21 2. Approval of Minutes From Special Session 06-26-21 3. Approval of Minutes From Regular Session 06-21-21 Page 1 of 4 4. Approval of Minutes From Special Session06-25-21 Motion made by Councilmember Dillon to approve the consent agenda as presented. Councilmember Bilyeu seconded the motion. Motion passed unanimously. 4. Consider Any Items Removed from ConsentAgenda. REGULAR AGENDA 5. Sable Creek Phase 4 & 5 Batch Plant - SUP Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 06-15-21 Regarding a Specific Use Permit for a Temporary Concrete Batch Plant Use for Sable Creek Phase 4 and 5 Development; Generally Located Approximately 450 Feet South of Chapman Dr and Approximately450 Feet West ofCreekside Dr. (Hammonds) Mayor Muir opened the public hearing at 7:07 p.m. Director LaPiene provided a presentation and overview of a Specific Use Permit for a Temporary Concrete Batch Plant Use for Sable Creek Phase 4 and 5 Development. Director LaPiene also provided an overview of the responses received within the notification area. Mayor Muir closed the public hearing at 7:10 p.m. Discussion ensued regarding previous Batch Plant SUPS granted and the location of the batch plant Motion made by Councilmember Bilyeu to approve Ordinance # 06-15-21 Regarding a Specific Use Permit for a Temporary Concrete Batch Plant Use for Sable Creek Phase 4 and 5 Development. Councilmember Chick seconded the motion. Motion passed unanimously. 6. Levelle Addition - Exterior Facade Variance Conduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3 Building Regulations - Article 3.2100 Exterior Facade Design Criteria Manual. (Hammonds) Mayor Muir recused himself for this item. Mayor Pro Tem Bilyeu presided over this item. Mayor Pro Tem Bilyeu opened the public hearing at 7:16 p.m. Director LaPiene provided a presentation and overview of a Variance from Chapter 3 Building Regulations, Article 3.2100 Exterior Facade Design Criteria Manual for the Levelle Addition along Cowling Road. Director LaPiene also provided an overview of the responses received within the notification area. Lee Allison, spoke in favor of the variance. Mayor Pro Tem Bilyeu closed the public hearing at 7:21 p.m. Page 2 of 4 Motion made by Councilmember Chick to approve a Variance from Chapter 3 Building Regulations, Article 3.2100 Exterior Facade Design Criteria Manual for the Levelle Addition along Cowling Road. Councilmember Gann seconded the motion. Motion passed unanimously. 7. Sanger Area Chamber of Commerce Service Contract Consider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service Contract Between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds. (Bradshaw) Director Bradshaw provided an overview of aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds. Discussion ensued regarding the reason for the increased contribution, the annual budget provided, the 15-month contract term, providing a quarterly Profit and Loss report to the City, and the relationship between the Chamber and Economic Development. Debbie Reaves and Kelsi Bannahan stated the increase would allow the Chamber to collaborate with surrounding communities partnering for joint events therefore, increasing community engagement and provide fortraining. Motion made by Councilmember Bilyeu to approve and authorize Mayor to execute a Service Contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds for an amount not to exceed $3,500 per quarter. Councilmember Dillon seconded the motion. Motion passed 4-1-0. Councilmember Chick opposed. 8. Contract Agreement -WWTP Bar Screen Replacement Award Consider, Discuss and Act on Approving a Contract Agreement with Taknek, LLC for the Sanger Wastewater Treatment Plant Bar Screen Replacement Project, and Authorize the Mayor to Execute Said Agreement. (LaPiene) Director LaPiene provided an overview of the agreement with Takneck, LLC. Motion made by Councilmember Chick to approve a contract with Taknek, LLC for the Sanger Wastewater Treatment Plant Bar Screen Replacement Project and authorize Mayor to execute the contract. Councilmember Barrett seconded the motion. Motion passed unanimously. 9. FM 455 Utility Relocation Dannenbaum PSA Addendum Consider, Discuss and Possibly Act on Approving and Authorizing the Mayor to Execute Addendum 4 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM455 Water and Wastewater Utilities Relocations. (LaPiene) Director LaPiene provided an overview of Addendum 4 of the Engineering Contract with Dannenbaum Engineering Company, for the Water and Wastewater Utilities Relocations. Page 3 of 4 Discussion ensued regarding the scope of work, additional costs due to TxDOT requirements, the abandonment of property, the timeframe for receiving reimbursements, and a future 3rd party agreement for inspections. Motion made by Councilmember Chick to approve and authorize Mayor to execute Addendum 4 of the Engineering Contract with Dannenbaum Engineering Company, for the Water and Wastewater utilities relocations. Councilmember Bilyeu seconded the motion. Motion passed unanimously. 10. EXECUTIVE SESSION: a. Government Code Section 551.072 - Consultation with Attorney Deliberations Regarding Real Property: Consult with the City Attorney to deliberate the purchase, exchange, lease or value of real property where discussion of these legal matters in an open meeting would conflict with the duty of the City of Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. b. Government Code Section 551.074 - Personnel Matters; Closed Meeting to evaluate and interview candidates for appointment to the position of City Manager. Mayor Muir read the items for Executive Session and the Council convened into Executive Session at 8:35 p.m. 11. RECONVENE: OPEN MEETING: Mayor Muir and the Council reconvened into open session at 10:03 p.m. Motion made by Councilmember Bilyeu to declare Mr. John Noblitt as a finalist and authorize the City Attorney to tender an Employee Agreement. Councilmember Chick seconded the motion. Motion passed unanimously. 12. INFORMATION ITEMS: a. Disbursements - June 2021 b. Capital Projects Recap - July 1, 2021 C. Financial Statement - May 31, 2021 No additional discussion. 13. FUTURE AGENDA ITEMS: No future agenda items. 14. ADJOURN. There being no further business, Mayor Muir adjourned the meeting at 10:05 p.m. Kell Edw ds, City Sec4�'� ovas E. Muir, Mayor 3 r Page 4 of 4