08/02/2021-CC-Minutes-RegularBANGER
*TEXAS
►I l-Lvt li �.
CITY COUNCIL REGULAR
MEETING MONDAY,
AUGUST 2, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET, SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmembers: Victor Gann,
Marissa Barrett, and DennisDillon.
COUNCIL MEMBERS ABSENT:
Councilmember Allen Chick
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Attorney Hugh
Coleman, City Secretary Kelly Edwards, Court Administrator/Deputy City Secretary
Christy Dyer, Director of Finance Clayton Gray, City Engineer Tracy LaPiene, Director of
Public Works Jim Bolz, and Social Media Manager LauraKlenke.
1. Call Meeting to Order, Establish a Quorum (Roll Call),Invocation.
Mayor Muir called the Regular Session to order at 7:00 p.m.
The invocation given by Councilmember Dillion the Pledge of Allegiance was led by
Councilmember Gann.
2. CITIZEN INPUT:
No one addressed the Council.
3. CONSENT AGENDA:
a. Approval of Minutes
1. Consider the minutes of the July 19, 2021, Work Session.
2. Consider the minutes of the July 19, 2021, Regular Session.
Page 1 of 6
b. Resolution #08-07-21 Closing a Bank Account
Consider approval of Resolution #08-07-21 Authorizing the Closure of a Bank
Account.
Motion made by Councilmember Bilyeu to approve the consent agenda as presented.
Councilmember Dillion seconded the motion. Motion passed unanimously.
4. Consider Any Items Removed from ConsentAgenda.
None.
REGULAR AGENDA
5. A&E Pet Haven - SUP
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 08-17-21
Regarding a Specific Use Permit for a Kennel Facility at 304 Acker Street, Ste 105;
Generally Located on the East Side of Acker Approximately 230 Feet North of Pecan
Street. (Hammonds)
Mayor Muir opened the Public Hearing 7:04 p.m.
Director Hammonds provided an overview of the previous approval of the Specific Use
Permit for a four-year period and stated the Planning & Zoning Commission
recommended approval of the new permit for a five year period.
Shellie Wallace, DVM applicant, stated that business was increasing with people
traveling more frequently.
Mayor Muir closed the Public Hearing 7:07 p.m.
Motion made by Councilmember Bilyeu to approve Ordinance # 08- 17- 21 regarding a
Specific Use Permit for a Kennel Facility at 304 Acker Street, Ste 105. Councilmember
Barrett seconded the motion. Motion passedunanimously.
Mayor Muir moved to items 12 and 13 of the agenda.
6. Resolution #08-06-21 Changing Bank Signatories
Approval of Resolution #08-06-21 Authorizing a Change of Authorized Bank
Signatories. (Gray) Director Gray provided an overview of the resolution.
Motion made by Councilmember Dillion to approve Resolution #08- 06- 21 authorizing a
change of authorized bank signatories. Councilmember Gann seconded the motion.
Motion passed unanimously.
7. Street Rehab 2021
Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing
Agreement with the City of Grand Prairie for Contract with Reynolds Asphalt &
Construction Company for Street Reconstruction of 3rd Street from Peach Street to FM
Page 2 of 6
455, 4th Street from Elm Street to FM 455, Plum Street from 5th Street to 2nd Street,
and Elm Street from 5th Street to 2nd Street for an amount not to exceed $205,692.
(Bolz)
Director Bolz provided an overview of the reconstruction of the streets.
Discussion ensued regarding the pricing provided by Reynolds for the reconstruction.
Motion made by Councilmember Bilyeu to approve utilizing the Interlocal Purchasing
Agreement with the City of Grand Prairie for a contract with Reynolds Asphalt &
Construction Company for Street reconstruction of 3rd Street from Peach Street to FM
455, 4th Street from Elm Street to FM 455, Plum Street from 5th Street to 2nd Street,
and Elm Street from 5th Street to 2nd Street for an amount not to exceed $205,692.
Councilmember Barrett seconded the motion. Motion passed unanimously.
8. Melinda Myrl Street Repair
Consider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by
Reynolds Asphalt and Construction Company in an Amount Not to Exceed $81,442.
(Bolz)
Director Bolz provided an overview of the item and the repairs to Steve Court.
Discussion ensued regarding residents' drainage concerns, creating a gradual channel for
the water, and addressing the cul-de-sacs in the future.
Motion made by Councilmember Bilyeu to approve the regrading and paving of
Melinda Myrl by Reynolds Asphalt and Construction Company in an amount
not to exceed $81,442. Councilmember Dillion seconded the motion. Motion passed
unanimously.
9. Steve Court Street Repairs
Consider, Discuss, and Possibly Approve the Replacement of the Cul-de-Sac of Steve
Court Using Martinez Brother Concrete and Landscaping, LLC in an Amount Not to
Exceed $49,152. (Bolz)
Motion made by Councilmember Bilyeu to approve the replacement of the Cul- de- Sac
on Steve Court using Martinez Brother Concrete and Landscaping, LLC in an
amount not to exceed $49,152. Councilmember Barrett seconded the motion.
Motion passed unanimously.
10. Emergency Contract with Mabak Directional Drilling
Consider, discuss, and act on Resolution 08-08-21, approving a contract with Mabak
Direction Drilling, Inc., for the Emergency Repair of a Sewer Line; making findings
of an Emergency Exempting the contract from the requirements of Competitive Bidding
Under Chapter 252 Of The Texas Local Government Code. (Bolt)
Director Bolz provided an overview item. He stated that they could not bore under the
street to complete the repair due the grade necessary to maintain the gravity flow of the line.
Motion made by Councilmember Barrett to approve Resolution 08- 08- 21, approving
Page 3 of 6
a contract with Mabak Direction Drilling, Inc., for the emergency repair of a sewer
line. Councilmember Dillion seconded the motion. Motion passed unanimously.
11. Budget Amendment - Ordinance#08-16-21
Consider, Discuss and Act on Ordinance #08-16-21, Amending Ordinance
#09-24-20, Which Will Amend the Budget For The Fiscal Year 2020-2021 And
Authorizing Amended Expenditures as Provided. (Gray)
Director Gray provided an overview of amendment appropriating funds for the costs
of item 8 through 10 of the agenda, excluding any amounts that were approved in the
current budget.
Motion made by Councilmember Bilyeu to approve Ordinance #08-16- 21, Amending
Ordinance #09 24 20, which will amend the Budget for the Fiscal Year 2020- 2021 and
authorizing amended expenditures as provided. Councilmember Gann seconded the
motion. Motion passed unanimously.
12. FM 455 Utility Relocation - TXDOT Standard Utility Agreement(Water)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for
Water Utility Relocation Associated with the FM 455 Utility Relocation Project, and
Authorizing the Mayor to Execute Agreement and Approve Any Subsequent
Amendments. (LaPiene)
Director LaPiene provided an overview of agreements.
Danny Everett and Bart Hines, Dannenbaum Engineering provided an overview of the
process for reimbursement with TxDOT.
Discussion ensued regarding the letting date of the construction for FM 455 and I-35,
planned improvements/betterments during the relocation, two additional agreements for
the relocation of utilities for I-35 and the process for pay applications.
Motion made by Councilmember Bilyeu to approve a Standard Utility Agreement with
TxDOT for Water Utility relocation associated with the FM 455 Utility Relocation
Project for the lowering and/or relocation of water lines and crossings from station
182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM
2450 to just east of Marion Road, and authorizing the Mayor to execute the agreement
and approve any subsequent amendments. Councilmember Dillion seconded the motion.
Motion passed unanimously.
13. FM 455 Utility Relocation -TXDOT Standard Utility Agreement (Sewer)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for
Sewer Utility Relocation Associated with the FM 455 Utility Relocation Project, and
Authorizing the Mayor to Execute Agreement and Approve Any Subsequent Amendments.
(LaPiene)
Motion made by Councilmember Bilyeu to approve a Standard Utility Agreement for Sewer
Utility relocation associated with the FM 455 Utility Relocation Project for the lowering
and/or relocation of water lines and crossings from station 182+00 to 308+00 which is in
response to the widening of FM 455 from just west of FM 2450 to just east of Marion
Page 4 of 6
Road, and authorizing the Mayor to execute the agreement and approve any subsequent
amendments. Councilmember Gann seconded the motion. Motion passed unanimously.
Mayor Muir moved back to item 6 of the agenda.
14. Proposed Engagement Agreement
Consider, Act and Approve the City Manger to execute an Engagement Agreement to hire
Alagood, Cartwright, Burke to represent and assist the City of Sanger in acquiring
real property and or easements through condemnation or other means. (Coleman)
Attorney Coleman provided an overview of the agreement with the law firm.
Motion made by Councilmember Bilyeu to authorize the City Manger to execute an
Engagement Agreement to hire Alagood, Cartwright, Burke to represent and assist the City
of Sanger in acquiring real property and or easements through condemnation or other
means. Councilmember Barrett seconded the motion. Motion passedunanimously.
15. INFORMATION ITEMS:
a. GFOA Distinguished Budget Presentation Award
Mayor Muir acknowledge the achievement receiving the 4th award from GFOA.
b. Monthly Financial Report - June 30, 2021
C. Capital Projects Recap - July 26, 2021
d. Joint Board Meeting
A future Joint Board Meeting to discuss the Comprehensive Plan and Economic
Development Incentive Policy.
Assistant City Manager Ciocan provided an overview of the proposed joint meeting
discussion to include 413, 4B, and the Planning & Zoning Commission
Council selected the date of September 8, 2021, with the meeting beginning at 5:30
p.m.
16. EXECUTIVE SESSION:
a. Texas Government Code Section 551.071— Consultation with Attorney
(1) when the governmental body seeks the advice of its attorney about: (A)
pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in
which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts
with this chapter.
A. Notice of Claim from MichaelBurrow
B. Notice of Claims from McCathem, Shokouhi, Evans & Grinke
b. Texas Government Code Section 551.074 — PersonnelMatters
Page 5 of 6
Receive information and deliberate regarding the duties and responsibilities of a City
officer or employee - City Attorney
Mayor Muir read the items for Executive Session and the Council convened into Executive
Session at 8:25 p.m.
17. RECONVENE: OPEN MEETING:
Mayor Muir and the Council reconvened into open session at 9:05 p.m. No action taken
from executivesession.
18. FUTURE AGENDA ITEMS:
Provide an update regarding the signage for Trail Dust.
19. ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 9:07 p.m.
Thomas E. Muir, Mayor
` �Ov. 1Sala!
Kell§ Edw ds, City Secretary
TEXAS
��!!!!ll7fPtltllll,i`
Page 6 of 6