08/16/2021-CC-Minutes-RegularBANGER
*TEXAS
MINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 16, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tern Gary Bilyeu, Councilmembers: Marissa Barrett,
Allen Chick, Dennis Dillon and Victor Gann.
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly
Edwards, Director of Finance Clayton Gray, Director of Economic Development Shani
Bradshaw, Director of Public Works Jim Bolz, Social Media Manager Laura Klenke,
and Electric Department Director Mike Prater.
1. Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
Mayor Muir called the Regular Session to order at 7:00 p.m.
The invocation given by Councilmember Dillon the Pledge of Allegiance was led by
Councilmember Barrett.
2. CITIZEN INPUT:
No one addressed the Council.
3. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
a. United Way of Denton County - Live United Month
Representative Ms. Ashley Bagley thanked the community for their continued support.
Mayor Muir read the proclamation and presented it to Ms. Bagley.
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4. CONSENT AGENDA:
a. Approval of Minutes
1. Consider the minutes ofthe August 2, 2021, Regular Session.
2. Consider the minutes of the August 10, 2021, Special Meeting.
b. Interlocal Cooperation Agreement for Tax Collection
Consider an Interlocal Cooperation Agreement for Tax Collection between
Denton County and the City of Sanger and authorizing the Mayor to execute the
agreement. (Gray)
C. Interlocal Agreement for Cooperative Purchasing
Consider an Interlocal Cooperation Agreement for Cooperative Purchasing between
the City of Sanger and the City of Glenn Heights, and authorizing the City
Manager to execute the agreement. (Ciocan)
Assistant City Manger Ciocan provided an overview of the agreement with Glenn
Heights.
Motion made by Councilmember Barrett to approve the consent agenda as presented.
Councilmember Dillon seconded the motion. Motion passed unanimously.
5. Consider Any Items Removed from Consent Agenda.
There were no items removed from the consent agenda.
REGULAR AGENDA
6. BOARD AND COMMISSION APPOINTMENTS
Consider appointments to the 4A Industrial Development Corporation and 413
Development Corporation. (Bradshaw, Edwards)
Director Bradshaw provided an overview of the applicants.
Motion made by Councilmember Bilyeu to approve the appointments to the 4A
Industrial Development Corporation and 4B Development Corporation.
Councilmember Barrett seconded the motion. Motion passed unanimously.
7. PROPOSED TAX RATE AND SETTING PUBLIC HEARINGS ON TAX
RATE AND BUDGET
Consider Resolution 08-09-21 to take a Record Vote specifying the proposed tax rate;
establishing the date, time, and place for the public hearings on the proposed 2021-22
budget and tax rate; and providing for the publication as provided by the Texas Property
Tax Code. (Gray)
Director Gray provided a presentation and overview of the item and Truth in Taxation
requirements.
Discussion ensued regarding a future strategic planning session to discuss debt, budget
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preparation, growth, reduction of the tax rate, and valuation of new properties.
Motion made by Councilmember Gann to approve Resolution 08-09-21 setting the
proposed tax rate at $0.633711 per $100 valuation, establishing the date, time and place
for the Public Hearing on the Tax Rate and Budget for September 7, 2021, at 7:00 p.m.
Councilmember Bilyeu seconded the motion. The City Secretary conducted a roll -call vote
and the Councilmembers voted as follows:
AYES: Councilmember Barrett, Councilmember Bilyeu, Councilmember Chick,
Councilmember Dillon, and Councilmember Gann.
NAYS: None
The motion carried unanimously.
8. PARTICIPATION IN DENTON COUNTY'S COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
Consider Resolution 08-10-21 regarding City of Sanger participation in Denton
County's Community Development Block Grant for the three program year period, Fiscal
Year 2023 through Fiscal Year 2025. (Ciocan)
Assistant City Manager Ciocan provided an overview of the program.
Discussion ensued regarding the distribution of funds, use or activities the funds may be used
for, and the determining cityprojects.
Motion made by Councilmember Chick to approve Resolution 08-10-21 to participate in
Denton County's Community Development Block Grant Program. Councilmember
Bilyeu seconded the motion. Motion passed unanimously.
9. AUTHORIZING A REQUEST FORPROPOSAL
Consider authorizing Staff to submit a Request for Proposals to relocate the electric
utilities associated with the IH-35 / FM 455 Expansion Project. (Prater)
Director Prater provided an overview of the proposal and the area effected along the
IH-35.
Motion made by Councilmember Bilyeu to approve the Request for Proposals to
relocate the electric utilities associated with the IH35/FM 455 Expansion Project.
Councilmember Chick seconded the motion. Motion passed unanimously.
10. FM 455 UTILITY RELOCATION - TXDOT STANDARD UTILITY
AGREEMENT (ELECTRIC)
Consider a Standard Utility Agreement for Electric Utility relocation associated with
the FM 455 Expansion Project, and authorizing the Mayor to execute the
agreement and approve any subsequent amendments and further authorizing the City
Manager to issue a Notice to Proceed. (Prater)
Director Prater provided an overview of the agreement and addressed questions
regarding the reimbursement.
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Motion made by Councilmember Bilyeu to approve the Standard Utility Agreement for
Electric Utility relocation associated with the FM 455 Expansion Project, and
authorizing the Mayor to execute the agreement and approve any subsequent
amendments and further authorizing the City Manager to issue a Notice to Proceed.
Councilmember Chick seconded the motion. Motion passed unanimously.
11. FM 455 UTILITY RELOCATION - AWARD OF CONTRACT
Consider awarding a bid and approving a contract with Quality Excavation, LLC for the
FM 455/11-135 Utility Relocation Project; and, authorizing the Mayor to execute the
agreement, and further authorizing the City Manager to issue a Notice to Proceed
contingent upon receiving all contract documentation and TxDOT executing the Standard
Utility Agreements. (LaPieneBolz)
Director Bolz provided an overview of the item.
Discussion ensued regarding the vetting process of the bids, review of the bidder's
references, and cost of damages per day for any delays.
Motion made by Councilmember Bilyeu to approve contract with Quality, LLC for the FM
455/I1-135 Utility Relocation Project; and, authorizing the Mayor to execute the agreement,
and further authorizing the City Manager to issue a Notice to Proceed contingent upon
receiving all contract documentation and TxDOT executing the Standard Utility
Agreements. Councilmember Dillon seconded the motion. Motion passed 4-1-0.
Councilmember Barrett voted in opposition.
12. FM 455 UTILITY RELOCATION DANNENBAUM PSA ADDENDUM
Consider approving and authorizing the Mayor to execute Addendum 5 to the Engineering
Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and
WastewaterUtilities Relocations. (LaPieneBolz)
Director Bolz provided an overview of the item.
Discussion ensued regarding the inspection process and the Buy America
requirements.
Motion made by Councilmember Dillon approving and authorizing the Mayor to execute
Addendum 5 to the Engineering Contract with Dannenbaum Engineering Company,
Dallas LLC for FM 455 Water and Wastewater Utilities Relocations. Councilmember
Barrett seconded the motion. Motion passed unanimously.
13. INFORMATION ITEMS:
a. ATMOS RATE FILING - RIDER GCR
No additional discussion.
14. FUTURE AGENDA ITEMS:
Conduct a work session regarding the construction process and provide updates on all
current projects.
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There being no further business, Mayor Muir adjourned the meeting at 8:43 p.m.
�Pomas E. Muir, Mayor
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Kel y EdwAls, City Secretary
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