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08/16/2021-CC-Minutes-RegularBANGER *TEXAS MINUTES CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 16, 2021 7:00 PM HISTORIC CHURCH BUILDING 403 N 7TH STREET SANGER, TEXAS COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Mayor Pro Tern Gary Bilyeu, Councilmembers: Marissa Barrett, Allen Chick, Dennis Dillon and Victor Gann. COUNCIL MEMBERS ABSENT: None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, Director of Finance Clayton Gray, Director of Economic Development Shani Bradshaw, Director of Public Works Jim Bolz, Social Media Manager Laura Klenke, and Electric Department Director Mike Prater. 1. Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. Mayor Muir called the Regular Session to order at 7:00 p.m. The invocation given by Councilmember Dillon the Pledge of Allegiance was led by Councilmember Barrett. 2. CITIZEN INPUT: No one addressed the Council. 3. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS a. United Way of Denton County - Live United Month Representative Ms. Ashley Bagley thanked the community for their continued support. Mayor Muir read the proclamation and presented it to Ms. Bagley. Page 1 of 5 4. CONSENT AGENDA: a. Approval of Minutes 1. Consider the minutes ofthe August 2, 2021, Regular Session. 2. Consider the minutes of the August 10, 2021, Special Meeting. b. Interlocal Cooperation Agreement for Tax Collection Consider an Interlocal Cooperation Agreement for Tax Collection between Denton County and the City of Sanger and authorizing the Mayor to execute the agreement. (Gray) C. Interlocal Agreement for Cooperative Purchasing Consider an Interlocal Cooperation Agreement for Cooperative Purchasing between the City of Sanger and the City of Glenn Heights, and authorizing the City Manager to execute the agreement. (Ciocan) Assistant City Manger Ciocan provided an overview of the agreement with Glenn Heights. Motion made by Councilmember Barrett to approve the consent agenda as presented. Councilmember Dillon seconded the motion. Motion passed unanimously. 5. Consider Any Items Removed from Consent Agenda. There were no items removed from the consent agenda. REGULAR AGENDA 6. BOARD AND COMMISSION APPOINTMENTS Consider appointments to the 4A Industrial Development Corporation and 413 Development Corporation. (Bradshaw, Edwards) Director Bradshaw provided an overview of the applicants. Motion made by Councilmember Bilyeu to approve the appointments to the 4A Industrial Development Corporation and 4B Development Corporation. Councilmember Barrett seconded the motion. Motion passed unanimously. 7. PROPOSED TAX RATE AND SETTING PUBLIC HEARINGS ON TAX RATE AND BUDGET Consider Resolution 08-09-21 to take a Record Vote specifying the proposed tax rate; establishing the date, time, and place for the public hearings on the proposed 2021-22 budget and tax rate; and providing for the publication as provided by the Texas Property Tax Code. (Gray) Director Gray provided a presentation and overview of the item and Truth in Taxation requirements. Discussion ensued regarding a future strategic planning session to discuss debt, budget Page 2 of 5 preparation, growth, reduction of the tax rate, and valuation of new properties. Motion made by Councilmember Gann to approve Resolution 08-09-21 setting the proposed tax rate at $0.633711 per $100 valuation, establishing the date, time and place for the Public Hearing on the Tax Rate and Budget for September 7, 2021, at 7:00 p.m. Councilmember Bilyeu seconded the motion. The City Secretary conducted a roll -call vote and the Councilmembers voted as follows: AYES: Councilmember Barrett, Councilmember Bilyeu, Councilmember Chick, Councilmember Dillon, and Councilmember Gann. NAYS: None The motion carried unanimously. 8. PARTICIPATION IN DENTON COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Consider Resolution 08-10-21 regarding City of Sanger participation in Denton County's Community Development Block Grant for the three program year period, Fiscal Year 2023 through Fiscal Year 2025. (Ciocan) Assistant City Manager Ciocan provided an overview of the program. Discussion ensued regarding the distribution of funds, use or activities the funds may be used for, and the determining cityprojects. Motion made by Councilmember Chick to approve Resolution 08-10-21 to participate in Denton County's Community Development Block Grant Program. Councilmember Bilyeu seconded the motion. Motion passed unanimously. 9. AUTHORIZING A REQUEST FORPROPOSAL Consider authorizing Staff to submit a Request for Proposals to relocate the electric utilities associated with the IH-35 / FM 455 Expansion Project. (Prater) Director Prater provided an overview of the proposal and the area effected along the IH-35. Motion made by Councilmember Bilyeu to approve the Request for Proposals to relocate the electric utilities associated with the IH35/FM 455 Expansion Project. Councilmember Chick seconded the motion. Motion passed unanimously. 10. FM 455 UTILITY RELOCATION - TXDOT STANDARD UTILITY AGREEMENT (ELECTRIC) Consider a Standard Utility Agreement for Electric Utility relocation associated with the FM 455 Expansion Project, and authorizing the Mayor to execute the agreement and approve any subsequent amendments and further authorizing the City Manager to issue a Notice to Proceed. (Prater) Director Prater provided an overview of the agreement and addressed questions regarding the reimbursement. Page 3 of 5 Motion made by Councilmember Bilyeu to approve the Standard Utility Agreement for Electric Utility relocation associated with the FM 455 Expansion Project, and authorizing the Mayor to execute the agreement and approve any subsequent amendments and further authorizing the City Manager to issue a Notice to Proceed. Councilmember Chick seconded the motion. Motion passed unanimously. 11. FM 455 UTILITY RELOCATION - AWARD OF CONTRACT Consider awarding a bid and approving a contract with Quality Excavation, LLC for the FM 455/11-135 Utility Relocation Project; and, authorizing the Mayor to execute the agreement, and further authorizing the City Manager to issue a Notice to Proceed contingent upon receiving all contract documentation and TxDOT executing the Standard Utility Agreements. (LaPieneBolz) Director Bolz provided an overview of the item. Discussion ensued regarding the vetting process of the bids, review of the bidder's references, and cost of damages per day for any delays. Motion made by Councilmember Bilyeu to approve contract with Quality, LLC for the FM 455/I1-135 Utility Relocation Project; and, authorizing the Mayor to execute the agreement, and further authorizing the City Manager to issue a Notice to Proceed contingent upon receiving all contract documentation and TxDOT executing the Standard Utility Agreements. Councilmember Dillon seconded the motion. Motion passed 4-1-0. Councilmember Barrett voted in opposition. 12. FM 455 UTILITY RELOCATION DANNENBAUM PSA ADDENDUM Consider approving and authorizing the Mayor to execute Addendum 5 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and WastewaterUtilities Relocations. (LaPieneBolz) Director Bolz provided an overview of the item. Discussion ensued regarding the inspection process and the Buy America requirements. Motion made by Councilmember Dillon approving and authorizing the Mayor to execute Addendum 5 to the Engineering Contract with Dannenbaum Engineering Company, Dallas LLC for FM 455 Water and Wastewater Utilities Relocations. Councilmember Barrett seconded the motion. Motion passed unanimously. 13. INFORMATION ITEMS: a. ATMOS RATE FILING - RIDER GCR No additional discussion. 14. FUTURE AGENDA ITEMS: Conduct a work session regarding the construction process and provide updates on all current projects. Page 4 of 5 f&IM.11111111 Rel There being no further business, Mayor Muir adjourned the meeting at 8:43 p.m. �Pomas E. Muir, Mayor chr)`��\ O F S11 ��'% Kel y EdwAls, City Secretary o/ Page 5 of 5