05/03/2021-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 3, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,
Councilmember Allen Chick, Councilmember Dennis Dillon, Mayor Pro Tem Gary Bilyeu
COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
Interim City Manager Jeriana Staton, City Attorney Hugh Coleman, Court Administrator/Deputy
City Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Development Services
Ramie Hammonds, Social Media Laura Klenke, City Engineer Tracy LaPiene, Electric Department
Director Mike Prater
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
There being a quorum, Mayor Thomas Muir called the May 3, 2021, City Council Meeting to order
at 7:02 p.m. The Invocation was given by Councilmember Dillon. The Pledge of Allegiance was led
by Councilmember Barrett.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak.
3.PROCLAMATION
a.Proclamation Mental Health Awareness
Approve Proclamation No. 050121 Proclaiming May 2021 as Mental Health Awareness
Month and May 7, 2021 As Children's Health Awareness Day in the City of Sanger.
Mayor Muir read the Proclamation out loud. Sandy Eutsler, with The Center of Childrens Health
briefly spoke about the Proclamation.
Councilmember Chick made a motion to approve Proclamation No. 050121 as Mental Health
Awareness Month and May 7, 2021 as Children's Health Awareness Day in the City of Sanger. The
motion was seconded by Councilmember Clark. Motion passed unanimously with a 50 vote.
Page 1
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, MAY 3, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,Councilmember Allen Chick, Councilmember Dennis Dillon, Mayor Pro Tem Gary BilyeuCOUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Interim City Manager Jeriana Staton, City Attorney Hugh Coleman, Court Administrator/DeputyCity Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Development ServicesRamie Hammonds, Social Media Laura Klenke, City Engineer Tracy LaPiene, Electric DepartmentDirector Mike Prater1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the May 3, 2021, City Council Meeting to orderat 7:02 p.m. The Invocation was given by Councilmember Dillon. The Pledge of Allegiance was ledby Councilmember Barrett.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.PROCLAMATIONa.Proclamation Mental Health AwarenessApprove Proclamation No. 050121 Proclaiming May 2021 as Mental Health AwarenessMonth and May 7, 2021 As Children's Health Awareness Day in the City of Sanger. Mayor Muir read the Proclamation out loud. Sandy Eutsler, with The Center of Childrens Healthbriefly spoke about the Proclamation.Councilmember Chick made a motion to approve Proclamation No. 050121 as Mental HealthAwareness Month and May 7, 2021 as Children's Health Awareness Day in the City of Sanger. Themotion was seconded by Councilmember Clark. Motion passed unanimously with a 50 vote.
4.CONSENT AGENDA:
a.Approval of Minutes
1.Approval of Minutes From Work Session 04/19/21
2.Approval of Minutes From Regular Session 04/19/21
Councilmember Chick made a motion to accept the Consent Agenda. Motion was seconded by
Councilmember Clark. Motion passed unanimously with a 50 vote.
5.Consider Any Items Removed from Consent Agenda.
There were no items removed from the agenda.
REGULAR AGENDA
6.Repeal Ordinance 040821 Authorizing the Issuance of Certificates of Obligation
REPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OF
SANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THE
TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL
THEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; AND
MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USE
OF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETO
Repeal Ordinance 04 08 21 Authorizing the Issuance of Certificates of Obligation
REPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OF
SANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THE
TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL
THEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; AND
MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USE
OF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETO
Ted Christianson stated the bond sale was approved on April 19, 2021. On May 7, 2021, Ted
received a phone call stating that the Attorney General will not allow premium bonds for projects,
but could use to generate proceeds for the first bond payment. Ted also stated that he had to
reduce the size back 8 years to reduce the amount of the premium. Previous deposit amount was
going to be $21,766,179.59. The new deposit to project fund will be $19,999,632.81. The first
project payment of $271,270.83 will be on November 1, 2021.
Mayor Pro Tem Bilyeu made a motion to approve Repeal Ordinance #040821Authorizing the
Issuance of Certificates of Obligation. Repeal ordinance authorizing and ordering the issuance of
City of Sanger, Texas Certificates of obligation, Series 2021; Prescribing the terms and form thereof;
providing for the payment of the principal thereof and interest thereon; awarding the sale thereof; and
making other provisions regarding such certificates, including use of the proceeds thereof; and
matters incident thereto.
Councilmember Chick seconded the motion.
Page 2
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, MAY 3, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,Councilmember Allen Chick, Councilmember Dennis Dillon, Mayor Pro Tem Gary BilyeuCOUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Interim City Manager Jeriana Staton, City Attorney Hugh Coleman, Court Administrator/DeputyCity Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Development ServicesRamie Hammonds, Social Media Laura Klenke, City Engineer Tracy LaPiene, Electric DepartmentDirector Mike Prater1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the May 3, 2021, City Council Meeting to orderat 7:02 p.m. The Invocation was given by Councilmember Dillon. The Pledge of Allegiance was ledby Councilmember Barrett.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.PROCLAMATIONa.Proclamation Mental Health AwarenessApprove Proclamation No. 050121 Proclaiming May 2021 as Mental Health AwarenessMonth and May 7, 2021 As Children's Health Awareness Day in the City of Sanger. Mayor Muir read the Proclamation out loud. Sandy Eutsler, with The Center of Childrens Healthbriefly spoke about the Proclamation.Councilmember Chick made a motion to approve Proclamation No. 050121 as Mental HealthAwareness Month and May 7, 2021 as Children's Health Awareness Day in the City of Sanger. Themotion was seconded by Councilmember Clark. Motion passed unanimously with a 50 vote.4.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 04/19/212.Approval of Minutes From Regular Session 04/19/21Councilmember Chick made a motion to accept the Consent Agenda. Motion was seconded byCouncilmember Clark. Motion passed unanimously with a 50 vote.5.Consider Any Items Removed from Consent Agenda.There were no items removed from the agenda.REGULAR AGENDA6.Repeal Ordinance 040821 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETORepeal Ordinance 04 08 21 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETOTed Christianson stated the bond sale was approved on April 19, 2021. On May 7, 2021, Tedreceived a phone call stating that the Attorney General will not allow premium bonds for projects,but could use to generate proceeds for the first bond payment. Ted also stated that he had toreduce the size back 8 years to reduce the amount of the premium. Previous deposit amount wasgoing to be $21,766,179.59. The new deposit to project fund will be $19,999,632.81. The firstproject payment of $271,270.83 will be on November 1, 2021.Mayor Pro Tem Bilyeu made a motion to approve Repeal Ordinance #040821Authorizing theIssuance of Certificates of Obligation. Repeal ordinance authorizing and ordering the issuance ofCity of Sanger, Texas Certificates of obligation, Series 2021; Prescribing the terms and form thereof;providing for the payment of the principal thereof and interest thereon; awarding the sale thereof; andmaking other provisions regarding such certificates, including use of the proceeds thereof; andmatters incident thereto.
Councilmember Chick seconded the motion.
Councilmember Chick Aye
Councilmember Clark Aye
Councilmember Bilyeu Aye
Councilmember Barrett Aye
Councilmember Dillon Aye
Motion passed unanimously with a 50 vote.
7.Ordinance 051221 Authorizing the Issuance of Certificates of Obligation
AN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER, TEXAS
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;
PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT
OF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALE
THEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIAL
STATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;
MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USE
OF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETO
Ordinance No 051221 Authorizing the Issuance of Certificates of Obligations
AN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER,TEXAS
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;
PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT
OF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALE
THEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIAL
STATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;
MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USE
OF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETO
Mayor Pro Tem Bilyeu asked if there was any difference between Series 2021 and Series 2021A.
Jeriana Staton stated that the repealed language presented was the original language on the April
meeting; they were instructed to use exact language for the repeal.
Councilmember Chick made a motion to approve Ordinance 051221 Authorizing the Issuance of
Certificates of Obligation. An ordinance authorizing the issuance of City of Sanger, Texas
combination tax and revenue certificates of obligation, Series 2021A; prescribing the terms and
form thereof; providing for the payment of the principal thereof and interest thereon; awarding the
sale thereof; authorizing the preparation and distribution of an official statement to be used in
connection with the sale of the certificates; making other provisions regarding such certificates,
including use of the proceeds thereof; and matters incident thereto.
Councilmember Bilyeu seconded the motion.
Councilmember Chick Aye
Councilmember Clark Aye
Councilmember Bilyeu Aye
Councilmember Barrett Aye
Councilmember Dillon Aye
Page 3
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, MAY 3, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,Councilmember Allen Chick, Councilmember Dennis Dillon, Mayor Pro Tem Gary BilyeuCOUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Interim City Manager Jeriana Staton, City Attorney Hugh Coleman, Court Administrator/DeputyCity Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Development ServicesRamie Hammonds, Social Media Laura Klenke, City Engineer Tracy LaPiene, Electric DepartmentDirector Mike Prater1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the May 3, 2021, City Council Meeting to orderat 7:02 p.m. The Invocation was given by Councilmember Dillon. The Pledge of Allegiance was ledby Councilmember Barrett.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.PROCLAMATIONa.Proclamation Mental Health AwarenessApprove Proclamation No. 050121 Proclaiming May 2021 as Mental Health AwarenessMonth and May 7, 2021 As Children's Health Awareness Day in the City of Sanger. Mayor Muir read the Proclamation out loud. Sandy Eutsler, with The Center of Childrens Healthbriefly spoke about the Proclamation.Councilmember Chick made a motion to approve Proclamation No. 050121 as Mental HealthAwareness Month and May 7, 2021 as Children's Health Awareness Day in the City of Sanger. Themotion was seconded by Councilmember Clark. Motion passed unanimously with a 50 vote.4.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 04/19/212.Approval of Minutes From Regular Session 04/19/21Councilmember Chick made a motion to accept the Consent Agenda. Motion was seconded byCouncilmember Clark. Motion passed unanimously with a 50 vote.5.Consider Any Items Removed from Consent Agenda.There were no items removed from the agenda.REGULAR AGENDA6.Repeal Ordinance 040821 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETORepeal Ordinance 04 08 21 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETOTed Christianson stated the bond sale was approved on April 19, 2021. On May 7, 2021, Tedreceived a phone call stating that the Attorney General will not allow premium bonds for projects,but could use to generate proceeds for the first bond payment. Ted also stated that he had toreduce the size back 8 years to reduce the amount of the premium. Previous deposit amount wasgoing to be $21,766,179.59. The new deposit to project fund will be $19,999,632.81. The firstproject payment of $271,270.83 will be on November 1, 2021.Mayor Pro Tem Bilyeu made a motion to approve Repeal Ordinance #040821Authorizing theIssuance of Certificates of Obligation. Repeal ordinance authorizing and ordering the issuance ofCity of Sanger, Texas Certificates of obligation, Series 2021; Prescribing the terms and form thereof;providing for the payment of the principal thereof and interest thereon; awarding the sale thereof; andmaking other provisions regarding such certificates, including use of the proceeds thereof; andmatters incident thereto.Councilmember Chick seconded the motion. Councilmember Chick AyeCouncilmember Clark AyeCouncilmember Bilyeu AyeCouncilmember Barrett AyeCouncilmember Dillon AyeMotion passed unanimously with a 50 vote.7.Ordinance 051221 Authorizing the Issuance of Certificates of ObligationAN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER, TEXASCOMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENTOF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALETHEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIALSTATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETOOrdinance No 051221 Authorizing the Issuance of Certificates of ObligationsAN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER,TEXASCOMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENTOF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALETHEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIALSTATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETOMayor Pro Tem Bilyeu asked if there was any difference between Series 2021 and Series 2021A. Jeriana Staton stated that the repealed language presented was the original language on the Aprilmeeting; they were instructed to use exact language for the repeal. Councilmember Chick made a motion to approve Ordinance 051221 Authorizing the Issuance ofCertificates of Obligation. An ordinance authorizing the issuance of City of Sanger, Texascombination tax and revenue certificates of obligation, Series 2021A; prescribing the terms andform thereof; providing for the payment of the principal thereof and interest thereon; awarding thesale thereof; authorizing the preparation and distribution of an official statement to be used inconnection with the sale of the certificates; making other provisions regarding such certificates,including use of the proceeds thereof; and matters incident thereto.Councilmember Bilyeu seconded the motion.Councilmember Chick AyeCouncilmember Clark AyeCouncilmember Bilyeu AyeCouncilmember Barrett AyeCouncilmember Dillon Aye
Motion passed unanimously with a 50 vote.
8.FM 455 Electric Utility Relocation Bid
Consider, Discuss and Possibly Approve Primoris Distribution Services as the winning bid for FM
455 Electric Utilities Facilities Relocation for the City of Sanger.
Electric Department Director, Mike Prater stated they started out with 3 contractors, and only
received one bid. He explained that if the bid was awarded, most of lineman would be coming from
South Carolina, that the North Texas lineman are going to Oncor. The bid came in higher than
expected at $1,420,274.44. The bid for labor and maintenance is $1,060,274.44. Mike stated that
the lineman will be working 8 days on, 6 days off with a $200 per diem a day.
Mayor Pro Tem Bilyeu asked Mike Prater what his role would be in this bid. Mike advised that
himself and Ronnie Grace would oversee the jobs and sign off on the approvals. Councilmember
Dillon asked where the beginning of the work will start; Mike advised that the work will start at
Sable Creek to Farm Market Road 2450.
Councilmember Chick made a motion to approve Primoris Distribution Services as the winning bid
for FM 455 Electric Utilities Facilities Relocation for the City of Sanger.
Councilmember Clark seconded the motion. Motion passed unanimously with a 50 vote.
9.Public Improvement Construction Inspection Fees
Consider, Discuss, and Possibly Act on Ordinance # 0510 21 Amending the Code of Ordinances,
Article 10.100 "Subdivision Ordinance" to revise filing fees and charges requirements.
City Engineer, Tracy LaPiene spoke in regards to Ordinance No 051021 Amending the Code of
Ordinances, Article 10.100 "Subdivision Ordinance" to revise fees and charges requirements. Tracy
presented the amended ordinance to change the plan review fees to 3% and the inspection fees to
1%. This is so the Subdivision ordinance will mirror the Construction Ordinance.
Councilmember Chick made a motion to approve Ordinance No 051221 Amending the Code of
Ordinances, Article 10.100 "Subdivision Ordinance" to revise filing fees and charges requirements.
Councilmember Dillon seconded the motion. Motion passed unanimously with a 50 vote
10.Request for Qualifications (RFQ) for Auditing Services
Consider, Discuss, and Possibly Approve Issuing a Request for Qualifications (RFQ) for
Professional Independent Auditing Services.
Finance Director, Clayton Gray, spoke in regards Request for Qualifications (RFQ) for Auditing
Services. Clayton stated, that the current audit services was up last year, 2020, due to the
pandemic, Brooks Watson agreed to one more year of services with the City of Sanger. Clayton
also stated that Brooks Watson will file an RFQ, and stated that they will have a new staff doing the
audit. The RFQ will be due within 4 weeks and be submitted before council on June 14, 2021. The
contract for the audit services will be a 3 year contract.
Page 4
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, MAY 3, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,Councilmember Allen Chick, Councilmember Dennis Dillon, Mayor Pro Tem Gary BilyeuCOUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Interim City Manager Jeriana Staton, City Attorney Hugh Coleman, Court Administrator/DeputyCity Secretary Christy Dyer, Director of Finance Clayton Gray, Director of Development ServicesRamie Hammonds, Social Media Laura Klenke, City Engineer Tracy LaPiene, Electric DepartmentDirector Mike Prater1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the May 3, 2021, City Council Meeting to orderat 7:02 p.m. The Invocation was given by Councilmember Dillon. The Pledge of Allegiance was ledby Councilmember Barrett.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.PROCLAMATIONa.Proclamation Mental Health AwarenessApprove Proclamation No. 050121 Proclaiming May 2021 as Mental Health AwarenessMonth and May 7, 2021 As Children's Health Awareness Day in the City of Sanger. Mayor Muir read the Proclamation out loud. Sandy Eutsler, with The Center of Childrens Healthbriefly spoke about the Proclamation.Councilmember Chick made a motion to approve Proclamation No. 050121 as Mental HealthAwareness Month and May 7, 2021 as Children's Health Awareness Day in the City of Sanger. Themotion was seconded by Councilmember Clark. Motion passed unanimously with a 50 vote.4.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 04/19/212.Approval of Minutes From Regular Session 04/19/21Councilmember Chick made a motion to accept the Consent Agenda. Motion was seconded byCouncilmember Clark. Motion passed unanimously with a 50 vote.5.Consider Any Items Removed from Consent Agenda.There were no items removed from the agenda.REGULAR AGENDA6.Repeal Ordinance 040821 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETORepeal Ordinance 04 08 21 Authorizing the Issuance of Certificates of ObligationREPEAL ORDINANCE AUTHORIZING AND ORDERING THE ISSUANCE OF CITY OFSANGER, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2021; PRESCRIBING THETERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENT OF THE PRINCIPALTHEREOF AND INTEREST THEREON; AWARDING THE SALE THEREOF; ANDMAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF; AND MATTERS INCIDENT THERETOTed Christianson stated the bond sale was approved on April 19, 2021. On May 7, 2021, Tedreceived a phone call stating that the Attorney General will not allow premium bonds for projects,but could use to generate proceeds for the first bond payment. Ted also stated that he had toreduce the size back 8 years to reduce the amount of the premium. Previous deposit amount wasgoing to be $21,766,179.59. The new deposit to project fund will be $19,999,632.81. The firstproject payment of $271,270.83 will be on November 1, 2021.Mayor Pro Tem Bilyeu made a motion to approve Repeal Ordinance #040821Authorizing theIssuance of Certificates of Obligation. Repeal ordinance authorizing and ordering the issuance ofCity of Sanger, Texas Certificates of obligation, Series 2021; Prescribing the terms and form thereof;providing for the payment of the principal thereof and interest thereon; awarding the sale thereof; andmaking other provisions regarding such certificates, including use of the proceeds thereof; andmatters incident thereto.Councilmember Chick seconded the motion. Councilmember Chick AyeCouncilmember Clark AyeCouncilmember Bilyeu AyeCouncilmember Barrett AyeCouncilmember Dillon AyeMotion passed unanimously with a 50 vote.7.Ordinance 051221 Authorizing the Issuance of Certificates of ObligationAN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER, TEXASCOMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENTOF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALETHEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIALSTATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETOOrdinance No 051221 Authorizing the Issuance of Certificates of ObligationsAN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF SANGER,TEXASCOMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2021A;PRESCRIBING THE TERMS AND FORM THEREOF; PROVIDING FOR THE PAYMENTOF THE PRINCIPAL THEREOF AND INTEREST THEREON; AWARDING THE SALETHEREOF; AUTHORIZING THE PREPARATION AND DISTRIBUTION OF AN OFFICIALSTATEMENT TO BE USED IN CONNECTION WITH THE SALE OF THE CERTIFICATES;MAKING OTHER PROVISIONS REGARDING SUCH CERTIFICATES, INCLUDING USEOF THE PROCEEDS THEREOF, AND MATTERS INCIDENT THERETOMayor Pro Tem Bilyeu asked if there was any difference between Series 2021 and Series 2021A. Jeriana Staton stated that the repealed language presented was the original language on the Aprilmeeting; they were instructed to use exact language for the repeal. Councilmember Chick made a motion to approve Ordinance 051221 Authorizing the Issuance ofCertificates of Obligation. An ordinance authorizing the issuance of City of Sanger, Texascombination tax and revenue certificates of obligation, Series 2021A; prescribing the terms andform thereof; providing for the payment of the principal thereof and interest thereon; awarding thesale thereof; authorizing the preparation and distribution of an official statement to be used inconnection with the sale of the certificates; making other provisions regarding such certificates,including use of the proceeds thereof; and matters incident thereto.Councilmember Bilyeu seconded the motion.Councilmember Chick AyeCouncilmember Clark AyeCouncilmember Bilyeu AyeCouncilmember Barrett AyeCouncilmember Dillon AyeMotion passed unanimously with a 50 vote.8.FM 455 Electric Utility Relocation BidConsider, Discuss and Possibly Approve Primoris Distribution Services as the winning bid for FM455 Electric Utilities Facilities Relocation for the City of Sanger.Electric Department Director, Mike Prater stated they started out with 3 contractors, and onlyreceived one bid. He explained that if the bid was awarded, most of lineman would be coming fromSouth Carolina, that the North Texas lineman are going to Oncor. The bid came in higher thanexpected at $1,420,274.44. The bid for labor and maintenance is $1,060,274.44. Mike stated thatthe lineman will be working 8 days on, 6 days off with a $200 per diem a day.Mayor Pro Tem Bilyeu asked Mike Prater what his role would be in this bid. Mike advised thathimself and Ronnie Grace would oversee the jobs and sign off on the approvals. CouncilmemberDillon asked where the beginning of the work will start; Mike advised that the work will start atSable Creek to Farm Market Road 2450.Councilmember Chick made a motion to approve Primoris Distribution Services as the winning bidfor FM 455 Electric Utilities Facilities Relocation for the City of Sanger.Councilmember Clark seconded the motion. Motion passed unanimously with a 50 vote.9.Public Improvement Construction Inspection FeesConsider, Discuss, and Possibly Act on Ordinance # 0510 21 Amending the Code of Ordinances,Article 10.100 "Subdivision Ordinance" to revise filing fees and charges requirements.City Engineer, Tracy LaPiene spoke in regards to Ordinance No 051021 Amending the Code ofOrdinances, Article 10.100 "Subdivision Ordinance" to revise fees and charges requirements. Tracypresented the amended ordinance to change the plan review fees to 3% and the inspection fees to1%. This is so the Subdivision ordinance will mirror the Construction Ordinance.Councilmember Chick made a motion to approve Ordinance No 051221 Amending the Code ofOrdinances, Article 10.100 "Subdivision Ordinance" to revise filing fees and charges requirements.Councilmember Dillon seconded the motion. Motion passed unanimously with a 50 vote10.Request for Qualifications (RFQ) for Auditing ServicesConsider, Discuss, and Possibly Approve Issuing a Request for Qualifications (RFQ) forProfessional Independent Auditing Services.Finance Director, Clayton Gray, spoke in regards Request for Qualifications (RFQ) for AuditingServices. Clayton stated, that the current audit services was up last year, 2020, due to thepandemic, Brooks Watson agreed to one more year of services with the City of Sanger. Claytonalso stated that Brooks Watson will file an RFQ, and stated that they will have a new staff doing the
audit. The RFQ will be due within 4 weeks and be submitted before council on June 14, 2021. The
contract for the audit services will be a 3 year contract.
Mayor Pro Tem Bilyeu made a motion to approve issuing a Request for Qualifications (RFQ) for
Professional Independent Auditing Services.
Councilmember Chick seconded the motion. Motion passed unanimously with a 50 vote.
11.INFORMATION ITEMS:
a.All American Dog Report March 2021
Interim City Manager Staton summarizes the Animal Control reports to Council.
b.ATMOS Energy Rider GCR Rate Filing Docket No. 10170
Atmos Energy Corporation, MidTex Division's Statement of Rider GCR Applicable For The April
2021 Billing Periods.
Interim City Manager Staton summarizes the Atmos Energy Report to Council.
c.Disbursements March 2021
Disbursements for the Month of March 2021
Interim City Manager Staton summarizes the disbursement report to Council.
d.Financial Statement March 31, 2021
e.Interim City Manager Updates
Interim City Manager Jeriana Staton let the Council know the Water Supervisor, Doug Limpscomb
started on May 3, 2021. The Assistant City Manager will be starting on May 10, 2021. She also
stated that on the May 17 Council Meeting, there will be an Executive Session to meet with Chris
Hartung to receive an update on the candidates for the City Manager position.
12.FUTURE AGENDA ITEMS:
No future items were discussed.
13.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the Regular Session
meeting at 8:18 p.m.
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