06/21/2021-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 21, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmember Victor
Gann, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis Dillon.
COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, Court Administrator / Deputy
City Secretary Christy Dyer, City Engineer Tracy LaPiene, Director of Public Works Jim Bolz,
Finance Director Clayton Gray, and Interim City Manager Jeriana Staton.
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
Mayor Thomas Muir called the June 21, 2021, City Council Meeting to order at 7:12pm. The
Invocation was given by Councilmember Dillon. The Pledge of Allegiance was led by
Councilmember Bilyeu.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak.
3.CONSENT AGENDA:
a.Approval of Minutes
1.Approval of Minutes From Work Session 060721
2.Approval of Minutes From Regular Session 060721
Councilmember Dillon made a motion to approve the Consent Agenda. Motion was seconded by
Councilmember Barrett. Motion passed 41, with one abstention by Mayor Pro Tem Bilyeu.
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 21, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmember VictorGann, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis Dillon.COUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, Court Administrator / DeputyCity Secretary Christy Dyer, City Engineer Tracy LaPiene, Director of Public Works Jim Bolz,Finance Director Clayton Gray, and Interim City Manager Jeriana Staton.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Mayor Thomas Muir called the June 21, 2021, City Council Meeting to order at 7:12pm. TheInvocation was given by Councilmember Dillon. The Pledge of Allegiance was led byCouncilmember Bilyeu.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 0607212.Approval of Minutes From Regular Session 060721Councilmember Dillon made a motion to approve the Consent Agenda. Motion was seconded byCouncilmember Barrett. Motion passed 41, with one abstention by Mayor Pro Tem Bilyeu.4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.Neblett Acres Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being
11.170 Acres, in the City of Sanger’s ETJ, and Generally Located on the East Side of Indian Trail
and Approximately 1552 Feet South of FM 455. (Hammonds)
Development Director Ramie Hammonds spoke in regards to the Minor Plat of Lot 1, Block A of
Neblett Acres Addition. Ramie stated that this property is located on the East Side of Indian Trails
and approximately 1552 Feet South of FM 455. Ramie stated that the applicant will be dedicating
0.329 acres of ROW, and the property is on the City of Sanger's ETJ. The property does not meet
the City of Sanger's Subdivision Regulations, and applicant is requesting two variances: (1) Section
10.105.4 C Lots should be rectangular where practicable. Sharp angles between lot lines should
be avoided. The ration of depth to width should not ordinarily exceed two and onehalf to one
(2.5:1). (2) DCSRR Sect. VIII III.B.2 and City Code 10.106(b)(2)(C)(i) to allow existing Indian
Trail pavement width and material to remain.
Motion to approve Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being 11.1470 Acres,
in the City of Sanger's ETJ, and Generally located on the East Side of Indian Trail and
Approximately 1552 Feet South of FM 455 was made by Mayor Pro Tem Gary Bilyeu.
Motion was seconded by Councilmember Gann. Motion passed unanimously.
6.Auditing Firm Award
Consider, Discuss, and Possibly Act on Authorizing the Interim City Manager to Execute a Contract
with BrooksWatson & Co., LLC, for Audit Services. (Gray)
Finance Director Clayton Gray spoke to Council in regards to the Interim City Manager to Execute
a Contract with BrooksWatson & Co., LLC, for Audit Services. Clayton stated the City of Sanger
is required by both the Texas Local Government Code and the City's Code of Ordinance to have an
annual audit of financial records.
Clayton stated on May 3, 2021, City Council approved of issuing a Request for Qualifications
(RFQ) for professional. The RFQ was issued on May 5, 2021. On June 4, 2021, staff received
proposals from BrooksWatson & Co., LLC; Fox, Byrd & Company, PC; Pattillo, Brown & Hill,
LLP; and Vail & Park, PC. The RFQ was set up on a point system: 15 points for profile of firm, 50
points for summary qualifications, and 35 points for approach to audit. BrooksWatson &Co.,LLC
received the highest rank and score. Clayton stated that BrooksWatson has worked well for the
City since 2015.
Mayor Pro Tem Bilyeu asked if this is a three year term. Clayton stated it is a two year term with a
one year extension.
Councilmember Chick made a motion to approve the Interim City Manager to Execute a Contract
with BrooksWatson & Co., LLC for Audit Services. The motion was seconded by Councilmember
Dillon. Motion passed unanimously.
7.Denco Area 911 District Candidate Appointment
Discuss and Appoint One Member to the Board of Managers of the Denco Area 911 District and
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 21, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmember VictorGann, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis Dillon.COUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, Court Administrator / DeputyCity Secretary Christy Dyer, City Engineer Tracy LaPiene, Director of Public Works Jim Bolz,Finance Director Clayton Gray, and Interim City Manager Jeriana Staton.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Mayor Thomas Muir called the June 21, 2021, City Council Meeting to order at 7:12pm. TheInvocation was given by Councilmember Dillon. The Pledge of Allegiance was led byCouncilmember Bilyeu.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 0607212.Approval of Minutes From Regular Session 060721Councilmember Dillon made a motion to approve the Consent Agenda. Motion was seconded byCouncilmember Barrett. Motion passed 41, with one abstention by Mayor Pro Tem Bilyeu.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Neblett Acres Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being11.170 Acres, in the City of Sanger’s ETJ, and Generally Located on the East Side of Indian Trailand Approximately 1552 Feet South of FM 455. (Hammonds)Development Director Ramie Hammonds spoke in regards to the Minor Plat of Lot 1, Block A ofNeblett Acres Addition. Ramie stated that this property is located on the East Side of Indian Trailsand approximately 1552 Feet South of FM 455. Ramie stated that the applicant will be dedicating0.329 acres of ROW, and the property is on the City of Sanger's ETJ. The property does not meetthe City of Sanger's Subdivision Regulations, and applicant is requesting two variances: (1) Section10.105.4 C Lots should be rectangular where practicable. Sharp angles between lot lines shouldbe avoided. The ration of depth to width should not ordinarily exceed two and onehalf to one(2.5:1). (2) DCSRR Sect. VIII III.B.2 and City Code 10.106(b)(2)(C)(i) to allow existing IndianTrail pavement width and material to remain.Motion to approve Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being 11.1470 Acres,in the City of Sanger's ETJ, and Generally located on the East Side of Indian Trail andApproximately 1552 Feet South of FM 455 was made by Mayor Pro Tem Gary Bilyeu.Motion was seconded by Councilmember Gann. Motion passed unanimously.6.Auditing Firm AwardConsider, Discuss, and Possibly Act on Authorizing the Interim City Manager to Execute a Contractwith BrooksWatson & Co., LLC, for Audit Services. (Gray)Finance Director Clayton Gray spoke to Council in regards to the Interim City Manager to Executea Contract with BrooksWatson & Co., LLC, for Audit Services. Clayton stated the City of Sangeris required by both the Texas Local Government Code and the City's Code of Ordinance to have anannual audit of financial records.Clayton stated on May 3, 2021, City Council approved of issuing a Request for Qualifications(RFQ) for professional. The RFQ was issued on May 5, 2021. On June 4, 2021, staff receivedproposals from BrooksWatson & Co., LLC; Fox, Byrd & Company, PC; Pattillo, Brown & Hill,LLP; and Vail & Park, PC. The RFQ was set up on a point system: 15 points for profile of firm, 50points for summary qualifications, and 35 points for approach to audit. BrooksWatson &Co.,LLCreceived the highest rank and score. Clayton stated that BrooksWatson has worked well for theCity since 2015. Mayor Pro Tem Bilyeu asked if this is a three year term. Clayton stated it is a two year term with aone year extension.Councilmember Chick made a motion to approve the Interim City Manager to Execute a Contractwith BrooksWatson & Co., LLC for Audit Services. The motion was seconded by CouncilmemberDillon. Motion passed unanimously.
7.Denco Area 911 District Candidate Appointment
Discuss and Appoint One Member to the Board of Managers of the Denco Area 911 District and
Approve Resolution # 060421 Appointing the Chosen Member to the Denco Area 911
District. Nominees are Brandon Barth, Mark Klingele, Sue Tejml, and David Terre. (Staton)
Mayor Muir spoke in regards to Appoint One Member of Managers of the Denco Area 911
District. There was a brief discussion on nominating Sue Tejml. Councilmember Chick made a
motion to nominate Sue Tejml as a member of the Board of Managers of the Denco Area 911.
The motion was seconded by Councilmember Barrett. Motion passed unanimously.
8.WWTP Bar Screen Award
Consider, Discuss and Possibly Approve Taknek, LLC as the Winning Bid for Sanger Wastewater
Treatment Plant Bar Screen Replacement Project for the City of Sanger. (LaPiene, Bolz)
City Engineer Tracy LaPiene spoke to Council in regards to the winning bid for the Sanger
Wastewater Treatment Plant Bar Screen Replacement Project to Taknek, LLC. Tracy stated that
the intake screen has been damaged due to debris. Tracy budgeted for $250,000.00, and the
winning bid came in at $215,000.00. Mayor Pro Tem Bilyeu asked what the turn around would be
if the bid is awarded. Director of Public Works Jim Bolz and Tracy stated that it will possibly take
up to 6 months to get the screens installed
Councilmember Barrett made a motion of approve Taknek, LLC as the Winning bid for Sanger
Wastewater Treatment Plant Bar Screen Replacement Project for the City of Sanger.
Councilmember Gann seconded the motion. Motion passed unanimously.
9.WWTP Substantial Completion
Consider, Discuss and Possibly Act on Approving Substantial Completion of the Sanger Wastewater
Treatment Plant Rehabilitation and Improvements Project Contract with Felix Construction and
Reduction of Retainage. (LaPiene, Bolz)
City Engineer Tracy LePiene spoke to Council on approving Substantial Completion of the Sanger
Wastewater Treatment Plant Rehabilitation and Improvements Project Contract with Felix
Construction and Reduction of Retainage. Tracy stated everything has been completed except the
manual on motor blows, they changed the some of programming, and need to up date the manual.
He stated that the change order on the walk ways and stair ways have not been completed, and that
$164,000.00 has not been billed to the City. The remaining work that needs to be completed is
around $140,000.00. $100,000.00 is for the walk ways, and stair ways, and the remaining
$40,000.00. Tracy stated there is $24,000.00 or less in credits. There was a lengthy discussion
with the Council in regards to the payment request for estimate number 34.
Councilmember Chick made a motion to approve the Substantial Completion of the Sanger
Wastewater Treatment Plant Rehabilitation and Improvement Project Contract with Felix
Construction and Reduction of Retainage.
The motion was seconded by Councilmember Gann. Motion passed with a 3 to 2 vote with Mayor
Pro Tem Bilyeu and Councilmember Barrett oppossing the approval.
10.EXECUTIVE SESSION:
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 21, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmember VictorGann, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis Dillon.COUNCIL MEMBERS ABSENT:STAFF MEMBERS PRESENT:Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, Court Administrator / DeputyCity Secretary Christy Dyer, City Engineer Tracy LaPiene, Director of Public Works Jim Bolz,Finance Director Clayton Gray, and Interim City Manager Jeriana Staton.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Mayor Thomas Muir called the June 21, 2021, City Council Meeting to order at 7:12pm. TheInvocation was given by Councilmember Dillon. The Pledge of Allegiance was led byCouncilmember Bilyeu.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.Approval of Minutes From Work Session 0607212.Approval of Minutes From Regular Session 060721Councilmember Dillon made a motion to approve the Consent Agenda. Motion was seconded byCouncilmember Barrett. Motion passed 41, with one abstention by Mayor Pro Tem Bilyeu.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Neblett Acres Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being11.170 Acres, in the City of Sanger’s ETJ, and Generally Located on the East Side of Indian Trailand Approximately 1552 Feet South of FM 455. (Hammonds)Development Director Ramie Hammonds spoke in regards to the Minor Plat of Lot 1, Block A ofNeblett Acres Addition. Ramie stated that this property is located on the East Side of Indian Trailsand approximately 1552 Feet South of FM 455. Ramie stated that the applicant will be dedicating0.329 acres of ROW, and the property is on the City of Sanger's ETJ. The property does not meetthe City of Sanger's Subdivision Regulations, and applicant is requesting two variances: (1) Section10.105.4 C Lots should be rectangular where practicable. Sharp angles between lot lines shouldbe avoided. The ration of depth to width should not ordinarily exceed two and onehalf to one(2.5:1). (2) DCSRR Sect. VIII III.B.2 and City Code 10.106(b)(2)(C)(i) to allow existing IndianTrail pavement width and material to remain.Motion to approve Minor Plat of Lot 1, Block A of Neblett Acres Addition, Being 11.1470 Acres,in the City of Sanger's ETJ, and Generally located on the East Side of Indian Trail andApproximately 1552 Feet South of FM 455 was made by Mayor Pro Tem Gary Bilyeu.Motion was seconded by Councilmember Gann. Motion passed unanimously.6.Auditing Firm AwardConsider, Discuss, and Possibly Act on Authorizing the Interim City Manager to Execute a Contractwith BrooksWatson & Co., LLC, for Audit Services. (Gray)Finance Director Clayton Gray spoke to Council in regards to the Interim City Manager to Executea Contract with BrooksWatson & Co., LLC, for Audit Services. Clayton stated the City of Sangeris required by both the Texas Local Government Code and the City's Code of Ordinance to have anannual audit of financial records.Clayton stated on May 3, 2021, City Council approved of issuing a Request for Qualifications(RFQ) for professional. The RFQ was issued on May 5, 2021. On June 4, 2021, staff receivedproposals from BrooksWatson & Co., LLC; Fox, Byrd & Company, PC; Pattillo, Brown & Hill,LLP; and Vail & Park, PC. The RFQ was set up on a point system: 15 points for profile of firm, 50points for summary qualifications, and 35 points for approach to audit. BrooksWatson &Co.,LLCreceived the highest rank and score. Clayton stated that BrooksWatson has worked well for theCity since 2015. Mayor Pro Tem Bilyeu asked if this is a three year term. Clayton stated it is a two year term with aone year extension.Councilmember Chick made a motion to approve the Interim City Manager to Execute a Contractwith BrooksWatson & Co., LLC for Audit Services. The motion was seconded by CouncilmemberDillon. Motion passed unanimously.7.Denco Area 911 District Candidate AppointmentDiscuss and Appoint One Member to the Board of Managers of the Denco Area 911 District andApprove Resolution # 060421 Appointing the Chosen Member to the Denco Area 911District. Nominees are Brandon Barth, Mark Klingele, Sue Tejml, and David Terre. (Staton)Mayor Muir spoke in regards to Appoint One Member of Managers of the Denco Area 911District. There was a brief discussion on nominating Sue Tejml. Councilmember Chick made amotion to nominate Sue Tejml as a member of the Board of Managers of the Denco Area 911. The motion was seconded by Councilmember Barrett. Motion passed unanimously.8.WWTP Bar Screen AwardConsider, Discuss and Possibly Approve Taknek, LLC as the Winning Bid for Sanger WastewaterTreatment Plant Bar Screen Replacement Project for the City of Sanger. (LaPiene, Bolz)City Engineer Tracy LaPiene spoke to Council in regards to the winning bid for the SangerWastewater Treatment Plant Bar Screen Replacement Project to Taknek, LLC. Tracy stated thatthe intake screen has been damaged due to debris. Tracy budgeted for $250,000.00, and thewinning bid came in at $215,000.00. Mayor Pro Tem Bilyeu asked what the turn around would beif the bid is awarded. Director of Public Works Jim Bolz and Tracy stated that it will possibly takeup to 6 months to get the screens installedCouncilmember Barrett made a motion of approve Taknek, LLC as the Winning bid for SangerWastewater Treatment Plant Bar Screen Replacement Project for the City of Sanger. Councilmember Gann seconded the motion. Motion passed unanimously.9.WWTP Substantial CompletionConsider, Discuss and Possibly Act on Approving Substantial Completion of the Sanger WastewaterTreatment Plant Rehabilitation and Improvements Project Contract with Felix Construction andReduction of Retainage. (LaPiene, Bolz)City Engineer Tracy LePiene spoke to Council on approving Substantial Completion of the SangerWastewater Treatment Plant Rehabilitation and Improvements Project Contract with FelixConstruction and Reduction of Retainage. Tracy stated everything has been completed except themanual on motor blows, they changed the some of programming, and need to up date the manual. He stated that the change order on the walk ways and stair ways have not been completed, and that$164,000.00 has not been billed to the City. The remaining work that needs to be completed isaround $140,000.00. $100,000.00 is for the walk ways, and stair ways, and the remaining$40,000.00. Tracy stated there is $24,000.00 or less in credits. There was a lengthy discussionwith the Council in regards to the payment request for estimate number 34. Councilmember Chick made a motion to approve the Substantial Completion of the SangerWastewater Treatment Plant Rehabilitation and Improvement Project Contract with FelixConstruction and Reduction of Retainage.The motion was seconded by Councilmember Gann. Motion passed with a 3 to 2 vote with MayorPro Tem Bilyeu and Councilmember Barrett oppossing the approval.
10.EXECUTIVE SESSION:
a.Consultation with Attorney Pursuant to Texas Government Code 551.072, Deliberations
Regarding Real Property: Consult with the City Attorney to deliberate the purchase, exchange,
lease or value of real property where discussion of these legal matters in an open meeting
would conflict with the duty of the City of Attorney under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas.
Mayor Muir read Executive Session Item and convened into Executive Session at 7:21 p.m.
11.RECONVENE: OPEN MEETING:
Mayor Muir and Council reconvened and Mayor Muir called the Council Meeting back into regular
session at 8:12 p.m. No action was taken.
12.FUTURE AGENDA ITEMS:
City Attorney Hugh Coleman stated that staff, Interim City Manager and Assistant City Manager will
be present at the Executive Session on Friday, June 25, 2021, and Saturday, June 26, 2021.
13.INFORMATION ITEMS:
a.All American Dog Report May 2021
Mayor Muir briefly spoke on the All American Dog Report.
b.Interim City Manager Updates
Interim City Manager Jeriana Staton gave a brief update and stated that the Moody's bond rating
increased one level from A1 to Aa3.
14.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the Regular Session
meeting at 10:03p.m.
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