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05/19/2025-CC-Agenda Packet-Regular
CITY COUNCIL MEETING AGENDA MAY 19, 2025, 7:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of significant accomplishments or service to the community. 1. Recognize the winners of the 2025 Citywide Art competition. REPORTS Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda. 2. Annual Presentation for the Police Department DISCUSSION ITEMS 3. Discussion regarding the transition from standard meeting minutes to an action- oriented minutes format. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 1 4. Consideration and possible action on Interlocal Cooperation Agreement for shared Governance Communications and Dispatch Services System with the Denton County Sheriff’s Office and the City of Sanger, Denton County, Texas. 5. Consideration and possible action on Interlocal Cooperation Agreement between Denton County and the City of Sanger Police and Fire Departments for the use of Denton County Radio Communications System. 6. Consideration and possible action on a Voluntary Advance Funding Agreement (AFA) with TXDOT for improvements along IH 35 at FM 455 (CSJ 0195-02-076), and authorizing the City Manager to execute the agreement and all necessary documents. 7. Consideration and possible action on a request to increase the City’s authorized water demand with Upper Trinity Regional Water District for the Water Year beginning June 1, 2025 and authorize the City Manager to execute the request form. 8. Consideration and possible action on contract with Reynolds Asphalt & Construction Co. to perform pavement resurfacing services in an amount not to exceed $586,891.00 and authorize the City Manager to execute said contract 9. Consideration and possible action to issue the notice to proceed with Jennifer Court cul-de-sac project. 10. Consideration and possible action on Ordinance No. 05-11-25 creating a construction work zone and temporarily reducing the rate of speed to 45 miles per hour for vehicles north and south-bound I-35 frontage roads, within the corporate limits of the City of Sanger, as set out in this ordinance; and, temporarily amending Chapter 12 Traffic and Vehicles, Article 12.500 Speed Limits, Section 12.505 Special Speed Zones, concurring with the Texas Department of Transportation to reduce the speed limit in two construction zones. 11. Consideration and possible action on the minutes from the May 5, 2025, meeting. 12. Consider an Interlocal Cooperation Agreement for Property Tax Assessment and Collection between Denton County and the City of Sanger. 13. Consideration and possible action on a Final Plat of B & A Roberts Addition, being approximately 5.108 acres of land described as A0801A WM Mason, TR 24, within the City of Sanger’s ETJ, generally located along Lois Road and approximately 1526 feet west of N Stemmons Frwy. ACTION ITEMS 14. Consideration and possible action on a Final Plat of Blue Star Industrial Second Addition, being approximately 14.86 acres of land described as A0725A S.F. LYNCH, TR 14 and 14A(PT), within the City of Sanger, generally located along N Stemmons Frwy and approximately 774 feet north of the intersection of View Rd loop. 2 15. Consideration and possible action on a Preliminary Plat of Sanger Daycare Addition, being approximately 5.070 acres of land described as MARY H SHIRLEY BLK 14(S PT), 15, and A1241A TIERWESTER, TR 276, generally located on the east side of 2nd Street approximately 142 feet north of Jackilu Street. 16. Consideration and possible action to electing a Mayor Pro-Tem in accordance with the Charter, Article III, City Council, Section 3.02. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. 17. Republic Services Waste Report - March 2025 UPDATED 18. Republic Services Waste Report - April 2025 ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on May 14, 2025, at 3:00 PM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 3 CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Donna Green, Director of Marketing and Civic Engagement Laura Klenke, Director of Library Services AGENDA ITEM: Recognize the winners of the 2025 Citywide Art competition. SUMMARY: March was National Youth Art Month. Youth Art Month promotes art and art education in the United States. To help celebrate and bring awareness to the importance of art, the City held our third annual art competition allowing residents of all ages to submit their art for display at the Sanger Public Library throughout the month of April. More than 100 pieces of art were submitted. City employees and residents were asked to vote for their favorite artist in each age group. Tonight, we celebrate our winners. FISCAL INFORMATION: Budgeted: Yes Amount: GL Account: 31-5226 RECOMMENDED MOTION OR ACTION: Recognition and awards to the winners. ATTACHMENTS: 4 Item 1. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Discussion regarding the transition from standard meeting minutes to an action- oriented minutes format. SUMMARY: During Ms. Taber’s tenure, minutes were complied in an action format with details as necessary. During Ms. Price’s tenure, the minutes were compiled in great detail, along with lengthy discussions. When I began, I streamlined the meeting minutes to focus on key topics during discussion and established a standardized format for staff presentations. As the Council continues to increase transparency, allowing meetings to be videoed and posted publicly, detailed minutes are no longer necessary. FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve moving to an action minute format. ATTACHMENTS: City Council ACTION minutes City Council standard minutes 5 Item 3. City Council Minutes 05-05-2025 Page 1 of 5 CITY COUNCIL MEETING MINUTES MAY 05, 2025, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Lt. Justin Lewis, and Police Chief Tyson Cheek. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney Council reconvened into open session at 6:00 p.m. 6 Item 3. City Council Minutes 05-05-2025 Page 2 of 5 RECONVENE INTO WORK SESSION Council reconvened into work session at 7:38 p.m. No action taken. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No additional discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7:38 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:42 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Director of Development Services Ramie Hammonds, and Police Chief Tyson Cheek. INVOCATION AND PLEDGE Mayor Muir gave the Invocation. The Pledge of Allegiance was led by Councilmember Gann. 7 Item 3. City Council Minutes 05-05-2025 Page 3 of 5 CITIZENS COMMENTS No one addressed the Council. CONSENT AGENDA 1. Consideration and possible action on the minutes from the April 11, 2025, meeting. 2. Consideration and possible action on the minutes from the April 21, 2025, meeting. 3. Consideration and possible action on the Resolution 2025-05, Relating to Texas House Bill 19 pending in the 89th regular session of the Texas State Legislature. 4. Consideration and possible action authorizing the filming of City Council meetings under the current agreement with Duran Photography. Mayor Muir requested to remove Items 1 and 4 for additional discussion. Motion to approve Items 2 and 3 of the consent agenda. Motion: Bilyeu Second: Barrett Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Motion to approve Item 1 with the edits to add a comma and the word and to the sentence for Item 5 of the minutes. Motion: Bilyeu Second: Barrett Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Motion to approve Item 4 filming meetings through September 2025. Motion: Bilyeu Second: Gann Ayes: Barrett, Bilyeu, Dillon, and Gann. Nays: Chick Motion passed 4-1-0. 8 Item 3. City Council Minutes 05-05-2025 Page 4 of 5 OR IF NO ADDITIONAL DISCUSSION Motion to approve the consent agenda as presented. Motion: Bilyeu Second: Barrett Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. ACTION ITEMS 5. Consideration and possible action on a Preliminary Plat of Elada Addition, being approximately 306.356 acres of land described as 60 acres described as A1241A TIERWESTER, TR 4 and 246.36 acres described as A1241A TIERWESTER, within the City of Sanger, and generally located north of Belz Rd approximately 1035 feet of the intersection of I-35 and Belz Rd. Motion to deny as no zoning has been established and comments have not been satisfied. Motion: Bilyeu Second: Barrett Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Chick requested an update on the Housing Study. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney 9 Item 3. City Council Minutes 05-05-2025 Page 5 of 5 RECONVENE INTO REGULAR SESSION Council did not convene back into executive session. Motion to authorize the Mayor to negotiate and execute an engagement agreement with Gannaway & Clifton firm, if they are not available to engage with Brown & Hofmeister firm for professional legal services relating to the specific matters discussed in executive session; that the compensation and other terms be as negotiated by the Mayor; that the engagement remain in effect until the matter is fully resolved; and that all reporting conform to Resolution 2024. Motion: Bilyeu Second: Barrett Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. INFORMATIONAL ITEMS 6. ATMOS Rider GCR - Rate Filing under Docket No. 10170 - April 24, 2025 7. Financial Statement March 31, 2025 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:07 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 10 Item 3. City Council Minutes 05-05-2025 Page 1 of 5 CITY COUNCIL MEETING MINUTES MAY 05, 2025, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Lt. Justin Lewis, and Police Chief Tyson Cheek. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney Council reconvened into open session at 6:00 p.m. 11 Item 3. City Council Minutes 05-05-2025 Page 2 of 5 RECONVENE INTO WORK SESSION Council reconvened into work session at 7:38 p.m. No action taken. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No additional discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7:38 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:42 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Director of Development Services Ramie Hammonds, and Police Chief Tyson Cheek. INVOCATION AND PLEDGE Mayor Muir gave the Invocation. The Pledge of Allegiance was led by Councilmember Gann. 12 Item 3. City Council Minutes 05-05-2025 Page 3 of 5 CITIZENS COMMENTS No one addressed the Council. CONSENT AGENDA 1. Consideration and possible action on the minutes from the April 11, 2025, meeting. 2. Consideration and possible action on the minutes from the April 21, 2025, meeting. 3. Consideration and possible action on the Resolution 2025-05, Relating to Texas House Bill 19 pending in the 89th regular session of the Texas State Legislature. 4. Consideration and possible action authorizing the filming of City Council meetings under the current agreement with Duran Photography. Mayor Muir requested to remove Items 1 and 4 for additional discussion. Motion to approve Items 2 and 3 made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Motion to approve Item 1 with the edits to add a comma and the word and to the sentence for Item 5 of the minutes made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Discussion ensued regarding using the City’s current videographer in video meetings, the cost to record, videoing meetings for a specific timeframe, and gauging the public’s interest by the number of views. Motion to approve Item 4 filming meetings through September 2025 made by Councilmember Barrett, Seconded by Councilmember Gann. Ayes: Barrett, Bilyeu, Dillon, and Gann. Nays: Chick Motion passed 4-1-0. ACTION ITEMS 5. Consideration and possible action on a Preliminary Plat of Elada Addition, being approximately 306.356 acres of land described as 60 acres described as A1241A TIERWESTER, TR 4 and 246.36 acres described as A1241A TIERWESTER, within the 13 Item 3. City Council Minutes 05-05-2025 Page 4 of 5 City of Sanger, and generally located north of Belz Rd approximately 1035 feet of the intersection of I-35 and Belz Rd. Director Hammonds provided an overview of the item, stating that the property had not been zoned, that all comments had not been satisfied, and that staff recommends denial. Motion to deny as no zoning has been established and comments have not been satisfied made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Chick requested an update on the Housing Study. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney RECONVENE INTO REGULAR SESSION Council did not convene back into executive session. Motion to authorize the Mayor to negotiate and execute an engagement agreement with Gannaway & Clifton firm, if they are not available to engage with Brown & Hofmeister firm for professional legal services relating to the specific matters discussed in executive session; that the compensation and other terms be as negotiated by the Mayor; that the engagement remain in effect until the matter is fully resolved; and that all reporting conform to Resolution 2024-11 made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. 14 Item 3. City Council Minutes 05-05-2025 Page 5 of 5 INFORMATIONAL ITEMS 6. ATMOS Rider GCR - Rate Filing under Docket No. 10170 - April 24, 2025 7. Financial Statement March 31, 2025 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:07 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 15 Item 3. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Tyson Cheek, Chief of Police AGENDA ITEM: Consideration and possible action on Interlocal Cooperation Agreement for shared Governance Communications and Dispatch Services System with the Denton County Sheriff’s Office and the City of Sanger, Denton County, Texas. SUMMARY: Interlocal Agreement Renewal County Services and Responsibilities Agency Responsibilities Revised Cost FISCAL INFORMATION: Budgeted: Yes Amount: $70,103.18 GL Account: 20-5460 / 24-5460 Fire Department Annual Cost: $19,628.94 Police Department Annual Cost: $50,474.24 Total Cost: $70,103.18 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Interlocal Cooperation Agreement 16 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 1 STATE OF TEXAS § § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR SHARED GOVERNANCE COMMUNICATIONS & DISPATCH SERVICES SYSTEM This Interlocal Cooperation Agreement for Shared Governance Communications and Dispatch Services System, hereinafter referred to as "Agreement", is made by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as the “County”, and Name of Agency: City of Sanger Fire & Police Departments hereinafter referred to as “Agency”. WHEREAS, the County is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County, Texas; and WHEREAS, the Agency is duly organized and operating under the laws of the State of Texas engaged in the provision of municipal government and/or related services for the benefit of the citizens of Agency; and WHEREAS, parties agree that the utilization of combined communications and dispatch services system will be in the best interests of both the County and the Agency, WHEREAS, the County and the Agency mutually desire to be subject to the provisions of the Interlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and NOW THEREFORE, the County and the Agency, for the mutual consideration hereinafter stated, agree and understand as follows: 1. PURPOSE. The Denton County Sheriff (“Sheriff”) has the facilities to provide emergency telecommunications and dispatch services throughout Denton County. The Agency wishes to utilize the Sheriff’s available telecommunications and dispatch services (“Services”) during the term of this agreement. 2. ADVISORY BOARD. The Denton County Sheriff’s Office will establish an Advisory Board for the Shared Governance Communication and Dispatch System “Advisory Board”. The membership of the board shall be the Chief of each Agency, or designee. The Advisory Board may advise and make recommendations to the Sheriff and the Sheriff’s Office on matters relating to the Communications Center, as well as the recommendations for the Annual Agency Workload and Cost Statistics, within the limitations set forth in paragraph 6.1, herein. 3. TERM OF AGREEMENT. The initial term of this Agreement shall be for a one-year period beginning October 1, 2025 and ending on September 30, 2026. 4. TERMINATION OF AGREEMENT. Either party may terminate this agreement, with or without cause, after providing ninety (90) days written notice to the other party. 17 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 2 5. ANNUAL SERVICE FEE. Each Agency shall pay to the County a fee for services based on the workload generated by the Agency. 5.1. Agency shall pay to County the Total Amount on Exhibit “A”. 5.2. The Agency shall complete Exhibit “A”, Agency Payment Worksheet, to identify the payment terms preferred by Agency. Agency is responsible for sending payments to County 5.3. The fee for service will be based on the pro rata share of the workload generated by the Agency. 5.4. County agrees to provide Agency a proposed service fees for the next budget/fiscal year as agreed by the parties. 5.5 If this Agreement is terminated prior to the expiration of the term of the Agreement, payment shall be pro-rated by written agreement between the parties. 5.6 Dispatch costs for the upcoming fiscal year are calculated utilizing 50% of the approved Communications Budget for the current fiscal year and agency workload statistics from the previous fiscal year. Agency workload percentages are calculated by: 5.6.1. Determining the agency’s percentage of total Calls For Service (CFS) 5.6.2 Determining the agency’s percentage of total Officer Initiated Activity (OIA) 5.6.3 Averaging the values from # 5.6.1 & # 5.6.2 5.6.4 Determining the percentage of OIA that is Mobile Data Computer (MDC) activity 5.6.5 Determining agency OIA that is not MDC Activity 5.6.6 Determining adjusted percentage of OIA that is MDC activity by dividing value of # 5.6.5 by total OIA 5.6.7 Determining agency CFS that are public requests by subtracting agency assists or mutual aid calls from the agency’s CFS 5.6.8 Determining adjusted percentage of total CFS that are public requests by dividing value of # 5.6.7 by total CFS 5.6.9 Determining agency workload percentage by calculating average of # 5.6.6 and # 5.6.8 5.6.10 Determining agency final cost by workload by multiplying value of # 5.6.9 against 50% of the approved Communications budget 6. COUNTY SERVICES AND RESPONSIBILITIES. The County agrees to provide the following services and responsibilities: 6.1 The Sheriff shall have the sole discretion as to the method of providing the Services including, but not limited to the order of response to calls, and shall be the sole judge as to the most expeditious and effective manner of handling and responding to calls for service or the rendering thereof. The Sheriff shall have the sole discretion as to the method and final decision regarding the annual workload and cost statistics. The Sheriff will devote sufficient time to insure the performance of all duties and obligations set forth herein. 6.2 County shall furnish full-time communications services including a twenty-four (24) hours a day, seven (7) days a week public safety answering point, radio services, dispatching services, or law enforcement transmission originating from AGENCY requesting law enforcement and fire 18 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 3 protection services and access to local, regional, state, and national data bases and telecommunications systems. 6.3 The services provided by County include the following: 6.3.1 twenty-four (24) hours a day, seven (7) days a week public safety answering point; 6.3.2. receiving emergency and routine calls for law enforcement, fire, and medical services; 6.3.3 directing a response to said calls by dispatching the appropriate law enforcement, fire, and medical services; 6.3.4. providing on-going communication support to the emergency personnel in the field; and 6.3.5 updating, maintaining, and managing the County owned radio communications system, computer systems, support files, and resource materials necessary to accomplish the above. 6.4 County may add new Agencies not currently served by Denton County at the discretion of Denton County and the Denton County Sheriff’s Office. 7. AGENCY RESPONSIBILITIES. The Agency agrees to the following responsibilities: 7.1 Providing accurate current GIS data of the corporate limits and extraterritorial jurisdiction of the Agency. 7.2 Furnish County with a current list of all Officers and Reserves authorized by Agency to use the communications system. 7.3 Agency is responsible for the costs and upgrades associated with maintaining Agency’s communication equipment. 7.4 Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes 7.5 Adherence to all Sheriff’s Office communications rules and regulations. 7.6 Agency agrees to provide all necessary and required TLETS paperwork. See Exhibit “B”. 7.7 Appoint representative and agree to participate in the Advisory Board. 7.8 Agency is responsible for sending payments to County as more fully described in Exhibit “A” to this Agreement. 8. AGREEMENT. The parties acknowledge they have read and understand and intend to be bound by the terms and conditions of this Agreement. This Agreement contains the entire understanding between the parties concerning the subject matter hereof. No prior understandings, whether verbal or written, between the parties or their agents are enforceable unless included in writing in this agreement. This Agreement may be amended only by written instrument signed by both parties. 9. AGREEMENT LIASONS. Each party to this agreement shall designate a Liaison to insure the performance of all duties and obligations of the parties. The Liaison for each party shall devote sufficient time and attention to the execution of said duties on behalf of the Party to ensure full compliance with the terms and conditions of this Agreement. 19 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 4 10. ASSIGNMENT. Neither party shall assign, transfer, or sub-contract any of its rights, burdens, duties, or obligations under this Agreement without the prior written permission of the other party to this Agreement. 11. AGENCY LIABILITY. The Agency understands and agrees that the Agency, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of the County. The Agency shall not be required to indemnify nor defend County for any liability arising out of the wrongful acts of employees or agents of County to the extent allowed by Texas law. 12. COUNTY LIABILITY. The County understands and agrees that the County, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of the Agency. The County shall not be required to indemnify nor defend Agency for any liability arising out of the wrongful acts of employees or agents of Agency to the extent allowed by Texas law. 13. DISPUTES/RECOURSE. County and Agency agree that any disputes or disagreements that may arise which are not resolved at the staff level by the parties should be referred to the Appointed Liaisons for each entity. Any further disputes arising from the failure of either Agency or County to perform and/or agree on proportionate reduction in fees shall be submitted to mediation, with the parties splitting the mediation fees equally. It is further agreed and understood that the scope of matters to be submitted to dispute mediation as referenced above is limited to disputes concerning sufficiency of performance and duty to pay or entitlement, if any, to any reduced fee or compensation. Any other disputes or conflicts involving damages or claimed remedies outside the scope of sufficiency of performance and compensation adjustment shall be referred to a court of competent jurisdiction in Denton County, Texas. 14. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the following Exhibits, which are hereby incorporated by reference. Exhibit A Agency Payment Worksheet Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 15. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. 20 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 5 16. NOTICES. All notices, demands or other writings may be delivered by either party by U.S. First Class Mail or by other reliable courier to the parties at the following addresses: County: 1 Denton County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76208 2 Denton County Sheriff Denton County Sheriff’s Office 127 N. Woodrow Lane Denton, Texas 76205 3 Assistant District Attorney Counsel to the Sheriff 127 N. Woodrow Lane Denton, Texas 76205 Name of Agency: City of Sanger Fire and Police Departments Contact Person Finance Department Address P. O. Box 1729 City, State, Zip Sanger, TX 76266 Telephone 940-458-7930 Email finance@sangertexas.org 17. SEVERABILITY. The validity of this Agreement and/or any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further, this Agreement shall be performed and all compensation payable in Denton County, Texas. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 18. THIRD PARTY. This Agreement is made for the express purpose of providing communications and dispatch services, which both parties recognize to be a governmental function. Except as provided in this Agreement, neither party assumes any liability beyond that provided by law. This Agreement is not intended to create any liability for the benefit of third parties. 19. VENUE. This agreement will be governed and construed according to the laws of the State of Texas. This agreement shall be performed in Denton County, Texas. 20. WAIVER. The failure of County or Agency to insist upon the performance of any term or provision of this Agreement or to exercise or enforce any right herein conferred, or the waiver of a breach of any provision of this Agreement by either party, shall not be construed as a waiver or relinquishment to any extent of either party’s right to assert or rely upon any such term or right, or future breach of such provision, on any future occasion. 21. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter into and perform this Agreement. The persons executing this Agreement represent they have been properly authorized to sign on behalf of their governmental entity. 21 Item 4. Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services System / City of Sanger Fire & Police Departments 2025-26 Page 6 22. CURRENT FUNDS. All payments made by Agency to County pursuant to this Agreement shall be from current revenues available to Agency. 23. DISPATCH & COMMUNICATION RECORDS. The parties acknowledge that the Denton County Sheriff’s Office may release dispatch and communication records of Agency pursuant to the Texas Public Information Act until such a time that the parties agree to transfer such responsibility to Agency. DENTON COUNTY, TEXAS AGENCY ________________________________________ _______________________________________ Andy Eads, County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76208 (940)349-2820 Thomas E. Muir, Mayor City of Sanger P. O. Box 1729 Sanger, TX 76266 940-458-7930 EXECUTED duplicate originals on this Date:________________________ EXECUTED duplicate originals on this Date:___________________________ Approved as to content: _____________________________ Denton County Sheriff’s Office Approved as to content: _____________________________ David Pennington, Fire Chief _____________________________ Tyson Cheek, Police Chief Approved as to form: _____________________________ Assistant District Attorney Counsel to the Sheriff Approved as to form: _______________________________ Attorney for Agency 22 Item 4. Agency:City of Sanger Fire and Police Departments Payment Contact Person(s):Chief Tyson Cheek, Chief Pennington, and/or Clayton Gray Phone Number:940-458-7930 Email:t.cheek@sangertexas.org dpennington@sangertexas.org cgray@sangertexas.org Address:P.O. Box 1729 City, State, Zip:Sanger, TX 76266 $50,474.24 PD $19,628.94 FD AGENCY TOTAL AMOUNT DUE $70,103.18 Makes checks payable to: Denton County 911 Dispatch Agreement Payments Denton County Sheriff's Office Attn: Sherry Cochran 127 N. Woodrow Lane Denton, Texas 76205 One Annual Payment (100%) Payment Plan Options Two Payments (50%) Agency MUST select one payment option Four Payments (25%) Tweleve Monthly Payments Mail Payments to: Exhibit A 2025-26 Budget Year Denton County Sheriff's Office 911 Dispatch Agreement Agency Payment Worksheet / Invoice THIS INVOICE/WORKSHEET SHOULD BE INCLUDED WITH YOUR PAYMENT 23 Item 4. Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS) NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 2025-2026 Twenty-Four Hour Terminal Agency DENTON COUNTY SHERIFF’S OFFICE Non Twenty-Four Hour Terminal Agency Sanger Police Department This document constitutes an agreement between the following parties: The Twenty-Four Hour Terminal Agency agrees to make entries into the Texas Crime Information Center (TCIC) and the National Crime Information Center (NCIC) computers for the Non Twenty-Four Hour Terminal Agency. All records must be entered with the Twenty-Four Hour Agency’s ORI, and all case reports and original warrants must be held at the Twenty-Four Hour Agency for hit confirmation purposes. The Non Twenty-Four Hour Agency agrees to abide by all laws of the United States and the State of Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes. The Twenty-Four Hour Agency reserves the right to suspend service to the Non Twenty-Four Hour Agency which may include canceling of records entered for the Non Twenty-Four Hour Agency when applicable policies are violated. The Twenty-Four Hour Agency may reinstate service following such instances upon receipt of satisfactory assurances that such violations have been corrected. In order to comply with NCIC policies established by the NCIC Advisory Policy Board, the Non Twenty-Four Hour Agency agrees to maintain accurate records of all TCIC/NCIC entries made through the Twenty-Four Hour Agency and to immediately notify the Twenty-Four Hour Agency of any changes in the status of those reports to include the need for cancellation, addition, deletion or modification of information. The Twenty-Four Hour Agency agrees to enter, update and remove all records for the Non Twenty-Four Hour Agency on a timely basis, as defined by NCIC. In order to comply with NCIC Validation requirements, the Non Twenty-Four Hour Agency agrees to perform all validation procedures as required by NCIC on all records entered through the Twenty-Four Hour Agency. Either the Twenty-Four Hour Agency or the Non Twenty-Four Hour Agency may, upon thirty days written notice, discontinue this agreement. To the extent allowed by the laws of the State of Texas, the Non Twenty-Four Hour Agency agrees to indemnify and save harmless the Twenty-Four Hour Agency as well as the DPS, its Director and employees from and against all claims, demands, actions and suits, including but not limited to any liability for damages by reason of or arising out of any false arrests or imprisonment or any cause of the Non Twenty-Four Hour Agency or its employees in the exercise of the enjoyment of this Agreement. In witness whereof, the parties hereto caused this agreement to be executed by the proper officers and officials. DENTON COUNTY SHERIFF’S OFFICE AGENCY Signature: Signature: By: Tracy Murphree By: Tyson Cheek Title: Denton County Sheriff Title: Chief of Police Date: ________________________________ Date: 24 Item 4. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Tyson Cheek, Chief of Police AGENDA ITEM: Consideration and possible action on Interlocal Cooperation Agreement between Denton County and the City of Sanger Police and Fire Departments for the use of Denton County Radio Communications System. SUMMARY: Interlocal Agreement Renewal County Services and Responsibilities Agency Responsibilities Revised Cost FISCAL INFORMATION: Budgeted: Yes Amount: $4,944.00 GL Account: 20-5460 / 24-5460 Fire Department Annual Cost: $2,736.00 Police Department Annual Cost: $2,208.00 Total Cost: $4,944.00 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Interlocal Cooperation Agreement 25 Item 5. 1 | Page Radio Communications System Agreement/City of Sanger 2025-26 INTER-LOCAL COOPERATION AGREEMENT BETWEEN DENTON COUNTY AND THE CITY OF SANGER POLICE AND FIRE DEPARTMENTS FOR THE USE OF THE DENTON COUNTY RADIO COMMUNICATIONS SYSTEM This Inter-Local Agreement (“Agreement”) is entered into by and between the County of Denton, Texas (“the County”) and the City of Sanger, Texas, a home-rule municipality, both entities being located in Denton County, Texas (collectively, the “Parties” or separately as a “Party”). The Parties execute this agreement as hereinafter provided, pursuant to the Texas Governmental Code, Chapter 791, known as the Inter-Local Cooperation Act: WHEREAS, Denton County is a political subdivision within the State of Texas, each of which engages in the provision of governmental services for the benefit of its citizens; and WHEREAS, the Agencies are duly organized and operating under the laws of the State of Texas engaged in the provision of municipal government and/or related services for the benefit of the citizens of Agencies; and WHEREAS, the Inter-Local Cooperation Act, Texas Government Code, Chapter 791, as amended “the Act” provides authority for local governments of the State of Texas to enter into Inter-local agreements with each other for the purpose of performing governmental functions and services as set forth in the Act; and WHEREAS, the County owns, operates, and maintains the radio-communications system, exclusive of the radios owned individually by each User city (“System”) for the purpose of providing radio communications in support of its governmental operations; and WHEREAS, Sanger wishes to use certain portions of the System for its governmental operations; and WHEREAS, the use of the System in the provision of governmental services benefits the public health and welfare, promotes efficiency and effectiveness of local governments, and is of mutual concern to the contracting Parties; and WHEREAS, Sanger and the County have current funds available to satisfy any fees and costs required pursuant to this Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreement herein contained, the sufficiency of which are hereby acknowledged, and upon and subject to the terms and conditions hereinafter set forth, the Parties agree as follows: 26 Item 5. 2 | Page Radio Communications System Agreement/City of Sanger 2025-26 I. DEFINITIONS “Assignee” means the City employee assigned to a specific Subscriber Unit. “Communications System” or “System” means a wide area, multi-agency digital trunked radio system compliant with P-25 interoperability standards to be used jointly by the City of Lewisville, the City of Denton, Denton County, and other Infrastructure Members, if any, primarily for providing public safety dispatch and communications for fire, emergency medical and police services and such other governmental services as may be agreed from time to time by the Parties. “Coordinating Committee” means the committee that is responsible for making recommendations to the Infrastructure Management Committee on the administration and operation of the Communications System. “Infrastructure Management Committee” means the committee that is responsible for the administration and operation of the Communications System. “Subscriber Units” means mobile radios, portable radios or any similar devices used for communicating over the Communications System. “Talk Group” means a specific group of Subscriber Units allowed to communicate privately within that group over shared infrastructure resources. “Technical Committee” means the committee that advises the Coordinating Committee on technical issues related to the operation of the Communications System. “User” means any entity with which the City of Denton, the City of Lewisville, Denton County, or other Infrastructure Member has entered into a contractual agreement for the provision of radio communication services through the Consolidated Communications System. II. TERM 2.1 This Agreement is for a period of a one (1) year term, beginning on the 1st day of October, 2025, and ending on the 30th day of September, 2026. unless terminated earlier pursuant to Section 7.1. 2.2 It is the intention of the Parties for this to be a long term enterprise which will be renewed with a new ILA each year subject to approval by each Party’s governing body. 27 Item 5. 3 | Page Radio Communications System Agreement/City of Sanger 2025-26 III. OBLIGATIONS OF CITY OF SANGER 3.1 Sanger shall use the System in accordance with this Agreement to provide integration of communications by Sanger between its Users on the System for governmental operations. 3.2 When using the System, Sanger shall abide by all applicable Federal and State laws and regulations, including any regulations of the Denton County Radio System. When Sanger uses the System for interoperability with Talk Groups (hereinafter defined) other than those provided by this Agreement, Sanger will also abide by the User rules of those Talk Groups. 3.3 Sanger must provide a written request to the Denton County Radio System Manager (“System Manager”) or his designee, to activate radios (“Subscriber Units”) on the System. Such request must include the model and serial number of the Subscriber Unit, the name of the Assignee, and identifying Talk Groups required in the Subscriber Unit. 3.4 Sanger is responsible for furnishing its own Subscriber Units, which must be compatible with the APCO P-25 Phase 2 TDMA Digital System, and for maintenance of the Subscriber Units. Sanger is responsible for all programming of City-owned Subscriber Units. 3.5 Sanger shall be solely responsible for obtaining a technical services support contract and a maintenance contract for all City-owned dispatch infrastructure equipment, either from the manufacturer of the equipment or from a manufacturer-authorized service provider. The County shall not be responsible for maintenance of any City-owned equipment. 3.6 Depending on the equipment that will be purchased and installed by Sanger, the City shall be solely responsible for entering into such Software Update Agreements and/or Software Maintenance Agreements from the manufacturer as necessary to ensure that the equipment owned by the City will be maintained and upgraded to meet the requirements of the System when the County performs System upgrades. 3.7 Sanger shall be solely responsible for having periodic maintenance (PM) performed on its Subscriber Units at least every two years which shall include tuning and alignment of the Subscriber Units and updating the Subscriber Units with the latest firmware available. 3.8 The County shall not be liable to the City for the lack of interoperability between the Subscriber Units and the System if the City fails to perform the required PM and/or obtain the software and/or firmware upgrades recommended by the County and/or the manufacturer of the Subscriber Units necessary to communicate through the System as set forth in Sections 3.5, 3.6, and 3.7 above. 28 Item 5. 4 | Page Radio Communications System Agreement/City of Sanger 2025-26 IV. OBLIGATIONS OF THE COUNTY 4.1 The County will allow Sanger to use County provided Talk Groups, which are a primary level of communication for Users on the System (“Talk Group”), comparable to a channel on a conventional radio system, for the exclusive use of Sanger. Talk Groups will be established for the City by the County. 4.2 The System Manager will not activate radios on the Sanger Talk Groups nor make changes to the Sanger radios without first receiving authorization from the designated representative of the City, unless, in the opinion of the County, such action is necessary to eliminate harmful interference. 4.3 The County is solely responsible for: (1) Coordinating Talk Groups among System Users; (2) Grouping of Talk Groups to allow transmitting and receiving on all associated Talk Groups as required by the City; and (3) The operation, maintenance, and control of the System V. FEES 5.1 The fees payable for the term of this Agreement are set out in Exhibit A and Exhibit B, which are attached and incorporated for all purposes. 5.2 The County may increase the fees each October 1st, the beginning of each County fiscal year, by an amount not to exceed five percent (5%) of the previous year’s fees. The County will provide ninety (90) days’ notice to Sanger before increasing the fees. 5.3 Based on the fees described above, the County will calculate the annual fee due based upon the total number of Subscriber Units and submit an invoice to the City on or before October 1st of each year. This amount is subject to change when the City adds or deletes the number of Subscriber Units in service. The City must notify the System Manager in writing of any addition or deletion of Subscriber Units. 5.4 Fees for Additions - The amount owed for annual fees for additions of Subscriber Units will be prorated for the year added, invoiced immediately, and amounts will be due within thirty (30) days of receipt of the invoice for the addition(s). 5.5 Deletions - No refunds for deletions will be made for the City’s deletion of Subscriber Units during the period of the Agreement. The fees for the upcoming fiscal year will 29 Item 5. 5 | Page Radio Communications System Agreement/City of Sanger 2025-26 be calculated based on the number of Subscriber Units in service on the radio system as of May 1st of the current contract year. 5.6 In the event a new Inter-Local Agreement is not executed prior to the expiration of this Agreement, and the Sheriff’s Office continues to provide access to the Radio Communications System, the City shall reimburse and compensate the County for access to the Denton County Radio Communications System at the rate set by the Denton County Sheriff and approved by the Denton County Commissioners Court for the next fiscal year. VI. PAYMENT DUE 6.1 The City agrees to pay the County the annual fees specified under Article V within thirty (30) days of the receipt of the invoice. Should the City add Subscriber Units or Talk Groups to the Service within a Term, the City agrees to pay the additional fee(s) due within thirty (30) days of invoice. All payments for expenses incurred as a result of the performance of the Agreement shall be made only from current revenues legally available to each respective Party. VII. TERMINATION 7.1 Either Party may terminate this Agreement at any time by giving ninety (90) days advance written notice. The City shall pay for all fees incurred through the effective date of termination. If the County permanently discontinues the operation of its System, this Agreement shall terminate on the date of discontinuance without further notice, and the County will reimburse the City the pro-rated amount of the fees previously paid by the City for the use of the System for the then current fiscal year. VIII. RELEASE AND HOLD HARMLESS TO THE EXTENT PERMITTED BY LAW, EACH PARTY AGREES TO WAIVE ALL CLAIMS AGAINST, TO RELEASE, AND TO HOLD HARMLESS THE OTHER PARTY AND ITS RESPECTIVE OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, LOSSES, DAMAGES, ATTORNEYS, FEES, INCLUDING ALL EXPENSES OF LITIGATION OR SETTLEMENT, OR CAUSES OF ACTION WHICH MAY ARISE BY REASON OR INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT. IN THE EVENT THAT A CLAIM IS FILED, EACH PARTY SHALL BE RESPONSIBLEFOR ITS PROPORTIONATE SHARE OF LIABILITY. 30 Item 5. 6 | Page Radio Communications System Agreement/City of Sanger 2025-26 IX. IMMUNITY In the execution of this Agreement, neither of the Parties waives, nor shall be deemed hereby to have waived any immunity or any legal or equitable defense otherwise available against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the Parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement does not create any rights in parties who are not signatories to this Agreement. X. ASSIGNMENT The City agrees to retain control and to give full attention to the fulfillment of this Agreement. The City cannot assign or sublet this Agreement without the prior written consent of the County. Further, the City cannot sublet any part or feature of the work to anyone objectionable to Denton County. Sanger also agrees that the subletting of any portion or feature of the work, or materials required in the performance of this Agreement, does not relieve the City from its full obligations to the County as provided by this Agreement. XI. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Denton County and Sanger and supersedes all prior negotiations, representations and/or agreements, either written or oral, between Denton County and Sanger. This Agreement may be amended only by written instrument signed by Denton County and Sanger. 31 Item 5. 7 | Page Radio Communications System Agreement/City of Sanger 2025-26 XII. NOTICES Unless notified otherwise in writing, all notices are required to be given to either Party in writing and delivered in person or sent via certified mail to the other Party at the following respective addresses: County: 1 Denton County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76201 2 Denton County Sheriff Denton County Sheriff’s Office 127 N. Woodrow Lane Denton, Texas 76205 3 Assistant District Attorney Counsel to the Sheriff 127 N. Woodrow Lane Denton, Texas 76205 Name of Agency: City of Sanger Fire and Police Departments Contact Person: Clayton Cray, Chief Financial Officer Address: 502 Elm Street Mailing Address: P. O. Box 1729 City, State, Zip: Sanger, TX 76266 Telephone: 940-458-7930 Email: finance@sangertexas.org XIII. AUTHORITY TO SIGN The undersigned officers and/or agents of the Parties hereto are the properly authorized officials or representatives and have the necessary authority to execute this Agreement on behalf of the Parties. XIV. SEVERABILITY The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held to be contrary to the law or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of the Agreement. However, upon the occurrence of such event, either Party may terminate this Agreement by giving the other Party thirty (30) days written notice. 32 Item 5. 8 | Page Radio Communications System Agreement/City of Sanger 2025-26 XV. VENUE This Agreement and any of its terms or provisions, as well as the rights and duties of the Parties hereto, shall be governed by the laws of the State of Texas. The Parties agree that this Agreement shall be enforceable in Denton County, Texas, and if legal and necessary, exclusive venue shall lie in Denton County, Texas. XVI. INTERPRETATION OF AGREEMENT Although this Agreement is drafted by the County, this is a negotiated document. Should any part of this Agreement be in dispute, the Parties agree that the Agreement shall not be construed more favorably for either Party. XVII. REMEDIES No right or remedy granted herein or reserved to the Parties is exclusive of any right or remedy granted by law or equity; but each shall be cumulative of every right or remedy given hereunder. No covenant or condition of this Agreement may be waived without the express written consent of the Parties. It is further agreed that one (1) or more instances of forbearance by either Party in the exercise of its respective rights under this Agreement shall in no way constitute a waiver thereof. XVIII. SUCCESSORS AND ASSIGNS The Parties each bind themselves, their respective successors, executors, administrators, and assigns to the other Party to this contract. Neither Party will assign, sublet, subcontract or transfer any interest in this Agreement without the prior written consent of the other Party. No assignment, delegation of duties or subcontract under this Agreement will be effective without the written consent of all Parties. EXECUTED duplicate originals on the dates indicated below: 33 Item 5. 9 | Page Radio Communications System Agreement/City of Sanger 2025-26 SIGNED AND AGREED BY THE CITY OF SANGER, TEXAS: BY: _______________________________________ Date:___________________________ Thomas E. Muir, Mayor City of Sanger P. O. Box 1729 Sanger, TX 76266 940-458-7930 Approved as to content: _____________________________ David Pennington, Fire Chief _____________________________ Tyson Cheek, Chief of Police Approved as to form: _______________________________ Attorney for Agency 34 Item 5. 10 | Page Radio Communications System Agreement/City of Sanger 2025-26 APPROVED BY THE DENTON COUNTY COMMISSIONERS COURT OF DENTON COUNTY, TEXAS: BY: ________________________________________ Date:________________________ Andy Eads, County Judge Denton County Commissioners Court 1 Courthouse Drive, Ste 3100 Denton, Texas 76201 (940)349-2820 Approved as to content: _____________________________ Denton County Sheriff’s Office Approved as to form: _____________________________ Assistant District Attorney Counsel to the Sheriff 35 Item 5. Agency: Payment Contact Person(s): Phone Number: Email(s): Address: Mailing Address:P.O. Box 1729 City, State, Zip: Consolidated Radio Communications Systems Signature of Agency Representative Title Date Total Amount Due for FY25-26 = 2,736.00$ 2,736.00$ Please sign and date below. 38Fire Denton CountyMake checks payable to: Denton County Sheriff's Office Attn: Sherry Cochran 127 N. Woodrow Lane Denton, Texas 76205 Mail Payments to: Tier 3 Includes Tier 1 User + add on of Subscriber Services (program once per year and PM radios every two years) - $6 each per month Department / Radio Number / Cost Exhibit A Denton County Sheriff's Office Consolidated Radio Communications System Agreement FY25-26 Agency Payment Invoice Agency should include a copy of this invoice with payment 940-458-7930 Sanger, TX 76266 Clayton Cray, Chief Financial Officer Sanger Fire Department finance@sangertexas.org 502 Elm Street 36 Item 5. Agency: Payment Contact Person(s): Phone Number: Email(s): Address: Mailing Address: P.O. Box 1729 City, State, Zip: Consolidated Radio Communications Systems Signature of Agency Representative Title Date Exhibit B Denton County Sheriff's Office Consolidated Radio Communications System Agreement FY25-26 Agency Payment Invoice Agency should include a copy of this invoice with payment 940-458-7930 Sanger, TX 76266 Clayton Cray, Chief Financial Officer Sanger Police Department finance@sangertexas.org 502 Elm Street Denton, Texas 76205 Mail Payments to: Tier 1 Radio User ONLY - $4.00 each per month Department / Radio Number / Cost Denton CountyMake checks payable to: Denton County Sheriff's Office Attn: Sherry Cochran 127 N. Woodrow Lane Total Amount Due for FY25-26 = 2,208.00$ 2,208.00$ Please sign and date below. 46Police 37 Item 5. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Jim Bolz, Public Works Director AGENDA ITEM: Consideration and possible action on a Voluntary Advance Funding Agreement (AFA) with TXDOT for improvements along IH 35 at FM 455 (CSJ 0195-02-076), and authorizing the City Manager to execute the agreement and all necessary documents. SUMMARY: The Texas Department of Transportation (TxDOT) is reconstructing and widening IH 35 and associated frontage roads through the City of Sanger under CSJ 0195-02-076. As part of this project, the City has requested the reconstruction of four retaining wall sections and decorative medallions along IH 35 at FM 455. The proposed AFA outlines the Local Government’s financial responsibility and work participation for these aesthetic improvements. The City of Sanger will contribute $327,533.64 for the construction work. TxDOT will be responsible for the management and completion of the improvements. Following project completion, the City will assume responsibility for the maintenance of the medallions in accordance with State standards. FISCAL INFORMATION: Budgeted: YES Amount: $327,533.64 GL Account: 004-30-6534 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Voluntary Advance Funding Agreement – TXDOT CSJ 0195-02-076Z00 38 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 1 of 6 AFA VolTIP Revised 04/22/2021 STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH ON-SYSTEM THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the “State”, and the City of Sanger, acting by and through its duly authorized officials, called the “Local Government”. The State and Local Government shall be collectively referred to as “the parties” hereinafter. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, Transportation Code, Chapters 201 and 221, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and WHEREAS, the Texas Transportation Commission passed Minute Order Number 116073 authorizing the State to undertake and complete a highway improvement generally described as The reconstruction and widening of a 4-lane roadway to 6-lane roadway and reconstruction of existing 4-lane frontage roads along IH 35; and WHEREAS, the Local Government has requested that the State allow the Local Government to participate in said improvement by funding that portion of the improvement described as the reconstruction of 4 retaining walls and medallions along IH 35 at IH 35 and FM 455 in the City of Sanger (Project); and WHEREAS, the State has determined that such participation is in the best interest of the citizens of the state; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 39 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 2 of 6 AFA VolTIP Revised 04/22/2021 AGREEMENT 1. Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in full force and effect until the Project has been completed and accepted by all parties or unless terminated as provided below. 2. Project Funding and Work Responsibilities A. The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities (Attachment A) which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State. B. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its financial share for the State’s estimated construction oversight and construction costs. C. In the event that the State determines that additional funding by the Local Government is required at any time during the Project, the State will notify the Local Government in writing. The Local Government shall make payment to the State within thirty (30) days from receipt of the State’s written notification. D. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the “Texas Department of Transportation” or may use the State’s Automated Clearing House (ACH) system for electronic transfer of funds in accordance with instructions provided by TxDOT’s Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. 3. Right of Access If the Local Government is the owner of any part of the Project site, the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. 4. Adjustments Outside the Project Site The Local Government will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 40 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 3 of 6 AFA VolTIP Revised 04/22/2021 6. Document and Information Exchange The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft® Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 7. Interest The State will not pay interest on funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury. 8. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated in this agreement by reference, or special specifications approved by the State. 9. Increased Costs If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed changes, including but not limited to plats or replats, result in increased cost to the department for a highway improvement project, then any increased costs associated with the ordinances or changes will be paid by the Local Government. The cost of providing right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but not limited to expenses related to relocation, removal, and adjustment of eligible utilities. 10. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of I nsurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 41 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 4 of 6 AFA VolTIP Revised 04/22/2021 maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 11. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in Attachment A or existing maintenance agreements with the Local Government. 12. Termination A. This agreement may be terminated in the following manner: 1. By mutual written agreement and consent of both parties; 2. By either party upon the failure of the other party to fulfill the obligations set forth in this agreement; or 3. By the State if it determines that the performance of the Project is not in the best interest of the State. B. If the agreement is terminated in accordance with the above provisions, the Local Government will be responsible for the payment of Project costs incurred by the State on behalf of the Local Government up to the time of termination. C. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party. 13. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: Local Government: City of Sanger ATTN: City Manager 502 Elm St Sanger, TX, 76266 State: Texas Department of Transportation ATTN: Director of Contract Services 125 E. 11th Street Austin, TX 78701 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 42 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 5 of 6 AFA VolTIP Revised 04/22/2021 14. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. 15. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. 16. Amendments By mutual written consent of the parties, this agreement may be amended in writing prior to its expiration. 17. State Auditor Pursuant to Texas Government Code § 2262.154, the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 18. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 43 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18 - DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 6 of 6 AFA VolTIP Revised 04/22/2021 THIS AGREEMENT IS EXECUTED by the State and the Local Government. THE STATE OF TEXAS THE LOCAL GOVERNMENT Signature Signature Typed or Printed Name Typed or Printed Name Typed or Printed Title Typed or Printed Title Date Date Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE John Noblitt In Process 44 Item 6. CCSJ # 0195-02-076 AFA CSJs 0195-02-076 District # 18-DAL AFA ID Z00011405 Code Chart 64 # 37800 Project Name IH 35 at FM 455 Page 1 of 1 AFA VolTIP Attachment A ATTACHMENT A PAYMENT PROVISION AND WORK RESPONSIBILITIES A. The Local Government shall provide $327,533.64 to the State to perform construction work requested by the Local Government. B. The State shall reconstruct four retaining wall sections and medallions. C. The work will be on IH 35 at IH 35 and FM 455. D. The Local Government is responsible for all construction costs and overruns. E. The project is not a service project. Project Maintenance by the Local Government Upon completion of the project by the State, the Local Government will assume responsibility for the maintenance of the project to include repair, replacement, and/or other required or needed maintenance work of the four retaining wall sections and medallions along IH 35. The Local Government shall maintain the project in accordance with applicable State roadway maintenance manuals and standards. Docusign Envelope ID: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE In Process 45 Item 6. Certificate Of Completion Envelope Id: 7F0EBBE2-8A45-4DF2-B071-8979BCB11FFE Status: Sent Subject: DAL Voluntary AFA Prime: CSJ 0195-02-076/Z00011405 with City of Sanger Source Envelope: Document Pages: 16 Signatures: 0 Envelope Originator: Certificate Pages: 5 Initials: 0 Melissa Durham AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 125 E. 11th Street Austin, TX 78701 melissa.durham@txdot.gov IP Address: 209.112.106.2 Record Tracking Status: Original 5/1/2025 3:45:22 PM Holder: Melissa Durham melissa.durham@txdot.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Texas Department of Transportation Location: Docusign Signer Events Signature Timestamp John Noblitt jnoblitt@sangertexas.org Security Level: Email, Account Authentication (Optional) Sent: 5/1/2025 3:50:18 PM Viewed: 5/4/2025 9:42:55 AM Electronic Record and Signature Disclosure: Accepted: 5/4/2025 9:42:55 AM ID: 617c1337-1ed1-47aa-8a24-f5a413d13e06 Kenneth Stewart kenneth.stewart@txdot.gov Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Minh Nguyen Minh.Nguyen@txdot.gov Contract Specialist TXDOT Security Level: Email, Account Authentication (Optional) Sent: 5/1/2025 3:50:18 PM Viewed: 5/1/2025 3:51:39 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Finance Division FIN_Local-Participation@txdot.gov Security Level: Email, Account Authentication (Optional) Electronic Record and Signature Disclosure: In Process 46 Item 6. Carbon Copy Events Status Timestamp Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/1/2025 3:50:18 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure In Process 47 Item 6. ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Texas Department of Transportation (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. 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This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. 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We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: Allow per session cookies In Process 49 Item 6. Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. 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By checking the 'I Agree' box, I confirm that: I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and Until or unless I notify Texas Department of Transportation as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Texas Department of Transportation during the course of my relationship with you. In Process 50 Item 6. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Jim Bolz, Director of Public Works AGENDA ITEM: Consideration and possible action on a request to increase the City’s authorized water demand with Upper Trinity Regional Water District for the Water Year beginning June 1, 2025 and authorize the City Manager to execute the request form. SUMMARY: The City of Sanger currently receives treated wholesale water from Upper Trinity Regional Water District (UTRWD) under a Participating Member Contract. UTRWD requires each customer to annually confirm or modify their authorized demand based on projected peak system needs for the new Water Year beginning June 1. The City is requesting an increase in authorized demand from 0.5 MGD to 0.6 MGD to ensure adequate system capacity for growth and peak summer usage. Per UTRWD policy, any increase in authorized demand is binding for the full 12-month period and subject to standard billing at the revised demand level. FISCAL INFORMATION: Budgeted: YES Amount: See Attached GL Account: 008-50-5385 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Draft Request to Change Authorized Demand – UTRWD Invoice showing Demand Charges 51 Item 7. PURSUANT TO CONTRACT FOR WHOLESALE TREATED WATER SERVICE UPPER TRINITY REGIONAL WATER DISTRICT CUSTOMER REQUEST TO CHANGE AUTHORIZED DEMAND REGIONAL TREATED WATER SYSTEM For Water Year Beginning June 1, ________ __________________________________ Customer To: Upper Trinity Regional Water District Date: ______________________ Pursuant to our existing contract with Upper Trinity Regional Water District, we hereby request an increase in authorized Demand to provide adequate Water System capacity to meet expected peak needs of our retail water system for the indicated Water Year. Our request for an increase in authorized Demand is being made according to the following provisions and requirements: In accordance with contracts, Demand for each customer will be administered on a Water Year basis - - a 12-month period that begins each June 1. Demand will be based on actual need as established for the current or any prior Water Year, or on subscribed (contracted) capacity, whichever is greater. Once a new Demand is established, the billing for Demand may not be reduced, except by mutual agreement in writing approved by the District’s Board of Directors. Increase in authorized Demand may be requested in increments of 100,000 gallons (0.1 mgd). Requests for an increase in authorized Demand after the beginning of the Water Year will apply for the entire Water Year, retroactively to the beginning of the Water Year. However, for Customers on the District’s Flat Rate (whose Demand is 500,000 gallons or less), the increase will apply from the date of change in Demand. Request to Change Authorized Demand Previously Authorized Demand: ____________________ MGD Requested Increase in Authorized Demand: ____________________ MGD TOTAL REQUESTED NEW DEMAND LEVEL: ____________________ MGD 52 Item 7. I hereby request Upper Trinity Regional Water District to increase the Authorized Demand to the New Demand indicated above. Upon approval by Upper Trinity, I understand and agree that _______________________________________________ (Printed Name of Entity) will be responsible for the payment of all applicable rates and charges associated with said increase and with the New Demand level. I understand that this Request to Change Authorized Demand is a binding commitment pursuant to the underlying Participating Contract. All provisions of the Contract shall remain in full force and effect, and shall reflect said New Demand. I am authorized to submit and execute this request. Requested by: _____________________________________________ ________________ Authorized Representative / Title Date Approved by: _____________________________________________ ________________ Executive Director, Upper Trinity Regional Water District Date Approved copy returned to Customer: ________________ Date 53 Item 7. 54 Item 7. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Jim Bolz, Director of Public Works AGENDA ITEM: Consideration and possible action on contract with Reynolds Asphalt & Construction Co. to perform pavement resurfacing services in an amount not to exceed $586,891.00 and authorize the City Manager to execute said contract SUMMARY: Staff would like to utilize the Interlocal Purchasing Agreement with the City of Grand Prairie to contract Reynolds Asphalt and Construction Company for the reconstruction of several streets: o Carolyn Drive o Allen Drive o David Drive o Stephen Drive o Southland Drive o South Park Court o Southside Drive South Meadow Drive, located in the same neighborhood, was approved by Council for reconstruction on July 7, 2023, and completed later that year. FISCAL INFORMATION: Budgeted: YES Amount: $586,891.00 GL Account: 004-30-6527 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Map of Project Area Cost Estimate for 2025 Road Rehabilitation Project 55 Item 8. 56 Item 8. 57 Item 8. Road Rehab ilitatio n 2025 Carolyn Drive Allen Drive David Drive Stephen Drive Southland Drive South Park Court South Meadow Drive South Side Drive 1000 ft N ➤➤ N Image © 2025 A irbus Image © 2025 A irbus Image © 2025 A irbus 58 Item 8. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Jim Bolz, Director of Public Works AGENDA ITEM: Consideration and possible action to issue the notice to proceed with Jennifer Court cul-de-sac project. SUMMARY: Item was sent to Council by staff due to the amount of project The City of Sanger is currently in a contract with Martinez Brothers Concrete and Landscaping, LLC, for concrete work at a fixed per unit cost Funds for this project have been budgeted FISCAL INFORMATION: Budgeted: YES Amount: $74,876.50 GL Account: 30-5360 RECOMMENDED MOTION OR ACTION: Staff recommends approval ATTACHMENTS: Quote from Martinez Brothers for work being done on Jennifer Court cul-de-sac 59 Item 9. 1000 Cruise St, Denton TX, 76207 (214) 256-8287 (940) 735-6431 Name.:City of Sanger Add.:201 Bolivar St DATE:;5/7/2025 Sanger TX, 76266 Attn.: John Henderson Job Loc.: Jennifer Ct PROPOSAL#2536 EST ITEM NO.TYPE OF CONSTRUCTIONQUANT.UNIT UNIT PRICE EXTENSION 1 6" concrete with 5000 psi concrete and #4 rebar 5,394 S/F $12.25 $66,076.50 2 at 18'' on centers each way $0.00 3 Concrete Pump 1 unit $2,000.00 $2,000.00 4 6" curb remove and replace 170 L/F $40.00 $6,800.00 5 no driveway approach replace on this bid $0.00 6 $0.00 7 $0.00 SUB TOTAL $74,876.50 Sales Tax on materila only TOTAL ESTIMATE $74,876.50 **PRICE MAY CHANGE IF PRICE ON MATERIALS INCREASE! **CONCRETE PUMP IS NOT INCLUDED ON ANY ESTIMATES IF IS NOT LISTED **Assumes proposed Elevations are such that Proper Drainage can be achieved **Excludes all sprinkler lines and heads. **Excludes piers and bores. **Permits and license by others. **Removal of debris and excess materials by others. **Excludes import or export of all fill materials unless noted, No time estimated for grading! **Excludes light standards, bollards and frainage flume. 1. Excludes limestabilization, waterproofing of slab, paving, and slab hardeners, stains and colors. 2. Excludes rock excavation of any kind (i.e. piers, grade beams, SOG, etc.) Casing (i.e. piers) 3. Excludes repairs to damaged underground utilities caused by normal construction and utility adjustments. 4. Excludes any grading, back fill, or compaction of electrical, sprinkler irrigation and/or landscape work. 5. Price includes 1 move in. Additional moves billed at $1200.00 each. 6. Excludes Permits, fees, testing, bonding, engineering and layouts. 7. Excludes all utilities and drainage structures (i.e. curb inlets, area drains, manholes, ect.) 8. Items not included in description are EXCLUDED from proposal. Approved Company: Date: 60 Item 9. Sign: Prepare by:; Daniel Martinez Page 1 of 1 61 Item 9. 62 Item 9. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Ramie Hammonds, Development Services Director AGENDA ITEM: Consideration and possible action on Ordinance No. 05-11-25 creating a construction work zone and temporarily reducing the rate of speed to 45 miles per hour for vehicles north and south-bound I-35 frontage roads, within the corporate limits of the City of Sanger, as set out in this ordinance; and, temporarily amending Chapter 12 Traffic and Vehicles, Article 12.500 Speed Limits, Section 12.505 Special Speed Zones, concurring with the Texas Department of Transportation to reduce the speed limit in two construction zones. SUMMARY: TxDOT has requested a reduction to the speed limit on the north and south-bound frontage roads along I-35 in the construction zones. This will be on both the east and west sides of I-35. They are requesting these be reduced to 45 mph during construction. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends APPROVAL. ATTACHMENTS: Ordinance No. 05-11-25 TxDOT Request for Regulatory Construction Speed Zone 63 Item 10. CITY OF SANGER, TEXAS ORDINANCE 05-11-25 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, CREATING A CONSTRUCTION WORK ZONE AND TEMPORARILY REDUCING THE RATE OF SPEED TO 45 MILES PER HOUR FOR VEHICLES ON THE I 35 NORTH AND SOUTH BOUND FRONTAGE ROAD, WITHIN THE CORPORATE LIMITS OF THE CITY OF SANGER, AS SET OUT IN THIS ORDINANCE; TEMPORARILY AMENDING CHAPTER 12 TRAFFIC AND VEHICLES, ARTICLE 12.500 SPEED LIMITS, SECTION 12.505 SPECIAL SPEED ZONES, CONCURRING WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO REDUCE THE SPEED LIMIT IN TWO CONSTRUCTION ZONES; DEFINING THE SPEED LIMIT; REQUIRING THE PLACEMENT OF SIGNS; DECLARING WHAT MAY BE A SUFFICIENT COMPLAINT IN PROSECUTION HEREUNDER; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Sanger received a request from TxDOT to lower the speed limit in a construction zone located along north and south-bound frontage roads through the city limits, hereinafter described in Exhibit “A” attached hereto and made a part hereto for all purposes; and WHEREAS, the City Council has determined that I-35 frontage roads within the corporate limits of the City of Sanger is currently under construction by the Texas Department of Public Safety (TXDOT) and TXDOT has recommended to reduce the speed limit from 55 and 50 miles per hour to a speed limit of 45 miles per hour for the duration of the construction project; and WHEREAS, the City Council has further determined the 45 miles per hour speed limit would provide for and would be in the best interest of the health, safety, and general welfare of the City of Sanger; and WHEREAS, the City Council has further determined that it is necessary to reduce the prima facie speed limit, as set by ARTICLE 12.500 SPEED LIMITS and SECTION 12.505 SPECIAL SPEED ZONES, during such construction period, and that the increased penalties provided by State Law for the violation of such speed limits should be imposed to more effectively enforce such speed limits; and WHEREAS, the City Council finds that the passage of this Ordinance is in the best interest of the citizens of Sanger. 64 Item 10. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That the above findings are hereby found to be true and correct and are incorporated as if fully set forth herein. SECTION 2. That a construction work zone is hereby established in accordance with Section 472.022 of the Texas Transportation Code for all lanes of traffic on the north and south- bound lanes of the I-35 frontage roads by temporarily amending Section 12.505 Special Speed Zones to add the following: (25) I-35 Construction Zone, (A) South Bound Mile Point 478-0.797 through Mile Point 480-0.670 - 45 mph (B) South Bound Mile Point 478-0.670 through Mile Point 481-0.264 - 45 mph (C) North Bound Mile Point 478-0.797 through Mile Point 480-0.550 - 45 mph (D) North Bound Mile Point 478-0.550 through Mile Point 480-0.264 - 45 mph SECTION 3. That from the date of passage of this speed zone ordinance, a prima facie maximum speed limit of 45 miles per hour is hereby established. SECTION 4. Such speed limits will be effective for a period of three (3) years or until the construction work zone and speed limit signs erected by TXDOT are removed, whichever is sooner. Thereafter, the speed limit on I-35 frontage roads within the City corporate limits will revert to a speed limit of 55 and 50 miles per hour, as provided in ARTICLE 12.500 SPEED LIMITS and SECTION 12.505 SPECIAL SPEED ZONES. SECTION 5. That ARTICLE 12.500 SPEED LIMITS, SECTION 12.505 SPECIAL SPEED ZONES of the City of Sanger Code of Ordinances, as amended, shall be and remain in full force and effect save and except as amended by this Ordinance. SECTION 6. That if any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect, for any reason, the validity of the remaining portions of ARTICLE 12.500 SPEED LIMITS, SECTION 12.505 SPECIAL SPEED ZONES of the City of Sanger Code of Ordinances, and the remaining portions shall remain in full force and effect. Section 9. This Ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. SECTION 7. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in the Code of Ordinances, Section 1.109 General Penalty for Violations of Code. SECTION 8. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality 65 Item 10. shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 9. Any person, firm or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for Violations of Code. SECTION 10. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. PASSED AND APPROVED by the City Council of the City of Sanger, Texas, on this 19th day of May, 2025. APPROVED: ________________________________ ATTEST: Thomas E. Muir, Mayor ________________________________ APPROVED TO FORM: Kelly Edwards, City Secretary ________________________________ Hugh Coleman, City Attorney 66 Item 10. Please wait... If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document. You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download. For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. 67 Item 10. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the May 5, 2025, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the meeting on May 5, 2025. ATTACHMENTS: City Council minutes 68 Item 11. City Council Minutes 05-05-2025 Page 1 of 5 CITY COUNCIL MEETING MINUTES MAY 05, 2025, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Lt. Justin Lewis, and Police Chief Tyson Cheek. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney Council reconvened into open session at 6:00 p.m. 69 Item 11. City Council Minutes 05-05-2025 Page 2 of 5 RECONVENE INTO WORK SESSION Council reconvened into work session at 7:38 p.m. No action taken. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No additional discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7:38 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:42 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Director of Development Services Ramie Hammonds, and Police Chief Tyson Cheek. INVOCATION AND PLEDGE Mayor Muir gave the Invocation. The Pledge of Allegiance was led by Councilmember Gann. 70 Item 11. City Council Minutes 05-05-2025 Page 3 of 5 CITIZENS COMMENTS No one addressed the Council. CONSENT AGENDA 1. Consideration and possible action on the minutes from the April 11, 2025, meeting. 2. Consideration and possible action on the minutes from the April 21, 2025, meeting. 3. Consideration and possible action on the Resolution 2025-05, Relating to Texas House Bill 19 pending in the 89th regular session of the Texas State Legislature. 4. Consideration and possible action authorizing the filming of City Council meetings under the current agreement with Duran Photography. Mayor Muir requested to remove Items 1 and 4 for additional discussion. Motion to approve Items 2 and 3 made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Motion to approve Item 1 with the edits to add a comma and the word and to the sentence for Item 5 of the minutes made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. Discussion ensued regarding using the City’s current videographer in video meetings, the cost to record, videoing meetings for a specific timeframe, and gauging the public’s interest by the number of views. Motion to approve Item 4 filming meetings through September 2025 made by Councilmember Barrett, Seconded by Councilmember Gann. Ayes: Barrett, Bilyeu, Dillon, and Gann. Nays: Chick Motion passed 4-1-0. ACTION ITEMS 5. Consideration and possible action on a Preliminary Plat of Elada Addition, being approximately 306.356 acres of land described as 60 acres described as A1241A TIERWESTER, TR 4 and 246.36 acres described as A1241A TIERWESTER, within the 71 Item 11. City Council Minutes 05-05-2025 Page 4 of 5 City of Sanger, and generally located north of Belz Rd approximately 1035 feet of the intersection of I-35 and Belz Rd. Director Hammonds provided an overview of the item, stating that the property had not been zoned, that all comments had not been satisfied, and that staff recommends denial. Motion to deny as no zoning has been established and comments have not been satisfied made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Chick requested an update on the Housing Study. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. - City Attorney RECONVENE INTO REGULAR SESSION Council did not convene back into executive session. Motion to authorize the Mayor to negotiate and execute an engagement agreement with Gannaway & Clifton firm, if they are not available to engage with Brown & Hofmeister firm for professional legal services relating to the specific matters discussed in executive session; that the compensation and other terms be as negotiated by the Mayor; that the engagement remain in effect until the matter is fully resolved; and that all reporting conform to Resolution 2024-11 made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. 72 Item 11. City Council Minutes 05-05-2025 Page 5 of 5 INFORMATIONAL ITEMS 6. ATMOS Rider GCR - Rate Filing under Docket No. 10170 - April 24, 2025 7. Financial Statement March 31, 2025 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:07 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 73 Item 11. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Clayton Gray, Chief Financial Officer AGENDA ITEM: Consider an Interlocal Cooperation Agreement for Property Tax Assessment and Collection between Denton County and the City of Sanger. SUMMARY: The Interlocal Cooperation Agreement for Property Tax Assessment and Collection between Denton County and the City of Sanger allows Denton County to act as tax assessor and collector for the City. The City has had such an agreement in place with the County for many years, and the last change to the agreement was in 2021. The effective date of the agreement is October 1, 2025 for a one-year term, and automatically renews for subsequent one-year terms unless terminated by either party. The per-parcel fee is $1.41, which is the first increase since 2018. The attached letter from Denton County Tax Assessor – Collector Dawn M. Waye provides details regarding the increased fee. FISCAL INFORMATION: Budgeted: Yes (25-26 Budget) Amount: $7,000 GL Account: 180-19-5421 RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: Letter from the Denton County Tax Assessor-Collector Interlocal Cooperation Agreement for Property Tax Assessment and Collection 74 Item 12. Office of Dawn Waye Denton County Tax Assessor – Collector 1505 E. McKinney Street Denton, TX 75209 940-340-3506 May 2, 2025 Subject: Updated Contract and Parcel Fee Adjustments Dear I hope this message finds you well. Enclosed is the updated contract for services provided by the Denton County Tax Assessor-Collector’s Office. We value our partnership and appreciate the opportunity to continue serving your entity. Following our annual review, we revisited the cost basis and breakeven analysis and will be implementing a modest per-parcel fee of $1.41, effective October 1, 2025. This breakeven adjustment helps offset increased expenses related to staffing, technology, postage, and materials broken down below. The last adjustment to the parcel fee was implemented in 2018. In 2021, our printing- mailing partner notified us that uncontrollable costs had escalated by 51% since the original contract had been signed. Although the Commissioners Court authorized an 18% increase at that time, the parcel fee charged to taxing entities remained unchanged. By statute, parcel fees must achieve a zero net result, meaning the Tax Office is not allowed to profit from these charges but allowed to break even. However, over the past seven to eight years, we have consistently operated at a deficit, unable to recover the actual cost of providing services. Key cost increases since 2018 include: •Paper costs: Increased by 51% •Postage rates: Increased by 46%, with seven individual rate hikes during this period •Cost of living (based on the PCE Index): Increased by 22.88% from 2018 to 2025 •Cost of living (based on CPI) Increased 27.29% over the same period CITY OF SANGER 75 Item 12. Office of Dawn Waye Denton County Tax Assessor – Collector 1505 E. McKinney Street Denton, TX 75209 940-340-3506 Given these significant cost escalations, the current parcel fee is no longer sufficient to meet statutory requirements for cost recovery. For entities that do not meet the established parcel benchmark, a minimum annual fee of $200 will apply to cover the baseline costs of service. Entities that exceed the benchmark and generate fees above this threshold will not be subject to the minimum. Key updates include: • A new per-parcel fee of $1.41 • A $200 minimum annual fee for entities below the parcel benchmark Please review the attached contract and return the signed copy by July 1, 2025 to ensure timely continuation of services. We remain committed to sustainability, transparency, efficiency, and maintaining the high standard of service you expect. If you have questions or need further clarification, feel free to contact me directly. Thank you for your continued partnership. Sincerely, Dawn M. Waye Denton County Tax Assessor-Collector 940-949-3506 Direct 214-223-6090 Cell 76 Item 12. Page 1 of 15 Municipality ILA (2025) THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR PROPERTY TAX ASSESSMENT AND COLLECTION BETWEEN DENTON COUNTY, TEXAS AND CITY/TOWN OF , TEXAS INTERLOCAL COOPERATION AGREEMENT –TAX COLLECTION THIS AGREEMENT is made and entered into by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and , Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of Texas Government Code, Chapter 791 (the Interlocal Cooperation Act), and Section 6.24 of the Texas Tax Code; and; WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act. NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: City of Sanger City of Sanger 77 Item 12. Page 2 of 15 Municipality ILA (2025) Throughout this Agreement, the term "Property Tax Code" means Title 1 of the Texas Tax Code. Throughout this Agreement, the term "tax year" means the calendar year in which the applicable tax lien attaches to the taxable property. The term "collection year" refers to the period commencing on October 1st of the applicable tax year and continuing through the end of the applicable term (September 30th of the following year), in which collection and billing services are to be performed under this Agreement. I. The effective date of this Agreement shall be October 1, 2025. The initial term of this Agreement shall be for a period of one year beginning on the effective date and ending on, September 30, 2026. The initial term of the Agreement is for tax year 2025 property tax rate calculation, billing and collection services. Following the initial term, this Agreement shall automatically renew for subsequent one-year terms, unless written notice of termination is provided by COUNTY or MUNICIPALITY no later than one hundred-eighty (180) days prior to the expiration date of the then- current term of the Agreement. If said notice is provided, this Agreement shall terminate at the end of the then-current term. Each renewal term shall be for property tax rate calculation, billing and collection services for the applicable tax year (the first renewal term will be for tax year 2026, the second renewal terms for tax year 2027, etc.). II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to 78 Item 12. Page 3 of 15 Municipality ILA (2025) the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor/collector, shall serve as tax assessor/collector for MUNICIPALITY for ad valorem tax collection for the tax year. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all current and delinquent tax statements required by statute, supplemental changes for applicable property accounts, as well as prepare and mail any other mailing as deemed necessary and appropriate by COUNTY; provide daily, monthly and annual collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls, disburse tax monies to MUNICIPALITY daily (business day) based on prior day tax postings, approve and refund overpayment or erroneous payment of taxes for MUNICIPALITY pursuant to Property Tax Code Chapter 31 from available current tax collections of MUNICIPALITY; and to meet the requirements of Section 26.04 and Chapter 42, Subchapter C and develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. If daily disbursal is to be delayed, COUNTY will notify MUNICIPALITY in the secured web entity folder the reason for the delay. 79 Item 12. Page 4 of 15 Municipality ILA (2025) 3. COUNTY further agrees that it will make for MUNICIPALITY the property tax rate calculations required by Property Code Section 26.04 (currently identified in the Section by the terms "no new revenue tax rate" and "voter-approval tax rate"), and will do so in accordance with all requirements therein. All such rate calculations will be performed using only the Texas State Comptroller’s “Truth In Taxation” formulas, and at no additional cost to MUNICIPALITY. The information concerning the rate calculations described in this Article II.3 and publications will be provided to MUNICIPALITY in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Property Tax Code Chapter 26. MUNICIPALITY shall be responsible for all publications as required by Chapter 26. In the event MUNICIPALITY requires early calculation based on certified estimate values, COUNTY will perform the tax rate calculations described in this Article II.3. and provide the required publications to MUNICIPALITY in the same manner as performing the tax rate calculations pursuant to the annual appraisal district reports required to be Certified on July 25 of each tax year. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices as required by Chapter 26 of the Property Tax Code if MUNICIPALITY requests such no less than 7 days in advance of the intended publication date. MUNICIPALITY must approve all calculations and notices, in the format required by COUNTY and Property Tax Code Chapter 26. The accuracy and timeliness of all required notices are the responsibility of MUNICIPALITY. COUNTY will update tax transparency databases, as required in Property Tax Code Sections 26.17(b),(5A,B),(7),(12),(13) and 26.17(e)(2) with applicable Truth In Taxation 80 Item 12. Page 5 of 15 Municipality ILA (2025) worksheets and Notices. MUNICIPALITY is responsible for any other required information posted on a tax transparency database. This Agreement is subject to and the parties herein shall comply with all applicable provisions of the Property Tax Code and all other applicable Texas statutes. COUNTY will submit to MUNICIPALITY approval forms of the tax rate calculation and required notices. MUNICIPALITY must return executed approval forms to tax assessor/collector as required by law and this agreement. 5. Should MUNICIPALITY vote to increase its tax rate above the statutory voter approval limit (also known as the "rollback" or the "voter approval" rate), the required publication of notices shall be the responsibility of the MUNICIPALITY. Should MUNICIPALITY roll back the tax rate as a result of Tax Rate Election, the required publication of notices shall be the responsibility of MUNICIPALITY. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to MUNICIPALITY, and to promptly furnish written reports to keep MUNICIPALITY informed of all financial information affecting it. 7. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 8. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY’S possession during normal working hours with at least 72 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. 81 Item 12. Page 6 of 15 Municipality ILA (2025) 9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the tax assessor/collector’s lawful duties, will be made payable to MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely by MUNICIPALITY. 10. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent tax penalties will apply to all assessed taxes that are not paid by January 31st of the collection year. 11. COUNTY agrees that it will post to a secure website collection reports for MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30th of the collection year. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 12. MUNICIPALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MUNICIPALITY in the collection of delinquent taxes and related activities. 13. MUNICIPALITY will provide COUNTY with notice of any change in collection attorney at least 7 days before the effective date of the new collection attorney contract. 82 Item 12. Page 7 of 15 Municipality ILA (2025) III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designated substitute, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub-contractors and/or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. 83 Item 12. Page 8 of 15 Municipality ILA (2025) VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. In this Article VII, the term “Prior TY Parcel Count” means the total number of parcels listed on MUNICIPALITY’s preceding tax year Tax Roll on September 30th of the tax year. For the services rendered during the tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the County in performing tax collection services. The collection rate for each tax year, referred to in this Article VII as the “Per Parcel Rate,” is approved by County Commissioners’ Court, and all entities are assessed the same Per Parcel Rate, except that, if that Per Parcel Rate multiplied by the entity’s Prior TY Parcel Count equals less than $200, the entity will be assessed a flat fee of $200. Following approval of the Per Parcel Rate for each tax year, COUNTY will, at least sixty (60) days prior to the expiration date of the then-current term of this Agreement, provide MUNICIPALITY with written notice of that rate. 2. The current tax statements will be mailed by October 10th of the tax year or as soon thereafter as practical. The MUNICIPALITY must adopt its tax year tax rate on 84 Item 12. Page 9 of 15 Municipality ILA (2025) or before September 30th of the applicable tax year, if that rate does not exceed the voter- approval tax rate. MUNICIPALITY must adopt a tax rate that exceeds the voter-approval tax rate not later than the deadline set forth in Property Tax Code Section 26.05(a) and Election Code 3.005 and 41.001. In order to expedite mailing of tax statements, MUNICIPALITY shall adopt and then deliver its adopted tax rate to COUNTY no later than the applicable adoption deadline described herein. Failure by MUNICIPALITY to adopt and then deliver the adopted tax rate to COUNTY by said applicable adoption deadline may result in delay of processing and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to assume the costs for additional delayed tax statements, processing and mailing as determined by COUNTY. An additional notice will be sent during the month of March following the initial mailing provided that MUNICIPALITY has requested such a notice on or before February 28th of the collection year. 3. At least 30 days, but no more than 60 days prior to April 1st of the collection year and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.11 of the Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 4. At least 30 days, but no more than 60 days prior to July 1st of the collection year and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.07 of the Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 5. For accounts that become delinquent on or after June 1st of the collection year, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Property Tax Code to the owner of each parcel having delinquent taxes. 6. For accounts that become delinquent on February 1st of the tax year, 85 Item 12. Page 10 of 15 Municipality ILA (2025) COUNTY, in its sole discretion, may mail a reminder notice to the owner of each parcel having delinquent taxes not including February 33.11 notices. 7. In event of a tax rate change resulting from a rollback or tax approval election that takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $5,000.00. COUNTY, pursuant to Property Tax Code Section 26.07(f) or 26.075(j) will mail corrected statements to the owner of each property. The fee for this service will be the same Per Parcel Rate described in paragraphs 1, 9 and 10 of this Article VII. When a refund is required per Property Tax Code Section 26.07(g) or 26.075(k) COUNTY will charge a $1.00 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a successful rollback election, will be the responsibility of the COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees. 8. MUNICIPALITY understands and agrees that COUNTY will, no later than January 31st of the tax year, deduct from current collections of MUNICIPALITY the "Total Cost" of providing all services described in paragraphs 2-6 of this Article VII. This "Total Cost" includes any such services that have not yet been performed at the time of deduction. 9. During the initial term of this Agreement, the "Total Cost" of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: $1.41 (the “TY 2025 Per Parcel Rate”) multiplied by MUNICIPALITY's Prior TY Parcel Count, provided that, if the TY 2025 Per Parcel Rate of $1.41 multiplied by the Prior TY Parcel Count equals less than $200.00 (if the total number of parcels listed on MUNICIPALITY’s preceding tax year Tax Roll on September 30th of the tax year is 141 or less), then the “Total Cost” of 86 Item 12. Page 11 of 15 Municipality ILA (2025) providing all services described in paragraphs 2-6 shall be a flat amount of $200.00. 10. During the first and second renewal terms of this agreement, and provided that COUNTY has provided MUNICIPALITY with notice of the Per Parcel Rate as described in paragraph 1 of this Article VII, the “Total Cost” of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: The Per Parcel Rate approved by Commissioners Court for the applicable tax year (the TY 2026 Per Parcel Rate and the TY 2027 Per Parcel Collection Rate, respectively) multiplied by the MUNICIPALITY’s then Prior TY Parcel Count, provided that, if the applicable Per Parcel Rate multiplied by the applicable Prior TY Parcel Count equals less than $200.00, then the Total Cost of providing all services described in paragraphs 2-6 shall be a flat fee of $200. In the event COUNTY does not provide MUNICIPALITY with notice of the per parcel rate as described in paragraph 1 of this Article VII, the per parcel rate charged during the preceding term will apply. 11. In the event that a rollback or tax rate approval election as described in paragraph 7 of this Article VII takes place, COUNTY shall bill MUNICIPALITY for the applicable programming charge, check processing fees, refunds paid, and refund postage costs. MUNICIPALITY shall pay COUNTY all billed amounts within 30 days of its receipt of said bill. In the event costs for additional delayed tax statements, processing and mailing are incurred as described in paragraph 2 of this Article VII, COUNTY shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. 87 Item 12. Page 12 of 15 Municipality ILA (2025) VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY’s depositories, as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or ACH to MUNICIPALITY's depository accounts only, and segregated into the appropriate MO and IS accounts, as applicable, specified on the Direct Deposit Authorization executed between the MUNICIPALITY and COUNTY. Only in the event of failure of electronic transfer protocol will a check for deposits of tax, penalty and interest be sent by mail to MUNICIPALITY. 2. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30th of the collection year. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 3. In event that COUNTY experiences shortage in collections as a result of an outstanding tax debt of MUNICIPALITY, the MUNICIPALITY agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. Failure to remit payment of shortage restricts release of collected taxes until such time as payment is remitted. IX. In the event of termination, the terminating party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this 88 Item 12. Page 13 of 15 Municipality ILA (2025) Agreement during such period. X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 1 Courthouse Dr Ste 3100 Denton, Texas 76209 Telephone: 940-349-2820 MUNICIPALITY: City of Sanger 502 Elm Street Sanger TX 76266 89 Item 12. Page 14 of 15 Municipality ILA (2025) XII. MUNICIPALITY hereby designates to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY’s designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY and COUNTY. XIII. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in triplicate originals this, day of 20 . Clayton Gray 90 Item 12. Municipality ILA (2025) MUNICIPALITY City/Town: Streetaddress: City, state,zip: Email: Phone: BY: Name: Title: ATTEST: BY: Name Title COUNTY Denton County Texas 1 Courthouse Dr Ste 3100 Denton, Texas 76208 BY: Honorable Andy Eads County Judge ATTEST: BY: Juli Luke Denton County Clerk APPROVED FORM AND CONTENT: Dawn Waye Denton County Tax Assessor/Collector Page 15 of 15 APPROVED AS TO FORM: ______________________________ Hugh Coleman City Attorney City of Sanger City of Sanger 502 Elm Street Sanger TX 76266 cgray@sangertexas.org 940.458.7930 91 Item 12. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Ramie Hammonds, Development Services Director AGENDA ITEM: Consideration and possible action on a Final Plat of B & A Roberts Addition, being approximately 5.108 acres of land described as A0801A WM Mason, TR 24, within the City of Sanger’s ETJ, generally located along Lois Road and approximately 1526 feet west of N Stemmons Frwy. SUMMARY: The applicant proposes to divide this tract for a single-family residential house. The lot meets the size requirements of the county for single family use. The lot has frontage along Lois Road West. The site will be served by Co-Serv Electric and Bolivar Water. The Planning & Zoning Commission recommended approval on April 14, 2025. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends APPROVAL. ATTACHMENTS: Location Map Final Plat Application Letter of Intent 92 Item 13. Denton County Landmark Map Esri Community Maps Contributors, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS Legend Notes 0 450 900 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user. https://gis.dentoncounty.gov 3/4/2025 2:55:08 PM 31 Item 8. B & A ROBERTS 93 Item 13. 94 Item 13. City of Sanger 201 Bolivar / P.O Box 1729 Sanger, TX 76266 940-458-2059 (office) www.sangertexas.org Effective Date: 02/11/2020 201 Bolivar Street/PO Box 1729 * Sanger, TX 76266 940-458-2059(office) www.sangertexas.org SUBDIVISION APPLICATION Preliminary Plat Minor Plat Final Plat/Replat Amended Plat Vacating Plat Conveyance Plat Applicant Owner (if different from applicant) Name: Name: Company: Company: Address: Address City, State, Zip: City, State, Zip: Phone Phone: Fax: Fax: Email: Email: Submittal Checklist Pre-Application Conference (Date: / / ) One (1) Paper Copy of Plat (24”x36”, folded to 1/4 size) Letter of Intent Non-Refundable Application Fee (Check Payable to City of Sanger) Application Form (Signed by Owner) Applicable Plat Checklist (Completed) Additional Required Documents/Traffic & Drainage Studies etc. One (1) PDF Copy of all Documents Provided on a CD/DVD or Emailed to development@sangertexas.org Supporting Materials (List if provided): R Number(s): Owner’s Signature Date Applicant’s Signature Date Office Use: Reviewed by Director of Development Services / / Jamie Lee Wilson/Realtor Pedro Montoya Monterrosa Local Pro Realty X N/A 1916 Highland Park Circle Denton, TX 76205 3344 Lois Rd W Sanger, TX 76266 940-594-4635 817-987-7002 jamie@teamwilsonwins.com pamonterosa@gmail.com Application, Utility Will Serve Letters, New Plat Information R59760 02/10/2025 Docusign Envelope ID: 6335D0AB-3410-4A0C-9B41-D265C8FCAB09 2/10/2025 | 10:17 AM PST2/10/2025 | 9:52 AM PST 95 Item 13. Jamie Lee Wilson 1916 Highland Park Circle Denton, TX 76205 940-594-4635 February 12, 2025 City of Sanger Permits and Development Sanger, TX 76266 Subject: Letter of Intent for Purchase of 5.108 Acres from 3344 Lois Rd W, Sanger, TX 76266 Dear Committee, I am writing to formally express the intent for TBA Lois Rd W, Sanger, TX 76266, a 5.108-acre portion of the property located as part of 3344 Lois Rd W, Sanger, TX 76266 – currently a 20.59 acre parcel located in Sanger’s ETJ. The purpose of this acquisition is for personal residential use, specifically to construct a single-family home. I am attaching a copy of sales contract between the seller and the buyer. This purchase aligns with local zoning and land-use requirements, and the buyer is committed to adhering to all applicable building codes, permitting processes, and development regulations as set forth by the City of Sanger. Additionally, I am prepared to coordinate with any necessary city departments to ensure a smooth transition and compliance with municipal guidelines. Please let me know if any further documentation or approvals are required to facilitate this transaction. I appreciate your time and consideration and look forward to working with the City of Sanger on this matter. Sincerely, Jamie Lee Wilson jamie@teamwilsonwins.com 96 Item 13. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Ramie Hammonds, Development Services Director AGENDA ITEM: Consideration and possible action on a Final Plat of Blue Star Industrial Second Addition, being approximately 14.86 acres of land described as A0725A S.F. LYNCH, TR 14 and 14A(PT), within the City of Sanger, generally located along N Stemmons Frwy and approximately 774 feet north of the intersection of View Rd loop. SUMMARY: This plat is part of the larger Blue Star Development. The final plat will dedicate the easements needed to develop the site. The lot will be utilized for a proposed Light Industrial Development and will consist of an industrial shell warehouse of approximately 307,400 square feet. The site has frontage along N Stemmons Frwy. This will be the third warehouse in this development. The site will be served by Sanger Electric, Water, and Wastewater. The Planning & Zoning Commission recommended approval with the condition all comments were satisfied prior to City Council approval. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends DENIAL on the condition all comments have not been satisfied. ATTACHMENTS: Location Map Final Plat Application Letter of Intent Planning Comments Engineering Comments 97 Item 14. Denton County Landmark Map Esri Community Maps Contributors, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS Legend Notes 0 500 1000 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user. https://gis.dentoncounty.gov 4/9/2025 7:23:11 PM 5 Item 2. 98 Item 14. LOT 1 BLOCK 1 R-L CARRIERS ADDITION DOC. NO. 2018-284 P.R.D.C.T. IN T E R S T A T E H I G H W A Y 3 5 RI G H T - O F - W A Y W I D T H V A R I E S APPROXIMATE FLOOD LINE LOCATION AS SCALED PER FEMA MAP BENJAMIN F Y N C H S U R V E Y , ABSTRACT N O . 7 2 5 48 5 . 8 2 ' (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. LOT 2, BLOCK A, BLUE STAR INDUSTRIAL ADDITION DOC. NO. 2022-197 P.R.D.C.T. (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. 15.77 ACRES 687,014 SQ. FT. MINIMUM FINISHED FLOOR ELEVATION = 712.8' N 84°13'36" W 3 5 9 . 1 8 ' N 0 1 ° 4 9 ' 3 2 " W 2 0 0 . 0 7 ' LINE TABLE LINE BEARING DISTANCE L1 N 07°28'27" W 100.44' L 1 CURVE TABLE CURVE RADIUS ARC LENGTH DELTA ANGLE CHORD BEARING CHORD LENGTH C1 16140.00'42.91'0°09'08"N 03°56'37" E 42.91' C2 16160.00'503.83'1°47'11"N 05°08'19" E 503.80' C3 16615.00'221.40'0°45'49"N 04°40'04" E 221.40' C4 16632.13'413.68'1°25'30"N 03°34'31" E 413.67' C5 1465.00'431.22'16°51'54"N 77°32'08" E 429.66' C6 1465.00'287.30'11°14'11"N 89°50'05" W 286.84' C1 C2 C3 C4 C5 LOT 1 BLOCK A 37' F.L.A.D.U.E. C6 S 89°37'16" E 604.82' S 0 0 ° 2 2 ' 4 4 " W 1 0 9 7 . 7 8 ' POB 1/2"IRF 1/2"IRF 5/8"CIRF "TXDOT SURVEY MARKER" 5/8"CIRF "TXDOT SURVEY MARKER" 5/8"CIRF "TXDOT SURVEY MARKER" 1/2"CIRF "TXDOT" 1/2"CIRF "TXDOT" 1/2"CIRF "TXDOT" 1/2"CIRF "TXDOT" CIRS CIRS CIRS PARCEL N1708 CALLED 1.6*70 ACRES STATE O< TEXAS DOC. NO. 2022-1709*1 O.R.D.C.T. PA R C E L N 1 6 9 CA L L E D 1 . 2 1 0 5 A C R E S ST A T E O < T E X A S DO C N O . 2 0 2 2 - 1 7 1 2 ) 1 O. R . D . C . T . SITE N 1" = 100' 0 10050 PRELIMINARY this document shall not be recorded for any purpose and shall not be used or viewed or relied upon as a final survey document Drafter Project Date BE/DJJ 03/06/2025 2106.072-10 VICINITY MAP (NOT TO SCALE) EAGLE SURVEYING, LLC 222 S. Elm Street, Suite: 200 Denton, TX 76201 (940) 222-3009 TX Firm #10194177 PAGE 1 OF 2 FINAL PLAT BLUE STAR INDUSTRIAL SECOND ADDITION LOT 1, BLOCK A 14.86 ACRES BENJAMIN F. LYNCH SURVEY, ABSTRACT No. 725 CITY OF SANGER, DENTON COUNTY, TEXAS SURVEYOR Eagle Surveying, LLC 222 S. Elm Street, Suite: 200 Denton, TX 76201 (940) 222-3009 OWNER/DEVELOPER Crossmar Texas Industrial 1 LLC 1500 East Central Avenue, Suite 110 Bentonville, AR 72712 ENGINEER Halff Associates 1201 N. Bowser Road Richardson, TX 75081 1.The purpose of this plat is to create one lot of record and dedicate easements. 2.This property is located in Non-Shaded Zone "X" as scaled from the F.E.M.A. Flood Insurance Rate Map dated April 18, 2011 and is located in Community Number 480786 as shown on Map Number 48121C0070G. The location of the Flood Zone is approximate, no vertical datum was collected at the time of the survey. For the exact Flood Zone designation, please contact 1-(877) FEMA MAP. 3.The grid coordinates shown on this plat are based on GPS observations utilizing the AllTerra RTK Network. North American Datum of 1983 (Adjustment Realization 2011). 4.Selling a portion of this addition by metes and bounds is a violation of City Ordinance and State Law, and is subject to fines and/or withholding of utilities and building permits. 5.All interior property corners are marked with a 1/2-inch iron rod with a green plastic cap stamped "EAGLE SURVEYING" unless noted otherwise. 6.The bearings shown on this plat are based on GPS observations utilizing the AllTerra RTK Network. North American Datum of 1983 (Adjustment Realization 2011). 7.The elevations shown on this plat are based on GPS observations utilizing the AllTerra RTK Network. North American Vertical Datum of 1988, (Geoid 12A). 8.Building setbacks will be 20' from all lot lines. 9.Water and Sanitary Sewer are provided by the City of Sanger, PO Box 1729, Sanger, TX 76266, 940-458-2571. 10.Electric Service is provided by Sanger Electric Utilities, 202 Railroad Ave., Sanger, TX 76266, 940-458-2064; and Coserv Electric, 7701 S Stemmons Freeway, Corinth, TX 76210, 940-321-7800. 11.Telephone service is provided by Century Link, 902-B W Central Texas Expwy, Ste 201, Killeen, TX 76541, 866-916-9805. 12.All lots comply with the minimum size requirements of the zoning district. 13.This property may be subject to charges related to impact fees and the applicant should contact the City regarding any applicable fees due. 14.All common areas, drainage easements, and detention facilities, if any, will be owned and maintained by the HOA/POA. Any common area with in the City's right-of-way will require a facilities agreement to be reviewed and approved by the City. 15.This plat does not alter or remove existing deed restrictions, if any, on this property. 16.Minimum finished floor elevations are at least 2 feet above the 100 year floodplain, if any. 17.This property is zoned Industrial-1 (I-1). 18.Easements details are shown on page 2. GENERAL NOTES OWNER'S CERTIFICATE & DEDICATION STATE OF TEXAS § COUNTY OF DENTON § WHEREAS, CROSSMAR TEXAS INDUSTRIAL 1 LLC is the owner of a 14.86 acre tract of land out of the Benjamin Fynch Survey, Abstract Number 725, situated in the City of Sanger, Denton County, Texas, and being a portion of a called 67.22 acre tract of land conveyed to Crossmar Texas Industrial 1 LLC by deed of record in Document Number 2022-85902 of the Official Records of Denton County, Texas, and being more particularly described by metes and bounds as follows: BEGINNING, at a 5/8 inch iron rod with pink plastic cap stamped “TXDOT SURVEY MARKER” found in the East right-of-way line of Interstate Highway 35 (right-of-way width varies), being in the North line of Lot 1, Block 1, of R-L Carriers Addition, a subdivision of record in Document Number 2018-284 of the Plat Records of Denton County, Texas, and being the Southwest corner of said 67.22 acre tract; THENCE, leaving the North line of said Lot 1, along the East right-of-way line of Interstate Highway 35, being the common West line of said 67.22 acre tract, the following five (5)courses and distances: 1.Along a non-tangent curve to the right, having a radius of 16,140.00 feet, a chord bearing of N03°56'37"E, a chord length of 42.91 feet, a delta angle of 00°09'08", an arc length of 42.91 feet to a 5/8 inch iron rod with pink plastic cap stamped “TXDOT SURVEY MARKER” found at the end of said curve; 2.N07°28'27"W, a distance of 100.44 feet to a 5/8 inch iron rod with pink plastic cap stamped “TXDOT SURVEY MARKER” found at the beginning of a non-tangent curve to the right; 3.Along said non-tangent curve to the right, having a radius of 16,160.00 feet, a chord bearing of N05°08'19"E, a chord length of 503.80 feet, a delta angle of 01°47'11", an arc length of 503.83 feet to a 1/2 inch iron rod with pink plastic cap stamped “TXDOT” found at the end of said curve; 4.N01°49'32"W, a distance of 200.07 feet to a 1/2 inch iron rod with pink plastic cap stamped “TXDOT” found at the beginning of a non-tangent curve to the left; 5.Along said non-tangent curve to the left, having a radius of 16,615.00 feet, a chord bearing of N04°40'04"E, a chord length of 221.40 feet, a delta angle of 00°45'49", an arc length of 221.40 feet to a 1/2 inch iron rod with green plastic cap stamped "EAGLE SURVEYING" set at the Southwest corner of Lot 2, Block A, of Blue Star Industrial Addition, a subdivision of record in Document Number 2022-197 of said Plat Records; THENCE, S89°37'16"E, leaving the East right-of-way line of Interstate Highway 35, along the South line of said Lot 2, a distance of 568.63 feet to a 1/2 inch iron rod with green plastic cap stamped "EAGLE SURVEYING" set; THENCE, S00°22'44"W, leaving the South line of said Lot 2, over and across said 67.22 acre tract, a distance of 1,101.03 feet to a 1/2 inch iron rod with green plastic cap stamped "EAGLE SURVEYING" set in the North line of said Lot 2, being the common South line of said 67.22 acre tract, from which a 1/2 inch iron rod found bears, along a chord, N77°32'08"E, a distance of 429.66 feet; THENCE, along the North line of said Lot 2 and the common South line of said 67.22 acre tract, the following two (2) courses and distances: 1.Along a non-tangent curve to the right, having a radius of 1,465.00 feet, a chord bearing of N89°07'27"W, a chord length of 250.66 feet, a delta angle of 09°48'55", an arc length of 250.97 feet to a 1/2 inch iron rod found at the end of said curve; 2.N84°13'36"W, a distance of 359.18 feet to the POINT OF BEGINNING, and containing an area of 14.86 acres (647,224 square feet) of land, more or less. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS: THAT, CROSSMAR TEXAS INDUSTRIAL 1 LLC does hereby adopt this plat, designating herein described property as LOT 1, BLOCK A, BLUE STAR INDUSTRIAL SECOND ADDITION, an addition to the City of Sanger, Denton County, Texas, and does hereby dedicate to public use forever all streets, alleys, parks, watercourses, drains, easements and public places thereon shown for the purpose and consideration therein expressed. No buildings, fences, trees, shrubs or other improvements or growths shall be constructed or placed upon, over or across the drainage and utility easements as shown. Said drainage and utility easements being hereby reserved for the mutual use and accommodation of all public utilities desiring to use same. All and any public utility shall have the right to remove and keep removed all or parts of any buildings, fences, trees, shrubs or other improvements or growths which may in any way endanger or interfere with the construction, maintenance, or efficiency of its respective system on the drainage and utility easement and all public utilities shall at all times have the full right of ingress and egress to or from and upon the said drainage and utility easements for the purpose of constructing, reconstructing, inspecting, patrolling, maintaining and adding to or removing all or parts of its respective systems without the necessity at any time of procuring the permission of anyone. OWNER: CROSSMAR TEXAS INDUSTRIAL 1 LLC BY: ____________________________________________________ Date STATE OF TEXAS § COUNTY OF ____________§ BEFORE ME, the undersigned authority, on this day personally appeared ___________________________, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and considerations therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE this _______ day of _______________________, 2025. _______________________________________ Notary Public in and for the State of Texas CERTIFICATE OF SURVEYOR STATE OF TEXAS § COUNTY OF DENTON § I, MATTHEW RAABE, Registered Professional Land Surveyor, do hereby certify that this plat was prepared from an actual survey made on the ground and that the monuments shown hereon were found or placed with 1/2-inch iron rods with green plastic caps stamped "EAGLE SURVEYING" under my direction and supervision in accordance with the current provisions of the Texas Administrative Code and the Ordinances of the City of Sanger, Denton County, Texas. ________________________________ Matthew Raabe, R.P.L.S. # 6402 __________________________ Date STATE OF TEXAS § COUNTY OF DENTON § BEFORE ME, the undersigned authority, on this day personally appeared MATTHEW RAABE, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and considerations therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE this ________ day of _________________________, 2025. ___________________________________________ Notary Public in and for the State of Texas APPROVED AND ACCEPTED CITY OF SANGER DENTON COUNTY, TEXAS __________________________________ _____________ Chairman, Planning & Zoning Commission Date Mayor, City of Sanger, Texas __________________________________ _____________ Thomas Muir Date Mayor, City of Sanger, Texas ATTEST: ___________________________________ _____________ Kelly Edwards, City Secretary Date City of Sanger, Tx D.R.D.C.T.Deed Records, Denton County, Texas O.R.D.C.T.Official Records, Denton County, Texas CIRS Capped Iron Rod Set CIRF Capped Iron Rod Found IRF Iron Rod Found POB Point of Beginning LEGEND W.E.Water Easement D.E.Drainage Easement F.A.D.U.E.Fire Lane, Access, Drainage and Utility Easement S.S.E.Sanitary Sewer Easement 6 Item 2. 99 Item 14. IN T E R S T A T E H I G H W A Y 3 5 RI G H T - O F - W A Y W I D T H V A R I E S BENJAMIN F Y N C H S U R V E Y , ABSTRACT N O . 7 2 5 PARCEL N170B CALLED 1.6470 ACRES STATE OF TEXAS DOC. NO. 2022-170941 O.R.D.C.T. LOT 2, BLOCK A, BLUE STAR INDUSTRIAL ADDITION DOC. NO. 2022-197 P.R.D.C.T. (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. 15.77 ACRES 687,014 SQ. FT. MINIMUM FINISHED FLOOR ELEVATION = 712.8' N 0 1 ° 4 9 ' 3 2 " W 2 0 0 . 0 7 ' C3 LOT 1 BLOCK A S 89°37'16" E 604.82' S 0 0 ° 2 2 ' 4 4 " W 1 0 9 7 . 7 8 ' 1/2"CIRF "TXDOT" 1/2"CIRF "TXDOT" 1/2"CIRF "TXDOT" CIRS CIRS (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. 10' D.E. VARIABLE WIDTH D.E. VARIABLE WIDTH D.E. 41' ACCESS EASEMENT 10' W.E. 20' W.E. 5' W.E. 4.5' W.E. 10' W.E. 10' W.E. 10' W.E. 10' D.E. 40 ' F . L . A . U . D . E . 26 ' F . L . A . U . D . E . VARIABLE WIDTH F.L.A.U.D.E. 40' F.L.A.U.D.E. 10' D.E. 20 ' B U I L D I N G L I N E PARCEL N169 CALLED 1.2105 ACRES STATE OF TEXAS DOC NO. 2022-171231 O.R.D.C.T. 5.5' W.E. BY SEPARATE INSTRUMENT LOT 1 BLOCK 1 R-L CARRIERS ADDITION DOC. NO. 2018-284 P.R.D.C.T. PARCEL N169 CALLED 1.2105 ACRES STATE OF TEXAS DOC NO. 2022-171231 O.R.D.C.T. 48 5 . 8 2 ' (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. N 84°13'36" W 3 5 9 . 1 8 ' L 1 C1 C2 C6 S 0 0 ° 2 2 ' 4 4 " W 1 0 9 7 . 7 8 ' IN T E R S T A T E H I G H W A Y 3 5 RI G H T - O F - W A Y W I D T H V A R I E S POB 1/2"IRF 5/8"CIRF "TXDOT SURVEY MARKER" 5/8"CIRF "TXDOT SURVEY MARKER" 5/8"CIRF "TXDOT SURVEY MARKER" CIRS 10' S.S.E. 10' W.E. 10' W.E. 10' W.E. 10' W.E. 10' W.E. 10' D.E. 10' D.E. 10' D.E. 37' F.L.A.U.D.E. 40 ' F . L . A . U . D . E . 26 ' F . L . A . U . D . E . 10' D.E. 10' W.E. 10' S.S.E. 10' S.S.E. 20' BUILDING LINE (PORTION) CALLED 67.22 ACRES CROSSMAR TEXAS INDUSTRIAL 1 LLC DOC. NO. 2022-85902 O.R.D.C.T. 15.77 ACRES 687,014 SQ. FT. MINIMUM FINISHED FLOOR ELEVATION = 712.8' LOT 1 BLOCK A BENJAMIN F Y N C H S U R V E Y , ABSTRACT N O . 7 2 5 10' D.E. BY SEPARATE INSTRUMENT 37' F.L.A.U.D.E. BY SEPARATE INSTRUMENT N 1" = 50' 0 5025 Drafter Project Date BE/DJJ 03/06/2023 2106.072-10 EAGLE SURVEYING, LLC 222 S. Elm Street, Suite: 200 Denton, TX 76201 (940) 222-3009 TX Firm #10194177 PAGE 2 OF 2 FINAL PLAT BLUE STAR INDUSTRIAL SECOND ADDITION LOT 1, BLOCK A 14.86 ACRES BENJAMIN F. LYNCH SURVEY, ABSTRACT No. 725 CITY OF SANGER, DENTON COUNTY, TEXAS D.R.D.C.T.Deed Records, Denton County, Texas O.R.D.C.T.Official Records, Denton County, Texas CIRS Capped Iron Rod Set CIRF Capped Iron Rod Found IRF Iron Rod Found POB Point of Beginning LEGEND SURVEYOR Eagle Surveying, LLC 222 S. Elm Street, Suite: 200 Denton, TX 76201 (940) 222-3009 OWNER/DEVELOPER Crossmar Texas Industrial 1 LLC 1500 East Central Avenue, Suite 110 Bentonville, AR 72712 ENGINEER Halff Associates 1201 N. Bowser Road Richardson, TX 75081 W.E.Water Easement D.E.Drainage Easement F.A.D.U.E.Fire Lane, Access, Drainage and Utility Easement S.S.E.Sanitary Sewer Easement MATCH LINE MATCH LINE 7 Item 2. 100 Item 14. 101 Item 14. March 10, 2025 City of Sanger, Texas Development Services 201 Bolivar Street P.O. Box 1729 Sanger, TX 76266 Re: Letter of Intent for Final Plat Review To Whom It May Concern, We are submitting this Letter of Intent on behalf of the developer and owner of the subject property, for Final Plat Review. This subject property is defined as 14.86 acres of unplatted property in the Bejamin Fynch Survey, Abstract No. 725 in the City of Sanger, Denton County, Texas. The location of the property is just Northeast of the intersection of View Rd and I-35 in Sanger, Texas. This purpose of this Final Plat is to create one lot of record and dedicate easements for a proposed Light Industrial development, consisting of an industrial shell warehouse building approximately 307,400 sf and its corresponding public improvements and services. Thank you for your consideration of this submittal. Sincerely, HALFF Kaylie Flynn, P.E. Land Development Team Leader Halff Associates, Inc. 214-937-3923 102 Item 14. 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org DATE: 4/7/25 1st REVIEW COMMENTS – Final Plat – Blue Star Industrial Second Addition The request is for a Final Plat of Blue Star Industrial Second Addition, being approximately 14.86 acres in the A0725A S.F. LYNCH, TR 14, prepared by Eagle Surveying, LLC, submitted on 3/19/25. Below are the comments that should be addressed before City Council approval. Resubmit the revised plat along with a response letter addressing all comments. Planning Provide the following; 1. Describe and locate all permanent survey monument, pins, and control points and tie and reference the survey corners at two points to the Texas State Plane Coordinate System North Central Zone 1983-1999 datum. The Point of Beginning (POB) shall be clearly marked including State Plane Coordinates, NAD 83. 2. Exact layout including; 1) Street and/or alley names. 2) (Provided) 3) All existing and proposed easements for right-of-way, public services, utilities or any other easements and any limitations of the easements. 4) Show centerline of existing streets. Dimensions from centerline to edges of existing and proposed right-of-way on both sides of the centerline. 5) (Provided) 3. The accurate location, material, and approximate size of all monuments. 4. A signed and notarized copy of private restriction (if any), that are filed for record in the office of the County Clerk shall be provided with the Final Plat. 5. Add -Title Block with the following information: 1) Provided 2) Provided 3) Provided 4) Provided 5) Provided 6) Right-of-Way acreage, if dedicated 7) Provided 103 Item 14. 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org 6. The name, address and phone number of all utilities providing service to the development is required. A signature from each provider or a will-serve letter, signifying their ability to provide service to the subdivision is required. 7. Remove Mayor from Planning & Zoning Signature Informational Comments 1. The property is within the City of Sanger. 2. The Final Plat will be scheduled for Planning and Zoning (P&Z) Commission meeting on Monday, April 14, 2025, and the City Council meeting on Monday, May 5, 2025. 104 Item 14. April 7, 2025 AVO 37449.004 Ms. Ramie Hammonds Development Services Director/Building Official City of Sanger 201 Bolivar Street P.O. Box 1729 Sanger, Texas 76266 Re: Blue Star Industrial 2nd Edition Final Plat - Review #1 Dear Ms. Hammonds, Halff was requested by the City of Sanger to review the Final Plat for the Blue Star Industrial 2nd Edition development. The submittal was prepared by Eagle Surveying. and was received March 25, 2025. We have completed our review and offer the following comments: Please address comments on attached markups and provide annotated responses on markups. Please note, not all comments are written on letter since some comments are easier to show and explain on the markups. Please annotate markup with responses. Final Plat Comments 1. The general notes state “Building setbacks will be 20’ from all lot lines”; however, setback lines are missing from the north and east lot lines. Explain the missing setback lines and change the general note or add the missing lines accordingly. 2. Confirm the label “F.L.A.U.D.E.” and the Legend’s “F.A.D.U.E.” reference the same easement. If they are the same, consider changing one to match each other. 3. Please explain or delete the two leaders in the lot’s northeast corner on Sheet 2 of 2. 4. Confirm that the fire lane access interior and exterior radii meet the minimum requirements of 30’ and 50’ respectively. 5. Where is Curve C4 located? 6. Confirm if directions and distances are supposed to match. 7. Confirm if curve data is supposed to match. If you have any questions or need additional information, please do not hesitate to call me at (817) 764-7468. 105 Item 14. Sincerely, Keith Freeman, PE HALFF Firm No. 0312 Attachments: Final Plat markups 106 Item 14. 107 Item 14. 108 Item 14. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Ramie Hammonds, Development Services Director AGENDA ITEM: Consideration and possible action on a Preliminary Plat of Sanger Daycare Addition, being approximately 5.070 acres of land described as MARY H SHIRLEY BLK 14(S PT), 15, and A1241A TIERWESTER, TR 276, generally located on the east side of 2nd Street approximately 142 feet north of Jackilu Street. SUMMARY: The developer is proposing to subdivide two unplatted lots into five developable lots. The development consists of approximately 5.070 acres. The lots range in size from 0.138 to 2.479 acres A proposed daycare will be constructed on Lot 2. The Planning & Zoning Commission recommended approval with the condition all comments were satisfied prior to City Council approval. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends DENIAL on the condition all comments have not been satisfied. ATTACHMENTS: Location Map Preliminary Plat Application Letter of Intent Planning Comments Engineering Comments 109 Item 15. Denton County Landmark Map Esri Community Maps Contributors, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS Legend Notes 0 200 400 ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. Denton County does not guarantee the correctness or accuracy of any features on this product and assumes no responsibility in connection therewith. This product may be revised at any time without notification to any user. https://gis.dentoncounty.gov 4/9/2025 4:53:27 PM 23 Item 3. 110 Item 15. CL CL CL CL H E N R Y T I E R W E S T E R S U R V E Y , A B S T R A C T # 1 2 4 1 D E N T O N C O U N T Y , T E X A S SEC ON D ST R EET CONCRETE 6 0' R.O.W. PE R PLAT B U R L IN GT O N N OR T H E R N , S A N T A FE RA ILR OAD 1 00 ' R.O.W. CABINET A, SLIDE 142 LOT 1 WILLIAM HERNANDEZ DOC. NO. 2020-48306 R.P.R.D.C.T. LOT 6 BRAULIO ENRIQUE NAMBO VELAZQUEZ DOC. NO. 2016-32139 R.P.R.D.C.T. 3.390 ACRES SECOND TRACT STEVE HOLLINGSWORTH AND BARBARA H. MARTIN, CO-TRUSTEES DOC. NO. 2007-105088 R.P.R.D.C.T. S 0 3 ° 2 0 ' 1 5 " E 381.03' N 88°52'34" W 576.15' N 0 2 ° 4 8 ' 5 3 " W 38 9. 9 1 ' S 88°02'41" E 100.00' S 87°56'56" E 473.37'CM 1/2" FIR CM 1/2" FIR/CAP SIR/CAP "KAZ" SIR/CAP "KAZ" 1/2" FIR L1 N:7,178,468.18 E:2,374,892.46 NAD 83 A CALLED FIRST TRACT DESCRIBED IN A DEED TO STEVE HOLLINGSWORTH AND BARBARA H. MARTIN, CO-TRUSTEES DOC. NO. 2007-105088 R.P.R.D.C.T. C1 100.00' 202.12' 271.25' 1 73. 00' 20 8 . 0 3' N 01°04'03" W 135.67' S 0 2 ° 4 8 ' 5 3 " E 144. 24' 6 0 . 2 1' 8 4 . 0 3' 1 6 8 . 4 5' 1 0 1 . 2 0' 6 0 . 0 6' 6 0 . 2 1' 100.00' L2 L 3 L4 C2 C3 43.0' 4 4.1' N:7,178,848.70 E:2,374,870.35 NAD83 LOT 1 BLOCK A 2.479 ACRES LOT 2 BLOCK A 1.649 ACRES LOT 3 BLOCK A 0.655 ACRESLOT 4 BLOCK A 0.149 ACRES LOT 5 BLOCK A 0.138 ACRES 8 ' B.L. P ER PLAT 10' LAN DSCAPE BUFFER 20' B.L. PER PLAT 20' B.L. PER PLAT 8' B.L. PER PLAT 2 5' B.L. 8' B.L. 10' B.L. PER PLAT 10' B . L . PE R PLAT25' B . L. 8' B.L. PER PLAT 2 0' B .L . PER PLAT 20' B.L. PER PLAT 10' B.L. PER PLAT 2 0' B . L . PE R P LA T 2 0' B . L . P E R PLA T 2 5' B. L. 20' B.L. & DRAI NAGE EASEMENT PER PLAT SIR/CAP "KAZ" POB 10' L AN DS CA PE BUFFER 20' B .L. 10' L A N D S C A P E BU F F E R 10' LANDSCAPE BUFFER 8' B.L. PER PLAT 2 5' B . L. 2 4 ' F I R E L A N E , A C C E S S & W A T E R E A S EME N T 24' FIRE LANE, ACCESS & WATER EASEMENT 24'24' 10' LANDSCAPE BUFFER 20' B.L. PER PLAT 15' SAN ITAR Y SEWER EASEMENT 15' SANITARY SEWER EASEMENT L 5 L 6 L7 L8 L9 L 1 0 L 1 1L12 L13 L 1 4 L 15 L 1 6 L17 L18 N 8 7 °1 1 '0 7 " E 557.53' N 0 3 ° 20' 15" W 134.28' L19 L 2 0 L21 L22 L23 L24 L2 5L2 6 C4 C5 C 6 C7 C 8 C9 C10 C 11 C12 3 0' DRAINAG E EASEM ENT 2 5. 0' 5. 0' 98.15' 1.00' N 87 °1 1 '0 7 " E 572.90' 24 ' D A V I D P EC ANPLUM 9 TH 8 TH 7 T H 6 T H 4 T H 3 R D 2 ND B O L I V AR C H E R R Y L O C U S T WILLOWWOODWOOD MARSHALLCHURCHCHURCH AUSTINW AUSTIN HOUSTON JACKILU WAYNE E L M WALNUT DENTON OAK CA R OLYN ALLEN KATHRAN HILLCREST MANOR D I A N E ACKER 5TH 1 ST HOLT BERRY BERRY ELM COLONIAL IN 13TH 12TH 11TH 10TH B35 B35 SANGER Sanger C emetery R EC T O R S I TE S EW N 35 VICINITY MAP NOT TO SCALE DATE: R.P.L.S. KENNETH A. ZOLLINGER 4321 I-35 SUITE 575 JOB NUMBER: DRAWN BY: GAINESVILLE, TX 76205 (940)382-3446 230464-02 TEP 1-14-2025 TX FIRM REGISTRATION # 10002100 VICINITY MAP NOT TO SCALE SURVEYOR: KAZ SURVEYING, INC. 4321 I-35 SUITE 575 DENTON, TEXAS 76205 PHONE: 940-382-3446 TBPLS FIRM# 10002100 FINAL PLAT LOTS 1-5, BLOCK A SANGER DAYCARE ADDITION BEING 5.070 ACRES IN THE HENRY TIERWESTER SURVEY, ABSTRACT NUMBER 1241, IN THE CITY OF SANGER, DENTON COUNTY, TEXAS S EW N OWNERS CERTIFICATION: WHEREAS SPRINGER FAMILY RENTALS LTD. IS THE OWNER OF ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT NUMBER 1241 DENTON COUNTY, TEXAS AND BEING ALL OF A CALLED 5.062 ACRE TRACT OF LAND DESCRIBED IN DEED TO SPRINGER FAMILY RENTALS, LTD RECORDED IN DOCUMENT NUMBER 2015-68194, REAL PROPERTY RECORDS, DENTON COUNTY, TEXAS AND BEING MORE FULLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT A 1/2 INCH CAPPED IRON ROD FOUND MAINTAINING THE SOUTHEAST CORNER OF SAID 5.062 ACRE TRACT, THE NORTHEAST CORNER OF V.H. WARD JR. SUBDIVISION, BLOCK 2, AN ADDITION IN THE CITY OF SANGER, TEXAS AS SHOWN BY PLAT OF RECORD IN CABINET A, SLIDE 142, PLAT RECORDS, DENTON COUNTY, TEXAS, AND IN THE WEST LINE OF BURLINGTON NORTHERN, SANTA FE RAILROAD; THENCE NORTH 88 DEGREES 52 MINUTES 34 SECONDS WEST, ALONG THE SOUTH LINE OF SAID 5.062 ACRE TRACT, AND THE NORTH LINE OF SAID BLOCK 2, A DISTANCE OF 576.15 FEET TO A CAPPED IRON ROD SET STAMPED “KAZ” FOR THE SOUTHWEST CORNER OF SAID 5.062 ACRE TRACT, IN THE EAST RIGHT OF WAY LINE OF SECOND STREET, FROM WHICH A 1/2 INCH IRON ROD FOUND FOR THE NORTHWEST CORNER OF LOT 1, BLOCK 2, OF SAID V.H. WARD JR. SUBDIVISION, BEARS NORTH 88 DEGREES 52 MINUTES 34 SECONDS WEST, A DISTANCE OF 17.40 FEET; THENCE NORTH 02 DEGREES 48 MINUTES 53 SECONDS WEST, ALONG THE WEST LINE OF SAID 5.062 ACRE TRACT AND SAID EAST RIGHT-OF-WAY LINE, DISTANCE OF 389.91 FEET TO A CAPPED IRON ROD SET STAMPED “KAZ” FOR THE NORTHWEST CORNER OF SAID 5.062 ACRE TRACT AND THE SOUTHWEST CORNER OF A "FIRST TRACT" OF LAND CONVEYED TO STEVE HOLLINGSWORTH AND BARARA H. MARTIN, CO TRUSTEES IN DOCUMENT NUMBER 1007-105088 OF SAID REAL PROPERTY RECORDS; THENCE SOUTH 88 DEGREES 02 MINUTES 41 SECONDS EAST, ALONG THE NORTH LINE OF SAID 5.062 ACRE TRACT AND THE SOUTH LINE OF SAID "FIRST TRACT", A DISTANCE OF 100.00 FEET TO A 1/2 INCH CAPPED IRON ROD SET STAMPED “KAZ” FOR THE SOUTHEAST CORNER OF SAID "FIRST TRACT" AND THE SOUTHWEST CORNER OF A 3.390 ACRE "SECOND TRACT" OF LAND CONVEYED TO STEVE HOLLINGSWORTH AND BARARA H. MARTIN, CO TRUSTEES IN DOCUMENT NUMBER 1007-105088 OF SAID REAL PROPERTY RECORDS; THENCE SOUTH 87 DEGREES 56 MINUTES 56 SECONDS EAST, ALONG THE NORTH LINE OF SAID 5.062 ACRE TRACT AND THE SOUTH LINE OF SAID 3.390 ACRE "SECOND TRACT", A DISTANCE OF 473.37 FEET TO A 1/2 INCH IRON ROD FOUND MAINTAINING THE NORTHEAST CORNER OF SAID 5.062 ACRE TRACT, THE SOUTHEAST CORNER OF SAID 3.390 ACRE "SECOND TRACT", AND IN THE WEST LINE OF SAID BURLINGTON NORTHERN, SANTA FE RAILROAD; THENCE SOUTH 03 DEGREES 20 MINUTES 15 SECONDS EAST, ALONG THE EAST LINE OF SAID 5.062 ACRE TRACT AND THE WEST LINE OF SAID BURLINGTON NORTHERN, SANTA FE RAILROAD, A DISTANCE OF 381.03 FEET TO THE POINT OF BEGINNING AND CONTAINING 5.070 ACRES OF LAND, MORE OR LESS. OWNER'S DEDICATION NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS: That, SPRINGER FAMILY RENTALS, LTD., through it duly sworn representative, does hereby adopt this Final Plat, designating the hereinabove described property as SANGER DAYCARE ADDITION, an addition to the City of Sanger, Texas, and do hereby dedicate to public use forever by fee simply title, free and clear of all liens and encumbrances, all streets, thoroughfares, alleys, fire lanes, dive aisles, parks, and watercourses, and to the public use forever easements for sidewalks, storm drainage facilities, utilities and any other property necessary to serve the plat and to implement the requirements of the subdivision regulations and other City codes and do hereby bind ourselves, our heirs, successors and assigns to warrant and to forever defend the title on the land so dedicated. Further, the undersigned covenants and agrees that he/she shall maintain all easements and facilities in a state of good repair and functional condition at all items in accordance with City codes and regulations. No buildings, fences, trees, shrubs, or other improvements or growths shall be constructed or placed upon, over or across the easements as shown, except that landscape improvements may be installed, if approved by the City of Sanger. The City of Sanger and public utility entities shall have the right to a access and maintain all respective easements without the necessity at any time of procuring permission from anyone. ____________________________________________________ JEFF SPRINGER DATE REPRESENTATIVE SPRINGER FAMILY RENTALS, LTD. STATE OF TEXAS COUNTY OF DENTON BEFORE ME, THE UNDERSIGNED AUTHORITY, ON THIS DAY PERSONALLY APPEARED JEFF SPRINGER, KNOWN TO ME TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSES AND CONSIDERATIONS THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ______________ DAY OF _________________________________, 20__. _______________________________________ NOTARY PUBLIC, DENTON COUNTY, TEXAS. MY COMMISSION EXPIRES _______________________. 1" = 40' 0 20 40 60 80 5312 ST A T E OF TE X A S L A N DSU R V E Y OR CERTIFICATE OF SURVEYOR STATE OF TEXAS COUNTY OF DENTON I, KENNETH A. ZOLLINGER, REGISTERED PROFESSIONAL LAND SURVEYOR, DO HEREBY CERTIFY THAT THIS PLAT WAS PREPARED FROM AND ACTUAL SURVEY MADE ON THE GROUND AND THAT THE MONUMENTS SHOWN HEREON WERE FOUND OR PLACED WITH 1/2" IRON RODS CAPPED "KAZ" UNDER MY DIRECTION AND SUPERVISION IN ACCORDANCE WITH THE ORDINANCES OF THE CITY OF SANGER, DENTON COUNTY, TEXAS. _____________________________________________________ KENNETH A. ZOLLINGER R.P.L.S. # 5312 DATE STATE OF TEXAS COUNTY OF DENTON BEFORE ME, THE UNDERSIGNED AUTHORITY, ON THIS DAY PERSONALLY APPEARED KENNETH A. ZOLLINGER, KNOWN TO ME TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSES AND CONSIDERATIONS THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________, 20__. ___________________________________ NOTARY PUBLIC, DENTON COUNTY, TEXAS. MY COMMISSION EXPIRES _______________________. *APPROVED AND ACCEPTED __________________________________ CHAIRMAN, PLANNING & ZONING COMMISSION DATE CITY OF SANGER, TEXAS __________________________________ MAYOR DATE CITY OF SANGER ATTESTED BY ___________________________________ CITY SECRETARY DATE CITY OF SANGER, TEXAS SPRINGER FAMILY RENTALS LTD. P.O. BOX 248 SANGER, TEXAS 76266 CONTACT: (940) 458-7758 OWNER: F O R R E V I E W O N L Y F O R R E V I E W O N L Y DATE OF PLAT 1-14-2025 GENERAL NOTES: 1. ALL LOTS COMPLY WITH THE MINIMUM SIZE REQUIREMENTS OF THE ZONING DISTRICT. 2. THIS PROPERTY MAY BE SUBJECT TO CHARGES RELATED TO IMPACT FEES AND THE APPLICANT SHOULD CONTACT THE CITY REGARDING ANY APPLICABLE FEES DUE. 3. ALL COMMON AREAS, DRAINAGE EASEMENTS, AND DETENTION FACILITIES WILL BE OWNED AND MAINTAINED BY THE HOA/POA. ANY COMMON AREA WITHIN THE CITY'S RIGHT-OR-WAY WILL REQUIRE A FACILITIES AGREEMENT, TO BE REVIEWED AND APPROVED BY THE CITY. 4. NOTICE- SELLING A PORTION OF THIS ADDITION BY METES AND BOUNDS IS A VIOLATION OF CITY ORDINANCE AND STATE LAW, AND IS SUBJECT TO FINES AND WITHHOLDING OF UTILITIES AND BUILDING PERMITS. 5. THIS PLAT DOES NOT REMOVE EXISTING DEED RESTRICTION, IF ANY, ON THIS PROPERTY. 6. MINIMUM FINISHED FLOOR ELEVATIONS ARE TO BE AT LEAST 2 FEET ABOVE THE 100-YEAR FLOOD PLAIN. 7. FLOOD STATEMENT: I HAVE REVIEWED THE F.E.M.A. FLOOD INSURANCE RATE MAP FOR THE CITY OF SANGER, COMMUNITY NUMBER 480786 EFFECTIVE DATE 04-18-2011 AND THAT MAP INDICATES AS SCALED, THAT THIS PROPERTY IS WITHIN "NON-SHADED ZONE X" DEFINED AS "AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOOD (500-YEAR)" AS SHOWN ON PANEL 210 G OF SAID MAP. 8. THE PURPOSE OF THIS PLAT IS TO CREATE 5 LOTS OF RECORD FROM A 5.070 ACRE PARCEL OF LAND. 9. BEARINGS SHOWN HEREON ARE REFERENCED TO THE TEXAS COORDINATE SYSTEM OF 1983, NORTH CENTRAL ZONE (4202), AND ARE BASED ON THE NORTH AMERICAN DATUM OF 1983, 2011 ADJUSTMENT. 10. THE EXISTING CREEKS OR DRAINAGE CHANNELS TRAVERSING ALONG OR ACROSS THE ADDITION WILL REMAIN AS OPEN CHANNELS AND WILL BE MAINTAINED BY THE INDIVIDUAL PROPERTY OWNERS. 11. PRIVATE IMPROVEMENTS MAY NOT BE BUILT UPON OR ENCROACH ONTO EXISTING PUBLIC OR PRIVATE EASEMENTS. APPROVAL BLOCK LEGEND R.O.W.= RIGHT-OF-WAY FIR = FOUND IRON ROD FIR/CAP = FOUND IRON ROD W/CAP CM = CONTROLING MONUMENT ( )= PLAT OR DEED CALL POB = POINT OF BEGINNING = BOUNDARY LINE = BUILDING LINE = EASEMENT LINE = ADJOINER LINE = CENTERLINE = RAILROAD SIR/CAP = SET IRON ROD W/CAP CL Closure Report Thu Dec 5 09:37:08 2024 Northing Easting Bearing Distance 7178468.316 2374892.537 N 88°52'34" W 576.154 7178479.616 2374316.493 N 02°48'53" W 389.910 7178869.055 2374297.347 S 88°02'41" E 100.000 7178865.643 2374397.289 S 87°56'56" E 473.369 7178848.700 2374870.354 S 03°20'15" E 381.030 7178468.316 2374892.537 Closure Error Distance> 0.00000 Total Distance> 1920.463 Polyline Area: 220854 sq ft, 5.070 acres BOUNDARY LINE TABLE LINE BEARING DISTANCE L19 S 87°56'55" E 15.07' L20 S 03°20'15" E 148.00' L21 S 87°11'07" W 238.88' L22 S 01°10'16" W 215.92' L23 N 88°49'44" W 15.00' L24 N 01°10'16" E 214.88' L25 S 87°11'07" W 318.75' L26 N 02°48'53" W 15.00' LINE BEARING DISTANCE L1 N 88°52'34" W 17.40' L2 N 87°31'38" E 17.31' L3 N 85°51'46" E 98.00' L4 N 88°55'57" E 58.74' LINE BEARING DISTANCE L5 N 87°31'38" E 17.30' L6 N 85°51'46" E 97.97' L7 N 88°55'57" E 63.72' L8 N 01°04'03" W 100.02' L9 S 01°04'03" E 94.68' L10 N 87°49'56" E 25.02' L11 S 01°58'21" E 15.05' L12 S 87°56'46" W 38.44' L13 S 88°55'57" W 137.07' L14 S 85°51'46" W 97.33' L15 S 87°31'38" W 17.16' L16 N 02°48'53" W 24.00' L17 N 01°04'03" W 45.00' L18 S 01°04'03" E 45.00' C4 112.00' 72.51'N 73°55'33" W 71.25' C5 88.00' 59.53'N 74°45'29" W 58.40' C6 25.00' 39.27'S 43°55'57" W 35.36' C7 49.00' 24.81'S 13°26'14" W 24.55' C8 49.00' 31.88'N 70°17'45" E 31.32' C9 112.00' 75.76'N 74°45'29" W 74.33' C10 88.00' 56.97'S 73°55'33" E 55.98' C11 25.00' 78.54'S 88°55'57" W 50.00' C12 25.00' 78.54'N 88°55'57" E 50.00' CURVE TABLE CURVE RADIUS ARC LENGTH CHORD BEARING CHORD LENGTH C1 113.00' 73.16'N 73°55'33" W 71.89' C2 87.00' 16.90'S 60°56'37" E 16.87' C3 87.00' 41.95'N 80°19'22" W 41.55' 24' FIRE LANE, ACCESS & WATER EASEMENT LINE TABLE 15' SANITARY SEWER EASEMENT LINE TABLE 24 Item 3. 111 Item 15. GE N E R A L N O T E S 02 Job: SFP2301 Ja s o n M o n k We d n e s d a y , M a r c h 1 9 , 2 0 2 5 1 2 : 4 9 : 4 9 P M Tu e s d a y , M a r c h 1 8 , 2 0 2 5 4 : 2 4 : 5 5 P M Al l i s o n . c t b P: \ P r o j e c t s \ S F P 2 3 0 1 - S a n g e r D a y c a r e C e n t e r \ D W G \ C O V E R S H E E T . d w g “”“” ” “” “ ” SHEET Checked by: Drawn by: Pl o t t e d B y : Pl o t D a t e : Sa v e D a t e : Pl o t S t y l e T a b l e : Fi l e N a m e : in f o @ a e - g r p . c o m Te x a s B o a r d o f Pr o f e s s i o n a l E n g i n e e r s Re g i s t r a t i o n N u m b e r : F - 7 8 9 8 24 1 5 N . E L M S T R E E T D E N T O N , T E X A S 7 6 2 0 1 Ph o n e ( 9 4 0 ) 3 8 0 - 9 4 5 3 FA X ( 9 4 0 ) 3 8 0 - 9 4 3 1 JE F F S P R I N G E R CO N S T R U C T O N P L A N S SA N G E R D A Y C A R E CI T Y O F S A N G E R , D E N T O N C O U N T Y , T E X A S 03/19 / 2 0 2 5 WTE JSM 25 Item 3. 112 Item 15. City of Sanger 201 Bolivar / P.O Box 1729 Sanger, TX 76266 940-458-4072 (fax) 940-458-2059 (office) www.sangertexas.org Effective Date: 10/15/2024 201 Bolivar Street/PO Box 1729 * Sanger, TX 76266 940-458-2059(office) 940-458-4072(fax) www.sangertexas.org SUBDIVISION APPLICATION Preliminary Plat Minor Plat Final Plat/Replat Amended Plat Vacating Plat Conveyance Plat Applicant Owner (if different from applicant) Name: Name: Company: Company: Address: Address City, State, Zip: City, State, Zip: Phone Phone: Fax: Fax: Email: Email: Submittal Checklist Pre-Application Conference (Date: / / ) Application Form (Signed by Owner and Applicant) Letter of Intent Non-Refundable Application Fee (Check Payable to City of Sanger) Applicable Plat Checklist (Completed) Additional Required Documents/Traffic & Drainage Studies etc. Supporting Materials (List if provided): R Number(s): Owner’s Signature Date Applicant’s Signature Date 940-380-9453 info@ae-grp.com; jmonk@ae-grp.com Jeff Springer Springer Family Rentals, LTD 1807 Westminster Street Denton, TX 76205 940-387-0404 jeff@springer-lyle.com R57773 & R56810 1 30 2024 March 18, 2025 X Allison Engineering Group, Inc. Jason Monk 2415 N. Elm St. Allison Engineering Group, Inc. 113 Item 15. 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org DATE: 4/14/25 1st REVIEW COMMENTS – Preliminary Plat – Sanger Daycare Addition The request is for a Preliminary Plat of Sanger Daycare Addition, being approximately 5.070 acres in the A1241A TIERWESTER, TR 276, 277, and 278 and MARY H SHIRLEY BLK 13, 14, and 14(S PT), prepared by KAZ Surveying, submitted on 3/19/25. Below are the comments that should be addressed before City Council approval. Resubmit the revised plat along with a response letter addressing all comments. Planning Provide the following; 1. Add -Title Block with the following information: 1) Provided 2) Provided 3) Total number of lots and HOA/Open Space lots 4) Provided 5) Provided 6) Right-of-Way acreage, if dedicated 7) Provided 2. Existing Features: 1) Provided 2) Provided 3) Provided 4) Contours with intervals of two feet (2’) or less, referred to mean sea level datum. In areas where the terrain is relatively flat, supplementary contours shall be shown so that the average horizontal distance between said lines does not exceed two hundred feet (200’). 5) Provided 6) Location of existing fire hydrants and fire lanes 114 Item 15. 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org 3. New Features: 1) Provided 2) Provided 3) Provided 4) Acreage or square footage of right-of-way dedicated should be shown, including corner clips and deceleration/turn lanes on the plat 5) Provided. 6) Provided 7) Provided 8) Location of proposed fire hydrants and fire lanes 9) N/A 10) Provided 11) Provided 4. Table showing the following information: 1) Listing of the lots with square footage, and the associated lot widths at the front building line 2) Square footage of total building footprint and of each land use (if known) 3) N/A 4) N/A 5. Approval Block matching checklist. Informational Comments 1. The property is within the City of Sanger. 2. The Preliminary Plat will be scheduled for Planning and Zoning (P&Z) Commission meeting on Monday, April 14, 2025, and the City Council meeting on Monday, May 5, 2025. 115 Item 15. April 7, 2025 AVO 37449.004 Ms. Ramie Hammonds Development Services Director/Building Official City of Sanger 201 Bolivar Street P.O. Box 1729 Sanger, Texas 76266 Re: Sanger Daycare - Review #1 Dear Ms. Hammonds, Halff was requested by the City of Sanger to review the Construction Plans for the Sanger Day Care development. The submittal was prepared by the Allison Engineering Group and was received March 25, 2025. We have completed our review and offer the following comments: Please address comments on attached markups and provide annotated responses on markups. Please note, not all comments are written on letter since some comments are easier to show and explain on the markups. Please annotate markup with responses. Please address all Hydrology and Hydraulics comments provided in a separate letter. Overall 1. Provide embedment details for water, sanitary sewer services, and storm drain lines installations. 2. Provide pavement repair details for water line and sanitary sewer service connections in the existing concrete Second Street. 3. Confirm sheet names and sheet numbers are labelled correctly. Site and Paving Plan 1. Consider installing "fire lane no parking" paint along this pavement edge to prevent parking from interfering with fire trucks / emergency vehicles. 2. What will keep vehicle overhang from encroaching into sidewalk? Consider widening sidewalk and/or adding wheel stops. 3. Provide geotech report to verify pavement needed. 4. Clarify where curbs are being placed! Utility Plan 116 Item 15. 1. Per ordinance 10.106(e)(2)(B)(v) Eight-inch (8") diameter or larger mains shall be installed in zoning districts commonly referred to as "commercial", "industrial", or "multifamily".... Where dead-ends must exist, eight-inch (8") diameter or larger mains shall be installed. 2. Confirm this existing 6" SS have the capacity to handle sanitary sewer demand from these lots? If you have any questions or need additional information, please do not hesitate to call me at (817) 764-7468. Sincerely, Keith Freeman, PE HALFF Firm No. 0312 Attachments: Final Plat markups 117 Item 15. 118 Item 15. 119 Item 15. 120 Item 15. 121 Item 15. 122 Item 15. 123 Item 15. 124 Item 15. 125 Item 15. 126 Item 15. 127 Item 15. 128 Item 15. 129 Item 15. April 8, 2025 AVO 37449.004 Ms. Ramie Hammonds Development Services Director/Building Official City of Sanger 201 Bolivar Street P.O. Box 1729 Sanger, Texas 76266 Re: Sanger Daycare – Construction Plans Review Dear Ms. Hammonds, Halff was requested by the City of Sanger to review the Construction Plans for Sanger Daycare. The submittal was prepared by Allison Engineering Group and was received March 25, 2025. We have completed our review and offer the following comments: Please address comments on attached markups and provide annotated responses on markups. Please note, not all comments may be written on letter since some comments are easier to show and explain on the markups. Please annotate markup with responses. Please note additional comments may be provided in subsequent reviews once additional data/responses are received. General Comments 1. Approval pending. A drainage study should be included showing all the appropriate calculations. The hydrology model and all appropriate supporting files should be included with the submittal package. Construction Plan Comments Cover Sheet: 1. Inlet calculations and STM line sheets are not included. Please provide. Drainage Area Map: 2. Please further divide the offsite area as shown on the attached markups. 3. Please add a point of hydrologic analysis at the existing culvert under S 2nd St. 4. Calculations should be provided for existing culverts showing that appropriate capacity exists. Grading Plan 130 Item 15. 5. If natural ditch is to be replaced by improved flume, the flow from the 100-year flood must be contained within the improved channel while allowing for one (1) foot of freeboard. Please revise design to account for this. See § 10.106(d)(9)(B)(ii) 6. Please provide an explanation of the context in which these rational method calculations are applicable. Additionally, an increase in discharge is noted. Please demonstrate that this increase does not cause any adverse impacts to adjacent properties. 7. The approved drainage system shall provide for positive overflow at all low points. The system shall be designed for the 10-year with 100-year positive overflow in streets such that the depth of flow in the street does not exceed the top of curb. Also provide the velocity in the pipe, the discharge velocity and the hydraulic gradient calculations and grade line. 8. It appears that no outlet is provided for the revised channel along the south side of the improvement. How does it drain? Please revise or clarify. If you have any questions or need additional information, please do not hesitate to call me at (214)-937-3921. Sincerely, HALFF TBPELS Firm No. 312 __________________________ Yangbin Tong, PE, CFM 131 Item 15. CITY COUNCIL COMMUNICATION DATE: May 19, 2025 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action to electing a Mayor Pro-Tem in accordance with the Charter, Article III, City Council, Section 3.02. SUMMARY: In accordance with the Charter, Article III, City Council, Section 3.02, Mayor Pro-Tem – o The Mayor Pro-Tem shall be a Councilmember elected by the City Council at the first regular meeting following either each regular city election or run-off election if such occurs. o Mayor Pro-Tem shall act as Mayor during the disability or absence of the Mayor and, in this capacity, shall have the rights conferred upon the Mayor. FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Elect a Mayor Pro-Tem ATTACHMENTS: None 132 Item 16. CITY OF SANGER MARCH 2025 REPORT JERI HARWELL – MUNICIPAL SERVICES MANAGER CHUCK ZHOU – GENERAL MANAGER 133 Item 17. 2 RESIDENTIAL COLLECTION TONNAGE SANGER - RESI TRASH COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential Trash 248.7 221.04 235.25 704.99 235.00 Brush/Bulk 49.1 98.41 135.7 283.21 94.40 Total 297.8 319.45 370.95 988.20 329.40 SANGER - RESI RECYCLE COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential SSR 83.94 51.85 47.37 183.16 61.05 SANGER - TOTAL MATERIAL COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Total All Services 381.74 371.3 418.32 1,171.36 390.45 SANGER - DIVERSION RATE 2025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential SSR 25.23%19.00%16.76%20.62%20.33% 134 Item 17. 3 INDUSTRIAL AND COMMERCIAL COLLECTION TONNAGE SANGER - INDUSTRIAL & COMMERCIAL TRASH COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Industrial Trash 197.64 197.03 216.58 611.25 203.75 Commercial Trash 249.06 196.71 199.35 645.12 215.04 Total 446.7 393.74 415.93 1,256.37 418.79 SANGER - INDUSTRIAL RECYCLING COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Comm & Industrial Recycle 0 0 0 0.00 0.00 SANGER - TOTAL MATERIAL COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Total All Services 446.7 393.74 415.93 1,256.37 418.79 SANGER -INDUSTRIAL DIVERSION RATE 2025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Comm & Industrial 0.00%0.00%0.00%0.00%0.00% 135 Item 17. 4 PARTICIPATION SERVICES SANGER - RESIDENTIAL RECYCLE PARTICIPATION RATES 2025 Participation JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVG # Households 3,317 3,322 3,329 3,323 Servicable Households 16,585 13,288 13,316 3,323 SSR Participation 50.61%39.02%35.57%41.74% SSR Set Outs 8,394 5,185 4,737 6,105 SANGER - OTHER INFORMATION 2025 CONTAINERS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Container Deliveries 13 18 22 53 Repair 0 0 0 0 Remove Container 0 0 0 0 Exchange Container 0 0 0 0 SERVICES Code Red 0 0 0 0 Routes Incomplete 0 0 0 0 Special Bulk Pickup 0 0 0 0 Illegal Dumps 0 0 0 0 TOTAL 0 0 0 0 136 Item 17. 5 RELIABLE SERVICES It is the policy of Republic Services that if a customer perceives that we missed a collection component, we return for collection and do not question the missed service. SANGER - MISSED SERVICES 2025 Service Activity JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Trash - Missed Service 24 12 21 57 19.00 Recycle - Missed Service 15 3 0 18 6.00 Bulk - Missed Service 1 0 1 2 0.67 Yardwaste- Missed Service 0 0 0 0 0.00 Service Activity Total 40 15 22 77 25.67 137 Item 17. 6 SAFETY - OUR # 1 GOAL Nothing is more important than safety, and no job is so urgent that we cannot take the time to do it safely. The very nature of what we do requires us to be uncompromising on safety, beginning with our employees and extending to our customers and into the communities we serve. Simply, a sustainable planet is only possible if everyone works and lives together… safely. SANGER - SAFETY RECORD 2025 Service Activity JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Property Damage 0 0 0 0 Motor Vehicle Accidents 0 0 0 0 Moving Violations 0 0 0 0 Personal Injury Claims 0 0 0 0 TOTAL 0 0 0 0 138 Item 17. CITY OF SANGER APRIL 2025 REPORT JERI HARWELL – MUNICIPAL SERVICES MANAGER CHUCK ZHOU – GENERAL MANAGER 139 Item 18. 2 RESIDENTIAL COLLECTION TONNAGE SANGER - RESI TRASH COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential Trash 248.7 221.04 235.25 260.24 965.23 241.31 Brush/Bulk 49.1 98.41 135.7 186.73 469.94 117.49 Total 297.8 319.45 370.95 446.97 1,435.17 358.79 SANGER - RESI RECYCLE COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential SSR 83.94 51.85 47.37 71.59 254.75 63.69 SANGER - TOTAL MATERIAL COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Total All Services 381.74 371.3 418.32 518.56 1,689.92 422.48 SANGER - DIVERSION RATE 2025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Residential SSR 25.23%19.00%16.76%21.57%20.88%20.64% 140 Item 18. 3 INDUSTRIAL AND COMMERCIAL COLLECTION TONNAGE SANGER - INDUSTRIAL & COMMERCIAL TRASH COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Industrial Trash 197.64 197.03 216.58 182.23 793.48 198.37 Commercial Trash 249.06 196.71 199.35 282.24 927.36 231.84 Total 446.7 393.74 415.93 464.47 1,720.84 430.21 SANGER - INDUSTRIAL RECYCLING COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Comm & Industrial Recycle 0 0 0 0 0.00 0.00 SANGER - TOTAL MATERIAL COLLECTED 2025 (TONS) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Total All Services 446.7 393.74 415.93 464.47 1,720.84 430.21 SANGER -INDUSTRIAL DIVERSION RATE 2025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Comm & Industrial 0.00%0.00%0.00%0.00%0.00%0.00% 141 Item 18. 4 PARTICIPATION SERVICES SANGER - RESIDENTIAL RECYCLE PARTICIPATION RATES 2025 Participation JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVG # Households 3,317 3,322 3,329 3,343 3,328 Servicable Households 16,585 13,288 13,316 16,715 3,328 SSR Participation 50.61%39.02%35.57%42.83%42.01% SSR Set Outs 8,394 5,185 4,737 7,159 6,369 SANGER - OTHER INFORMATION 2025 CONTAINERS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Container Deliveries 13 18 22 7 60 Repair 0 0 0 0 0 Remove Container 0 0 0 4 4 Exchange Container 0 0 0 1 1 SERVICES Code Red 0 0 0 0 0 Routes Incomplete 0 0 0 0 0 Special Bulk Pickup 0 0 0 0 0 Illegal Dumps 0 0 0 0 0 TOTAL 0 0 0 0 0 142 Item 18. 5 RELIABLE SERVICES It is the policy of Republic Services that if a customer perceives that we missed a collection component, we return for collection and do not question the missed service. SANGER - MISSED SERVICES 2025 Service Activity JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG Trash - Missed Service 24 12 21 21 78 19.50 Recycle - Missed Service 15 3 0 2 20 5.00 Bulk - Missed Service 1 0 1 2 4 1.00 Yardwaste- Missed Service 0 0 0 0 0 0.00 Service Activity Total 40 15 22 25 102 25.50 143 Item 18. 6 SAFETY - OUR # 1 GOAL Nothing is more important than safety, and no job is so urgent that we cannot take the time to do it safely. The very nature of what we do requires us to be uncompromising on safety, beginning with our employees and extending to our customers and into the communities we serve. Simply, a sustainable planet is only possible if everyone works and lives together… safely. SANGER - SAFETY RECORD 2025 Service Activity JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Property Damage 0 0 0 0 0 Motor Vehicle Accidents 0 0 0 0 0 Moving Violations 0 0 0 0 0 Personal Injury Claims 0 0 0 0 0 TOTAL 0 0 0 0 0 144 Item 18.