03/16/2020-CC-Agenda Packet-Work SessionAGENDA
CITY COUNCIL WORK SESSION
MONDAY, MARCH 16, 2020
6:00 PM
502 ELM STREET
SANGER, TEXAS
1.Call Meeting to Order
2.All American Dogs Update
All American Dogs Update Provided by Bob Mathews.
3.Recommended Changes to the Personnel Policy Manual.
Review and Discuss Recommended Changes to the Personnel Policy Manual regarding Paid Time
Off (PTO) and Extended Illness Bank (EIB) provided by Jeriana Staton, Human Resources
Coordinator.
4.Overview of Items on the Regular Agenda
a.WWTP Change Order #8 Felix Construction
5.Adjourn
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
March 13, 2020 at 11:00 AM
Cheryl Price City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 2.
AGENDA MEETING DATE: March 16, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
All American Dogs Update
All American Dogs Update Provided by Bob Mathews.
AGENDA TYPE: Work Session
ACTION REQUESTED: Other: Informational
BACKGROUND:
At City Council request, Bob Mathews with All American Dogs will provide City Council with an update.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 3.
AGENDA MEETING DATE: March 16, 2020
TO: Alina Ciocan, City Manager
FROM: Jeriana Staton, Human Resources Coordinator
ITEM/CAPTION:
Recommended Changes to the Personnel Policy Manual.
Review and Discuss Recommended Changes to the Personnel Policy Manual regarding Paid Time Off (PTO) and
Extended Illness Bank (EIB) provided by Jeriana Staton, Human Resources Coordinator.
AGENDA TYPE: Work Session
ACTION REQUESTED: Other: Informational
BACKGROUND:
Human Resources Coordinator Jeriana Station will summarize recommended changes to the Personnel Policy Manual
regarding Paid Time Off (PTO) and Extended Illness Bank (EIB).
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Personnel Policy Update 3/11/2020 Exhibit
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 4.a.
AGENDA MEETING DATE: March 16, 2020
TO: Alina Ciocan, City Manager
FROM: Tracy LaPiene, City Engineer
ITEM/CAPTION:
WWTP Change Order #8 Felix Construction
Consider, Discuss and Possibly Act on Approving Change Order #8 in the Amount of $179,282.35 Between the City
of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation
and Improvements; And Authorize the City Manager to Execute Said Change Order.
AGENDA TYPE: Work Session
ACTION REQUESTED: Change Order
BACKGROUND:
Modification to the provision of the contract for the Waste Water Treatment Plant Rehabilitation and Improvements
construction has been made as construction moves forward. The City staff recommends a number of changes to
provide longevity and operational performance. Staff requests:
cleaning and repairing select areas of Plant 2 tank, furnishing and installing corner stiffeners for the UV canopy to
reduce swaying, repairing select areas of Plant 3, repairing barscreens, furnishing and installing gate operator conduit
and wire, additional barscreen repairs, and additional walkways.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
$179,282.35 increase
FUNDS:
Enterprise Capital Projects Fund
STAFF RECOMMENDATION/ACTION DESIRED:
Staff Recommends approval.
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CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 4.a.AGENDA MEETING DATE: March 16, 2020TO: Alina Ciocan, City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:WWTP Change Order #8 Felix ConstructionConsider, Discuss and Possibly Act on Approving Change Order #8 in the Amount of $179,282.35 Between the Cityof Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitationand Improvements; And Authorize the City Manager to Execute Said Change Order. AGENDA TYPE: Work SessionACTION REQUESTED: Change Order BACKGROUND:Modification to the provision of the contract for the Waste Water Treatment Plant Rehabilitation and Improvementsconstruction has been made as construction moves forward. The City staff recommends a number of changes toprovide longevity and operational performance. Staff requests: cleaning and repairing select areas of Plant 2 tank, furnishing and installing corner stiffeners for the UV canopy toreduce swaying, repairing select areas of Plant 3, repairing barscreens, furnishing and installing gate operator conduitand wire, additional barscreen repairs, and additional walkways.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:$179,282.35 increase FUNDS:Enterprise Capital Projects FundSTAFF RECOMMENDATION/ACTION DESIRED:
Staff Recommends approval.
ATTACHMENTS:
Description Upload Date Type
WWTP Felix CO 8 3/4/2020 Exhibit
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F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-8\Sanger_ChangeOrderNo_8.doc
CITY OF SANGER, TEXAS
SANGER WASTEWATER TREATMENT PLANT
REHABILITATION AND IMPROVEMENTS
CHANGE ORDER NO. 8
I. INTENT OF CHANGE
Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of
this Change Order is to modify the provisions of the Contract entered into by the City of Sanger,
Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment
Plant Rehabilitation and Improvements.
II. DESCRIPTION OF CHANGE ORDER
a. Per PCM No. 16, cleaning and repairing select areas of Plant 2 tank.
b. Per PCM No. 19, furnishing and installing six (6) corner stiffeners for the UV
canopy to reduce swaying.
c. Per CMR No. 32, repairing select areas of Plant 3.
d. Per CMR No. 34, repairing barscreens.
e. Per CMR No. 31, furnishing and installing gate operator conduit and wire.
f. Anticipated cost for additional barscreen repairs
g. Anticipated cost for additional walkways
III. EFFECT OF CHANGE
Extended Additional
Item Description Unit Cost Days
a. PCM-16: Plant 2 Repairs Lump Sum $ 17,568.93 0
b. PCM-19: UV Canopy Stiffener Lump Sum $ 7,942.50 5
c. CMR-32: Plant 3 Repairs Lump Sum $ 14,638.61 0
d. CMR-34: Barscreen Repairs Lump Sum $ 2,865.83 0
e. CMR-35: Gate Operator Conduit and Wire Lump Sum $ 18,766.48 10
f. Additional Barscreen Repairs T&M $ 17,500.00 0
g. Additional Walkways T&M $ 100,000.00 0
Subtotal $ 179,282.35 15
IV. AGREEMENT
This contract is modified as follows:
a. Amount
Original Contract $ 10,992,845.00
Previous Change Orders $ 256,124.65
This Change Order $ 179,282.35
Revised Contract Amount $ 11,428,252.00
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F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-8\Sanger_ChangeOrderNo_8.doc
b. Time
Original Contract Date for Substantial Completion April 28, 2019
Previous Change Order 147 days
This Change Order 15 days
Revised Contract Date for Substantial Completion October 7, 2019
Original Contract Date for Final Completion May 28, 2019
Previous Change Order 147 days
This Change Order 15 days
Revised Contract Date for Final Completion November 6, 2019
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F:\projects\1416\002-01\Construction Admin\Contract Modifications\Change Orders\CO-8\Sanger_ChangeOrderNo_8.doc
CONTRACTOR’S OFFER FOR PROPOSED CHANGE
FELIX CONSTRUCTION COMPANY
By: Date:
Ryan Koontz
Project Manager
ENGINEER’S RECOMMENDATION OF ACCEPTANCE
PLUMMER ASSOCIATES, INC.
By: Date:
Jeffrey E. Caffey, P.E.
Project Manager
CONCURRENCE WITH ENGINEER’S RECOMMENDATION
CITY OF SANGER
By: Date:
Tracy LaPiene, P.E.
City Engineer
APPROVAL BY OWNER
CITY OF SANGER
By: Date:
Alina Ciocan
City Manager
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