04/20/2020-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 20, 2020
7:00 PM
502 ELM STREET
SANGER, TEXAS
IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE
Meetings will temporarily be held via teleconference and will not be held at Sanger City
Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules
to allow telephonic or videoconference meetings of government bodies that are accessible to the
public to decrease large groups of people from assembling in order to advance the public health
goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The
suspension temporarily removes the requirement that government officials and members of the
public be physically present at a meeting location. A recording of the telephone conference will
be made available to the public in accordance with the Open Meetings Act, upon written request
for up to 90 days after the official minutes of the meeting are approved.
If you plan to speak or provide public comments during the meeting please email
citysecretary@sangertexas.org and indicate which item you would like to comment on. You will
need to provide the City Secretary your name, address, and the name, and/or number you are
calling into the conference with for recognition purposes to allow you to speak during the item.
In order to facilitate Public Hearings during the meeting, each name on the speaking list will be
called in the order they were received and will be provided an opportunity to comment. You may
also provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item
if you do not wish to speak, and they will be emailed to the Mayor and Councilmembers before
the meeting. Please provide your comments or requests to comment for all items no later than
one (1) hour before the meeting.
The public may dial one of the the following numbers and enter the Meeting ID and Password to
join the meeting. A tollfree number is available and noted on the list below:
Meeting ID: 951 5736 3031
Password: 576309
Dial by your location
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
+1 301 715 8592 US
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 253 215 8782 US
888 475 4499 US Tollfree
877 853 5257 US Tollfree
Page 1
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, APRIL 20, 20207:00 PM502 ELM STREETSANGER, TEXASIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree
877 853 5257 US Tollfree
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
2.CITIZEN INPUT:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.)
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Regular Meeting Minutes 04062020
City Council Regular Meeting Minutes for April 6th, 2020.
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.Update on Ground Storage Tanks
Discussion on Change Orders for Repairs on Acker Street and Cowling Road Ground Storage
Tanks.
6.INFORMATION ITEMS:
a.Monthly Financial Report February 29, 2020
b.Capital Projects Recap April 13, 2020
c.Letter from Waste Connections re: COVID19
Letter from Waste Connections re: COVID19
d.Atmos Energy Corporation MidTex 2019 IRA Filing
Atmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update.
7.FUTURE AGENDA ITEMS:
(The purpose of this item is to allow the Mayor and members of Council to bring forward items they
wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council
or at the call of the Mayor).
8.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
Page 2
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, APRIL 20, 20207:00 PM502 ELM STREETSANGER, TEXASIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree877 853 5257 US Tollfree1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 04062020City Council Regular Meeting Minutes for April 6th, 2020.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Update on Ground Storage TanksDiscussion on Change Orders for Repairs on Acker Street and Cowling Road Ground StorageTanks.6.INFORMATION ITEMS:a.Monthly Financial Report February 29, 2020b.Capital Projects Recap April 13, 2020c.Letter from Waste Connections re: COVID19Letter from Waste Connections re: COVID19d.Atmos Energy Corporation MidTex 2019 IRA FilingAtmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update.7.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).8.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a placeconvenient and readily accessible to the general public at all times. Said notice was posted on thefollowing date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
April 16, 2020 at 1:00 PM
Cheryl Price City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
Page 3
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.1.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
City Council Regular Meeting Minutes 04062020
City Council Regular Meeting Minutes for April 6th, 2020.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
Attached for City Council approval on the Consent Agenda are the minutes for the April 6th Regular City Council
Meeting.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
City Council Minutes 4620 4/16/2020 Cover Memo
Page 4
CITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
Monday, April 6, 2020 7:00 PM
502 Elm Street, Sanger, Texas
IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE
Meetings will temporarily be held via teleconference and will not be held at Sanger City
Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to
allow telephonic or videoconference meetings of government bodies that are accessible to the
public to decrease large groups of people from assembling in order to advance the public health
goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The
suspension temporarily removes the requirement that government officials and members of the
public be physically present at a meeting location. A recording of the telephone conference will be
made available to the public in accordance with the Open Meetings Act, upon written request for
up to 90 days after the official minutes of the meeting are approved.
If you plan to speak or provide public comments during the meeting please email
citysecretary@sangertexas.org and indicate which item you would like to comment on. You will
need to provide the City Secretary your name, address, and the name, and/or number you are
calling into the conference with for recognition purposes to allow you to speak during the item. In
order to facilitate Public Hearings during the meeting, each name on the speaking list will be
called in the order they were received and will be provided an opportunity to comment. You may
also provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item if
you do not wish to speak, and they will be emailed to the Mayor and Councilmembers before the
meeting. Please provide your comments or requests to comment for all items no later than one
(1) hour before the meeting.
The public may dial one of the the following numbers and enter the meeting ID/Access Code to
join the meeting. A tollfree number is available and noted on the list below:
Telephone Number Meeting ID: 148 794 3597
Dial by your location:
US: +1 (470) 8692200
US: +1 (720) 9027700
US: +1 (773) 2319226
US: +1 (469) 4450100
US: +1 (623) 4049000
US: +1 (888) 3911839 Toll Free
Meeting ID: 148 794 3597
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.
COUNCIL MEMBERS ABSENT:
None.
Page 1Page 5
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services Ramie
Hammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/Librarian
Laura Klenke; Economic Development Director Shani Bradshaw.
1.Call Meeting to Order (Roll Call to Establish Quorum).
Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as present
by teleconference constituting a quorum. There being a quorum present, the March 16, 2020
Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will be
held by teleconference in accordance with the Open Meeting rules set out by Governor Abbott
Effective March 16, 2020 with the goal to reduce large groups of people from assembling and in
order to slow the spread of Coronavirus (COVID19).
Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Council
and audience indulge him a moment to provide a brief Invocation given the state of the Country at
this time.
2.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 03162020
Approve of the City Council Work Session Minutes for the March 16, 2020 Work
Session.
2.City Council Regular Meeting Minutes 03162020
Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.
3.City Council Emergency Meeting 03272020
Approve the City Council Emergency Meeting Minutes for the March 27, 2020
Meeting.
Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, in
the introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievert
who introduced himself noting that he has about 12 years of municipal experience...". City Secretary
Cheryl Price noted she would make the correction.
A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented with
the typographical error correction noted by Mayor Muir. The motion to approve was seconded by
Councilmember Dillon. There was no discussion. The motion was called by the City Secretary and
the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Page 2Page 6
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
3.Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
4.203 E Chapman Drive SUP
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding a
Specific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately
4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of the
Intersection of FM 455 and Sable Creek Blvd.
Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director of
Development Services Ramie Hammonds provided a summary of the item. The subject property is
zoned I1 Industrial District. This district allows the proposed use of a Quick Services Food and
Beverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the same
use which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 through
Ordinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting a
new SUP to be approved to allow them to continue their use. The property is approximately 4.94
acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossing
is proposing a food truck area in their development and is planning to include Pepperbelly BBQ.
Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subject
property. One (1) response was received back in favor of the SUP. The Planning and Zoning
Commission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that the
SUP will expire at the time of development of Stephens Town Crossing or 5 years after going into
effect, whichever is less. Staff is recommending approval with the conditions on the original SUP
which have all been met.
Mayor Muir invited anyone who wished to speak during the public hearing and requested they
provide name and address for the record.
Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated that
he has been in business for four to five years and the new owners are willing to let him have the food
truck in their food court if the development goes through. He stated he would like to stay in the
location and continue with his business. He feels he has become a staple in the town especially in
helping the schools and asked if the Council could find it in their hearts to let him stay.
Mayor Muir invited anyone else who wished to speak during the public hearing. There being no
further citizens noted who wished to speak the public hearing was closed at 7:12 p.m.
Mayor Muir summarized and asked if there were any additional questions the Council has for staff
or the owner.
Councilmember Chick asked if this covered the whole 4 acres. Development Director Ramie
Hammonds noted it would cover the entire tract but the SUP limits the size of the building to 128
Page 3Page 7
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner.
Councilmember Chick asked if this covered the whole 4 acres. Development Director Ramie
Hammonds noted it would cover the entire tract but the SUP limits the size of the building to 128
square feet. She summarized the additional conditions noted in the staff report. They have met all of
those conditions with the exception of the new fiveyear stipulation. There was brief discussion
regarding the five year stipulation and it was noted that once Stephens Town Crossing developed,
that this SUP would go away at the point of development which was defined as when they start
tearing down buildings and moving dirt on the land/displacement of the building and construction that
is there now. Stephens Towne Crossing would have specific requirements/site plan to outline the
uses within the proposed development for this type of use.
Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and noted
concern that they may not be the ones that own or develop the property in five years from now.
Mayor Muir noted that this is a good point and maybe it should be worded in as developed in any
manner, or something more generic than Stephens Towne Crossing. He asked what staff would
recommend. Director of Development Services, Ramie Hammonds stated that she felt that was a
good idea that it should be for any development of that site or change of the current use of the
property. There was also discussion regarding the change of ownership of the property. It was
noted that this would not preclude them from coming in and requesting another SUP.
A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding a
Specific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately
4.9461 acres of land, zoned as Industrial District (I1), and generally located north of the
intersection of FM 455 and Sable Creek Blvd with the following conditions (deleting Stephens
Towne Crossing in Item No. 1 and adding to any development of that parcel/property):
1. The SUP will expire at the time of any development of the parcel/property, or 5 years after
going into effect, whichever is less.
2. The SUP will expire upon abandonment of the quick service food and beverage shop for a
period of ninety (90) days.
3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.
4. No night time operation of the business is permitted without adequate lighting.
5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in day
one conditions throughout life of the SUP.
6. Maximum building site of 128 square feet.
7. Minimum setback between building and parking area of fifteen (15) feet.
8. A wooden walkway or other approval surface must be provided between building and parking
area.
The motion was seconded by Councilmember Dillon.
The motion was called by the City Secretary and the following Yea or Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
5.Salas Addition Minor Plat
Page 4Page 8
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).
5.Salas Addition Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being
5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately
900 Feet West of the Intersection of I35 Service Road and Lois Road West.
Director of Development Services Ramie Hammonds summarized the item. The applicant is
proposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lots
will have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on the
public ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. The
property is located in the City of Sanger ETJ and subdivision regulations apply. The applicant is
requesting a variance from the following regulations in the Subdivision Ordinance:
1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should be
rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existing
or proposed street by frontage on such street. Residential lots shall front on residential class streets.
Staff has reviewed the plat and provided comments. Applicant has addressed staff comments and
plat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civil
construction plans required with this plat will be provided as soon as they are completed. Staff has
found the plat to be substantially in compliance with the Subdivision Regulations and recommends
approval with a condition that civil/construction plans must be approved before the plat is filed with
the variances noted above. The Planning and Zoning Commission unanimously approved (60) the
minor plat on March 9th, 2020.
There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil construction
plans needed to be complete before the plat is approved. The City Engineer Tracy LaPiene
provided some details as to what civil plan issues needed completion before the plat was filed. He
noted that the applicant has advised him that they have hired an engineer to complete the items.
Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of properties
which were adjacent to her property, residential with barns and horses. She noted at this time, they
are just trying to cover the items that Tracy LaPiene is requiring.
Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds noted
that it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It was
also discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which was
adequate frontage.
There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve the
minor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,
and generally located North of Lois Road and Approximately 900 Feet West of the Intersection of
I35 Service Road and Lois Road West with the following variances and subject to approval of the
civil plans before the minor plat is filed:
1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should be
rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
Page 5Page 9
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existing
or proposed street by frontage on such street. Residential lots shall front on residential class streets.
The motion was seconded by Councilmember Barrett.
The motion was called by the City Secretary and the following Yea/Nay votes recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
6.Sanger Meadow Addition Phase 2 Final Plat
Consider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,
Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of Metz
Road and Approximately 300 Feet North of the Intersection of Metz Road and View Road.
Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.
6. Director of Development Services Ramie Hammonds was recognized to summarize the item.
The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of Sanger
Meadows Addition. The property is located in the ETJ of the City of Sanger. It will be served by
Bolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of Sanger
Meadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.
City of Sanger Planning and Engineering comments have been provided to the applicant. Applicant
has provided a revised plat that has been reviewed by staff and all staff comments for the plat have
been addressed.
A preliminary plat for the proposed development was approved by City Council on December 2,
2019 with the following variances:
1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking on
Metz Road).
2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).
3. Section 10.105.6.B Lots to exceed block length.
The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 Sanger
Meadows Addition Final Plat on March 9th, 2020. Staff recommends approval.
Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has been
pulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision and
revisions to the City Code in regard to reviewing independently the plat and the civil engineering
plans as separate items. He noted that all of the comments related to these two items have been
addressed; however the civil construction plans which were submitted were incomplete. The
subdivision could not be physically constructed off of the plans that have been submitted. He gave
examples that the grading plan has no numbers, no elevations, etc. When the engineer submitted it
he understood it was incomplete and was making a submittal just to make a submittal and was going
Page 6Page 10
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gave
examples that the grading plan has no numbers, no elevations, etc. When the engineer submitted it
he understood it was incomplete and was making a submittal just to make a submittal and was going
to address the outstanding issues at a later date. Since that time the engineer has not addressed any
of the civil comments. He quoted from City Code and noted that he is comfortable that, in general
the plat requirements have been met, but until the actual design is completed for the drainage and
gave some examples and noted that his major concerns were with the drainage and the grading of
the properties, the geotechnical report did not have a paving recommendation to a minimum to meet
COG standards, and some justification from the engineer regarding traffic volume and what
improvements, if any would need to be made on View and Metz Road. He noted his concerns
regarding the road improvements and that they should at a minimum be required to provide
improvement to at least 1/2 of a residential street which would be about another four feet of
pavement along Metz Road. He noted he has not received any feedback from their engineer to date
on the above mentioned items. He advised that his preference for this item would be
recommendation for approval with all of the civil engineering comments be addressed prior to
construction.
Mayor Muir noted that he believed the developer and the engineer for the project were online and
may wish to speak.
Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and noted
that he sent a letter for distribution to the council this afternoon. There being question as to if the e
mail was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.
Fleet read the letter which included a brief summary of Riverside Homebuilder's building and
financial reputation; providing references and noting a number of subdivisions they have developed,
and that they provide quality development. He summarized in detail his frustrations in getting City
approvals for his subdivision Sanger Meadow in a timely manner. He requested that the City
Council immediately allow him to build all three phases of his subdivision and requested that he be
able to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how long
it took the first phase of his 10 lot subdivision to get through the process. He noted that the City
does not have to file the plats at the County until they are satisfied with the construction of the
subdivision phases. He noted he would answer any questions.
There was general discussion regarding how the subdivision took so long to go through the process
and City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in a
timely and complete manner.
Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There was
discussion regarding the grading plans and it was a printing error and they had addressed and sent
the corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated he
would send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork on
all three phases. Mayor Muir interjected and noted that there seems to be some communication
disconnect and if the City could get to somewhere where there are conditions of grading plans with
reasonable
Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,
could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat is
show the property lines easement layout and entitlement to property. The construction plans are the
physical construction of everything. At this time the plans the City has the paving requirements do
not meet our standards and the grading plans as discussed earlier do not have any elevations. Right
now the current information that he has is not sufficient for construction of the grading. There was
question if the plat could be conditioned upon receipt of civil and construction plans. Director of
Page 7Page 11
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Right
now the current information that he has is not sufficient for construction of the grading. There was
question if the plat could be conditioned upon receipt of civil and construction plans. Director of
Development Services Ramie Hammonds noted that staff typically does not file the plat until all of
the public improvements are complete. There was discussion as to how this could be done to get
what the City needs done but not be an impediment to development.
Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them start
construction. City Engineer Tracy LaPiene summarized what he needed. He noted that Jordan
Engineering said they would provide the information that is needed. It was noted that the two
engineers would get together in the morning and work this out. If a motion was made contingent on
the receipt of the civil engineered plans would that be sufficient for them to move forward.
A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, and
Lots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally located
west of Metz Road and approximately 300 feet North of the intersection of Metz Road and View
Road, with the condition of receiving the appropriate civil plans in alignment with our City Engineers
professional judgement that they can be acted upon prudently. The motion was seconded by
Councilmember Barrett. There was no further discussion.The motion was called by the City
Secretary and the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Nay
Councilmember Clark voted Nay
The motion to approve carried with a three in favor and two in opposition (Councilmember Chick
and Councilmember Clark voting in opposition).
7.Sanger Meadow Addition Phase 3 Final Plat
Consider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, and
Lots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and Generally
Located North West of the Intersection of Metz Road and View Road.
Mayor Muir read the item and noted that this discussion was done with the last item and asked staff
if there were any additional comments with this item. It was noted that it was he same as the last
item.
A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,
and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being
127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,
with the condition of receiving the appropriate civil plans in alignment with our City Engineers
professional judgement that they can be acted upon prudently. The motion was seconded by
Councilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in the
phase 3 addition and there being only two accesses. Staff advised that the two points of access
meet the subdivision requirement There was no further discussion. The motion was called by the
City Secretary and the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Page 8Page 12
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Rightnow the current information that he has is not sufficient for construction of the grading. There wasquestion if the plat could be conditioned upon receipt of civil and construction plans. Director ofDevelopment Services Ramie Hammonds noted that staff typically does not file the plat until all ofthe public improvements are complete. There was discussion as to how this could be done to getwhat the City needs done but not be an impediment to development. Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them startconstruction. City Engineer Tracy LaPiene summarized what he needed. He noted that JordanEngineering said they would provide the information that is needed. It was noted that the twoengineers would get together in the morning and work this out. If a motion was made contingent onthe receipt of the civil engineered plans would that be sufficient for them to move forward. A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, andLots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally locatedwest of Metz Road and approximately 300 feet North of the intersection of Metz Road and ViewRoad, with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. There was no further discussion.The motion was called by the CitySecretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with a three in favor and two in opposition (Councilmember Chickand Councilmember Clark voting in opposition).7.Sanger Meadow Addition Phase 3 Final PlatConsider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, andLots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and GenerallyLocated North West of the Intersection of Metz Road and View Road.Mayor Muir read the item and noted that this discussion was done with the last item and asked staffif there were any additional comments with this item. It was noted that it was he same as the lastitem.A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in thephase 3 addition and there being only two accesses. Staff advised that the two points of accessmeet the subdivision requirement There was no further discussion. The motion was called by theCity Secretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Nay
Councilmember Clark voted Nay
The motion to approve carried with three in favor and two in opposition (Councilmember Chick and
Councilmember Clark voting in opposition).
8.INFORMATION ITEMS:
a.Economic Development Update
Director of Economic Development Shani Bradshaw provided the City Council with an update on
what she is doing to keep the local businesses updated during this COVID19 pandemic. She noted
in detail valuable information which she has received from various entities to help small businesses.
The links are posted on the City of Sanger's Economic Development Facebook Page and also
being posted on the City Website. Ms. Bradshaw welcomed anyone to call her if they have any
questions or if she could be of assistance.
b.Update Related to the City of Sanger's Response to COVID19
City Manager Alina Ciocan provided an update advising that we continue to monitor and assess the
COVID19 situation. As a result we have extended the closure of City facilities to the public until
April 30th. This aligns us with the President's guidelines for social distancing and the Governor's
order that extends until April 30th. Internally, we have implemented flex schedules and staff working
from home. Denton County Commissioners Court will be meeting tomorrow and will revise the stay
at home order which will probably get extended. We will then follow up with a revised declaration.
Jeriana Staton, HR Coordinator provided an update on the employee side and noted that in addition
to the Family Medical Leave Act (FMLA) there is a new coverage Families First Coronavirus
Response Act (FFCRA) which offers employees several options: If they themselves have the
COVID19 virus; if they are showing symptoms of it; or if they have been quarantined. That is the
medical side to it and the other side is caring for another. They also included language for employees
to care for children during this time where childcare and school has been disrupted. This is up to 12
weeks that employees could be eligible for if they have already taken leave that would go against the
12 weeks. One of the very few options that the Department of Labor left up to the individual entities
is whether to include or exclude emergency services. At this time the City has decided to exclude
emergency services from this leave. They can still take traditional FMLA if there was a medical
reason attached to it. This went into effect April 1st and will continue until December 31st unless the
Department of Labor changes it. It was noted that Police and Fire are critical infrastructure and they
are our front line and we rely on them. It was noted that most of the cities around us are also not
including Police and Fire in the FMCRA and the polled numbers show that one in fifteen cities are
including Emergency Services in FMCRA.
9.FUTURE AGENDA ITEMS:
There were no future agenda items suggested.
10.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the meeting at 8:52 p.m.
Page 9Page 13
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Rightnow the current information that he has is not sufficient for construction of the grading. There wasquestion if the plat could be conditioned upon receipt of civil and construction plans. Director ofDevelopment Services Ramie Hammonds noted that staff typically does not file the plat until all ofthe public improvements are complete. There was discussion as to how this could be done to getwhat the City needs done but not be an impediment to development. Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them startconstruction. City Engineer Tracy LaPiene summarized what he needed. He noted that JordanEngineering said they would provide the information that is needed. It was noted that the twoengineers would get together in the morning and work this out. If a motion was made contingent onthe receipt of the civil engineered plans would that be sufficient for them to move forward. A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, andLots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally locatedwest of Metz Road and approximately 300 feet North of the intersection of Metz Road and ViewRoad, with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. There was no further discussion.The motion was called by the CitySecretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with a three in favor and two in opposition (Councilmember Chickand Councilmember Clark voting in opposition).7.Sanger Meadow Addition Phase 3 Final PlatConsider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, andLots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and GenerallyLocated North West of the Intersection of Metz Road and View Road.Mayor Muir read the item and noted that this discussion was done with the last item and asked staffif there were any additional comments with this item. It was noted that it was he same as the lastitem.A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in thephase 3 addition and there being only two accesses. Staff advised that the two points of accessmeet the subdivision requirement There was no further discussion. The motion was called by theCity Secretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with three in favor and two in opposition (Councilmember Chick andCouncilmember Clark voting in opposition).8.INFORMATION ITEMS:a.Economic Development UpdateDirector of Economic Development Shani Bradshaw provided the City Council with an update onwhat she is doing to keep the local businesses updated during this COVID19 pandemic. She notedin detail valuable information which she has received from various entities to help small businesses. The links are posted on the City of Sanger's Economic Development Facebook Page and alsobeing posted on the City Website. Ms. Bradshaw welcomed anyone to call her if they have anyquestions or if she could be of assistance. b.Update Related to the City of Sanger's Response to COVID19City Manager Alina Ciocan provided an update advising that we continue to monitor and assess theCOVID19 situation. As a result we have extended the closure of City facilities to the public untilApril 30th. This aligns us with the President's guidelines for social distancing and the Governor'sorder that extends until April 30th. Internally, we have implemented flex schedules and staff workingfrom home. Denton County Commissioners Court will be meeting tomorrow and will revise the stayat home order which will probably get extended. We will then follow up with a revised declaration.Jeriana Staton, HR Coordinator provided an update on the employee side and noted that in additionto the Family Medical Leave Act (FMLA) there is a new coverage Families First CoronavirusResponse Act (FFCRA) which offers employees several options: If they themselves have theCOVID19 virus; if they are showing symptoms of it; or if they have been quarantined. That is themedical side to it and the other side is caring for another. They also included language for employeesto care for children during this time where childcare and school has been disrupted. This is up to 12weeks that employees could be eligible for if they have already taken leave that would go against the12 weeks. One of the very few options that the Department of Labor left up to the individual entitiesis whether to include or exclude emergency services. At this time the City has decided to excludeemergency services from this leave. They can still take traditional FMLA if there was a medicalreason attached to it. This went into effect April 1st and will continue until December 31st unless theDepartment of Labor changes it. It was noted that Police and Fire are critical infrastructure and theyare our front line and we rely on them. It was noted that most of the cities around us are also notincluding Police and Fire in the FMCRA and the polled numbers show that one in fifteen cities areincluding Emergency Services in FMCRA.9.FUTURE AGENDA ITEMS:There were no future agenda items suggested.10.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the meeting at 8:52 p.m.
Page 10Page 14
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM: James Berman, Director of Public Works
ITEM/CAPTION:
Update on Ground Storage Tanks
Discussion on Change Orders for Repairs on Acker Street and Cowling Road Ground Storage Tanks.
AGENDA TYPE:
ACTION REQUESTED: Presentation, Change Order, Other: Discussion
BACKGROUND:
On February 3, 2020 Maguire Iron, Inc. was selected to provide the professional full service water storage facilities
maintenance for the City of Sanger. During the process of renovating the Acker Street tank, we found that all of the
interior beams were severely corroded at the point where they rest on the inner support plat, as well as where the
beams are connected at the tank sidewall. During the process of renovating Cowling Road Tank much of the same
conditions were found.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Page 15
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: April 20, 2020TO: Alina Ciocan, City ManagerFROM: James Berman, Director of Public WorksITEM/CAPTION:Update on Ground Storage TanksDiscussion on Change Orders for Repairs on Acker Street and Cowling Road Ground Storage Tanks.AGENDA TYPE: ACTION REQUESTED: Presentation, Change Order, Other: DiscussionBACKGROUND:On February 3, 2020 Maguire Iron, Inc. was selected to provide the professional full service water storage facilitiesmaintenance for the City of Sanger. During the process of renovating the Acker Street tank, we found that all of theinterior beams were severely corroded at the point where they rest on the inner support plat, as well as where thebeams are connected at the tank sidewall. During the process of renovating Cowling Road Tank much of the sameconditions were found. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Recommended Change Orders 4/16/2020 Cover Memo
Page 16
March 20, 2020
City of Sanger, Texas
c/o James Berman
502 Elm Street
Sanger, TX 76266
Mr. Berman:
Per your request I have created a report outlining the current condition of the Acker St. 300,000 gallon, the Cowling Rd.
500,000 gallon, and the Well #6 200,000 water storage tanks. I have also included an explanation about exposing latent
defects in the structure of a tank during the renovation process (see page 2).
Prior to submitting the response to the City’s RFQ, I indicated that we may find structural problems with the beams and
roof plates on the Acker St. and Cowling Rd. tanks. During the process of renovating the Acker St. tank, we found that all
of the interior beams were severely corroded at the point where they rest on the inner support plate, as well as where
the beams are connected at the tank sidewall. The level of corrosion on the tank made it unsafe for rigging. We re-
inspected the Cowling Rd. Tank to assess the condition of the interior roof structure, as well as the Well #6 tank to
provide a comprehensive list of any potential change order items.
Enclosed are the findings from the inspections, as well as recommendations and pricing for fixing the structural
problems. All of the pricing is turnkey, and includes all soft-costs such and engineering, permitting, etc. If you have any
questions, please do not hesitate to contact me. Again, we appreciate this opportunity and look forward to maintaining
the City’s tanks for many years to come.
Best regards,
Jack Powell
Sales Manager – South
Texas, Louisiana, Mississippi, Arkansas, Oklahoma, and E. Missouri-Illinois
powellj@maguireiron.com
337-936-6012
Page 17
Visual Inspections, Latent Defects, and Change Orders
Visual water tank inspections are completed when the tank in online and still providing water service to the city. This is
a common type of inspection because it is the least invasive and least stressful, and it can be completed at no cost to the
city. The inspector is able to assess the coatings, condition of the appurtenances, and most of the structural
components of the tank. That information is used to create the initial scope of work for the required repairs and
coatings for each tank, which Jeff Leubner provided in his reports and proposal for the city.
When we use a visual inspection to create pricing and a Maintenance Plan with upfront renovations and repairs, we
always include language in the contract regarding “latent defects.” These are deficiencies in the tank which could not
readily be seen through the visual inspection. Many times, these defects are only discovered after the abrasive blast is
completed. We have seen many situations where past structural damage is painted over and only visible after the
coating is removed. It is possible to discover some of these deficiencies through more thorough inspections, but they
are extremely costly and require the tank to be rigged/scaffolded and removed from service for multiple days.
Inspections like these can cost over $25,000. In the end, the city spends a significant amount of money to only discover
the problem, without doing anything to solve it.
As we have shown you through pictures, we discovered issues with the Acker St. 300,000 gallon tank after removing the
vent structure and completing the abrasive blast adjacent to the vent, inner support post, and post support plate. We
discovered that the beams and support plate were completely deteriorated and would require replacement. The only
way to uncover this issue was to complete significant work to the tank, such as the above mentioned. We discovered a
much smaller problem on the Well #6 tower when we abrasive blasted an area near an expansion joint on the tank’s fill
pipe. Again, the only way to discover the issue was through aggressive measures.
As you can see, there are challenges when creating the initial specification for renovating tanks. When we run into a
situation such as Sanger, we have two options: first, specify repairs that might need to made, which significantly drives
up the cost and may not be required; or second, address the repairs that we can see, and address additional problems as
they arise. The second option allows us to provide the most cost-effective solution, as we are not inflating our costs for
unnecessary repairs.
Per your request we are currently working on potential solutions for roof issues if they arise on the 500,000 gallon
Cowling Rd. Tank, as they did with the Acker St. Tank, so that the council can have the information beforehand. I will
provide costs for both roof repair and complete replacement.
I understand that change orders for construction projects are challenging for cities. We try to avoid them, or at least
make the customer aware that there may be potential change orders, as I did before submitting the response to the
RFQ. We appreciate you working with us to provide the best solutions for the city. We can also look forward to
thoroughly maintaining the tanks in the future on the Maintenance Plan, so that the city will not be facing the same
challenges that we are dealing with now.
Page 18
300,000 Gallon Acker St. Tank Pictures
exterior roof vent throat pipe looking into tank interior
close up from above, interior beams and plate – complete delamination of the steel
Page 19
Interior Plate from above after rust removed
interior ladder and beam at sidewall – beam delaminated at sidewall
Page 20
interior beams and inner plate (hole circled) view from inside
interior beams – example of beam starting to twist and fall due to corrosion
Page 21
Acker St. Tank Inspection Notes, Recommendations, and Cost of Repair
Notes:
1. The roof beams exhibit aggressive corrosion and delamination of the steel throughout the length of the
beams; the beam ends (at the sidewall and at the center plate/post) are severely corroded and lack
structural integrity. Some beams have started to twist and droop.
2. The center plate (upon which the beams rest) at the top of the center post is severely corroded and
has deep pitting, as well as holes in the plate steel.
3. The roof plates exhibit corrosion in the lapped seams, or where plates overlap each other.
Recommendations:
Roof Beam Replacement
• Remove and replace all of the roof beams (24) with new, 6” C-channel beams of similar
construction of the original beams. Replacing only sections of the beams would be as costly as full
replacement.
• Remove and replace the center plate with a similar size ring of rolled 6” C-channel. Install
additional bracing from the rolled channel ring to the existing center post (similar to Cowling Rd.
design).
• Keep the current roof plates and abrasive blast per the original scope of work. Any holes caused by
the SSPC-SP#10 blast would be plated over with full seam welds.
Cost to complete the above work: $75,000.00
Page 22
500,000 Gallon Cowling Rd. Tank Pictures
exterior roof vent throat pipe looking into tank interior
interior view from above, interior beams and plate – aggressive corrosion of the steel
Page 23
Interior beams and roof plates
additional picture of beams and roof plates
Page 24
interior beams at tank sidewall
interior beams, roof plates, center post, center rolled channel support ring with bracing
Page 25
Cowling Rd. Tank Inspection Notes, Recommendations, and Cost of Repair
Notes:
1. The roof beams exhibit aggressive corrosion and delamination of the steel throughout the length of the
beams; the beam ends (at the sidewall) are severely corroded .
2. The center ring (upon which the beams rest) at the top of the center post is severely corroded and has
deep pitting, but should clean-up after the abrasive blast.
3. The roof plates exhibit aggressive corrosion and delamination in the lapped seams, or where plates
overlap each other; lapped steel is peeling away from the lapped plate. The plates exhibit aggressive
corrosion over a majority of the plate surface.
Recommendations (3 options):
1. Proceed as planned with renovation; assess structure post-abrasive blast. Provide minor steel repair
and/or replacement as needed.
Cost to complete the above work: $575/hour + materials
2. Remove and replace all of the roof beams (30) with new, 6” C-channel beams of similar construction of
the original beams. Replacing only sections of the beams would be as costly as full replacement.
o Keep the current roof plates and abrasive blast per the original scope of work. Any holes
caused by the SSPC-SP#10 blast would be plated over with full seam welds.
Cost to complete the above work: $125,000.00
3. Remove and replace the entire roof structure and plates if current steel condition is beyond repair.
o The city has two installation options:
▪ Install a roof of similar construction to the current design.
▪ Install a self-supporting dome roof.
• Roof would require no beams, posts, or additional bracing on the tank
interior or exterior, leaving a smooth surface on the tank interior. This
would increase the life of the tank roof over the interior beam option.
Cost to complete the above work: $235,000.00 for either option
Page 26
200,000 Gallon Well #6 Tank Pictures
pipe and baffle-expansion joint
pipe and corrosion
Page 27
Well #6 Pedisphere Tank Inspection Notes, Recommendations, and Cost of Repair
Notes:
1. The inlet and outlet pipes exhibit areas of localized corrosion. Corrosion may be coming from the
inside to outside of pipe. It appears that the expansion joint does not require replacement.
Recommendations:
• Pipe does require welding repair; expansion joint will be further assessed at time of repair
(approximately 4-20-2020).
Cost to complete the above work: No additional cost unless expansion joint requires replacement
Page 28
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.a.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Monthly Financial Report February 29, 2020
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Financial Report February 29, 2020 4/13/2020 Cover Memo
Page 29
Expenditure Category Annual Budget Expenditures &
Encumbrances
Percent of
Budget
Salaries & Benefits 6,546,131$ 2,366,515$ 36%
Supplies & Materials 598,710 200,785 34%
Maintenance & Operations 7,152,775 2,665,965 37%
Contract Services 2,101,434 1,027,732 49%
Utilities 511,300 186,310 36%
Capital Expenses 833,000 464,238 56%
Debt Service 1,623,477 534,072 33%
Other Department Expense 92,994 7,713 8%
Transfers 1,032,720 824,272 80%
Total 20,492,541$ 8,277,602$ 40%
February 29, 2020
Combined General & Enterprise Fund Expenditures by Classification
MONTHLY FINANCIAL REPORT
This is the financial report for the period ended February 29,2020.Revenues and
expenditures reflect activity from October 1,2018 through February 29,2020 or forty-two
percent (42%)of the fiscal year.
GENERAL FUND
The General Fund has collected sixty-eight percent (68%)of projected revenues.All
revenues are performing within projections.
Year to date General Fund operating expenditures are thirty-nine percent (39%)of the
annual budget.All expenditure categories are within projections.
ENTERPRISE FUND
The Enterprise Fund has collected thirty-seven percent (37%)of projected revenues.All
revenue categories are performing within projections.
Year to date Enterprise Fund operating expenditures are thirty-eight percent (38%)of
the annual budget.All expenditure categories are within projections.
Page 1 of 11
Page 30
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Revenues
Property Taxes 4,065,250$ 3,697,869$ 91%367,381$
Sales & Beverage Taxes 905,800 455,030 50%450,770
Franchise Fees 878,222 373,267 43%504,955
Solid Waste 935,500 392,963 42%542,537
Licenses & Permits 343,070 177,212 52%165,858
Fines & Forfeitures 95,526 24,728 26%70,798
Department Revenues 834,961 401,574 48%433,387
Interest & Miscellaneous 81,500 31,699 39%49,801
Total Operating Revenues 8,139,829 5,554,342 68%2,585,487
Operating Expenditures
Administration 636,507 274,150 43%362,357
Police & Animal Control 1,872,795 639,108 34%1,233,687
Fire & Ambulance 1,829,356 688,925 38%1,140,431
Municipal Court 197,494 72,408 37%125,086
Development Services 637,615 223,142 35%414,473
Streets 638,035 252,211 40%385,824
Parks & Recreation 636,092 326,252 51%309,840
Library 303,470 124,642 41%178,828
Solid Waste 850,000 360,894 42%489,106
Total Operating Expenditures 7,601,364 2,961,732 39%4,639,632
Revenues Over (Under) Expenditures 538,465 2,592,610 (2,054,145)
Transfers
Transfer In From Enterprise Fund - - 0%-
Transfer In From Enterprise Fund - PILOT 85,000 86,952 102%(1,952)
Transfer In From Debt Service Fund - - 0%-
Transfer Out To Capital Projects Fund (675,000) 0%(675,000)
Total Transfers (590,000) 86,952 (676,952)
Net Change in Fund Balance (51,535)$ 2,679,562$ (2,731,097)$
Fund Balance, Beginning of Year 1,745,609 1,745,609 -
Fund Balance, End of Year 1,694,074$ 4,425,171$ (2,731,097)$
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
February 29, 2020
47%
42%
43%
50%
91%
0%25%50%75%100%
Other Revenues
Solid Waste
Franchise Fees
Sales & Beverage Taxes
Property Taxes
General Fund Revenues: Actual to Budget
YTD Actual
Budget
42%
41%
51%
40%
35%
37%
38%
34%
43%
0%25%50%75%100%
Solid Waste
Library
Parks & Recreation
Streets
Development Services
Municipal Court
Fire & Ambulance
Police & Animal Control
Administration
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 2 of 11
Page 31
CITY OF SANGER, TEXAS
GENERAL FUND 3-YEAR REVENUE TRENDS
February 29, 2020
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
$3,000,000
$3,250,000
$3,500,000
$3,750,000
$4,000,000
CURRENT PROPERTY TAX REVENUE
2019-2020
2018-2019
2017-2018
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
SALES & BEVERAGE TAX REVENUE
2019-2020
2018-2019
2017-2018
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FRANCHISE FEE REVENUE
2019-2020
2018-2019
2017-2018
Page 3 of 11
Page 32
Annual
Budget
Year to Date
Actual
% of
Budget
Budget
Balance
Operating Revenues
Water 2,087,800$ 658,915$ 32%1,428,885$
Wastewater 2,036,650 709,367 35%1,327,283
Electric 7,700,000 2,847,526 37%4,852,474
Penalties & Fees 211,000 77,282 37%133,718
Interest 15,000 128,284 855%(113,284)
Miscellaneous 68,250 64,157 94%4,093
Total Operating Revenues 12,118,700 4,485,531 37%7,633,169
Operating Expenditures
Administration 1,485,184 639,685 43%845,499
Water 1,353,723 524,452 39%829,271
Wastewater 770,307 221,555 29%548,752
Electric 6,579,824 2,624,455 40%3,955,369
Debt Service 1,571,942 481,674 31%1,090,268
Total Operating Expenditures 11,760,980 4,491,821 38%7,269,159
Revenues Over (Under) Expenditures 357,720 (6,290) 364,010
Transfers Out
Transfer to General Fund - - 0%-
Transfer to 4A - - 0%-
Transfer to WW CIP Reserve 156,800 65,333 42%91,467
Transfers to Storm Recovery Fund 115,920 48,300 42%67,620
Transfer to General Fund - PILOT 85,000 35,417 42%49,583
Total Transfers Out 357,720 149,050 208,670
Net Change in Fund Balance 0$ (155,340)$ 155,340$
Fund Balance, Beginning of Year 3,982,069 3,982,069 -
Fund Balance, End of Year 3,982,069$ 3,826,729$ 155,340$
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
February 29, 2020
92%
37%
35%
32%
0%25%50%75%100%
Other Income
Electric
Wastewater
Water
Enterprise Fund Revenues: Actual to Budget
YTD Actual
Budget
31%
40%
29%
39%
43%
0%25%50%75%100%
Debt Service
Electric
Wastewater
Water
Administration
Enterprise Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 4 of 11
Page 33
CITY OF SANGER, TEXAS
ENTERPRISE FUND 3-YEAR REVENUE TRENDS
February 29, 2020
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
WATER SALES REVENUE
2019-2020
2018-2019
2017-2018
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
WASTE WATER SALES REVENUE
2019-2020
2018-2019
2017-2018
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
ELECTRIC SALES REVENUE
2019-2020
2018-2019
2017-2018
Page 5 of 11
Page 34
Name General Fund Enterprise
Fund
Debt Service
Fund
Capital
Projects Fund Total
UNRESTRICTED
Cash for Operations 2,934,756$ 1,398,567$ -$ -$ 4,333,323$
Contingency Reserves for Operations 1,032,009 1,026,811 - - 2,058,820
TOTAL UNRESTRICTED 3,966,765$ 2,425,378$ -$ -$ 6,392,143$
RESTRICTED
Debt Service -$ 1,375,617$ 1,139,858$ -$ 2,515,475$
Water Deposits - 453,232 - - 453,232
Equipment Replacement 226,491 123,710 - - 350,201
Electric Storm Recovery - 1,083,282 - - 1,083,282
Hotel Occupancy Tax 55,039 - - - 55,039
Grant Funds 11,826 11,826
Keep Sanger Beautiful (KSB)5,526 - - 5,526
Library 96,503 - - - 96,503
Court Security 10,203 - - - 10,203
Court Technology (535) - - - (535)
Child Safety Fee 45,292 45,292
Donations 15,498 - - - 15,498
TOTAL RESTRICTED 465,843$ 3,035,841$ 1,139,858$ -$ 4,641,542$
CAPITAL PROJECTS
General Capital Projects -$ -$ -$ 2,695,869$ 2,695,869$
Enterprise Capital Projects - - - 6,138,915 6,138,915
TOTAL CAPITAL PROJECTS -$ -$ -$ 8,834,784$ 8,834,784$
TOTAL CASH AND INVESTMENTS 4,432,608$ 5,461,219$ 1,139,858$ 8,834,784$ 19,868,469$
February 29, 2020
CASH AND INVESTMENTS
CITY OF SANGER, TEXAS
Debt
Service
47%
Water
Deposits
8%
Equipment
Replacement
7%
Electric Storm
Recovery…
Other
18%
Restricted
Unrestricted
31%
Restricted
26%Capital
Projects
43%
Total Cash & Investments
Cash for
Operations
68%
Contingency
Reserves for
Operations
32%
Unrestricted
General
Capital
Projects
31%
Enterprise
Capital
Projects
69%
Capital Projects
Page 6 of 11
Page 35
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 001-00-1000 0.05%6,471,685$ 6,612,018$
Employee Benefits Cash 110-00-1000 0.20%20,802 20,802
Employee Benefits MM 110-00-1010 0.20%83,312 85,168
Internal Service Fund 180-00-1000 192,768 216,247
OPERATING ACCOUNTS 6,768,567$ 6,934,235$
GF Contingency Reserve MM 2487969 001-00-1031 0.20%603,637$ 604,450$
GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2020 0.55%214,283 214,283
GF Contingency Reserve CD 674907 001-00-1043 7/13/2020 0.45%213,140 213,276
CONTINGENCY RESERVE 1,031,060$ 1,032,009$
*GF Equipment Replacement MM 2376237 001-00-1032 0.20%161,756$ 162,399$
*GF Equipment Replacement CD 719706 001-00-1033 7/6/2020 0.45%64,052 64,092
EQUIPMENT REPLACEMENT RESERVES 225,808$ 226,491$
*Hotel Occupancy Tax 050-00-1000 57,514$ 55,039$
*Police Grant Fund 320-00-1000 11,826 11,826
*Fire Grant Fund 324-00-1000 60,630 60,630
*Library Grant Fund 342-00-1000 14 14
*Beautification Board - KSB 432-00-1000 5,526 5,526
*Library Restricted for Building Expansion 442-00-1000 44,604 44,604
*Library Building Expansion CD 702994 442-00-1035 1/22/2021 0.45%51,866 51,899
*Parkland Dedication Fund 450-00-1000 100,044 100,044
*Roadway Impact Fee Fund 451-00-1000 682,830 693,093
*Court Security Restricted Fund 470-00-1000 10,104 10,203
*Court Technology Restricted Fund 471-00-1000 (494) (535)
*Child Safety Fee Fund 475-00-1000 45,292 45,292
*Police Donations 620-00-1000 78 78
*Fire Donations 624-00-1000 6,150 6,150
*Banner Account for Parks 632-00-1000 3,061 3,061
*Library Donations 642-00-1000 6,209 6,209
OTHER 1,085,254$ 1,093,133$
TOTAL CASH AND INVESTMENTS 9,110,689$ 9,285,868$
TOTAL UNRESTRICTED 7,799,627$ 7,966,244$
*Restricted Funds
GENERAL FUND
February 29, 2020
CASH AND INVESTMENTS
Page 7 of 11
Page 36
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 008-00-1010 0.05%1,396,252$ 1,398,567$
OPERATING ACCOUNTS 1,396,252$ 1,398,567$
*Pooled Cash 008-00-1010 0.05%154,864$ 153,232$
*Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000
WATER DEPOSIT REFUND ACCOUNT 454,864$ 453,232$
*Combined EF Debt Service MM 2376113 008-00-1039 0.20%1,293,882 1,375,617
BOND FUNDS 1,293,882$ 1,375,617$
EF Contingency Reserve MM 2809753 008-00-1012 0.20%602,145$ 602,956$
EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%316,599 316,800
EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%106,987 107,055
CONTINGENCY RESERVES 1,025,731$ 1,026,811$
*EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,072,179$ 1,083,282$
*EF Equipment Replacement MM 2376202 008-00-1034 0.20%123,187 123,710
OTHER 1,195,366$ 1,206,992$
TOTAL CASH AND INVESTMENTS 5,366,095$ 5,461,219$
TOTAL UNRESTRICTED 2,421,983$ 2,425,378$
*Restricted Funds
ENTERPRISE FUND
February 29, 2020
CASH AND INVESTMENTS
Page 8 of 11
Page 37
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 003-00-1000 0.05%815,325$ 1,081,839$
*DSF Money Market 2376105 003-00-1010 0.20%57,941 58,019
TOTAL RESTRICTED 873,266$ 1,139,858$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 004-00-1000 0.05%1,617,415$ 2,695,869$
TOTAL RESTRICTED 1,617,415$ 2,695,869$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%934,246$ 948,570$
*Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,515,497 1,548,530
*SEWER CAPITAL RESERVE - TAP FEES 2,449,743$ 2,497,100$
*Water Capital Reserve MM 2376156 840-00-1037 0.20%1,260,079$ 1,283,571$
*Pooled Cash 840-00-1000 0.05%3,037,655 2,358,244
TOTAL RESTRICTED 6,747,477$ 6,138,915$
*Restricted Funds
ENTERPRISE CAPITAL PROJECTS FUND
GENERAL CAPITAL PROJECTS FUND
DEBT SERVICE FUND
DEBT SERVICE & CAPITAL PROJECTS
CASH AND INVESTMENTS
February 29, 2020
Page 9 of 11
Page 38
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 41-00-1000 0.05%400,095$ 486,061$
*Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,604 331,631
*4A MM 902551273 Prosperity 41-00-1012 0.20%477,767 478,101
*Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2020 0.25%95,533 95,533
TOTAL CASH AND INVESTMENTS 1,304,999$ 1,391,326$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 42-00-1000 0.05%900,460$ 733,019$
*Cash MM 2379694 42-00-1010 0.05%192,221 192,480
*4B CD 653500 42-00-1013 4/3/2020 0.45%22,039 22,053
*4B CD 659924 42-00-1014 11/12/2020 0.45%21,786 21,799
*4B CD 664243 42-00-1015 6/5/2020 0.45%21,870 21,884
*4B CD 673277 42-00-1016 7/9/2020 0.45%21,813 21,826
*4B CD 686115 42-00-1017 8/4/2020 0.45%21,820 21,834
*4B CD 689521 42-00-1018 9/11/2020 0.45%21,730 21,744
*4B CD 694371 42-00-1019 10/14/2020 0.45%21,804 21,818
*4B CD 697230 42-00-1020 11/17/2020 0.45%21,918 21,932
*4B CD 699934 42-00-1021 12/18/2020 0.45%21,831 21,845
*4B CD 702285 42-00-1022 1/31/2020 0.45%21,632 21,646
*4B CD 706078 42-00-1023 2/19/2021 0.45%21,533 21,546
*4B CD 720097 42-00-1024 2/9/2021 0.45%21,303 21,317
*4B CD 720119 42-00-1025 11/9/2020 0.45%21,328 21,341
TOTAL CASH AND INVESTMENTS 1,375,088$ 1,208,084$
*Restricted Funds
4B FUND
4A & 4B FUNDS
February 29, 2020
CASH AND INVESTMENTS
4A FUND
Page 10 of 11
Page 39
a.
b.
Clayton Gray Alina Ciocan
Clayton Gray Alina Ciocan
Finance Director City Manager
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA,investment officers are required to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
the officer has a business relationship with a business organization offering to engage
in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or
the officer is related within the second degree by affinity or consanguinity,as
determined under Chapter 573 of the Texas Government Code,to an individual
seeking to transact investment business with the entity. PFIA 2256.005 (i).
CITY OF SANGER, TEXAS
INVESTMENT REPORT
February 29, 2020
The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies
as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the
Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly
on all accounts.Therefore,book value and market value are the same and the City does not have
accrued interest on its investments.
Page 11 of 11
Page 40
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.b.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM:
ITEM/CAPTION:
Capital Projects Recap April 13, 2020
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Capital Projects Report April 13, 2020 4/13/2020 Cover Memo
Page 41
C U R R E N T P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
C001 McReynolds Road Reconstruction 100%522,919$ -$ 522,919$ 486,313$ 6,314,032$ (138,473)$ -$ 6,175,559$ 6,172,965$ 133,869$ 133,869$ 6,832,346$ 6,793,147$ 99%
C002 2019-2020 Street Rehab Program 6%-$ -$ -$ -$ 837,682$ 837,682$ 47,558$ -$ -$ 837,682$ 47,558$ 6%
E005 Wastewater Treatment Plant 99%995,203$ 313,402$ 1,308,605$ 1,216,760$ 10,992,845$ 256,125$ -$ 11,248,970$ 11,160,332$ 397,247$ 397,247$ 12,954,822$ 12,774,339$ 99%
Total Projects Under Contract 1,518,122$ 313,402$ 1,831,524$ 1,703,073$ 18,144,559$ 117,652$ -$ 18,262,210$ 17,380,855$ 531,116$ 531,116$ 20,624,850$ 19,615,044$ 95%
U P C O M I N G P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
E006 Railroad Lift Station TBD 69,966$ 589,300$ 659,266$ 768,504$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,215,777$ 771,251$ 15%
E009 Gravity-Outfall Pipelines/Stream Restoration TBD 342,300$ -$ 342,300$ 271,922$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 19,069$ 19,069$ 4,269,369$ 292,659$ 7%
E010 455 Relocation of Utilities-Water & Sewer TBD 250,000$ -$ 250,000$ 126,704$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,750,000$ 126,704$ 5%
E011 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ 1,500,000$ -$ 0%
Total Extimted Projects 662,266$ 589,300$ 1,251,566$ 1,167,130$ -$ -$ 12,406,500$ 12,406,500$ 1,668$ 77,080$ 21,816$ 13,735,146$ 1,190,614$ 9%
A L L P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
Grand Totals 2,180,388$ 902,702$ 3,083,090$ 2,870,203$ 18,144,559$ 117,652$ 12,406,500$ 30,668,710$ 17,382,523$ 608,196$ 552,932$ 34,359,996$ 20,805,658$ 61%
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
CAPITAL PROJECTS RECAP
April 13, 2020
E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T
Page 42
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.c.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Letter from Waste Connections re: COVID19
Letter from Waste Connections re: COVID19
AGENDA TYPE:
ACTION REQUESTED:
BACKGROUND:
Waste Connections has notified the City that there has been an increase in residential disposal during the "Shelter in
Place" order. The attached letter notifies the City that Bulk Waste and Recycling collections may be affected. The City
will be notified of any changes in service.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Page 43
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.c.AGENDA MEETING DATE: April 20, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Letter from Waste Connections re: COVID19Letter from Waste Connections re: COVID19AGENDA TYPE: ACTION REQUESTED: BACKGROUND:Waste Connections has notified the City that there has been an increase in residential disposal during the "Shelter inPlace" order. The attached letter notifies the City that Bulk Waste and Recycling collections may be affected. The Citywill be notified of any changes in service.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Letter from Waste Connections 4/13/2020 Cover Memo
Page 44
Waste Connections Lone Star, Inc. Monday, April 13, 2020
4001 Old Denton Rd
Haltom City, TX 76117
Sanger, Texas City Hall
502 Elm St.
PO BOX 1729
Sanger, TX 76266
Re: Notice COVID-19
Sanger Administration:
During the Emergency COVID-19 declaration; Waste Connections Lone Star, Inc. is working to ensure
continuity of operations for your municipality. We are committed to provide essential services to our
communities. Waste industry has seen the following the impacts of the pandemic across the country, and more
so locally.
30% increase in residential disposal due to the “Shelter in place” order.
Increased contamination recycling.
Reduction in business services and disposal.
Bulk Waste - Collection may be suspended at a future date. Due to the major influx of residential waste and
the limitation of man power/trucks carrying capacity. We need to ensure that we prioritize what waste is
collected to ensure all of your residents are serviced as scheduled. Bulk piles may not get all picked up on
service day depending on the size and or what the bulk is comprised of; example (fencing, large brush piles,
construction and home improvement remodel waste). We will notify the city of any large bulk not serviced.
Recycle – In the event an approved recycling facility rejects load due to contamination, or approved recycling
facility is not open, loads will need to be disposed of. The city will be notified if any recycle is diverted.
If you have any questions or need any additional information please feel free to contact me at your convenience.
Sincerely,
Brian Culhane
Site Manager
Waste Connections Mobile 817-401-4644
Page 45
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.d.
AGENDA MEETING DATE: April 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
Atmos Energy Corporation MidTex 2019 IRA Filing
Atmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update.
AGENDA TYPE: Regular
ACTION REQUESTED: Other: Informational
BACKGROUND:
The Interium Rate Adjustment (IRA) was scheduled to take place on April 28, 2020 or 45 days later if the City acted
to suspend the initial effective date, on June 12, 2020. Atmos Energy has decided to defer implementation of its IRA
until September 1, 2020 to help communities while the nation responds to the COVID19 Pandemic. A letter from
Atmos Energy Corporation is attached to this item with more detail.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Page 46
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.d.AGENDA MEETING DATE: April 20, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Atmos Energy Corporation MidTex 2019 IRA FilingAtmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update.AGENDA TYPE: RegularACTION REQUESTED: Other: InformationalBACKGROUND:The Interium Rate Adjustment (IRA) was scheduled to take place on April 28, 2020 or 45 days later if the City actedto suspend the initial effective date, on June 12, 2020. Atmos Energy has decided to defer implementation of its IRAuntil September 1, 2020 to help communities while the nation responds to the COVID19 Pandemic. A letter fromAtmos Energy Corporation is attached to this item with more detail. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Atmos Energy Letter IRA Filing 4/14/2020 Cover Memo
Page 47
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