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06/01/2020-CC-Agenda Packet-RegularAGENDA CITY COUNCIL REGULAR MEETING MONDAY, JUNE 1, 2020 7:00 PM HISTORIC CHURCH BUILDING 403 NORTH 7th STREET SANGER, TEXAS 1.Call Meeting to Order, Invocation and Pledge of Allegiance. 2.CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues brought up during this section.) 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 05182020 Approve the May 18, 2020 Work Session Minutes. 2.City Council Regular Meeting Minutes 05182020 Approve May 18, 2020 Regular City Council Meeting Minutes. 4.Consider Any Items Removed from Consent Agenda. REGULAR AGENDA 5.Kenning Addition Minor Plat Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa Fe Railroad. 6.Meadow Green Farm Addition Preliminary Plat Consider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. 7.Pate Addition Rezoning Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding a Zoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately 0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. Page 1 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXAS1.Call Meeting to Order, Invocation and Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.7.Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. 8.Pate Addition Replat Conduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2 of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. 9.Sonic Drive In Sign Variance Conduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3 Building Regulations Article 3.1400 Sign Regulations, Section 3.1407. 10.Consider Engaging Brooks Watson & Company for Audit Services Consider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified Public Accountants, for Audit Services for the 20192020 Fiscal Year and Authorize the City Manager and Mayor to Sign Acknowledgement and Agreement as Submitted. 11.Ordinance #061820 Budget Amendment FY 20192020 Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, Which Will Amend the Budget for the 20192020 Fiscal Year and Authorizing Amended Expenditures as Provided; Providing for the Repeal of all Ordinances in Conflict; Providing for a Severability Clause; and Providing for an Effective Date. 12.INFORMATION ITEMS: a.Monthly Financial Report March 31, 2020 b.Monthly Financial Report April 30, 2020 c.Capital Projects Recap May 27, 2020 d.Disbursements April 2020 13.FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). 14.ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. Page 2 AGENDACITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXAS1.Call Meeting to Order, Invocation and Pledge of Allegiance.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.7.Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally LocatedSouth of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of PlumSt. 8.Pate Addition ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N10th St and N 8th St and Approximately 294 Feet North of Plum St.9.Sonic Drive In Sign VarianceConduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3Building Regulations Article 3.1400 Sign Regulations, Section 3.1407.10.Consider Engaging Brooks Watson & Company for Audit ServicesConsider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified PublicAccountants, for Audit Services for the 20192020 Fiscal Year and Authorize the City Manager andMayor to Sign Acknowledgement and Agreement as Submitted.11.Ordinance #061820 Budget Amendment FY 20192020Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, WhichWill Amend the Budget for the 20192020 Fiscal Year and Authorizing Amended Expenditures asProvided; Providing for the Repeal of all Ordinances in Conflict; Providing for a Severability Clause;and Providing for an Effective Date. 12.INFORMATION ITEMS:a.Monthly Financial Report March 31, 2020b.Monthly Financial Report April 30, 2020c.Capital Projects Recap May 27, 2020d.Disbursements April 202013.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of Council to bring forward items theywish to discuss at a future meeting, A Council Member may inquire about a subject for which noticehas not been given. A statement of specific factual information or the recitation of existing policy maybe given. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Councilor at the call of the Mayor).14.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on theCity Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a placeconvenient and readily accessible to the general public at all times. Said notice was posted on thefollowing date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. May 29, 2020 at 5:30 PM Cheryl Price City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 4587930 for further information. Page 3 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.1. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Work Session Minutes 05182020 Approve the May 18, 2020 Work Session Minutes. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: Attached for Council approval are the Work Session minutes from from May 18, 2020. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Work Session Minutes 5182020 5/29/2020 Cover Memo Page 4 CITY OF SANGER, TEXAS MINUTES: WORK SESSION CITY COUNCIL MEETING Monday, May 18, 2020 6:00 PM 502 Elm Street, Sanger, Texas IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE Meetings will temporarily be held via teleconference and will not be held at Sanger City Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic or videoconference meetings of government bodies that are accessible to the public to decrease large groups of people from assembling in order to advance the public health goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirement that government officials and members of the public be physically present at a meeting location. A recording of the telephone conference will be made available to the public in accordance with the Open Meetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved. This meeting is a Work Session there is typically no public input allowed during a Work Session. There is no action taken on items summarized or discussed during a Work Session. The public may dial one of the the following numbers and enter the Meeting ID and Password to join the meeting. A tollfree number is available and noted on the list below: Topic: City Council Regular Work Session Teleconference Meeting 05182020 Time: May 18, 2020 06:00 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/89728651431?pwd=T2MvaDhpQ1dTVWpzT2dzVmxvQTM5Zz09 Meeting ID: 897 2865 1431 Password: 991995 Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) 888 475 4499 US Tollfree 877 853 5257 US Tollfree Meeting ID: 897 2865 1431 Password: 991995 COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark. COUNCIL MEMBERS ABSENT: Page 1Page 5 CITY OF SANGER, TEXASMINUTES: WORK SESSION CITY COUNCIL MEETINGMonday, May 18, 2020 6:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. This meeting is a Work Session there is typically no public input allowed during a Work Session. There is no action taken on items summarized or discussed during a Work Session.The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Topic: City Council Regular Work Session Teleconference Meeting 05182020 Time: May 18, 2020 06:00 PM Central Time (US and Canada)Join Zoom Meetinghttps://us02web.zoom.us/j/89728651431?pwd=T2MvaDhpQ1dTVWpzT2dzVmxvQTM5Zz09Meeting ID: 897 2865 1431Password: 991995Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 253 215 8782 US (Tacoma)+1 301 715 8592 US (Germantown)+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)888 475 4499 US Tollfree877 853 5257 US TollfreeMeeting ID: 897 2865 1431Password: 991995COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark. COUNCIL MEMBERS ABSENT: None. STAFF MEMBERS PRESENT: City Secretary Cheryl Price, Social Media Librarian Laura Klenke; Human Resources Director and Special Projects Jeriana Staton. 1.Call Meeting to Order The meeting roll was called by the City Secretary. The Mayor and all five Councilmembers were noted as present by teleconference constituting a quorum. There being a quorum present the May 18, 2020 was called to order at 6:01 PM. 2.EXECUTIVE SESSION: a.Section 551.074. Texas Government Code Personnel Matters (City Manager's Annual Performance Review). The Mayor summarized the Executive Session Agenda Item and adjourned into Executive Session at 6:03 p.m. 3.RECONVENE: OPEN MEETING Any Action Taken. The Executive Session reconvened at 6:53 p.m. No action was taken during the Executive Session. This item is on the Council Meeting Regular Agenda. 4.Overview of Items on the Regular Agenda There was no overview of items on the Regular Agenda. 5.Adjourn Mayor Muir noted that he would not be attending the regular City Council Meeting and Mayor Pro Tem Bilyeu would run the meeting. There being no further items, Mayor Muir adjourned the Work Session at 7:54 p.m. Page 2Page 6 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.2. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Regular Meeting Minutes 05182020 Approve May 18, 2020 Regular City Council Meeting Minutes. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: Attached for City Council approval are the Regular Meeting Minutes for the May 18, 2020 Regular City Council Meeting. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Regular Meeting 05182020 5/29/2020 Cover Memo Page 7 CITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING Monday, May 18, 2020 7:00 PM 502 Elm Street, Sanger, Texas IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE Meetings will temporarily be held via teleconference and will not be held at Sanger City Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic or videoconference meetings of government bodies that are accessible to the public to decrease large groups of people from assembling in order to advance the public health goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirement that government officials and members of the public be physically present at a meeting location. A recording of the telephone conference will be made available to the public in accordance with the Open Meetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please email citysecretary@sangertexas.org and indicate which item you would like to comment on. You will need to provide the City Secretary your name, address, and the name, and/or number you are calling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will be called in the order they were received and will be provided an opportunity to comment. You may also provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item if you do not wish to speak, and they will be emailed to the Mayor and Councilmembers before the meeting. Please provide your comments or requests to comment for all items no later than one (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password to join the meeting. Tollfree numbers are available and noted on the list below: Meeting ID: 836 9034 7339 Password: 053049 Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) 888 475 4499 US Tollfree 877 853 5257 US Tollfree Meeting ID: 836 9034 7339 Password: 053049 COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark. COUNCIL MEMBERS ABSENT: None. STAFF MEMBERS PRESENT: Page 1Page 8 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, May 18, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak orprovide public comments during the meeting please email citysecretary@sangertexas.org andindicate which item you would like to comment on. You will need to provide the City Secretaryyour name, address, and the name, and/or number you are calling into the conference with forrecognition purposes to allow you to speak during the item. In order to facilitate Public Hearingsduring the meeting, each name on the speaking list will be called in the order they were receivedand will be provided an opportunity to comment. You may also provide comments to the CitySecretary (citysecretary@sangertexas.org) regarding an item if you do not wish to speak, andthey will be emailed to the Mayor and Councilmembers before the meeting. Please provideyour comments or requests to comment for all items no later than one (1) hour before themeeting. The public may dial one of the the following numbers and enter the Meeting ID andPassword to join the meeting. Tollfree numbers are available and noted on the list below:Meeting ID: 836 9034 7339Password: 053049Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 253 215 8782 US (Tacoma)+1 646 558 8656 US (New York)+1 301 715 8592 US (Germantown)+1 312 626 6799 US (Chicago)888 475 4499 US Tollfree877 853 5257 US TollfreeMeeting ID: 836 9034 7339Password: 053049COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; City Secretary Cheryl Price; Social Media/Libriarian Laura Klenke; Human Resource Director/Special Projects Jeriana Staton. 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. The meeting roll was called by the City Secretary. All five Councilmembers were noted as present by teleconference constituting a quorum (Mayor Muir was absent). There being a quorum present the May 18, 2020 Regular City Council Meeting by Teleconference was called to Order at 7:01 p.m. by Mayor Pro Tem Bilyeu. 2.CITIZEN INPUT: Mayor Pro Tem Bilyeu solicited any citizens who wished to speak. There were no citizens speaking up on the teleconference call who wished to speak during Citizen Input. 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 05042020 Approve the City Council Work Session Minutes for May 4, 2020 Held by Teleconference. 2.City Council Regular Meeting Minutes 05042020 Approve Minutes for the City Council Regular Meeting for May 4, 2020 Held by Teleconference. b.Proclamation Mental Health Awareness Approve Proclamation No. 050120 Proclaiming May 2020 as Mental Health Awareness Month and May 18, 2020 As Children's Health Awareness Day in the City of Sanger. There was no discussion. Councilmember Chick made a motion to approve the Consent Agenda as presented. The motion was seconded by Councilmember Clark. The vote was called by the City Secretary and the following votes were recorded: Mayor Pro Tem Bilyeu voted Yea Councilmember Barrett vote Yea Councilmember Dillon voted Yea Councilmember Clark voted Yea Councilmember Chick voted Yea The motion carried unanimously (50 vote). 4.Consider Any Items Removed from Consent Agenda. No items were removed from the Consent Agenda. REGULAR AGENDA Page 2Page 9 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, May 18, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak orprovide public comments during the meeting please email citysecretary@sangertexas.org andindicate which item you would like to comment on. You will need to provide the City Secretaryyour name, address, and the name, and/or number you are calling into the conference with forrecognition purposes to allow you to speak during the item. In order to facilitate Public Hearingsduring the meeting, each name on the speaking list will be called in the order they were receivedand will be provided an opportunity to comment. You may also provide comments to the CitySecretary (citysecretary@sangertexas.org) regarding an item if you do not wish to speak, andthey will be emailed to the Mayor and Councilmembers before the meeting. Please provideyour comments or requests to comment for all items no later than one (1) hour before themeeting. The public may dial one of the the following numbers and enter the Meeting ID andPassword to join the meeting. Tollfree numbers are available and noted on the list below:Meeting ID: 836 9034 7339Password: 053049Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 253 215 8782 US (Tacoma)+1 646 558 8656 US (New York)+1 301 715 8592 US (Germantown)+1 312 626 6799 US (Chicago)888 475 4499 US Tollfree877 853 5257 US TollfreeMeeting ID: 836 9034 7339Password: 053049COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Social Media/Libriarian Laura Klenke;Human Resource Director/Special Projects Jeriana Staton.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.The meeting roll was called by the City Secretary. All five Councilmembers were noted as presentby teleconference constituting a quorum (Mayor Muir was absent). There being a quorum presentthe May 18, 2020 Regular City Council Meeting by Teleconference was called to Order at 7:01p.m. by Mayor Pro Tem Bilyeu.2.CITIZEN INPUT:Mayor Pro Tem Bilyeu solicited any citizens who wished to speak. There were no citizens speakingup on the teleconference call who wished to speak during Citizen Input.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05042020Approve the City Council Work Session Minutes for May 4, 2020 Held byTeleconference.2.City Council Regular Meeting Minutes 05042020Approve Minutes for the City Council Regular Meeting for May 4, 2020 Held byTeleconference.b.Proclamation Mental Health AwarenessApprove Proclamation No. 050120 Proclaiming May 2020 as Mental Health AwarenessMonth and May 18, 2020 As Children's Health Awareness Day in the City of Sanger. There was no discussion. Councilmember Chick made a motion to approve the Consent Agenda aspresented. The motion was seconded by Councilmember Clark. The vote was called by the CitySecretary and the following votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett vote YeaCouncilmember Dillon voted YeaCouncilmember Clark voted YeaCouncilmember Chick voted YeaThe motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda. REGULAR AGENDA 5.Ordinance No. 051720 Declaration of Disaster Consider, Discuss and Act on Ordinance No. 051720 to Renew and Continue the Mayor's Revised Declaration of Local Disaster Dated May 15, 2020; Providing for a Penalty of Fine Not to Exceed $1,000.00 For Each Offense; Providing A Repealing Clause; Providing a Savings Clause; Providing a Severability Clause; And, Providing for An Effective Date. City Manager Alina Ciocan provided a brief summary. There was no additional discussion. A motion was made by by Councilmember Chick to approve Ordinance No. 05 17 20 to renew and continue the Mayor's revised Declaration of Local Disaster dated May 15, 2020; Providing for a penalty of fine not to exceed $1000.00 for each offense; Providing a Repealing Clause; Providing a Savings Clause; Providing Severability Clause; and, Providing for an Effective Date. The motion was seconded by Councilmember Barrett. The vote was called by the City Secretary and the following votes were recorded: Mayor Pro Tem Bilyeu voted Yea Councilmember Barrett vote Yea Councilmember Dillon voted Yea Councilmember Clark voted Yea Councilmember Chick voted Yea The motion carried unanimously (50 vote). 6.City Manager Employment Agreement Consider, Discuss and Act on City Manager's Employment Agreement. There was no discussion. A motion was made by Councilmember Chick to accept the adjustment to the City Manager's Contract as was discussed in the Executive Session. The motion was seconded by Councilmember Clark. The vote was called by the City Secretary and the following votes were recorded: Mayor Pro Tem Bilyeu voted Yea Councilmember Barrett vote Yea Councilmember Dillon voted Yea Councilmember Clark voted Yea Councilmember Chick voted Yea The motion carried unanimously (50 vote). 7.FUTURE AGENDA ITEMS: There were no future agenda items requested. 8.ADJOURN. Page 3Page 10 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, May 18, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak orprovide public comments during the meeting please email citysecretary@sangertexas.org andindicate which item you would like to comment on. You will need to provide the City Secretaryyour name, address, and the name, and/or number you are calling into the conference with forrecognition purposes to allow you to speak during the item. In order to facilitate Public Hearingsduring the meeting, each name on the speaking list will be called in the order they were receivedand will be provided an opportunity to comment. You may also provide comments to the CitySecretary (citysecretary@sangertexas.org) regarding an item if you do not wish to speak, andthey will be emailed to the Mayor and Councilmembers before the meeting. Please provideyour comments or requests to comment for all items no later than one (1) hour before themeeting. The public may dial one of the the following numbers and enter the Meeting ID andPassword to join the meeting. Tollfree numbers are available and noted on the list below:Meeting ID: 836 9034 7339Password: 053049Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 253 215 8782 US (Tacoma)+1 646 558 8656 US (New York)+1 301 715 8592 US (Germantown)+1 312 626 6799 US (Chicago)888 475 4499 US Tollfree877 853 5257 US TollfreeMeeting ID: 836 9034 7339Password: 053049COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Social Media/Libriarian Laura Klenke;Human Resource Director/Special Projects Jeriana Staton.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.The meeting roll was called by the City Secretary. All five Councilmembers were noted as presentby teleconference constituting a quorum (Mayor Muir was absent). There being a quorum presentthe May 18, 2020 Regular City Council Meeting by Teleconference was called to Order at 7:01p.m. by Mayor Pro Tem Bilyeu.2.CITIZEN INPUT:Mayor Pro Tem Bilyeu solicited any citizens who wished to speak. There were no citizens speakingup on the teleconference call who wished to speak during Citizen Input.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05042020Approve the City Council Work Session Minutes for May 4, 2020 Held byTeleconference.2.City Council Regular Meeting Minutes 05042020Approve Minutes for the City Council Regular Meeting for May 4, 2020 Held byTeleconference.b.Proclamation Mental Health AwarenessApprove Proclamation No. 050120 Proclaiming May 2020 as Mental Health AwarenessMonth and May 18, 2020 As Children's Health Awareness Day in the City of Sanger. There was no discussion. Councilmember Chick made a motion to approve the Consent Agenda aspresented. The motion was seconded by Councilmember Clark. The vote was called by the CitySecretary and the following votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett vote YeaCouncilmember Dillon voted YeaCouncilmember Clark voted YeaCouncilmember Chick voted YeaThe motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.REGULAR AGENDA5.Ordinance No. 051720 Declaration of DisasterConsider, Discuss and Act on Ordinance No. 051720 to Renew and Continue the Mayor'sRevised Declaration of Local Disaster Dated May 15, 2020; Providing for a Penalty of Fine Not toExceed $1,000.00 For Each Offense; Providing A Repealing Clause; Providing a Savings Clause;Providing a Severability Clause; And, Providing for An Effective Date.City Manager Alina Ciocan provided a brief summary. There was no additional discussion.A motion was made by by Councilmember Chick to approve Ordinance No. 05 17 20 to renewand continue the Mayor's revised Declaration of Local Disaster dated May 15, 2020; Providing fora penalty of fine not to exceed $1000.00 for each offense; Providing a Repealing Clause; Providinga Savings Clause; Providing Severability Clause; and, Providing for an Effective Date.The motion was seconded by Councilmember Barrett. The vote was called by the City Secretaryand the following votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett vote YeaCouncilmember Dillon voted YeaCouncilmember Clark voted YeaCouncilmember Chick voted YeaThe motion carried unanimously (50 vote).6.City Manager Employment AgreementConsider, Discuss and Act on City Manager's Employment Agreement.There was no discussion. A motion was made by Councilmember Chick to accept the adjustment tothe City Manager's Contract as was discussed in the Executive Session. The motion was secondedby Councilmember Clark. The vote was called by the City Secretary and the following votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett vote YeaCouncilmember Dillon voted YeaCouncilmember Clark voted YeaCouncilmember Chick voted YeaThe motion carried unanimously (50 vote).7.FUTURE AGENDA ITEMS:There were no future agenda items requested. 8.ADJOURN. There being no further agenda items to discuss, Mayor Pro Tem Bilyeu adjourned the meeting at 7:07 p.m. Page 4Page 11 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 5. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Developement Service Director ITEM/CAPTION: Kenning Addition Minor Plat Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa Fe Railroad. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: The applicant is proposing to create 3 lots of 4.79 acres, 4.77 acres, and 7.36 acres from 5 unplatted tracts. All the lots will have access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the public ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW and Lot 3 will have approximately 322 feet of frontage on the public ROW. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance: 1.Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth to width should not ordinarily exceed two and onehalf to one (2.5:1). LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: The Planning and Zoning Commission approved this project on April 13, 2020 with the condition that all staff comments were addressed prior to City Council Approval. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: Page 12 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Developement Service DirectorITEM/CAPTION:Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being 16.96 Acres, inthe City of Sanger’s ETJ, and Generally Located on the North Side of Lois Road and Approximately 40 Feet East ofBurlington Northern Santa Fe Railroad.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to create 3 lots of 4.79 acres, 4.77 acres, and 7.36 acres from 5 unplatted tracts. All thelots will have access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the public ROW whileLot 2 will have approximately 60 feet of frontage on the public ROW and Lot 3 will have approximately 322 feet offrontage on the public ROW. The property is located in the City of Sanger ETJ and therefore no zoning regulationsapply. The property does not meet City of Sanger Subdivision Regulations. Applicant is requesting a variance from thefollowing regulation in the Subdivision Ordinance:1.Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles between lot lines should beavoided. The ratio of depth to width should not ordinarily exceed two and onehalf to one (2.5:1).LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning and Zoning Commission approved this project on April 13, 2020 with the condition that all staffcomments were addressed prior to City Council Approval.FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: The applicant has not addressed all of staff’s comments. Staff recommends DENIAL based on staff comments not being addressed (see planning and engineering comments). ATTACHMENTS: Description Upload Date Type Staff Report 5/25/2020 Cover Memo Location Map 5/25/2020 Cover Memo Application 5/25/2020 Cover Memo Letter of Intent 5/25/2020 Cover Memo Minor Plat 5/25/2020 Cover Memo Planning Comments 5/25/2020 Cover Memo Engineering Comments 5/25/2020 Cover Memo Page 13 CITY COUNCIL STAFF REPORT Meeting Date: June 1, 2020 Case #: 20SANZON-0010 Case Coordinator: Ramie Hammonds, Development Service Director Request: Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa Fe Railroad. Applicant: Gerald Dyer ______________________________________________________________________________ Case Overview The applicant is proposing to create 3 lots of 4.79 acres, 4.77 acres, and 7.36 acres from 5 unplatted tracts. All the lots will have access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the public ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW and Lot 3 will have approximately 322 feet of frontage on the public ROW. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations. Applicant is requesting a variance from the following regulation in the Subdivision Ordinance: 1. Section 10.105.4.C – Lots should be rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth to width should not ordinarily exceed two and one-half to one (2.5:1). Staff has reviewed the plat and provided comments. Applicant has not addressed staff comments at this time. Plat has been sent to Denton County Planning for a courtesy review. Staff Recommendation The applicant has not addressed all of staff’s comments. Staff recommends DENIAL based on staff comments not being addressed (see planning and engineering comments). Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (6-0) the minor plat with the condition that all staff comments were satisfied prior to City Council. Page 14 Attachments • Location Map • Application • Letter of Intent • Minor Plat • Planning Review Comments • Engineering Review Comments Page 15 LOIS RD E BURLINGTON NORTHERN SANTA FE /Loca tion Exhibit: Kenning Additio nMinor Plat 0 300 600150 Feet DISC LAIM ER:This map was generated by GIS data providedby the Sanger GIS Department. The City of Sanger does not guarantee the correctness oraccuracy of any features on this map. T hes e mapproducts are for illustration purposes only andare not sui table for site-specific dec ision making.GIS data is subject to constant c hanges, andmay not be complete, accurate or current.Date: 3/22/2020 2:57:28 PMDoc Name: LocationExhibit_KenningAddition Railroads CityLim its Exhi bits KenningAddition Page 16 Page 17 KAZ Surveying, Incorporated 1720 Westminster Street Denton, TX 76205 Phone: 940-382-3446 Fax: 940-382-3447 KENNING ADDTION OWNERS: Roger Hennen and Connie Hennen P.O. Box 280 Ponder, TX 76259 Roy Nelson and Nicki Nelson P.O. Box 819 Sanger, TX 76266 James G. Banks and Jahree M. Banks P.O. Box 343 Sanger, TX 76266 03/06/2020 The proposed minor plat contains 16.92 acres located at 3288 Lois Road East Sanger, Texas 76266. The purpose of this minor plat is to create three lots from three tracts (R167632, R58972, & R58972). Gerald Dyer General Manager KAZ Surveying 940-382-3446 gerald@kazsurveying.com Page 18 Page 19 DEVELOPMENT SERVICES 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger DATE: 04/2/2020 1st REVIEW COMMENTS – Minor Plat (Kenning Addition) Request is for a Minor Plat of Kenning Addition, being approximately 16.96 acres of land into 3 separate lots prepared by KAZ Surveying submitted on 03/18/2020. Below are the comments that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter addressing all comments. Code references have been added to comments provided on 4/02/2020 for clarity. Planning 1. Add all applicable Denton County Standard Notes as mentioned on the Denton County Application for Plat and Plat Checklist Effective 01/2019. Per DCSRR Sect. IV 11 2. Add all City of Sanger standard notes City of Sanger Code of Ord. Chap 10 Art. 10.100 Sect, 10.104(d) 3. Section 10.105.4.C – lots should be rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth to width should not ordinarily exceed two and one-half to one (2.5:1). Variance may be requested. City of Sanger Code of Ord. Sect. 10.105.4.C 4. Include total number of lots in title block. City of Sanger Code of Ord. Chap 10 Sect.10.104.d.10.O.iii 5. Include Right-of-Way acreage in title block. City of Sanger Code of Ord. Chap 10 Sect.10.104.d.10.O.vi 6. Include name, address, and phone number of all utilities providing service and signature of each or provide a will serve letter. City of Sanger Plat Checklist Informational Comments 7. The property is located in the City of Sanger ETJ. 8. Minor Plat will be scheduled for P&Z Commission on April 13, 2020 and for City Council on May 4, 2020. 9. According to Denton County Thoroughfare plan, property is located along Minor Arterial 4 Lane Undivided/3 Lane (80’ to 100’ ROW) Page 20 ENGINEERING 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger Memorandum To: Gerald Dyer, Kaz Surveying, Inc. CC: Ramie Hammonds, Director of Development Services From: Tracy A. LaPiene, P.E., CFM, City Engineer Date: 04/27/2020 Re: Kenning Addn Addn. Minor Plat Lots 1, 2 and 3 Block A 1st Submittal - Engineering Review Code references have been added to comments provided on 4/08/2020 for clarity. Request is for a Minor Plat of Kenning Addition, being approximately 16.96 acres of land into 3 separate lots prepared by KAZ Surveying dated 03/06/2020 and submitted on 03/18/2020. Below are the comments that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter on how each item has been addressed. This plat is in the City of Sanger ETJ. The City of Sanger has an interlocal agreement with Denton County regarding platting, review of construction plans and construction inspection. All City of Sanger as well as Denton County standards, codes, and requirements shall apply with the more restrictive standard governing. Per DCSRR Sect. IV 11. See also DCSRR Sec. VI. Provide a comment response letter with resubmittal on how each of these items have been addressed. 1. A pre-application meeting was not held on this project with the Engineering Department. The majority of the following comments should be addressed prior to a submittal. Sanger Code Chap. 10 Art. 10.100 Sect. 10.104(a) 2. In addition to City plat checklist, submit a completed Denton County plat checklist per Denton County Subdivision Rules and Regulations and current County Plat application. Per DCSRR Sect. IV 11. 3. Please review the DCSRRR and Denton County plat checklist as amended to ensure all the County requirements are also shown on the plats. There are additional notes and graphics needed. Per DCSRR Sect. IV 11 & 17. 4. Add all City required notes Sanger Code Chap. 10 Art. 10.100 Sect. 10.104(d) 5. Variance will be required from City Council for lot shape Sanger Code … Sect. 10.105(4)(C) 6. Variance will be required from City Council for residential lots fronting on non-residential streets if residential proposed. Sanger Code … Sect. 10.105(4)(D)(i) Page 21 Page 2 of 4 7. IC: The platting process is being run through the City of Sanger. However, all Denton County requirements shall also apply. The more restrictive code shall be applied. 8. IC: The minor plat is required to be approved by City Council prior to the release for construction. 9. Minor arterial 4 lane / Undivided 3 lane – confirmation from County may be required if 80’ or 100’ ROW will be required. Sanger Code … Sect. 10.105(1)(H) 10. A number of items on checklists have not been included. Provide an explanation for why each item X’d off is not included. Sanger Code …Sect. 10.104(c) 11. County requires 30’ front yard setback to be shown on plat DCSRR 12. Private restrictions is marked as not included. Existing building on Lot 1 will need access across Lots 2 & 3. There are multiple easements required across lots. 13. Are proposed lots residential, commercial or industrial uses? Current use industrial. Affects variances required. 14. Per City code - Lot Grading: Finished grade for the building site will be not less than six inches (6") above the top of the curb grade or alley pavement or two feet (2') above the adjacent base flood elevation as defined by the Federal Emergency Management Agency, whichever is greater. In any case, the property line grades adjacent to the street should not be below the top of curb grade. Sanger Code … Sect. 10.105(4)(G) 15. Per City Code Visual clearance shall be provided in all zoning districts so that no fence, wall, architectural screen, earth mounding or landscaping obstructs the vision of a motor vehicle driver approaching any street, alley or driveway intersection. Sanger Code … Sect. 33.2 6. Therefore, request provide a Visibility Easement triangle 30’ from the intersection of lot lines at drive intersection & Add note to plan regarding visibility easement - No wall, fence, structure, sign, tree, or other planting or slope terrace or embankment may be maintained higher than three (3) feet above the street grade so as to cause danger or hazard to traffic by obstructing the view of the intersection within visibility easements. or Add note to plat no fence, wall, architectural screen, earth mounding or landscaping obstructs the vision of a motor vehicle driver approaching any driveway intersection. 16. Checklist provided reflects that construction plans & profiles have been submitted. They have not. Plans will be required showing topography and all existing features and improvements on property. Grading plans will be required to show how ponding along Lois Rd is to be remedied. Culvert calculations and hydraulic data shall be required. Per City Code … Sec.10.104 (d)(10)(T) 17. City code does not allow surface runoff across more than 1 lot without a drainage easement to public facilities. Is flow from Lot 1 concentrated, flowing Lot 2 drive and across Lot 3. If so Lots 2 & 3 may need drainage easements. Per City Code … Sect. 10.105 (5) & 10.106 (12)(A) 18. Ensure all easements are labelled on plat. 19. Per City Code Sec. 10.106 (a)(3) All improvements, even in previously approved but still unimproved subdivisions, or in resubdivided tracts, shall conform to the city's current regulations and specifications for street, drainage and utility construction. Page 22 Page 3 of 4 20. As Denton County standards apply as well as City of Sanger, provide DCSRR Engineering Plans as needed for any drainage swale, grading or utility improvements. (See checklist pgs 163-167 DCSRR signed original by both applicant & engineer.) Per DCSRR Sect. IV 11. 21. In addition to City requirements, ensure County checklist requirements are also met. Please refer to Denton County Subdivision Rules and Regulations Engineering Plans Checklists (pgs. 163-167) and ensure that all Denton County required items are included or provide detailed explanation providing justification why not included. Provide signed checklist by Applicant & development Engineer DCSRR pg. 167. Per DCSRR Sect. IV 11. Per DCSRR When the proposed addition or subdivision is located adjacent to a substandard county road or street, the developer shall be required to upgrade the perimeter road based on the impact the subdivision has on the county road or street. Per DCSRR Sect. VIII III. B. 2 & Per City Code … Sec.10.104 (c)(14) Provide a traffic impact analysis to demonstrate proposed impacts to adjacent roadways, to determine proportionality or warrants for adjacent or off-site improvements needed with development. Four lane arterial street is forty-four (44’) wide pavement. This normally would require the north side of Lois Rd should be widened to meet 22’ from centerline, or Engineerto provide sufficient traffic analysis to justify impacts and that proportionality requires less. At a minimum City requirement of Residential/Estate street paving a minimum of twenty-eight feet (28') in width, measured from edge to edge of pavement, should be met. Therefore Lois Rd shall at a minimum be required to be widened to 14’ from centerline of road. Design engineer shall evaluate if traffic information on full build-out of development at industrial use may need to be evaluated to provide justification for no road widening. Show location, drive and pavement area for common mailbox clusters as required by Sanger Postmaster. Per City Code … Sec.10.104 (c)(11)(i) Size driveway culverts for each lot. DCSRR & Per City Code … Sec.10.104 (d)(10)(T) Preferably show this on one sheet with table, lot, block, size, slope Q, so that can be given to County Road & Bridge department when issuing driveway permits. Culverts should be at least twenty (20′) feet in length and fifteen (15″) inches in diameter. Show hydraulic data on plan & profile drawings. DCSRR & Per City Code … Sec.10.104 (d)(10)(T) 22. Per DCSRR provide P&P sheets for open channels along with cross sections. (May wave cross sections if sufficient detail provided on plan/profile.) DCSRR 23. Per City Code, 1’ freeboard is required in all channels. City Code…Sec. 10.106 (d)(9) 24. Show on the profile the depth of the ditches remembering you need to allow for at least six (6″) inches of cover to be placed above all new culverts below the lowest bank of the ditch on the driveway and cross culverts using a 100-year design storm frequency on both the culvert and roadside ditch. DCSRR 25. If the development is in an ETJ, the County may have to approve the engineering plans. If they do, the City must approve these plans before the County will review. Per DCSRR Sect. IV 11. 26. All work should be submitted in standard roadway and drainage study format (8½″x 11″ report form) with work done on 22”x34” or 24″x36″ sheets. DCSRR 27. Please show hydraulic information including backwater effects in all profiles. City Code Sec. 10.106(d)(6)(D) & DCSRR Sec. VII IV. Page 23 Page 4 of 4 See attached plat markups for additional comments. The comments provided are not exhaustive. Additional comments may be provided based on submittal of information lacking from initial submittal, resubmittal of incomplete or revised plans, documents, reports or exhibits, etc., a review of new information provided and revised plans. The proposed plat and construction plans must meet all Denton County and City of Sanger regulations irrespective of the review comments provided. Page 24 Page 25 Kenning Addn MP - Eng Comments 040820 Markup_Markup Summary Subject: Engineer Color: Additional notes required per Denton County Subdivision Rules & Regulations. See DCSRR Checklist & Requirements. Engineer (13) Subject: Engineer Color: Are there any underground water lines going to or coming from the water tower? Additional utility easements will be needed Coordinate with Bolivar Water Company. Subject: Engineer Color: Current access to Lot 1 fenced in area through access easement on Lot 3, If access is to remain, an access easement needs to extend from lot 1 across lot 2 and onto lot 3. Subject: Engineer Color: Additional Parking are, fence & storage on site? Subject: Engineer Color: Existing house across multiple lot lines? Subject: Engineer Color: Need plan showing existing drainafge culvert. Drainage to be sized to 100 yr storm event. Engineering calculations required. Subject: Engineer Color: Water ponding in this area. Drainage swale along Lois to be re-graded to provide positive flow Subject: Engineer Color: Existing utility poles running across Lot 3 to service Lot 2. Are utility easements required or is developer running new electric to serve lot 2? Subject: Engineer Color: Existing fencing & utility poles in area Ad d i t i o n a l n o t e s r e q u i r e d p e r D e n t o n C o u n t y Su b d i v i s i o n R u l e s & R e g u l a t i o n s . S e e D C S R R Ch e c k l i s t & R e q u i r e m e n t s . Ar e t h e r e a n y un d e r g r o u n d w a t e r lin e s g o i n g t o o r co m i n g f r o m t h e w a t e r to w e r ? Ad d i t i o n a l u t i l i t y ea s e m e n t s w i l l b e ne e d e d Co o r d i n a t e w i t h B o l i v a r Wa t e r C o m p a n y . Cu r r e n t a c c e s s t o L o t 1 f e n c e d i n a r e a th r o u g h a c c e s s ea s e m e n t o n L o t 3 , If a c c e s s i s t o r e m a i n , an a c c e s s e a s e m e n t ne e d s t o e x t e n d f r o m lo t 1 a c r o s s l o t 2 a n d on t o l o t 3 . Ad d i t i o n a l P a r k i n g a r e , fe n c e & s t o r a g e o n sit e ? Ex i s t i n g h o u s e a c r o s s mu l t i p l e l o t l i n e s ? Ne e d p l a n s h o w i n g ex i s t i n g d r a i n a f g e cu l v e r t . D r a i n a g e t o b e si z e d t o 1 0 0 y r s t o r m ev e n t . E n g i n e e r i n g ca l c u l a t i o n s r e q u i r e d . Wa t e r p o n d i n g i n t h i s ar e a . D r a i n a g e s w a l e al o n g L o i s t o b e re - g r a d e d t o p r o v i d e po s i t i v e f l o w Ex i s t i n g u t i l i t y p o l e s r u n n i n g ac r o s s L o t 3 t o s e r v i c e L o t 2 . Ar e u t i l i t y e a s e m e n t s r e q u i r e d or i s d e v e l o p e r r u n n i n g n e w ele c t r i c t o s e r v e l o t 2 ? Ex i s t i n g f e n c i n g & ut i l i t y p o l e s i n a r e a Page 26 Subject: Engineer Color: Existing drainage swale across lot from street drainage. Provide public drainage easement across lot. Subject: Engineer Color: There are existing utilities Bolivar & franchise which extend beyond proposed ROW dedication, Additional utility easements are required. Verify with Bolivar if exclusive easements re required. Provide sufficient width (16'min.) drainage & utility easement along proposed ROW. Subject: Engineer Color: Sight visibility easement required 30' from intersection of drive Subject: Engineer Color: Sight visibility easement required 30' from intersection of drive Subject: Line Color: Line (2) Subject: Line Color: Subject: Polygon Color: Polygon (6) Subject: Polygon Color: Subject: Polygon Color: Subject: Polygon Color: Ex i s t i n g d r a i n a g e sw a l e a c r o s s l o t f r o m st r e e t d r a i n a g e . Pr o v i d e p u b l i c dr a i n a g e e a s e m e n t ac r o s s l o t . Th e r e a r e e x i s t i n g u t i l i t i e s B o l i v a r & f r a n c h i s e w h i c h e x t e n d be y o n d p r o p o s e d R O W d e d i c a t i o n , A d d i t i o n a l u t i l i t y ea s e m e n t s a r e r e q u i r e d . Ve r i f y w i t h B o l i v a r i f e x c l u s i v e e a s e m e n t s r e r e q u i r e d . P r o v i d e su f f i c i e n t w i d t h ( 1 6 ' m i n . ) d r a i n a g e & u t i l i t y e a s e m e n t a l o n g pro p o s e d R O W . Si g h t v i s i b i l i t y ea s e m e n t r e q u i r e d 3 0 ' fr o m i n t e r s e c t i o n o f dr i v e Si g h t v i s i b i l i t y e a s e m e n t re q u i r e d 3 0 ' f r o m in t e r s e c t i o n o f d r i v e Page 27 Subject: Polygon Color: Subject: Polygon Color: Subject: PolyLine Color: PolyLine (1) Page 28 Page 29 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 6. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Meadow Green Farm Addition Preliminary Plat Consider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: The applicant is proposing to create 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for future development from 2 unplatted tracts. The property is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septic for sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17 residential lots, and 1 tract reserved for future development. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: The Planning and Zoning Commission approved this project on April 13, 2020 with the condition that all staff comments were addressed prior to City Council Approval. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A Page 30 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17 Block C, and Lot1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City of Sanger’s ETJ, and Generally Locatedon the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to create 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from 2 unplatted tracts. The property is located in the ETJ of the City of Sanger. The property will beserved by Bolivar Water, Coserv Electric, and will have onsite septic for sanitary sewer. The development will consistof Phase I with 6 residential lots, Phase II with 17 residential lots, and 1 tract reserved for future development. Theproperty is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meetCity of Sanger Subdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning and Zoning Commission approved this project on April 13, 2020 with the condition that all staffcomments were addressed prior to City Council Approval.FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL of the preliminary plat with the variance from the following requirement mentioned in the Subdivision Ordinance: 1. Residential lots shall front on residential class streets. (Sec. 10.105.4.D) ATTACHMENTS: Description Upload Date Type Location Map 5/25/2020 Cover Memo Application 5/25/2020 Cover Memo Letter of Intent 5/25/2020 Cover Memo Preliminary Plat 5/25/2020 Cover Memo Staff Report 5/25/2020 Cover Memo Page 31 METZ RD LOIS RD W Me adowGreen Fa rmEstates /Loca tion Exhibit: Me adow G reen FarmEstates - Prelimina ry Plat 0 560 1,120280 Feet DISC LAIM ER:This map was generated by GIS data providedby the Sanger GIS Department. The City of Sanger does not guarantee the correctness oraccuracy of any features on this map. T hes e mapproducts are for illustration purposes only andare not sui table for site-specific dec ision making.GIS data is subject to constant c hanges, andmay not be complete, accurate or current.Date: 3/22/2020 2:50:33 PMDoc Name: LocationExhibit_MeadowGreenF armEstates Railroads CityLim its Exhi bits Page 32 City of Sanger 201 Bolivar / P.O Box 1729 Sanger, TX 76266 940-458-4072 (fax) 940-458-2059 (office) www.sangertexas.org Effective Date: 02/11/2020 SUBDIVISION APPLICATION Preliminary Plat Final Plat/Replat Vacating Plat Minor Plat Amended Plat Conveyance Plat Applicant Owner (if different from applicant) Name: Name: Company: Company: Address: Address City, State, Zip: City, State, Zip: Phone Phone: Fax: Fax: Email: Email: Submittal Checklist Pre-Application Conference (Date:____/____/______) One (1) Paper Copy of Plat (24”x36”, folded to 1/4 size) Letter of Intent Non-Refundable Application Fee (Check Payable to City of Sanger) Application Form (Signed by Owner) Applicable Plat Checklist (Completed) Additional Required Documents/Traffic & Drainage Studies etc. One (1) PDF Copy of all Documents Provided on a CD/DVD or Emailed to development@sangertexas.org Supporting Materials (List if provided): ____________________________________________________________________________ ____________________________________________________________________________________________________________ R Number(s):_________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ________________________________________________________________________ ____________________________ Owner’s Signature Date ________________________________________________________________________ ____________________________ Applicant’s Signature Date Office Use: Reviewed by Director of Development Services _____/_____/________ Complete (Check #_ ) Incomplete (Returned to Applicant / _/ ) X Jason Faigle, P.E. Allison Engineering Group 2415 N. Elm Street Denton, TX 76201 940-380-9453 info@ae-grp.com Rachel Corbin Willow Tree Real Estate, LLC P.O. Box 51 Sanger, TX 76266 940-391-1230 rachel@allseasonsfoam.com R59807, R59826, R59828, R56278, R56293, & R56279 3/18 09 04 2019 2:00 PM 03/09/2020 03/09/2020 Page 33 2415 N. Elm Street Denton, TX 76201 Office: 940.380.9453 Fax: 940.380.9431 www.ae-grp.com TBPE Firm #: 7898 Page 1 of 1 March 9, 2020 City of Sanger Development Services 201 Bolivar Sanger, TX 76266 Re: Letter of Intent Meadow Green Farm Estates Addition Sanger ETJ, Denton County, Texas R56279, R59807, R59826, R56293, R59828, R56287, R59818, R56300 On behalf of the property owner and Willow Tree Real Estate, of the above referenced tracts, AEG is submitting a Preliminary Plat application for a new subdivision, Meadow Green Farm Estates. This proposed single family estate-style subdivision is located in the extraterritorial jurisdiction of Sanger, on the west side of Metz Road, approximately 1,650 feet south of Lois Road. The overall property is approximately 97.9 Acres and will be developed in multiple phases. Phase 1 proposes six (6) lots, each approximately one (1) acre in size that each front Metz Road. A variance request to allow for driveways fronting on Metz is included with this application. The Preliminary Plat also depicts the concept plan for Phase 2 (an additional 17 lots, one-acre and larger) and a large tract for the remainder of the development. Is unknown at this time how the approximately 67 acres remaining will be subdivided in the future. No infrastructure is proposed as part of Phase 1. Individual water services will tap the existing Bolivar Water line along Metz. Sanitary Sewer service will be provided with individual Onsite Treatment Systems (septic). A Drainage Area Map has been provided to show that runoff from four lots (Lots 1-4, Block A) is directed west and two lots (Lots 5- 6, Block A) will flow into the existing Metz Road ditch. No proposed drainage improvements (other than driveway culverts, if necessary) are proposed as part of Phase 1. Phase 2 improvements will accommodate any increased runoff from Phase 1. We look forward to working together to successfully develop this property for the owners. Respectfully Submitted, Allison Engineering Group Jason P. Faigle, P.E. Page 34 Lot 533 Lot 532 SL SL SL ME T Z R O A D LOT 1 BLOCK D BLOCK A BLOCK B BLOCK C LOT 2 LOT 3 LOT 4 LOT 5 LOT 6LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 1 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 1 LOT 2LOT 3 LOT 7 BLOCK C LOT 7 P.O.B.P.O.C. 0 10050 200 SCALE: 1"=100' PRELIMINARY PLAT FOR MEADOW GREEN FARM ESTATES ADDITION 97.873 ACRES SITUATED IN THE W. MASON SURVEY, ABSTRACT No. 801 AND IN THE H. TIERWESTER SURVEY, ABSTRACT No. 1241 CITY OF SANGER ETJ, DENTON COUNTY, TEXAS PHASE I: 6 RESIDENTIAL LOTS PHASE II: 17 RESIDENTIAL LOTS 1 REMAINDER TRACT FOR FUTURE PHASE(S) PREPARED: MARCH 9, 2020 REVISED: MAY 12, 2020 PLAT SHEET 1 OF 1 Reviewed and approved on _________________________, 20____ _________________________________________________________ ___________ County Judge, Denton County, TX Date FLOOD STATEMENT: I HAVE EXAMINED THE F.E.M.A. FLOOD INSURANCE RATE MAP FOR DENTON COUNTY, TEXAS, COMMUNITY NUMBER 480774, EFFECTIVE DATE 4-18-11 AND THAT MAP INDICATES THAT A PORTION OF THIS PROPERTY IS WITHIN "NON-SHADED ZONE X" DEFINED AS "AREAS DETERMINED TO BE OUTSIDE 0.2% ANNUAL CHANCE FLOODPLAIN" AND THAT A PORTION OF THIS PROPERTY IS WITHIN "SHADED ZONE A" DEFINED AS " SPECIAL FLOOD HAZARD AREAS SUBJECT TO INUNDATION BY THE 1% ANNUAL CHANCE FLOOD" AS SHOWN IN PANEL 0065 G OF SAID MAP. THIS FLOOD STATEMENT DOES NOT IMPLY THAT THE PROPERTY AND/OR STRUCTURES THEREON WILL BE FREE FROM FLOODING OR FLOOD DAMAGE, ON RARE OCCASIONS, GREATER FLOODS CAN AND WILL OCCUR AND FLOOD HEIGHTS MAY BE INCREASED BY MAN-MADE OR NATURAL CAUSES. THIS FLOOD STATEMENT SHALL NOT CREATE LIABILITY ON THE PART OF THE SURVEYOR. ’’ Approved for Preparation of Final Plat: _________________________________________________________ ___________ City of Sanger, TX Date Planning & Zoning Commission PRELIMINARY PLAT FOR REVIEW PURPOSES ONLY” Page 35 CITY COUNCIL STAFF REPORT Meeting Date: June 1, 2020 Case #: 20SANZON-0011 Case Coordinator: Ramie Hammonds, Development Service Director Request: Consider, Discuss and Act on the Preliminary Plat of Lot 1-13 Block A, Lots 1-3 Block B, Lots 1-7 Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. Applicant: Jason Faigle ______________________________________________________________________________ Case Overview The applicant is proposing to create 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for future development from 2 unplatted tracts. The property is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, and will have on-site septic for sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17 residential lots, and 1 tract reserved for future development. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations and applicant has requested a variance to the following section. 1. Section 10.105.4.D – Residential lots shall front on residential class streets Staff Recommendation Staff recommends APPROVAL of the preliminary plat with the variance from the following requirement mentioned in the Subdivision Ordinance: 1. Residential lots shall front on residential class streets. (Sec. 10.105.4.D) Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (6-0) the preliminary plat with the condition that all staff comments were satisfied prior to City Council. Page 36 Attachments • Location Map • Application • Letter of Intent • Preliminary Plat Page 37 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 7. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Pate Addition Rezoning Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding a Zoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately 0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: The applicant is proposing to replat approximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subject property from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose of rezoning is to accommodate a quick service food and beverage shop. Currently the said business is located at 910 W. Chapman Drive and is being displaced due to the FM 455 and I35 expansion. The business will be demolished and reconfigured on the newly platted and rezoned site. The business is currently operating under a legally nonconforming status. The rezoning would bring the use into conformance. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Page 38 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding a Zoning Change FromI1 (Industrial District 1) to B2(Business District 2) for Approximately 0.998 Acres of Land for the Remainder ofLots 1 and 2 of the Pate Addition, Generally Located South of Chapman Dr Between N 10th St and N 8th St andApproximately 294 Feet North of Plum St. AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to replat approximately 0.998 acre for Business use and rezone the approximately 0.998acre of the subject property from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose ofrezoning is to accommodate a quick service food and beverage shop. Currently the said business is located at 910 W.Chapman Drive and is being displaced due to the FM 455 and I35 expansion. The business will be demolished andreconfigured on the newly platted and rezoned site. The business is currently operating under a legally nonconformingstatus. The rezoning would bring the use into conformance. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL of the proposed rezoning. ATTACHMENTS: Description Upload Date Type Staff Report 5/24/2020 Cover Memo Location Map 5/24/2020 Cover Memo Application 5/24/2020 Cover Memo Letter of Intent 5/24/2020 Cover Memo Ordinance # 051620 5/24/2020 Cover Memo Metes and Bounds Description 5/24/2020 Cover Memo B2 Zoning District Regulations 5/24/2020 Cover Memo Response Form 5/24/2020 Cover Memo Page 39 CITY COUNCIL STAFF REPORT Meeting Date: June 1, 2020 Case #: 20SANZON-0007 Case Coordinator: Ramie Hammonds, Development Services Director Request: Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 05-16-20 Regarding a Zoning Change From I-1 (Industrial District - 1) to B-2(Business District 2) for Approximately 0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. Applicant: Margaret Oden; Mason Harrison Ratliff Enterprises, LLC (Sonic). _____________________________________________________________________________ Case Overview The applicant is proposing to replat approximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subject property from I-1 (Industrial District - 1) to B-2 (Business District 2) zoning. The purpose of rezoning is to accommodate a quick service food and beverage shop. Currently the said business is located at 910 W. Chapman Drive and is being displaced due to the FM 455 and I-35 expansion. The business will be demolished and reconfigured on the newly platted and rezoned site. The business is currently operating under a legally non-conforming status. The rezoning would bring the use into conformance. Surrounding Land Uses Direction Land Use Zoning North Commercial B-2 (Business District – 2) East ROW and Vacant Land B-1 (Business District -1) South Commercial and Residential B-2 (Business District - 2) I-1 (Industrial District – 1) West Commercial B-2 (Business District – 2) Page 40 Elements to Consider In making its recommendation to the City Council concerning a proposed zoning map amendment, the Planning and Zoning Commission shall consider the following factors: 1. Whether the uses permitted by the proposed change will be appropriate in the immediate area concerned and their relationship to the general area and the City as a whole. 2. Whether the proposed change is in accord with any existing or proposed plans for providing public schools, streets, water supply, sanitary sewers and other utilities to the area and shall note the findings. 3. The amount of vacant land currently classified for similar development in the vicinity and elsewhere in the City, and any special circumstances which may make a substantial part of such vacant land unsuitable for development. 4. The recent rate at which land is being developed in the same zoning classification as the request, particularly in the vicinity of the proposed change. 5. The manner in which other areas designated for similar development will be, or are likely to be, affected if the proposed amendment is approved, and whether such designation for other areas should also be modified. 6. Any other factors which will substantially affect the public health, safety, morals or general welfare. Staff Analysis The subject site is located at the corner of FM 455 between 8th St and 10th St. The current businesses to the north and south are all commercial uses. The site does not abut any residential uses. The existing use is currently a quick service food and beverage shop that is operating under a legal non-conforming use. The applicant has a replat of the site and the replat will need to be approved prior to any development to ensure access, public utilities, parking, and landscaping etc. The B-2 District is intended to provide a zoning category similar to the “B-1” district, except that additional uses are permitted which are not generally carried on completely within a building or structure, and an expanded range of services and repair uses is permitted. Development in the B-2 District is limited primarily to certain retail and service type uses such as restaurant, medical office, and barber and beauty shop. Staff recommends APPROVAL of the proposed rezoning. Planning & Zoning Commission Action The Planning & Zoning Commission APPROVED (5-0) the proposed rezoning from “I-1” Industrial District – 1 to “B-2” Business District - 2 for the subject property. Notification Response Form Staff mailed sixteen (16) public hearing notices to the owners of properties within 200 feet of the subject property. One response in support of the rezoning was received at the time of this report. Page 41 Attachments • Location Map • Application • Letter of Intent • Ordinance # 05-16-20 • Survey with Metes and Bounds Description • “B-2” Business District Regulations • Response Form Page 42 S F -1 0SF-1 0 S F -8SF-8 B -2B-2 B -2B-2 B -2B-2B-2B-2 I -1I-1 I -1I-1 2 F2F B -1B-1B-1B-1 M F -2MF-2 B -1B-1 N 7 t h S tN 1 0 t h S t I-35 Service N 8 t h S t P l u m S t I-35 W C h a p m a n D r I-35 /Zon ing Exhibit - Pate AdditionRezoning DISC LAIMER:This map was generated by GIS data providedby the Sanger GIS Department. The City of Sanger does not guar antee the correctness oraccuracy of any features on this map. T hese mapproducts are for illustr ation purposes only andare not suitable for site-specific dec ision making.GIS data is subject to constant changes, andmay not be complete, accurate or curr ent. N 7 t h S tN 1 0 t h S t I-35 Service N 8 t h S t P l u m S t I-35 W C h a p m a n D r I-35 S F -1 0SF-1 0 S F -8SF-8 B -2B-2 B -2B-2 B -2B-2B-2B-2 I -1I-1 I -1I-1 2 F2F B -1B-1B-1B-1 M F -2MF-2 B -1B-1 B -2B-2 Cur rent Zoni ng Proposed Zoning 0 1 5 0 3 0 075 F e e t City Limits Exhibits Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 ORDINANCE NO. 05-16-2020 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF SANGER, AS HERETOFORE AMENDED, TO GRANT B-2 BUSINESS 2 ZONING DISTRICT FOR A .998 ACRE TRACT OF LAND, MORE PARTICULARLY DESCRIBED AS LOTS 1 AND 2, PATE ADDITION, AN ADDITION TO THE CITY OF SANGER, DENTON COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME O, PAGE 166, OF THE MAP OR PLAT RECORDS OF DENTON COUNTY, TEXAS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of Sanger and the City Council of the City of Sanger, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of Sanger is of the opinion and finds that a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Sanger, Texas, are hereby amended by granting B-2 Business 2 zoning district classification for the property described as Lots 1 and 2, Pate Addition, an addition to the City of Sanger, according to the plat thereof recorded in Volume O, Page 166, of the map or plat records of Denton County, Texas, more commonly known as 900 and 910 W. Chapman Drive, Sanger, Texas. SECTION 2. All ordinances of the City of Sanger in conflict with the provisions of this ordinance or the Comprehensive Zoning Ordinance and Map are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the Page 50 same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part decided to be invalid, illegal or unconstitutional, and the same shall not affect the validity of the Comprehensive Zoning Ordinance or Map as a whole. SECTION 4. That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Comprehensive Zoning Ordinance and Map, as amended hereby, shall be guilty of a misdemeanor, and upon conviction shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such a violation is continued shall be deemed to constitute a separate offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. Duly passed by the City Council of the City of Sanger, Texas, on the ____ day of ______________ 2020. APPROVED: ____________________________________ THOMAS MUIR, MAYOR ATTEST: ____________________________________ CHERYL PRICE, CITY SECRETARY APPROVED AS TO FORM: __________________________________ CITY ATTORNEY (RLD/5-22-2020;115786) Page 51 ORDINANCE NO. 05-16-2020 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF SANGER, AS HERETOFORE AMENDED, TO GRANT B-2 BUSINESS 2 ZONING DISTRICT FOR A .998 ACRE TRACT OF LAND, MORE PARTICULARLY DESCRIBED AS LOTS 1 AND 2, PATE ADDITION, AN ADDITION TO THE CITY OF SANGER, DENTON COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME O, PAGE 166, OF THE MAP OR PLAT RECORDS OF DENTON COUNTY, TEXAS ; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Duly passed by the City Council of the City of Sanger, Texas, on the ____ day of ______________ 2020. APPROVED: ____________________________________ THOMAS MUIR, MAYOR ATTEST: ____________________________________ CHERYL PRICE, CITY SECRETARY Page 52 Page 53 Page 54 Page 55 SECTION 23 "B-2" BUSINESS DISTRICT - 2 General Purpose and Description: The "B-2" Business district is intended to provide a zoning category similar to the "B-1" District, except that additional uses are permitted which are not generally carried on completely within a building or structure, and an expanded range of service and repair uses is permitted. 23.1 Use Regulations: A building or premise shall be used only for the following purposes: 1. Any use permitted in the "B-1" Business District. 2. Building materials sales (no outside storage of lumber, materials or equipment). 3. Lithographic or print shop, retail only. 4. Newspaper or commercial printing. 5. Other uses as listed in Section 30 of this ordinance. The following specific uses shall be permitted in a B-2 District, when granted in accordance with Section 31: 1. Uses as listed in Section 30 of this ordinance. 23.2 Height Regulations: No building shall exceed one hundred (100) feet in height, except cooling towers, vent stacks or mechanical equipment rooms may project not more than twelve (12) feet beyond maximum building height. 23.3 Area Regulations: 1. Size of Yard a. Front Yard: Minimum required setback shall be twenty (20) feet. Accessory uses must be set back a minimum of sixty (60) feet. b. Side Yard: Adjacent to a street, twenty-five (25) feet; minimum required--ten (10) feet. c. Rear Yard: The minimum rear yard setback shall be twenty (20) feet for any building, or structure. When an alley is not required, a solid masonry or wood wall of a minimum height of six (6) feet shall be constructed adjacent to the rear property line to provide a barrier between the adjoining use. d. Special Side or Rear Yard Requirement: When a nonresidentially zoned lot or tract abuts upon a zoning district boundary line dividing the lot or tract from a residentially zoned lot or tract, a minimum side yard of twenty (20) feet shall be provided for on the nonresidential property. A solid masonry or wood wall having a minimum height of six (6) feet above the average grade of the residential property shall be constructed adjacent to the common side (or rear) property line. 2. Size of Lot: a. Minimum Lot Area: None b. Minimum Lot Width: None c. Minimum Lot Depth: None 3. Lot Coverage: In no case shall more than fifty percent (50%) of the lot area be covered by buildings. 23.4 Parking Requirements: Off street parking requirements shall be provided in accordance with Section 32. Page 56 Page 57 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 8. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Pate Addition Replat Conduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2 of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: The applicant is proposing to replat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercial use. The subject property is being impacted by the FM 455 and I35 expansion and will require the current building to be removed. The applicant has indicated their intent for the replat is to allow the applicant to build a new Sonic DriveIn on the property. The applicant has also submitted a rezoning request for the same property from Industrial – 1 (I1) to Business – 2 (B2). LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL of the Replat as it meets all Subdivision and Zoning regulations. Page 58 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Pate Addition ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2 of the PateAddition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N 10th St and N 8th St andApproximately 294 Feet North of Plum St.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is proposing to replat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot forcommercial use. The subject property is being impacted by the FM 455 and I35 expansion and will require the currentbuilding to be removed. The applicant has indicated their intent for the replat is to allow the applicant to build a newSonic DriveIn on the property. The applicant has also submitted a rezoning request for the same property fromIndustrial – 1 (I1) to Business – 2 (B2).LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends APPROVAL of the Replat as it meets all Subdivision and Zoning regulations. ATTACHMENTS: Description Upload Date Type Staff Report 5/24/2020 Cover Memo Location Map 5/24/2020 Cover Memo Application 5/24/2020 Cover Memo Letter of Intent 5/24/2020 Cover Memo Replat 5/24/2020 Cover Memo Site Plan 5/24/2020 Cover Memo Response Form 5/24/2020 Cover Memo Page 59 CITY COUNCIL STAFF REPORT Meeting Date: June 1, 2020 Case #: 20SANZON-0008 Case Coordinator: Ramie Hammonds, Development Service Director Request: Conduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2 of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum St. Applicant: Margaret Oden, Mason Harrison Ratliff Enterprises, LLC (Sonic) ______________________________________________________________________________ Case Overview The applicant is proposing to replat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercial use. The subject property is being impacted by the FM 455 and I-35 expansion and will require the current building to be removed. The applicant has indicated their intent for the replat is to allow the applicant to build a new Sonic Drive-In on the property. The applicant has also submitted a rezoning request for the same property from Industrial – 1 (I-1) to Business – 2 (B-2). Notification Response Form Staff mailed ten (16) public hearing notices to the owners of properties within 200 feet of the subject property. One response in support of the replat was received. Staff Recommendation Staff recommends APPROVAL of the Replat as it meets all Subdivision and Zoning regulations. Planning & Zoning Commission Recommendation Planning & Zoning Commission APPROVED the replat 5-0. Attachments • Location Map • Application • Letter of Intent Page 60 • Replat • Site Plan • Comments Response Letter Page 61 N 10TH ST N 8 T H S T I-35 SERVICE P L U M S T W CHAPMAN DR Pate Ad dition- Sonic /Loca tion Exhibit: Pate AdditionReplat 0 100 20050 Feet DISC LAIM ER:This map was generated by GIS data providedby the Sanger GIS Department. The City of Sanger does not guarantee the correctness oraccuracy of any features on this map. T hes e mapproducts are for illustration purposes only andare not sui table for site-specific dec ision making.GIS data is subject to constant c hanges, andmay not be complete, accurate or current.Date: 3/22/2020 3:20:58 PMDoc Name: LocationExhibit_PateAdditionCityLimitsExhibits Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 HEN R Y T I E R W E S T E R S U R V E Y ABS T R A C T N O . 1 2 4 1 1/2" REBAR 1/2" REBAR (CAP DESTROYED) 1 / 2 " R E B A R ( C A P D E S T R O Y E D ) 1/2" REBAR 1/2" REBAR (CAP DESTROYED) 5/ 8 " R E B A R " T X D O T R I D E A W A Y " "+" "+" CRS CRS (NAD'83) E/X=2372162.51' N/Y=7182647.71' CRS 1/ 2 " R E B A R " A L L I A N C E " CRS (NAD'83) E/X=2372507.98' N/Y=7182541.22' CRS CRS GROSS AREA: 0.998 OF AN ACRE 43,477 S.F. 10 T H S T R E E T VA R I A B L E W I D T H R . O . W . (U N A B L E T O I D E N T I F Y R . O . W . C E N T E R L I N E ) MHR LANDLORD, LLC AN OKLAHOMA LIMITED LIABILITY COMPANY INST.# 2019-166361 O.P.R.D.C.T. REMAINDER OF LOT 1 PATE ADDITION CABINET O, PG. 166 P.R.D.C.T. MHR LANDLORD, LLC AN OKLAHOMA LIMITED LIABILITY COMPANY INST.# 2019-18337 O.P.R.D.C.T. PORTION OF LOT 2 PATE ADDITION CABINET O, PG. 166 P.R.D.C.T. LOT 3 PATE ADDITION CABINET O, PG. 166 P.R.D.C.T. STATE OF TEXAS INST.# 2018-108305 O.P.R.D.C.T. STATE OF TEXAS INST.# 2018-98227 O.P.R.D.C.T. F.M. HIGHWAY NO. 455 (A.K.A. CHAPMAN DRIVE) VARIABLE WIDTH R.O.W. AS SHOWN IN TEXAS STATE HIGHWAY DEPARTMENT RIGHT OF WAY MAP RECORDED IN VOL. 332, PG. 1-9, D. R . D . C . T . (UNABLE TO IDENTIFY CENTERLINE) LOT 1R, BLOCK 15 DATCU-SANGER ADDITION INST.# 2013-118 O.P.R.D.C.T. VA R I A B L E W I D T H D E D I C A T I O N (F R O M T H E C E N T E R L I N E O F 1 0 T H S T R E E T ) CA B I N E T O , P G . 1 6 6 P. R . D.C . T . 8 T H S T R E E T VA R I A B L E W I D T H R I G H T O F W A Y A S S H O W N I N I N S T . # 2 0 1 8 - 9 8 2 2 7 , O . P . R . D . C . T . (N O D E D I C A T I N G D O C U M E N T F O U N D ) (U N A B L E T O I D E N T I F Y R . O . W . C E N T E R L I N E ) 16' UTILITY ESMT & DRAINAGE ESMT CABINET O, PG. 166 P.R.D.C.T. 16' UTILITY ESMT & DRAINAGE ESMT CABINET O, PG. 166 P.R.D.C.T. 16 ' U T I L I T Y E S M T & D R A I N A G E E S M T CA B I N E T O , P G . 1 6 6 P. R . D.C . T . 25 ' U T I L I T Y E S M T AS S H O W N O N CA B I N E T O , P G . 1 6 6 , P . R . D .C . T . CI T Y O F S A N G E R U T I L I T Y E S M T VO L . 1 4 0 3 , P G . 4 0 3 , D . R . D . C . T . PORTION OF LOT 1 PATE ADDITION CABINET O, PG. 166 P.R.D.C.T. C2 S89°06'02"E 170.58' S 4 5 ° 4 6 ' 5 2 " E 3 1 . 3 6 ' S 0 3 ° 0 4 ' 1 0 " E 6 8 . 3 0 ' S87°01'48"W 200.34' S0 2 ° 5 8 ' 1 3 " E 3 6 . 6 8 ' N89°11'17"W 175.87' N0 1 ° 5 9 ' 5 4 " E 1 2 9 . 1 5 ' N47°38'02"E 32.57'C1 LO T / D E E D L I N E REMAINDER OF LOT 2 PATE ADDITION CABINET O, PG. 166 P.R.D.C.T. 9T H S T R E E T (A B A N D O N E D A S S H O W N O N CA B I N E T O , P G . 1 6 6 , P . R . D .C . T . NO A B A N D O N I N G D O C U M E N T F O U N D ) ST R E E T D E D I C A T I O N IN S T . # 2 0 1 3 - 1 1 8 O. P . R . D.C . T . 16 ' U T I L I T Y E S M T & D R A I N A G E E S M T CA B I N E T O , P G . 1 6 6 P. R . D.C . T . 25 ' D E D I C A T I O N (F R O M T H E C E N T E R L I N E O F 10 T H S T R E E T ) CA B I N E T O , P G . 1 8 0 P. R . D.C . T . VARIABLE WIDTH R.O.W. DEDICATION 717 S.F. (0.016 OF AN ACRE) BY THIS PLAT N0 1 ° 5 8 ' 5 3 " E 1 3 4 . 3 4 ' 170.41' 7.59' 24.9 8 ' 5.46' LOT 1R 0.982 OF AN ACRE 42,760 S.F. N0 3 ° 0 4 ' 1 0 " W 9 2 . 2 0 ' N0 1 ° 5 9 ' 5 4 " E 8 0 . 8 5 ' CALLED "NEW RIGHT OF WAY LINE" PER INST.# 2018-108305 & 2018-98227, O.P.R.D.C.T. NO D E D I C A T I O N DO C U M E N T F O U N D 28'18' (TO APPROXIMATE PAVEMENT CENTERLINE) 55.0' 16' UTILITY ESMT & DRAINAGE ESMT (BY THIS PLAT) 16 . 0 ' 16 . 0 ' UT I L I T Y E S M T & D R A I N A G E E S M T (B Y T H I S P L A T ) 16.0' 50 ' D R A I N A G E E S M T & U T I L I T Y E S M T AS S H O W N O N C A B I N E T O , P G . 1 6 6 , P . R . D.C . T . CI T Y O F S A N G E R U T I L I T Y E S M T VO L . 1 4 0 3 , P G . 4 0 3 , D . R . D . C . T . 16' UTILITY ESMT & DRAINAGE ESMT CABINET O, PG. 166 P.R.D.C.T. 25.06' AP P R O X I M A T E S U R V E Y LI N E AP P R O X I M A T E S U R V E Y LI N E REU B E N B E B E E S U R V E Y ABS T R A C T N O . 2 9 16' UTILITY ESMT & DRAINAGE ESMT CABINET O, PG. 166 P.R.D.C.T. L =50.26 ' 14 2 . 2 1 ' 50.11' 14 0 . 1 2 ' L=90.52' (H A T C H E D P O R T I O N T O B E AB A N D O N E D B Y T H I S P L A T ) 1/2" REBAR "KERN INC" (NAD'83) E/X=2372133.96' N/Y=7182496.69' 12 5 ' 11 4 ' Curve Data Table Curve # C1 C2 Arc 140.78' 8.74' Radius 1108.00' 1108.00' Delta 007°16'47" 000°27'07" Chord Bearing S84°27'35"E S88°52'29"E Chord 140.68' 8.74' 77 35 60'30' Scale: 1" = 30' 0 SITE VICINITY MAP Scale: 1" = 500' LEGEND OF ABBREVIATIONS United States Survey Feet Texas Coordinate System of 1983, North Central Zone North American Vertical Datum of 1988 Plat Records of Denton County, Texas Official Public Records of Denton County, Texas Deed Records of Denton County, Texas Volume/Page/Instrument Number Easement/Building Line Point of Beginning/Point of Commencing Also Known As Square Feet/Right of Way US.SyFt. TxCS,'83,NCZ NAVD'88 P.R.D.C.T. O.P.R.D.C.T. D.R.D.C.T. VOL/PG/INST# ESMT/BL POB/POC A.K.A. S.F./R.O.W. MONUMENTS / DATUMS / BEARING BASIS Monuments are found if not marked MNS or CRS. 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set "+" Cut in Concrete Vertex or common point (not a monument) Coordinate values, if shown, are US.SyFt./TxCS,'83,NCZ CRS MNS "+" J P aHL dN S u r v e y ing, In c JPH Job/Drawing No. (see below) 2019.014.005 900 W. Chapman Dr., Sanger, Denton Co.,Tx- Replat.dwg © 2020 JPH Land Surveying, Inc. - All Rights Reserved 785 Lonesome Dove Trail, Hurst, Texas 76054 Telephone (817) 431-4971 www.jphlandsurveying.com TBPLS Firm #10019500 #10194073 #10193867 DFW | Austin | Abilene P.O.B. W CHAPMAN DR N 1 0 T H S T PEACH ST M A P L E S T 5 T H S T 455 N 8 T H S T N 5 T H S T NORTHWEST CORNER OF LOT 1, PATE ADDITION (CABINET O, PG. 166, P.R.D.C.T.) GENERAL PLAT NOTES: 1.All lots comply with the minimum size requirements of the zoning district. 2.This property may be subject to charges related to impact fees and the applicant should contact the City regarding any applicable fees due. 3.All common areas, drainage easements, and detention facilities will be owned and maintained by the HOA/POA or property owner. Any common area within the City's right-of-way will require a facilities agreement, to be reviewed and approved by the City. 4.Notice – selling a portion of this addition by metes and bounds is a violation of City ordinance and State Law and is subject to fines and withholding of utilities and building permits. 5.This plat does not alter or remove existing deed restrictions, if any, on this property. 6.Minimum finished floor elevations are at least 2 feet above the 100 year flood plain. 7.The subject property does not lie within a 100 – year floodplain according to Community Panel No. 48121C0210G, dated 2011/04/18, of the National Flood Insurance Rate Maps for Denton County, Texas. 8.The purpose of this plat is to combine a portion of two lots into one lot. 9.Bearings are based on the Grid North, State Plane Coordinate System, Texas North Central Zone (4202), North American Datum of 1983 (NAD ‘83). 10.This survey was performed with the benefit of a title commitment provided by Fidelity National Title Insurance Company, GF# 19-15334, Commitment# 19-15334, effective September 15, 2019, and issued October 3, 2019. Therefore, easements, agreements, or other documents, either recorded, or unrecorded may exist that affect the subject property that are not shown on this survey. 11.Subject property's record description's error of closure, 0.00'. OWNER: MHR Landlord, LLC an Oklahoma limited liability company P.O. Box 22775 Oklahoma City, Oklahoma 76266 SURVEYOR: Jose B. Najarro III, R.P.L.S. JPH Land Surveying, Inc. 785 Lonesome Dove Trail Hurst, Texas 76054 Phone: (817) 431-4971 ENGINEER: Cedar Creek, Inc. 11912 N. Pennsylvania Avenue, Suite D4, Oklahoma City, OKlahoma 73120 Phone: (405) 778-3385 Attn: Lance Mills Approved and Accepted _______________________________________ _______________________ Chairman, Planning and Zoning Commission Date City of Sanger, Texas _______________________________________ _______________________ Mayor Date City of Sanger, Texas _______________________________________ _______________________ City Secretary Date City of Sanger, Texas STATE OF TEXAS § COUNTY OF TARRANT § I hereby certify that this plat is true and correct and was prepared from an actual survey of the property made on the ground under my supervision, PRELIMINARY: THIS DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE AND SHALL NOT BE USED OR VIEWED OR RELIED UPON AS A FINAL SURVEY DOCUMENT. _____________________________ Jose B. Najarro III Registered Professional Land Surveyor No. 6736 jose@jphls.com DATE:TBD STATE OF TEXAS § COUNTY OF DENTON § I (we), the undersigned, owner(s) of the land shown on this plat within the area described by metes and bounds as follows: WHEREAS, MHR Landlord, LLC, an Oklahoma limited liability company is the owner of that certain tract being portions of Lot 1 and Lot 2, Pate Addition, an addition in the City of Sanger, Denton County, Texas according to the plat thereof recorded in Cabinet O, Page 166, Plat Records, Denton County, Texas; said tract being all of the tract described in the MHR Landlord, LLC, an Oklahoma limited liability company, recorded under Instrument Number 2019-166361, Official Public Records, Denton County, Texas (O.P.R.D.C.T.) and a portion of the tract described in the MHR Landlord, LLC, an Oklahoma limited liability company, recorded under Instrument Number 2019-18337, O.P.R.D.C.T.; the subject tract is more particularly described as follows: BEGINNING at a 1/2 inch rebar with cap stamped “KERN INC” found at the southwest lot corner of said Lot 1, same being the east right-of-way line of 10th Street, being a variable width right-of-way; THENCE NORTH 01° 59' 54" EAST, with the west lot line of said Lot 1 and with the said right-of-way line, a distance of 129.15 feet to a 1/2 inch capped rebar stamped "JPH Land Surveying" set at the projected southwest corner of a right-of-way take of Farm to Market Highway No. 455, to the State of Texas, as recorded under Instrument Number 2018-108305, O.P.R.D.C.T.; THENCE over and across said Lot 1 and with the south line of the said right-of-way take, the following courses and distances: 1.NORTH 47° 38' 02" EAST, a distance of 32.57 feet to a 1/2 inch capped rebar stamped "JPH Land Surveying" set at the beginning of a non-tangent curve to the left having a radius of 1,108.00 feet; 2.with the said curve to the left (concave north), an arc length of 140.78 feet, and across a chord which bears SOUTH 84° 27' 35" EAST, a chord length of 140.68 feet to a 1/2 inch capped rebar stamped "JPH Land Surveying" set at a point on the east lot line of said Lot 1 and being the southeast right-of-way corner of the said right of way take, same being a point on the west lot line of said Lot 2 and being the southwest corner of a right-of-way take of Farm to Market Highway No. 455, to the State of Texas, as recorded under Instrument Number 2018-98227, O.P.R.D.C.T., said point being the beginning of a non-tangent curve to the left having a radius of 1,108.00 feet; THENCE over and across said Lot 2 and with the south line of the said right-of-way take (INST.# 2018-98227), the following courses and distances: 1.with the said curve to the left (concave north), an arc length of 8.74 feet, and across a chord which bears SOUTH 88° 52' 29" EAST, a chord length of 8.74 feet to a found “+” cut in concrete; 2.SOUTH 89° 06' 02" EAST, a distance of 170.58 feet to a found “+” cut in concrete; 3.SOUTH 45° 46' 52" EAST, a distance of 31.36 feet to a 5/8 inch capped rebar stamped “TXDOT RIDEAWAY” found at a point on the east lot line of said Lot 2 and being the southeast right-of-way corner of said right-of-way take (INST.# 2018-98227), said point being on the west right-of-way line of 8th Street, being a variable width right-of-way, as shown on said right-of-way take (INST.# 2018-98227); THENCE SOUTH 03° 04' 10" EAST, with the east lot line of said Lot 2 and with the said right-of-way line of 8th Street, a distance of 68.30 feet to a 1/2 inch capped rebar stamped "JPH Land Surveying" set at the southeast lot corner of said Lot 2, same being the northeast lot corner of Lot 3 of said Pate Addition; THENCE SOUTH 87° 01' 48" WEST, with the south lot line of said Lot 2 and with the north lot line of said Lot 3, a distance of 200.34 feet to a 1/2 inch rebar found at the southwest lot corner of said Lot 2, a point on the east lot line of said Lot 1, and being the most northerly northwest lot corner of said Lot 3; THENCE SOUTH 02° 58' 13" EAST, with the east lot line of said Lot 1 and with a west lot line of said Lot 3, a distance of 36.68 feet to a 1/2 inch rebar (with a destroyed cap) found at the southeast lot corner of said Lot 1 and being an ell corner of said Lot 3; THENCE NORTH 89° 11' 17" WEST, with the south lot line of said Lot 1 and with a northwest lot line of said Lot 3, at a distance of 25.06 feet passing the most westerly northwest lot corner of said Lot 3, continuing with the said south lot line of Lot 1, a total distance of 175.87 feet returning to the POINT OF BEGINNING and enclosing 0.998 of an acre (43,477 square feet). NOW, THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS: THAT MHR Landlord, LLC, an Oklahoma limited liability company, acting herein by and through its duly authorized officer, does hereby adopt this plat designating the hereinabove described property as Lot 1R, Pate Addition, an addition in the City of Sanger, Texas, and does hereby dedicate to the public use forever by fee simple title, free and clear of all liens and encumbrances, all streets, thoroughfares, alleys, fire lanes, drive aisles, parks, and watercourses, and to the public use forever easements for sidewalks, storm drainage facilities, utilities and any other property necessary to serve the plat and to implement the requirements of the subdivision regulations and other City codes and do hereby bind ourselves, our heirs, successors and assigns to warrant and to forever defend the title on the land so dedicated. Further, the undersigned covenants and agrees that he/she shall maintain all easements and facilities in a state of good repair and functional condition at all times in accordance with City codes and regulations. No buildings, fences, trees, shrubs, or other improvements or growths shall be constructed or placed upon, over, or across the easements as shown, except that landscape improvements may be installed, if approved by the City of Sanger. The City of Sanger and public utility entities shall have the right to access and maintain all respective easements without the necessity at any time of procuring permission from anyone. WITNESS MY HAND this ______, day of____________________________, 20_____. ________________________________ __________________________________ Authorized Officer of Print Name/Title MHR Landlord, LLC an Oklahoma limited liability company STATE OF ____________ § COUNTY OF __________ § Before me, the undersigned authority, on this day personally appeared, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes and considerations therein expressed and in the capacity therein stated. Given under my hand and seal of office this ______, day of__________________, 20_____. ____________________________________ ___________________________________ Notary Public in and for the State of _______ Notary's Name My Commission Expires ____________________________________. REPLAT PATE ADDITION LOT 1R BEING A 0.998 ON AN ACRE REPLAT OF THE REMAINING PORTIONS OF LOTS 1 AND 2, PATE ADDITION, RECORDED IN CABINET O, PAGE 166, PLAT RECORDS, DENTON COUNTY, TEXAS, SITUATED IN THE REUBEN BEBEE SURVEY, ABSTRACT NO. 29, CITY OF SANGER, DENTON COUNTY, TEXAS TOTAL LOTS - 1 HOA/OPEN SPACE LOTS - 0 RIGHT-OF-WAY ACREAGE -0.016 OF AN ACRE PREPARED IN FEBRUARY - MARCH 2020 Water/Sewer City of Sanger 502 Elm Street P.O. Box 1729 Sanger, Texas 76266 940-458-2571 Electric City of Sanger 502 Elm Street P.O. Box 1729 Sanger, Texas 76266 940-458-2064 Gas Atmos Energy Corp P.O. Box 740353 Cincinnati, OH 45274-0353 1800-460-3030 Communication CenturyLink P.O. Box 4300 Carol Stream, IL 60197-4300 877-774-7061 UTILITY PROVIDERS Page 75 Page 76 Page 77 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 9. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Sonic Drive In Sign Variance Conduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3 Building Regulations Article 3.1400 Sign Regulations, Section 3.1407. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: The applicant is requesting a variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60 feet for a pole sign. The property is the site of the existing Sonic Drive In. The property that they the building currently sits on is being impacted by the FM 455 expansion. The current structure will be removed and a new structure will be built in a different configuration expanding onto the lot to the west. The business currently has an existing 60 foot pole sign which will be removed with the expansion and are asking for the same height for the replacement sign. The sign would be located on the west side of the property at 10th street and within close proximity to I35 LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A Page 78 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Sonic Drive In Sign VarianceConduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3 Building Regulations Article 3.1400 Sign Regulations, Section 3.1407.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The applicant is requesting a variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60feet for a pole sign. The property is the site of the existing Sonic Drive In. The property that they the building currentlysits on is being impacted by the FM 455 expansion. The current structure will be removed and a new structure will bebuilt in a different configuration expanding onto the lot to the west. The business currently has an existing 60 foot polesign which will be removed with the expansion and are asking for the same height for the replacement sign. The signwould be located on the west side of the property at 10th street and within close proximity to I35 LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type Staff Report 5/24/2020 Cover Memo Location Map 3/26/2020 Cover Memo Application 5/24/2020 Cover Memo Letter of Intent 5/24/2020 Cover Memo Sign Regulations (3.1407)5/24/2020 Cover Memo Sign Renderings 5/27/2020 Cover Memo Page 79 CITY COUNCIL STAFF REPORT Meeting Date: June 1, 2020 Case Coordinator: Ramie Hammonds, Development Service Director Request: Conduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3 Building Regulations - Article 3.1400 Sign Regulations, Section 3.1407. Applicant: Margaret Oden, Mason Harrison Ratliff Enterprises, LLC (Sonic) Case Overview The applicant is requesting a variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60 feet for a pole sign. The property is the site of the existing Sonic Drive In. The property that they the building currently sits on is being impacted by the FM 455 expansion. The current structure will be removed and a new structure will be built in a different configuration expanding onto the lot to the west. The business currently has an existing 60 foot pole sign which will be removed with the expansion and are asking for the same height for the replacement sign. The sign would be located on the west side of the property at 10th street and within close proximity to I-35 Notification Response Form Staff mailed 16 public hearing notices to the owners of properties within 200 feet of the subject property. No response forms have been returned at the time of this report. Attachments • Location Map • Application • Letter of Intent • Sign Regulations (3.1407) • Renderings Page 80 N 10TH ST N 8 T H S T I-35 SERVICE P L U M S T W CHAPMAN DR Pate Ad dition- Sonic /Loca tion Exhibit: Pate AdditionVariance 0 100 20050 Fe et DISC LAIM ER:This map was generated by GIS data providedby the Sanger GIS Department. The City of Sanger does not guarantee the correctness oraccuracy of any features on this map. T hes e mapproducts are for illustration purposes only andare not sui table for site-specific dec ision making.GIS data is subject to constant c hanges, andmay not be complete, accurate or current.Date: 3/22/2020 3:23:49 PMDoc Name: LocationExhibit_PateAdditionVarianceCityLimitsExhibits Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Sec. 3.1407 Business and Agricultural Zoning Districts (a) On-Premises Attached Signs. (1) Sign Allowance. The total area per face of a sign shall not exceed 1-1/2 square feet of face area for each linear foot of building fascia length. Allowances for individual occupancies within a multiuse building shall be calculated on leased or occupied fascia length. If the lot on which the building is located has multiple right-of-way frontage, each street frontage shall be counted for purposes of determining attached sign allowance. Said signage is to be applied (distributed) on the sides of the building where facing directly adjacent to the public right-of-way. Alternate signage is allowed on sides of the building not adjacent to the public right-of-way not to exceed 1/3 of the allowance or 25 square feet, whichever is less. (2) Sign Location. Attached signs may be located on a building wall; but, if any part of the sign projects above the ceiling line of the first floor, then no window or part of a window shall be situated within or blocked by the flat wall sign. No such sign shall extend above the roof line of the building or more than 12 inches from the building wall. Where such signs are located on mansard-style roofs, and the building fascia is not vertical, the bottom of such sign shall not project more than 12 inches from said roof and the sign can be oriented in a vertical manner. The staff shall promulgate such graphic to illustrate sign location and orientation. (3) Sign and Letter/Logo Height in Relation to Building Height. (A) For multistory structures, attached signage as described in subsection (a)(2) of this section is allowed between the ground levels to a height of 24 feet. (B) For multistory structures that are 4 stories in height or more, the following standards shall apply to letter/logo height in relation to building height: Maximum Height Height of sign, 4 stories or greater Maximum letter/logo height 4 stories 36 inches 5 to 10 stories 48 inches 11 to 15 stories 60 inches 16 stories and above 72 inches Additionally, the above table represents the maximum letter and/or logo height in each sign height category. When a sign is totally composed of individually mounted letters, either one letter or one logo may be 25 percent taller than the maximum letter/logo height. Such signage shall be located between the floor level of the top floor and the top of the fascia wall. (b) On-Premises Detached Ground or Pole Signs. (1) Pole signs shall be allowed only along the following linear segments of streets: (A) I-35 (B) 5th Street (I-35 Business) from Keaton to Cowling (C) 5th Street from FM 455 North to I-35 service road Page 88 (D) FM 455 from 5th Street to Acker Street Note: If the stated linear segment does not reference a beginning or ending cross-street, the segment shall mean the entire length of such street within the corporate limits or from the stated cross-street to the corporate limits, as the case may be. (2) The city council, upon specific application, may approve an exception to allow a pole sign at a location where prohibited herein if the council determines that a general condition of pole signs exists in the immediate vicinity and the proposed pole sign would be consistent with such established conditions. (A) Pole Sign Regulations. Where allowed, pole signs shall conform to the following restrictions and limitations. Table 1 Planned width of adjacent thoroughfare 0 to 70 feet 71 to 99 feet 100 feet or more Interstate 35 Minimum width of lot frontage 50 100 150 50 80 100 100 200 125 Maximum square footage per side 20 30 40 50 60 70 80 100 150 Setback from street ROW line or any property line (feet) 5 5 10 10 10 15 15 15 15 Maximum height (feet) * 8 10 25 25 25 50 * Pole sign not allowed. See regulations for ground signs which follow. (B) Ground Sign Regulations. The maximum area of any ground sign as defined herein, is the area allowed by Table 1. The required setback from a street right-of-way line is 3-1/2 feet. Required setbacks from other property lines are as specified by Table 1. The maximum height of any sign on a lot with less than 100 feet of street frontage adjacent to a street with a right-of-way of 70 feet or less and does not exceed 10 feet in height, it may be considered a ground sign; provided that not less than 120 square feet of its area is below a height of 6 feet. (C) Multiuse Signs. A multiuse sign that identifies a coordinated development site of more than one use, such as a shopping center, office center, or industrial park, may have a sign area not larger than 1.5 times the area allowed for a single-use sign on the site, or a maximum of 200 square feet, whichever is less. A multiuse sign may contain a directory or listing of the occupants within a center or multiuse development; provided that the directory portion of the sign shall not exceed 70 square feet or 60 percent of the total sign area whichever is less. If a directory is utilized, the remainder of the sign area shall contain only the identification of the entire center or entire development. If a multiuse sign area exceeds that allowed for a single use, no detached ground or pole sign is allowed for any single use within the center or development, or for any use listed in a directory on such sign. Page 89 (D) When determining requirements for allowable detached ground or pole signs under the above table, first determine the right-of-way width adjacent to the subject lot, then determine the lot frontage. Next, determine the maximum square footage per side, setback from adjacent rights-of- way and the maximum height by reading vertically below the applicable lot frontage. To calculate the height of a sign, measurement shall be made from the top of the curb adjacent of the street upon which a sign faces or from the natural ground level, if above curb level, to the top of the sign. Construction of a berm or earthen mound for the purpose of increasing height of signage is prohibited. For the purpose of calculating the distance from a street right-of-way line where the existing street right-of-way width is less than that required in the thoroughfare plan and subdivision ordinance, such distance shall be measured from the line of such right-of-way as required by such plan or ordinance (adding equal amounts to each side of the existing right-of-way) rather than from the existing right-of-way line. Freeways are as proposed by the thoroughfare plan of the city. (E) No such sign shall be erected within 20 feet of the street intersection, unless the bottom of the sign exceeds 42 inches in height above ground level, and the sign is set back from the right-of-way as stated in Table 1. (F) If the lot on which a building or buildings are located has multiple right-of-way frontages and is 3 acres or greater, two detached ground or pole signs are permitted (one per frontage) based on sign allowances in subsection (b) of this section. If such a building or buildings are located on a lot less than 3 acres, two detached ground or pole signs are permitted with a maximum of 60 square feet per side, per sign and a maximum height of 20 feet. On lots located at the intersection of a major thoroughfare and a freeway, two detached ground or pole signs are permitted, the size to be based on subsection (b) of this section. All detached signs shall have a minimum of 20 feet of separation from the largest permitted sign. (G) If two of the allowable detached signs are combined into one detached sign, then the signage may exceed by 50 percent the total allowable signage of the largest permitted sign up to a maximum of 200 square feet per side. (H) When electrical service is provided to detached signs, all such electrical service shall be underground. (c) Automobile Dealership Signs. (1) Number Per Lot. (A) Primary Detached Signs. There shall not be more than 1 primary sign for each franchise up to a maximum of 3 primary signs per dealership. (B) Secondary Detached Signs. Secondary signs shall be permitted only if used for pre-owned automobiles and limited to 1 per dealership. (2) Area, Location and Height Requirements. (A) Primary Detached Signs. All primary detached signs shall conform to provisions within this section. (B) Secondary Detached Signs. Secondary signs shall be limited to one-half of the area of the primary detached sign and a maximum of 24 feet in height. (3) Minimum Separation. All signs shall be separated by a minimum distance of 100 feet. (4) Banners and Pennants. Such signage is allowed on light standards and poles, as long as signage does not exceed 20 square feet per pole or sign and is not strung or affixed in any manner other than from brackets on single poles. (d) Development Identification Signs. Project information or identification detached ground signs are permitted at the entrances of major offices or industrial park developments located on more than one lot and bisected by one or more publicly dedicated streets. They shall be allowed under the following size restrictions: Size Maximum size (square feet) Maximum height (feet) Page 90 Under 10 acres 36 6 10 acres and above 64 8 Signs may be located at each corner of the intersection of an entrance street. (e) Real Estate Signs. (1) Generally. One real estate sign, not exceeding 32 square feet in sign area and 12 feet in height shall be permitted on tracts of 50 acres or less, and not exceeding 96 square feet in area and 16 feet in height for tracts of land over 50 acres. On tracts of 50 acres or greater with 1,000 feet of frontage adjacent to the public right-of-way, a sign not to exceed 200 square feet per side and 16 feet in height shall be permitted. The sign shall be removed no later than 30 days after the closing of the real estate conveyance. For setback requirements, refer to subsection (b), Table 1 of this section. Such signs shall not require a permit if they measure 32 square feet or less. (2) Temporary Directional Signs. Non-premises directional signage shall be prohibited within the city limits. (3) Construction Sites. On building construction sites, one sign each shall be permitted for all participating building contractors and subcontractors, one each for all participating professional firms, one each for all participating lending institutions and one for each property owner on the construction site, subject to a maximum of 3 signs for each construction site, each such sign to be 32 square feet in sign area or less, and that such signs must be removed prior to the issuance of a certificate of occupancy for said building. (f) Non-Premises Signs. Non-premises real estate signs shall be permitted based on the following criteria: (1) One such sign shall be permitted per area between 100 acres and 249 acres; (2) Two such signs shall be permitted per area between 250 acres and 499 acres; (3) Three such signs shall be permitted for 500 acres and three additional signs shall be permitted for each 500 acres thereafter; (4) The allowable signage shall be based on the original size of the zoning area; (5) Real estate signs shall be allowed in all nonplatted zoning districts; (6) The size of such sign shall be a maximum of 32 square feet and 8 feet in height unless adjacent to I- 35 where 96 square feet and 16 feet in height is allowed; (7) A permit shall expire after two years. Said permit may be renewed upon request by the property owner for another two-year period; (8) A permit fee of $25.00 per sign shall be paid; and (9) There shall be a minimum separation between each sign of 500 feet. (g) Temporary Promotional Banners, Posters and Pennants. (1) Temporary promotional signs, including but not limited to, banners, posters, and pennants, containing but not limited to, the following verbiage: “Now Hiring,” “Applications Here,” “We Finance,” “Open 24 Hours,” “Sale,” or “Price Special” shall be permitted, subject to the following guidelines: (A) New Business. For a new business, such signage shall not exceed 25 square feet and shall be included as part of the total allowable attached or detached signage. Such signage shall have a permanently affixed location, which is integrated and compatibly designed as a component of the building, canopy, fascia wall or detached sign. A grand opening sign shall be allowed in addition to the allowable signage for a 30-day period upon issuance of the certificate of occupancy. The fee for such signage shall be included as part of the original sign package, and no subsequent fees will apply if included as part of the permanent signage. (B) Existing Businesses. For businesses that are existing at the time of the effective date of the ordinance from which this article derived, such signage shall be permitted at a permanently designated location on the building, canopy or fascia wall and shall not exceed 25 square feet. There shall be a permit obtained for the manner of designated and affixing of temporary banners and a one-time permit fee of $50.00 shall be charged for each such location designation. Page 91 (2) Such signage shall be considered as part of the overall sign allowance and shall not be limited as to time of display; and the means of attachment shall not be visible from the public right-of-way. (h) Signs in Interior of Windows. (1) For new and/or existing businesses that are food or non-food service establishments, such signage is permitted in the interior of windows without a permit, provided that not more than 25 percent of the transparent area is occupied at one time. (2) Items of Information. An item of information is defined as a symbol, a word, a logo, an initial, an abbreviation or a group of numbers. The amount of information that any attached or detached sign can contain shall be based on the following criteria: (A) No sign shall display more than ten items of information. (B) Lettering 3 inches in height or less is not included when determining an item of information. (C) Letters less than 19 inches high which are carved into the fabric of a building or decorative screening walls or attached securely to the wall are not counted as items of information; provided that they are not specially illuminated and are not constructed of a shiny material, or their color does not contrast sharply with that of the building surface, and they do not exceed 2 inches in thickness. (i) Apartment Signs. All apartment complex signs located in business zoning districts shall conform to the provisions as defined in Section 3.1408(5). Page 92 Page 93 Page 94 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 10. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Consider Engaging Brooks Watson & Company for Audit Services Consider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified Public Accountants, for Audit Services for the 20192020 Fiscal Year and Authorize the City Manager and Mayor to Sign Acknowledgement and Agreement as Submitted. AGENDA TYPE: Regular ACTION REQUESTED: Approval BACKGROUND: Brooks Watson & Company, Certified Public Accountants, have performed the annual audit of and prepared the annual financial statement for the City the past several years. The past year audit (20182019) was the last year on the City's agreement with the firm. Staff planned on preparing a Request for Proposals (RFP) to select an auditing firm for a new engagement period. The COVID19 pandemic caused a great disruption to Finance Department, which operated at a 40% staffing level for a sixweek period from March through May. With limited staff, operations focused on essential daytoday customer service and accounting operations during that period. The Department returned to full staff on May 18. 2020 and it will take some time before operations return to normal.Staff does not have capacity to devote the attention to detail to the RFP process that this important process deserves. Brooks Watson has done an excellent job for the City the past several years. Partner Jon Watson is always on site during the audit to oversee the process and has a thorough understanding of the City's procedures, environment, and history. Staff approached Brooks Watson regarding the possibility of engaging the firm for an additional year for the 20192020 audit year. The Firm has provided an engagement proposal for one additional year without an increase in cost to the City. Following completion of the audit, staff will request permission from Council to issue an RFP for auditing services. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Page 95 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 10.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Consider Engaging Brooks Watson & Company for Audit ServicesConsider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified Public Accountants, forAudit Services for the 20192020 Fiscal Year and Authorize the City Manager and Mayor to Sign Acknowledgementand Agreement as Submitted.AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:Brooks Watson & Company, Certified Public Accountants, have performed the annual audit of and prepared theannual financial statement for the City the past several years. The past year audit (20182019) was the last year on theCity's agreement with the firm. Staff planned on preparing a Request for Proposals (RFP) to select an auditing firm for a new engagement period. TheCOVID19 pandemic caused a great disruption to Finance Department, which operated at a 40% staffing level for asixweek period from March through May. With limited staff, operations focused on essential daytoday customerservice and accounting operations during that period. The Department returned to full staff on May 18. 2020 and it willtake some time before operations return to normal.Staff does not have capacity to devote the attention to detail to theRFP process that this important process deserves.Brooks Watson has done an excellent job for the City the past several years. Partner Jon Watson is always on site duringthe audit to oversee the process and has a thorough understanding of the City's procedures, environment, and history. Staffapproached Brooks Watson regarding the possibility of engaging the firm for an additional year for the 20192020 audityear. The Firm has provided an engagement proposal for one additional year without an increase in cost to the City. Following completion of the audit, staff will request permission from Council to issue an RFP for auditing services.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: FUNDS: Internal Service Fund $25,924 STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. ATTACHMENTS: Description Upload Date Type Audit Engagement Letter 1920 5/20/2020 Cover Memo Page 96 14950 Heathrow Forest Pkwy | Suite 530 | Houston, TX 77032 | Tel: 281.907.8788 | Fax: 888.875.0587 | www.BrooksWatsonCo.com May 20, 2020 To the Mayor and City Council City of Sanger, Texas Dear Mayor Muir: You have requested that we audit the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of City of Sanger, Texas as of September 30, 2020 and for the year then ended and the related notes, which collectively comprise City of Sanger, Texas’ basic financial statements as listed in the table of contents in the annual report. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. Our audit will be conducted with the objective of our expressing an opinion on each opinion unit applicable to those basic financial statements. Accounting principles generally accepted in the United States of America, (U.S. GAAP,) as promulgated by the Governmental Accounting Standards Board (GASB) require that supplementary information, such as management’s discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the GASB, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America, (U.S. GAAS). These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation, and comparing the information for consistency with management’s responses to our inquiries. We will not express an opinion or provide any form of assurance on the RSI. The following RSI schedules are required by U.S. GAAP. This RSI will be subjected to certain limited procedures but will not be audited:  Management’s Discussion and Analysis  GASB 68 Pension Disclosures  GASB 75 OPEB disclosures  General Fund Budget to Actual Schedules Page 97 2 Auditor Responsibilities We will conduct our audit in accordance with U.S. GAAS. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the basic financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the basic financial statements, whether due to fraud or error, misappropriation of assets, or violations of laws, governmental regulations, grant agreements, or contractual agreements. An audit also includes evaluating the appropriateness of accounting policies used, and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the basic financial statements. If appropriate, our procedures will therefore include tests of documentary evidence that support the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of cash, investments, and certain other assets and liabilities by correspondence with creditors and financial institutions. As part of our audit process, we will request written representations from your attorneys, and they may bill you for responding. At the conclusion of our audit, we will also request certain written representations from you about the basic financial statements and related matters. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements (whether caused by errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations) may not be detected exists, even though the audit is properly planned and performed in accordance with U.S. GAAS. In making our risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the basic financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the basic financial statements that we have identified during the audit. Our responsibility as auditors is, of course, limited to the period covered by our audit and does not extend to any other periods. Page 98 3 We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other- matter paragraphs. If our opinions on the basic financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Compliance with Laws and Regulations As previously discussed, as part of obtaining reasonable assurance about whether the basic financial statements are free of material misstatement, we will perform tests of City of Sanger, Texas’ compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Management Responsibilities Our audit will be conducted on the basis that management and, when appropriate, those charged with governance acknowledge and understand that they have responsibility: 1. For the preparation and fair presentation of the basic financial statements in accordance with accounting principles generally accepted in the United States of America: 2. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, governmental regulations, grant agreements, or contractual agreements; and 3. To provide us with: i. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the basic financial statements such as records, documentation, and other matters; ii. Additional information that we may request from management for the purpose of the audit; and iii. Unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence. 4. For including the auditor’s report in any document containing basic financial statements that indicates that such basic financial statements have been audited by the entity’s auditor; 5. For identifying and ensuring that the entity complies with the laws and regulations applicable to its activities; 6. For adjusting the basic financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any Page 99 4 uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year(s) under audit are immaterial, both individually and in the aggregate, to the basic financial statements as a whole; and 7. For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets. With regard to the supplementary information referred to above, you acknowledge and understand your responsibility: (a) for the preparation of the supplementary information in accordance with the applicable criteria; (b) to provide us with the appropriate written representations regarding supplementary information; (c) to include our report on the supplementary information in any document that contains the supplementary information and that indicates that we have reported on such supplementary information; and (d) to present the supplementary information with the audited basic financial statements, or if the supplementary information will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users of the supplementary information no later than the date of issuance by you of the supplementary information and our report thereon. As part of our audit process, we will request from management and, when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit. With respect to any nonattest services we perform, such as preparing the financial statements, City of Sanger, Texas’ management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including monitoring ongoing activities. Reporting We will issue a written report upon completion of our audit of City of Sanger, Texas’ basic financial statements. Our report will be addressed to the governing body of City of Sanger, Texas. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions, add an emphasis-of-matter or other- matter paragraph(s), or withdraw from the engagement. Other We understand that your employees will prepare all confirmations we request and will locate any documents or support for any other transactions we select for testing. If you intend to publish or otherwise reproduce the basic financial statements and make reference to our firm, you agree to provide us with printers’ proofs or masters for our review and approval Page 100 5 before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Provisions of Engagement Administration, Timing and Fees During the course of the engagement, we may communicate with you or your personnel via fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communications. The timing of our audit will be scheduled for performance and completion as follows: Begin Complete Document internal control and preliminary tests July July Observe physical inventories (if necessary) September September Mail confirmations October October Perform year-end audit procedures November /December November /December Issue audit report January Jon Watson is the engagement partner for the audit services specified in this letter. His responsibilities include supervising BrooksWatson & Co., PLLC’s services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the audit report. Our fees for the financial statement audit is as follows: Fiscal Year Financial Statement Audit 2020 $25,924 Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses. We are not responsible for bank, attorney, or confirmation fees billed as part of the completion of the audit. Invoices will be rendered every two weeks and are payable upon presentation. We estimate that our fee for the audit will be as noted above and $5,000 for the single audit of one major program, if required. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate. Whenever possible, we will attempt to use the City of Sanger’s personnel to assist in the preparation of Page 101 6 schedules and analyses of accounts. This effort could substantially reduce our time requirements and facilitate the timely conclusion of the audit. During the course of the audit we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing. You agree to inform us of facts that may affect the basic financial statements of which you may become aware during the period from the date of the auditor’s report to the date the financial statements are issued. We agree to retain our audit documentation or work papers for a period of at least five years from the date of our report. At the conclusion of our audit engagement, we will communicate to city council the following significant findings from the audit:  Our view about the qualitative aspects of the entity’s significant accounting practices;  Significant difficulties, if any, encountered during the audit;  Uncorrected misstatements, other than those we believe are trivial, if any;  Disagreements with management, if any;  Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process;  Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures;  Representations we requested from management;  Management’s consultations with other accountants, if any; and  Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management. The audit documentation for this engagement is the property of BrooksWatson & Co., PLLC and constitutes confidential information. However, we may be requested to make certain audit documentation available to regulators pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation will be provided under the supervision of BrooksWatson & Co., PLLC’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these regulators. They may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the basic financial statements including our respective responsibilities. Page 102 7 We appreciate the opportunity to be your financial statement auditors and look forward to working with you and your staff. Respectfully, BrooksWatson & Co., PLLC 14950 Heathrow Forest Pkwy | Ste 530 Houston, TX 77032 *************************************************************** RESPONSE: This letter correctly sets forth our understanding. Acknowledged and agreed on behalf of the City of Sanger by: Management Name: ___________________________________________________________________ Title: _____________________________________________________________________ Date: _____________________________________________________________________ Council Representative Name: ___________________________________________________________________ Title: _____________________________________________________________________ Date: _____________________________________________________________________ Page 103 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 11. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Ordinance #061820 Budget Amendment FY 20192020 Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, Which Will Amend the Budget for the 20192020 Fiscal Year and Authorizing Amended Expenditures as Provided; Providing for the Repeal of all Ordinances in Conflict; Providing for a Severability Clause; and Providing for an Effective Date. AGENDA TYPE: Regular ACTION REQUESTED: Approval, Ordinance BACKGROUND: This amendment provides for an additional $75,000 in expenditures related to Legal Services. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: Internal Service Fund Increases Expenditures by $75,000. FUNDS: Internal Service Fund STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval. Page 104 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 11.AGENDA MEETING DATE: June 1, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Ordinance #061820 Budget Amendment FY 20192020Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, Which Will Amend theBudget for the 20192020 Fiscal Year and Authorizing Amended Expenditures as Provided; Providing for the Repealof all Ordinances in Conflict; Providing for a Severability Clause; and Providing for an Effective Date. AGENDA TYPE: RegularACTION REQUESTED: Approval, Ordinance BACKGROUND:This amendment provides for an additional $75,000 in expenditures related to Legal Services. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Internal Service Fund Increases Expenditures by $75,000.FUNDS:Internal Service FundSTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval. ATTACHMENTS: Description Upload Date Type Ordinance #061820 5/20/2020 Cover Memo Exhibit A 5/20/2020 Cover Memo Page 105 ORDINANCE #06-18-20 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, (BUDGET AMENDMENT 6) AMENDING ORDINANCE #09-25-19, WHICH WILL AMEND THE BUDGET FOR THE 2019-2020 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS PROVIDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council approved the budget ordinance for the 2019-2020 Fiscal Year on September 16, 2019; and WHEREAS, this amendment was prepared and presented to the City Council and after consideration, it is the consensus of the City Council to amend the approved budget ordinance; and NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1: The annual budget for the 2019-2020 Fiscal Year is hereby amended to increase expenditures in the Internal Service Fund by $75,000.00 as shown in Exhibit “A”. Section 2: Expenditures during the 2019-2020 Fiscal Year shall be made in accordance with the amended budget approved herein, unless otherwise authorized by a duly enacted ordinance of the City and said budget document shall be on file for public inspection in the office of the City Secretary. Section 4: If any section, article, paragraph, sentence, clause, phrase or word in this ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the ordinance and the City Council hereby declares it would have passed such remaining portions of the ordinances despite such invalidity, which remaining portions shall remain in full force and effect. Section 5: This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Denton County, Texas, on this 1st day of June 2020. APPROVED: ____________________________________ Thomas E. Muir, Mayor ATTEST: _________________________________ Cheryl Price, City Secretary Page 106 MEMORANDUM To: Alina Ciocan, City Manager From: Clayton Gray, Finance Director Date: May 20, 2020 Re: Budget Amendment for legal services As previously discussed, the City has faced an unprecedented amount of legal fees in the current budget year. The budget for Legal Services (180-10-5425) will not be adequate to cover these ongoing expenditures. The budget for this account was originally $50,000 and has been increased to $85,000 through inter-fund transfers as allowed by Ordinance #09-25-19. The 2019-20 Annual Budget, therefore, should be amended to approve an additional $75,000. The budget amendment will increase expenditures as follows: G/L Account Description Amount 180-10-4525 Legal Services 75,000.00$ Total 75,000.00$ Internal Service Fund Page 107 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.a. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Monthly Financial Report March 31, 2020 AGENDA TYPE: ACTION REQUESTED: BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Financial Report March 31, 2020 5/27/2020 Cover Memo Page 108 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,546,131$ 2,785,766$ 43% Supplies & Materials 603,710 236,885 39% Maintenance & Operations 7,152,775 3,138,397 44% Contract Services 2,118,434 1,172,768 55% Utilities 511,300 225,721 44% Capital Expenses 811,000 464,238 57% Debt Service 1,623,477 535,215 33% Other Department Expense 92,994 7,904 8% Transfers 1,032,720 853,860 83% Total 20,492,541$ 9,420,754$ 46% March 31, 2020 Combined General & Enterprise Fund Expenditures by Classification MONTHLY FINANCIAL REPORT This is the financial report for the period ended March 31,2020.Revenues and expenditures reflect activity from October 1,2018 through March 31,2020 or fifty percent (50%)of the fiscal year. GENERAL FUND The General Fund has collected seventy-three percent (73%)of projected operating revenues.All revenues are performing within projections. Year to date General Fund operating expenditures are forty-five percent (45%)of the annual budget.All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected forty-five percent (45%)of projected operating revenues.All revenue categories are performing within projections. Year to date Enterprise Fund operating expenditures are forty-four percent (44%)of the annual budget.All expenditure categories are within projections. Page 1 of 11 Page 109 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 4,065,250$ 3,696,219$ 91%369,031$ Sales & Beverage Taxes 905,800 536,963 59%368,837 Franchise Fees 878,222 477,890 54%400,332 Solid Waste 935,500 471,742 50%463,758 Licenses & Permits 343,070 233,393 68%109,677 Fines & Forfeitures 95,526 30,818 32%64,708 Department Revenues 834,961 425,257 51%409,704 Interest & Miscellaneous 81,500 34,906 43%46,594 Total Operating Revenues 8,139,829 5,907,188 73%2,232,641 Operating Expenditures Administration 636,507 311,712 49%324,795 Police & Animal Control 1,872,795 736,536 39%1,136,259 Fire & Ambulance 1,829,356 771,322 42%1,058,034 Municipal Court 197,494 84,234 43%113,260 Development Services 637,615 255,502 40%382,113 Streets 638,035 282,330 44%355,705 Parks & Recreation 636,092 364,038 57%272,054 Library 303,470 146,126 48%157,344 Solid Waste 850,000 432,598 51%417,402 Total Operating Expenditures 7,601,364 3,384,398 45%4,216,966 Revenues Over (Under) Expenditures 538,465 2,522,790 (1,984,325) Transfers Transfer In From Enterprise Fund - - 0%- Transfer In From Enterprise Fund - PILOT 85,000 94,035 111%(9,035) Transfer In From Debt Service Fund - - 0%- Transfer Out To Capital Projects Fund (675,000) (675,000) 100%- Total Transfers (590,000) (580,965) (9,035) Net Change in Fund Balance (51,535)$ 1,941,825$ (1,993,360)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,694,074$ 3,687,434$ (1,993,360)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES March 31, 2020 53% 50% 54% 59% 91% 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 51% 48% 57% 44% 40% 43% 42% 39% 49% 0%25%50%75%100% Solid Waste Library Parks & Recreation Streets Development Services Municipal Court Fire & Ambulance Police & Animal Control Administration General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 11 Page 110 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS March 31, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 CURRENT PROPERTY TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2019-2020 2018-2019 2017-2018 Page 3 of 11 Page 111 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,087,800$ 829,899$ 40%1,257,901$ Wastewater 2,036,650 870,034 43%1,166,616 Electric 7,700,000 3,408,332 44%4,291,668 Penalties & Fees 211,000 94,078 45%116,922 Interest 15,000 157,923 1053%(142,923) Miscellaneous 68,250 69,122 101%(872) Total Operating Revenues 12,118,700 5,429,388 45%6,689,312 Operating Expenditures Administration 1,485,184 727,327 49%757,857 Water 1,353,723 603,685 45%750,038 Wastewater 770,307 268,520 35%501,787 Electric 6,579,824 3,101,292 47%3,478,532 Debt Service 1,571,942 481,674 31%1,090,268 Total Operating Expenditures 11,760,980 5,182,498 44%6,578,482 Revenues Over (Under) Expenditures 357,720 246,890 110,830 Transfers Out Transfer to General Fund - - 0%- Transfer to 4A - - 0%- Transfer to WW CIP Reserve 156,800 78,400 50%78,400 Transfers to Storm Recovery Fund 115,920 57,960 50%57,960 Transfer to General Fund - PILOT 85,000 42,500 50%42,500 Total Transfers Out 357,720 178,860 178,860 Net Change in Fund Balance 0$ 68,030$ (68,030)$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 4,050,099$ (68,030)$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES March 31, 2020 109% 44% 43% 40% 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 31% 47% 35% 45% 49% 0%25%50%75%100% Debt Service Electric Wastewater Water Administration Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 11 Page 112 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS March 31, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2019-2020 2018-2019 2017-2018 Page 5 of 11 Page 113 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 1,440,374$ -$ -$ 4,375,130$ Contingency Reserves for Operations 1,033,007 1,027,931 - - 2,060,938 TOTAL UNRESTRICTED 3,967,763$ 2,468,305$ -$ -$ 6,436,068$ RESTRICTED Debt Service -$ 1,457,594$ -$ -$ 1,457,594$ Water Deposits - 464,085 - - 464,085 Equipment Replacement 227,188 124,245 - - 351,433 Electric Storm Recovery - 1,094,502 - - 1,094,502 Hotel Occupancy Tax 55,388 - - - 55,388 Grant Funds 11,826 11,826 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,534 - - - 96,534 Court Security 10,270 - - - 10,270 Court Technology 588 - - - 588 Child Safety Fee 45,292 45,292 Donations 15,548 - - - 15,548 TOTAL RESTRICTED 468,160$ 3,140,426$ -$ -$ 3,608,586$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 2,654,137$ 2,654,137$ Enterprise Capital Projects - - - 6,071,502 6,071,502 TOTAL CAPITAL PROJECTS -$ -$ -$ 8,725,639$ 8,725,639$ TOTAL CASH AND INVESTMENTS 4,435,923$ 5,608,731$ -$ 8,725,639$ 18,770,293$ March 31, 2020 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 33% Water Deposits 11%Equipment Replacement 8% Electric Storm Recovery…Other 23% Restricted Unrestricted 33% Restricted 22%Capital Projects 45% Total Cash & Investments Cash for Operations 68% Contingency Reserves for Operations 32% Unrestricted General Capital Projects 30% Enterprise Capital Projects 70% Capital Projects Page 6 of 11 Page 114 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%6,612,018$ 6,521,474$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%85,168 34,250 Internal Service Fund 180-00-1000 216,247 178,046 OPERATING ACCOUNTS 6,934,235$ 6,754,572$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%604,450$ 605,321$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2020 0.55%214,283 214,283 GF Contingency Reserve CD 674907 001-00-1043 7/13/2020 0.45%213,276 213,403 CONTINGENCY RESERVE 1,032,009$ 1,033,007$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%162,399$ 163,058$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2020 0.45%64,092 64,130 EQUIPMENT REPLACEMENT RESERVES 226,491$ 227,188$ *Hotel Occupancy Tax 050-00-1000 55,039$ 55,388$ *Police Grant Fund 320-00-1000 11,826 11,826 *Fire Grant Fund 324-00-1000 60,630 60,630 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2021 0.45%51,899 51,930 *Parkland Dedication Fund 450-00-1000 100,044 100,044 *Roadway Impact Fee Fund 451-00-1000 693,093 739,593 *Court Security Restricted Fund 470-00-1000 10,203 10,270 *Court Technology Restricted Fund 471-00-1000 (535) 588 *Child Safety Fee Fund 475-00-1000 45,292 45,292 *Police Donations 620-00-1000 78 78 *Fire Donations 624-00-1000 6,150 6,150 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,209 6,259 OTHER 1,093,133$ 1,141,253$ TOTAL CASH AND INVESTMENTS 9,285,868$ 9,156,020$ TOTAL UNRESTRICTED 7,966,244$ 7,787,579$ *Restricted Funds GENERAL FUND March 31, 2020 CASH AND INVESTMENTS Page 7 of 11 Page 115 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%1,398,567$ 1,440,374$ OPERATING ACCOUNTS 1,398,567$ 1,440,374$ *Pooled Cash 008-00-1010 0.05%153,232$ 164,085$ *Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 453,232$ 464,085$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%1,375,617 1,457,594 BOND FUNDS 1,375,617$ 1,457,594$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%602,956$ 603,824$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%316,800 316,988 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%107,055 107,119 CONTINGENCY RESERVES 1,026,811$ 1,027,931$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,083,282$ 1,094,502$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%123,710 124,245 OTHER 1,206,992$ 1,218,747$ TOTAL CASH AND INVESTMENTS 5,461,219$ 5,608,731$ TOTAL UNRESTRICTED 2,425,378$ 2,468,305$ *Restricted Funds ENTERPRISE FUND March 31, 2020 CASH AND INVESTMENTS Page 8 of 11 Page 116 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%1,081,839$ *DSF Money Market 2376105 003-00-1010 0.20%58,019 TOTAL RESTRICTED 1,139,858$ -$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%2,695,869$ 2,654,137$ TOTAL RESTRICTED 2,695,869$ 2,654,137$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%948,570$ 963,002$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,548,530 1,643,009 *SEWER CAPITAL RESERVE - TAP FEES 2,497,100$ 2,606,011$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,283,571$ 1,347,918$ *Pooled Cash 840-00-1000 0.05%2,358,244 2,117,573 TOTAL RESTRICTED 6,138,915$ 6,071,502$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS March 31, 2020 Page 9 of 11 Page 117 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%486,061$ 516,398$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,631 331,652 *4A MM 902551273 Prosperity 41-00-1012 0.20%478,101 478,339 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2020 0.25%95,533 95,575 TOTAL CASH AND INVESTMENTS 1,391,326$ 1,421,964$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%733,019$ 773,986$ *Cash MM 2379694 42-00-1010 0.05%192,480 192,757 *4B CD 653500 42-00-1013 4/3/2020 0.45%22,053 22,066 *4B CD 659924 42-00-1014 11/12/2020 0.45%21,799 21,812 *4B CD 664243 42-00-1015 6/5/2020 0.45%21,884 21,897 *4B CD 673277 42-00-1016 7/9/2020 0.45%21,826 21,839 *4B CD 686115 42-00-1017 8/4/2020 0.45%21,834 21,847 *4B CD 689521 42-00-1018 9/11/2020 0.45%21,744 21,757 *4B CD 694371 42-00-1019 10/14/2020 0.45%21,818 21,831 *4B CD 697230 42-00-1020 11/17/2020 0.45%21,932 21,945 *4B CD 699934 42-00-1021 12/18/2020 0.45%21,845 21,858 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,646 21,659 *4B CD 706078 42-00-1023 2/19/2021 0.45%21,546 21,559 *4B CD 720097 42-00-1024 2/9/2021 0.45%21,317 21,329 *4B CD 720119 42-00-1025 11/9/2020 0.45%21,341 21,354 TOTAL CASH AND INVESTMENTS 1,208,084$ 1,249,496$ *Restricted Funds 4B FUND 4A & 4B FUNDS March 31, 2020 CASH AND INVESTMENTS 4A FUND Page 10 of 11 Page 118 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT March 31, 2020 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 11 of 11 Page 119 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.b. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Monthly Financial Report April 30, 2020 AGENDA TYPE: ACTION REQUESTED: BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Financial Report April 30, 2020 5/27/2020 Cover Memo Page 120 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,546,131$ 3,223,998$ 49% Supplies & Materials 603,710 270,936 45% Maintenance & Operations 7,152,775 3,678,692 51% Contract Services 2,118,434 1,303,770 62% Utilities 511,300 257,387 50% Capital Expenses 811,000 457,047 56% Debt Service 1,623,477 535,451 33% Other Department Expense 92,994 12,792 14% Transfers 1,032,720 883,670 86% Total 20,492,541$ 10,623,743$ 52% April 30, 2020 Combined General & Enterprise Fund Expenditures by Classification MONTHLY FINANCIAL REPORT This is the financial report for the period ended April 30,2020.Revenues and expenditures reflect activity from October 1,2018 through April 30,2020 or fifty-eight percent (58%)of the fiscal year. GENERAL FUND The General Fund has collected seventy-seven percent (77%)of projected operating revenues.All revenues are performing within projections. Year to date General Fund operating expenditures are fifty percent (50%)of the annual budget.All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected fifty-one percent (51%)of projected operating revenues.All revenue categories are performing within projections. Year to date Enterprise Fund operating expenditures are fifty percent (50%)of the annual budget.All expenditure categories are within projections. Page 1 of 11 Page 121 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 4,065,250$ 3,715,253$ 91%349,997$ Sales & Beverage Taxes 905,800 610,081 67%295,719 Franchise Fees 878,222 569,680 65%308,542 Solid Waste 935,500 553,078 59%382,422 Licenses & Permits 343,070 259,494 76%83,576 Fines & Forfeitures 95,526 32,776 34%62,750 Department Revenues 834,961 504,871 60%330,090 Interest & Miscellaneous 81,500 38,093 47%43,407 Total Operating Revenues 8,139,829 6,283,326 77%1,856,503 Operating Expenditures Administration 636,507 350,695 55%285,812 Police & Animal Control 1,872,795 850,899 45%1,021,896 Fire & Ambulance 1,829,356 852,673 47%976,683 Municipal Court 197,494 99,852 51%97,642 Development Services 637,615 293,687 46%343,928 Streets 638,035 327,865 51%310,170 Parks & Recreation 636,092 386,027 61%250,065 Library 303,470 168,899 56%134,571 Solid Waste 850,000 507,023 60%342,977 Total Operating Expenditures 7,601,364 3,837,620 50%3,763,744 Revenues Over (Under) Expenditures 538,465 2,445,706 (1,907,241) Transfers Transfer In From Enterprise Fund - - 0%- Transfer In From Enterprise Fund - PILOT 85,000 101,118 119%(16,118) Transfer In From Debt Service Fund - - 0%- Transfer Out To Capital Projects Fund (675,000) (675,000) 100%- Total Transfers (590,000) (573,882) (16,118) Net Change in Fund Balance (51,535)$ 1,871,824$ (1,923,359)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,694,074$ 3,617,433$ (1,923,359)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES April 30, 2020 62% 59% 65% 67% 91% 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 60% 56% 61% 51% 46% 51% 47% 45% 55% 0%25%50%75%100% Solid Waste Library Parks & Recreation Streets Development Services Municipal Court Fire & Ambulance Police & Animal Control Administration General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 11 Page 122 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS April 30, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 CURRENT PROPERTY TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2019-2020 2018-2019 2017-2018 Page 3 of 11 Page 123 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,087,800$ 974,668$ 47%1,113,132$ Wastewater 2,036,650 1,021,286 50%1,015,364 Electric 7,700,000 3,807,170 49%3,892,830 Penalties & Fees 211,000 97,563 46%113,437 Interest 15,000 186,304 1242%(171,304) Miscellaneous 68,250 74,270 109%(6,020) Total Operating Revenues 12,118,700 6,161,261 51%5,957,439 Operating Expenditures Administration 1,485,184 818,287 55%666,897 Water 1,353,723 699,854 52%653,869 Wastewater 770,307 326,124 42%444,183 Electric 6,579,824 3,576,516 54%3,003,308 Debt Service 1,571,942 481,674 31%1,090,268 Total Operating Expenditures 11,760,980 5,902,455 50%5,858,525 Revenues Over (Under) Expenditures 357,720 258,806 98,914 Transfers Out Transfer to General Fund - - 0%- Transfer to 4A - - 0%- Transfer to WW CIP Reserve 156,800 91,467 58%65,333 Transfers to Storm Recovery Fund 115,920 67,620 58%48,300 Transfer to General Fund - PILOT 85,000 49,583 58%35,417 Total Transfers Out 357,720 208,670 149,050 Net Change in Fund Balance 0$ 50,136$ (50,136)$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 4,032,205$ (50,136)$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES April 30, 2020 122% 49% 50% 47% 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 31% 54% 42% 52% 55% 0%25%50%75%100% Debt Service Electric Wastewater Water Administration Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 11 Page 124 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS April 30, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2019-2020 2018-2019 2017-2018 Page 5 of 11 Page 125 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 1,556,235$ -$ -$ 4,490,991$ Contingency Reserves for Operations 1,035,051 1,028,988 - - 2,064,039 TOTAL UNRESTRICTED 3,969,807$ 2,585,223$ -$ -$ 6,555,030$ RESTRICTED Debt Service -$ 1,539,621$ 1,131,403$ -$ 2,671,024$ Water Deposits - 475,687 - - 475,687 Equipment Replacement 227,881 124,775 - - 352,656 Electric Storm Recovery - 1,105,686 - - 1,105,686 Hotel Occupancy Tax 59,469 - - - 59,469 Grant Funds 11,826 11,826 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,567 - - - 96,567 Court Security 10,306 - - - 10,306 Court Technology (681) - - - (681) Child Safety Fee 45,292 45,292 Donations 15,548 - - - 15,548 TOTAL RESTRICTED 471,734$ 3,245,769$ 1,131,403$ -$ 4,848,906$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 2,469,448$ 2,469,448$ Enterprise Capital Projects - - - 6,114,516 6,114,516 TOTAL CAPITAL PROJECTS -$ -$ -$ 8,583,964$ 8,583,964$ TOTAL CASH AND INVESTMENTS 4,441,541$ 5,830,992$ 1,131,403$ 8,583,964$ 19,987,900$ April 30, 2020 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 48% Water Deposits 8% Equipment Replacement 6% Electric Storm Recovery… Other 18% Restricted Unrestricted 32% Restricted 27% Capital Projects 41% Total Cash & Investments Cash for Operations 69% Contingency Reserves for Operations 31% Unrestricted General Capital Projects 29% Enterprise Capital Projects 71% Capital Projects Page 6 of 11 Page 126 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%6,521,474$ 6,457,209$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%34,250 34,744 Internal Service Fund 180-00-1000 178,046 188,158 OPERATING ACCOUNTS 6,754,572$ 6,700,913$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%605,321$ 606,164$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2021 0.55%214,283 215,349 GF Contingency Reserve CD 674907 001-00-1043 7/13/2020 0.45%213,403 213,538 CONTINGENCY RESERVE 1,033,007$ 1,035,051$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%163,058$ 163,710$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2020 0.45%64,130 64,171 EQUIPMENT REPLACEMENT RESERVES 227,188$ 227,881$ *Hotel Occupancy Tax 050-00-1000 55,388$ 59,469$ *Police Grant Fund 320-00-1000 11,826 11,826 *Fire Grant Fund 324-00-1000 60,630 61,630 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2021 0.45%51,930 51,963 *Parkland Dedication Fund 450-00-1000 100,044 100,044 *Roadway Impact Fee Fund 451-00-1000 739,593 750,093 *Court Security Restricted Fund 470-00-1000 10,270 10,306 *Court Technology Restricted Fund 471-00-1000 588 (681) *Child Safety Fee Fund 475-00-1000 45,292 45,292 *Police Donations 620-00-1000 78 78 *Fire Donations 624-00-1000 6,150 6,150 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,259 6,259 OTHER 1,141,253$ 1,155,634$ TOTAL CASH AND INVESTMENTS 9,156,020$ 9,119,479$ TOTAL UNRESTRICTED 7,787,579$ 7,735,964$ *Restricted Funds GENERAL FUND April 30, 2020 CASH AND INVESTMENTS Page 7 of 11 Page 127 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%1,440,374$ 1,556,235$ OPERATING ACCOUNTS 1,440,374$ 1,556,235$ *Pooled Cash 008-00-1010 0.05%164,085$ 175,687$ *Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 464,085$ 475,687$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%1,457,594 1,539,621 BOND FUNDS 1,457,594$ 1,539,621$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%603,824$ 604,666$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%316,988 317,190 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%107,119 107,132 CONTINGENCY RESERVES 1,027,931$ 1,028,988$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,094,502$ 1,105,686$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%124,245 124,775 OTHER 1,218,747$ 1,230,461$ TOTAL CASH AND INVESTMENTS 5,608,731$ 5,830,992$ TOTAL UNRESTRICTED 2,468,305$ 2,585,223$ *Restricted Funds ENTERPRISE FUND April 30, 2020 CASH AND INVESTMENTS Page 8 of 11 Page 128 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%1,070,372$ 1,073,219$ *DSF Money Market 2376105 003-00-1010 0.20%58,103 58,184 TOTAL RESTRICTED 1,128,475$ 1,131,403$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%2,654,137$ 2,469,448$ TOTAL RESTRICTED 2,654,137$ 2,469,448$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%963,002$ 977,410$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,643,009 1,666,290 *SEWER CAPITAL RESERVE - TAP FEES 2,606,011$ 2,643,700$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,347,918$ 1,365,540$ *Pooled Cash 840-00-1000 0.05%2,117,573 2,105,276 TOTAL RESTRICTED 6,071,502$ 6,114,516$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS April 30, 2020 Page 9 of 11 Page 129 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%516,398$ 543,624$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,652 331,665 *4A MM 902551273 Prosperity 41-00-1012 0.20%478,339 478,501 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2020 0.25%95,575 95,619 TOTAL CASH AND INVESTMENTS 1,421,964$ 1,449,409$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%773,986$ 809,722$ *Cash MM 2379694 42-00-1010 0.05%192,757 193,025 *4B CD 653500 42-00-1013 4/3/2021 0.45%22,066 22,080 *4B CD 659924 42-00-1014 11/12/2020 0.45%21,812 21,826 *4B CD 664243 42-00-1015 6/5/2020 0.45%21,897 21,911 *4B CD 673277 42-00-1016 7/9/2020 0.45%21,839 21,853 *4B CD 686115 42-00-1017 8/4/2020 0.45%21,847 21,861 *4B CD 689521 42-00-1018 9/11/2020 0.45%21,757 21,771 *4B CD 694371 42-00-1019 10/14/2020 0.45%21,831 21,844 *4B CD 697230 42-00-1020 11/17/2020 0.45%21,945 21,959 *4B CD 699934 42-00-1021 12/18/2020 0.45%21,858 21,872 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,659 21,673 *4B CD 706078 42-00-1023 2/19/2021 0.45%21,559 21,573 *4B CD 720097 42-00-1024 2/9/2021 0.45%21,329 21,343 *4B CD 720119 42-00-1025 11/9/2020 0.45%21,354 21,367 TOTAL CASH AND INVESTMENTS 1,249,496$ 1,285,680$ *Restricted Funds 4B FUND 4A & 4B FUNDS April 30, 2020 CASH AND INVESTMENTS 4A FUND Page 10 of 11 Page 130 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT April 30, 2020 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 11 of 11 Page 131 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.c. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Capital Projects Recap May 27, 2020 AGENDA TYPE: ACTION REQUESTED: BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Capital Projects Report May 27, 2020 5/27/2020 Cover Memo Page 132 C U R R E N T P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % C001 McReynolds Road Reconstruction 100%522,919$ -$ 522,919$ 486,313$ 6,314,032$ (138,473)$ -$ 6,175,559$ 6,172,965$ 133,869$ 133,869$ 6,832,346$ 6,793,147$ 99% C002 2019-2020 Street Rehab Program 84%-$ -$ -$ -$ 837,682$ 837,682$ 702,720$ -$ -$ 837,682$ 702,720$ 84% E005 Wastewater Treatment Plant 99%995,203$ 313,402$ 1,308,605$ 1,216,760$ 10,992,845$ 256,125$ -$ 11,248,970$ 11,160,332$ 397,247$ 397,247$ 12,954,822$ 12,774,339$ 99% Total Projects Under Contract 1,518,122$ 313,402$ 1,831,524$ 1,703,073$ 18,144,559$ 117,652$ -$ 18,262,210$ 18,036,017$ 531,116$ 531,116$ 20,624,850$ 20,270,206$ 98% U P C O M I N G P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % E006 Railroad Lift Station TBD 69,966$ 589,300$ 659,266$ 768,504$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,215,777$ 771,251$ 15% E009 Gravity-Outfall Pipelines/Stream Restoration TBD 342,300$ -$ 342,300$ 273,508$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 19,254$ 19,254$ 4,269,554$ 294,430$ 7% E010 455 Relocation of Utilities-Water & Sewer TBD 250,000$ -$ 250,000$ 156,174$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,750,000$ 156,174$ 6% E011 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ 1,500,000$ -$ 0% Total Extimted Projects 662,266$ 589,300$ 1,251,566$ 1,198,186$ -$ -$ 12,406,500$ 12,406,500$ 1,668$ 77,265$ 22,001$ 13,735,331$ 1,221,855$ 9% A L L P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % Grand Totals 2,180,388$ 902,702$ 3,083,090$ 2,901,259$ 18,144,559$ 117,652$ 12,406,500$ 30,668,710$ 18,037,685$ 608,381$ 553,117$ 34,360,181$ 21,492,061$ 63% P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S CAPITAL PROJECTS RECAP May 27, 2020 E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T Page 133 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12.d. AGENDA MEETING DATE: June 1, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Disbursements April 2020 AGENDA TYPE: Regular ACTION REQUESTED: Other: Informational BACKGROUND: Attached for your information are the April 2020 disbursements. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Disbursements April 2020 5/27/2020 Cover Memo Page 134 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 99 City of Sanger BANK: EMP B EMPLOYEE BENEFIT FUND DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 13080 BLUE CROSS BLUE SHIELD OF TEXA I-5/1/20 - 6/1/20 MAY 2020 HEALTH PREMIUM R 4/28/2020 46,462.46 000616 46,462.46 33210 DEARBORN LIFE INSURANCE COMPAN I-5.1.2020-5.31.2020 MAY 2020 LIFE INSURANCE R 4/28/2020 1,372.28 000617 1,372.28 10610 LEADERSLIFE INS. COMPANY I-102028 APRIL 2020 LIFE INSURANCE R 4/28/2020 86.66 000618 86.66 34200 PRINCIPAL LIFE INSURANCE COMPA I-5.1.20 - 5.31.20 MAY 2020 DENTAL PREMIUM R 4/28/2020 4,174.90 000619 4,174.90 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS:4 52,096.30 0.00 52,096.30 HAND CHECKS:0 0.00 0.00 0.00 DRAFTS:0 0.00 0.00 0.00 EFT:0 0.00 0.00 0.00 NON CHECKS:0 0.00 0.00 0.00 VOID CHECKS:0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 99 BANK: EMP BTOTALS:4 52,096.30 0.00 52,096.30 BANK: EMP B TOTALS:4 52,096.30 0.00 52,096.30 Page 135 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00100 TMRS I-RETPY3.13.20 E 4/09/2020 22,237.38 000031 I-RETPY3.27.20 E 4/09/2020 22,114.43 000031 44,351.81 22690 I-114039 E 4/09/2020 494.41 000032 I-114063 E 4/09/2020 447.19 000032 941.60 08120 I-457PY4.9.20 E 4/09/2020 923.36 000033 923.36 01920 I-27326 E 4/20/2020 6,738.30 000034 6,738.30 24050 I-175-21245157 E 4/20/2020 342,728.06 000035 342,728.06 02910 I-W272004 E 4/24/2020 23,634.67 000036 23,634.67 15780 I-550035 E 4/24/2020 1,686.94 000037 1,686.94 08120 I-457PY4.24.20 E 4/24/2020 873.36 000038 873.36 00440 I-42456-RI-001 E 4/30/2020 8,434.56 000039 8,434.56 22640 I-T1 PY4.9.20 D 4/09/2020 13,821.74 000046 I-T3 PY4.9.20 D 4/09/2020 19,732.32 000046 I-T4 PY4.9.20 D 4/09/2020 4,614.82 000046 38,168.88 14210 I-CATPY4.9.20 D 4/09/2020 103.85 000047 I-CBWPY4.9.20 D 4/09/2020 419.54 000047 I-CJBPY4.9.20 D 4/09/2020 184.62 000047 I-CJMPY4.9.20 D 4/09/2020 341.17 000047 I-CRWPY4.9.20 D 4/09/2020 192.46 000047 I-CSCPY4.9.20 D 4/09/2020 190.62 000047 I-CSDPY4.9.20 D 4/09/2020 260.00 000047 I-CSRPY4.9.20 TMRS TMRS GEAR CLEANING SOLUTIONS FF PPE CARE & MAINTENANCE FF PPE CARE & MAINTENANCE ICMA-RC ICMA CITY OF SANGER 457 PLAN NICHOLS, JACKSON, DILLARD,HAGE LEGAL SVC-VT,NC,COV19, RD AEP ENERGY PARTNERS, INC MARCH 2020 ELECTRIC PURCHASE UPPER TRINITY WATER PURCHASE MARCH 2020 ITRON MAINTENANCE RENEWAL ICMA-RC ICMA CITY OF SANGER 457 PLAN BRAZOS ELECTRIC MARCH 2020 INTERNAL REVENUE SERVICE FEDERAL W/H FICA PAYABLE FICA PAYABLE OFFICE OF THE ATTORNEY GENERAL CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT D 4/09/2020 276.92 000047 1,969.18 Page 136 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00600 I-APRIL 2020 D 4/14/2020 32,301.19 000049 32,301.19 33770 I-0001146504-IN D 4/25/2020 85.00 000050 85.00 30600 C-4/9/2020 D 4/09/2020 0.11CR 000051 I-FSMPY4.9.20 D 4/09/2020 2,111.73 000051 2,111.62 22640 I-T1 PY4.24.20 D 4/24/2020 13,795.68 000052 I-T3 PY4.24.20 D 4/24/2020 19,643.16 000052 I-T4 PY4.24.20 D 4/24/2020 4,593.92 000052 38,032.76 14210 I-CATPY4.24.20 D 4/24/2020 103.85 000053 I-CBWPY4.24.20 D 4/24/2020 419.54 000053 I-CJBPY4.24.20 D 4/24/2020 184.62 000053 I-CJMPY4.24.20 D 4/24/2020 341.17 000053 I-CRWPY4.24.20 D 4/24/2020 192.46 000053 I-CSCPY4.24.20 D 4/24/2020 190.62 000053 I-CSDPY4.24.20 D 4/24/2020 260.00 000053 I-CSRPY4.24.20 D 4/24/2020 276.92 000053 1,969.18 26320 NAME CITY OF SANGER ELECTRIC 2/18/20-03/23/20 DISCOVERY BENEFITS LLC COBRA - MARCH TASC TASC FLEX INTERNAL REVENUE SERVICE FEDERAL W/H FICA PAYABLE FICA PAYABLE OFFICE OF THE ATTORNEY GENERAL CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT TRUST-CITY OF SANGER EMPLOYEE I-DC1PY4.24.20 HEALTH INA D 4/30/2020 529.62 000054 I-DC1PY4.9.20 HEALTH INA D 4/30/2020 529.62 000054 I-DE1PY4.24.20 DENTAL INS D 4/30/2020 609.13 000054 I-DE1PY4.9.20 DENTAL INS D 4/30/2020 625.16 000054 I-DF1PY4.24.20 HEALTH INS D 4/30/2020 868.69 000054 I-DF1PY4.9.20 HEALTH INS D 4/30/2020 868.69 000054 I-DS1PY4.24.20 HEALTH INS D 4/30/2020 64.10 000054 I-DS1PY4.9.20 HEALTH INS D 4/30/2020 64.10 000054 I-GLIPY4.24.20 GROUP LIFE $25K D 4/30/2020 105.31 000054 I-GLIPY4.9.20 GROUP LIFE $25K D 4/30/2020 106.19 000054 I-HC1PY4.24.20 HEALTH INS D 4/30/2020 982.74 000054 I-HC1PY4.9.20 HEALTH INS D 4/30/2020 982.74 000054 I-HC2PY4.24.20 HEALTH INS D 4/30/2020 7,336.98 000054 I-HC2PY4.9.20 HEALTH INS D 4/30/2020 7,336.98 000054 I-HE1PY4.24.20 HEALTH INS D 4/30/2020 6,688.50 000054 I-HE1PY4.9.20 HEALTH INS D 4/30/2020 6,688.50 000054 I-HE2PY4.24.20 HEALTH INS D 4/30/2020 2,441.23 000054 I-HE2PY4.9.20 HEALTH INS D 4/30/2020 2,441.23 000054 I-HE3PY4.24.20 HEALTH IN D 4/30/2020 1,193.15 000054 I-HE3PY4.9.20 HEALTH IN D 4/30/2020 1,431.78 000054 I-HF2PY4.24.20 HEALTH IN D 4/30/2020 2,130.60 000054 I-HF2PY4.9.20 HEALTH IN D 4/30/2020 2,130.60 000054 Page 137 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT I-HF3PY4.24.20 HEALTH INS D 4/30/2020 763.60 000054 I-HF3PY4.9.20 HEALTH INS D 4/30/2020 763.60 000054 I-HS2PY4.24.20 HEALTH INS D 4/30/2020 976.58 000054 I-HS2PY4.9.20 HEALTH INS D 4/30/2020 976.58 000054 I-HS3PY4.24.20 HEALTH INS D 4/30/2020 525.00 000054 I-HS3PY4.9.20 HEALTH INS D 4/30/2020 525.00 000054 I-LLIPY4.24.20 LIFE INSURANCE D 4/30/2020 43.34 000054 I-LLIPY4.9.20 LIFE INSURANCE D 4/30/2020 43.34 000054 I-VC1PY4.24.20 HEALTH INS D 4/30/2020 45.57 000054 I-VC1PY4.9.20 HEALTH INS D 4/30/2020 45.57 000054 I-VE1PY4.24.20 VISION INS D 4/30/2020 100.98 000054 I-VE1PY4.9.20 VISION INS D 4/30/2020 104.24 000054 I-VF1PY4.24.20 HEALTH INS D 4/30/2020 114.82 000054 I-VF1PY4.9.20 HEALTH INS D 4/30/2020 114.82 000054 I-VLIPY4.24.20 EMPLOYEE VOLUNTARY LIFE D 4/30/2020 584.47 000054 I-VLIPY4.9.20 EMPLOYEE VOLUNTARY LIFE D 4/30/2020 586.37 000054 I-VS1PY4.24.20 HEALTH INS D 4/30/2020 27.98 000054 I-VS1PY4.9.20 HEALTH INS D 4/30/2020 27.98 000054 52,525.48 30600 TASC C-4/24/2020 TASC D 4/24/2020 0.11CR 000055 I-FSMPY4.24.20 FLEX D 4/24/2020 2,111.73 000055 2,111.62 25940 ALAN PLUMMER ASSOCIATES, INC I-45986 SANGER STREAM RESTORATION R 4/06/2020 10,525.47 074033 10,525.47 25070 ALL AMERICAN DOGS INC I-4044 APRIL SHELTER SERVICE R 4/06/2020 4,080.00 074034 4,080.00 00240 AMERICAN PUBLIC POWER I-343349 MBMBR DUES R 4/06/2020 4,475.92 074035 4,475.92 33900 APSCO, INC I-S1209722.001 FULL CIRC REP CLAMP,RISER,COUP R 4/06/2020 503.76 074036 503.76 31790 ARCPOINT LABS OF DENTON I-4571 PREHIRE TEST/POST ACCIDENT R 4/06/2020 230.00 074037 230.00 03170 ASCO I-PSO144976-1 BELT.KIT SEALS.BOLT.WASHE R 4/06/2020 1,444.64 074038 1,444.64 02460 AT&T MOBILITY I-032282020 CELL PHONE 2/23-3/22/20 R 4/06/2020 888.02 074039 888.02 Page 138 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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I-216766 TOP MOUNTED ADAP FLANGE R 4/06/2020 278.10 074043 278.10 00550 CERTIFIED LABORATORIES I-3884798 GRRR,2X2.5 GL NAC PR WSHR SOAP R 4/06/2020 193.75 074044 193.75 00590 CITY OF DENTON I-02.13.20- 03.13.20 WTR BACT TESTING R 4/06/2020 210.00 074045 210.00 00800 COSERV ELECTRIC I-03/30/2020 MARCH ELECTRIC R 4/06/2020 3,581.19 074046 3,581.19 23620 COTE'S MECHANICAL I-12416 ICE MACHINE RENTAL APRIL R 4/06/2020 566.00 074047 566.00 Page 139 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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I-1490262-00 150W LED FIXTURE HEAD R 4/14/2020 1,780.00 074099 I-1491473-00 15KV ELBOWS R 4/14/2020 417.75 074099 2,197.75 05350 TEXAS EXCAVATION SAFETY SYST I-20-05245 MESSAGE FEES MARCH 2020 R 4/14/2020 118.75 074100 118.75 32030 GILLIAM INVESTMENTS: DBA: VANG I-35007 CITY JANITORIAL SUPPLIES R 4/14/2020 501.37 074101 501.37 05510 WASTE CONNECTIONS I-MAR 2020 SOLID WASTE MARCH 2020 R 4/14/2020 67,401.74 074102 67,401.74 1 EDGE INJECTION I-000202004208479 US REFUND R 4/20/2020 429.82 074103 429.82 1 FELIX CONSTRUCTION I-000202004208482 US REFUND R 4/20/2020 155.55 074104 155.55 1 FOX, KYLA I-000202004208473 US REFUND R 4/20/2020 18.26 074105 18.26 1 LATZER, RANDALL I-000202004208478 US REFUND R 4/20/2020 12.28 074106 12.28 1 LEDBETTER, JAMES I-000202004208480 US REFUND R 4/20/2020 53.19 074107 53.19 1 LGI HOMES - LAKE RID I-000202004208472 US REFUND R 4/20/2020 575.60 074108 575.60 1 MCCLINTOCK HOMES LLC I-000202004208474 US REFUND R 4/20/2020 560.94 074109 560.94 Page 144 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 11 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 18790 FUELMAN I-NP58055030 FUEL 04/6/20-4/12/20 R 4/20/2020 944.92 074122 944.92 32880 FX5 CONSTRUCTION & EXCAVATION, I-237398 UG DIRECTIONAL BORE DIANE DR R 4/20/2020 800.00 074123 800.00 01070 GALLS INC. I-015324712 SHIRT FOR FIREFIGHTER R 4/20/2020 88.16 074124 I-015324713 SHIRT FOR FIREFIGHTER R 4/20/2020 71.81 074124 I-015422699 EJLITE W/AZIIIA ELITE CARRIER R 4/20/2020 950.00 074124 1,109.97 28820 GLENN POLK AUTOPLEX INC I-5499C-C4W 84467058 LAMP, 22783104 LAMP R 4/20/2020 805.83 074125 805.83 29620 GOODYEAR COMMERCIAL TIRE I-233-1020799 4GY 245/75R17 DURATAC OWL 10 R 4/20/2020 706.26 074126 706.26 34420 JOHN M LABARGE I-4/10/2020 FOUNDATION REPAIR @ CC R 4/20/2020 2,100.00 074127 2,100.00 32220 LIFE POINT CHIROPRACTIC & WELL I-3/17/20 PHYSICAL SCOTT, BRANDON R 4/20/2020 75.00 074128 I-3/23/20 PHYSICAL HARLAN, KATIE R 4/20/2020 75.30 074128 150.30 32430 MODERN LEASING INC. OF IOWA I-58959176 EMS VENDING MACHINE R 4/20/2020 348.42 074129 I-58962075 EMS VENDING MACHINE R 4/20/2020 348.42 074129 I-58965011 EMS VENDING MACHINE R 4/20/2020 348.42 074129 I-58967754 EMS VENDING MACHINE R 4/20/2020 348.42 074129 1,393.68 04140 MOTOROLA SOLUTIONS I-41283054 APX4500 MOBILE DASH MOUNT R 4/20/2020 3,417.48 074130 3,417.48 08690 O'REILLY AUTO PARTS I-1959-200365 O'REILLY DEF R 4/20/2020 10.99 0.22CR 074131 I-1959-200395 GENERATOR SUPPLIES R 4/20/2020 66.01 1.32CR 074131 I-1959-201610 48 EXT BATTERY 46-22 R 4/20/2020 135.89 2.72CR 074131 I-1959-201614 THERMOSTAT R 4/20/2020 20.95 0.42CR 074131 229.16 02970 OFFICE DEPOT I-468841858001 TONER R 4/20/2020 688.36 074132 I-472780051001 LABELS, COPY PAPER R 4/20/2020 35.68 074132 724.04 Page 146 5/19/2020 9:31 AM A/P HISTORY CHECK REPORT PAGE: 13 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 4/01/2020 THRU 4/30/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 34530 WILLIAMSBURG CONSTURCTION SERV I-04/08/2020 DEVELOP DEP-WILLOWOOD R 4/20/2020 10,000.00 074145 10,000.00 33300 HSA BANK I-HSAPY4.24.20 HSA R 4/24/2020 275.41 074146 275.41 15830 SANGER EDUCATION FOUNDATION IN I-SGFPY4.24.20 FOUNDATION-ISD R 4/24/2020 2.50 074147 2.50 14470 UNITED WAY I-UN PY4.24.20 DONATIONS R 4/24/2020 5.00 074148 5.00 09600 AFLAC I-327658 METCALF, A. 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NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 16340 SUN BELT RENTALS, INC. 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