07/20/2020-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 20, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
2.CITIZEN INPUT:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.)
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 07062020
Approval of the City Council Work Session Minutes for July 6, 2020.
2.City Council Regular Meeting Minutes 07062020
Approval of the City Council Regular Meeting Minutes for July 6, 2020.
b.Resolution #070820 Opening a Bank Account
Approval of Resolution #070820 Authorizing the Creation of a Bank Account for receipt of
Coronavirus Relief Fund Monies.
c.Appoint Vacant Park Board Alternate Position
Appoint Brad Shumate as Park Board Alternate for a TwoYear Term.
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.Resolution No. 070920 Appoint Municipal Judge and Alternate Municipal Judge
Consider, Discuss and Act on Resolution No. 070920 Appointing Municipal Judge, Danny
Spindle for a Two Year Term Commencing On July 20, 2020; And, Appointing Alternate Judge Art
Maldonado For A Two Year Term Commencing On July 20, 2020.
6.Resolution No. 071020 Appoint Municipal Court Clerk And Deputy Municipal Court
Clerk
Consider, Discuss and Act on Resolution No. 071020 Appointing the Municipal Court Clerk and
Deputy Municipal Court Clerk of the of Sanger Municipal Court; Authorizing the City Manager to
Oversee the Daily Operations and Performance of the Municipal Court Clerk and the Deputy Court
Clerk; And, Providing An Effective Date.
7.Cornavirus Relief Fund Interlocal Agreement
Page 1
AGENDACITY COUNCIL REGULAR MEETINGMONDAY, JULY 20, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 07062020Approval of the City Council Work Session Minutes for July 6, 2020. 2.City Council Regular Meeting Minutes 07062020Approval of the City Council Regular Meeting Minutes for July 6, 2020.b.Resolution #070820 Opening a Bank AccountApproval of Resolution #070820 Authorizing the Creation of a Bank Account for receipt ofCoronavirus Relief Fund Monies.c.Appoint Vacant Park Board Alternate PositionAppoint Brad Shumate as Park Board Alternate for a TwoYear Term.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Resolution No. 070920 Appoint Municipal Judge and Alternate Municipal JudgeConsider, Discuss and Act on Resolution No. 070920 Appointing Municipal Judge, DannySpindle for a Two Year Term Commencing On July 20, 2020; And, Appointing Alternate Judge ArtMaldonado For A Two Year Term Commencing On July 20, 2020. 6.Resolution No. 071020 Appoint Municipal Court Clerk And Deputy Municipal CourtClerkConsider, Discuss and Act on Resolution No. 071020 Appointing the Municipal Court Clerk andDeputy Municipal Court Clerk of the of Sanger Municipal Court; Authorizing the City Manager toOversee the Daily Operations and Performance of the Municipal Court Clerk and the Deputy CourtClerk; And, Providing An Effective Date.
7.Cornavirus Relief Fund Interlocal Agreement
Approve and Authorize the Mayor to Sign an Interlocal Cooperation Agreement for Grant Funding
Under the Coronavirus Relief Fund Between Denton County, Texas and the City of Sanger, Texas.
8.Ordinance 072020 Ordering and Providing Notice of General Election for Mayor and Two
City Council Members (Places 2 and 4); Authorize City Manager to Negotiate and Execute
an Election Contract with Denton County to Conduct Postponed Election.
Consider, Discuss and Possibly Act on Ordinance No. 072020 Ordering a General Election To
Be Held Jointly With Other Denton County Political Subdivisions For The Purpose of Electing A
Mayor and Two (2) City Council Members: City Council Member Place 2 and City Council
Member Place 4; Designating Locations Of Polling Places; Providing For Dates, Times, and Places
for Voting and Early Voting By Personal Appearance; Providing Deadline For Application for Ballot
By Mail; Ordering Notices of Election To be Posted and Published; Providing For An Effective
Date; And, Authorizing the City Manager to Negotiate and Execute an Election Contract With
Denton County For the Purposes of Conducting the Postponed May 2, 2020 Election on
November 3, 2020.
9.INFORMATION ITEMS:
a.All American Dogs Report
All American Dogs Report June 2020.
10.FUTURE AGENDA ITEMS:
(The purpose of this item is to allow the Mayor and members of Council to bring forward items they
wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council
or at the call of the Mayor).
11.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
July 17, 2020 at 11:00 p.m.
Cheryl Price City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
Page 2
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.1.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
City Council Work Session Minutes 07062020
Approval of the City Council Work Session Minutes for July 6, 2020.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
Attached City Council review and approval are the Work Session minutes for the July 6, 2020 meeting.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
City Council Work Session Minutes 07062020 7/17/2020 Cover Memo
Page 3
MINUTES
CITY COUNCIL WORK SESSION
MONDAY, JULY 6, 2020
5:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance Clayton Gray; Police
Chief Curtis Amyx; Fire Chief David Pennington; Director of Electric Utilities Mike Prater; Director
of Human Resources and Special Projects; Municipal Court Clerk Christy Dyer; City Engineer
Tracy LaPiene; Director of Development Services Ramie Hammonds; Director of Economic
Development Shani Bradshaw, Library Director Audrey Tolle; Librarian/Social Media Laura
Klenke: Police Officer Josh Bishop,
1.Call Meeting to Order
There being a full quorum, Mayor Muir called the Work Session to order at 5:00 p.m.
2.Budget Workshop
Items 2 and 3 were reversed on the agenda to provide more time for budget discussion.
City Manager Alina Ciocan was recognized to provide a summary of the 20202021 Budget. She
noted that she invited all Department Heads to be in attendance so they would be available to
answer any questions the Council may have regarding department budgets. The budget philosophy
has not changed and we plan for fiscally conservative estimations in all funds and have very
conservative revenue estimates based on history. Any capital expenditures we have are based on
actual needs we have at this time. She provided a timeline schedule for the budget; explained the
various funds utilized by the City; and covered revenues and expenditures. Highlights in the General
Fund for the current fiscal year as follows:
Current Propety Tax Collections year to date are 3.7 M
Sales Tax Collections year to date are $789K and should end the year ahead of projections
Building Permits year to date at $280K, ahead of projections.
Municipal Court revenue, Parks and Recreation revenue will end the year below projections.
Page 1Page 4
MINUTESCITY COUNCIL WORK SESSIONMONDAY, JULY 6, 20205:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance Clayton Gray; PoliceChief Curtis Amyx; Fire Chief David Pennington; Director of Electric Utilities Mike Prater; Directorof Human Resources and Special Projects; Municipal Court Clerk Christy Dyer; City EngineerTracy LaPiene; Director of Development Services Ramie Hammonds; Director of EconomicDevelopment Shani Bradshaw, Library Director Audrey Tolle; Librarian/Social Media LauraKlenke: Police Officer Josh Bishop,1.Call Meeting to OrderThere being a full quorum, Mayor Muir called the Work Session to order at 5:00 p.m. 2.Budget WorkshopItems 2 and 3 were reversed on the agenda to provide more time for budget discussion. City Manager Alina Ciocan was recognized to provide a summary of the 20202021 Budget. Shenoted that she invited all Department Heads to be in attendance so they would be available toanswer any questions the Council may have regarding department budgets. The budget philosophyhas not changed and we plan for fiscally conservative estimations in all funds and have veryconservative revenue estimates based on history. Any capital expenditures we have are based onactual needs we have at this time. She provided a timeline schedule for the budget; explained thevarious funds utilized by the City; and covered revenues and expenditures. Highlights in the GeneralFund for the current fiscal year as follows:Current Propety Tax Collections year to date are 3.7 MSales Tax Collections year to date are $789K and should end the year ahead of projectionsBuilding Permits year to date at $280K, ahead of projections.
Municipal Court revenue, Parks and Recreation revenue will end the year below projections.
Finance Director Clayton Gray provided a summary on Property Taxes, the process, timeline, and
an update on the Legislative changes from S.B. 2. Some changes he noted were that the Effective
Tax Rate is now called the NoNewRevenue Tax Rate; the Rollback Tax Rate is now called the
VoterApproved Tax Rate (the highest tax rate the City may adopt before an automatic election in
November) which provides the City with the same amount of tax revenue it spent the previous year
operations plus a 3.5% (was 8%) increase for operation. He explained the De Minimis Tax Rate for
entities under 30,000 population which gives smaller taxing units some relief from the 3.5% voter
approved tax rate. The City Tax rate for 20152016 and 20162017 was $0.6795 and for 2017
2018, 20182019 and 20192020 the tax rate has remained the same at $0.6791.
City Manager Alina Ciocan summarized General Fund Revenues and Expenditures. She noted that
this year she is summarizing the budget for each department and department heads are present to
answer an questions the Council may have. A brief summary of each department in the General Fund
is noted below:
Police Department: Minimal changes to the budget. As in previous years, in Capital Outlay
they have included the purchase of two vehicles in the budget to replace older vehicles.
Animal Control has no proposed changes in the budget.
Fire Department: Decreased because last years budget included a match for grant personnel.
We are not applying for the grant this year and there was brief discussion regarding this item.
There is also a grant that is outstanding the Aerial Apparatus which is not included in the
budget; however, if the grant is received staff will bring the request to City Council for a
Budget Amendment. The Fire department is proposing a new position Assistant Fire
Chief/Fire Marshal. The City's Fire Marshal has resigned and this position would be an 8:00
to 5:00 position.. Capital Outlay proposes updating the Self Contained Breathing Apparatus
(SCBA) $210,000 (we have applied for grants in the past three years and were not
successful and have also applied for the grant this year, but it is included in the budget in case
we do not receive it) The SCBA equipment has an expiration date and does have to be
replaced by next year they are only good for fifteen years. A Command Truck is also
proposed ($55,000) which would be replacing an 11 year old truck. There were a few
questions and some discussion for Fire Chief David Pennington regarding the proposed
budget items.
Court Department: Minimal changes to the budget. Includes a proposed increase for
prosecutor and judges.
Development Services: Increased expenditures proposed in several categories due to the
code enforcement program. There was a brief discussion regarding this item and the
expenses incurred up front such as mowing and filing liens, etc. That these fees are
recuperated if the homeowner pays them, or when the property sells.
Street Department: The proposed budget has gone down and they are not proposing any
capital outlay this year. There was $70,000 for culdesac replacement but it was not
included in this budget. If was noted through questioning that staff will look into this and will
come back with a change in the budget if necessary. There was brief discussion.
Parks Department: No proposed capital outlay. Recreation Department excluding salaries
and benefits there have been no proposed changes to the budget.
Library Department: Minimal changes to the budget.
Solid Waste: No changes. Mayor Muir noted his concerns regarding the maintenance of
brush in the City. He noted that we need to look at this area to help resolve this situation.
City Manager Alina Ciocan summarized the Enterprise Fund Revenues and Expenditures and gave a
Page 2Page 5
MINUTESCITY COUNCIL WORK SESSIONMONDAY, JULY 6, 20205:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance Clayton Gray; PoliceChief Curtis Amyx; Fire Chief David Pennington; Director of Electric Utilities Mike Prater; Directorof Human Resources and Special Projects; Municipal Court Clerk Christy Dyer; City EngineerTracy LaPiene; Director of Development Services Ramie Hammonds; Director of EconomicDevelopment Shani Bradshaw, Library Director Audrey Tolle; Librarian/Social Media LauraKlenke: Police Officer Josh Bishop,1.Call Meeting to OrderThere being a full quorum, Mayor Muir called the Work Session to order at 5:00 p.m. 2.Budget WorkshopItems 2 and 3 were reversed on the agenda to provide more time for budget discussion. City Manager Alina Ciocan was recognized to provide a summary of the 20202021 Budget. Shenoted that she invited all Department Heads to be in attendance so they would be available toanswer any questions the Council may have regarding department budgets. The budget philosophyhas not changed and we plan for fiscally conservative estimations in all funds and have veryconservative revenue estimates based on history. Any capital expenditures we have are based onactual needs we have at this time. She provided a timeline schedule for the budget; explained thevarious funds utilized by the City; and covered revenues and expenditures. Highlights in the GeneralFund for the current fiscal year as follows:Current Propety Tax Collections year to date are 3.7 MSales Tax Collections year to date are $789K and should end the year ahead of projectionsBuilding Permits year to date at $280K, ahead of projections.Municipal Court revenue, Parks and Recreation revenue will end the year below projections. Finance Director Clayton Gray provided a summary on Property Taxes, the process, timeline, andan update on the Legislative changes from S.B. 2. Some changes he noted were that the EffectiveTax Rate is now called the NoNewRevenue Tax Rate; the Rollback Tax Rate is now called theVoterApproved Tax Rate (the highest tax rate the City may adopt before an automatic election inNovember) which provides the City with the same amount of tax revenue it spent the previous yearoperations plus a 3.5% (was 8%) increase for operation. He explained the De Minimis Tax Rate forentities under 30,000 population which gives smaller taxing units some relief from the 3.5% voterapproved tax rate. The City Tax rate for 20152016 and 20162017 was $0.6795 and for 20172018, 20182019 and 20192020 the tax rate has remained the same at $0.6791. City Manager Alina Ciocan summarized General Fund Revenues and Expenditures. She noted thatthis year she is summarizing the budget for each department and department heads are present toanswer an questions the Council may have. A brief summary of each department in the General Fundis noted below: Police Department: Minimal changes to the budget. As in previous years, in Capital Outlay they have included the purchase of two vehicles in the budget to replace older vehicles.Animal Control has no proposed changes in the budget.Fire Department: Decreased because last years budget included a match for grant personnel. We are not applying for the grant this year and there was brief discussion regarding this item. There is also a grant that is outstanding the Aerial Apparatus which is not included in thebudget; however, if the grant is received staff will bring the request to City Council for aBudget Amendment. The Fire department is proposing a new position Assistant FireChief/Fire Marshal. The City's Fire Marshal has resigned and this position would be an 8:00to 5:00 position.. Capital Outlay proposes updating the Self Contained Breathing Apparatus(SCBA) $210,000 (we have applied for grants in the past three years and were notsuccessful and have also applied for the grant this year, but it is included in the budget in casewe do not receive it) The SCBA equipment has an expiration date and does have to bereplaced by next year they are only good for fifteen years. A Command Truck is alsoproposed ($55,000) which would be replacing an 11 year old truck. There were a fewquestions and some discussion for Fire Chief David Pennington regarding the proposedbudget items. Court Department: Minimal changes to the budget. Includes a proposed increase forprosecutor and judges. Development Services: Increased expenditures proposed in several categories due to thecode enforcement program. There was a brief discussion regarding this item and theexpenses incurred up front such as mowing and filing liens, etc. That these fees arerecuperated if the homeowner pays them, or when the property sells.Street Department: The proposed budget has gone down and they are not proposing anycapital outlay this year. There was $70,000 for culdesac replacement but it was notincluded in this budget. If was noted through questioning that staff will look into this and willcome back with a change in the budget if necessary. There was brief discussion. Parks Department: No proposed capital outlay. Recreation Department excluding salariesand benefits there have been no proposed changes to the budget. Library Department: Minimal changes to the budget. Solid Waste: No changes. Mayor Muir noted his concerns regarding the maintenance ofbrush in the City. He noted that we need to look at this area to help resolve this situation.
City Manager Alina Ciocan summarized the Enterprise Fund Revenues and Expenditures and gave a
brief summary of each department in the Enterprise Fund:
Water Department: Projected increases in wholesale water costs Volume Charge 3.5% and
Demand Charge .04%. Proposed changes are Contract Services maintenance contracts for
the storage tanks that were rehabilitated this year.
Waste Water Department: Personnel expenditures decreased there is one position in the
budget that has not been filled.
Electric Department: Has requested a new position Electric Tech/Groundman. There was
brief discussion. Electric has not requested a new position in 12 years.
City Manager Alina Ciocan summarized the Internal Service Fund and pointed out that the funding
was originally set at 30% General Fund and 70% Enterprise fund. After reviewing this with Finance
Director Clayton Gray the funding was shifted 70/30 to 60/40. The funding will be updated in the
202021 budget to reflect this shift. She reviewed revenues and expenditures and gave a brief
summary of each department is noted below:
Mayor and Council: It was noted that there is not a salary and benefits line item for Mayor
and Council. There was discussion regarding contract services.and it was noted that this
includes Legal Services which is the largest expense we have. A higher amount is proposed
for next year which is still lower than what we have amended the budget to this year. This
item is a hard item to budget due to the unknowns.
Administration: New position proposed Executive Assistant/Assistant to the City Manager
(the title has not been determined). Administration is the only department that does not have
any part or full time administrative assistance.
Public Works: Minimal changes.
Finance: Proposed new position Customer Service Supervisor
Engineering: Personnel Request New Position Engineering Tech and an Increase in Contract
Services for Engineering outsourcing and annual software support.
Fleet Service: No changes.
Facilities: No proposed capital outlay. The Community Center renovation have been delayed
and it will be discussed with Finance Director if it can be issued a PO and completed this
year.
Nondepartmental Expenditures: This item includes items such as Insurance, election costs,
tax collections. This area has a minimal decrease.
A presentation on Debt was provided by Clayton Gray and there was brief discussion. City
Manager Alina Ciocan noted that the City is looking at issuing bonds for FM 455, Utility relocation ,
stream restoration and a lift station. We are getting cost estimates, etc and need these estimates to
do the bond issuance. This will be coming before Council i the near future.
4A and 4B Revenues and expenditures were summarized. She noted Director of Economic
Development has proposed to change the was funding is budgeted by allocating funding for specific
categories. There was discussion regarding grants within the City and it was noted that the grants
would be through 4B and they are for a Facade Grant program for $25,000. It was noted it was
not included in the budget and would be addressed by staff.
Capital Projects Fund: Information was provided showing the road projects completed this year.
Enterprise Capital Projects Fund: We are currently finishing the wastewater treatment plant rehab
project; FM 455 Engineering; Stream Restorationassessing project feasibility. Upcoming Enterprise
Capital Projects are: FM 455 wideningrelocation of utilities; stream restoration/outfall pipeline; IH
35 projectrelocation of utilities; Railroad lift station (Formerly known as Cowling Road Lift
Page 3Page 6
MINUTESCITY COUNCIL WORK SESSIONMONDAY, JULY 6, 20205:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance Clayton Gray; PoliceChief Curtis Amyx; Fire Chief David Pennington; Director of Electric Utilities Mike Prater; Directorof Human Resources and Special Projects; Municipal Court Clerk Christy Dyer; City EngineerTracy LaPiene; Director of Development Services Ramie Hammonds; Director of EconomicDevelopment Shani Bradshaw, Library Director Audrey Tolle; Librarian/Social Media LauraKlenke: Police Officer Josh Bishop,1.Call Meeting to OrderThere being a full quorum, Mayor Muir called the Work Session to order at 5:00 p.m. 2.Budget WorkshopItems 2 and 3 were reversed on the agenda to provide more time for budget discussion. City Manager Alina Ciocan was recognized to provide a summary of the 20202021 Budget. Shenoted that she invited all Department Heads to be in attendance so they would be available toanswer any questions the Council may have regarding department budgets. The budget philosophyhas not changed and we plan for fiscally conservative estimations in all funds and have veryconservative revenue estimates based on history. Any capital expenditures we have are based onactual needs we have at this time. She provided a timeline schedule for the budget; explained thevarious funds utilized by the City; and covered revenues and expenditures. Highlights in the GeneralFund for the current fiscal year as follows:Current Propety Tax Collections year to date are 3.7 MSales Tax Collections year to date are $789K and should end the year ahead of projectionsBuilding Permits year to date at $280K, ahead of projections.Municipal Court revenue, Parks and Recreation revenue will end the year below projections. Finance Director Clayton Gray provided a summary on Property Taxes, the process, timeline, andan update on the Legislative changes from S.B. 2. Some changes he noted were that the EffectiveTax Rate is now called the NoNewRevenue Tax Rate; the Rollback Tax Rate is now called theVoterApproved Tax Rate (the highest tax rate the City may adopt before an automatic election inNovember) which provides the City with the same amount of tax revenue it spent the previous yearoperations plus a 3.5% (was 8%) increase for operation. He explained the De Minimis Tax Rate forentities under 30,000 population which gives smaller taxing units some relief from the 3.5% voterapproved tax rate. The City Tax rate for 20152016 and 20162017 was $0.6795 and for 20172018, 20182019 and 20192020 the tax rate has remained the same at $0.6791. City Manager Alina Ciocan summarized General Fund Revenues and Expenditures. She noted thatthis year she is summarizing the budget for each department and department heads are present toanswer an questions the Council may have. A brief summary of each department in the General Fundis noted below: Police Department: Minimal changes to the budget. As in previous years, in Capital Outlay they have included the purchase of two vehicles in the budget to replace older vehicles.Animal Control has no proposed changes in the budget.Fire Department: Decreased because last years budget included a match for grant personnel. We are not applying for the grant this year and there was brief discussion regarding this item. There is also a grant that is outstanding the Aerial Apparatus which is not included in thebudget; however, if the grant is received staff will bring the request to City Council for aBudget Amendment. The Fire department is proposing a new position Assistant FireChief/Fire Marshal. The City's Fire Marshal has resigned and this position would be an 8:00to 5:00 position.. Capital Outlay proposes updating the Self Contained Breathing Apparatus(SCBA) $210,000 (we have applied for grants in the past three years and were notsuccessful and have also applied for the grant this year, but it is included in the budget in casewe do not receive it) The SCBA equipment has an expiration date and does have to bereplaced by next year they are only good for fifteen years. A Command Truck is alsoproposed ($55,000) which would be replacing an 11 year old truck. There were a fewquestions and some discussion for Fire Chief David Pennington regarding the proposedbudget items. Court Department: Minimal changes to the budget. Includes a proposed increase forprosecutor and judges. Development Services: Increased expenditures proposed in several categories due to thecode enforcement program. There was a brief discussion regarding this item and theexpenses incurred up front such as mowing and filing liens, etc. That these fees arerecuperated if the homeowner pays them, or when the property sells.Street Department: The proposed budget has gone down and they are not proposing anycapital outlay this year. There was $70,000 for culdesac replacement but it was notincluded in this budget. If was noted through questioning that staff will look into this and willcome back with a change in the budget if necessary. There was brief discussion. Parks Department: No proposed capital outlay. Recreation Department excluding salariesand benefits there have been no proposed changes to the budget. Library Department: Minimal changes to the budget. Solid Waste: No changes. Mayor Muir noted his concerns regarding the maintenance ofbrush in the City. He noted that we need to look at this area to help resolve this situation.City Manager Alina Ciocan summarized the Enterprise Fund Revenues and Expenditures and gave abrief summary of each department in the Enterprise Fund: Water Department: Projected increases in wholesale water costs Volume Charge 3.5% andDemand Charge .04%. Proposed changes are Contract Services maintenance contracts forthe storage tanks that were rehabilitated this year. Waste Water Department: Personnel expenditures decreased there is one position in thebudget that has not been filled. Electric Department: Has requested a new position Electric Tech/Groundman. There wasbrief discussion. Electric has not requested a new position in 12 years. City Manager Alina Ciocan summarized the Internal Service Fund and pointed out that the fundingwas originally set at 30% General Fund and 70% Enterprise fund. After reviewing this with FinanceDirector Clayton Gray the funding was shifted 70/30 to 60/40. The funding will be updated in the202021 budget to reflect this shift. She reviewed revenues and expenditures and gave a briefsummary of each department is noted below: Mayor and Council: It was noted that there is not a salary and benefits line item for Mayorand Council. There was discussion regarding contract services.and it was noted that thisincludes Legal Services which is the largest expense we have. A higher amount is proposedfor next year which is still lower than what we have amended the budget to this year. Thisitem is a hard item to budget due to the unknowns.Administration: New position proposed Executive Assistant/Assistant to the City Manager(the title has not been determined). Administration is the only department that does not haveany part or full time administrative assistance. Public Works: Minimal changes.Finance: Proposed new position Customer Service SupervisorEngineering: Personnel Request New Position Engineering Tech and an Increase in ContractServices for Engineering outsourcing and annual software support.Fleet Service: No changes.Facilities: No proposed capital outlay. The Community Center renovation have been delayedand it will be discussed with Finance Director if it can be issued a PO and completed thisyear. Nondepartmental Expenditures: This item includes items such as Insurance, election costs,tax collections. This area has a minimal decrease. A presentation on Debt was provided by Clayton Gray and there was brief discussion. CityManager Alina Ciocan noted that the City is looking at issuing bonds for FM 455, Utility relocation ,stream restoration and a lift station. We are getting cost estimates, etc and need these estimates todo the bond issuance. This will be coming before Council i the near future.4A and 4B Revenues and expenditures were summarized. She noted Director of EconomicDevelopment has proposed to change the was funding is budgeted by allocating funding for specificcategories. There was discussion regarding grants within the City and it was noted that the grantswould be through 4B and they are for a Facade Grant program for $25,000. It was noted it wasnot included in the budget and would be addressed by staff.Capital Projects Fund: Information was provided showing the road projects completed this year. Enterprise Capital Projects Fund: We are currently finishing the wastewater treatment plant rehabproject; FM 455 Engineering; Stream Restorationassessing project feasibility. Upcoming Enterprise
Capital Projects are: FM 455 wideningrelocation of utilities; stream restoration/outfall pipeline; IH
35 projectrelocation of utilities; Railroad lift station (Formerly known as Cowling Road Lift
Station).
Other items mentioned were a proposed 3% merit increase; City's TMRS rate increasing from
8.31% to 8.70%; Social Services Contributions to Span for $11,600 and Children's Advocacy
Center $14,652. Staff opened up for questions and there was general discussion regarding various
budget areas and questions were posed to directors regarding various items within their budgets.
City Manager Alina Ciocan complimented City Staff and noted that in the last few years the City
has grown and we have done more with less, and each department, and the employees in them have
done a phenomenal job in keeping up the pace and and keeping up with the growth and she wanted
everyone to know that it is appreciated. We have come a long way.
There was some additional questions posed to staff regarding various departmental budget items and
the Mayor and Councilmembers also complimented staff.
3.Update and Discussion Related to the City's Response to COVID19
Items 2 and 3 were reversed on the agenda to provide more time for budget discussion.
Mayor Muir summarized COVID related funding that would be disbursed by Denton County. He
noted that the City of Sanger would be disbursed around $485,000 in CRF Funds ($55 per person
according to population) which could help pay for the safety expenditures such as fire, police etc.
during the pandemic. He noted the County has provided an interlocal which basically gives the City
the option to use it all; give it all to Denton County; or to put aside a percentage of the funds for
Grant funds. It was noted that the staff also looked into grants for food, housing, utility assistance,
etc., and it was pointed out that this area was covered by the United Way of Denton County and
some of our residents are currently utilizing these funds. Also mentioned was new program which
they are getting ready to kick off "Denton County Cares" (both organizations have funding to expand
these services). The City also discussed looking at setting the additional percentage aside for Grants
for the business community. Denton County has the staff to provide a grant program so it may be
beneficial for the City to provide a percentage of the funds to go back to Denton County for Grant
funding into the business community. There was discussion of a 10 percent amount of the $485,000
CRF funds being sent back to Denton County for disbursement to Sanger businesses. Concern was
noted regarding any strings being tied to the money and it was noted that there were none, that the
use of the money has to be COVID related. There was discussion between the Mayor, City
Council and the Economic Development Director Shani Bradshaw regarding the two recent grant
rounds for the businesses in Denton County. Ms. Bradshaw noted that 23 businesses in the City of
Sanger applied for the the first grant application and seven were approved and sixteen were denied
mostly because of missing information. She noted that most of them were going to reapply. Mayor
Muir noted that he asked the County what other cities are doing and it was noted that there are
plenty of cities taking it all. There was some discussion as to whether the percentage would go to
Sanger businesses and how it would be disbursed. It was noted that the businesses would likely
have to reapply for the money in the second round of funding. That the money would come back
into the community, if the businesses apply for it. After a short deliberation consensus among the
Council was that they would be in favor of a 10% of the CRF funds going back to the businesses.
It was noted that this item would be further discussed when the Interlocal is placed on a future
Council agenda. Also discussed was whether Chamber of Commerce would qualify any funding,
perhaps for the Cares program. There was discussion as to the loss of revenue to the Chamber
because of COVID, and as what outlets may be available to help the Chamber continue to operate
Page 4Page 7
MINUTESCITY COUNCIL WORK SESSIONMONDAY, JULY 6, 20205:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance Clayton Gray; PoliceChief Curtis Amyx; Fire Chief David Pennington; Director of Electric Utilities Mike Prater; Directorof Human Resources and Special Projects; Municipal Court Clerk Christy Dyer; City EngineerTracy LaPiene; Director of Development Services Ramie Hammonds; Director of EconomicDevelopment Shani Bradshaw, Library Director Audrey Tolle; Librarian/Social Media LauraKlenke: Police Officer Josh Bishop,1.Call Meeting to OrderThere being a full quorum, Mayor Muir called the Work Session to order at 5:00 p.m. 2.Budget WorkshopItems 2 and 3 were reversed on the agenda to provide more time for budget discussion. City Manager Alina Ciocan was recognized to provide a summary of the 20202021 Budget. Shenoted that she invited all Department Heads to be in attendance so they would be available toanswer any questions the Council may have regarding department budgets. The budget philosophyhas not changed and we plan for fiscally conservative estimations in all funds and have veryconservative revenue estimates based on history. Any capital expenditures we have are based onactual needs we have at this time. She provided a timeline schedule for the budget; explained thevarious funds utilized by the City; and covered revenues and expenditures. Highlights in the GeneralFund for the current fiscal year as follows:Current Propety Tax Collections year to date are 3.7 MSales Tax Collections year to date are $789K and should end the year ahead of projectionsBuilding Permits year to date at $280K, ahead of projections.Municipal Court revenue, Parks and Recreation revenue will end the year below projections. Finance Director Clayton Gray provided a summary on Property Taxes, the process, timeline, andan update on the Legislative changes from S.B. 2. Some changes he noted were that the EffectiveTax Rate is now called the NoNewRevenue Tax Rate; the Rollback Tax Rate is now called theVoterApproved Tax Rate (the highest tax rate the City may adopt before an automatic election inNovember) which provides the City with the same amount of tax revenue it spent the previous yearoperations plus a 3.5% (was 8%) increase for operation. He explained the De Minimis Tax Rate forentities under 30,000 population which gives smaller taxing units some relief from the 3.5% voterapproved tax rate. The City Tax rate for 20152016 and 20162017 was $0.6795 and for 20172018, 20182019 and 20192020 the tax rate has remained the same at $0.6791. City Manager Alina Ciocan summarized General Fund Revenues and Expenditures. She noted thatthis year she is summarizing the budget for each department and department heads are present toanswer an questions the Council may have. A brief summary of each department in the General Fundis noted below: Police Department: Minimal changes to the budget. As in previous years, in Capital Outlay they have included the purchase of two vehicles in the budget to replace older vehicles.Animal Control has no proposed changes in the budget.Fire Department: Decreased because last years budget included a match for grant personnel. We are not applying for the grant this year and there was brief discussion regarding this item. There is also a grant that is outstanding the Aerial Apparatus which is not included in thebudget; however, if the grant is received staff will bring the request to City Council for aBudget Amendment. The Fire department is proposing a new position Assistant FireChief/Fire Marshal. The City's Fire Marshal has resigned and this position would be an 8:00to 5:00 position.. Capital Outlay proposes updating the Self Contained Breathing Apparatus(SCBA) $210,000 (we have applied for grants in the past three years and were notsuccessful and have also applied for the grant this year, but it is included in the budget in casewe do not receive it) The SCBA equipment has an expiration date and does have to bereplaced by next year they are only good for fifteen years. A Command Truck is alsoproposed ($55,000) which would be replacing an 11 year old truck. There were a fewquestions and some discussion for Fire Chief David Pennington regarding the proposedbudget items. Court Department: Minimal changes to the budget. Includes a proposed increase forprosecutor and judges. Development Services: Increased expenditures proposed in several categories due to thecode enforcement program. There was a brief discussion regarding this item and theexpenses incurred up front such as mowing and filing liens, etc. That these fees arerecuperated if the homeowner pays them, or when the property sells.Street Department: The proposed budget has gone down and they are not proposing anycapital outlay this year. There was $70,000 for culdesac replacement but it was notincluded in this budget. If was noted through questioning that staff will look into this and willcome back with a change in the budget if necessary. There was brief discussion. Parks Department: No proposed capital outlay. Recreation Department excluding salariesand benefits there have been no proposed changes to the budget. Library Department: Minimal changes to the budget. Solid Waste: No changes. Mayor Muir noted his concerns regarding the maintenance ofbrush in the City. He noted that we need to look at this area to help resolve this situation.City Manager Alina Ciocan summarized the Enterprise Fund Revenues and Expenditures and gave abrief summary of each department in the Enterprise Fund: Water Department: Projected increases in wholesale water costs Volume Charge 3.5% andDemand Charge .04%. Proposed changes are Contract Services maintenance contracts forthe storage tanks that were rehabilitated this year. Waste Water Department: Personnel expenditures decreased there is one position in thebudget that has not been filled. Electric Department: Has requested a new position Electric Tech/Groundman. There wasbrief discussion. Electric has not requested a new position in 12 years. City Manager Alina Ciocan summarized the Internal Service Fund and pointed out that the fundingwas originally set at 30% General Fund and 70% Enterprise fund. After reviewing this with FinanceDirector Clayton Gray the funding was shifted 70/30 to 60/40. The funding will be updated in the202021 budget to reflect this shift. She reviewed revenues and expenditures and gave a briefsummary of each department is noted below: Mayor and Council: It was noted that there is not a salary and benefits line item for Mayorand Council. There was discussion regarding contract services.and it was noted that thisincludes Legal Services which is the largest expense we have. A higher amount is proposedfor next year which is still lower than what we have amended the budget to this year. Thisitem is a hard item to budget due to the unknowns.Administration: New position proposed Executive Assistant/Assistant to the City Manager(the title has not been determined). Administration is the only department that does not haveany part or full time administrative assistance. Public Works: Minimal changes.Finance: Proposed new position Customer Service SupervisorEngineering: Personnel Request New Position Engineering Tech and an Increase in ContractServices for Engineering outsourcing and annual software support.Fleet Service: No changes.Facilities: No proposed capital outlay. The Community Center renovation have been delayedand it will be discussed with Finance Director if it can be issued a PO and completed thisyear. Nondepartmental Expenditures: This item includes items such as Insurance, election costs,tax collections. This area has a minimal decrease. A presentation on Debt was provided by Clayton Gray and there was brief discussion. CityManager Alina Ciocan noted that the City is looking at issuing bonds for FM 455, Utility relocation ,stream restoration and a lift station. We are getting cost estimates, etc and need these estimates todo the bond issuance. This will be coming before Council i the near future.4A and 4B Revenues and expenditures were summarized. She noted Director of EconomicDevelopment has proposed to change the was funding is budgeted by allocating funding for specificcategories. There was discussion regarding grants within the City and it was noted that the grantswould be through 4B and they are for a Facade Grant program for $25,000. It was noted it wasnot included in the budget and would be addressed by staff.Capital Projects Fund: Information was provided showing the road projects completed this year. Enterprise Capital Projects Fund: We are currently finishing the wastewater treatment plant rehabproject; FM 455 Engineering; Stream Restorationassessing project feasibility. Upcoming EnterpriseCapital Projects are: FM 455 wideningrelocation of utilities; stream restoration/outfall pipeline; IH35 projectrelocation of utilities; Railroad lift station (Formerly known as Cowling Road LiftStation). Other items mentioned were a proposed 3% merit increase; City's TMRS rate increasing from8.31% to 8.70%; Social Services Contributions to Span for $11,600 and Children's AdvocacyCenter $14,652. Staff opened up for questions and there was general discussion regarding variousbudget areas and questions were posed to directors regarding various items within their budgets. City Manager Alina Ciocan complimented City Staff and noted that in the last few years the Cityhas grown and we have done more with less, and each department, and the employees in them havedone a phenomenal job in keeping up the pace and and keeping up with the growth and she wantedeveryone to know that it is appreciated. We have come a long way. There was some additional questions posed to staff regarding various departmental budget items andthe Mayor and Councilmembers also complimented staff. 3.Update and Discussion Related to the City's Response to COVID19Items 2 and 3 were reversed on the agenda to provide more time for budget discussion.Mayor Muir summarized COVID related funding that would be disbursed by Denton County. Henoted that the City of Sanger would be disbursed around $485,000 in CRF Funds ($55 per personaccording to population) which could help pay for the safety expenditures such as fire, police etc.during the pandemic. He noted the County has provided an interlocal which basically gives the Citythe option to use it all; give it all to Denton County; or to put aside a percentage of the funds forGrant funds. It was noted that the staff also looked into grants for food, housing, utility assistance,etc., and it was pointed out that this area was covered by the United Way of Denton County andsome of our residents are currently utilizing these funds. Also mentioned was new program whichthey are getting ready to kick off "Denton County Cares" (both organizations have funding to expandthese services). The City also discussed looking at setting the additional percentage aside for Grantsfor the business community. Denton County has the staff to provide a grant program so it may bebeneficial for the City to provide a percentage of the funds to go back to Denton County for Grantfunding into the business community. There was discussion of a 10 percent amount of the $485,000CRF funds being sent back to Denton County for disbursement to Sanger businesses. Concern wasnoted regarding any strings being tied to the money and it was noted that there were none, that theuse of the money has to be COVID related. There was discussion between the Mayor, CityCouncil and the Economic Development Director Shani Bradshaw regarding the two recent grantrounds for the businesses in Denton County. Ms. Bradshaw noted that 23 businesses in the City ofSanger applied for the the first grant application and seven were approved and sixteen were deniedmostly because of missing information. She noted that most of them were going to reapply. MayorMuir noted that he asked the County what other cities are doing and it was noted that there areplenty of cities taking it all. There was some discussion as to whether the percentage would go toSanger businesses and how it would be disbursed. It was noted that the businesses would likelyhave to reapply for the money in the second round of funding. That the money would come backinto the community, if the businesses apply for it. After a short deliberation consensus among theCouncil was that they would be in favor of a 10% of the CRF funds going back to the businesses. It was noted that this item would be further discussed when the Interlocal is placed on a futureCouncil agenda. Also discussed was whether Chamber of Commerce would qualify any funding,
perhaps for the Cares program. There was discussion as to the loss of revenue to the Chamber
because of COVID, and as what outlets may be available to help the Chamber continue to operate
if they could not have the major events they typically depend on for income such as the Sellabration
which is their primary fundraiser for the year.
Jeriana Staton was introduced to give a brief update regarding COVID as it related to to emergency
services personnel and also provided information related to face coverings and the Governor's
Order GA29 noting that the Governor's office would be providing signage later in the week and
the City will be posting signs for the public and employees regarding facecoverings/masks.
4.Overview of Items on the Regular Agenda
Mayor Muir noted that Mayor Pro Tem Bilyeu asked regarding the COVId updates on the Agenda
how it has affected the Comp Plan process. Shani Bradshaw, Director of Economic Cevelopment
noted that the first kick off meeting was two weeks ago and she and Ramie Hammonds are going to
begin forming committees and will have the second meeting at the end of July. Director of
Development Services Ramie Hamonds noted that they plan to revise the timeline at that meeting
and it will be pushed back about 3 to 4 months.
Director of Development Services Ramie Hammonds was recognized and noted on the Consent
Agenda of the Council Meeting tonight that she would like to make a recommendation for a change
on the Planning and Zoning Commission/Zoning Board of Adjustment
appointments/reappointments. She asked if the Council would consider moving Existing Member
Bo Cooper to Alternate and appointing Alternate Jason Miller to Place 6. She explained that she
wanted to make the change because of attendance problems.
Director of Development Services Ramie Hammonds summarized Item 7 of the Agenda. Country
Road Estates is a preliminary plat creating 58 lots of a minimum of 1 acre each. The City will have
no services in the area. They are going to have Bolivar Water; onsite septic; and CoServ Electric.
The developer has worked with staff and did resubmit a revised preliminary plat which was turned in
after the agenda was complete (she handed out copies). One of the variances they are requesting is
requirement for the frontage on a Residential Class Street. They have reduced the original
preliminary plat from 8 lots to three lots regarding the Residential Street Frontage variance. She
noted they also exceed the requirement for culdesac length Denton County subdivision rules sates
that a culdesac shall be constructed every 1000 feet along deadend street. There are the three
variances they are requesting. Mayor Muir just wanted to make sure that Council was familiar with
the variances because this has been discussed at previous meetings. He noted that he was
encouraged that they listened to staff regarding the street frontages and did make an effort to
improve their request from eight lots to three. Through questioning by Councilmember Barrett there
was discussion regarding the culdesac requirement. Councilmember Chick noted his concerns
regarding the number of variances. Brief discussion ensued regarding the variances and City
Engineer Tracy LaPiene further explained them and there was some discussion regarding the amount
of variances that have been requested by the subdivisions in the ETJ.
5.Adjourn
There being no further items for discussion, the Work Session was adjourned at 6:53 p.m.
Page 5Page 8
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.2.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
City Council Regular Meeting Minutes 07062020
Approval of the City Council Regular Meeting Minutes for July 6, 2020.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
Attached for City Council review and approval are the Regular City Council Meeting Minutes for the July 6, 2020
meeting.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
City Council Regular Meeting Minutes 070620 7/17/2020 Cover Memo
Page 9
MINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 6, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 NORTH 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;
Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of Development
Services Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/Social
Media Laura Klenke; Police Officer Josh Bishop.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting was
called to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chick
and the Pledge of Allegiance was led by Councilmember Clark.
2.CITIZEN INPUT:
There were no citizens wishing to speak under this item.
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 06152020
Approval of City Council Work Session Minutes for June 15, 2020.
2.City Council Regular Meeting Minutes 06152020
Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting.
A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
Page 1Page 10
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
4.Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
5.Board and Commission Appointments and Reappointments
Consider, Discuss and Act on Proposed Commission and Board Member Appointments and Re
appointments for:
Planning and Zoning Commission/Zoning Board of Adjustment:
Appointments:
Jason Miller Alternate
Reappointments:
Sally Amendola, Place 2
Allen McAlister, Place 4
Bo Cooper, Place 6
Park Board:
Appointments:
None
Reappointments:
Tyler Sievert Place 2
David Cale Trail Place 4
Library Board:
Appointments:
Joann M. Teuscher Place 2
Reappointments:
Amanda Ford Place 4
4A Board:
Appointments:
Sue Allison Place 2
Reappointments:
None
4B Board:
Appointments:
Justin Swaim Place 1
Eddie Piercy Place 6
Reappointments:
John Payne Place 2
Beverly Howard Place 4
A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments and
reappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments
to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of the
Board Members who were present at the meeting tonight and expressed appreciation for their
willingness to be on the boards and to serve the community. The motion to approve with the
modification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).
Page 2Page 11
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).
6.Sanger Area Chamber of Commerce Service Contract
Consider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service Contract
Between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax
Funds.
Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the Annual
Service Contract between the City of Sanger and the Chamber and noted that after review by all
parties, the contract is the same as it was last year. They gave a summary of their budget which was
provided to Council in the agenda packet. They noted that they are currently at a loss because they
have had to cancel so many events due to COVID. They did point out that one bit of good news is,
that their memberships are up this year. They discussed the Sellabration which is their largest
fundraising event. Explained and provided maps of how they would set up the grounds and where
they would have hand sanitation stations, spacing between vendors, etc. They currently have about
70 vendors which is about half of what they normally generate. There is planned alternate
entertainment for the children this year with games like they do at the picnics such as at Spring Fling
(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of the
people surveyed would like to move forward with the Sellabration. The Sellabration date is typically
the second Saturday in September. The board is adamant about having Sellabration, so they have
provided an alternate date of October 10th, if the event can not be held on the September date.
There was discussion regarding how many people would attend and their anticipated income. There
was discussion regarding whether the Chamber could apply for any funding being provided by the
government and the Chamber was directed to get with Shani Bradshaw, Director of Economic
Development. It was discussed that the Chamber may be under the Denton County Cares funds.
There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted that
the way things stand right now that alternate date may be a good idea, he also mentioned that there
may be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted that
staff would set up a meeting to discuss this further. It was reiterated that there were no changes on
the Service Contract this year.
A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute a
Service Contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel
Occupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carried
unanimously (50 vote).
7.Country Road Estates Preliminary Plat
Consider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,
of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,
Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co
Survey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County
Road 200 and Approximately 4950 Feet West of I35.
Director of Development Services Ramie Hammonds was recognized to summarize. The applicant
is proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplatted
tract of land. the property is located within the ETJ of the City of Sanger and therefore no zoning
regulations apply. The City of Sanger will have no services in the area. They are going to have
Bolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,
the developer has worked with staff and did resubmit a revised preliminary plat which was turned in
after the agenda was complete (she handed out copies). One of the variances they are requesting is
requirement for the frontage on a Residential Class Street and the developer has resubmitted a
Page 3Page 12
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned in
after the agenda was complete (she handed out copies). One of the variances they are requesting is
requirement for the frontage on a Residential Class Street and the developer has resubmitted a
revised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. The
other variances are: r Culdesac length; and a requirement by Denton County subdivision rules
which states that a culdesac shall be constructed every 1000 feet along deadend street.
Additionally, a variance that is not listed, but would be granted with approval of the plat Our
standard City Block length is exceeded. Staff has reviewed this plat along with engineering and it
substantially meets the code with the following variances:
1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additions
shall not be longer than six hundred fee (600') from the nearest intersection, except under
unusual conditions with the approval of the City Council.
2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided with
adequate access to an existing or proposed street by frontage on such street. Residential lots
shall front on residential class streets.
3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shall
be constructed every 1000 feet along dead end streets.
Discussion ensued regarding the variances and concern was expressed by Councilmember Chick
regarding substantially meeting the subdivision requirements and the variances. Ms. Hammonds
advised that for all future cases she is making it extremely clear to the developers that we are not
accepting frontage on non residential streets. This preliminary plat was approved by the Planning and
Zoning Commisison on May 11th and is hopefully one of the last ones to come through like this. The
developer did revise the plat and make an effort to reduce the amount of lot frontage on the non
residential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding the
length of the streets, and it was noted that the lot sizes also make a difference. Councilmember
Dillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivision
requirements, if these three variances were not requested, the preliminary plat would meet the
subdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for the
variances, everything else complies. Ms. Hammonds reiterated that this is something that we need
to work with the County on to get a good set of standards for the ETJ areas.
A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots
1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the Ed
Bradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, Abstract
Number 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,
and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 with
the following variances noting that staff mentioned a fourth variance regarding block length, which
would be approval upon approval of the plat:
.
1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additions
shall not be longer than six hundred fee (600') from the nearest intersection, except under
unusual conditions with the approval of the City Council.
2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided with
adequate access to an existing or proposed street by frontage on such street. Residential lots
shall front on residential class streets.
3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shall
be constructed every 1000 feet along dead end streets.
The motion was seconded by Councilmember Barrett. There was brief discussion regarding the size
of Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they are
Page 4Page 13
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned inafter the agenda was complete (she handed out copies). One of the variances they are requesting isrequirement for the frontage on a Residential Class Street and the developer has resubmitted arevised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. Theother variances are: r Culdesac length; and a requirement by Denton County subdivision ruleswhich states that a culdesac shall be constructed every 1000 feet along deadend street.Additionally, a variance that is not listed, but would be granted with approval of the plat Ourstandard City Block length is exceeded. Staff has reviewed this plat along with engineering and itsubstantially meets the code with the following variances: 1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.Discussion ensued regarding the variances and concern was expressed by Councilmember Chickregarding substantially meeting the subdivision requirements and the variances. Ms. Hammondsadvised that for all future cases she is making it extremely clear to the developers that we are notaccepting frontage on non residential streets. This preliminary plat was approved by the Planning andZoning Commisison on May 11th and is hopefully one of the last ones to come through like this. Thedeveloper did revise the plat and make an effort to reduce the amount of lot frontage on the nonresidential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding thelength of the streets, and it was noted that the lot sizes also make a difference. CouncilmemberDillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivisionrequirements, if these three variances were not requested, the preliminary plat would meet thesubdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for thevariances, everything else complies. Ms. Hammonds reiterated that this is something that we needto work with the County on to get a good set of standards for the ETJ areas. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the EdBradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, AbstractNumber 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 withthe following variances noting that staff mentioned a fourth variance regarding block length, whichwould be approval upon approval of the plat: .1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.
The motion was seconded by Councilmember Barrett. There was brief discussion regarding the size
of Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they are
dedicating the rightofway for the future improvement of the road. The motion carried with three
(3) votes in favor and two (2) votes in opposition (Councilmember Chick and Councilmember Clark
voting in opposition).
8.Master Agreement Distribution Poles Common Use
Consider, Discuss and Possibly Approve A Master Agreement For Common Use of Distribution
Poles By and Between Denton County Electric Cooperative, Inc., d/b/a CoServ Electric, a Texas
Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a Texas HomeRule
Municipality; And, Authorize the Mayor to Execute Said Agreement.
Director of Electric Utilites Mike Prater summarized. The FM 455 power line begins east of the
railroad tracks and ends west of FM 2430 in Bolivar, Texas, both CoServ and the City of Sanger
lines are subject to relocation for the TxDOT FM 455 expansion. For the construction of the
infrastructure he received some preliminary numbers of around 1. 3 million dollars and decided to
meet with CoServ to see if a joint agreement could be worked out. This contract will make the
agreement formal and basically the city will pay the difference of a 45 foot pole to a 50 foot pole,
basically for only five feet of pole. CoServ plans to do all of the construction on the poles and their
lines and then we will come in and have our contractor run the crossarms, our neutral and primary
lines and feeder, etc. We will still have to install our own poles on FM 455 from 10th street to 5th
Street.We will also be responsible for the additional engineering the extra length of the pole incurs.
He summarized additional details in the contract. In the past we have worked with CoServ and it
has been a gentleman's agreement from long ago, it was basically on a handshake; this document will
make it official. This will reduce the amount of money the City will have to pay to get this project
completed, and estimates that we would save about 50% off the cost of the project. It was noted
that the contract is indefinite and also, if for some reason we would have to get off of their poles in
the future, it would be a date agreeable to by both parties. . The contract has been reviewed by our
engineer; CoServ and our Attorney. It was noted that the remainder of the project would have to
be contracted out.
A motion was made by Councilmember Chick to approve the Master Agreement for Common Use
of Distribution Poles by and between Denton County Electric Cooperative, Inc., d/b/a CoServ
Electric, a Texas Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a
Texas HomeRule Municipality; and authorize the Mayor to execute said Agreement. The motion
was seconded by Councilmember Barrett. The motion to approve carried unanimously (50 vote).
9.Resolution No. 070720 Ratify Emergency Repair
Consider, Discuss and Possibly Act on Resolution No. 070720 of the City Council of the City of
Sanger, Texas, Ratifying a Contract to THI Water Well, LLC. for the Emergency Repair of Water
Well #7; Making Findings Exempting Such Contract From the Requirements of Competitive
Bidding; and, Providing an Effective Date.
City Manager Alina Ciocan noted that we had a major failure at Well No. 7 (Utility Road) which
was caused by a lightening strike in May 2020. The City had to do an emergency repair for which
the cost was over the $50,000 competitive bidding requirement at ($62,893.75). This Resolution is
to ratify the competitive bidding requirement exempting the contract from the requirements of
competitive bidding and finding exemption because of the need for an emergency repair. The
lightening strike damage was claimed on insurance and we received $58,375.25 back for damages
caused by the lightening strike. Staff noted the deductible was $1000 and there were some items
that were not covered from the lightening strike. Legal Counsel has reviewed the Resolution.
Page 5Page 14
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned inafter the agenda was complete (she handed out copies). One of the variances they are requesting isrequirement for the frontage on a Residential Class Street and the developer has resubmitted arevised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. Theother variances are: r Culdesac length; and a requirement by Denton County subdivision ruleswhich states that a culdesac shall be constructed every 1000 feet along deadend street.Additionally, a variance that is not listed, but would be granted with approval of the plat Ourstandard City Block length is exceeded. Staff has reviewed this plat along with engineering and itsubstantially meets the code with the following variances: 1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.Discussion ensued regarding the variances and concern was expressed by Councilmember Chickregarding substantially meeting the subdivision requirements and the variances. Ms. Hammondsadvised that for all future cases she is making it extremely clear to the developers that we are notaccepting frontage on non residential streets. This preliminary plat was approved by the Planning andZoning Commisison on May 11th and is hopefully one of the last ones to come through like this. Thedeveloper did revise the plat and make an effort to reduce the amount of lot frontage on the nonresidential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding thelength of the streets, and it was noted that the lot sizes also make a difference. CouncilmemberDillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivisionrequirements, if these three variances were not requested, the preliminary plat would meet thesubdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for thevariances, everything else complies. Ms. Hammonds reiterated that this is something that we needto work with the County on to get a good set of standards for the ETJ areas. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the EdBradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, AbstractNumber 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 withthe following variances noting that staff mentioned a fourth variance regarding block length, whichwould be approval upon approval of the plat: .1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.The motion was seconded by Councilmember Barrett. There was brief discussion regarding the sizeof Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they arededicating the rightofway for the future improvement of the road. The motion carried with three(3) votes in favor and two (2) votes in opposition (Councilmember Chick and Councilmember Clarkvoting in opposition).8.Master Agreement Distribution Poles Common UseConsider, Discuss and Possibly Approve A Master Agreement For Common Use of DistributionPoles By and Between Denton County Electric Cooperative, Inc., d/b/a CoServ Electric, a TexasElectric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a Texas HomeRuleMunicipality; And, Authorize the Mayor to Execute Said Agreement. Director of Electric Utilites Mike Prater summarized. The FM 455 power line begins east of therailroad tracks and ends west of FM 2430 in Bolivar, Texas, both CoServ and the City of Sangerlines are subject to relocation for the TxDOT FM 455 expansion. For the construction of theinfrastructure he received some preliminary numbers of around 1. 3 million dollars and decided tomeet with CoServ to see if a joint agreement could be worked out. This contract will make theagreement formal and basically the city will pay the difference of a 45 foot pole to a 50 foot pole,basically for only five feet of pole. CoServ plans to do all of the construction on the poles and theirlines and then we will come in and have our contractor run the crossarms, our neutral and primarylines and feeder, etc. We will still have to install our own poles on FM 455 from 10th street to 5thStreet.We will also be responsible for the additional engineering the extra length of the pole incurs.He summarized additional details in the contract. In the past we have worked with CoServ and ithas been a gentleman's agreement from long ago, it was basically on a handshake; this document willmake it official. This will reduce the amount of money the City will have to pay to get this projectcompleted, and estimates that we would save about 50% off the cost of the project. It was notedthat the contract is indefinite and also, if for some reason we would have to get off of their poles inthe future, it would be a date agreeable to by both parties. . The contract has been reviewed by ourengineer; CoServ and our Attorney. It was noted that the remainder of the project would have tobe contracted out. A motion was made by Councilmember Chick to approve the Master Agreement for Common Useof Distribution Poles by and between Denton County Electric Cooperative, Inc., d/b/a CoServElectric, a Texas Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, aTexas HomeRule Municipality; and authorize the Mayor to execute said Agreement. The motionwas seconded by Councilmember Barrett. The motion to approve carried unanimously (50 vote).9.Resolution No. 070720 Ratify Emergency RepairConsider, Discuss and Possibly Act on Resolution No. 070720 of the City Council of the City ofSanger, Texas, Ratifying a Contract to THI Water Well, LLC. for the Emergency Repair of WaterWell #7; Making Findings Exempting Such Contract From the Requirements of CompetitiveBidding; and, Providing an Effective Date.City Manager Alina Ciocan noted that we had a major failure at Well No. 7 (Utility Road) whichwas caused by a lightening strike in May 2020. The City had to do an emergency repair for whichthe cost was over the $50,000 competitive bidding requirement at ($62,893.75). This Resolution isto ratify the competitive bidding requirement exempting the contract from the requirements ofcompetitive bidding and finding exemption because of the need for an emergency repair. Thelightening strike damage was claimed on insurance and we received $58,375.25 back for damagescaused by the lightening strike. Staff noted the deductible was $1000 and there were some items
that were not covered from the lightening strike. Legal Counsel has reviewed the Resolution.
A motion was made by Councilmember Chick to approve Resolution No. 070720 of the City
Council of the City of Sanger, Texas, ratifying a Contract to THI Water Well, LLC. for the
Emergency Repair of Water Well #7; making findings exempting such contract from the requirements
of competitive bidding; and, providing an effective date. Councilmember Chick asked if there was
lightening protection at the well and staff notified Interim Public Works Director Jim Bolz who
advised that we do have lightening protection at the well but it is not always foolproof. The motion
was seconded by Mayor Pro Tem Bilyeu. The motion carried unanimously (50 vote).
10.INFORMATION ITEMS:
a.Monthly Financial Report May 31, 2020
b.Capital Projects Recap June 30, 2020
c.Disbursements June 2020
Disbursements for the Month of June 2020.
There was no discussion regarding the Information Items.
11.FUTURE AGENDA ITEMS:
Councilmember Chick requested a Public Works Update, specifically on the wastewater treatment
plant; and where we are on the streets
Mayor Pro Tem Bilyeu asked when the Solid Waste Contract percentage increase would come
before Council and that he would like to have a presentation by them regarding recycling since the
questions could not be answered at the last meeting. Possibly a presentation before they ask for an
increase.
Councilmember Chick requested an update on the PID. City Manager Alina Ciocan noted that last
week they did bring in a zoning case and the PID subcommittee said they need to go to staff first.
Mayor Muir noted there have not been any advisory meetings since December. Staff will advise as
more information is provided.
12.ADJOURN.
There being no further Agenda Items for discussion Mayor Muir adjourned the meeting at 7:57 p.m.
Page 6Page 15
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. b.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Resolution #070820 Opening a Bank Account
Approval of Resolution #070820 Authorizing the Creation of a Bank Account for receipt of Coronavirus Relief Fund
Monies.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Resolution
BACKGROUND:
Under the terms of the Cornavirus Relief Fund Interlocal Agreement, the City is required to open a separate bank
account for accounting of the funds.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
Approval of the Resolution.
ATTACHMENTS:
Description Upload Date Type
Page 16
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. b.AGENDA MEETING DATE: July 20, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Resolution #070820 Opening a Bank AccountApproval of Resolution #070820 Authorizing the Creation of a Bank Account for receipt of Coronavirus Relief FundMonies.AGENDA TYPE: Consent AgendaACTION REQUESTED: Resolution BACKGROUND:Under the terms of the Cornavirus Relief Fund Interlocal Agreement, the City is required to open a separate bankaccount for accounting of the funds.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:FUNDS:STAFF RECOMMENDATION/ACTION DESIRED:Approval of the Resolution.
ATTACHMENTS:
Description Upload Date Type
Resolution #070820 7/9/2020 Cover Memo
Page 17
RESOLUTION #07-08-20
A RESOLUTION OF THE CITY OF SANGER TEXAS, AUTHORIZING THE
CREATION OF A BANK ACCOUNT WITH FIRST UNITED BANK FOR RECEIPT OF
CORONAVIRUS RELIEF FUND MONIES AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Sanger entered into an Agreement with First United Bank
(“Bank”), for the latter to serve as the Depository Bank for the City; and
WHEREAS, the City established certain accounts in “Bank” to facilitate the deposit and
disbursement of City funds for authorized purposes; and
WHEREAS, the City determined the need for a bank account for receipt of Coronavirus
Relief Fund monies;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS THAT:
Section 1. That the above recitals are true and correct; and the City staff is authorized to
open such an account with First United Bank.
Section 2. That this Resolution shall become effective after its passage.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this ____________ day of ________________________, ________.
APPROVED:
_____________________________
Thomas E. Muir, Mayor
ATTEST:
_____________________________
Cheryl Price, City Secretary
Page 18
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. c.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
Appoint Vacant Park Board Alternate Position
Appoint Brad Shumate as Park Board Alternate for a TwoYear Term.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
Brad Shumate has volunteered his time and assisted with Parks and Recreation Events for a number of years, but did
not live in the City limits until two years ago. He would like to serve the City of Sanger on the Park Board. His Board
and Commission application is attached for Council review.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Board and Commission Application Brad Shumate 7/16/2020 Cover Memo
Page 19
Page 20
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
Resolution No. 070920 Appoint Municipal Judge and Alternate Municipal Judge
Consider, Discuss and Act on Resolution No. 070920 Appointing Municipal Judge, Danny Spindle for a Two Year
Term Commencing On July 20, 2020; And, Appointing Alternate Judge Art Maldonado For A Two Year Term
Commencing On July 20, 2020.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
This item will Appoint Danny Spindle (presiding Judge) as Municipal Court Judge and Appoint Art Maldonado as
Alternate Municipal Court Judge for a two years. The City Charter requires appointment for these positions in
alignment with the Mayor's Term and shall be appointed for two (2) year terms to correspond with the term of the
Mayor.
Judge Danny Spindle is the presiding Judge. and Art Maldonado is a new appointment who will take the place of
Kenneth Hartless who has resigned after 20 years of service as a Sanger Municipal Court Judge.
The Resolution is attached and additional information will be provided to Council at the meeting.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
Page 21
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: July 20, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Resolution No. 070920 Appoint Municipal Judge and Alternate Municipal JudgeConsider, Discuss and Act on Resolution No. 070920 Appointing Municipal Judge, Danny Spindle for a Two YearTerm Commencing On July 20, 2020; And, Appointing Alternate Judge Art Maldonado For A Two Year TermCommencing On July 20, 2020. AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:This item will Appoint Danny Spindle (presiding Judge) as Municipal Court Judge and Appoint Art Maldonado asAlternate Municipal Court Judge for a two years. The City Charter requires appointment for these positions inalignment with the Mayor's Term and shall be appointed for two (2) year terms to correspond with the term of theMayor. Judge Danny Spindle is the presiding Judge. and Art Maldonado is a new appointment who will take the place ofKenneth Hartless who has resigned after 20 years of service as a Sanger Municipal Court Judge.The Resolution is attached and additional information will be provided to Council at the meeting.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
Resolution No. 070920 Municipal Judge/Alternate 7/16/2020 Cover Memo
Page 22
RESOLUTION NO. 07-09-20
A RESOLUTION OF THE CITY COUNCIL OF SANGER, TEXAS, APPOINTING THE
JUDGE AND ALTERNATE MUNICIPAL COURT JUDGE OF THE SANGER
MUNICIPAL COURT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 5.01 A of the Home Rule Charter of the City of Sanger, Texas
provides for the appointment of a Municipal Court Judge and one or more Alternate Municipal
Court Judges, who shall serve for terms of two years, and
WHEREAS, the City Council finds it to be in the public interest to appoint the Judge and
Alternate Municipal Court Judge for the Sanger Municipal Court for two-year terms commencing
July 20, 2020,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1. That Danny Spindle is hereby appointed to serve as Judge for the Municipal Court
of the City of Sanger, Texas, for a term of two years commencing July 20, 2020.
SECTION 2. Art Maldonado is hereby appointed to serve as Alternate Municipal Court Judge
for the Municipal Court of the City of Sanger, Texas, for a term commencing July 20. 2020.
SECTION 3. This Resolution shall be effective immediately upon its approval.
DULY PASSED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS, ON THE
20TH OF JULY 2020.
ATTEST: APPROVED:
_____________________________ ______________________________
Cheryl Price, City Secretary Thomas Muir, Mayor
APPROVED AS TO FORM:
______________________________
Robert L. Dillard III, City Attorney
(rld:6/29/2020; 116472)
Page 23
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
Resolution No. 071020 Appoint Municipal Court Clerk And Deputy Municipal Court Clerk
Consider, Discuss and Act on Resolution No. 071020 Appointing the Municipal Court Clerk and Deputy Municipal
Court Clerk of the of Sanger Municipal Court; Authorizing the City Manager to Oversee the Daily Operations and
Performance of the Municipal Court Clerk and the Deputy Court Clerk; And, Providing An Effective Date.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
This item will reappoint Christy Dyer as Municipal Court Clerk and Victoria Eakman as Deputy Court Clerk for a term
of two years and authorizes the City Manager to oversee the daily operations and performance of the Municipal Court
Clerk and the Deputy Court Clerk. The City Charter requires appointment for these positions in alignment with the
Mayor's Term and shall be appointed for two (2) year terms to correspond with the term of the Mayor.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Page 24
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: July 20, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Resolution No. 071020 Appoint Municipal Court Clerk And Deputy Municipal Court ClerkConsider, Discuss and Act on Resolution No. 071020 Appointing the Municipal Court Clerk and Deputy MunicipalCourt Clerk of the of Sanger Municipal Court; Authorizing the City Manager to Oversee the Daily Operations andPerformance of the Municipal Court Clerk and the Deputy Court Clerk; And, Providing An Effective Date. AGENDA TYPE: Consent AgendaACTION REQUESTED: Approval BACKGROUND:This item will reappoint Christy Dyer as Municipal Court Clerk and Victoria Eakman as Deputy Court Clerk for a termof two years and authorizes the City Manager to oversee the daily operations and performance of the Municipal CourtClerk and the Deputy Court Clerk. The City Charter requires appointment for these positions in alignment with theMayor's Term and shall be appointed for two (2) year terms to correspond with the term of the Mayor. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Resolution No. 071020 Municipal Court Clerk/Deputy Court
Clerk 7/16/2020 Cover Memo
Page 25
. RESOLUTION NO. 07-10-20
A RESOLUTION OF THE CITY COUNCIL OF SANGER, TEXAS, APPOINTING THE
MUNICIPAL COURT CLERK AND DEPUTY MUNICIPAL COURT CLERK OF THE
SANGER MUNICIPAL COURT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 5.01 A of the Home Rule Charter of the City of Sanger, Texas
provides for the appointment of a Municipal Court Clerk and Deputy Municipal Court Clerk, who
shall serve for terms of two years, and
WHEREAS, the City Council finds it to be in the public interest to appoint the Municipal
Court Clerk and Deputy Municipal Court Clerk for the Sanger Municipal Court for two-year terms
commencing July 20, 2020,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1. That Christy Dyer is hereby appointed as Municipal Court Clerk for the Municipal
Court of the City of Sanger, Texas, for a term of two years commencing July 20, 2020.
SECTION 2. That Victoria Eakman is hereby appointed as Deputy Court Clerk for the Municipal
Court of the City of Sanger, Texas, for a term commencing July 20. 2020.
SECTION 3. The City Manager is hereby authorized to oversee the daily operations and
performance of the Municipal Court Clerk and the Deputy Court Clerk.
SECTION 4. This Resolution shall be effective immediately upon its approval.
DULY PASSED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS, ON THE
20TH OF JULY 2020.
ATTEST: APPROVED:
_____________________________ ______________________________
Cheryl Price, City Secretary Thomas Muir, Mayor
APPROVED AS TO FORM:
______________________________
Robert L. Dillard III, City Attorney
(rld:6/29/2020; 116472)
Page 26
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 7.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Cornavirus Relief Fund Interlocal Agreement
Approve and Authorize the Mayor to Sign an Interlocal Cooperation Agreement for Grant Funding Under the
Coronavirus Relief Fund Between Denton County, Texas and the City of Sanger, Texas.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
This Interlocal Cooperation Agreement is for grant funding under the Coronavirus Relief Fund (CRF) between Denton
County and the City of Sanger. This contract allows Denton County to grant money to the City for expenditures
incurred due to the effects of COVID19.
Under the terms of the Agreement, the County agrees to allocate to the City the sum of $484,000 from the CRF.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the Agreement.
Page 27
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: July 20, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Cornavirus Relief Fund Interlocal AgreementApprove and Authorize the Mayor to Sign an Interlocal Cooperation Agreement for Grant Funding Under theCoronavirus Relief Fund Between Denton County, Texas and the City of Sanger, Texas.AGENDA TYPE: Consent AgendaACTION REQUESTED: Approval BACKGROUND:This Interlocal Cooperation Agreement is for grant funding under the Coronavirus Relief Fund (CRF) between DentonCounty and the City of Sanger. This contract allows Denton County to grant money to the City for expendituresincurred due to the effects of COVID19.Under the terms of the Agreement, the County agrees to allocate to the City the sum of $484,000 from the CRF.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval of the Agreement.
ATTACHMENTS:
Description Upload Date Type
Coronavirus Relief Fund Interlocal Cooperation Agreement 7/9/2020 Cover Memo
Attachment A 7/10/2020 Cover Memo
Attachment B 7/10/2020 Cover Memo
Attachment C 7/10/2020 Cover Memo
Page 28
1
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
06/07/2020
CORONAVIRUS RELIEF FUND
INTERLOCAL COOPERATION AGREEMENT
Denton C ounty and the City of Sanger
This Interlocal Cooperation Agreement (“Agreement”) is entered into by and between Denton
County, Texas (the “County”) and the City of Sanger Texas (the “Municipality”), pursuant to
Chapter 791 of the Texas Local Government Code, to address the impact of the public health
emergency with respect to the Coronavirus pandemic (“COVID -19”).
GENERAL
1. Coronavirus Relief Fund . The County has received federal funding under th e
Coronavirus Aid, Relief, and Economic Security Act (the “CARES Act ”) to address and respond
to the impact and effects of the COVID -19 emergency.
2. County Authority. The Resolution of the Denton County, Texas Commissioners Court ,
under Chapter 381 of the Local Government Code, lawfully establishing a COVID -19
municipality f unding program (the “Municipality Program”), allowing the County to grant
money to your Municipality, is attached hereto as Attachment A and incorporated by reference
herein. Funds were received by the County from the US Department of the Treasury (the
“Treasury”) under the Coronavirus Relief Fund (“CRF”), as provided for in the CARES Act . The
use of these CRF funds to assist a municipality of the County with their expenditures incurred
due to the effects of COVID -19 and to potentially fund a local grant program are legitimate and
lawful uses of the CRF funds.
3. Municipality Authority. The Orders of the Municipality, establishing a COVID -19
emergency program or programs, allowing it to make grants of its award, is attached hereto and
incorporated by reference herein. The Municipality represents and warrants that its programs (if
the Municipality decides to distribut e the Municipal Funds through its own programs) will be in
full compliance with Chapter 380 of the Local Government Code.
4. Inspector General Oversight & Recoupment. Section 601(f) provides that the Inspector
General of the Treasury shall conduct monitoring and oversight of the receipt, disbursement, and
use of CRF funds. If the Inspector General determines that a unit of loc al government has failed
to comply with the use of funds rules (as described herein in Paragraphs 10-16, “Use of Funds”),
the amount of CRF funds in noncompliance shall be “booked as a debt of such entity owed to the
federal government.” The conditions and restrictions on the use of the CRF funds follows to all
Page 29
2
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
recipients, from the County, to the Municipality, to businesses and individuals that receive such
funds.
GRANT
5. Amount . Subject to the terms and conditions of this Agreement, the County agrees t o
grant and transfer to the Municipality the sum of $484,000 of its CRF funds (“Municipal
Funds”).
6. Separate Bank Account. The Municipality agrees to deposit these Municipal Funds into a
separate, segregated account created solely for holding and disbursing these Municipal Funds.
The account must be an interest bearing account and similarly insured and protected in the same
manner as the Municipality’s other funds.
7. Calculation of Municipal Funds. The initial calculation of the grant amount of funds is
based on the higher of the Municipality’s 2019 NCTCOG estimated population (8,800) or 2018
ACS estimated population (8,540), multiplied by $55.00 per capita (“the Maximum Allocat ion”).
That amount is reduced by:
a. the excess of the Maximum Allocation minus the budgeted amount of eligible
funds (as defined in Paragraph 8(a)), and further reduced by;
b. the amount of funds redirected and contributed to the County’s programs (e.g.,
small business, housing and food programs), at the election of the Municipality,
which is included in the Municipality’s proposed budget in Paragraph 8(a).
8. Conditions. Before receiving Municipal Funds, the Municipality must :
a. provide the County with a proposed budget , which includes your contribution to
the County’s programs (e.g., small business, housing , and food programs), and
description of eligible uses of Municipal Funds (“Budget of Expenditures and
Description of I ntended Uses”). The form to complete your Budget of
Expenditures and Description of Intended Uses is attached as Attachment B ;
b. agree to participate in the C ounty’s CRF Compliance Forum (the “Forum”); and
c. provide a copy of the appropriate Chapter 380 documentation.
RESPONSIBILITIES OF THE MUNICIPALITY
9. The responsibilities of the Municipality are:
a. to comply with all terms and conditions of the CARES Act;
b. to use Municipal Funds in compliance with the CARES Act;
Page 30
3
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
c. t o promptly return to the County any Municipal Funds not used;
d. to participate in the Forum;
e. to maintain proper and adequate records of its own expenses, including monthly
uploads to D ropbox, and supporting documentation of the expenditures, and
provide copies of, or access to such, at any t ime as required by the County;
f. to maintain proper and adequate records of the expenses of any grantees of
Municipal Funds, including monthly uploads to Dropbox, and supporting
documentation of the expenditures, and provide copies of, or access to such, at
any time as required by the County;
g. to return the Statement of Compliance Certificate by February 1, 2021;
h. to cooperate and coord inate with other members in the Forum concerning a
federal compliance audit; and
i. to comply with Chapter 381 and Chapter 380, if applicable.
USE OF FUNDS
10. Amounts paid from the Treasury’s Coronavirus Relief Fund are subject to the restrictions
outlined in the Guidance for State, Territorial, Local, and Tribal Governments (dated April 22,
2020) and set forth in section 601(d) of the Social Security Act, as added by section 5001 of the
CARES Act. See Attachment C, which is incorporated by reference into this agreement .
11. Section 601(d) allows CRF funds/Municipal Funds to cover only t hose costs that:
a. are necessary expenditures incurred due to the public health emergency with
respect to the effects COVID -19;
b. were not accounted for in the most recently approved budget [of the
Municipality], including any amendments; and
c. are incurred between March 1, 2020 and December 30, 2020. See Coronavirus
Relief Fund Frequently Asked Questions (Updated as of May 4, 2020). See
Attachment C.
12. “Necessary Expenditure” Condition . The use of the money is limited to “necessary
expenditures.” The Treasury intends for broad interpretation of the word “necessary,” meaning
“reasonably necessary for its intended use in the reasonable judgment of the government officials
responsible for spending the Fund payments.” The Treasury’s standard, reasonable judgment ,
adopts a subjective, not objective standard. Examples of eligible expenditures include, but are
not limited to, payment for certain types of:
Page 31
4
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
a. medical expenses;
b. public health expenses;
c. payroll expenses;
d. expenses relating to facilitating compliance;
e. expenses associated with providing economic support in connection with the
COVID -19 public health emergency; and
f. any other COVID -19-related expense reasonably necessary to the function of
government .
13. Funds may not be used to fill shortfalls in governmental revenue to cover expenditures
that would not otherwise qualify under section 601(d). REVENUE REPLACEMENT IS
STRICTLY PROHIBITED AND I S NOT A PERMISSIBLE USE OF FUNDS.
14. “Due To” Condition. The requirement that expenditures be incurred “due to” the public
health emergency created by COVID -19 means that expenditures must be used for actions taken
to respond to the public health emergency. These may include expenditures incurred by the
Municipality to respond directly to the emergency, as well as expenditures incurred to respond to
second -order effects of the emergency (e.g., economic support to those suffering from
employment or business interruptions due to COVID -19-related business closures).
15. The Municipality expressly agrees without qualification or exception to adhere and
comply with section 601(d) and the accompanying guidelines regarding its spending and uses of
the Funds.
16. Return of Unused Funds by Municipality. Any Municipal Funds not spent on eligible
expenses before December 30, 2020 must be returned to the County within 30 days after
December 30, 2020.
CRF COMPLIANCE FORUM
17. Description. The Forum is a county-wide initiative bet ween the County and all of the
Municipalities that have requested upfront funding of the Municipal Funds. It is a single,
integrated initiative to mutually benefit all municipalities and the County.
18. Purpose. The Forum shall work for the mutual benefit of the County and the
Municipalities, which will promote administrative efficiency, streamline initial compliance
measures, and continuing through a potential audit, and foster collaboration between our
counties.
19. Benefits. The primary goals of the Forum are to:
Page 32
5
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
a. provide answers to specific questions (e.g., eligible uses of funds);
b. provide assistance with documentation guidelines;
c. reduce noncompliance risk;
d. reduce administrative burdens;
e. manage and control the potential federal compliance audit ; and
f. collaborate and integrate grant programs.
REMEDIES
20. Indemnity. To the extent allowable by law, the Municipality shall defend, indemnify,
and hold harmless the County and its officers, commissioners, employees, volunteers, and
agents, from any and all costs and expenses, damages, liabilities, demands, causes of action,
suits, charges, or legal or administrative proceedings, claims and losses, including, without
limitation, attorneys’ fees and costs, caused by or arising out of any act or omission of the
Municipality relating to the terms of this Agreement , including but not limited to any ineligible
expenditures.
21. Recoupment. If the County, or its designee, reasonably determines that all or a portion of a
Municipality’s expenditure of Municipal Funds is an ineligible expenditure, then the Municipality
shall immediately reimburse the County in an amount equal to the amount of the ineligible
expenditure from funds of the Municipality other than Municipal Funds granted pursuant to this
Agreement, and provide to the County evidence of such reimbursement . The Municipality shall
have 30 days of receipt of the County’s determination of an ineligible expenditure to reimburse the
County for such expense. If the Municipality chooses to subsequently grant its Municipal Funds, it
shall be responsible for properly tracing and accounting for when, how, why and by whom the
expenses were ultimately incurred. This includes the documentation responsibilities listed in
Paragraph 9(f -g) above. In the event t he County has t o enforce this Agreement, it shall be entitled to
recover its reasonable attorney’s fees and costs incurred in doing so.
22. Offset . To the extent allowable by law, the County reserves the right in its sole discretion to
apply any money, damages or costs incurred as a result of a material brea ch of this agreement by the
Municipality against the future distribution of future tax reve nues or receipts from the County to the
Municipality.
OTHER
23. Attorney’s Fees and Costs. The County shall be entitled to recover its reasonable and
necessary attorney’s fees, costs and expenses, from the Municipality in the event the County must
Page 33
6
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
enforce the terms of this Agreement in any way, including, but not limit ed to, litigation or
mediation to the extent allowed by law.
24. Law and Venue. The laws of the State of Texas shall govern this Agreement, except where
clearly superseded by federal law. Venue of any dispute shall be in a court of competent
jurisdiction in Denton County, Texas.
25. No Assignment . The Municipality may not assign this Agreement.
26. Entire Agreement . This Agreement supersedes and constitutes a merger of all prior oral
and/or written agreements and understandings of the parties on the su bject matter of this
Agreement and is binding on the parties and their legal representatives, receivers, executors,
successors, agents and assigns.
27. Amendment . Any Amendment of this Agreement must be by written instrument dated and
signed by both parties.
28. Severability. No partial invalidity of this Agreement shall affect the remainder unless the
public purpose to be served hereby is so greatly diminished thereby as to frustrate the object of
this Agreement.
29. Survival. All provisions of this Agreement that impose continuing obligations on the
parties, including but not limited to payment, agreement purpose, and confidentiality shall survive
the expiration or termination of this Agreement.
30. Waiver. No waiver by either party of any provision of this Agreement shall be effective
unless in writing, and such waiver shall not be construed as or implied to be a subsequent waiver
of that provision or any other provision.
31. Signature Authority. The signatories hereto represent to each other that they have the full
right, power, and authority and have been given any approvals necessary to enter into this
Agreement to bind the respect ive parties for which they sign, and to perform their obligations
hereunder, and that the consent of no other parties is needed to fully effectuate this Agreement.
ATTACHMENTS
32. This is a list of attachments and is included with this agreement and incorporated herein,
as appropriate:
1. Attachment A: Chapter 381 Resolutions of the County;
2. Attachment B: Form Budget of Expenditures and Description of Intended Uses;
3. Attachment C : CRF Guidelines, Regulations (including statute, FAQs, and
Guidance).
Page 34
7
Interlocal Cooperation Agreement
Coronavirus Relief Fund- Municipality D istribution
DENTON COUNTY, TEXAS
By:_________________________________
Andy Eads, County Judge
____________________________________
Date
Attest:
____________________________________
County Clerk
CITY OF SANGER , TEXAS
By: ________________________________
Mayor or City Manager
____________________________________
Printed Name
____________________________________
Printed Title
____________________________________
Date
Attest:
____________________________________
City Secretary
Page 35
RESOLUTION OF THE DENTON COUNTY COMMISSIONERS COURT
Approving Economic Development Program under Texas Local Government
Code Section 381.004(b) and adopting "Chapter 381 Economic Development
Program Rules"
The Denton County Commissioners Court at its regular session on the _____ day of
___________ 2020, considered the following resolution:
WHEREAS, Denton County is committed to the development and stimulation of business
as part of an overall effort to increase job availability and improve the quality of life for
residents; and
WHEREAS, pursuant to Article III, Section 52 -a of the Texas Constitution, development
and diversification of the economy, elimination of unemployment or underemployment, or
the development or expansion of business serves a publi c purpose; and
WHEREAS , pursuant to Texas Local Government Code Section 381.004(h),
commissioners court may develop and administer a program authorized by 381.004(b)
for making grants of public money and providing personnel and services of the county;
and
WHEREAS , pursuant to Section 381.004 (b)(1)-(3) of the Texas Local Government Code,
Denton County Commissioners Court may develop and administer a Denton County
program: 1. for state or local economic development; 2. for small or disadvantaged
business development; 3. to stimulate, encourage, and develop business location and
commercial activity in the County; and
WHEREAS , pursuant to Texas Local Government Code Section 381.004(c), 1.
Commissioners Court may contract with another e ntity for administration of a program 3.
Use County employees or funds for the program authorized by 381.004(b); and
WHEREAS , on May 8, 2020, Denton County desired to establish and administer a
program (Exhibit A) under 381.004(b) for making grants of publ ic money to small
businesses in financial peril as a result of measures taken to inhibit the sp read of the
COVID-19 virus; and
WHEREAS , on May 8, 2020, Denton County determined that making economic
development grants through the OPEN Grant Program (Exhibit A) in the amount up to
TWO MILLION TWO HUNDRED THOUSAND DOLLARS AND NO CENTS
($2,200,000.00) will further the objectives of the County and benefit the County and its
residents and serve the broader purpose of stimul ating and encouraging business and
commercial activity in the County, retaining and expanding job opportunities and building
the property tax base; and
WHEREAS , Denton County is committed to distributing federal funding received from the
U.S. Department of Treasury under the Coronavirus Aid, Relief, and Economic Security
29th
May
Page 36
Act (the “CARES Act”) to assist municipalities of the County through the COVID -19
Municipality Funding Program (hereinafter “Municipality Program”) (Exhibit B);
NOW THEREFORE, BE IT RESOLVED by the Commissioners Court of Denton County,
Texas that:
Section 1. The foregoing are hereby found to be true and correct findings of
Denton County, Texas, and are fully incorporated into the body of
this Resolution.
Section 2. Due to measures ta ken to inhibit the spread of the COVID -19 virus,
many small businesses and municipalities in Denton County have
suffered and continue to suffer losses that threaten their businesses
and residents. An urgent public need exists to help sustain these
businesses and municipalities, and in particular, the jobs and
services they provide to so many Denton County citizens, through
this crisis.
Section 3. Denton County hereby amends the economic development program
under Local Government Section 381.004(b)(1)-(3) (hereinafter "381
Program") for the making of grants of public money to businesses
that are financially imperiled due to measures taken in response to
the COVID -19 pandemic, whi ch program will be operated and
administered as described in the "Chapter 381 Economic
Development OPEN Grant Program Rules," attached herein as
Exhibit A ; and adds program rules committed to distributing federal
funding received from the U.S. Department o f Treasury under the
Coronavirus Aid, Relief, and Economic Security Act (the “CARES
Act”) to assist municipalities of the County through the COVID -19
Municipality Funding Program (hereinafter “Municipality Program”)
(Exhibit B);
Section 4. Denton County hereby adopts the attached "Chapter 381 Economic
Development Program Rules," which rules describe the 381 Program
in detail and set forth participation criteria and
management/administration controls to ensure that the public
purpose is accomplished or substantially achieved.
Section 5. The 381 Program will achieve or substantially obtain the public
purpose of stimulating, encouraging and developing small business
and other commercial activity within Denton County, and thereby
contribute to the goal of deve loping/improving the local economy and
providing and retaining employment for Denton County residents; as
well as distribute federal funding to assist a municipality of the
Page 37
County with their expenditures incurred due to the effects of COVID -
19 and to poten tially fund a local grant program.
Section 6. Nothing in this Resolution or in the 381 Economic Development
Program Rules shall be construed to suggest or imply that Denton
County is under any obligation to provide any grant or funding to any
business applicant and/or municipality, and all applications and/or
agreements for a grant under the 381 Program shall be considered
on an in dividual case-by-case basis.
ADOPTED AND APPROVED effective the ______ day of _____________ 2020.
________________________________ ___________________________________
Andy Eads Hugh Coleman
County Judge Commissioner, Precinct 1
____________________________________________________________________
Ron Marchant Bobbie Mitchell
Commissioner, Precinct 2 Commissioner, Precinct 3
________________________________
Dianne Edmondson
Commissioner, Precinct 4
29th May
Attest:
Denton County Clerk
Page 38
EXHIBIT A
CHAPTER 381 ECONOMIC DEVELOPMENT OPEN GRANT PROGRAM RULES
DENTON COUNTY, TEXAS
Due to measures taken to inhibit the spread of the COVID -19 virus, many small
businesses in Denton County have suffered and continue to suffer losses that threaten
their survival. An urgent public need exists to help sustain these businesses, and in
particular, the jobs they provide to so many Denton County citizens, through this crisis.
Through the 381 Economic Development OPEN Grant Program described herein, Denton
County seeks to provide financial assistanc e, in the form of grants, to affected local
busi nesses. Denton County seeks to provide such assistance to businesses that , despite
responsible management have been greatly impacted by the COVID -19 Pandemic.
Denton County's 381 Economic Development OPEN Grant Program is established
pursuant to Texas Local Government Code 381.004(b)(1)-(3). Under 381.004(b)(1)-(3),
Commissioners Court may, to stimulate business and commercial activity in the county,
develop and administer a program for any of the following purposes:
(1)for state or local economic development.
(2)for small or disadvantaged business development.
(3)to stimulate, encourage, and develop business location and commercial activity
in the county.
1.General
Denton County may provide the following assistance to eligible businesses:
Operational Plan for Economic Normalization) Grant (hereinafter "OPEN
Grant"):
Individual OPEN Grants of up to $10,000 may be awarded. Award and amount of
individual OPEN Grants will be based on such factors as need, eligibility, number
of employees, loss due to full/partial shutdown due to being deemed by local or
state shut-down order as non -essential during the COVID -19 Pandemic and
availability of funds. In addition to the factors mentioned in this Section 1, award
and amount of individual OPEN Grants will be subject to the provisions set forth in
these Rules.
A business may apply for an OPEN Grant only during the Application Period. The
application must be executed and submitted on behalf of the applying business
(hereinafter "Applicant Business") by an owner (hereinafter "Applicant Business Owner").
Page 39
• Denton County is under no obligation to provide assistance under this Program
to any business, regardless of need, eligibility, or worthiness. The amount a
business can receive will be based on the percentage of closure the business
experienced during the COVID-19 Stay-at-Home order.
- Business operations completely closed can get 100% of eligible grant.
- Business operations partially closed can get 75% of eligible grant.
• Eligible amount of grant is the higher of:
o 1.75x the average monthly payroll costs for the first quarter of 2020 (form
941) - including gross payroll, retirement costs and health insurance costs;
if sole proprietor can use the average monthly amount of Schedule C net
income divided by twelve (must have a net profit)
o 2x fixed costs (rent, lease or mortgage payment of real and business
property, real property taxes, business personal property taxes, and
utilities excluding costs of your personal residence) calculated on 2019
monthly average
2. Eligibility
To be eligible for a Grant, the Applicant Business and Applicant Business Owner, as
applicable, must demonstrate all of the following to Denton County's satisfaction :
• Business started before March 1, 2019
• 50 Employees or fewer
• No more than $7 Million in Gross Annual Revenue
• If owner has more than one business, the owner is eligible for application for up
to three businesses (all businesses must be located in Denton
County). Ownership defined as 20% or more. Application will include disclosure
of all 20% or more owners.
• Applications and required documentation will be reviewed by assigned Denton
County Auditors based on Commissioners Court approved Denton OPEN Grant
Program Guidelines. Applicant will receive an email indicating Denton County
OPEN Program approval or denial or did not meet qualifications.
• Checks are to be issued to qualifying applicants by Denton County Accounts
Payable.
• Applicant must have no outstanding Denton County tax liens or judgements
• Denton County is a governmental body su bject to the Texas Public Information
Act. Information you submit to Denton County in this application may be subject
to the Act and, therefore, subject to public release.
APPLICATION PROCESS INCLUDES
• Good Faith Certification as to truth and accuracy of information provided
Page 40
• That the grant request is necessary due to conditions caused by COVID -19
• Agreement to audit of the use of grant funds received
• Agreement to claw -back provisions if funds are used for ineligible purposes
• Unsworn Declaration of Owner
TYPES OF BUSINESSES :
• Corporation
• Individual
• Sole proprietorship
• Single-member limited liability company (LLC)
• LLC treated as a partnership
• LLC – C corporation
• LLC – S corporation
• Partnership
ELIGIBILE USES OF GRANT PROCEEDS
• Payroll costs for employees or owners draw (sole proprietors/partners)
• Contract labor
• Supplier payments
• Rent, lease or mortgage payment (for real property used for business purposes,
like storefront or warehouse, excluding personal residence.)
• Rent, lease or purchase payment for business property (e.g., delivery vehicle;
food truck; kitchen equipment; technology, payment, and communications
systems and equipment)
• New or expanded technology applications and Wi -Fi services
• Utility payments for business properties, excluding personal residence.
• Cost of critical business operations (raw materials, marketing expenses, etc.
payments)
• PPE and sanitation supplies and equipment
• Interest on other business debt obligations incurred before March 1, 2020,
excluding personal residence.
3. DOCUMENTS REQUIRED
• Documentation of business (Choose one of the following)
o Secretary of State Texas File number; State of Texas License number;
DBA, 2018 or 2019 tax return (return only, schedules not required); Social
Security Number, Employer Identification Number or Individual Taxpayer
Identification Number, Certificate of Filing. If sole proprietor, please
provide documentation on when you started your business. Ex. Include
Occupational license, Sal es Tax Certificate
• Drivers’ license or state issued ID
• Most Recent Filed Business Tax return
Page 41
• Most recent payroll report and number of employees – 1st QTR 941 for 2020
• Bank Statements for the following four months – March & April 2019; March &
April 2020
• Submit documentation for proof of fund uses by September 30, 2020 , including
Form W-3, Form 941, utility statements, cancelled checks/receipts or bank
statements
• For Sole Proprietor Applicants provide 2018 or 2019 Schedule C
• Form W-9
Denton County may require Applicant to submit documentation additional to that
which is described in the Application and Affidavit.
INELIGIBLE BUSINESSES
• Non -Profits
• Sexually/Adult Oriented Businesses
• Professional Services deemed essential by local/state government
• Lobbying organizations and political organizations subject to Internal Revenue
Code 527
• Gambling Concerns, including casinos, racing operations or other activities
whose purpose involves gambling
• Concerns engaged in illegal activities under fede ral, state or local laws
• A business that is otherwise prohibited by federal or Texas law
• A business that is ineligible or precluded to receive federal or State of Texas
funding due to federal laws (including but not limited to the CARES Act) or Texas
laws
• Multi -level marketing concerns
• Governmental/taxing agencies/departments
Denton County may add and/or subtract from this list at any time due to change of
use, law or other reason considered for eligibility by administration of the program.
3. Application.
• To apply for a n OPEN Grant, the owner of applicant business must complete,
execute and submit an Application for Chapter 381 Economic Development
Program OPEN Grant to these Rules and fully incorporated herein.
The Application must be completed in full, and all information described therein
must be provided in full, or the Application will not be considered. The Application
must be completed and executed by the Owner of the applicant business.
Page 42
EXHIBIT B
CHAPTER 381 ECONOMIC DEVELOPMENT COVID -19 MUNICIPALITY FUNDING
PROGRAM RULES
DENTON COUNTY, TEXAS
GENERAL
The County has received federal funding under the Coronavirus Aid, Relief, and
Economic Security Act (the “CARES Act”) to address and respond to the impact and
effects of the COVID -19 emergency. Through the 381 Economic Development COVID-
19 Municipality Funding Program described herein, Denton County seeks to provide
financial assistance, in the form of Interlocal Cooperation Agreements, to Denton
County municipalities.
County Authority. The Resolution of the Denton County, Texas Commissioners Court,
under Chapter 381 o f the Local Government Code, lawfully establishing a COVID -19
municipality funding program (hereinafter “Municipality Program”). Funds were received
by the County from the US Department of the Treasury (the “Treasury”) under the
Coronavirus Relief Fund (“CRF”), as provided for in the CARES Act. The use of these
CRF funds to assist a municipality of the County with their expenditures incurred due to
the effects of COVID -19 and to potentially fund a local grant program are legitimate and
lawful uses of the C RF funds.
Municipality Authority. The Order of the Municipality, establishing a COVID -19
Emergency Program (the “Program”), allowing it to make grants of its award, is attached
hereto and incorporated by reference herein. The Municipality represents and warrants
that its Program will be in full compliance with Chapter 380 of the Local Government
Code.
Inspector General Oversight & Recoupment. Section 601(f) provides that the Inspector
General of the Treasury shall conduct monitoring and oversight of th e receipt,
disbursement, and use of CRF funds. If the Inspector General determines that a unit of
local government has failed to comply with the use of funds rules as described herein,
the amount of CRF funds in noncompliance shall be “booked as a debt of such entity
owed to the federal government.” The conditions and restrictions on the use of the CRF
funds follows to all recipients, from the County, to the Municipality, to businesses and
individuals that receive such funds.
Page 43
GRANT
Amount. Subject to the terms and conditions of this Agreement, the County agrees to
grant and transfer to the Municipality the sum of Calculation Section below.
Separate Bank Account. The Municipality agrees to deposit these Municipal Funds into
a separate, segregated account created solely for holding and disbursing these
Municipal Funds. The account must be an interest bearing account and similarly
insured and protected in the same manner as the Municipality’s other funds.
Calculation of Municipal Funds. The initial calculation of the grant amount of funds is
based on the higher of the municipality’s 2019 NCTCOG estimated population
(_____________) or 2018 ACS estimated population (_____________), multiplied by
$55.00 per capita (“the Maximum Allocation”). That amount is reduced by:
o the excess of the Maximum Allocation minus budgeted amount of eligible
funds (as defined in Paragraph 8(a)), and further reduced by;
o the amount of funds redirected and contributed to the County’s programs
(e.g., small business, housing and food programs), at the election of the
Municipality, which is included in the Municipality’s proposed budget in
Paragraph 8(a).
Conditions. Before receiving Municipal Funds, the Municipality must:
o provide the County with a propose d and description of eligible uses of
Municipal Funds (“Budget of Expenditures and Description of Intended
Uses”);
o agree to participate in the County’s CRF Compliance Forum (the “Forum”);
and
o provide a copy of the appropriate Chapter 380 documentation .
RESPONSIBILITIES OF THE MUNICIPALITY
The responsibilities of the Municipality are:
o to comply with all terms and conditions of the CARES Act;
o to use Municipal Funds in compliance with the CARES Act;
Page 44
o to promptly return to the County any Municipal Funds not used;
o to participate in the Forum;
o to maintain proper and adequate records of its own expenses, including
monthly uploads to Dropbox, and supporting documentation of the
expenditures, and provide copies of, or access to such, at any t ime as
required by the County;
o to maintain proper and adequate records of the expenses of any grantees
of Municipal Funds, including monthly uploads to Dropbox, and supporting
documentation of the expenditures, and provide copies of, or access to
such, at any time as required by the County;
o to return the Statement of Compliance Certificate by February 1, 2021;
o to cooperate and coordinate with other members in the Forum concerning
a federal compliance audit; and
o to comply with Chapter 381 and Chapter 380 , if applicable.
USE OF FUNDS
Amounts paid from the Treasury’s Coronavirus Relief Fund are subject to the
restrictions outlined in the Guidance for State, Territorial, Local, and Tribal Governments
(dated April 22, 2020) and set forth in section 601(d) of the Social Security Act, as
added by section 5001 of the CARES Act, which is incorporated by reference into this
agreement.
Section 601(d) allows CRF funds/Municipal Funds to cover only those costs that:
o are necessary expenditures incurred due to the pu blic health emergency
with respect to the effects COVID -19;
o were not accounted for in the most recently approved budget [of the
Municipality], including any amendments; and
o are incurred between March 1, 2020 and December 30, 2020. See
Coronavirus Relief Fund Frequently Asked Questions (Updated as of May
4, 2020).
Page 45
“Necessary Expenditure” Condition . The use of the money is limited to “necessary
expenditures.” The Treasury intends for broad interpretation of the word “necessary,”
meaning “reasonably necessary for its intended use in the reasonable judgment of the
government officials responsible fo r spending the Fund payments.” The Treasury’s
standard, reasonable judgment, adopts a subjective, not objective standard. Examples
of eligible expenditures include, but are not limited to, payment for certain types of:
o medical expenses;
o public health expenses;
o payroll expenses;
o expenses relating to facilitating compliance;
o expenses associated with providing economic support in connection with
the COVID -19 public health emergency; and
o any other COVID -19-related expense reasonably necessary to the
fun ction of government.
Municipal Funds may not be used to fill shortfalls in governmental revenue to cover
expenditures that would not otherwise qualify under section 601(d). REVENUE
REPLACEMENT IS STRICTLY PROHIBITED AND IS NOT A PERMISSIBLE USE OF
FUNDS.
“Due To” Condition. The requirement that expenditures be incurred “due to” the public
health emergency created by COVID -19 means that expenditures must be used for
actions taken to respond to the public health emergency. These may include
expenditures incurred by the Municipality to respond directly to the emergency, as well
as expenditures incurred to respond to second-order effects of the emergency (e.g.,
economic support to those suffering from employment or business interruptions due to
COVID-19-related business closures).
The Municipality expressly agrees without qualification or exception to adhere and
comply with section 601(d) and the accompanying guidelines regarding its spending
and uses of the Municipal Funds.
Return of Unused Funds by Municipality. Any Municipal F unds not spent on eligible
expenses before December 30, 2020 must be returned to the County within 30 days
after December 30, 2020.
Page 46
CRF COMPLIANCE FORUM
Description . The Forum is a county-wide initiative between the County and all of the
Municipalities th at have requested upfront funding of the Municipal Funds. It is a single,
integrated initiative to mutually benefit all municipalities and the County.
Purpose. The Forum shall work for the mutual benefit of the County and the
Municipalities, which will promote administrative efficiency, streamline initial compliance
measures, and continuing through a potential audit, and foster collaboration between
our counti es.
Benefits. The primary goals of the Forum are to:
• provide answers to specific questions (e.g., eligible uses of funds);
• provide assistance with documentation guidelines;
• reduce noncompliance risk;
• reduce administrative burdens;
• manage and control the potential federal compliance audit; and
• collaborate and integrate grant programs.
Page 47
ELIGBLE USE RESTRICTIONS: The CRF funds/Municipal Funds may be used to cover only those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the effects COVID-19;
b. were not accounted for in the most recently approved budget [of the Municipality], including any amendments; and
c. are incurred between March 1, 2020 and December 30, 2020.
Grant Amount ("Maximium Allocation," i.e., $55 per capita amount)$484,000
Paid
Category Sub-Category Tacking Indices Description to Date Proposed Total
Category 1:
Medical
Hospitals/Clinics 1.A $0 $0 $0
Temporary Facilities 1.B 0 0 0
Testing 1.C 0 0 0
Emergency Reponse 1.D 0 0 0
Telemedicine 1.E 0 0
Sub-Total 0 0 0
Category 2:
Public Health
Communication 2.A 0 0 0
Medical, Protective Services 2.B 0 0 0
Disinfection 2.C 0 0 0
Technical Assistance 2.D 0 0 0
Public Safety Measures 2.E 0 0 0
Quarantine 2.F 0 0 0
Sub-Total 0 0 0
Category 3:
Payroll
Certain Payroll 3 435,600 0 435600
Category 4:
To Facilitate Compliance
Food Delivery 4.A 0 0 0
Social Distancing/School Closings 4.B 0 0 0
Telework 4.C 0 0 0
Sick/Medical Leave 4.D 0 0 0
Prisons/Jails 4.E 0 0 0
Homelessness Care 4.F 0 0 0
0 0 0
Category 5:
Economic Support
Business Grants 5.A 0 0 0
Government Payroll 5.B 0 0 0
Unemployment 5.C 0 0 0
0 0 0
Category 6:
Other
Other 6 0 0 0
TOTAL ELIGIBLE EXPENDITURES 435,600 0 435600
Municipality Programs: (Chapter 380)
Amount of Contributions
Business Grant Program 0 0 0
Housing or Food Program 0 0 0
Total Contribution to Municipality Programs 0 0 0
County Programs (Chapter 381)
Amount of Contributions
Business Grant Program 0 48,400 48400
Housing or Food Program 0 0 0
Total Contribution to County Programs 0 48,400 48400
TOTAL OF EXPENDITURES AND INTENDED USES $435,600 $48,400 $484,000
EXCESS CASH (OR DEFICIT)$0
Expenditures
(Budgeted Sources & Uses)
Budget of Expenditures & Description of Intended Uses
City of Sanger
Page 48
1
Coronavirus Relief Fund
Frequently Asked Questions
Updated as of July 8, 2020
The following answers to frequently asked questions supplement Treasury’s Coronavirus Relief Fund
(“Fund”) Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020,
(“Guidance”).1 Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and
set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid,
Relief, and Economic Security Act (“CARES Act”).
Eligible Expenditures
Are governments required to submit proposed expenditures to Treasury for approval?
No. Governments are responsible for making determinations as to what expenditures are necessary due to
the public health emergency with respect to COVID-19 and do not need to submit any proposed
expenditures to Treasury.
The Guidance says that funding can be used to meet payroll expenses for public safety, public health,
health care, human services, and similar employees whose services are substantially dedicated to
mitigating or responding to the COVID-19 public health emergency. How does a government
determine whether payroll expenses for a given employee satisfy the “substantially dedicated”
condition?
The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by
the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience
in light of the emergency nature of this program, a State, territorial, local, or Tribal government may
presume that payroll costs for public health and public safety employees are payments for services
substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the
chief executive (or equivalent) of the relevant government determines that specific circumstances indicate
otherwise.
The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is
for a substantially different use from any expected use of funds in such a line item, allotment, or
allocation. What would qualify as a “substantially different use” for purposes of the Fund eligibility?
Costs incurred for a “substantially different use” include, but are not necessarily limited to, costs of
personnel and services that were budgeted for in the most recently approved budget but which, due
entirely to the COVID-19 public health emergency, have been diverted to substantially different
functions. This would include, for example, the costs of redeploying corrections facility staff to enable
compliance with COVID-19 public health precautions through work such as enhanced sanitation or
enforcing social distancing measures; the costs of redeploying police to support management and
enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to
develop online learning capabilities, such as through providing information technology support that is not
part of the staff or faculty’s ordinary responsibilities.
Note that a public function does not become a “substantially different use” merely because it is provided
from a different location or through a different manner. For example, although developing online
instruction capabilities may be a substantially different use of funds, online instruction itself is not a
substantially different use of public funds than classroom instruction.
1 The Guidance is available at https://home.treasury.gov/system/files/136/Coronavirus -Relief-Fund-Guidance-for-
State-Territorial-Local-and-Tribal-Governments.pdf.
Page 49
2
May a State receiving a payment transfer funds to a local government?
Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health
emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be
subject to recoupment by the Treasury Department if they have not been used in a manner consistent with
section 601(d) of the Social Security Act.
May a unit of local government receiving a Fund payment transfer funds to another unit of
government?
Yes. For example, a county may transfer funds to a city, town, or school district within the county and a
county or city may transfer funds to its State, provided that the transfer qualifies as a necessary
expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of
the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent
city would not be permissible if the funds were intended to be used simply to fill shortfalls in government
revenue to cover expenditures that would not otherwise qualify as an eligible expenditure.
Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government
within its borders?
No. For example, a county recipient is not required to transfer funds to smaller cities within the county’s
borders.
Are recipients required to use other federal funds or seek reimbursement under other federal programs
before using Fund payments to satisfy eligible expenses?
No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social
Security Act outlined in the Guidance. Fund payments are not required to be used as the source of
funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover
expenditures for which they will receive reimbursement.
Are there prohibitions on combining a transaction supported with Fund payments with other CARES
Act funding or COVID-19 relief Federal funding?
Recipients will need to consider the applicable restrictions and limitations of such other sources of
funding. In addition, expenses that have been or will be reimbursed under any federal program, such as
the reimbursement by the federal government pursuant to the CARES Act of contributions by States to
State unemployment funds, are not eligible uses of Fund payments.
Are States permitted to use Fund payments to support state unemployment insurance funds generally?
To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the
COVID-19 public health emergency, a State may use Fund payments to make payments to its respective
state unemployment insurance fund, separate and apart from such State’s obligation to the unemployment
insurance fund as an employer. This will permit States to use Fund payments to prevent expenses related
to the public health emergency from causing their state unemployment insurance funds to become
insolvent.
Page 50
3
Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by
the recipient as an employer?
Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an
employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if
such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for
several classes of employees whose services are “substantially dedicated to mitigating or responding to
the COVID-19 public health emergency.” What are some examples of types of covered employees?
The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible
expenses under the Fund. These classes of employees include public safety, public health, health care,
human services, and similar employees whose services are substantially dedicated to mitigating or
responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public
employees who could have been furloughed or otherwise laid off but who were instead repurposed to
perform previously unbudgeted functions substantially dedicated to mitigating or responding to the
COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and
benefit costs of educational support staff or faculty responsible for developing online learning capabilities
necessary to continue educational instruction in response to COVID-19-related school closures. Please
see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget
most recently approved as of March 27, 2020.
In some cases, first responders and critical health care workers that contract COVID-19 are eligible
for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage
eligible?
Increased workers compensation cost to the government due to the COVID-19 public health emergency
incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible
expense.
If a recipient would have decommissioned equipment or not renewed a lease on particular office space
or equipment but decides to continue to use the equipment or to renew the lease in order to respond to
the public health emergency, are the costs associated with continuing to operate the equipment or the
ongoing lease payments eligible expenses?
Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section
601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible.
May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees
to improve telework capabilities) rather than require employees to incur the eligible cost and submit for
reimbursement?
Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the
public health emergency. As such, unless the government were to determine that providing assistance in
the form of a stipend is an administrative necessity, the government should provide such assistance on a
reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses.
Page 51
4
May Fund payments be used for COVID-19 public health emergency recovery planning?
Yes. Expenses associated with conducting a recovery planning project or operating a recovery
coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section
601(d) of the Social Security Act outlined in the Guidance.
Are expenses associated with contact tracing eligible?
Yes, expenses associated with contract tracing are eligible.
To what extent may a government use Fund payments to support the operations of private hospitals?
Governments may use Fund payments to support public or private hospitals to the extent that the costs are
necessary expenditures incurred due to the COVID-19 public health emergency, but the form such
assistance would take may differ. In particular, financial assistance to private hospitals could take the
form of a grant or a short-term loan.
May payments from the Fund be used to assist individuals with enrolling in a government benefit
program for those who have been laid off due to COVID-19 and thereby lost health insurance?
Yes. To the extent that the relevant government official determines that these expenses are necessary and
they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the
Guidance, these expenses are eligible.
May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to
supply chain disruptions?
Yes, to the extent these efforts are deemed necessary for public health reasons or as a form of economic
support as a result of the COVID-19 health emergency.
Would providing a consumer grant program to prevent eviction and assist in preventing homelessness
be considered an eligible expense?
Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the
COVID-19 public health emergency and the grants meet the other requirements for the use of Fund
payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter,
providing assistance to recipients to enable them to meet property tax requirements would not be an
eligible use of funds, but exceptions may be made in the case of assistance designed to prevent
foreclosures.
May recipients create a “payroll support program” for public employees?
Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to
those employees whose work duties are substantially dedicated to mitigating or responding to the
COVID-19 public health emergency.
May recipients use Fund payments to cover employment and training programs for employees that
have been furloughed due to the public health emergency?
Yes, this would be an eligible expense if the government determined that the costs of such employment
and training programs would be necessary due to the public health emergency.
Page 52
5
May recipients use Fund payments to provide emergency financial assistance to individuals and
families directly impacted by a loss of income due to the COVID-19 public health emergency?
Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could
include, for example, a program to assist individuals with payment of overdue rent or mortgage payments
to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual
needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm
of what is administratively feasible, that such assistance is necessary.
The Guidance provides that eligible expenditures may include expenditures related to the provision of
grants to small businesses to reimburse the costs of business interruption caused by required closures.
What is meant by a “small business,” and is the Guidance intended to refer only to expenditures to
cover administrative expenses of such a grant program?
Governments have discretion to determine what payments are necessary. A program that is aimed at
assisting small businesses with the costs of business interruption caused by required closures should be
tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to
reimburse the costs of business interruption caused by required closures would also be an eligible
expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance.
The Guidance provides that expenses associated with the provision of economic support in connection
with the public health emergency, such as expenditures related to the provision of grants to small
businesses to reimburse the costs of business interruption caused by required closures, would
constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence
of a stay-at-home order?
Fund payments may be used for economic support in the absence of a stay-at-home order if such
expenditures are determined by the government to be necessary. This may include, for example, a grant
program to benefit small businesses that close voluntarily to promote social distancing measures or that
are affected by decreased customer demand as a result of the COVID-19 public health emergency.
May Fund payments be used to assist impacted property owners with the payment of their property
taxes?
Fund payments may not be used for government revenue replacement, including the provision of
assistance to meet tax obligations.
May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a
direct subsidy payment to all utility account holders?
Fund payments may not be used for government revenue replacement, including the replacement of
unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the
extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to
the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social
Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a
government could provide grants to individuals facing economic hardship to allow them to pay their
utility fees and thereby continue to receive essential services.
Page 53
6
Could Fund payments be used for capital improvement projects that broadly provide potential
economic development in a community?
In general, no. If capital improvement projects are not necessary expenditures incurred due to the
COVID-19 public health emergency, then Fund payments may not be used for such projects.
However, Fund payments may be used for the expenses of, for example, establishing temporary public
medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation
measures, including related construction costs.
The Guidance includes workforce bonuses as an example of ineligible expenses but provides that
hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific
definition of “hazard pay”?
Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in
each case that is related to COVID-19.
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for
employees whose work duties are not substantially dedicated to mitigating or responding to the
COVID-19 public health emergency.” Is this intended to relate only to public employees?
Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A
recipient would not be permitted to pay for payroll or benefit expenses of private employees and any
financial assistance (such as grants or short-term loans) to private employers are not subject to the
restriction that the private employers’ employees must be substantially dedicated to mitigating or
responding to the COVID-19 public health emergency.
May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease,
such as to house staff hired in response to COVID-19?
A government should not make prepayments on contracts using payments from the Fund to the extent that
doing so would not be consistent with its ordinary course policies and procedures.
Must a stay-at-home order or other public health mandate be in effect in order for a government to
provide assistance to small businesses using payments from the Fund?
No. The Guidance provides, as an example of an eligible use of payments from the Fund, expenditures
related to the provision of grants to small businesses to reimburse the costs of business interruption
caused by required closures. Such assistance may be provided using amounts received from the Fund in
the absence of a requirement to close businesses if the relevant government determines that such
expenditures are necessary in response to the public health emergency.
Page 54
7
Should States receiving a payment transfer funds to local governments that did not receive payments
directly from Treasury?
Yes, provided that the transferred funds are used by the local government for eligible expenditures under
the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to
make direct payments to local governments with populations in excess of 500,000, in amounts equal to
45% of the local government’s per capita share of the statewide allocation. This statutory structure was
based on a recognition that it is more administratively feasible to rely on States, rather than the federal
government, to manage the transfer of funds to smaller local governments. Consistent with the needs of
all local governments for funding to address the public health emergency, States should transfer funds to
local governments with populations of 500,000 or less, using as a benchmark the per capita allocation
formula that governs payments to larger local governments. This approach will ensure equitable
treatment among local governments of all sizes.
For example, a State received the minimum $1.25 billion allocation and had one county with a population
over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion
it received, or $450 million, to local governments within the State with a population of 500,000 or less.
May a State impose restrictions on transfers of funds to local governments?
Yes, to the extent that the restrictions facilitate the State’s compliance with the requirements set forth in
section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such
as the Single Audit Act, discussed below. Other restrictions are not permissible.
If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue
shortfalls, are the expenses associated with the issuance eligible uses of Fund payments?
If a government determines that the issuance of TANs is necessary due to the COVID-19 public health
emergency, the government may expend payments from the Fund on the interest expense payable on
TANs by the borrower and unbudgeted administrative and transactional costs, such as necessary
payments to advisors and underwriters, associated with the issuance of the TANs.
May recipients use Fund payments to expand rural broadband capacity to assist with distance learning
and telework?
Such expenditures would only be permissible if they are necessary for the public health emergency. The
cost of projects that would not be expected to increase capacity to a significant extent until the need for
distance learning and telework have passed due to this public health emergency would not be necessary
due to the public health emergency and thus would not be eligible uses of Fund payments.
Are costs associated with increased solid waste capacity an eligible use of payments from the Fund?
Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to
the disposal of used personal protective equipment, would be an eligible expenditure.
May payments from the Fund be used to cover across-the-board hazard pay for employees working
during a state of emergency?
No. The Guidance says that funding may be used to meet payroll expenses for public safety, public
health, health care, human services, and similar employees whose services are substantially dedicated to
mitigating or responding to the COVID-19 public health emergency. Hazard pay is a form of payroll
expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such
individuals.
Page 55
8
May Fund payments be used for expenditures related to the administration of Fund payments by a
State, territorial, local, or Tribal government?
Yes, if the administrative expenses represent an increase over previously budgeted amounts and are
limited to what is necessary. For example, a State may expend Fund payments on necessary
administrative expenses incurred with respect to a new grant program established to disburse amounts
received from the Fund.
May recipients use Fund payments to provide loans?
Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act
as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must
be either returned to Treasury upon receipt by the unit of government providing the loan or used for
another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act.
Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury
upon receipt by the unit of government lending the funds.
May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak?
Fund payments may be used only for expenditures necessary to address the current COVID-19 public
health emergency. For example, a State may spend Fund payments to create a reserve of personal
protective equipment or develop increased intensive care unit capacity to support regions in its
jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic.
May funds be used to satisfy non-federal matching requirements under the Stafford Act?
Yes, payments from the Fund may be used to meet the non-federal matching requirements for Stafford
Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise
satisfy the Fund’s eligibility criteria and the Stafford Act. Regardless of the use of Fund payments for
such purposes, FEMA funding is still dependent on FEMA’s determination of eligibility under the
Stafford Act.
Must a State, local, or tribal government require applications to be submitted by businesses or
individuals before providing assistance using payments from the Fund?
Governments have discretion to determine how to tailor assistance programs they establish in response to
the COVID-19 public health emergency. However, such a program should be structured in such a manner
as will ensure that such assistance is determined to be necessary in response to the COVID-19 public
health emergency and otherwise satisfies the requirements of the CARES Act and other applicable law.
For example, a per capita payment to residents of a particular jurisdiction without an assessment of
individual need would not be an appropriate use of payments from the Fund.
May Fund payments be provided to non-profits for distribution to individuals in need of financial
assistance, such as rent relief?
Yes, non-profits may be used to distribute assistance. Regardless of how the assistance is structured, the
financial assistance provided would have to be related to COVID-19.
May recipients use Fund payments to remarket the recipient’s convention facilities and tourism
industry?
Yes, if the costs of such remarketing satisfy the requirements of the CARES Act. Expenses incurred to
publicize the resumption of activities and steps taken to ensure a safe experience may be needed due to
Page 56
9
the public health emergency. Expenses related to developing a long-term plan to reposition a recipient’s
convention and tourism industry and infrastructure would not be incurred due to the public health
emergency and therefore may not be covered using payments from the Fund.
May a State provide assistance to farmers and meat processors to expand capacity, such to cover
overtime for USDA meat inspectors?
If a State determines that expanding meat processing capacity, including by paying overtime to USDA
meat inspectors, is a necessary expense incurred due to the public health emergency, such as if increased
capacity is necessary to allow farmers and processors to donate meat to food banks, then such expenses
are eligible expenses, provided that the expenses satisfy the other requirements set forth in section 601(d)
of the Social Security Act outlined in the Guidance.
The guidance provides that funding may be used to meet payroll expenses for public safety, public
health, health care, human services, and similar employees whose services are substantially dedicated
to mitigating or responding to the COVID-19 public health emergency. May Fund payments be used to
cover such an employee’s entire payroll cost or just the portion of time spent on mitigating or
responding to the COVID-19 public health emergency?
As a matter of administrative convenience, the entire payroll cost of an employee whose time is
substantially dedicated to mitigating or responding to the COVID-19 public health emergency is eligible,
provided that such payroll costs are incurred by December 30, 2020. An employer may also track time
spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so
consistently within the relevant agency or department.
May Fund payments be used to cover increased administrative leave costs of public employees
who could not telework in the event of a stay at home order or a case of COVID-19 in the
workplace?
The statute requires that payments be used only to cover costs that were not accounted for in the
budget most recently approved as of March 27, 2020. As stated in the Guidance, a cost meets
this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or
allocation within that budget or (b) the cost is for a substantially different use from any expected
use of funds in such a line item, allotment, or allocation. If the cost of an employee was
allocated to administrative leave to a greater extent than was expected, the cost of such
administrative leave may be covered using payments from the Fund.
Questions Related to Administration of Fund Payments
Do governments have to return unspent funds to Treasury?
Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act,
provides for recoupment by the Department of the Treasury of amounts received from the Fund that have
not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has
not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the
statute, those funds must be returned to the Department of the Treasury.
What records must be kept by governments receiving payment?
Page 57
10
A government should keep records sufficient to demonstrate that the amount of Fund payments to the
government has been used in accordance with section 601(d) of the Social Security Act.
May recipients deposit Fund payments into interest bearing accounts?
Yes, provided that if recipients separately invest amounts received from the Fund, they must use the
interest earned or other proceeds of these investments only to cover expenditures incurred in accordance
with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government
deposits Fund payments in a government’s general account, it may use those funds to meet immediate
cash management needs provided that the full amount of the payment is used to cover necessary
expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as
amended.
May governments retain assets purchased with payments from the Fund?
Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided
by section 601(d) of the Social Security Act.
What rules apply to the proceeds of disposition or sale of assets acquired using payments from the
Fund?
If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the
restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social
Security Act.
Are Fund payments to State, territorial, local, and tribal governments considered grants?
No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not
considered to be grants but are “other financial assistance” under 2 C.F.R. § 200.40.
Are Fund payments considered federal financial assistance for purposes of the Single Audit Act?
Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31
U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding
internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and
subpart F regarding audit requirements.
Are Fund payments subject to other requirements of the Uniform Guidance?
Fund payments are subject to the following requirements in the Uniform Guidance (2 C.F.R. Part 200): 2
C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient
monitoring and management, and subpart F regarding audit requirements.
Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund?
Yes. The CFDA number assigned to the Fund is 21.019.
If a State transfers Fund payments to its political subdivisions, would the transferred funds count
toward the subrecipients’ total funding received from the federal government for purposes of the
Single Audit Act?
Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2
C.F.R. part 200, subpart F re: audit requirements. Subrecipients are subject to a single audit or program-
Page 58
11
specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal
awards during their fiscal year.
Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted
under the Single Audit Act?
Yes, such expenses would be eligible expenditures, subject to the limitations set forth in 2 C.F.R. §
200.425.
If a government has transferred funds to another entity, from which entity would the Treasury
Department seek to recoup the funds if they have not been used in a manner consistent with section
601(d) of the Social Security Act?
The Treasury Department would seek to recoup the funds from the government that received the payment
directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds
from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program
or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the
Guidance.
Page 59
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 8.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Cheryl Price, City Secretary
ITEM/CAPTION:
Ordinance 072020 Ordering and Providing Notice of General Election for Mayor and Two City Council
Members (Places 2 and 4); Authorize City Manager to Negotiate and Execute an Election Contract with
Denton County to Conduct Postponed Election.
Consider, Discuss and Possibly Act on Ordinance No. 072020 Ordering a General Election To Be Held Jointly With
Other Denton County Political Subdivisions For The Purpose of Electing A Mayor and Two (2) City Council
Members: City Council Member Place 2 and City Council Member Place 4; Designating Locations Of Polling Places;
Providing For Dates, Times, and Places for Voting and Early Voting By Personal Appearance; Providing Deadline For
Application for Ballot By Mail; Ordering Notices of Election To be Posted and Published; Providing For An Effective
Date; And, Authorizing the City Manager to Negotiate and Execute an Election Contract With Denton County For the
Purposes of Conducting the Postponed May 2, 2020 Election on November 3, 2020.
AGENDA TYPE: Regular
ACTION REQUESTED: Approval, Ordinance, Other: Authorize City Manager to Negotiate and Sign Contract.
BACKGROUND:
Approval of Ordinance No. 072020 will formally call and order the November 3, 2020 Election. The Order of
Election requires Mayor and all Council Member signatures. Denton County will be providing a Joint Election Contract
and will provide a total estimated cost obligation for the Election under the terms of the agreement within 45 days after
the last deadline for ordering the election. Section 7 of the Ordinance will authorize the City Manager to negotiate and
execute the Election Contract. By postponing the election date, the City preserved all candidate filings and ballot order
actions that have already been taken. The postponement does not have the effect of reopening candidate filings.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Ordinance No. 072020; Notice of Election; and, Order of Election have been approved by legal.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
Page 60
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: July 20, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Ordinance 072020 Ordering and Providing Notice of General Election for Mayor and Two City CouncilMembers (Places 2 and 4); Authorize City Manager to Negotiate and Execute an Election Contract withDenton County to Conduct Postponed Election.Consider, Discuss and Possibly Act on Ordinance No. 072020 Ordering a General Election To Be Held Jointly WithOther Denton County Political Subdivisions For The Purpose of Electing A Mayor and Two (2) City CouncilMembers: City Council Member Place 2 and City Council Member Place 4; Designating Locations Of Polling Places;Providing For Dates, Times, and Places for Voting and Early Voting By Personal Appearance; Providing Deadline ForApplication for Ballot By Mail; Ordering Notices of Election To be Posted and Published; Providing For An EffectiveDate; And, Authorizing the City Manager to Negotiate and Execute an Election Contract With Denton County For thePurposes of Conducting the Postponed May 2, 2020 Election on November 3, 2020. AGENDA TYPE: RegularACTION REQUESTED: Approval, Ordinance, Other: Authorize City Manager to Negotiate and Sign Contract.BACKGROUND:Approval of Ordinance No. 072020 will formally call and order the November 3, 2020 Election. The Order ofElection requires Mayor and all Council Member signatures. Denton County will be providing a Joint Election Contractand will provide a total estimated cost obligation for the Election under the terms of the agreement within 45 days afterthe last deadline for ordering the election. Section 7 of the Ordinance will authorize the City Manager to negotiate andexecute the Election Contract. By postponing the election date, the City preserved all candidate filings and ballot orderactions that have already been taken. The postponement does not have the effect of reopening candidate filings. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Ordinance No. 072020; Notice of Election; and, Order of Election have been approved by legal. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Description Upload Date Type
ORD 072020 Call and Order Nov 3 2020 Election 7/13/2020 Cover Memo
Order of Nov 3, 2020 Electioo 7/13/2020 Cover Memo
Notice Of Nov 3, 2020 General Election 7/13/2020 Cover Memo
Page 61
ORDINANCE #07-20-20
AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ORDERING A GENERAL
ELECTION TO BE HELD JOINTLY WITH OTHER DENTON COUNTY POLITICAL
SUBDIVISIONS FOR THE PURPOSE OF ELECTING A MAYOR AND TWO (2) CITY
COUNCIL MEMBERS: CITY COUNCIL MEMBER PLACE 2 AND CITY COUNCIL
MEMBER PLACE 4; DESIGNATING LOCATIONS OF POLLING PLACES;
PROVIDING FOR DATES, TIMES, AND PLACES FOR VOTING AND EARLY VOTING
BY PERSONAL APPEARANCE; PROVIDING DEADLINE FOR APPLICATIONS FOR
BALLOT BY MAIL; ORDERING NOTICES OF ELECTION TO BE POSTED AND
PUBLISHED; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS:
Section 1. A municipal election is hereby ordered to be held on November 3, 2020, such
date being a uniform election date as defined in the Texas Election Code, Section 41.001, as
amended (the “Code”), for the purpose of electing the following for a two (2) year term:
Mayor
City Council Member Place 2
City Council Member Place 4
Should a runoff election be required following the canvass of the November 3, 2020
election, the City Council hereby orders that a runoff election be held within the qualified period
required.
Section 2. The election day polling place where qualified voters shall cast ballots will be
at the following location:
City of Sanger Community Center
101 Freese
Sanger, Texas 76266
Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of election.
Section 3. Early voting by personal appearance will be located at the following location
beginning Monday, October 19, 2020 through Friday October 30, 2020:
City of Sanger Community Center
101 Freese
Sanger, Texas 76266
Denton County Elections Administrator shall select and arrange for the use of Early Voting
and Election Day voting locations. Voting locations will be, whenever possible, the usual voting
location for each election precinct. In the event a voting location is not available, or appropriate,
the Elections Administrator will arrange for use of an Alternate location. Notice will be provided
at the entrance to any previous polling places in the jurisdiction stating that the polling location has
Page 62
changed and stating the polling place names and addresses in effect for the November 3, 2020
Election.
The Early Voting hours will be:
Monday through Saturday October 19, 2020 – October 30, 2020 7:00 a.m. to 7:00 p.m.
Sunday October 18 and 25, 2020 11:00 a.m. to 4:00 p.m.
Denton County will be responsible for Early Voting by mail applications. The applications
for Early Voting shall be delivered to Frank Phillips, Election Administrator for Denton County at
701 Kimberly Drive, Suite A101, Denton, Texas 76208.
Section 4. Candidate filings for the postponed Municipal Election for May 2, 2020, will
not be re-opened for the election to be held on November 3, 2020.
Section 5. That all annual applications ballot by mail (ABBMs) for voters that are voting
by mail due to being over the age of 65 or due to disability will still be valid for the November 3,
2020, election; and the ABBMs for voters who submitted ABBMs based on expected absence from
the county shall not be valid for the postponed November 3, 3030 election.
Section 6. That the voter registration deadline for the November 3, 2020 election is October
5, 2020; the deadline to submit an ABBM is October 23, 2020; the dates for early voting are October
19, 2020 through October 30, 2020.
Section 7. That the City Manager is authorized to negotiate and execute an election contract
with Denton County for the purposes of conducting the postponed election on November 3, 2020.
Section 8. An electronic voting system, the Hart InterCivic Verity Voting System shall be
used in this election for early voting by personal appearance and election day voting.
Section 9. The election precinct and voting places of said election shall be determined by
the Denton County Elections Administrator.
Section 10. Should any part, section, subsection, paragraph, sentence, clause or phrase
contained in this ordinance be adjudged or held to be unconstitutional, illegal or in valid, the same
shall not affect the validity of this ordinance as a whole or any part or provision thereof other than
the part thereof decided to be unconstitutional, illegal or invalid all respects said remaining portion
shall be and remain in full force and effect.
Section 11. The City Secretary is hereby authorized and directed to publish and/or post, in
the time and manner prescribed by law, all notices required to be published and/or posted in
connection with the conduct of this election. The Denton County Election contract shall designate
the election judges for the election. The election, including providing notice of the election shall
be conducted in accordance with the Texas Election Code and other applicable law, and all residents
qualified and registered voters of the City shall be eligible to vote at the election.
Section 12. The Mayor and City Secretary are hereby authorized and directed to take any
and all actions necessary to comply with the provisions of the Texas Election Code and any other
state or federal law in carrying out and conducting the election, whether or not expressly authorized
herein.
Page 63
Section 13. This ordinance will take effect immediately from and after its passage, and
the publication of the caption, as the law and Charter in such case provide.
IT IS ACCORDINGLY SO ORDAINED.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS ON THIS THE 20th DAY OF JULY 2020.
APPROVED:
__________________________
Thomas E. Muir, Mayor
ATTEST:
_________________________
Cheryl Price, City Secretary
Page 64
Page 65
Page 66
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 9.a.
AGENDA MEETING DATE: July 20, 2020
TO: Alina Ciocan, City Manager
FROM: Sara Sexton, Animal Control Officer
ITEM/CAPTION:
All American Dogs Report
All American Dogs Report June 2020.
AGENDA TYPE: Regular
ACTION REQUESTED: Other: Informational
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
All American Dog Report June 2020 7/8/2020 Cover Memo
Page 67
ALL AMERICAN DOGS
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
ROLLING OVER: LAST MONTH rolling over= total at the end of
the month beforeINCOMING
IMPOUNDED: DOGS 6 6 4 3 7 7 4 total before disposition= all
incoming animals
IMPOUNDED: CATS 8 4 12 8 15 11 3
EMERGENCY CALL OUT: DOG
1
total at end of month= rolling
over + total before disposition +
surrendered animals - total
outgoing
EMERGENCY CALL OUT: CAT
TNR-TRAP RELEASE: CAT
YTD total= 260 - total incoming
(1st month) continue
subtracting total incoming
TOTAL BEFORE DISPOSITION 14 10 16 12 22 18 0 0 7 0 0 0
**************************
SURRENDER: DOG 1 2 1 2
SURRENDER: CAT 1
SURRENDER TOTAL FOR MONTH 0 1 2 1 0 0 0 0 3 0 0 0
**************************
OUTGOING
ADOPTION: DOG 2 1 1
ADOPTION :CAT 2 1 2
RESCUE PICK UP: DOG
RESCUE PICK UP: CAT
OWNER PICK UP: DOG 3 2 4 3 2
OWNER PICK UP: CAT
RELEASE TO BARN: CAT 4 4 2 2
DIED: DOG
DIED: CAT
EUTHANIZED: DOG
EUTHANIZED: CAT 1 2 3 5 3
TOTAL OUTGOING 0 8 6 6 15 9 3 0 5 0 0 0
**************************
TOTAL FOR THE MONTH 14 3 12 7 7 9 -3 0 5 0 0 0
**************************
YTD TOTAL (260)246 236 220 208 186 168 168 168 161 161 161 161
Page 68