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09/08/2020-CC-Agenda Packet-RegularAGENDA CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 8, 2020 7:00 PM HISTORIC CHURCH BUILDING ­ 403 N 7TH STREET, SANGER, TEXAS SANGER, TEXAS 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. 2.CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues brought up during this section.) 3.PROCLAMATION: a.Proclamation No. 09­01­20 ­ United Way ­ LIVE UNITED Month Proclamation No. 09­01­20 For United Way of Denton County, Proclaiming September 2020 LIVE UNITED Month. 4.CONSENT AGENDA: a.Approval of Minutes 1.City Council Work Session Minutes 08­17­20 Approve Minutes for the August 17, 2020 City Council Work Session. 2.City Council Regular Meeting Minutes 08­17­20 Approve Minutes for the August 17, 2020 Regular City Council Meeting. 3.City Council Special Meeting Minutes 08­31­2020 Approve Minutes for the August 31, 2020 Special City Council Meeting. b.Interlocal Cooperation Agreement ­ Denton County Approve Interlocal Cooperation Agreement With Denton County For Governmance Communications And Dispatch Services System For The City of Sanger Fire and Police Departments A nd Authorize The Fire Chief and Police Chief to Execute Agreement.    5.Consider Any Items Removed from Consent Agenda. 6.EXECUTIVE SESSION: Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: a.Texas Government Code Section 551.071 Consultation with Attorneys. 7.RECONVENE: OPEN MEETING: Page 1 AGENDACITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING ­ 403 N 7TH STREET, SANGER, TEXASSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.PROCLAMATION:a.Proclamation No. 09­01­20 ­ United Way ­ LIVE UNITED MonthProclamation No. 09­01­20 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 08­17­20Approve Minutes for the August 17, 2020 City Council Work Session.2.City Council Regular Meeting Minutes 08­17­20Approve Minutes for the August 17, 2020 Regular City Council Meeting.3.City Council Special Meeting Minutes 08­31­2020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement ­ Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement.   5.Consider Any Items Removed from Consent Agenda.6.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:a.Texas Government Code Section 551.071 Consultation with Attorneys. 7.RECONVENE: OPEN MEETING: Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result Of The Executive Closed Session. REGULAR AGENDA 8.Easement Acquisition ­ Wastewater Infrastructure Consider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure. 9.Country Road Estates Addition ­ Final Plat Consider, Discuss and Act on the Final Plat of Lots 15­49 Block A, and Lots 3­24 Block B, of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road 200 and Approximately 4950 Feet West of I­35. 10.Green Meadow Farms Estates Addition ­ Final Plat Consider, Discuss and Act on the Final Plat of Lot 1­6 Block A, of Meadow Green Farm Estates Addition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. 11.1404 Stemmons Frwy ­ SUP Conduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for an Outside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B­2), and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of the Intersection of North 5th Street and I­35 Frontage Rd. 12.WWTP Change Order #9 ­ Felix Construction Co. Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order.  13.PSA KSA ­ Water and Wastewater Master Plan Update Consider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSA Engineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00, And Authorize Mayor To Execute Agreement. 14.Public Hearing for Fiscal Year 2020­2021 Budget Conduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 2020­ 2021. 15.Public Hearing for Proposed Tax Rate Conduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on the Tax Roll in the Preceding Year by 9%  with the Proposed Tax Rate $0.6791 per $100 of Assessed Valuation.  (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of $0.6791 per $100 of Assessed Valuation). 16.Resolution #09­12­20 Changing Bank Signatories Approval of  Resolution #09­12­20 Authorizing a Change of Authorized Bank Signatories 17.City Manager Position Consider, Discuss and Act on The Recruitment Process And Collateral Materials  For The City Manager Position. Page 2 AGENDACITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING ­ 403 N 7TH STREET, SANGER, TEXASSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.PROCLAMATION:a.Proclamation No. 09­01­20 ­ United Way ­ LIVE UNITED MonthProclamation No. 09­01­20 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 08­17­20Approve Minutes for the August 17, 2020 City Council Work Session.2.City Council Regular Meeting Minutes 08­17­20Approve Minutes for the August 17, 2020 Regular City Council Meeting.3.City Council Special Meeting Minutes 08­31­2020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement ­ Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement.   5.Consider Any Items Removed from Consent Agenda.6.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:a.Texas Government Code Section 551.071 Consultation with Attorneys.7.RECONVENE: OPEN MEETING:Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result OfThe Executive Closed Session.REGULAR AGENDA8.Easement Acquisition ­ Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.9.Country Road Estates Addition ­ Final PlatConsider, Discuss and Act on the Final Plat of Lots 15­49 Block A, and Lots 3­24 Block B, ofCountry Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, CookeCounty, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road200 and Approximately 4950 Feet West of I­35.10.Green Meadow Farms Estates Addition ­ Final PlatConsider, Discuss and Act on the Final Plat of Lot 1­6 Block A, of Meadow Green Farm EstatesAddition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on theWest Side of Metz Road and Approximately 2463 Feet South of Lois Rd.11.1404 Stemmons Frwy ­ SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for anOutside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B­2),and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of theIntersection of North 5th Street and I­35 Frontage Rd.12.WWTP Change Order #9 ­ Felix Construction Co.Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sangerand Felix Construction Company for Construction of the Sanger Wastewater Treatment PlantRehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order. 13.PSA KSA ­ Water and Wastewater Master Plan UpdateConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSAEngineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00,And Authorize Mayor To Execute Agreement.14.Public Hearing for Fiscal Year 2020­2021 BudgetConduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 2020­2021.15.Public Hearing for Proposed Tax RateConduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on theTax Roll in the Preceding Year by 9%  with the Proposed Tax Rate $0.6791 per $100 of AssessedValuation.  (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of $0.6791per $100 of Assessed Valuation).16.Resolution #09­12­20 Changing Bank SignatoriesApproval of  Resolution #09­12­20 Authorizing a Change of Authorized Bank Signatories17.City Manager PositionConsider, Discuss and Act on The Recruitment Process And Collateral Materials  For The City Manager Position. 18.INFORMATION ITEMS: a.Capital Projects Recap ­ September 2, 2020 b.Disbursements Disbursements for August 2020 c.Atmos Energy Rate Tariffs Update on Atmos Energy Corporation's Rate Tariffs. d.Atmos Rider GCR Atmos Rider GCR ­ Rate Filing Under Docket No. 10170 e.Monthly Financial Reports ­ June & July 2020 Attached are financial reports for both June and July 2020.  The format has changed slightly from previous reports.  Since the Internal Service Fund was established years ago, that fund's expenditures have been presented on the report as "Administration" in the General and Enterprise Fund.   The revised format now includes the Internal Service Fund reported separately, so detail for those departments (Administration, Engineering, Finance, etc) are seen in detail.   19.FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). 20.ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. September 3, 2020 at 4:00 p.m. Jeriana Staton, Deputy City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458­7930 for further information. Page 3 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 3.a. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Proclamation No. 09­01­20 ­ United Way ­ LIVE UNITED Month Proclamation No. 09­01­20 For United Way of Denton County, Proclaiming September 2020 LIVE UNITED Month. AGENDA TYPE: Regular ACTION REQUESTED:  Proclamation  BACKGROUND: A request was received from Carroll Ann Simmons, a United Way Board Member requesting to have a Proclamation for United Way of Denton County be placed on the agenda Proclaiming September as LIVE United Month in Sanger Texas.  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Proclamation 09­01­20 9/3/2020 Cover Memo Page 4 Page 5 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.1. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Work Session Minutes 08­17­20 Approve Minutes for the August 17, 2020 City Council Work Session. AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached for your review and approval are the minutes for the August 17, 2020 City Council Work Session.   LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Work Session Minutes 08­17­20 9/3/2020 Cover Memo Page 6 Page 7 Page 8 Page 9 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.2. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Regular Meeting Minutes 08­17­20 Approve Minutes for the August 17, 2020 Regular City Council Meeting. AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached for your review and approval are the minutes for the August 17, 2020 Regular City Council Meeting.  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Regular Meeting Minutes 08­17­20 9/3/2020 Cover Memo Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. a.3. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Council Special Meeting Minutes 08­31­2020 Approve Minutes for the August 31, 2020 Special City Council Meeting. AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached for your review and approval are the minutes for the August 31, 2020 Special City Council Meeting.   LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type City Council Special Meeting 08­31­20 9/3/2020 Cover Memo Page 16 Page 17 Page 18 Page 19 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. b. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Interlocal Cooperation Agreement ­ Denton County Approve Interlocal Cooperation Agreement With Denton County For Governmance Communications And Dispatch Services System For The City of Sanger Fire and Police Departments A nd Authorize The Fire Chief and Police Chief to Execute Agreement.    AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: Attached for City Council approval is the annual Interlocal Cooperation Agreement for Communication Services for the City of Sanger Fire and Police departments.   The City Attorney has signed and approved the agreement as o form.  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: 2020­2021 Budget $16,893.00 Fire $37,946.00 Police $54,839.00 Total  FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Page 20 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. b.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Interlocal Cooperation Agreement ­ Denton CountyApprove Interlocal Cooperation Agreement With Denton County For Governmance Communications And DispatchServices System For The City of Sanger Fire and Police Departments A nd Authorize The Fire Chief and Police Chief toExecute Agreement.   AGENDA TYPE: Consent AgendaACTION REQUESTED:  Approval BACKGROUND:Attached for City Council approval is the annual Interlocal Cooperation Agreement for Communication Services for theCity of Sanger Fire and Police departments.   The City Attorney has signed and approved the agreement as o form. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:2020­2021 Budget$16,893.00 Fire$37,946.00 Police$54,839.00 Total FUNDS:N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends approval.   ATTACHMENTS: Description Upload Date Type 2020 PD AND FIRE Communications­Interlocal Agreement 8/24/2020 Cover Memo Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 8. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Easement Acquisition ­ Wastewater Infrastructure Consider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure. AGENDA TYPE: Regular ACTION REQUESTED:  Other:  BACKGROUND: N/A LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A Page 30 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 9. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Country Road Estates Addition ­ Final Plat Consider, Discuss and Act on the Final Plat of Lots 15­49 Block A, and Lots 3­24 Block B, of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road 200 and Approximately 4950 Feet West of I­35. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The applicant is proposing to create 56 residential lots of a minimum 1 acre each and 1 commercial lot from 1 unplatted tract. The property is located in the ETJ of the City of Sanger. The property will be served by Private Water Wells, Bolivar Water, Coserv Electric, and will have on­site septic for sanitary sewer. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The following variances were approved with the Preliminary Plat: 1.      City of Sanger Code of Ordinance Section 10.105.1.L – Cul­de­sacs in residential additions shall not be longer than six hundred feet (600’) from the nearest intersection, except under unusual conditions with the approval of the City Council. 2.      Denton County Subdivision Rules and Regulations Section VIII.,III,C.,17 – A cul­de­sac shall be constructed every 1000 feet along dead­end streets. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Planning & Zoning recommended APPROVALwith the condition that all City of Sanger Comments were satisified FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: Page 31 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Country Road Estates Addition ­ Final PlatConsider, Discuss and Act on the Final Plat of Lots 15­49 Block A, and Lots 3­24 Block B, of Country Road Estates,Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey,Abstract Number 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ, andGenerally Located South of County Road 200 and Approximately 4950 Feet West of I­35.AGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The applicant is proposing to create 56 residential lots of a minimum 1 acre each and 1 commercial lot from 1 unplattedtract. The property is located in the ETJ of the City of Sanger. The property will be served by Private Water Wells,Bolivar Water, Coserv Electric, and will have on­site septic for sanitary sewer. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The following variances were approved with the Preliminary Plat:1.      City of Sanger Code of Ordinance Section 10.105.1.L – Cul­de­sacs in residential additions shall not belonger than six hundred feet (600’) from the nearest intersection, except under unusual conditions with theapproval of the City Council.2.      Denton County Subdivision Rules and Regulations Section VIII.,III,C.,17 – A cul­de­sac shall beconstructed every 1000 feet along dead­end streets.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Planning & Zoning recommended APPROVALwith the condition that all City of Sanger Comments were satisifiedFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL ATTACHMENTS: Description Upload Date Type Staff Report 8/31/2020 Cover Memo Location Map 8/31/2020 Cover Memo Application 8/31/2020 Cover Memo Letter of Intent 9/1/2020 Cover Memo Final Plat 9/1/2020 Cover Memo Planning Comments 9/1/2020 Cover Memo Engineering Comments 9/1/2020 Cover Memo Page 32 CITY COUNCIL STAFF REPORT Meeting Date: August 3, 2020 Case #: 20SANZON-0021 Case Coordinator: Ramie Hammonds, Development Service Director Request: Conduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 5 and 6 of the Indian Springs Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres, and Generally Located North of Duck Creek Rd and Approximately 740 West of the Intersection of Tejas Dr and Caddo Tr. Applicant: Jerald Yensen, Landmark Surveyors ______________________________________________________________________________ Case Overview The applicant is proposing to replat Lot 5 and 6 of the Indian Springs Estates Addition Phase Two, being 1.746 acres into one lot for residential use. The subject properties were originally platted as individual residential lots. The applicant has indicated their intent is to combine the lots into one residential lot in order to build a shop. Staff Recommendation Staff recommends APPROVAL. Notification Response Form Staff mailed fifteen (15) public hearing notices to the owners of properties within 200 feet of the subject property. One response in favor was received. Planning & Zoning Commission Recommendation The Planning & Zoning Commission APPROVED (5-0) the replat with the condition that all staff comments were satisfied. Attachments • Location Map • Application • Letter of Intent • Replat • Planning Comments • Engineering Comments • Response Form Page 33 DENTON COUNTY COUN TRYROADSCT METZRD COU NTRY ROADS D R HOEHN RD Countr yRoadEstates /Loc at ion Exhibit: Coun t ry R oadEstatesProject: 20SA NZ ON -0026 0 500 1,000250 Feet DIS C LAIM ER:This map was g enerated by G IS d at a providedby t he Sanger GI S D epartment. The City of Sanger doe s no t guarantee the co rrec tness oraccuracy of any f eatures on this map. Thes e m a pproducts are for illus trat ion purposes only andare not suit ab le fo r sit e-sp ecif ic decis ion mak ing.GIS d at a is s ubjec t to cons tan t chan ges , andmay not be c om plete, ac curate or c urrent.Date: 7/19/2020 3 :2 3:03 PMDoc Nam e: Loc ationE x hibit_CountryR oadEsta te sExhibitsCityLimitsCounty Lin e Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 DEVELOPMENT SERVICES 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger DATE: 08/04/2020 1st REVIEW COMMENTS – Final Plat (Country Road Estates Addition) Request is for a Final Plat of Country Road Estates Addition creating 56 residential 1+ acre lots and 1 commercial lot, being approximately 81.45 acres, prepared by KAZ Surveying, submitted on 07/15/2020. Below are the comments that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter addressing all comments. Planning 1. Provide a signed and notarized copy of private restriction (if any), that are filed for record in the office of the County Clerk. 2. Provide accurate location of the subdivision in reference to the deed records of the county which shall include the volume and page of the deed of the property to be subdivided. 3. Show Centerline of existing streets. Dimensions from centerline to edges of existing and proposed right-of-way on both sides of the centerline. 4. Add City of Sanger standard notes (see checklist). Informational Comments 5. The property is in the Extraterritorial Jurisdiction of the City of Sanger. 6. The Final Plat will be scheduled for Planning and Zoning (P&Z) Commission meeting on Monday, August 10, 2020, and for City Council meeting on Tuesday September 8, 2020. Page 43 ENGINEERING 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger Memorandum To: Greg Edwards, P.E., Greg Edwards Engineering Services, Inc. From: Tracy A. LaPiene, P.E., CFM, City Engineer Date: 08/10/2020 Re: Country Road Estates Addition 20SANZON-0026 Final Plat 1st Submittal Engineering Review An application for a Final Plat of Country Road Estates Addition, submitted on 07/15/2020 has been received. The Engineering Department has the following comments on the Final Plat that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter addressing all comments. This plat is in the City of Sanger ETJ. The City of Sanger has an interlocal agreement with Denton County regarding platting, review of construction plans and construction inspection. All City of Sanger as well as Denton County standards, codes, and requirements shall apply with the more restrictive standard governing. Per DCSRR Sect. IV 11. 1. Please revise Title Block description Total Lots … to reflect revised lot numbers and blocks 2. On sheet 2 please add Block Letters A & B. 3. Review of Civil Construction plans and associated comments shall be provided under separate cover. The comments provided are not exhaustive. Additional comments may be provided based on submittal of information lacking from initial submittal, resubmittal of incomplete or revised plans, documents, reports or exhibits, etc., a review of new information provided and revised plans, and review of civil construction plans. The proposed plans must meet all Denton County and City of Sanger regulations irrespective of the review comments provided. Page 44 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 10. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: Green Meadow Farms Estates Addition ­ Final Plat Consider, Discuss and Act on the Final Plat of Lot 1­6 Block A, of Meadow Green Farm Estates Addition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The applicant is proposing to create 6 residential lots of a minimum 1 acre each in Phase 1 of Green Meadow Farm Estates Addition. The property is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, and will have on­site septic for sanitary sewer. Future Phases will come with a final plat at a later date. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations. The Preliminary Plat granted a variance to: 1.      Section 10.105.4.D – Residential lots shall front on residential class streets LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Page 45 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 10.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:Green Meadow Farms Estates Addition ­ Final PlatConsider, Discuss and Act on the Final Plat of Lot 1­6 Block A, of Meadow Green Farm Estates Addition Phase1,Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road andApproximately 2463 Feet South of Lois Rd.AGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The applicant is proposing to create 6 residential lots of a minimum 1 acre each in Phase 1 of Green Meadow FarmEstates Addition. The property is located in the ETJ of the City of Sanger. The property will be served by BolivarWater, Coserv Electric, and will have on­site septic for sanitary sewer. Future Phases will come with a final plat at alater date. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The propertydoes not meet City of Sanger Subdivision Regulations. The Preliminary Plat granted a variance to:1.      Section 10.105.4.D – Residential lots shall front on residential class streetsLEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL  ATTACHMENTS: Description Upload Date Type Staff Report 9/1/2020 Cover Memo Location Map 9/1/2020 Cover Memo Application 9/1/2020 Cover Memo Letter of Intent 9/1/2020 Cover Memo Final Plat 9/1/2020 Cover Memo Planning Comments 9/1/2020 Cover Memo Engineering Comments 9/1/2020 Cover Memo Page 46 CITY COUNCIL STAFF REPORT Meeting Date: September 8, 2020 Case #: 20SANZON-0027 Case Coordinator: Ramie Hammonds, Development Service Director Request: Consider, Discuss and Act on the Final Plat of Lot 1-6 Block A, of Meadow Green Farm Estates Addition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463 Feet South of Lois Rd. Applicant: Jason Faigle ______________________________________________________________________________ Case Overview The applicant is proposing to create 6 residential lots of a minimum 1 acre each in Phase 1 of Green Meadow Farm Estates Addition. The property is located in the ETJ of the City of Sanger. The property will be served by Bolivar Water, Coserv Electric, and will have on -site septic for sanitary sewer. Future Phases will come with a final plat at a later date. The property is located in the City of Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger Subdivision Regulations. The Preliminary Plat granted a variance to: 1. Section 10.105.4.D – Residential lots shall front on residential class streets Staff Recommendation Staff recommends APPROVAL. Planning & Zoning Commission Recommendations The Planning & Zoning Commission recommended APPROVAL with the condition all City of Sanger comments were satisified. Attachments • Location Map • Application • Letter of Intent • Final Plat • Planning Review Comments • Engineering Comments Page 47 Page 48 59794 56254 5632 8METZ RD Mea dowGreen FarmEstates,Phase 1 /Loc at ion Exhibit: Meadow Gree n F armEstates P hase 1Project: 20SA NZ ON -0027 0 330 660165 Feet DIS C LAIM ER:This map was g enerated by G IS d at a providedby t he Sanger GI S D epartment. The City of Sanger doe s no t guarantee the co rrec tness oraccuracy of any f eatures on this map. Thes e m a pproducts are for illus trat ion purposes only andare not suit ab le fo r sit e-sp ecif ic decis ion mak ing.GIS d at a is s ubjec t to cons tan t chan ges , andmay not be c om plete, ac curate or c urrent.Date: 7/19/2020 3 :3 0:59 PMDoc Nam e: Loc ationE x hibit_Mead ow GreenF armE s tPhase1CityLimitsExhibits Page 49 07/14/2020 Page 50 2415 N. Elm Street Denton, TX 76201 Office: 940.380.9453 Fax: 940.380.9431 www.ae-grp.com TBPE Firm #: 7898 Page 1 of 1 July 15, 2020 City of Sanger Development Services 201 Bolivar Sanger, TX 76266 Re: Letter of Intent Meadow Green Farm Estates Addition Sanger ETJ, Denton County, Texas R56279, R59807, R59826, R56293, R59828, R56287, R59818, R56300 On behalf of the property owner and Willow Tree Real Estate, of the above referenced tracts, AEG is submitting a Final Plat application for a new subdivision, Meadow Green Farm Estates. This proposed single family estate-style subdivision is located in the extraterritorial jurisdiction of Sanger, on the west side of Metz Road, approximately 1,650 feet south of Lois Road. The overall property is approximately 97.9 Acres and will be developed in multiple phases. Phase 1 proposes six (6) lots, each approximately one (1) acre in size that each front Metz Road. A variance request to allow for driveways fronting on Metz was accepted with the Preliminary Plat along with a contingency that requires three (3) shared drives to be accessed by two lots each. It is unknown at this time how the approximately 92 acres remaining will be subdivided in the future. No infrastructure is proposed as part of Phase 1. Individual water services will tap the existing Bolivar Water line along Metz. Sanitary Sewer service will be provided with individual Onsite Treatment Systems (septic). A Drainage Area Map has been provided to show that runoff from four lots (Lots 1-4, Block A) is directed west and two lots (Lots 5- 6, Block A) will flow into the existing Metz Road ditch. No proposed drainage improvements (other than three driveway culverts to be permitted through Denton County and installed by the Home Builder) are proposed as part of Phase 1. We look forward to working together to successfully develop this property for the owners. Respectfully Submitted, Allison Engineering Group Jason P. Faigle, P.E. Page 51 A.P.O . CALLE D 5 2 . 2 4 7 A C R E S WILLO W T R E E R E A L E S T A T E , L L C DOCUM E N T N O . 2 0 1 8 - 1 1 7 1 7 3 R.P.R . D . C . T . A.P.O . CALLE D 3 3 . 3 1 9 A C R E S CHAD C O R B I N A N D R A C H E L C O R B I N ( 5 0 % I N T E R E S T ) NIBRO C I N V E S T M E N T S , L L C ( 2 5 % I N T E R E S T ) SLOAN M I T C H E L L P R O P E R T I E S , L L C ( 2 5 % I N T E R E S T ) DOCUM E N T N O . 2 0 1 9 - 2 9 2 9 9 R.P.R . D . C . T . W . M A S O N S U R V E Y A B S T R A C T N O . 8 0 1 D E N T O N C O U N T Y , T E X A S H . T I E R W E S T E R S U R V E Y A B S T R A C T N O . 1 2 4 1 D E N T O N C O U N T Y , T E X A S M E T Z R O A D CIRS PKS CIRS CIRS CIRS CIRS PKS LOT 1 1.00 ACRE LOT 2 BLOCK A 1.00 ACRE LOT 3 BLOCK A 1.00 ACRE LOT 4 BLOCK A 1.00 ACRE LOT 5 BLOCK A 1.00 ACRE LOT 6 BLOCK A 1.00 ACRE S 89°29'11" E 342.47' S 0 0 ° 4 8 ' 2 1 " W 4 6 8 . 7 3 ' S 0 0 ° 3 1 ' 5 3 " W 4 9 3 . 5 4 ' N 89°29'11" W 269.95' N 0 0 ° 3 0 ' 4 9 " E 8 7 2 . 2 5 ' PKF 6ƒ ( 6ƒ ( 6ƒ ( 6ƒ ( 6ƒ ( 0. 8 7 4 O F A N A A C R E RI G H T - O F - W A Y DE D I C A T I O N 3/8"IRF 6.874 ACRES 6   ƒ       :            6   ƒ       :             L1L 2 L3 L4 SL SL SL SL SL SL LOT 1 , B L O C K A CALLE D 4 . 0 1 5 A C R E S WILLO W T R E E R E A L E S T A T E , L L C MEADO W G R E E N F A R M A D D I T I O N DOC. N O . 2 0 1 9 - 2 8 8 P.R.D . C . T . P.O.B. N 0'50'100' JOB NO. 20194 DATE: 07/14/2020 DRAWN BY: R.S.C. SCALE: 1" =50' PAGE: 1 OF 1 FINAL PLAT MEADOW GREEN FARM ESTATES ADDITION 6.874 ACRES LOT 1-6, BLOCK A SITUATED IN THE W. MASON SURVEY, ABSTRACT NO. 801 & IN THE H. TIERWESTER SURVEY, ABSTRACT NO. 1241 CITY OF SANGER ETJ, DENTON COUNTY, TEXAS PHASE I - 6 RESIDENTIAL LOTS LOT 1 - 6: 1.00 ACRE RIGHT OF WAY DEDICATION: 0.874 OF AN ACRE 111 N. DIXON ST. GAINESVILLE, TX 76240 PH. 940-665-9105 TBPLS FIRM NO. 10048000 LEGEND = PROPERTY CORNER = BENCHMARK = TELEPHONE/UTILITY RISER = BURIED CABLE MARKER = TELEPHONE MANHOLE = POWER/UTILITY POLE (TR/UR) (BCM) (TMH) (PP/UP) CM * FF MFCP WFCP ( ) = CONTROL MONUMENT = FINISHED FLOOR = METAL FENCE CORNER POST = WOOD FENCE CORNER POST = PLAT/DEED CALLS = BEARING BASIS = ASPHALT SURFACE = LIGHT POLE = GUY WIRE = ELECTRIC VAULT = ELECTRIC TRANSFORMER = WATER METER = WATER VALVE = FIRE HYDRANT = WATER MANHOLE = BURIED PIPELINE MARKER = GAS METER = GAS VALVE/TEST STATION = GAS WELL HEAD = PROPANE TANK = SEPTIC CLEANOUT = SEPTIC LID = SANITARY SEWER MANHOLE = STORM DRAIN MANHOLE = SIGN = FLAGPOLE = MAILBOX = ABSTRACT CORNER (LP) (GUY) (VLT) (TRAN) (WM) (WV) (FH) (WMH) (BPM) (GM) (GV/TS) (WH) (PT) (C/O) (SEPT) (SSMH) (SDMH) (SIGN) (FP) (MB) POB R.O.W. D.E. E.E. U.E. W.E. P.U.E. B.L. A.E. F.L.E. S.W.E. IRF CIRF CIRS PKF PKS S.S.E. = POINT OF BEGINNING = RIGHT-OF-WAY = DRAINAGE EASEMENT = ELECTRIC EASEMENT = UTILITY EASEMENT = WATER EASEMENT = PUBLIC UTILITY EASEMENT = BUILDING/SETBACK LINE = ACCESS EASEMENT = FIRELANE EASEMENT = SIDEWALK EASEMENT = IRON ROD FOUND = CAPPED IRON ROD FOUND = CAPPED IRON ROD SET = PK NAIL FOUND = PK NAIL SET = SANITARY SEWER EASEMENT = CONCRETE SURFACE = GRAVEL SURFACE EASEMENT LINES = DEED/LOT LINES = FENCE LINES = ADJOINER LINES = OVERHEAD UTILITY = ASPHALT ROAD = LINETYPE LEGEND PROPERTY LINE = GRAVEL ROAD = SURVEY LINES = SL DENTON COUNTY NOTES 1.) FLOOD STATEMENT: I HAVE EXAMINED THE F.E.M.A. FLOOD INSURANCE RATE MAP FOR DENTON COUNTY, TEXAS, COMMUNITY NUMBER 480774, EFFECTIVE DATE 4-18-11 AND THAT MAP INDICATES THAT THIS PROPERTY IS WITHIN "NON-SHADED ZONE X" DEFINED AS "AREAS DETERMINED TO BE OUTSIDE 0.2% ANNUAL CHANCE FLOODPLAIN" AS SHOWN IN PANEL 0065 G OF SAID MAP. THIS FLOOD STATEMENT DOES NOT IMPLY THAT THE PROPERTY AND/OR STRUCTURES THEREON WILL BE FREE FROM FLOODING OR FLOOD DAMAGE, ON RARE OCCASIONS, GREATER FLOODS CAN AND WILL OCCUR AND FLOOD HEIGHTS MAY BE INCREASED BY MAN-MADE OR NATURAL CAUSES. THIS FLOOD STATEMENT SHALL NOT CREATE LIABILITY ON THE PART OF THE SURVEYOR. 2.) THIS PROPERTY IS WITHIN THE ETJ OF THE CITY OF SANGER. 3.) WATER SERVICE TO BE SUPPLIED BY BOLIVAR WATER SUPPLY CORPORATION. 4.) SANITARY SEWER TO BE PROVIDED BY PRIVATE FACILITIES AS APPROVED BY THE DENTON COUNTY HEALTH DEPARTMENT. 5.) ELECTRIC SERVICE TO BE PROVIDED BY "COSERV ELECTRIC" CONTACT: DEWEY BARNWALL 7701 SOUTH STEMMONS, CORINTH, TX. 76210 (940) 321-7800 X77549 FAX (940) 270-7790 6.) BEARINGS BASED ON THE TEXAS STATE PLANE COORDINATE SYSTEM NAD 83 NORTH CENTRAL TEXAS ZONE AND G.P.S. OBSERVATIONS. 7.) THE MAINTENANCE OF PAVING, GRADING AND DRAINAGE IMPROVEMENTS AND/OR EASEMENTS SHOWN ON THIS PLAT ARE THE RESPONSIBILITY OF THE INDIVIDUAL PROPERTY OWNERS AND DO NOT CONSTITUTE ACCEPTANCE OF SAME FOR MAINTENANCE PURPOSES BY DENTON COUNTY. 8.) THIS PROPERTY IS NOT LOCATED IN THE LAKE RAY ROBERTS PLANNING AND ZONING JURISDICTION. 9.) ALL SURFACE DRAINAGE EASEMENTS SHALL BE KEPT FREE OF FENCES, BUILDINGS, FOUNDATION, PLANTINGS AND OTHER OBSTRUCTIONS TO THE OPERATIONS AND MAINTENANCE OF THE DRAINAGE FACILITY. 10.) BLOCKING THE FLOW OF WATER OR CONSTRUCTING IMPROVEMENTS IN SURFACE DRAINAGE EASEMENTS, AND FILLING OR OBSTRUCTING THE FLOODWAY IS PROHIBITED. 11.) DENTON COUNTY WILL NOT BE RESPONSIBLE FOR ANY DAMAGE, PERSONAL INJURY OR LOSS OF LIFE OR PROPERTY OCCASIONED BY FLOODING OR FLOODING CONDITIONS. 12.) THE EXISTING CREEKS OR DRAINAGE CHANNELS TRAVERSING ALONG OR ACROSS THE ADDITION WILL REMAIN AS OPEN CHANNELS AND WILL BE MAINTAINED BY THE INDIVIDUAL PROPERTY OWNERS OF THE LOT OR LOTS THAT ARE TRAVERSED BY OR ADJACENT TO THE DRAINAGE COURSES ALONG OR ACROSS THE LOTS. 13.) A DRIVEWAY CULVERT PERMIT MUST BE OBTAINED FROM DENTON COUNTY ROAD AND BRIDGE DEPARTMENT BY THE OWNER OF EACH LOT PRIOR TO THE CONSTRUCTION, INSTALLATION, OR PLACEMENT OF ANY DRIVEWAY ACCESS IMPROVEMENTS WITHIN THE DEDICATED RIGHT-OF-WAY. 14.) NO CONSTRUCTION, WITHOUT WRITTEN APPROVAL FROM DENTON COUNTY SHALL BE ALLOWED WITHIN AN IDENTIFIED "FIRM" FLOODPLAIN AREA, AND THEN ONLY AFTER A DETAILED FLOODPLAIN DEVELOPMENT PERMIT INCLUDING ENGINEERING PLANS AND STUDIES SHOW THAT NO RISE IN THE BASE FLOOD ELEVATION (BFE) WILL RESULT, THAT NO FLOODING WILL RESULT, THAT NO OBSTRUCTION TO THE NATURAL FLOW OF WATER WILL RESULT; AND SUBJECT TO ALL OWNERS OF THE PROPERTY AFFECTED BY SUCH CONSTRUCTION BECOMING A PARTY TO THE REQUEST. WHERE CONSTRUCTION IS PERMITTED, ALL FINISHED FLOOR ELEVATIONS SHALL BE A MINIMUM OF TWO FEET ABOVE THE 100-YEAR FLOOD ELEVATION. 15.) DENTON COUNTY SHALL NOT BE RESPONSIBLE FOR MAINTENANCE OF PRIVATE STREETS, DRIVES, EMERGENCY ACCESS EASEMENTS, RECREATION AREAS AND OPEN SPACES; AND THE OWNERS SHALL BE RESPONSIBLE FOR THE MAINTENANCE OF PRIVATE STREETS, DRIVES, EMERGENCY ACCESS EASEMENTS, RECREATION AREAS AND OPEN SPACES, AND SAID OWNERS AGREE TO INDEMNIFY AND HOLD HARMLESS DENTON COUNTY FROM ALL CLAIMS, DAMAGES, AND LOSSES ARISING OUT OF OR RESULTING FROM PERFORMANCE OF THE OBLIGATIONS OF SAID OWNERS SET FORTH IN THIS PARAGRAPH. 16.) THE PURPOSE OF THIS PLAT IS TO CREATE 6 RESIDENTIAL LOTS 6.00 ACRES. 17.) ALL LOT CORNER SET WITH 1/2 INCH REBAR WITH PLASTIC CAP LABELED RPLS #4857. 18.) CONSTRUCTION NOT COMPLETE WITHIN TWO YEARS OF THE COMMISSIONERS COURT APPROVAL SHALL BE SUBJECT TO TO CURRENT COUNTY SUBDIVISION RULES AND REGULATIONS. 19.) A DRIVEWAY CULVERT PERMIT MUST BE OBTAINED FROM THE ROAD AND BRIDGE DEPARTMENT BY THE OWNER OF EACH LOT PRIOR TO CONSTRUCTION, INSTALLATION OR REPLACEMENT OF ANY DRIVEWAY ACCESS IMPROVEMENTS WITHIN THE DEDICATED RIGHT-OF-WAY. 20.) LOTS 1/2, 3/4, AND 5/6, BLOCK A WILL HAVE SHARED ACCESS ALONG METZ ROAD. OWNERS/DEVELOPERS NIBROC SOLUTIONS CORY CORBIN PH. 940-736-5980 SLOAN MITCHELL PROPERTIES BOB CHEATHAM PH. 940-736-4051 CHAD CORBIN & RACHEL CORBIN PO BOX 501 SANGER, TX 76266 SURVEYOR J.E. THOMPSON II ALL AMERICAN SURVEYING 111 N. DIXON ST. GAINESVILLE, TX 76240 PH. 940-665-9105 SURVEYORS CERTIFICATE STATE OF TEXAS § COUNTY OF COOKE § I HEREBY CERTIFY THAT THIS PLAT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY ON THE GROUND UNDER MY SUPERVISION. _____________________________________________________ J.E.THOMPSON II R.P.L.S. TEXAS REGISTRATION NO. 4857 STATE OF TEXAS § COUNTY OF COOKE § BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY APPEARED J.E. THOMPSON II, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2020. ____________________________________ NOTARY PUBLIC IN THE STATE OF TEXAS. MY COMMISSION EXPIRES _______________________. OWNER'S DEDICATION STATE OF TEXAS § COUNTY OF DENTON § WHEREAS CHAD CORBIN, RACHEL CORBIN, NIBROC INVESTMENTS AND SLOAN MICHELLE PROPERTIES ARE THE OWNERS OF ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE W. MASON SURVEY, ABSTRACT NUMBER 801, AND THE H. TIERWESTER SURVEY, ABSTRACT NUMBER 1241, DENTON COUNTY, TEXAS, BEING A PART OF A CALLED 52.247 ACRE TRACT OF LAND DESCRIBED IN THE DEED TO WILLOW TREE REAL ESTATE, LLC, AS RECORDED IN DOCUMENT NUMBER 2018-117173 OF THE REAL PROPERTY RECORDS OF DENTON COUNTY, TEXAS, AND A PART OF A CALLED 33.319 ACRE TRACT OF LAND DESCRIBED IN THE DEED TO CHAD CORBIN AND RACHEL CORBIN, NIBROC INVESTMENTS, LLC AND SLOAN MITCHEL PROPERTIES, LLC AS RECORDED IN DOCUMENT NUMBER 2019-29299 OF REAL PROPERTYRECORDS OF DENTON COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A PK NAIL SET FOR CORNER THE NORTHEAST CORNER OF HEREIN DESCRIBED TRACT IN OR NEAR A CENTER OF AN ASPHALT SURFACE ROADWAY ANDER APPARENT PUBLIC USE POSTED AS METZ ROAD IN THE EAST LINE OF SAID 33.319 ACRE TRACT; THENCE SOUTH 00 DEGREES 48 MINUTES 21 SECONDS WEST ALONG THE CENTERLINE OF SAID METZ ROAD WITH THE EAST LINE OF SAID 33.319 ACRE TRACT A DISTANCE OF 468.73 FEET TO A PK NAIL FOUND FOR CORNER THE SOUTHEAST CORNER OF SAID 33.319 ACRE TRACT AND THE NORTHEAST CORNER OF SAID 52.247 ACRE TRACT; THENCE SOUTH 00 DEGREES 31 MINUTES 53 SECONDS WEST ALONG THE CENTERLINE OF SAID METZ ROAD WITH THE EAST LINE OF SAID 52.247 ACRE TRACT A DISTANCE OF 493.54 FEET TO A PK NAIL SET FOR CORNER THE NORTHEAST CORNER OF LOT 1, BLOCK A, OF MEADOW GREEN FARM ADDITION AS RECORDED IN DOCUMENT NUMBER 2019-288, PLAT RECORDS OF DENTON COUNTY, TEXAS; THENCE NORTH 89 DEGREES 29 MINUTES 11 SECONDS WEST WITH A NORTH LINE OF SAID OF MEADOW GREEN FARM ADDITION A DISTANCE OF 37.92 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE NORTH 45 DEGREES 11 MINUTES 33 SECONDS WEST A DISTANCE OF 2.91 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE NORTH 00 DEGREES 31 MINUTES 53 SECONDS EAST SEVERING SAID 52.247 ACRE TRACT A DISTANCE OF 117.98 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE SOUTH 45 DEGREES 31 MINUTES 21 SECONDS WEST SEVERING SAID 52.247 ACRE TRACT A DISTANCE OF 42.43 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE NORTH 89 DEGREES 29 MINUTES 11 SECONDS WEST SEVERING SAID 52.247 ACRE TRACT A DISTANCE OF 269.95 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE NORTH 00 DEGREES 30 MINUTES 49 SECONDS EAST SEVERING SAID 52.247 ACRE TRACT AND SAID 33.319 ACRE TRACT A DISTANCE OF 872.25 FEET TO A CAPPED IRON ROD SET FOR CORNER; THENCE SOUTH 89 DEGREES 29 MINUTES 11 SECONDS EAST SEVERING SAID 33.319 ACRE TRACT A DISTANCE OF 342.47 FEET TO THE POINT OF BEGINNING AND ENCLOSING 6.874 ACRES OF LAND, MORE OR LESS. KNOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS THAT CHAD CORBIN, RACHEL CORBIN, NIBROC INVESTMENTS AND SLOAN MICHELL PROPERTIES DO HERBY ADOPT THIS PLAT DESIGNATING THE HEREIN DESCRIBED PROPERTY AS MEADOW GREEN FARM ADDITION, PAHSE I IN THE ETJ OF THE CITY OF SANGER, DENTON COUNTY, TEXAS AND DO HEREBY DEDICATE TO THE PUBLIC USE FOREVER, THE STREETS RIGHTS-OF-WAY AND PUBLIC EASEMENTS SHOWN HEREON. ______________________________________________ ________________________________________________ CHAD CORBIN RACHEL CORBIN ______________________________________________ ________________________________________________ REPRESENTATIVE OF REPRESENTATIVE OF NIBROC INVESTMENTS SLOAN MICHELL PROPERTIES STATE OF TEXAS § COUNTY OF DENTON § BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY APPEARED CHAD CORBIN, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2020. ___________________________________ NOTARY PUBLIC IN THE STATE OF TEXAS. MY COMMISSION EXPIRES _______________________. STATE OF TEXAS § COUNTY OF DENTON § BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY APPEARED RACHEL CORBIN, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2020. ___________________________________ NOTARY PUBLIC IN THE STATE OF TEXAS. MY COMMISSION EXPIRES _______________________. STATE OF TEXAS § COUNTY OF DENTON § BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY APPEARED NIBROC INVESTMENTS, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2020. ___________________________________ NOTARY PUBLIC IN THE STATE OF TEXAS. MY COMMISSION EXPIRES _______________________. STATE OF TEXAS § COUNTY OF DENTON § BEFORE ME, THE UNDERSIGNED NOTARY IN AND FOR THE STATE OF TEXAS, ON THIS DAY PERSONALLY APPEARED SLOAN MICHELL INVESTMENTS, KNOWN TO ME TO BE THE PERSON, WHOSE NAME IS SUBSCRIBED TO THE FORGOING INSTRUMENT AND ACKNOWLEDGE TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. GIVEN UNDER MY HAND AND SEAL OF THE OFFICE THIS ____________ DAY OF __________________ 2020. ___________________________________ NOTARY PUBLIC IN THE STATE OF TEXAS. MY COMMISSION EXPIRES _______________________. APPROVED AND ACCEPTED ______________________________________________ MAYOR, CITY OF SANGER DATE ATTESTED BY: _______________________________________________ CITY SECRETARY, CITY OF SANGER DATE ______________________________________________ CHAIRMAN DATE PLANNING AND ZONING VICINITY MAP (NOT TO SCALE) SITE ME T Z R O A D LOIS ROAD PR I V A T E R O A D IN T E R S T A T E 3 5 CITY OF SANGER ETJ DENTON COUNTY N REVISED DATE: 07-22-20 ADDED BUILDING LINES AND UTILITY EASEMENTS. REVISED DATE: 08-27-20 CITY COMMENTS ADDRESSED. Page 52 DEVELOPMENT SERVICES 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger DATE: 07/31/2020 1st REVIEW COMMENTS – Final Plat (Meadow Green Farm Estates Addition) Request is for a Final Plat of Meadow Green Farm Estates Addition creating 6 residential 1 acre lots, being approximately 6.874 acres, prepared by All American Surveying, submitted on 07/15/2020. Below are the comments that should be addressed prior to recommendation to City Council for approval. Resubmit the revised plat along with a response letter addressing all comments. Planning 1. Provide a signed and notarized copy of private restriction (if any), that are filed for record in the office of the County Clerk. 2. Provide accurate location of the subdivision in reference to the deed records of the county which shall include the volume and page of the deed of the property to be subdivided. 3. Per DCAD a portion of the property show ownership as Willow Tree Real Estate. Provide information related to the purchase or Willow Tree Real Estate will need to be included on plat with signature line. 4. Add City of Sanger standard notes (see checklist). 5. Provide name, address, and phone number of all utilities providing service to the development and signature of each provider or a will serve letter signifying their ability to provide service to the subdivision. 6. Provide a signature box to include a signature line for the Chairman, Planning & Zoning Commission, Mayor, and City Secretary (see checklist). Informational Comments 7. The property is in the Extraterritorial Jurisdiction of the City of Sanger. 8. The Final Plat will be scheduled for Planning and Zoning (P&Z) Commission meeting on Monday, August 10, 2020, and for City Council meeting on Tuesday September 8, 2020. Page 53 ENGINEERING 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger Memorandum To: Jason Faigle, P.E., Allison Engineering Group Cc: Ramie Hammonds, Director of Development Services From: Tracy A. LaPiene, P.E., C.F.M., City Engineer Date: 08/31/2020 Re: Meadow Green Farm Estates Addition Lots 1-6 Block A Final Plat – 2nd Sub -Engineering Review The 1st submittal of Final Plat for Meadow Green Farm Estates Addition Lot 1-6, Block A, submitted 07/15/20 has been reviewed by the Engineering Department. The following are comments that need to be addressed prior to recommendation to City Council for approval of the plat. Please resubmit the revised plat along with a comment response letter reflecting how each item has been addressed. This plat is in the City of Sanger ETJ. The City of Sanger has an interlocal agreement with Denton County regarding platting, review of construction plans and construction inspection. All City of Sanger as well as Denton County standards, codes, and requirements shall apply with the more restrictive standard governing. Per DCSRR Sect. IV 11. 1. REPEAT: Add to the notes those shown as City of Sanger notes shown on preliminary plat. Page 54 Page 2 of 2 The comments provided are not exhaustive. Additional comments may be provided based on submittal of new information, submittal of information lacking from previous submittals, resubmittals of plans, studies, reports, and with subsequent Final Plat and civil construction plan submittals and reviews. All proposed construction plans must meet all City of Sanger regulations irrespective of the review comments provided. Page 55 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 11. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Ramie Hammonds, Development Service Director ITEM/CAPTION: 1404 Stemmons Frwy ­ SUP Conduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for an Outside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B­2), and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of the Intersection of North 5th Street and I­35 Frontage Rd. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The subject property is zoned as B­2 (Business District 2).  This district allows the proposed use of Outside Sales and Display only with a Specific Use Permit (SUP). The site has previously been used as a used automobile sales dealership. The applicant is requesting a SUP to be approved for new tractor and equipment sales, new utility trailer sales, and new utility task vehicle sales (UTV). They would also have used automobiles which is an allowed use in the B­2 district. The property is approximately 0.918 acres and is not platted. The property consists of an office building, storage building, and carport. The front half of the property is concrete and has two access drives. The back half of the property is grass and has utility lines running overhead. The property also has the Ranger Branch Tributary 6 stream that runs across the north side of the property outside the concreted area. The applicant operates two other locations, one in Lewisville and one in Whitesboro. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: The Planning & Zoning Commission recommended approval with the following conditions. 1. The SUP will expire 5 years from the date of approval. 2. No signage will be allowed in the front on grass. Page 56 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 11.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:1404 Stemmons Frwy ­ SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for an Outside Sales andDisplay use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B­2), and Generally LocatedApproximately 115 feet South of Sable Ave and 1585 feet North of the Intersection of North 5th Street and I­35Frontage Rd.AGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The subject property is zoned as B­2 (Business District 2).  This district allows the proposed use of Outside Sales andDisplay only with a Specific Use Permit (SUP). The site has previously been used as a used automobile salesdealership. The applicant is requesting a SUP to be approved for new tractor and equipment sales, new utility trailersales, and new utility task vehicle sales (UTV). They would also have used automobiles which is an allowed use in theB­2 district.The property is approximately 0.918 acres and is not platted. The property consists of an office building, storagebuilding, and carport. The front half of the property is concrete and has two access drives. The back half of theproperty is grass and has utility lines running overhead. The property also has the Ranger Branch Tributary 6 streamthat runs across the north side of the property outside the concreted area. The applicant operates two other locations,one in Lewisville and one in Whitesboro.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning & Zoning Commission recommended approval with the following conditions.1. The SUP will expire 5 years from the date of approval.2. No signage will be allowed in the front on grass. FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: Staff recommends APPROVAL of the proposed SUP with the following conditions.  1.The SUP will expire 3 years from the date of approval. 2.No signage will be allowed in the front on grass. 3.This SUP for Outside Storage and Display is specific to the sale of Tractors, Utility Trailers, and UTVs.  No other Outside Storage and Display will be permitted. 4.No parking or display on grass.  5.Site will be maintained in an orderly fashion at all times. 6.No storage containers or storage trailers permitted. 7.All signage shall be permitted by the City of Sanger. ATTACHMENTS: Description Upload Date Type Staff Report 9/2/2020 Cover Memo Location Map 9/2/2020 Cover Memo Application 9/2/2020 Cover Memo Letter of Intent 9/2/2020 Cover Memo Site Plan 9/2/2020 Cover Memo Ordinance # 08­22­20 9/2/2020 Cover Memo Metes and Bounds Description 9/2/2020 Cover Memo Picture of Products to be Sold 9/2/2020 Cover Memo Photo of Existing Lewisville Business 9/2/2020 Cover Memo Photo of Existing Whitesboro Business 9/2/2020 Cover Memo Response Forms 9/2/2020 Cover Memo Picture of Proposed SUP Site 8­6­20 9/2/2020 Cover Memo Picture of Proposed SUP Site 8­10­20 9/2/2020 Cover Memo Buffer Maps 9/2/2020 Cover Memo Page 57 CITY COUNCIL STAFF REPORT Meeting Date: September 8, 2020 Case #: 20SANZON-0028 Case Coordinator: Ramie Hammonds, Development Service Director Request: Conduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for an Outside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B-2), and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of the Intersection of North 5th Street and I-35 Frontage Rd. Applicant: Horatio Newman ______________________________________________________________________________ Case Overview The subject property is zoned as B-2 (Business District 2). This district allows the proposed use of Outside Sales and Display only with a Specific Use Permit (SUP). The site has previously been used as a used automobile sales dealership. The applicant is requesting a SUP to be approved for new tractor and equipment sales, new utility trailer sales, and new utility task vehicle sales (UTV). They would also have used automobiles which is an allowed use in the B-2 district. The property is approximately 0.918 acres and is not platted. The property consists of an office building, storage building, and carport. The front half of the property is concrete and has two access drives. The back half of the property is grass and has utility lines running overhead and cleanouts through property. The property also has the Ranger Branch Tributary 6 stream that runs across the north side of the property outside the concreted area. The applicant operates two other locations, one in Lewisville and one in Whitesboro. Surrounding Land Uses Direction Land Use Zoning North Vacant B-2 (Business District - 2) East Vacant B-2 (Business District - 2) South Business B-2 (Business District - 2) West Vacant B-2 (Business District - 2) Page 58 Issues for Consideration In recommending that a specific use permit for the premises under consideration be granted, the Planning and Zoning Commission shall determine that such uses are harmonious and adaptable to building structures and uses of adjacent property and other property in the vicinity of the premises under consideration, and shall make recommendations as to requirements for the paving of streets, alleys and sidewalks, means of access to public streets, provisions for drainage, adequate off-street parking, protective screening and open space, heights of structures and compatibility of buildings. Notification Response Form Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subject property. At the time of this report two (2) responses were received one favor of the proposed SUP and the other with comments. Planning & Zoning Commission Recommendation The Planning & Zoning Commission recommended approval with the following conditions. 1. The SUP will expire 5 years from the date of approval. 2. No signage will be allowed in the front on grass. Staff Recommendation Staff recommends APPROVAL of the proposed SUP with the following conditions. 1. The SUP will expire 3 years from the date of approval. 2. No signage will be allowed in the front on grass. 3. This SUP for Outside Sales and Display is specific to the sale of Tractors, Utility Trailers, and UTVs. No other Outside Sales and Display will be permitted. 4. No parking or display on grass. 5. Site will be maintained in an orderly fashion at all times. 6. No storage containers or storage trailers permitted. 7. All signage shall be permitted by the City of Sanger. Attachments • Location Map • Application • Letter of Intent • Site Plan • SUP Ordinance 8-22-20 • Metes and Bounds Description • Picture of Products to be Sold • Photo of Existing Lewisville Business Page 59 • Photo of Existing Whitesboro Business • Response Forms • Photos of Proposed SUP Site • Buffer Maps Page 60 11 3124 563636 563634 11312 5 563 634 203993 602 96 244 798 603 01 I-35 SERVICE BELZ RD I-35 SERVICE SABLE AVE I-35 I-35 140 2 NSTEMMONS FW Y 1404 NSTEMMONSFWY 1412 NSTEMMONSFWY /Loc at ion: 1404 N . St emmon s S UPProject: 20SA NZ ON -0028 0 100 20050 Feet DIS C LAIM ER:This map was g enerated by G IS d at a providedby t he Sanger GI S D epartment. The City of Sanger doe s no t guarantee the co rrec tness oraccuracy of any f eatures on this map. Thes e m a pproducts are for illus trat ion purposes only andare not suit ab le fo r sit e-sp ecif ic decis ion mak ing.GIS d at a is s ubjec t to cons tan t chan ges , andmay not be c om plete, ac curate or c urrent.Date: 7/19/2020 3 :4 4:35 PMDoc Nam e: S UP_Locat ionEx hib it_140 4St em monsExhibitsParcels Subjec tArea Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 ORDINANCE # 08-22-20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP ESTABLISHED THROUGH CHAPTER 14 “PLANNING AND ZONING” OF THE CODE OF ORDINANCES, EXHIBIT A “ZONING ORDINANCE OF THE CITY OF SANGER, TEXAS”, AND SECTION 4 “ZONING DISTRICT MAP”, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW AN OUTSIDE SALES AND DISPLAY USE LOCATED AT 1404 NORTH STEMMONS DESCRIBED AS APPROXIMATELY 0.918 ACRES OF LAND ZONED AS BUSINESS 2 DISTRICT (B-2); PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a Request for A Specific Use Permit (SUP) was duly filed with the City of Sanger, Texas, concerning the hereinafter described property; WHEREAS, due notice of hearing was made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly convened and conducted a public hearing for the purpose of assessing a request for a Specific Use Permit (SUP) on the hereinafter described property located in the City of Sanger, Texas, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION 1. That a Specific Use Permit (SUP) for an Outside Sales and Display use is hereby granted by the City Council for the property described as an approximately .918-acre site, in A0029,A R.BEEBE, TR 125, 0.918 Acres, OLD DCAD SHT 3, TR 34 and shown in Exhibit A, generally located approximately 115 feet south of Sable Ave and 1585 feet north of the intersection of North 5th Street and I-35 Frontage Rd., commonly known as 1404 North Stemmons, with the following conditions 1. The SUP will expire 3 years from date of approval 2. No signage will be allowed in the front on grass. 3. This SUP for Outside Sale and Display is specific to the sale of New Tractors and Implements, New Utility Trailers, and New Utility Task Vehicles (UTV). No other Outside Sales and Display will be permitted. 4. No parking or display on grass. 5. Site will be maintained in an orderly fashion at all times. 6. No storage containers or storage trailers permitted. 7. All signage shall be permitted by the City of Sanger. SECTION 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Page 73 SECTION 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. SECTION 4. Any person, firm or corporation who shall violate any of the provisions of this Ordinance shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in the Code of Ordinances, Section 1.109 General Penalty for Violations of Code. SECTION 5. This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 74 ORDINANCE # 03-10-20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP ESTABLISHED THROUGH CHAPTER 14 “PLANNING AND ZONING” OF THE CODE OF ORDINANCES, EXHIBIT A “ZONING ORDINANCE OF THE CITY OF SANGER, TEXAS”, AND SECTION 4 “ZONING DISTRICT MAP”, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW AN OUTSIDE SALES AND DISPLAY USE LOCATED AT 1404 NORTH STEMMONS DESCRIBED AS APPROXIMATELY 0.918 ACRES OF LAND ZONED AS BUSINESS 2 DISTRICT (B-2); PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCES FOR VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this ____________ day of ________________________, ________. APPROVED: _________________________________ Thomas E. Muir, Mayor ATTEST: ________________________________ Cheryl Price, City Secretary Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Thi s p ro du ct i s for i n fo rm a tio na l pu rp o se sand m a y n ot h a ve b e e n p re p are d for o r b esuitable fo r l eg a l, e ng in e e rin g , o r s ur ve yin gpurposes. It d o es no t re pr es en t a n o n -the -g ro u ndsurvey a nd re p re se nts o n ly th e ap p ro xi ma terelative lo ca t io n of p ro p erty bo u nd a ri es . http s://gis .d en to ncou nty.com 0 63 0 1,2 60315Fe et±De n ton C ou n ty d oe s n o t g u a ran te e th e c o rre ctn es sor a cc ur ac y o f a n y fea tu re s o n th is p ro d u ct an dassumes n o r es po n si bi li ty in co n ne cti on th er ew i th .Thi s p ro du ct m ay be re vi se d a t an y ti me w ith ou tnotification to an y u se r. © Denton C ount yLandmark GIS 1404 Stemmons 1000' Buffer Page 93 Thi s p ro du ct i s for i n fo rm a tio na l pu rp o se sand m a y n ot h a ve b e e n p re p are d for o r b esuitable fo r l eg a l, e ng in e e rin g , o r s ur ve yin gpurposes. It d o es no t re pr es en t a n o n -the -g ro u ndsurvey a nd re p re se nts o n ly th e ap p ro xi ma terelative lo ca t io n of p ro p erty bo u nd a ri es . http s://gis .d en to ncou nty.com 0 1,250 2,500625Feet±De n ton C ou n ty d oe s n o t g u a ran te e th e c o rre ctn es sor a cc ur ac y o f a n y fea tu re s o n th is p ro d u ct an dassumes n o r es po n si bi li ty in co n ne cti on th er ew i th .Thi s p ro du ct m ay be re vi se d a t an y ti me w ith ou tnotification to an y u se r. © Denton C ount yLandmark GIS 1404 Stemmons 1500' Buffer Page 94 Thi s p ro du ct i s for i n fo rm a tio na l pu rp o se sand m a y n ot h a ve b e e n p re p are d for o r b esuitable fo r l eg a l, e ng in e e rin g , o r s ur ve yin gpurposes. It d o es no t re pr es en t a n o n -the -g ro u ndsurvey a nd re p re se nts o n ly th e ap p ro xi ma terelative lo ca t io n of p ro p erty bo u nd a ri es . http s://gis .d en to ncou nty.com 0 1,250 2,500625Feet±De n ton C ou n ty d oe s n o t g u a ran te e th e c o rre ctn es sor a cc ur ac y o f a n y fea tu re s o n th is p ro d u ct an dassumes n o r es po n si bi li ty in co n ne cti on th er ew i th .Thi s p ro du ct m ay be re vi se d a t an y ti me w ith ou tnotification to an y u se r. © Denton C ount yLandmark GIS 1404 Stemmons 2000' Buffer Page 95 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 12. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Tracy LaPiene, City Engineer ITEM/CAPTION: WWTP Change Order #9 ­ Felix Construction Co. Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order.  AGENDA TYPE: Regular ACTION REQUESTED:   BACKGROUND: The Wastewater Treatment Plant Rehabilitation project is nearing completion. A number of items have come to City’s attention that are needed to complete this project or facilitate more resiliency or better operational performance.  A walkway between Plants 2 and 4 is desired to improve operational efficiency. Two options for change order #9 have been provided for City Council review. One option includes the additional walkway between Plants 2 and 4, and the other option does not. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: $18,661.98 ­ $59,470.28 FUNDS: Enterprise Capital Projects Fund STAFF RECOMMENDATION/ACTION DESIRED: Approve Change Order #9 (with Additional Walkway between Plants 2 & 4) Between the City of Sanger and Felix Page 96 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 12.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:WWTP Change Order #9 ­ Felix Construction Co.Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sanger and FelixConstruction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements;And Authorize the Mayor to Execute Said Change Order. AGENDA TYPE: RegularACTION REQUESTED:  BACKGROUND:The Wastewater Treatment Plant Rehabilitation project is nearing completion. A number of items have come to City’sattention that are needed to complete this project or facilitate more resiliency or better operational performance. A walkway between Plants 2 and 4 is desired to improve operational efficiency. Two options for change order #9 havebeen provided for City Council review. One option includes the additional walkway between Plants 2 and 4, and theother option does not.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:$18,661.98 ­ $59,470.28FUNDS:Enterprise Capital Projects Fund STAFF RECOMMENDATION/ACTION DESIRED: Approve Change Order #9 (with Additional Walkway between Plants 2 & 4) Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager to Execute Said Change Order; or Approve Change Order #9 (without Additional Walkway between Plants 2 & 4) Between the City of Sanger and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements; And Authorize the City Manager to Execute Said Change Order ATTACHMENTS: Description Upload Date Type Exh 1 ­ WWTP Felix CO9 w walkway 9/1/2020 Cover Memo Exh 2 ­ WWTP Felix CO9 9/1/2020 Cover Memo Exh 3 ­ WWTP Felix CO9 ­ Backup Info 9/1/2020 Cover Memo Page 97 Page 1 of 3 CITY OF SANGER, TEXAS SANGER WASTEWATER TREATMENT PLANT REHABILITATION AND IMPROVEMENTS CHANGE ORDER NO. 9 (with Additional Walkway between Plants 2 & 4) I. INTENT OF CHANGE Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of this Change Order is to modify the provisions of the Contract entered into by the City of Sanger, Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements. II. DESCRIPTION OF CHANGE ORDER a. Per CMR No. 36 – Peak Valve Storage Basin Return Valve Repair b. Per CMR No. 38 – Scum Tank SCADA c. Per CMR No. 39 – Turbo Blower Signals ` d. Per CMR No. 40 – Scum Tank Overflow Drain e. Per PCM No. 20 – Additional Walkway between Plants 2 & 4 f. Credit for Bid Item 10 – Allowance: Additional Primary Water Pipe and Connections (not used) g. Credit for Bid Item 13 – Allowance: Extra Flowable Fill (not used) III. EFFECT OF CHANGE Extended Additional Item Description Unit Cost Days a. CMR-36: PVSB Valve Repair Lump Sum $ 6,672.36 0 b. CMR-38: Scum Tank SCADA Lump Sum $ 8,364.27 5 c. CMR-39: Turbo Blower Signals Lump Sum $ 9,558.88 10 d. CMR-40: Scum Tank Overflow Drain Lump Sum $ 18,590.91 5 e. PCM-20: Additional Walkway T&M $ 39,283.86 133 f. BI-13: Allowance: Extra Flowable Fill Lump Sum $ (23,000.00) 0 Subtotal $ 59,470.28 153 IV. AGREEMENT This contract is modified as follows: a. Amount Original Contract $ 10,992,845.00 Previous Change Orders $ 435,407.00 This Change Order $ 59,470.28 Revised Contract Amount $ 11,487,722.28 Page 98 Page 2 of 3 b. Time Original Contract Date for Substantial Completion April 28, 2019 Previous Change Orders 162 days This Change Order 153 days Revised Contract Date for Substantial Completion March 8, 2020 Original Contract Date for Final Completion May 28, 2019 Previous Change Orders 162 days This Change Order 153 days Revised Contract Date for Final Completion April 7, 2020 Page 99 Page 3 of 3 CONTRACTOR’S OFFER FOR PROPOSED CHANGE FELIX CONSTRUCTION COMPANY By: Date: Ryan Koontz Project Manager ENGINEER’S RECOMMENDATION OF ACCEPTANCE PLUMMER ASSOCIATES, INC. By: Date: Jeffrey E. Caffey, P.E. Project Manager CONCURRENCE WITH ENGINEER’S RECOMMENDATION CITY OF SANGER By: Date: Tracy LaPiene, P.E. City Engineer APPROVAL BY OWNER CITY OF SANGER By: Date: Thomas Muir Mayor Page 100 Page 1 of 3 CITY OF SANGER, TEXAS SANGER WASTEWATER TREATMENT PLANT REHABILITATION AND IMPROVEMENTS CHANGE ORDER NO. 9 I. INTENT OF CHANGE Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of this Change Order is to modify the provisions of the Contract entered into by the City of Sanger, Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment Plant Rehabilitation and Improvements. II. DESCRIPTION OF CHANGE ORDER a. Per CMR No. 36 – Peak Valve Storage Basin Return Valve Repair b. Per CMR No. 38 – Scum Tank SCADA c. Per CMR No. 39 – Turbo Blower Signals ` d. Per CMR No. 40 – Scum Tank Overflow Drain e. Credit for Bid Item 10 – Allowance: Additional Primary Water Pipe and Connections (not used) f. Credit for Bid Item 13 – Allowance: Extra Flowable Fill (not used) g. Credit for CO8 – Additional Walkway (remainder of bid item) III. EFFECT OF CHANGE Extended Additional Item Description Unit Cost Days a. CMR-36: PVSB Valve Repair Lump Sum $ 6,672.36 0 b. CMR-38: Scum Tank SCADA Lump Sum $ 8,364.27 5 c. CMR-39: Turbo Blower Signals Lump Sum $ 9,558.88 10 d. CMR-40: Scum Tank Overflow Drain Lump Sum $ 18,590.91 5 e. BI-13: Allowance: Extra Flowable Fill Lump Sum $ (23,000.00) 0 f. CO8: Allowance: Additional Walkway T&M $ (1,524.44) 0 Subtotal $ 18,661.98 20 IV. AGREEMENT This contract is modified as follows: a. Amount Original Contract $ 10,992,845.00 Previous Change Orders $ 435,407.00 This Change Order $ 18,661.98 Revised Contract Amount $ 11,446,913.98 Page 101 Page 2 of 3 b. Time Original Contract Date for Substantial Completion April 28, 2019 Previous Change Orders 162 days This Change Order 20 days Revised Contract Date for Substantial Completion October 27, 2019 Original Contract Date for Final Completion May 28, 2019 Previous Change Orders 162 days This Change Order 20 days Revised Contract Date for Final Completion November 26, 2019 Page 102 Page 3 of 3 CONTRACTOR’S OFFER FOR PROPOSED CHANGE FELIX CONSTRUCTION COMPANY By: Date: Ryan Koontz Project Manager ENGINEER’S RECOMMENDATION OF ACCEPTANCE PLUMMER ASSOCIATES, INC. By: Date: Jeffrey E. Caffey, P.E. Project Manager CONCURRENCE WITH ENGINEER’S RECOMMENDATION CITY OF SANGER By: Date: Tracy LaPiene, P.E. City Engineer APPROVAL BY OWNER CITY OF SANGER By: Date: Thomas Muir Mayor Page 103 ENGINEERING 940.458.2059 | 201 Bolivar St. |PO Box 1729 | Sanger, TX 76226 | www.sangertexas.org facebook.com/SangerTexas @CityofSanger Memorandum To: City Council From: Tracy A. LaPiene, P.E., CFM, City Engineer Date: 09/01/2020 Re: WWTP Felix Construction – Change Order # 9 The Waste Water Treatment Plant Rehabilitation project is nearing completion. A number of items have come to City’s attention that are needed to complete this project or facilitate more resiliency or better operational performance. The following is to summarize proposed revisions to current contract with Felix Construction: Per CMR No. 36 – Peak Valve Storage Basin Return Valve Repair Cost to repair the damage to the Peak Flow Storage Basin Return Valve by staff. Additional training has been made as to operations of facilities to prevent future damages. Per CMR No. 38 – Scum Tank SCADA Currently Scum Tank is experiencing occasional overflows. The frequency of overflows may be reduced with future improvements to treatment plant intake screen. Add SCADA monitoring to the Scum Tank Sump Pump will allow for notification of any overflow occurrences in order to timely address. Per CMR No. 39 – Turbo Blower Signals Additional monitoring controls are desired to effectively control proper operational parameters of plant. Add conduit and wire to provide air flow meter signals from plants 2, 3 and 4 back to the MCP for the Turbo Blowers. Programming and startup technician site visit to add Operator Set point for SCFM on plants 2, 3 and 4 in the MCP for Turbo Blowers. Per CMR No. 40 – Scum Tank Overflow Drain Additional overflow drain at scum tank is requested to direct any overflow from scum tank back into treatment stream rather than discharge onto surface of ground. Install 6" Overflow Drain at Scum Tank. Tie-In to existing 8" Drain line back to RWWPS. Paint Exposed PVC Pipe. Page 104 Page 2 of 2 Per PCM No. 20 – Additional Walkway between Plants 2 & 4 Change Order No. 8 with Felix construction had provided a budget of $100,000.00 for the construction of furnishing and installing additional access to treatment plant 1 and a walkway between plants 2 and 4. Following design and detailed quotes for materials and construction were higher than originally anticipated. The contractor can address the stairway replacement and the additional platform access on treatment plant 1 to address a number of safety issues. However, the additional walkway between Plants 2 and 4 is proposed for operational efficiency. This additional walkway is not required for the plant operation but will eliminate staff from carrying equipment up and down staircases and traversing between plants on the ground. Staff desires this additional walkway to provide increased operational efficiency. Credit for Bid Item 13 – Allowance: Extra Flowable Fill (not used) This item was for filling existing pipelines to be abandoned with flowable fill. Staff has determined that this work was not required. Page 105 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ Concrete 1 LS 439.00$ 439.00$ Project Manager - -$ -$ Flow Fill 1 LS 1,258.00$ 1,258.00$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal 1,697.00$ Foreman 24.0 48.75$ 1,170.00$ Markup Factor @ 15%254.55$ Craftsman 48.0 34.50$ 1,656.00$ MATERIAL TOTAL 1,951.55$ Apprentice / Laborer - -$ -$ E. Subcontractors Labor Subtotal 2,826.00$ Discipline Quant Cost Total Markup Factor @ 15%423.90$ From Worksheet 1 LS -$ -$ LABOR TOTAL 3,249.90$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal -$ Pick-up - -$ -$ Markup Factor @ 5%-$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL -$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe 24.0 51.36$ 1,232.64$ Item Quant Cost Total Boom Truck - -$ -$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal 1,232.64$ Markup Factor @ 15%184.90$ FELIX EQUIPMENT TOTAL 1,417.54$ Subtotal: A+B+C+D+E+F+G+H 6,618.99$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%53.38$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 6,672.36$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 6,672.36$ Estimated Duration of Work (Working Days)+3 Ryan Koontz / Project Manager DATE : June 5, 2020 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Cost to repair the damage to the Peak Flow Storage Basin Return Valve. > Plant staff got on the valve with a pipe wrench to make sure it was closed (when it was already closed) and snapped the valve stem extension connector. > Felix had to dig the valve back up and replace the part. City of Sanger Tracy LaPiene 502 Elm Street Sanger, Texas 76266 (940) 458-7930 tlapiene@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 106 Page 107 Page 108 Page 109 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ From Worksheet 1 LS -$ -$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal -$ Foreman - -$ -$ Markup Factor @ 15%-$ Craftsman - -$ -$ MATERIAL TOTAL -$ Apprentice / Laborer - -$ -$ E. Subcontractors Labor Subtotal -$ Discipline Quant Cost Total Markup Factor @ 15%-$ Walker 1 LS 7,902.24$ 7,902.24$ LABOR TOTAL -$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 7,902.24$ Pick-up - -$ -$ Markup Factor @ 5%395.11$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL 8,297.35$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck - -$ -$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal -$ Markup Factor @ 15%-$ FELIX EQUIPMENT TOTAL -$ Subtotal: A+B+C+D+E+F+G+H 8,297.35$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%66.91$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 8,364.27$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 8,364.27$ Estimated Duration of Work (Working Days)+5 Ryan Koontz / Project Manager DATE : June 15, 2020 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Add SCADA monitoring to the Scum Tank Sump Pump. City of Sanger Tracy LaPiene 502 Elm Street Sanger, Texas 76266 (940) 458-7930 tlapiene@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 110 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #6 Date:4/30/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:1 Felix Construction Inc Contact: Ryan Koontz 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Work Description Add scada from RIO panel to plant water pump Itemized Breakdown Description Qty Total Mat.Total Hrs. 2" CONDUIT - RMC - ALUM 20 121.56 2.40 2" COUPLING - RMC - ALUM 1 13.46 0.50 2" CONDUIT - RMC - ALUM PVC CTD 10 178.15 1.50 2" CONN THRD HUB - RMC - ALUM PVC CTD 1 120.92 0.50 2" TYPE LB LRG CONDUIT BODY - RMC - ALUM PVC CTD 1 231.58 1.00 2" CONDUIT - PVC40 100 80.39 12.00 2" CONDUIT CLAMP - S/S 3 16.60 0.64 #14 XHHW BLACK 800 93.77 7.20 Excavation and Backfill 1 600.00 62.26 Totals 937 1,456.43 88.00 Summary MATERIAL General Materials 1,456.43 Material Subtotal 1,456.43 Total Material 1,456.43 LABOR / JOB EXP ELECTRICIAN (88.00 Hrs @ $45.00) 3,960.00 PROJECT MANAGER (88.00 @ 0.05 @ $74.25 + 0.000 % + 0.000 % + 0.000 %) 326.70 SMALL TOOLS / CONSUMABLES (88.00 @ 0.00 @ $0.03 + 0.000 % + 0.000 % + 0.000 %) 2.64 Equipment TAMPER (11" JUMPIN-JACK) (WEEK)(1.00 @ 0.00 @ $190.00 + 0.000 % + 0.000 % + 0.000 %) 190.00 MINI TRACKHOE (WEEK)(1.00 @ 0.00 @ $595.00 + 0.000 % + 0.000 % + 0.000 %) 595.00 Total Equipment 785.00 ORIGINAL Page 111 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #6 Date:4/30/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:2 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Summary (Cont'd) Subtotal 6,530.77 OVERHEAD & MARKUP Overhead (@ 10.000 %) 653.08 Markup (@ 10.000 %) 718.39 Subtotal 7,902.24 Final Amount $7,902.24 CONTRACTOR CERTIFICATION Name: Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN #6 Final Amount:$7,902.24 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. General Terms & Conditions ·We reserve the right to correct this quote for errors and omissions. ·This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. ·This price is good for acceptance within 20 days from the date of receipt. ·We will supply and install all materials, labor, and equipment as instructed on 1/9/2020. ·We will proceed with the scope of work upon written acceptance of this proposal. ·Any warranty obligations of Walker Industrial, LLC, pursuant to this subcontract shall extend only to labor and materials provided by Walker or specified by Walker as meeting subcontract quality and performance requirements. Walker’s warranty obligations shall not extend to Owner, Designer (other than Walker Industrial, LLC.), or Contractor specified specialty products such as specialty lighting fixtures, LED systems and related software, controllers, etc., against manufacturing defects or for additional labor beyond initial installation required to replace such defective products. In the case of Owner, Designer or Contractor specified specialty products purchased by Walker pursuant to this subcontract; Walker’s warranty obligations shall be limited to a pass through of the manufacturer or distributor product warranty. WALKER MAKES NO REPRESENTATIONS, WARRANTIES OR CONDITIONS OTHER THAN THOSE EXPRESSLY SET FORTH HEREIN. ANY IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. ·This proposal is based upon the assumption that the labor and materials anticipated herein will be reasonably available and not subject to unanticipated market fluctuations. Walker's price and schedule are subject to equitable adjustments for ORIGINAL Page 112 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #6 Date:4/30/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:3 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 delays caused by Client's failure to provide any required approval or suitable Project access or by occurrences or circumstances beyond Walker's reasonable control, such as fires, floods, earthquakes, strikes, riots, war, terrorism, threat of terrorism, acts of God, acts or regulations of a governmental agency, emergency, security measure or other circumstances, including, without limitation, unusual weather conditions and unanticipated shortage of labor and/or materials. ·In the event of any changes in the scope of services to be performed by Walker, as directed by Client, Walker shall prepare and submit a change order defining the change in scope, and setting forth the change, if any, in the schedule and cost. Upon written approval of the change order, Walker shall proceed with the work and compensation will be adjusted in accordance with the approved change order. ·Except as otherwise specified in the Proposal, Client will pay each invoice within 30 days of its date. Interest will be charged on unpaid balances beginning 30 days from the invoice date at the lesser of 1.5% per month or the maximum rate permissible under law. Upon 10 business days’ notice, Walker may suspend Services without liability until all past due amounts, including accrued interest, have been paid in full. If Walker takes legal action to enforce payment and prevails, Client shall reimburse Walker for all collection and legal costs. Client shall pay Walker for Services rendered regardless of whether Services are intended in whole or in part to benefit a third party. ·Notwithstanding anything to the contrary contained in the Agreement, the parties agree to waive all claims against each other for any incidental, special, indirect, punitive, exemplary or consequential damages that may arise out of or relate to this Agreement. ·The proposal and any subsequent contract shall be governed by the substantive laws of the jurisdiction in which the Project is located (the “Jurisdiction”). The Jurisdiction’s courts have exclusive jurisdiction and venue over all disputes arising out of the Contract, and the Jurisdiction is deemed to be the place of performance for all obligations under the Contract. The Parties waive any objection to the Jurisdiction’s courts on grounds of inconvenient forum or otherwise. ·Client must provide all reasonable assistance required by Walker in connection with the services, including, without limitation, all information related to the services or subject matter thereof in Client’s possession, custody or control reasonably required by Walker. ORIGINAL Page 113 Page 114 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ From Worksheet 1 LS -$ -$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal -$ Foreman - -$ -$ Markup Factor @ 15%-$ Craftsman - -$ -$ MATERIAL TOTAL -$ Apprentice / Laborer - -$ -$ E. Subcontractors Labor Subtotal -$ Discipline Quant Cost Total Markup Factor @ 15%-$ Walker 1 LS 9,030.87$ 9,030.87$ LABOR TOTAL -$ Aerzen 1 LS 6,037.50$ 6,037.50$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 15,068.37$ Pick-up - -$ -$ Markup Factor @ 5%753.42$ Pick-up w/ Tools - -$ -$ SUBCONTRACTOR TOTAL 15,821.79$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck - -$ -$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal -$ Markup Factor @ 15%-$ FELIX EQUIPMENT TOTAL -$ Subtotal: A+B+C+D+E+F+G+H 15,821.79$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%127.60$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 15,949.38$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 15,949.38$ Estimated Duration of Work (Working Days)+10 Ryan Koontz / Project Manager DATE : July 8, 2020 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Add conduit and wire to provide air flow meter signals from plants 2, 3 and 4 back to the MCP for the Turbo Blowers. > Programming and startup technician site visit to add Operator Set point for SCFM on plants 2, 3 and 4 in the MCP for Turbo Blowers. City of Sanger Tracy LaPiene 502 Elm Street Sanger, Texas 76266 (940) 458-7930 tlapiene@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 115 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #11 Date:6/8/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:1 Felix Construction Inc Contact: Ryan Koontz 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Work Description Signals for air flow meters back to TC-300 Itemized Breakdown Description Qty Total Mat.Total Hrs. Signals for air flow meters back to TC-300 1 0.00 160.00 Totals 1 0.00 160.00 Summary MATERIAL Crawford 2,000.00 Material Subtotal 2,000.00 Total Material 2,000.00 LABOR / JOB EXP ELECTRICIAN (112.00 Hrs @ $43.20)4,838.40 SAFETY (112.00 @ 0.02 @ $43.20 + 0.000 % + 0.000 % + 0.000 %)96.77 SMALL TOOLS / CONSUMABLES (112.00 @ 0.00 @ $0.03 + 0.000 % + 0.000 % + 0.000 %)3.36 Equipment SKYTRAK 20' REACH (WEEK)(1.00 @ 0.00 @ $525.00 + 0.000 % + 0.000 % + 0.000 %)525.00 Total Equipment 525.00 Subtotal 7,463.53 OVERHEAD & MARKUP Overhead (@ 10.000 %)746.35 Markup (@ 10.000 %)820.99 Subtotal 9,030.87 Final Amount $9,030.87 ORIGINAL Page 116 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #11 Date:6/8/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:2 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 CONTRACTOR CERTIFICATION Name: Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN #11 Final Amount:$9,030.87 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. General Terms & Conditions ·We reserve the right to correct this quote for errors and omissions. ·This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. ·This price is good for acceptance within 20 days from the date of receipt. ·We will supply and install all materials, labor, and equipment as instructed on 5/28/2020. ·We will proceed with the scope of work upon written acceptance of this proposal. ·Any warranty obligations of Walker Industrial, LLC, pursuant to this subcontract shall extend only to labor and materials provided by Walker or specified by Walker as meeting subcontract quality and performance requirements. Walker’s warranty obligations shall not extend to Owner, Designer (other than Walker Industrial, LLC.), or Contractor specified specialty products such as specialty lighting fixtures, LED systems and related software, controllers, etc., against manufacturing defects or for additional labor beyond initial installation required to replace such defective products. In the case of Owner, Designer or Contractor specified specialty products purchased by Walker pursuant to this subcontract; Walker’s warranty obligations shall be limited to a pass through of the manufacturer or distributor product warranty. WALKER MAKES NO REPRESENTATIONS, WARRANTIES OR CONDITIONS OTHER THAN THOSE EXPRESSLY SET FORTH HEREIN. ANY IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. ·This proposal is based upon the assumption that the labor and materials anticipated herein will be reasonably available and not subject to unanticipated market fluctuations. Walker's price and schedule are subject to equitable adjustments for delays caused by Client's failure to provide any required approval or suitable Project access or by occurrences or circumstances beyond Walker's reasonable control, such as fires, floods, earthquakes, strikes, riots, war, terrorism, threat of terrorism, acts of God, acts or regulations of a governmental agency, emergency, security measure or other circumstances, including, without limitation, unusual weather conditions and unanticipated shortage of labor and/or materials. ·In the event of any changes in the scope of services to be performed by Walker, as directed by Client, Walker shall prepare and submit a change order defining the change in scope, and setting forth the change, if any, in the schedule and cost. Upon written approval of the change order, Walker shall proceed with the work and compensation will be adjusted in accordance with the approved change order. ORIGINAL Page 117 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #11 Date:6/8/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:3 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 ·Except as otherwise specified in the Proposal, Client will pay each invoice within 30 days of its date. Interest will be charged on unpaid balances beginning 30 days from the invoice date at the lesser of 1.5% per month or the maximum rate permissible under law. Upon 10 business days’ notice, Walker may suspend Services without liability until all past due amounts, including accrued interest, have been paid in full. If Walker takes legal action to enforce payment and prevails, Client shall reimburse Walker for all collection and legal costs. Client shall pay Walker for Services rendered regardless of whether Services are intended in whole or in part to benefit a third party. ·Notwithstanding anything to the contrary contained in the Agreement, the parties agree to waive all claims against each other for any incidental, special, indirect, punitive, exemplary or consequential damages that may arise out of or relate to this Agreement. ·The proposal and any subsequent contract shall be governed by the substantive laws of the jurisdiction in which the Project is located (the “Jurisdiction”). The Jurisdiction’s courts have exclusive jurisdiction and venue over all disputes arising out of the Contract, and the Jurisdiction is deemed to be the place of performance for all obligations under the Contract. The Parties waive any objection to the Jurisdiction’s courts on grounds of inconvenient forum or otherwise. ·Client must provide all reasonable assistance required by Walker in connection with the services, including, without limitation, all information related to the services or subject matter thereof in Client’s possession, custody or control reasonably required by Walker. ORIGINAL Page 118 EN V I R O N M E N T A L EN G I N E E R S A N D S C I E N T I S T S 13 2 0 S . U N I V E R S I T Y D R I V E , S U I T E 3 0 0 FO R T W O R T H , T E X A S 7 6 1 0 7 - 5 7 6 4 PH O N E : 8 1 7 - 8 0 6 - 1 7 0 0 F A X : 8 1 7 - 8 7 0 - 2 5 3 6 TE X A S R E G I S T E R E D E N G I N E E R I N G F I R M F - 1 3 SA N G E R W A S T E W A T E R T R E A T M E N T P L A N T RE H A B I L I T A T I O N A N D I M P R O V E M E N T S - P H A S E I CI T Y O F S A N G E R , TE X A S Page 119 EN V I R O N M E N T A L EN G I N E E R S A N D S C I E N T I S T S 13 2 0 S . U N I V E R S I T Y D R I V E , S U I T E 3 0 0 FO R T W O R T H , T E X A S 7 6 1 0 7 - 5 7 6 4 PH O N E : 8 1 7 - 8 0 6 - 1 7 0 0 F A X : 8 1 7 - 8 7 0 - 2 5 3 6 TE X A S R E G I S T E R E D E N G I N E E R I N G F I R M F - 1 3 SA N G E R W A S T E W A T E R T R E A T M E N T P L A N T RE H A B I L I T A T I O N A N D I M P R O V E M E N T S - P H A S E I CI T Y O F S A N G E R , TE X A S Page 120 Aerzen USA Corporation Felix Construction Company 108 Independence Way Att.: Ryan Koontz Coatesville, PA 19320-1653 1326 W. Industrial Dr. USA COOLIDGE, AZ 85128 inquiries@aerzenusa.com www.aerzenusa.com Phone: 610-380-0244 Quotation Quote no.SEQ-20-002301/ 1 Page 1 / 2 Date:06/04/20 Quote Expiration date:09/04/20 Salesperson:TMC Handled by:John McEntee Payment Terms:Net 30 days Your account no.:21-05512 Phone number:+14804640011 Fax No.:+14804640078 E-Mail:ryank@felixconstruction.com Contols Engineering Support Pos.Item No.Quantity Unit of M.Unit Price Line Amount Description USD USD RE-000072 10 HOUR 193.75 1,937.50 General - Controls Onsite Tech Support Pos.Item No.Quantity Unit of M.Unit Price Line Amount Description USD USD 21-OS-1D-ZN2 1 each 4,100.00 4,100.00 On-Site Service Includes 1 day of on-site service and expenses Total USD Excl. TAX 6,037.50 Tax Amount USD 498.09 Total USD Incl. TAX 6,535.59 Remittance email SWIFT Account No Routing Bank USD Payments - ACH/Wire 021000021 350056393 CHASUS33 remittance-usa@aerzen.com JP Morgan Chase PO Box 21920 New York, NY 10087-1920 USA Aerzen USA Corp USD Payments - Lockbox Intermediary Bank: COBADEFF 150113606800EUR COBAUS3X remittance-usa@aerzen.com Commerzbank AG EUR Payments - Wire Page 121 Quote no. SEQ-20-002301/ 1 Page 2 / 2 Best regards, John McEntee Aerzen USA Corporation Remittance email SWIFT Account No Routing Bank USD Payments - ACH/Wire 021000021 350056393 CHASUS33 remittance-usa@aerzen.com JP Morgan Chase PO Box 21920 New York, NY 10087-1920 USA Aerzen USA Corp USD Payments - Lockbox Intermediary Bank: COBADEFF 150113606800EUR COBAUS3X remittance-usa@aerzen.com Commerzbank AG EUR Payments - Wire Page 122 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ Ferguson 1 LS 1,635.36$ 1,635.36$ Project Manager - -$ -$ -$ Project Engineer - -$ -$ -$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent - -$ -$ Material Subtotal 1,635.36$ Foreman 40.0 48.75$ 1,950.00$ Markup Factor @ 15%245.30$ Craftsman 80.0 34.50$ 2,760.00$ MATERIAL TOTAL 1,880.66$ Apprentice / Laborer - -$ -$ E. Subcontractors Labor Subtotal 4,710.00$ Discipline Quant Cost Total Markup Factor @ 15%706.50$ TPC 1 LS 500.00$ 500.00$ LABOR TOTAL 5,416.50$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 500.00$ Pick-up - -$ -$ Markup Factor @ 5%25.00$ Pick-up w/ Tools 40.0 25.43$ 1,017.20$ SUBCONTRACTOR TOTAL 525.00$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe - -$ -$ Item Quant Cost Total Boom Truck - -$ -$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator 40.0 142.94$ 5,717.60$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal 6,734.80$ Markup Factor @ 15%1,010.22$ FELIX EQUIPMENT TOTAL 7,745.02$ Subtotal: A+B+C+D+E+F+G+H 18,442.18$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%148.73$ Shoring Rental 1 LS 2,500.00$ 2,500.00$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal 2,500.00$ SUB TOTAL 18,590.91$ Markup Factor @ 15%375.00$ RENTAL EQUIPMENT TOTAL 2,875.00$ CONTINGENCY **-$ GRAND TOTAL 18,590.91$ Estimated Duration of Work (Working Days)+5 Ryan Koontz / Project Manager DATE : June 15, 2020 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Install 6" Overflow Drain at Scum Tank. Tie-In to existing 8" Drain line back to RWWPS. > Paint Exposed PVC Pipe. City of Sanger Tracy LaPiene 502 Elm Street Sanger, Texas 76266 (940) 458-7930 tlapiene@sangertexas.org * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 123 Job Name:SANGER DRAIN Bid Date: Bid Number: Larry Lindsey Ship to City, ST:SANGER TX 936.591.7558 larry.lindsey@ferguson.com Seq#Item Description Quantity Net Price UM Total 1 2 3 6" IP S20 EAGLE ULTRA CORE INSERT A TEE 1 $145.00 $145.00 4 6" DWV PVC WYE 1 $35.44 $35.44 5 6" DWV PVC FEMALE ADAPTER 3 $15.92 $47.76 6 6" DWV PVC THRD PLUG 1 $8.60 $8.60 7 6" DWV PVC 45 3 $23.86 $71.58 8 6" SCH 40 PVC PIPE 40 $5.50 $220.00 9 8" X 6" C153 MJ WYE P401 L/ ACC.1 $539.00 $539.00 10 8" C153 MJ SOLID SLEEVE - P401 LINED TC 1 $302.98 $302.98 11 8" MJ RESTRAINT PACKAGE F/ PVC 4 $54.00 $216.00 12 6" MJ RESTRAINT PACKAGE F/ PVC 1 $49.00 $49.00 13 14 TOTAL $1,635.36 Page 1 of 1 Page 124 SA N G E R W A S T E W A T E R T R E A T M E N T P L A N T RE H A B I L I T A T I O N A N D I M P R O V E M E N T S CI T Y O F SA N G E R , T E X A S EN V I R O N M E N T A L EN G I N E E R S A N D S C I E N T I S T S Page 125 Construction Cost Summary Version 04.15.2013 Project / Bid Name:Company: Sanger WWTP Rehabilitation and Improvements Owners Representative: Address: Project Number (FCC): 1838 Phone: E-mail: Description of Work: Assumptions:Exclusions: Notes / Other:Owner to Provide: A. Labor D. Materials Category Hours Rate Total Item Quant Cost Total Principal - -$ -$ Seguin 1 LS 57,352.00$ 57,352.00$ Project Manager 50.0 72.00$ 3,600.00$ Concrete Supplies 1.0 3,724.00$ 3,724.00$ Project Engineer - -$ -$ Anchor Harware 1.0 1,856.00$ 1,856.00$ Admin - -$ -$ -$ General Superintendent - -$ -$ -$ Project Superintendent 200.0 68.25$ 13,650.00$ Material Subtotal 62,932.00$ Foreman - -$ -$ Markup Factor @ 15%9,439.80$ Craftsman 400.0 34.50$ 13,800.00$ MATERIAL TOTAL 72,371.80$ Apprentice / Laborer 200.0 28.50$ 5,700.00$ E. Subcontractors Labor Subtotal 36,750.00$ Discipline Quant Cost Total Markup Factor @ 15%5,512.50$ Walker 1 LS 4,268.55$ 4,268.55$ LABOR TOTAL 42,262.50$ -$ B. Felix Equip -$ Unit Hours Rate Total Subcontractor Subtotal 4,268.55$ Pick-up 50.0 16.81$ 840.50$ Markup Factor @ 5%213.43$ Pick-up w/ Tools 200.0 25.43$ 5,086.00$ SUBCONTRACTOR TOTAL 4,481.98$ Flatbed Truck - -$ -$ F. Other Direct Back Hoe 80.0 51.36$ 4,108.80$ Item Quant Cost Total Boom Truck 120.0 54.44$ 6,532.80$ From Worksheet 1 LS -$ -$ Loader (CAT 950)- -$ -$ -$ Dump Truck (with driver)- -$ -$ Other Subtotal -$ Excavator (CAT 325)- -$ -$ Markup Factor @ 15%-$ Water Truck - -$ -$ OTHER DIRECT COST TOTAL -$ Compactor CAT - -$ -$ G. FCC Electrical Ext Reach Forklift - -$ -$ Discipline Quant Cost Total Grading Tractor (Case 480)- -$ -$ Felix Construction Electrical*1.0 -$ -$ Water Wagon - -$ -$ H. Pass Through Jumping Jack - -$ -$ Item Quant Cost Total Misc Tools / Supplies - -$ -$ From Worksheet 1 LS -$ -$ Job Trailer - -$ -$ -$ Misc Other - -$ -$ Pass Through Subtotal -$ Felix Equipment Subtotal 16,568.10$ Markup Factor @ 15%2,485.22$ FELIX EQUIPMENT TOTAL 19,053.32$ Subtotal: A+B+C+D+E+F+G+H 138,169.59$ C. Rental Equip Unit Unit Rate Total Bond Rate (%)0.80%1,114.27$ From Worksheet 1 LS -$ -$ Tax Rate (%)0.00%-$ -$ Credit Card Fee (%)0.00%-$ -$ Rental Subtotal -$ SUB TOTAL 139,283.86$ Markup Factor @ 15%-$ RENTAL EQUIPMENT TOTAL -$ CONTINGENCY **-$ GRAND TOTAL 139,283.86$ Estimated Duration in Calendar Days +133 Ryan Koontz / Project Manager DATE : July 21, 2020 ** Work paid for out of Contingency funds will have tax, bond and mark-ups applied at the same rates noted above. > Install New Walkways per PCM-20. City of Sanger Tracy LaPiene 502 Elm Street Sanger, Texas 76266 (940) 458-7930 tlapiene@sangertexas.org > If PCM is accepted, this cannot hold up Final Acceptance of remainder of original project scope. * Felix Construction Company does not include it's Electrical Division's costs when calculating overall project overhead and mark-up. Page 126 Page 1 of 1 REV 09/2009 f:\projects\1416\002-01\construction admin\contract modifications\pcm's\pcm-20_walkways\pcm-20_walkways.docx Form PCM PROPOSED CONTRACT MODIFICATION PCM-20: ADDITIONAL WALKWAYS AND STAIRS Provide a cost proposal for furnishing and installing the additional access items shown on the attached drawings for the Sanger WWTP complete and in place. Items include a platform extension for Plant 1, a new walkway between Plants 3 and 4 and a new stairway replacing the existing stair between plants 1 and 2.. Include demolition of the existing stairway and supports and modifications to the existing walkways to connect the new structures. Also, include the relocation of electrical switches, conduits and wiring that are connected to the existing stairway and remounting on the new stairway. Provide field check of all elevations and dimensions for the new items. . Page 127 Page 128 Page 129 Page 130 Property of 17-615 07/06/20Seguin Fabricators, Ltd Sanger WWTP Rehab 10:39:08 Job #Page # 1 (Variation Ref. Equals 04) Project Change Order - Detail 04 PCM-20: Additional W alkways & Stairs FOR APPROVAL Change Order ref. 06/25/20 Description Date created Date received Internal / External Status External Created by Estimated value Agreed value Customer PO number Engineer ref Architect ref Notes $57,352.00 $0.00 CORRI Invoice number Invoice date Payment date Customer ref As per drawings S-340 & S-341. (1) walkway at plant 1 (1) stair between plants 1 and 2 (1) walkway connecting plants 2 and 4 All items are hot dipped galvanized. Total: $57,352.00 Drawings lead time, after change order is accepted, 2 weeks. Fabrication lead time, after drawings are approved, 10-12 weeks. **Lead times can change depening on work load at the time of release. If this Change Order is accepted, please sign below and return. __________________________ __________________ Felix Construction Date _______________________________________________________ From: Ryan Koontz <ryank@felixconstruction.com> Sent: Thursday, June 25, 2020 3:02 PM To: Corri W ainwright <corri@seguinfab.com> Cc: Clayton Allison <clayton.allison@felixconstruction.com> Subject: Sanger W WTP - Quote for additional material 06/25/20 This report was generated by FabTrol MRP software. For product information, call (541) 485-4719 or visit www.fabtrol.com Page 131 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #13 Date:7/10/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:1 Felix Construction Inc Contact: Ryan Koontz 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Work Description Removal/Replacement of conduit on stairways Itemized Breakdown Description Qty Total Mat.Total Hrs. 3/4" CONDUIT - RMC - ALUM PVC CTD 40 274.17 4.16 3/4" CONDUIT CLAMP - S/S 8 17.78 1.56 #10 XHHW BLACK 240 63.21 3.05 1 5/8x 1 5/8x xxG CHANNEL - S/S 10 50.00 2.00 1/4-20x 1 5/8 SNAP-IN STRUT NUT 16 26.94 4.80 Demo Conduit and wire 1 0.00 16.00 Job clean up & material haul off 1 0.00 16.43 Totals 316 432.09 48.00 Summary MATERIAL General Materials 432.09 Material Subtotal 432.09 Total Material 432.09 LABOR / JOB EXP ELECTRICIAN (48.00 Hrs @ $60.75)2,916.00 PROJECT MANAGER (48.00 @ 0.05 @ $74.25 + 0.000 % + 0.000 % + 0.000 %)178.20 SMALL TOOLS / CONSUMABLES (48.00 @ 0.00 @ $0.03 + 0.000 % + 0.000 % + 0.000 %)1.44 Subtotal 3,527.73 OVERHEAD & MARKUP Overhead (@ 10.000 %)352.77 Markup (@ 10.000 %)388.05 Subtotal 4,268.55 ORIGINAL Page 132 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #13 Date:7/10/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:2 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 Summary (Cont'd) Final Amount $4,268.55 CONTRACTOR CERTIFICATION Name: Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN #13 Final Amount:$4,268.55 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. General Terms & Conditions ·We reserve the right to correct this quote for errors and omissions. ·This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. ·This price is good for acceptance within 20 days from the date of receipt. ·We will supply and install all materials, labor, and equipment as instructed on 7/10/2020. ·We will proceed with the scope of work upon written acceptance of this proposal. ·Any warranty obligations of Walker Industrial, LLC, pursuant to this subcontract shall extend only to labor and materials provided by Walker or specified by Walker as meeting subcontract quality and performance requirements. Walker’s warranty obligations shall not extend to Owner, Designer (other than Walker Industrial, LLC.), or Contractor specified specialty products such as specialty lighting fixtures, LED systems and related software, controllers, etc., against manufacturing defects or for additional labor beyond initial installation required to replace such defective products. In the case of Owner, Designer or Contractor specified specialty products purchased by Walker pursuant to this subcontract; Walker’s warranty obligations shall be limited to a pass through of the manufacturer or distributor product warranty. WALKER MAKES NO REPRESENTATIONS, WARRANTIES OR CONDITIONS OTHER THAN THOSE EXPRESSLY SET FORTH HEREIN. ANY IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. ·This proposal is based upon the assumption that the labor and materials anticipated herein will be reasonably available and not subject to unanticipated market fluctuations. Walker's price and schedule are subject to equitable adjustments for delays caused by Client's failure to provide any required approval or suitable Project access or by occurrences or circumstances beyond Walker's reasonable control, such as fires, floods, earthquakes, strikes, riots, war, terrorism, threat of terrorism, acts of God, acts or regulations of a governmental agency, emergency, security measure or other circumstances, including, without limitation, unusual weather conditions and unanticipated shortage of labor and/or materials. ORIGINAL Page 133 CHANGE ORDER Walker Industrial, LLC 1505 W. Walnut Hill Ln Irving, TX 75038 CCN #13 Date:7/10/2020 Project Name:Sanger WWTP Rehab Project Number:Sanger WWTP Rehab Page Number:3 Felix Construction Inc 1313 Valwood Parkway, Ste. 320 Carrollton, Texas 75006 ·In the event of any changes in the scope of services to be performed by Walker, as directed by Client, Walker shall prepare and submit a change order defining the change in scope, and setting forth the change, if any, in the schedule and cost. Upon written approval of the change order, Walker shall proceed with the work and compensation will be adjusted in accordance with the approved change order. ·Except as otherwise specified in the Proposal, Client will pay each invoice within 30 days of its date. Interest will be charged on unpaid balances beginning 30 days from the invoice date at the lesser of 1.5% per month or the maximum rate permissible under law. Upon 10 business days’ notice, Walker may suspend Services without liability until all past due amounts, including accrued interest, have been paid in full. If Walker takes legal action to enforce payment and prevails, Client shall reimburse Walker for all collection and legal costs. Client shall pay Walker for Services rendered regardless of whether Services are intended in whole or in part to benefit a third party. ·Notwithstanding anything to the contrary contained in the Agreement, the parties agree to waive all claims against each other for any incidental, special, indirect, punitive, exemplary or consequential damages that may arise out of or relate to this Agreement. ·The proposal and any subsequent contract shall be governed by the substantive laws of the jurisdiction in which the Project is located (the “Jurisdiction”). The Jurisdiction’s courts have exclusive jurisdiction and venue over all disputes arising out of the Contract, and the Jurisdiction is deemed to be the place of performance for all obligations under the Contract. The Parties waive any objection to the Jurisdiction’s courts on grounds of inconvenient forum or otherwise. ·Client must provide all reasonable assistance required by Walker in connection with the services, including, without limitation, all information related to the services or subject matter thereof in Client’s possession, custody or control reasonably required by Walker. ORIGINAL Page 134 Page 135 Page 136 Property of 17-615 07/06/20Seguin Fabricators, Ltd Sanger WWTP Rehab 10:39:08 Job #Page # 2 Project Change Order - Detail Corri, We have a project in Sanger that we are actually on the tail end of, but they have asked us to price up the attached drawings. This includes a walkway at their Plant 1, a new stair way between 1 and 2 and a walkway to connect plant 4 to plant 2. If you have any questions please let me know, but I would like for Seguin to quote all the material as well as provide a time frame for the following: -Drawing Preparation XX weeks for Purchase Order -Fabrication and Delivery XX weeks from release of drawings Thanks, Ryan Koontz | Sr. Project Manager Felix Construction Company O: 469.458-0011 | M: 469.964.9910 E: ryank@felixconstruction.com 1326 W . Industrial Dr, Coolidge, AZ 85128 (corporate) 1313 Valwood Parkway Suite 320, Carrollton, TX 75006 (Texas) www.felixconstruction.com This report was generated by FabTrol MRP software. For product information, call (541) 485-4719 or visit www.fabtrol.com Page 137 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 13. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Tracy LaPiene, City Engineer ITEM/CAPTION: PSA KSA ­ Water and Wastewater Master Plan Update Consider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSA Engineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00, And Authorize Mayor To Execute Agreement. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: The City is seeking to prepare an update to the Water and Wastewater Master Plan and update water and wastewater impact fees. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: Legal has reviewed FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: $41,000.00 FUNDS: Professional Services in Water and Wastewater budget with Enterprise Fund. STAFF RECOMMENDATION/ACTION DESIRED: Approve A Professional Services Agreement With KSA Engineers, Inc.. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00, And Authorize Mayor To Execute Agreement. ATTACHMENTS: Description Upload Date Type Page 138 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 13.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:PSA KSA ­ Water and Wastewater Master Plan UpdateConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSA Engineers, Inc. ForWater and Wastewater Master Plan Update In The Amount Of $41,000.00, And Authorize Mayor To ExecuteAgreement.AGENDA TYPE: RegularACTION REQUESTED:  Approval BACKGROUND:The City is seeking to prepare an update to the Water and Wastewater Master Plan and update water and wastewaterimpact fees.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Legal has reviewedFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:$41,000.00FUNDS:Professional Services in Water and Wastewater budget with Enterprise Fund.STAFF RECOMMENDATION/ACTION DESIRED:Approve A Professional Services Agreement With KSA Engineers, Inc.. For Water and Wastewater Master PlanUpdate In The Amount Of $41,000.00, And Authorize Mayor To Execute Agreement. ATTACHMENTS: Description Upload Date Type PSA KSA Engineering 8/31/2020 Exhibit PSA KSA Engineering Task Order 8/31/2020 Exhibit Page 139 STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES TASK ORDER EDITION Prepared by ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE and Issued and Published Jointly by AMERICAN COUNCIL OF ENGINEERING COMPANIES ______________________ ASSOCIATED GENERAL CONTRACTORS OF AMERICA ______________________ AMERICAN SOCIETY OF CIVIL ENGINEERS _______________________ PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE A Practice Division of the NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the Controlling Laws and Regulations. Page 140 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Copyright © 2009 National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2794 (703) 684-2882 www.nspe.org American Council of Engineering Companies 1015 15th Street N.W., Washington, DC 20005 (202) 347-7474 www.acec.org American Society of Civil Engineers 1801 Alexander Bell Drive, Reston, VA 20191-4400 (800) 548-2723 www.asce.org Associated General Contractors of America 2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308 (703) 548-3118 www.agc.org The copyright for this EJCDC document is owned jointly by the four EJCDC sponsoring organizations and held in trust for their benefit by NSPE. This Agreement has been prepared for use with the Standard General Conditions of the Construction Contract (EJCDC C-700, 2007 Edition). Their provisions are interrelated, and a change in one may necessitate a change in the other. For guidance on the completion and use of this Agreement, see EJCDC User’s Guide to the Owner-Engineer Agreement, EJCDC E-001, 2009 Edition. Page 141 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES TASK ORDER EDITION THIS IS AN AGREEMENT effective as of (“Effective Date”) between City of Sanger, Texas (“Owner”) and KSA Engineers, Inc. (“Engineer”). From time to time Owner may request that Engineer provide professional services for Specific Projects. Each engagement will be documented by a Task Order. This Agreement sets forth the general terms and conditions which shall apply to all Task Orders duly executed under this Agreement. Owner and Engineer further agree as follows: ARTICLE 1 – SERVICES OF ENGINEER 1.01 Scope A. Engineer’s services will be detailed in a duly executed Task Order for each Specific Project. The general format of a Task Order is shown in Attachment 1 to this Agreement. Each Task Order will indicate the specific services to be performed and deliverables to be provided. Basic and Additional Services that may be included in a Task Order are set forth in Exhibit A, "Engineer's Services." B. This Agreement is not a commitment by Owner to Engineer to issue any Task Orders. C. Engineer shall not be obligated to perform any prospective Task Order unless and until Owner and Engineer agree as to the particulars of the Specific Project, including the scope of Engineer's services, time for performance, Engineer's compensation, and all other appropriate matters. 1.02 Task Order Procedure A. Owner and Engineer shall agree on the scope, time for performance, and basis of compensation for each Task Order. Each duly executed Task Order shall be subject to the terms and conditions of this Agreement. Page 142 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 B. Engineer will commence performance as set forth in the Task Order. ARTICLE 2 – OWNER’S RESPONSIBILITIES 2.01 General A. Owner shall have the responsibilities set forth herein, in Exhibit B, "Owner's Responsibilities," and in each Task Order. B. Owner shall compensate Engineer as set forth in each Task Order, pursuant to the applicable terms of Exhibit C. C. Owner shall be responsible for, and Engineer may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Engineer pursuant to this Agreement. Engineer may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement. ARTICLE 3 – TERM; TIMES FOR RENDERING SERVICES 3.01 Term A. This Agreement shall be effective and applicable to Task Orders issued hereunder for 5 years from the Effective Date of the Agreement. B. The parties may extend or renew this Agreement, with or without changes, by written instrument establishing a new term. 3.02 Times for Rendering Services A. The times for performing services or providing deliverables will be stated in each Task Order. If no times are so stated, Engineer will perform services and provide deliverables within a reasonable time. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer’s services is impaired, or Engineer’s services are delayed or suspended, then the time for completion of Engineer’s services, and the rates and amounts of Engineer’s compensation, shall be adjusted equitably. C. If Owner authorizes changes in the scope, extent, or character of the Specific Project, then the time for completion of Engineer’s services, and the rates and amounts of Engineer’s compensation, shall be adjusted equitably. D. Owner shall make decisions and carry out its other responsibilities in a timely manner so as not to delay the Engineer’s performance of its services. E. If Engineer fails, through its own fault, to complete the performance required in a Task Order within the time set forth, as duly adjusted, then Owner shall be entitled, as its sole remedy, to the recovery of direct damages, if any, resulting from such failure. F. With respect to each Task Order, the number of Construction Contracts for Work designed or specified by Engineer upon which the Engineer's compensation has been established shall be identified in the Task Order. If the Work designed or specified by Engineer under a Task Order is Page 143 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 3 to be performed or furnished under more than one prime contract, or if Engineer's services are to be separately sequenced with the work of one or more prime Contractors (such as in the case of fast- tracking), then Owner and Engineer shall, prior to commencement of final design services, develop a schedule for performance of Engineer's remaining services in order to sequence and coordinate properly such services as are applicable to the work under such separate Construction Contracts. This schedule is to be prepared and included in or become an amendment to the authorizing Task Order whether or not the work under such contracts is to proceed concurrently. ARTICLE 4 – INVOICES AND PAYMENTS 4.01 Invoices A. Preparation and Submittal of Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices, the terms of Exhibit C, and the specific Task Order. Engineer shall submit its invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. 4.02 Payments A. Application to Interest and Principal: Payment will be credited first to any interest owed to Engineer and then to principal. B. Failure to Pay: If Owner fails to make any payment due Engineer for services and expenses within 30 days after receipt of Engineer’s invoice, then: 1. the compounded amount due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; and 2. Engineer may, after giving seven days written notice to Owner, suspend services under any Task Order issued until Owner has paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension. C. Disputed Invoices: If Owner contests an invoice, Owner may withhold only that portion so contested, and must pay the undisputed portion. D. Legislative Actions: If after the Effective Date of a Task Order any governmental entity takes a legislative action that imposes sales or use taxes, fees, or charges on Engineer’s services or compensation under the Task Order, then the Engineer may invoice such new taxes, fees, or charges as a Reimbursable Expense to which a factor of 1.0 shall be applied. Owner shall reimburse Engineer for the cost of such invoiced new taxes, fees, and charges; such reimbursement shall be in addition to the compensation to which Engineer is entitled under the terms of Exhibit C and the specific Task Order. ARTICLE 5 – OPINIONS OF COST 5.01 Opinions of Probable Construction Cost A. Engineer’s opinions of probable Construction Cost are to be made on the basis of Engineer’s experience and qualifications and represent Engineer’s estimate as an experienced and qualified professional generally familiar with the construction industry. However, because Engineer has no Page 144 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 4 control over the cost of labor, materials, equipment, or services furnished by others, or over contractors’ methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by Engineer. If Owner requires greater assurance as to probable Construction Cost, Owner must employ an independent cost estimator as provided in Exhibit B. 5.02 Designing to Construction Cost Limit A. If a Construction Cost limit for a Specific Project is established between Owner and Engineer in a Task Order, Engineer’s rights and responsibilities with respect thereto will be governed by Exhibit F, “Construction Cost Limit,” to this Agreement. 5.03 Opinions of Total Project Costs A. The services, if any, of Engineer with respect to Total Project Costs for a Specific Project shall be limited to assisting the Owner in collating the various cost categories which comprise Total Project Costs. Engineer assumes no responsibility for the accuracy of any opinions of Total Project Costs. ARTICLE 6 – GENERAL CONSIDERATIONS 6.01 Standards of Performance A. Standard of Care: The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer’s services. B. Technical Accuracy: Owner shall not be responsible for discovering deficiencies in the technical accuracy of Engineer’s services. Engineer shall correct deficiencies in technical accuracy without additional compensation unless such corrective action is directly attributable to deficiencies in Owner-furnished information. C. Consultants: Engineer shall serve as Owner's prime professional under each Task Order. Engineer may employ such Consultants as Engineer deems necessary to assist in the performance or furnishing of the services, subject to reasonable, timely, and substantive objections by Owner. D. Reliance on Others: Subject to the standard of care set forth in Paragraph 6.01.A, Engineer and its Consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. E. Compliance with Laws and Regulations, and Policies and Procedures: Engineer and Owner shall comply with applicable Laws and Regulations. 1. Prior to the Effective Date of each Task Order, Owner shall provide to Engineer in writing any and all policies and procedures of Owner applicable to Engineer's performance of services under such Task Order. Engineer shall comply with such policies and procedures pursuant to the standard of care set forth in Paragraph 6.01.A, and to the extent compliance is not inconsistent with professional practice requirements. Page 145 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 5 2. Each Task Order is based on Laws and Regulations and Owner-provided written policies and procedures as of the Effective Date of such Task Order. Changes after the Effective Date to these Laws and Regulations, or to Owner-provided written policies and procedures, may be the basis for modifications to Owner's responsibilities or to Engineer's scope of services, times of performance, or compensation. F. Engineer shall not be required to sign any documents, no matter by whom requested, that would result in Engineer having to certify, guarantee, or warrant the existence of conditions whose existence Engineer cannot ascertain within its services for that Specific Project. Owner agrees not to make resolution of any dispute with Engineer or payment of any amount due to the Engineer in any way contingent upon Engineer signing any such certification. G. The General Conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C-700, 2007 Edition) unless both parties mutually agree in a Task Order to use other General Conditions. H. Engineer shall not at any time supervise, direct, control, or have authority over any contractor work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, for the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's furnishing and performing of its work. I. Engineer neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. J. Engineer shall not provide or have any responsibility for surety bonding or insurance-related advice, recommendations, counseling, or research, or for enforcement of construction insurance or surety bonding requirements. K. Engineer shall not be responsible for the acts or omissions of any Contractor, Subcontractor, or Supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees and its Consultants) at a Site or otherwise furnishing or performing any of a Contractor's work; or for any decision made regarding the Contract Documents, or any application, interpretation, or clarification of the Contract Documents other than those made by Engineer. L. While at a Site, Engineer's employees and representatives shall comply with the specific applicable requirements of Contractor's and Owner's safety programs of which Engineer has been informed in writing. 6.02 Design Without Construction Phase Services A. For each design performed or furnished, Engineer shall be responsible only for those Construction Phase services that have been itemized and expressly required of Engineer in the authorizing Task Order. With the exception of such expressly required services, Engineer shall have no design, shop drawing review, or other obligations during construction and Owner assumes all responsibility for the application and interpretation of the Contract Documents, contract administration, construction observation and review, and all other necessary Construction Phase engineering and professional services. Owner waives all claims against the Engineer that may be in any way connected to Page 146 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 6 Construction Phase engineering or professional services except for those services that are expressly required of Engineer in the authorizing Task Order. 6.03 Use of Documents A. All Documents are instruments of service in respect to a Specific Project, and Engineer shall retain an ownership and property interest therein (including the copyright and the right of reuse at the discretion of the Engineer) whether or not the Specific Project is completed. Owner shall not rely in any way on any Document unless it is in printed form, signed or sealed by the Engineer or one of its Consultants. B. Either party to this Agreement may rely that data or information set forth on paper (also known as hard copies) that the party receives from the other party by mail, hand delivery, or facsimile, are the items that the other party intended to send. Files in electronic media format of text, data, graphics, or other types that are furnished by one party to the other are furnished only for convenience, not reliance by the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. If the parties agree to other electronic transmittal procedures, such are set forth in Exhibit J. C. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data’s creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any transmittal errors detected within the 60- day acceptance period will be corrected by the party delivering the electronic files. D. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of such documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the documents’ creator. E. Owner may make and retain copies of Documents for information and reference in connection with use on the Specific Project by Owner. Engineer grants Owner a limited license to use the Documents on the Specific Project, extensions of the Specific Project, and for related uses of the Owner, subject to receipt by Engineer of full payment for all services relating to preparation of the Documents and subject to the following limitations: (1) Owner acknowledges that such Documents are not intended or represented to be suitable for use on the Specific Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Specific Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the Documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner’s sole risk and without liability or legal exposure to Engineer or its Consultants; (3) Owner shall indemnify and hold harmless Engineer and Engineer’s Consultants from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from any use, reuse, or modification of the Documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. Page 147 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 7 F. If Engineer at Owner’s request verifies or adapts the Documents for extensions of the Specific Project or for any other purpose, then Owner shall compensate Engineer at rates or in an amount to be agreed upon by Owner and Engineer. 6.04 Insurance A. At all times when any Task Order is under performance, Engineer shall procure and maintain insurance as set forth in Exhibit G, "Insurance." Engineer shall cause Owner to be listed as an additional insured on any applicable general liability insurance policy carried by Engineer which is applicable to a Specific Project. B. At all times when any Task Order is under performance, Owner shall procure and maintain insurance as set forth in Exhibit G. C. Owner shall require Contractors to purchase and maintain policies of insurance covering workers' compensation, general liability, property damage (other than to the Work itself), motor vehicle damage and injuries, and other insurance necessary to protect Owner's and Engineer's interests in the Project. Owner shall require Contractor to cause Engineer and its Consultants to be listed as additional insureds with respect to such liability and other insurance purchased and maintained by Contractors. D. Owner and Engineer shall each deliver to the other certificates of insurance evidencing the coverages indicated in Exhibit G. Such certificates shall be furnished prior to commencement of Engineer's services under any Task Order and at renewals thereafter during the life of this Agreement. E. All policies of property insurance relating to a Specific Project shall contain provisions to the effect that Engineer’s and Consultants’ interests are covered and that in the event of payment of any loss or damage the insurers will have no rights of recovery against Engineer or its Consultants, or any insureds, additional insureds, or loss payees thereunder. F. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement, and that renewal will not be refused, until at least 30 days prior written notice has been given to Owner and Engineer and to each other additional insured (if any) to which a certificate of insurance has been issued. G. Under the terms of any Task Order, or after commencement of performance of a Task Order, Owner may request that Engineer or its Consultants, at Owner’s sole expense, provide additional insurance coverage, increased limits, or revised deductibles that are more protective than those specified in Exhibit G. If so requested by Owner, and if commercially available, Engineer shall obtain and shall require its Consultants to obtain such additional insurance coverage, different limits, or revised deductibles for such periods of time as requested by Owner. 6.05 Suspension and Termination A. Suspension 1. By Owner: Owner may suspend a Task Order upon seven days written notice to Engineer. Page 148 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 8 2. By Engineer: If Engineer’s services are substantially delayed through no fault of Engineer, then Engineer may, after giving seven days written notice to Owner, suspend services under a Task Order. B. Termination: The obligation to provide further services under this Agreement, or under a Task Order, may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement or any Task Order through no fault of the terminating party. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer’s responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer’s services under a Task Order are delayed or suspended for more than 90 days for reasons beyond Engineer’s control. 3) Engineer shall have no liability to Owner on account of such termination. c. Notwithstanding the foregoing, neither this Agreement nor the Task Order will terminate under Paragraph 6.05.B.1.a if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, a. By Owner effective upon Engineer’s receipt of notice from Owner. C. Effective Date of Termination: The terminating party under Paragraph 6.05.B may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to demobilize personnel and equipment from the Site, to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Task Order materials in orderly files. D. Payments Upon Termination: 1. In the event of any termination under Paragraph 6.05, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all Reimbursable Expenses incurred through the effective date of Page 149 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 9 termination. Upon making such payment, Owner shall have the limited right to the use of Documents, at Owner’s sole risk, subject to the provisions of Paragraph 6.03.E. 2. In the event of termination by Owner for convenience or by Engineer for cause, Engineer shall be entitled, in addition to invoicing for those items identified in Paragraph 6.05.D.1, to invoice Owner and to payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer’s Consultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Exhibit C. 6.06 Controlling Law: A. This Agreement is to be governed by the law of the state or jurisdiction in which the Specific Project is located. of Texas. B. Any controversy or claim arising out of or relating to this Agreement or breach thereof shall be settled in the federal and state courts in Denton County, Texas. 6.07 Successors, Assigns, and Beneficiaries: A. Owner and Engineer each is hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 6.07.B the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise in this Agreement: 1. Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Contractor, Subcontractor, Supplier, other individual or entity, or to any surety for or employee of any of them. 2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 3. The Owner agrees that the substance of the provisions of this Paragraph 6.07.C shall appear in any Contract Documents prepared for any Specific Project under this Agreement. 6.08 Dispute Resolution: A. Owner and Engineer agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice prior to invoking the procedures of Exhibit H or other provisions of this Agreement, or exercising their rights under law. Page 150 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 10 B. If the parties fail to resolve a dispute through negotiation under Paragraph 6.08.A, then either or both may invoke the procedures of Exhibit H. If Exhibit H is not included, or if no dispute resolution method is specified in Exhibit H, then the parties may exercise their rights under law. 6.09 Environmental Condition of Site: A. With respect to each Task Order, Specific Project, and Site: 1. Owner has disclosed to Engineer in writing the existence of all known and suspected Asbestos, PCBs, Petroleum, Hazardous Waste, Radioactive Material, hazardous substances, and other Constituents of Concern located at or near the Site, including type, quantity, and location. 2. Owner represents to Engineer that to the best of its knowledge no Constituents of Concern, other than those disclosed in writing to Engineer, exist at the Site. 3. If Engineer encounters or learns of an undisclosed Constituent of Concern at the Site, then Engineer shall notify (a) Owner and (b) appropriate governmental officials if Engineer reasonably concludes that doing so is required by applicable Laws or Regulations. 4. It is acknowledged by both parties that Engineer’s scope of services does not include any services related to Constituents of Concern. If Engineer or any other party encounters an undisclosed Constituent of Concern, or if investigative or remedial action, or other professional services, are necessary with respect to disclosed or undisclosed Constituents of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Specific Project affected thereby until Owner: (1) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Constituents of Concern; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. 5. If the presence at the Site of undisclosed Constituents of Concern adversely affects the performance of Engineer’s services under this Agreement, then the Engineer shall have the option of (a) accepting an equitable adjustment in its compensation or in the time of completion, or both; or (b) terminating this Agreement for cause on 30 days notice. 6. Owner acknowledges that Engineer is performing professional services for Owner and that Engineer is not and shall not be required to become an “owner,” “arranger,” “operator,” “generator,” or “transporter” of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which are or may be encountered at or near the Site in connection with Engineer’s activities under this Agreement. 6.10 Indemnification and Mutual Waiver A. Indemnification by Engineer: To the fullest extent permitted by law, Engineer shall indemnify and hold harmless Owner, and Owner’s officers, directors, members, partners, agents, consultants, and employees from reasonable claims, costs, losses, and damages arising out of or relating to this Agreement, any Task Order, or any Specific Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Engineer or Engineer’s officers, directors, Page 151 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 11 members, partners, agents, employees, or Consultants. This indemnification provision is subject to and limited by the provisions, if any, agreed to by Owner and Engineer in Exhibit I, “Limitations of Liability.” B. Indemnification by Owner: Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants as required by Laws and Regulations and to the extent (if any) required in Exhibit I, Limitations of Liability. C. Environmental Indemnification: To the fullest extent permitted by law, Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys and other professionals, and all court, arbitration, or other dispute resolution costs) caused by, arising out of, relating to, or resulting from a Constituent of Concern at, on, or under any Site, provided that (i) any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, and (ii) nothing in this Paragraph shall obligate Owner to indemnify any individual or entity from and against the consequences of that individual's or entity's own negligence or willful misconduct. D. Percentage Share of Negligence: To the fullest extent permitted by law, a party’s total liability to the other party and anyone claiming by, through, or under the other party for any cost, loss, or damages caused in part by the negligence of the party and in part by the negligence of the other party or any other negligent entity or individual, shall not exceed the percentage share that the party’s negligence bears to the total negligence of Owner, Engineer, and all other negligent entities and individuals. E. Mutual Waiver: To the fullest extent permitted by law, Owner and Engineer waive against each other, and the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to a Specific Project. 6.11 Miscellaneous Provisions A. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. B. Survival: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. C. Severability: Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Engineer, which agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. D. Waiver: A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 152 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 12 E. Accrual of Claims: To the fullest extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of limitation shall commence, no later than the date of Substantial Completion of each particular Specific Project. F. Applicability to Task Orders: The terms and conditions set forth in this Agreement apply to each Task Order as if set forth in the Task Order, unless specifically modified. In the event of conflicts between this Agreement and a Task Order, the conflicting provisions of the Task Order shall take precedence for that Task Order. The provisions of this Agreement shall be modified only by a written instrument. Such amendments shall be applicable to all Task Orders issued after the effective date of the amendment if not otherwise set forth in the amendment. G. Non-Exclusive Agreement: Nothing herein shall establish an exclusive relationship between Owner and Engineer. Owner may enter into similar agreements with other professionals for the same or different types of services contemplated hereunder, and Engineer may enter into similar or different agreements with other project owners for the same or different services contemplated hereunder. ARTICLE 7 – DEFINITIONS 7.01 Defined Terms A. Wherever used in this Agreement (including the Exhibits hereto and any Task Order) terms (including the singular and plural forms) printed with initial capital letters have the meanings indicated in the text above, in the exhibits or Task Order, or in the following provisions: 1. Addenda: Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Documents. 2. Additional Services: Services to be performed for or furnished to Owner by Engineer in accordance with a Task Order which are not included in Basic Services for that Task Order. 3. Agreement: This "Agreement between Owner and Engineer for Professional Services – Task Order Edition" including those Exhibits listed in Article 8 and any duly executed Task Order. 4. Application for Payment: The form acceptable to Engineer which is to be used by a Contractor in requesting progress or final payments for the completion of its Work and which is to be accompanied by such supporting documentation as is required by the Contract Documents. 5. Asbestos: Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 6. Basic Services: Specified services to be performed for or furnished to Owner by Engineer in accordance with a Task Order. 7. Bid: The offer or proposal of a bidder submitted on the prescribed form setting forth the prices for the Work to be performed. 8. Bidding Documents: The advertisement or invitation to Bid, instructions to bidders, the Bid form and attachments, the Bid bond, if any, the proposed Contract Documents, and all Addenda, if any. Page 153 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 13 9. Change Order: A document recommended by Engineer, which is signed by a Contractor and Owner to authorize an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Times. 10. Constituent of Concern: Any substance, product, waste, or other material of any nature whatsoever (including, but not limited to, Asbestos, Petroleum, Radioactive Material, and PCBs) which is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. (“CERCLA”); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§1801 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 et seq. (“RCRA”); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; and (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 11. Construction Agreement: The written instrument which is evidence of the agreement, contained in the Contract Documents, between Owner and a Contractor covering the Work. 12. Construction Contract: The entire and integrated written agreement between Owner and Contractor concerning the Work. 13. Construction Cost: The cost to Owner of those portions of an entire Specific Project designed or specified by Engineer. Construction Cost does not include costs of services of Engineer or other design professionals and consultants; cost of land or rights-of-way, or compensation for damages to properties; Owner's costs for legal, accounting, insurance counseling or auditing services; interest or financing charges incurred in connection with a Specific Project; or the cost of other services to be provided by others to Owner pursuant to Exhibit B of this Agreement. Construction Cost is one of the items comprising Total Project Costs. 14. Consultants: Individuals or entities having a contract with Engineer to furnish services with respect to a Specific Project as Engineer's independent professional associates, consultants, subcontractors, or vendors. The term Engineer includes Engineer's Consultants. 15. Contract Documents: Those items so designated in the Construction Contract, including the Drawings, Specifications, construction agreement, and general and supplementary conditions. Only printed or hard copies of the items listed in the Construction Contract are Contract Documents. Approved Shop Drawings, other Contractor submittals, and the reports and drawings of subsurface and physical conditions are not Contract Documents. 16. Contract Price: The moneys payable by Owner to a Contractor for completion of the Work in accordance with the Contract Documents and as stated in the Construction Agreement. 17. Contract Times: The numbers of days or the dates stated in a Construction Agreement to: (i) achieve Substantial Completion, and (ii) complete the Work so that it is ready for final payment as evidenced by Engineer's written recommendation of final payment. 18. Contractor: The entity or individual with which Owner has entered into the Construction Contract. Page 154 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 14 19. Correction Period: The time after Substantial Completion during which a Contractor must correct, at no cost to Owner, any Defective Work, normally one year after the date of Substantial Completion or such longer period of time as may be prescribed by Laws or Regulations or by the terms of any applicable special guarantee or specific provision of the Contract Documents. 20. Defective: An adjective which, when modifying the word Work, refers to Work that is unsatisfactory, faulty, or deficient, in that it does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test, or approval referred to in the Contract Documents, or has been damaged prior to Engineer's recommendation of final payment. 21. Documents: Data, reports, Drawings, Specifications, Record Drawings, and other deliverables, whether in printed or electronic media format, provided or furnished in appropriate phases by Engineer to Owner pursuant to this Agreement. 22. Drawings: That part of the Contract Documents prepared or approved by Engineer which graphically shows the scope, extent, and character of the Work to be performed by a Contractor. Shop Drawings are not Drawings as so defined. 23. Effective Date of the Construction Agreement: The date indicated in a Construction Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Construction Agreement is signed and delivered by the last of the two parties to sign and deliver. 24. Effective Date of the Agreement: The date indicated in this Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. 25. Effective Date of the Task Order: The date indicated in the Task Order on which it becomes effective, but if no such date is indicated, it means the date on which the Task Order is signed and delivered by the last of the two parties to sign and deliver. 26. Engineer: The individual or entity named as such in this Agreement. 27. Field Order: A written order issued by Engineer which directs minor changes in the Work but which does not involve a change in the Contract Price or the Contract Times. 28. General Conditions: That part of the Contract Documents which sets forth terms, conditions, and procedures that govern the Work to be performed or furnished by a Contractor with respect to a Specific Project. 29. Hazardous Waste: The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time. 30. Laws and Regulations; Laws or Regulations: Any and all applicable laws, rules, regulations, ordinances, codes, standards, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 31. Owner: The individual or entity with which Engineer has entered into this Agreement and for which the Engineer's services are to be performed. Unless indicated otherwise, this is the Page 155 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 15 same individual or entity that will enter into any construction contracts concerning the Project. 32. PCBs: Polychlorinated biphenyls. 33. Petroleum: Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non-Hazardous Waste and crude oils. 34. Project: The total construction of which the Work to be performed under the Contract Documents may be the whole, or a part. 35. Radioactive Materials: Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 36. Record Drawings: The Drawings as issued for construction on which Engineer, upon completion of the Work, has shown changes due to Addenda or Change Orders and other information which Engineer considers significant based on record documents furnished by Contractor to Engineer and which were annotated by Contractor to show changes made during construction. 37. Reimbursable Expenses: The expenses incurred directly by Engineer in connection with the performing or furnishing of Basic and Additional Services for a Specific Project for which Owner shall pay Engineer as indicated in Exhibit C. 38. Resident Project Representative: The authorized representative, if any, of Engineer assigned to assist Engineer at the Site of a Specific Project during the Construction Phase. As used herein, the term Resident Project Representative or "RPR" includes any assistants or field staff of the RPR agreed to by Owner. The duties and responsibilities of the RPR will be as set forth in each Task Order. 39. Samples: Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 40. Shop Drawings: All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for a Contractor and submitted by a Contractor to Engineer to illustrate some portion of the Work. 41. Site: Lands or areas indicated in the Contract Documents for a Specific Project as being furnished by Owner upon which the Work is to be performed, rights-of-way and easements for access thereto, and such other lands furnished by Owner which are designated for use of a Contractor. 42. Specifications: That part of the Contract Documents prepared by Engineer consisting of written technical descriptions of materials, equipment, systems, standards, and workmanship as applied to the Work to be performed by a Contractor and certain administrative details applicable thereto. 43. Specific Project: An undertaking of Owner as set forth in a Task Order. Page 156 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 16 44. Subcontractor: An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at a Site. 45. Substantial Completion: The time at which the Work has progressed to the point where, in the opinion of Engineer, the Work is sufficiently complete, in accordance with the Contract Documents, so that the Work can be utilized for the purposes for which it is intended. 46. Supplementary Conditions: That part of the Contract Documents which amends or supplements the General Conditions. 47. Supplier: A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or Subcontractor. 48. Task Order: A document executed by Owner and Engineer, including amendments if any, stating the scope of services, Engineer's compensation, times for performance of services and other relevant information for a Specific Project. 49. Total Project Costs: The sum of the Construction Cost, allowances for contingencies, the total costs of services of Engineer or other design professionals and consultants, cost of land, rights-of-way, or compensation for damages to properties, or Owner's costs for legal, accounting, insurance counseling, or auditing services, or interest and financing charges incurred in connection with a Specific Project, or the cost of other services to be provided by others to Owner pursuant to Exhibit B of this Agreement. 50. Work: The entire completed construction or the various separately identifiable parts thereof required to be provided under the Contract Documents for a Specific Project. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by those Contract Documents. 51. Work Change Directive: A written directive to a Contractor signed by Owner upon recommendation of the Engineer, ordering an addition, deletion, or revision in the Work, or responding to differing or unforeseen subsurface or physical conditions under which the Work is to be performed or to emergencies. A Work Change Directive will not change the Contract Price or the Contract Times but is evidence that the parties expect that the change directed or documented by a Work Change Directive will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Times. ARTICLE 8 – EXHIBITS AND SPECIAL PROVISIONS 8.01 Exhibits Attachment 1, Task Order (Suggested Form) Exhibit A, Engineer’s Services Exhibit B, Owner’s Responsibilities Exhibit C, Payments to Engineer for Services and Reimbursable Expenses Page 157 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 17 Exhibit D, Duties, Responsibilities and Limitations of Authority of Resident Project Representative Exhibit E, Not Included Exhibit F, Not Included Exhibit G, Insurance Exhibit H, Dispute Resolution Exhibit I, Limitations on Liability Exhibit J, Special Provisions Exhibit K, Amendment to Task Order 8.02 Total Agreement A. This Agreement (together with the Exhibits identified as included above) constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument based on the format provided in Exhibit K to this Agreement, "Amendment to Task Order." 8.03 Designated Representatives A. With the execution of this Agreement, Engineer and Owner shall designate specific individuals to act as Engineer’s and Owner’s representatives with respect to the services to be performed or furnished by Engineer and responsibilities of Owner under this Agreement. Such individuals shall have authority to transmit instructions, receive information, and render decisions relative to the Agreement on behalf of each respective party. Each Task Order shall likewise designate representatives of the two parties. 8.04 Engineer's Certifications A. Engineer certifies that it has not engaged in corrupt, fraudulent, or coercive practices in competing for or in executing the Agreement. For the purposes of this Paragraph 8.04: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the selection process or in the Agreement execution; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the selection process or the execution of the Agreement to the detriment of Owner, or (b) to deprive Owner of the benefits of free and open competition; 3. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the selection process or affect the execution of the Agreement. Page 158 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 18 8.05 Scanned Reproductions A. The parties agree and stipulate that the original of this Agreement, including the signature page and any attachments, may be scanned and stored in a computer database or similar device, and that any printout or other output readable by sight, the reproduction of which is shown to accurately reproduce the original, may be used for any purpose just as if it were the original, including proof of the content of the original writing. Page 159 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on Page 1. OWNER: City of Sanger, Texas ENGINEER: KSA Engineers, Inc. By:By: Name: Alina Ciocan Name: Joncie H. Young, P.E. Title: City Manager Title: Director of Municipal Services Engineer License or Firm’s Certificate No. F-1356 State of : Texas Date Signed: Date Signed: Address for giving notices: Address for giving notices: P O Box 729 140 E. Tyler Street Sanger, TX 76266 Suite 600 Longview, TX 75601 DESIGNATED REPRESENTATIVE (Paragraph 8.03.A): DESIGNATED REPRESENTATIVE (Paragraph 8.03.A): Name: Tracy A. LaPience, PE Name: David Perkins, PE Title: City Engineers Title: Project Manager Phone Number: 940.458.2751 Phone Number: 972.542.2995 Facsimile Number: 940.458.4072 Facsimile Number: 888.224.9418 E-Mail Address: tlapiene@sangertexas.org E-Mail Address: dperkins@ksaeng.com August 3, 2020 Page 160 Page 1 of 6 ATTACHMENT 1 TASK ORDER FORM This is Task Order No.____, consisting of 6 pages, dated ___________________. KSA Project Number: Owner Project (or Purchase Order) Number: Project Name: In accordance with paragraph 1.01 of the Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated _______________ ("Agreement"), Owner and Engineer agree as follows: 1.Specific Project Data A. Owner: B. Title: C. Description: D. Number of Construction Contracts: 2.Services of Engineer A. Provide the services in Exhibit A – Schedule of Engineer’s Services as outlined below: a.Study and Report Phase: Engineer shall provide the services outlined in Paragraph A1.01 of the Agreement. b.Preliminary Design Phase: Engineer shall provide the services outlined in Paragraph A1.02 of the Agreement. c.Final Design Phase: Engineer shall provide the services outlined in Paragraph A1.03 of the Agreement. d.Bidding or Negotiating Phase: Engineer shall provide the services outlined in Paragraph A1.04 of the Agreement. e.Construction Phase: Engineer shall provide the services outlined in Paragraph A1.05 of the Agreement. f.Commissioning Phase (or Operational Phase): Engineer shall provide the services outlined in Paragraph A1.06 of the General Services Agreement. Page 161 Page 2 of 6 B.Additional Services of ENGINEER: As noted below, the ENGINEER is hereby authorized to perform the following additional services as outlined in Exhibit A – Paragraphs 2.01 and 2.02: Included Excluded a. Design Survey b. Grant or Loan Application c. Storm Water Pollution Prevention Plan d. Environmental Assessment e. Environmental Information Document f. Resident Project Representative Services g. Construction Survey (Baselines and Benchmarks) h. Geotechnical Investigation i. Materials Testing j. Analytical Testing k. Reimbursable Expenses (Mileage, Printing, Postage & etc.) l. Easement or Boundary Surveys m. Easement or Boundary Descriptions n. Land Acquisition Services o. TxDOT Utility Installation Request Applications p. Operation and Maintenance Manual q. Other: r. Other: s. Other: t. Other: u. Other: v. Other: w. Other: Page 162 Page 3 of 6 3.Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 and in Exhibit B, except as modified by this Task Order. 4.Times for Rendering Services Item Calendar Days From Notice to Proceed Approximate Date Notice to Proceed from Owner to KSA Complete Study and Report Phase Complete Preliminary Design Phase Complete Final Design Phase Submit Plans & Specs for Review by Owner/Reviewing Agency Approval of Plans & Specs by Owner Approval of Plans & Specs by Reviewing Agency Advertise for Bids (minimum 2 notices) Pre-Bid Conference Open Bids Award Bid Execute Construction Contract Pre-Construction Conference; Issue Notice to Proceed Start Construction Phase Complete Construction Phase Note: Should review times exceed those identified above, the project schedule will be extended accordingly. 5.Payments to Engineer Page 163 Page 4 of 6 A.Owner shall pay Engineer for services rendered as follows: Study & Preliminary Final Construction Payment Report Design Design Bidding Phase Commissioning Method Work Task Phase Phase Phase Phase (See Note Two)Phase Total (See Note 1) Basic Services Lump Sum Subtotal Standard Hourly Rate and Reimbursable Expenses Subtotal Total Notes: 1 Payment Method: Fees shown for services to be provided on the basis of “Standard Hourly Rates and Reimbursable Expenses” are estimated only and are not considered lump sum or not-to-exceed values. 2 Construction Phase Basic Service assumes a construction period of ____ consecutive calendar days. ENGINEER shall be subject to additional compensation if construction is extended beyond this period. Page 164 Page 5 of 6 6.Hourly Rates and Reimbursable Expenses Schedule Rates for hourly work and reimbursable expenses effective on the date of this Agreement are: Principal $260.00/hour Senior Environmental Planner $215.00/hour Environmental Planner $170.00/hour Senior Aviation Planner $220.00/hour Aviation Planner $168.00/hour Senior Urban Design Planner $215.00/hour Urban Design Planner $185.00/hour Development Services Manager $195.00/hour Electrical Engineer $230.00/hour Mechanical Engineer $175.00/hour Senior Project Manager $205.00/hour Project Manager $175.00/hour Senior Project Engineer $165.00/hour Project Engineer $135.00/hour Senior Design Engineer $120.00/hour Design Engineer $110.00/hour Senior Project Architect $190.00/hour Project Architect $140.00/hour Design Architect $100.00/hour GIS Specialist $140.00/hour Senior Engineering Technician $180.00/hour Engineering Technician $100.00/hour Senior Design Technician $120.00/hour Design Technician $ 85.00/hour Safety Manager $130.00/hour Safety Specialist $ 95.00/hour TCEQ Instructor $ 95.00/hour Regulation Compliance Specialist $ 90.00/hour Project Assistant $ 85.00/hour Senior CAD Technician $ 85.00/hour CAD Technician $ 75.00/hour Senior Project Representative $100.00/hour Senior Project Representative - After Hours $120.00/hour Project Representative $ 90.00/hour Project Representative - After Hours $110.00/hour Graphic Designer $ 70.00/hour Administrative Assistant $ 75.00/hour Secretary $ 55.00/hour Three-Man Survey Crew $185.00/hour Two-Man Survey Crew $155.00/hour Senior Registered Surveyor $160.00/hour Registered Surveyor $130.00/hour Senior Survey Technician $110.00/hour Survey Technician $ 95.00/hour Mileage $ 0.58/mile ATV (4-Wheeler) $100.00/day GPS $100.00/day Reimbursable Expenses (Travel, Lodging, Copies, Printing) Actual Cost Outside Consultants Cost + 15% NOTE: The Standard Hourly Rates and Reimbursable Expenses Schedule shall be adjusted annually as of January to reflect equitable changes in the compensation payable to Engineer. Page 165 Page 6 of 6 7. Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is __________________. OWNER: City of Sanger, Texas ENGINEER: KSA Engineers, Inc. By:By: Name: Name: Title:Title: Date Signed: Date Signed: Engineer License or Firm’s Certificate No. F-1356 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name:Name: Title: Title: Address: Address: E-Mail Address:E-Mail Address: Phone: Phone: Fax:Fax: Page 166 Page 1 Exhibit A– Engineer’s Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT A, consisting of 11 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Engineer's Services Introduction: PART 1 – STUDY AND REPORT PHASE SERVICES – Basic Services A1.01 Study and Report Phase For each Task Order that includes study or report services, select from or supplement the following possible services: A. The Engineer shall: 1. Consult with Owner to define and clarify Owner's requirements for a Specific Project and available data. 2. Advise Owner as to the necessity of Owner's providing data or services of the types described in Exhibit B, and, if requested, assist Owner in obtaining such data and services. 3. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of a Specific Project designed or specified by Engineer, including but not limited to mitigating measures identified in the environmental assessment. 4. Identify and evaluate alternate solutions available to Owner for a Specific Project, and, after consultation with Owner, recommend to Owner those solutions which in Engineer's judgment meet Owner's requirements for a Specific Project. 5. Prepare a report (the "Report") which will, as appropriate, contain schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and those alternate solutions available to Owner which Engineer recommends. The Report will be accompanied by: Engineer's opinion of Total Project Costs for each solution which is so recommended for a Specific Project with each component separately itemized, including the following, which will be separately itemized: a. opinion of probable Construction Cost, b. allowances for contingencies and for the estimated total costs of design, professional, and related services provided by Engineer and, c. on the basis of information furnished by Owner, allowances for other items and services included within the definition of Total Project Costs. Page 167 Page 2 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 6. Furnish the number of review copies of the Report to Owner within the time period set forth in the Task Order and review it with Owner. 7. Revise the Report in response to Owner's and other parties' comments, as appropriate, and furnish the number of three final copies of the revised Report to the Owner within the time period set forth in the Task Order. B. Engineer's services under the Study and Report Phase will be considered complete on the date when the final copies of the revised Report have been delivered to Owner. PART 2: DESIGN ACTIVITIES - Basic Services A1.02 Preliminary Design Phase For each Task Order that includes preliminary design services, select from or supplement the following possible services: A. Engineer shall on the basis of the above acceptance, selection, and authorization: 1. Prepare Preliminary Design Phase documents consisting of final design criteria, preliminary drawings, outline specifications and written descriptions of a Specific Project. 2. Provide necessary field surveys and topographic and Request available utility mapping for design purposes. Utility mapping will be based upon information obtained from utility owners. 3. Advise Owner if additional reports, data, information, or services of the types described in Exhibit B are necessary and assist Owner in obtaining such reports, data, information, or services. 4. Based on the information contained in the Preliminary Design Phase documents, submit a current opinion of probable Construction Cost and any adjustments to Total Project Costs known to Engineer, which will be itemized as provided in the Study and Report Phase Services section above. 5. Furnish the Preliminary Design Phase documents to and review them with Owner. 6. Submit to Owner the number of final copies of the Preliminary Design Phase documents and revised opinion of probable Construction Cost within the time period set forth in the Task Order. B. Engineer's services under the Preliminary Design Phase will be considered complete on the date when final copies of the Preliminary Design Phase documents have been delivered to Owner. A1.03 Final Design Phase For each Task Order that includes final design services, select from or supplement the following possible services: A. Engineer shall: Page 168 Page 3 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 1. Prepare final Drawings and Specifications indicating the scope, extent, and character of the Work to be performed and furnished by Contractor. Where appropriate, prepare Specifications in general conformance with the format of the Construction Specifications Institute. 2. Provide technical criteria, written descriptions, and design data for Owner's use in filing applications for permits from or approvals of governmental authorities having jurisdiction to review or approve the final design of a Specific Project and assist Owner in consultations with appropriate authorities. 3. Provide Owner a current opinion of probable Construction Cost and any adjustments to Total Project Costs known to Engineer, itemized as provided in the Study and Report Phase Services section above. 4. Prepare and furnish Bidding Documents for review and approval by Owner, its legal counsel, and other advisors, as appropriate, and assist Owner in the preparation of other related documents. 5. Submit the number of three final copies of the Bidding Documents and a current opinion of probable Construction Cost to Owner within the time period set forth in the Task Order. 6. Prepare for, coordinate with, participate in, and respond to structured independent review processes, including, but not limited to, construction management, cost estimating, project peer review, value engineering, and constructibility review requested by Owner; and perform or furnish services required to revise studies, reports, Drawings, Specifications, or other Bidding Documents as a result of such review processes. B. Engineer's services under the Final Design Phase will be considered complete on the date when the required submittals have been delivered to Owner. PART 3: BIDDING AND NEGOTIATION - Basic Services A1.04 Bidding or Negotiating Phase For each Task Order that includes bidding or negotiation services, select from or supplement the following possible services: A. The Engineer shall: 1. Assist Owner in advertising for and obtaining bids or negotiating proposals for the Work and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have been issued, attend pre-Bid conferences, if any, and receive and process Contractor deposits or charges for the Bidding Documents. 2. Issue Addenda as appropriate to clarify, correct, or change the Bidding Documents. 3. Consult with Owner as to the acceptability of subcontractors, suppliers, and other individuals and entities proposed by Contractor for those portions of the Work as to which such acceptability is required by the Bidding Documents. Page 169 Page 4 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 4. Prepare additional Bidding Documents or Contract Documents for alternate bids or prices requested by Owner for the Work or a portion thereof. 5. If bidding documents require, the Engineer shall evaluate and determine the acceptability of "or equals" and substitute materials and equipment proposed by bidders, but subject to the provisions below regarding additional compensation for an excessive number of such substitute or "or equal" submittals. 6. Attend the bid opening, prepare bid tabulation sheets, and assist Owner in evaluating bids or proposals and in assembling and awarding contracts for the Work. 7. Assist Owner with bid protests, rebidding, or renegotiating contracts for construction, materials, equipment, or services. 8. Perform or provide the following additional Bidding or Negotiating Phase tasks or deliverables: [here list any such tasks or deliverables] B. The Bidding or Negotiating Phase will be considered complete upon commencement of the Construction Phase or upon cessation of negotiations with prospective Contractors (except as may be required if Exhibit F is a part of the Task Order). PART 4: CONSTRUCTION AND COMMISSIONING - Basic Services A1.05 Construction Phase For each Task Order that includes Construction Phase services, select from or supplement the following possible services: A. Engineer shall provide the following services: 1. General Administration of Construction Contract: Consult with Owner and act as Owner's representative as provided in the General Conditions. The extent and limitations of the duties, responsibilities and authority of Engineer as assigned in said General Conditions shall not be modified, except as Engineer may otherwise agree in writing. All of Owner's instructions to Contractor will be issued through Engineer, who shall have authority to act on behalf of Owner in dealings with Contractor to the extent provided in this Agreement and said General Conditions except as otherwise provided in writing. 2. Resident Project Representative (RPR): Provide the services of an RPR at the Site of the Specific Project to assist the Engineer and to provide more extensive observation of Contractor's work. Duties, responsibilities, and authority of the RPR are as set forth in the Task Order and in Exhibit D, "Duties, Responsibilities and Limitations of Authority of Resident Project Representative." The furnishing of such RPR's services will not limit, extend, or modify Engineer's responsibilities or authority except as expressly set forth in Exhibit D. 3. Selecting Independent Testing Laboratory: Assist Owner in the selection of an independent testing laboratory to perform the services identified in Paragraph B2.01.0. Exhibit B, Paragraph P. Page 170 Page 5 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 4. Pre-Construction Conference: Participate in a pre-construction conference prior to commencement of Work at the Site. 5. Schedules: Receive, review, and determine the acceptability of any and all schedules that Contractor is required to submit to Engineer, including the Progress Schedule, Schedule of Submittals, and Schedule of Values. 6. Baselines and Benchmarks: As appropriate, establish baselines and benchmarks for locating the Work which in Engineer's judgment are necessary to enable Contractor to proceed. 7. Visits to Site and Observation of Construction: In connection with observations of Work in progress : a. Make visits to the Site at intervals appropriate to the various stages of construction, as Engineer deems necessary, in order to observe as an experienced and qualified design professional the progress of Contractor's executed Work. Such visits and observations by Engineer, and the Resident Project Representative, if any, are not intended to be exhaustive or to extend to every aspect of the Work in progress or to involve detailed inspections of the Work in progress beyond the responsibilities specifically assigned to Engineer in the Task Order and the Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the Work based on Engineer's exercise of professional judgment as assisted by the Resident Project Representative, if any. Based on information obtained during such visits and observations, Engineer will determine in general if the Work is proceeding in accordance with the Contract Documents, and Engineer shall keep Owner informed of the progress of the Work. b. The purpose of Engineer's visits to, and representation by the Resident Project Representative, if any, at the Site of the Specific Project, will be to enable Engineer to better carry out the duties and responsibilities assigned to and undertaken by Engineer during the Construction Phase, and, in addition, by the exercise of Engineer's efforts as an experienced and qualified design professional, to provide for Owner a greater degree of confidence that the completed Work will conform in general to the Contract Documents and that Contractor has implemented and maintained the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Engineer shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Work, nor shall Engineer have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to Contractor's Work, or for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly, Engineer neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish or perform the Work in accordance with the Contract Documents. 8. Defective Work: Reject Work if, on the basis of Engineer's observations, Engineer believes that such Work (a) is defective under the standards set forth in the Contract Documents, (b) will not produce a completed Project that conforms to the Contract Documents or (c) will imperil the Page 171 Page 6 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. 9. Clarifications and Interpretations; Field Orders: Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of the Work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. Subject to any limitations in the Contract Documents, Engineer may issue Field Orders authorizing minor variations from the requirements of the Contract Documents. 10. Change Orders and Work Change Directives: Recommend change orders and work change directives to Owner, as appropriate, and prepare change orders and work change directives as required. 11. Shop Drawings and Samples: Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. Engineer shall meet any Contractor's submittal schedule that Engineer has accepted. 12. Substitutes and "or-equal": Evaluate and determine the acceptability of substitute or "or-equal" materials and equipment proposed by Contractor, but subject to any provisions below regarding additional compensation for evaluation of such substitute or "or equal" submittals. 13. Inspections and Tests: Require such special inspections or tests of the Work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or the Contract Documents. Engineer's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Engineer shall be entitled to rely on the results of such tests. 14. Disagreements between Owner and Contractor: Render formal written decisions on all duly submitted issues relating to the acceptability of the Work or the interpretation of the requirements of the Contract Documents pertaining to the execution, performance or progress of the Work; review each duly submitted Claim by Owner or Contractor, and in writing either deny such Claim in whole or in part, approve such Claim, or decline to resolve such Claim if Engineer in its discretion concludes that to do so would be inappropriate. In rendering such decisions, Engineer shall be fair and not show partiality to Owner or Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 15. Applications for Payment: Based on Engineer's observations as an experienced and qualified design professional and on review of Applications for Payment and accompanying supporting documentation: Page 172 Page 7 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. a. Determine the amounts that Engineer recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute Engineer's representation to Owner, based on such observations and review, that, to the best of Engineer's knowledge, information and belief, the Work has progressed to the point indicated, the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation), and the conditions precedent to Contractor's being entitled to such payment appear to have been fulfilled in so far as it is Engineer's responsibility to observe the Work. In the case of unit price work, Engineer's recommendations of payment will include final determinations of quantities and classifications of the Work (subject to any subsequent adjustments allowed by the Contract Documents). The responsibilities of Engineer contained in Paragraph A1.05.A.15.a are expressly subject to the limitations set forth in Paragraph A1.05.A.15.b and other express or general limitations in this Agreement and elsewhere. b. By recommending any payment, Engineer shall not thereby be deemed to have represented that observations made by Engineer to check the quality or quantity of the Work as it is performed and furnished have been exhaustive, extended to every aspect of the Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Engineer in this Agreement and the Contract Documents. Neither Engineer's review of the Work for the purposes of recommending payments nor Engineer's recommendation of any payment including final payment will impose on Engineer responsibility to supervise, direct, or control the Work in progress or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on Engineer to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any portion of the Work in progress, materials, or equipment has passed to Owner free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between Owner and Contractor that might affect the amount that should be paid. 16. Contractor's Completion Documents: Receive, review and transmit to Owner maintenance and operating instructions, schedules guarantees, bonds, certificates, or other evidence of insurance not previously submitted and required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings, Samples and other data approved as provided above, and transmit the annotated record documents which are to be assembled by Contractor in accordance with the Contract Documents to obtain final payment. The extent of such review by Engineer will be limited as provided above. 17. Substantial Completion: Promptly after notice from Contractor that Contractor considers the entire Work ready for its intended use, in company with Owner and Contractor, visit the Site to determine if the Work is Substantially Complete. If after considering any objections of Owner, Engineer considers the Work Substantially Complete, Engineer shall deliver a certificate of Substantial Completion to Owner and Contractor. Page 173 Page 8 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 18. Final Notice of Acceptability of the Work: Conduct a final payment inspection to determine if the completed Specific Project of Contractor is acceptable so that Engineer may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, Engineer shall also provide a notice in the form attached hereto as Exhibit E ("Notice of Acceptability of Work") that the Work is acceptable (subject to the provisions of Paragraph A1.05.A.15.b) to the best of Engineer's knowledge, information, and belief and based on the extent of the services provided by Engineer under this Agreement. 19. Defective Work: Together with Owner, visit the Site to observe any apparent defects in the Work, assist Owner in consultations and discussions with Contractor concerning correction of any such defects, and make recommendations as to replacement or correction of Defective Work, if any. 20. Correction Period: Together with Owner or Owner's representative, visit the Site within one month before the end of the Correction Period to ascertain whether any portion of the Work is subject to correction. B. Duration of Construction Phase: The Construction Phase will commence with the execution of the first Construction Agreement for a Specific Project or any part thereof and will terminate upon written recommendation by Engineer for final payment to Contractors. If a Specific Project involves more than one prime contract as indicated in the Task Order, Construction Phase services may be rendered at different times in respect to the separate contracts. A1.06 Commissioning Phase For each Task Order that includes facilities commissioning services, select from or supplement the following possible services: A. Engineer shall: 1. Assist Owner in connection with the adjusting of Specific Project equipment and systems. 2. Assist Owner in training Owner's staff to operate and maintain Specific Project equipment and systems. 3. Prepare operation and maintenance manuals. 4. Assist Owner in developing procedures for (a) control of the operation and maintenance of Specific Project equipment and systems, and (b) related record-keeping. 5. Prepare and furnish to Owner, in the format agreed to, Record Drawings showing appropriate record information based on Project annotated record documents received from Contractor. Page 174 Page 9 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. PART 5– OTHER ADDITIONAL SERVICES A2.01 For each Task Order, consider the inclusion of the following possible services: A. Engineer shall: 1. Prepare applications and supporting documents for private or governmental grants, loans or advances in connection with a Specific Project; prepare or review environmental assessments and impact statements; review and evaluate the effects on the design requirements for a Specific Project of any such statements and documents prepared by others; and assist in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of a Specific Project. 2. Provide services to make measured drawings of or to investigate existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Owner. 3. Provide renderings or models for Owner's use. 4. Undertake investigations and studies including, but not limited to, detailed consideration of operations, maintenance, and overhead expenses; the preparation of financial feasibility and cash flow studies, rate schedules, and appraisals; assist in obtaining financing for a Specific Project; evaluate processes available for licensing, and assist Owner in obtaining process licensing; detailed quantity surveys of materials, equipment, and labor; and audits or inventories required in connection with construction performed by Owner. 5. In addition to baselines and benchmarks, provide more extensive construction surveys and staking to enable a Contractor to perform its work and any type of property surveys or related engineering services needed for the transfer of interests in real property; and provide other special field surveys. 6. Provide assistance in responding to the presence of any Constituent of Concern at any Site, in compliance with current Laws and Regulations. 7. Prepare to serve or serve as a consultant or witness for Owner in any litigation, arbitration or other dispute resolution process related to a Specific Project. 8. Provide the services of a Resident Project Representative (RPR) at the Site of the Specific Project to assist the Engineer and to provide more extensive observation of Contractor's work. Duties, responsibilities, and authority of the RPR are as set forth in the Task Order and in Exhibit D, "Duties, Responsibilities and Limitations of Authority of Resident Project Representative." The furnishing of such RPR's services will not limit, extend, or modify Engineer's responsibilities or authority except as expressly set forth in Exhibit D. 9. Provide assistance with the acquisition of land or easements for the Project. 10. Provide design survey or topographic mapping services. Page 175 Page 10 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. PART 6: ADDITIONAL SERVICES REQUIRING AMENDMENT TO TASK ORDER A2.02 Additional Services Requiring an Amendment to Task Order A. Advance Written Authorization Required: During performance under a Task Order, Owner may authorize Engineer in writing to furnish or obtain from others Additional Services of the types listed below. The Task Order shall be amended to reflect the inclusion of such Additional Services. Services resulting from significant changes in the scope, extent, or character of the portions of a Specific Project designed or specified by Engineer or its design requirements including, but not limited to, changes in size, complexity, Owner's schedule, character of construction, or method of financing; and revising previously accepted studies, reports, Drawings, Specifications, or Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date of the Task Order or are due to any other causes beyond Engineer's control. 1. Services resulting from Owner's request to evaluate additional Study and Report Phase alternative solutions beyond those identified in Paragraph A.1.01.A.4. 2. Services required as a result of Owner's providing incomplete or incorrect Project information to Engineer. 3. Providing Construction Phase services beyond the Contract Times set forth in the Task Order. 4. Providing more extensive services required to enable Engineer to issue notices or certifications requested by Owner, subject to the terms of Paragraph 6.01.F of the Agreement. 5. Overtime work requiring higher than regular rates. 6. Other services proposed to be performed or furnished by Engineer not otherwise provided for in this Agreement. B. Advance Written Authorization Not Required: Engineer shall advise Owner in advance that Engineer will immediately commence to perform or furnish the Additional Services of the types listed below. For such Additional Services, Engineer need not request or obtain specific advance written authorization from Owner. Engineer shall cease performing or furnishing such Additional Services upon receipt of written notice from Owner. The Task Order shall be amended to reflect the inclusion of such Additional Services. 1. Services in connection with Work Change Directives and Change Orders to reflect changes requested by Owner so as to make the compensation commensurate with the extent of the Additional Services rendered. 2. Services in making revisions to Drawings and Specifications occasioned by the acceptance of substitute materials or equipment other than "or-equal" items; services after the award of any Construction Contract in evaluating and determining the acceptability of a proposed substitution, whether approved or not; evaluation and determination of an excessive number Page 176 Page 11 Exhibit A– Engineer's Services EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. of proposed "or equals" or substitutions whether proposed before or after award of the Construction Contract. 3. Services resulting from significant delays, changes, or price increases occurring as a direct or indirect result of materials, equipment, or energy shortages. 4. Additional or extended services during construction made necessary by (1) emergencies or acts of God endangering the Work (advance notice not required), (2) the presence at the site of any Constituent of Concern or items of historical or cultural significance, (3) Work damaged by fire or other cause during construction, (4) a significant amount of defective, neglected, or delayed work by Contractor, (5) acceleration of the progress schedule involving services beyond normal working hours, or (6) default by Contractor. 5. Services in connection with any partial utilization of any part of the Work on a Specific Project by Owner prior to Substantial Completion. 6. Reviewing a Shop Drawing more than three times, as a result of repeated inadequate submissions by Contractor. 7. While at the Site, compliance by Engineer and its staff with those terms of Owner's or Contractor's safety program enacted or provided to Engineer subsequent to the Effect Date of the Task Order that exceed those normally required of engineering personnel by federal, state, or local safety authorities for similar construction sites. 8. Evaluation of an unreasonable claim or an excessive number of claims or requests for information submitted by a Contractor or others in connection with the Work on a Specific Project. Page 177 Page 1 Exhibit B– Owner’s Responsibilities EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT B, consisting of 3 pages, referred to In and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Owner's Responsibilities Article 2 of the Agreement is amended and supplemented to include the following responsibilities unless expressly stated otherwise in a Task Order. A. Provide Engineer with all criteria and full information as to Owner's requirements for the Specific Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which Owner will require to be included in the Drawings and Specifications; and furnish copies of Owner's standard forms, conditions, and related documents for Engineer to include in the Bidding Documents, when applicable. B. Furnish to Engineer any other available information pertinent to the Specific Project including reports and data relative to previous designs, or investigation at or adjacent to the Site of the Specific Project. C. Following Engineer's assessment of initially-available Specific Project information and data and upon Engineer's request, furnish or otherwise make available such additional Specific Project related information and data as is reasonably required to enable Engineer to complete its Basic and Additional Services. Such additional information or data would generally include the following: 1. Property descriptions. 2. Zoning, deed, and other land use restrictions. 3. Property, boundary, easement, right-of-way, and other special surveys or data, including establishing relevant reference points. 4. Explorations and tests of subsurface conditions at or contiguous to the Site, drawings of physical conditions relating to existing surface or subsurface structures at the Site, or hydrographic surveys, with appropriate professional interpretation thereof. 5. Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to a Specific Project, the Site and adjacent areas. 6. Data or consultations as required for a Specific Project but not otherwise identified in the Agreement, the Exhibits thereto, or the Task Order. D. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of the presence at the Site of any Constituent of Concern, or of any other development that Page 178 Page 2 Exhibit B – Owner’s Responsibilities EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. affects the scope or time of performance of Engineer's services, or any defect or nonconformance in Engineer's services, the Work, or in the performance of any Contractor. E. Authorize Engineer to provide Additional Services as set forth in the Task Order as required. F. Arrange for safe access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under the Task Order. G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications, proposals, and other documents presented by Engineer for the Specific Project (including obtaining advice of an attorney, insurance counselor, and other advisors or consultants as Owner deems appropriate with respect to such examination) and render in writing timely decisions pertaining thereto. H. Provide reviews, approvals, and permits from all governmental authorities having jurisdiction to approve all phases of the Specific Project designed or specified by Engineer and such reviews, approvals, and consents from others as may be necessary for completion of each phase of the Specific Project. I. Recognizing and acknowledging that Engineer's services and expertise do not include the following services, provide, as required for the Specific Project: 1. Accounting, bond and financial advisory, independent cost estimating, and insurance counseling services. 2. Legal services with regard to issues pertaining to the Specific Project as Owner requires, a Contractor raises, or Engineer reasonably requests. 3. Such auditing services as Owner requires to ascertain how or for what purpose a Contractor has used the moneys paid. J. Place and pay for advertisement for Bids in appropriate publications. K. Advise Engineer of the identity and scope of services of any independent consultants employed by Owner to perform or furnish services in regard to the Specific Project, including, but not limited to, cost estimating, project peer review, value engineering, and constructability review. L. Furnish to Engineer data as to Owner's anticipated costs for services to be provided by others (including, but not limited to, accounting, bond and financial, independent cost estimating, insurance counseling and legal advice) for Owner so that Engineer may assist the Owner in collating the various cost categories which comprise Total Project Costs. M. If Owner designates a construction manager or an individual or entity other than, or in addition to, Engineer to represent Owner at the Site, define and set forth in the Task Order the duties, responsibilities, and limitations of authority of such other party and the relation thereof to the duties, responsibilities, and authority of Engineer. N. If more than one prime contract is to be awarded for the Work of the Specific Project designed or specified by Engineer, designate in the Task Order a person or entity to have authority and responsibility for coordinating the activities among the various prime Contractors. Define and set Page 179 Page 3 Exhibit B – Owner’s Responsibilities EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. forth in the Task Order the duties, responsibilities, and limitations of authority of such individual or entity and the relation thereof to the duties, responsibilities, and authority of Engineer. O. Attend the pre-bid conference, bid opening, pre-construction conferences, construction progress and other job related meetings, and Substantial Completion and final payment visits to the Site. P. Provide the services of an independent testing laboratory to perform all inspections, tests, and approvals of Samples, materials, and equipment required by the Contract Documents, or to evaluate the performance of materials, equipment, and facilities of Owner, prior to their incorporation into the Work for the Specific Project with appropriate professional interpretation thereof. Q. Provide Engineer with the findings and reports generated by any independent testing laboratory, if Engineer is required to review such documents. R. Inform Engineer of any specific requirements of safety or security programs that are applicable to Engineer, as a visitor to the Site. S. Perform or provide the following additional services: Page 180 Page 1 Exhibit C – Payments to Engineer for Services and Reimbursable Expenses EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT C, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Payments to Engineer for Services and Reimbursable Expenses Article 2 of the Agreement is amended and supplemented to include the following agreement of the parties: ARTICLE 2 – OWNER'S RESPONSIBILITIES C2.01 Method of Payment B. Owner shall pay Engineer for services in accordance with one or more of the following methods as identified in each Task Order: 1. Method A: Lump Sum 2. Method B: Standard Hourly Rates 3. Method C: Direct Labor Costs Times a Factor 4. Method D: C2.02 Explanation of Methods A. Method A – Lump Sum 1. Owner shall pay Engineer a Lump Sum amount for the specified category of services. 2. The Lump Sum will include compensation for Engineer's services and services of Consultants, if any. Appropriate amounts will be incorporated in the Lump Sum to account for labor, overhead and profit. and Reimbursable Expenses. 3. The portion of the Lump Sum amount billed for Engineer's services will be based upon Engineer's estimate of the proportion of the total services actually completed during the billing period to the Lump Sum. B. Method B – Standard Hourly Rates 1. For the specified category of services, the Owner shall pay Engineer an amount equal to the cumulative hours charged to the Specific Project by each class of Engineer's employees times Standard Hourly Rates for each applicable billing class for all services performed on the Specific Project, plus Reimbursable Expenses and Consultant's charges, if any. 2. Standard Hourly Rates include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non-project operating costs, and operating margin or profit. Page 181 Page 2 Exhibit C – Payments to Engineer for Services and Reimbursable Expenses EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 3. Engineer's Reimbursable Expenses Schedule and Standard Hourly Rates are attached to this Exhibit as Appendices 1 and 2 Appendix 1. 4. The total estimated compensation for the specified category of services shall be stated in the Task Order. This total estimated compensation will incorporate all labor at Standard Hourly Rates, Reimbursable Expenses, and Consultants' charges, if any. 5. The amounts billed will be based on the cumulative hours charged to the specified category of services on the Specific Project during the billing period by each class of Engineer's employees times Standard Hourly Rates for each applicable billing class, plus Reimbursable Expenses and Engineer's Consultant's charges, if any. 6. The Standard Hourly Rates and Reimbursable Expenses Schedule shall be adjusted annually (as of ____) to reflect equitable changes in the compensation payable to Engineer. C. Method C – Direct Labor Costs Times a Factor 1. For the specified category of services, the Owner shall pay Engineer an amount equal to Engineer's Direct Labor Costs times a Factor of ____ for the services of Engineer's employees engaged on the Specific Project, plus Reimbursable Expenses, and Engineer's Consultant's charges, if any. Direct Labor Costs means salaries and wages paid to employees but does not include payroll related costs or benefits. 2. Engineer's Reimbursable Expenses Schedule is attached to this Exhibit as Appendix 1. 3. The total estimated compensation for the specified category of services shall be stated in the Task Order. This total estimated compensation incorporates all labor, overhead, profit, Reimbursable Expenses, and Engineer's Consultant's charges, if any. 4. The amounts billed will be based on the applicable Direct Labor Costs for the cumulative hours charged to the specified category of services on the Specific Project during the billing period times the above-designated Factor, plus Reimbursable Expenses and Engineer's Consultant's charges, if any. 5. The Direct Labor Costs and the Factor applied to Direct Labor Costs will be adjusted annually (as of____) to reflect equitable changes in the compensation payable to Engineer. D. Method D – C2.03 Reimbursable Expenses Costs incurred by Engineer in the performance of the Task Order in the following categories constitute Reimbursable Expenses: A. Transportation and subsistence incidental thereto; advertisements, postage, and shipping costs; providing and maintaining field office facilities including furnishings and utilities; subsistence and transportation of Resident Project Representative and their assistants; toll telephone calls, faxes, and telegrams; and reproduction of reports, Drawings, Specifications, Bidding Documents, and similar Specific Project-related items in addition to those required under Exhibit A. If authorized in advance by Owner, Reimbursable Expenses will also include Page 182 Page 3 Exhibit C – Payments to Engineer for Services and Reimbursable Expenses EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. expenses incurred for computer time and the use of other highly specialized equipment. Reimbursable expenses shall be paid at rates set forth in Appendix 1 to this Exhibit C which shall be adjusted annually (as of the date of the Agreement) to reflect equitable changes in the rates. B. The amounts payable to Engineer for Reimbursable Expenses will be the project-specific internal expenses actually incurred or allocated by Engineer, plus all invoiced external Reimbursable Expenses allocable to a Specific Project, the latter multiplied by a Factor of 1.0. C2.04 Consultant Charges A. The amount payable to Engineer for Additional Services performed by the Engineer’s Consultants shall be equal to 1.15 times the consultant’s charges for these services. C2.05 Serving as a Witness A. For services performed by Engineer's employees as witnesses giving testimony in any litigation, arbitration or other legal or administrative proceeding under Paragraph A2.01.A.20, at a rate of 1.5 times the witness’s standard hourly rate. Compensation for Consultants for such services will be by reimbursement of Consultants' reasonable charges to Engineer for such services. C2.06 Other Provisions Concerning Payment A. Extended Contract Times. Should the Contract Times to complete the Work be extended beyond the period stated in the Task Order, payment for Engineer's services shall be continued based on the Standard Hourly Rates Method of Payment. B. Estimated Compensation Amounts 1. Engineer's estimate of the amounts that will become payable for services are only estimates for planning purposes, are not binding on the parties, and are not the minimum or maximum amounts payable to Engineer under the Agreement. 2. When estimated compensation amounts have been stated in a Task Order and it subsequently becomes apparent to Engineer that a compensation amount thus estimated will be exceeded, Engineer shall give Owner written notice thereof. Promptly thereafter Owner and Engineer shall review the matter of services remaining to be performed and compensation for such services. Owner shall either agree to such compensation exceeding said estimated amount or Owner and Engineer shall agree to a reduction in the remaining services to be rendered by Engineer so that total compensation for such services will not exceed said estimated amount when such services are completed. If Engineer exceeds the estimated amount before Owner and Engineer have agreed to an increase in the compensation due Engineer or a reduction in the remaining services, the Engineer shall give written notice thereof to Owner and shall be paid for all services rendered thereafter. Page 183 This is Appendix 1 to EXHIBIT C, consisting of 1 page, referred to in and part of the Standard Form of Agreement between Owner and Engineer for Professional Services – Task Order Edition, dated . Hourly Rates and Reimbursable Expenses Schedule Rates for hourly work and reimbursable expenses effective on the date of this Agreement are: Principal $260.00/hour Senior Environmental Planner $215.00/hour Environmental Planner $170.00/hour Senior Aviation Planner $220.00/hour Aviation Planner $168.00/hour Senior Urban Design Planner $215.00/hour Urban Design Planner $185.00/hour Development Services Manager $195.00/hour Electrical Engineer $230.00/hour Mechanical Engineer $175.00/hour Senior Project Manager $205.00/hour Project Manager $175.00/hour Senior Project Engineer $165.00/hour Project Engineer $135.00/hour Senior Design Engineer $120.00/hour Design Engineer $110.00/hour Senior Project Architect $190.00/hour Project Architect $140.00/hour Design Architect $100.00/hour GIS Specialist $140.00/hour Senior Engineering Technician $180.00/hour Engineering Technician $100.00/hour Senior Design Technician $120.00/hour Design Technician $ 85.00/hour Safety Manager $130.00/hour Safety Specialist $ 95.00/hour TCEQ Instructor $ 95.00/hour Regulation Compliance Specialist $ 90.00/hour Project Assistant $ 85.00/hour Senior CAD Technician $ 85.00/hour CAD Technician $ 75.00/hour Senior Project Representative $100.00/hour Senior Project Representative - After Hours $120.00/hour Project Representative $ 90.00/hour Project Representative - After Hours $110.00/hour Graphic Designer $ 70.00/hour Administrative Assistant $ 75.00/hour Secretary $ 55.00/hour Three-Man Survey Crew $185.00/hour Two-Man Survey Crew $155.00/hour Senior Registered Surveyor $160.00/hour Registered Surveyor $130.00/hour Senior Survey Technician $110.00/hour Survey Technician $ 95.00/hour Mileage $ 0.58/mile ATV (4-Wheeler) $100.00/day GPS $100.00/day Page 184 Reimbursable Expenses (Travel, Lodging, Copies, Printing) Actual Cost Outside Consultants Cost + 15% NOTE: The Standard Hourly Rates and Reimbursable Expenses Schedule shall be adjusted annually as of January to reflect equitable changes in the compensation payable to Engineer. Page 185 Page 1 Exhibit D – Duties, Responsibilities, and Limitations of Authority of Resident Project Representative EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT D, consisting of 5 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Schedule of Duties, Responsibilities, and Limitations of Authority of Resident Project Representative The following duties, responsibilities, and limitations of authority may be incorporated in the Task Order for a Specific Project: D1.01 Resident Project Representative A. Engineer shall furnish a Resident Project Representative ("RPR") to assist Engineer in observing progress and quality of the Work. The RPR may provide full time representation or may provide representation to a lesser degree. B. Through RPR's observations of Contractor's work in progress and field checks of materials and equipment, Engineer shall endeavor to provide further protection for Owner against defects and deficiencies in the Work. However, Engineer shall not, during such RPR field checks or as a result of such RPR observations of Contractor's work in progress, by the RPR, supervise, direct, or have control over Contractor's work, nor shall Engineer (including the RPR) have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected or used by any contractor, for security or safety at the Site, for safety precautions and programs incident to any contractor's work in progress, or for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's performing and furnishing of its work. The Engineer (including RPR) neither guarantees the performances of any contractor nor assumes responsibility for any contractor's failure to furnish and perform the Work in accordance with the Contract Documents. In addition, the specific limitations set forth in Paragraph A1.05 of Exhibit A as incorporated in the Task Order are applicable. C. The duties and responsibilities of the RPR are limited to those of Engineer in the Agreement with the Owner and in the Contract Documents, and are further limited and described as follows: 1. General: RPR is Engineer's representative at the Site, will act as directed by and under the supervision of Engineer, and will confer with Engineer regarding RPR's actions.  RPR's dealings in matters pertaining to a Contractor's work in progress shall in general be with Engineer and Contractor.  RPR's dealings with Subcontractors shall only be through or with the full knowledge and approval of Contractor.  RPR shall generally communicate with Owner only with the knowledge of and under the direction of Engineer. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by a Contractor and consult with Engineer concerning acceptability. Page 186 Page 2 Exhibit D – Duties, Responsibilities, and Limitations of Authority of Resident Project Representative EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as Engineer's liaison with Contractor. Working principally through Contractor's authorized representative or designee, and assist in providing information regarding the intent of the Contract Documents. b. Assist Engineer in serving as Owner's liaison with Contractor when Contractor's operations affect Owner's on-Site operations. c. Assist in obtaining from Owner additional details or information, when required for proper execution of the Work. 5. Interpretation of Contract Documents: Report to Engineer when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by Engineer. 6. Shop Drawings and Samples: a. Record date of receipt of Samples and approved Shop Drawings. b. Receive Samples which are furnished at the Specific Project Site by Contractor, and notify Engineer of availability of Samples for examination. c. Advise Engineer and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by Engineer. 7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report such suggestions, together with RPR's recommendations, to Engineer. Transmit to Contractor in writing decisions as issued by Engineer. 8. Review of Work and Rejection of Defective Work: a. Conduct on-Site observations of Contractor's work in progress to assist Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to Engineer whenever RPR believes that any part of Contractor's work in progress will not produce a completed project that conforms generally to the Contract Documents or will imperil the integrity of the design concept of the completed Specific Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise Engineer of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 9. Inspections, Tests, and System Start-ups: Page 187 Page 3 Exhibit D – Duties, Responsibilities, and Limitations of Authority of Resident Project Representative EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. a. Consult with Engineer in advance of scheduled inspections, tests, and systems start-ups. b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate Owner's personnel, and that Contractor maintains adequate records thereof. c. Observe, record, and report to Engineer appropriate details relative to the test procedures and systems start-ups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over a Specific Project, record the results of these inspections, and report to Engineer. 10. Records: a. Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all change orders, field orders, work change directives, addenda, additional Drawings issued subsequent to the execution of the Construction Contract, Engineer's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor, and other Specific Project-related documents. b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the Site, weather conditions, data relative to questions of change orders, field orders, work change directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to Engineer. c. Record names, addresses, fax numbers, e-mail addresses, web site locations and telephone numbers of all Contractors, Subcontractors, and major Suppliers of materials and equipment. d. Maintain records for use in preparing project documentation. e. Upon completion of the Work, furnish original set of all RPR Specific Project documentation to Engineer. 11. Reports: a. Furnish to Engineer periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to Engineer proposed change orders, work change directives, and Field Orders. Obtain backup material from Contractor. c. Furnish to Engineer and Owner copies of all inspection, test, and system startup reports. d. Immediately notify Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, damage to property by fire or other causes, or the discovery of any Constituent of Concern. Page 188 Page 4 Exhibit D – Duties, Responsibilities, and Limitations of Authority of Resident Project Representative EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 12. Payment Requests: a. Review applications for payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to Engineer, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Operation and Maintenance Manuals: a. During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by a Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to Engineer for review and forwarding to Owner prior to payment for that part of the Work. 14. Completion: a. Participate in visits to the Project to assist in determining Substantial Completion, assist in the determination of Substantial Completion and the preparation of lists of items to be completed or corrected. b. Participate in a final visit to the Project in the company of Engineer, Owner, and Contractor and prepare a final list of items to be completed and deficiencies to be remedied. c. Observe whether all items on the final list have been completed or corrected and make recommendations to Engineer concerning acceptance. and issuance of the Notice of Acceptability of the Work. (See Exhibit E). D. Resident Project Representative shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items). 2. Exceed limitations of Engineer's authority as set forth in this Agreement. 3. Undertake any of the responsibilities of a Contractor, subcontractors, suppliers, or a Contractor's superintendent. 4. Advise on, issue directions relative to, or assume control over any aspect of the means, methods, techniques, sequences or procedures of the Contractor’s work. 5. Advise on, issue directions regarding, or assume control over security safety practices, precautions and programs in connection with the activities or operations of Owner or Contractor. 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by Engineer. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. Page 189 Page 5 Exhibit D – Duties, Responsibilities, and Limitations of Authority of Resident Project Representative EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. 8. Authorize Owner to occupy a Specific Project in whole or in part. Page 190 Page 1 Exhibit G - Insurance EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT G, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Insurance Paragraph 6.04 of the Agreement is amended and supplemented to include the following agreement of the parties. G6.04 Insurance A. The limits of liability for the insurance required by Paragraphs 6.04.A and 6.04.B of the Agreement are as follows: 1. By Engineer: a. Workers' Compensation: Statutory b. Employer's Liability – 1) Each Accident: $500,000 2) Disease, Policy Limit: $500,000 3) Disease, Each Employee: $500,000 c. General Liability – 1) Each Occurrence (Bodily Injury and Property Damage): $1,000,000 2) General Aggregate: $2,000,000 d. Excess or Umbrella Liability – 1) Each Occurrence: $2,000,000 2) General Aggregate: $2,000,000 e. Automobile Liability – 1) Combined Single Limit (Bodily Injury and Property Damage): Each Accident $1,000,000 f. Professional Liability – 1) Each Claim Made: $1,000,000 2) Annual Aggregate: $2,000,000 Page 191 Page 2 Exhibit G - Insurance EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. g. Other (specify): $ 2. By Owner: a. Workers' Compensation: Statutory b. Employer's Liability – 1) Each Accident $500,000 2) Disease, Policy Limit $500,000 3) Disease, Each Employee $500,000 c. General Liability – 1) General Aggregate: $2,000,000 2) Each Occurrence (Bodily Injury and Property Damage): $1,000,000 d. Excess Umbrella Liability -- 1) Each Occurrence: $2,000,000 2) General Aggregate: $2,000,000 e. Automobile Liability – 1) Combined Single Limit (Bodily Injury and Property Damage): Each Accident $1,000,000 f. Other (specify): $ B. Additional Insureds: 1. Engineer and the Consultants identified in the Task Order for a Specific Project shall be listed on Owner's general liability policies of insurance as additional insureds, and on any applicable property insurance policy as loss payees, as provided in Paragraph 6.04.B. Page 192 Page 1 Exhibit H – Dispute Resolution EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT H, consisting of 1 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Dispute Resolution Paragraph 6.08 of the Agreement is supplemented to include the following agreement of the parties: H6.08 Dispute Resolution A. Owner and Engineer agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement, including any Task Order, or the breach thereof ("Disputes") to mediation by [insert name of mediator, or mediation service.] Owner and Engineer agree to participate in the mediation process in good faith. The process should be conducted on a confidential basis, and shall be completed within 120 days. If such mediation is unsuccessful in resolving a Dispute, then (1) the parties may mutually agree to a dispute resolution of their choice, or (2) either party may seek to have the Dispute resolved by a court of competent jurisdiction. Page 193 Page 1 Exhibit I – Limitations of Liability EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT I, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated . Limitations of Liability I6.10.A Limitation of Engineer's Liability 1. Engineer's Liability Limited to Amount of Insurance Proceeds: Engineer shall procure and maintain insurance as required by and set forth in Exhibit G to this Agreement. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, the total liability, in the aggregate, of Engineer and Engineer's officers, directors, members, partners, agents, employees, and Consultants, to Owner and anyone claiming by, through, or under Owner for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to a Specific Project or Task Order, or this Agreement, from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract, indemnity obligations, or warranty, express or implied, of Engineer or Engineer's officers, directors, partners, agents, employees, or Consultants, or any of them (hereafter "Owner's Claims"), shall not exceed the total insurance proceeds paid on behalf of or to Engineer by Engineer's insurers in settlement or satisfaction of Owner's Claims under the terms and conditions of Engineer's insurance policies applicable thereto (excluding fees, costs and expenses of investigation, claims adjustment, defense, and appeal). If no such insurance coverage is provided with respect to Owner's Claims, then the total liability, in the aggregate, of Engineer and Engineer's officers, directors, members, partners, agents, employees, or Consultants, to Owner and anyone claiming by, through, or under Owner for any and all such uninsured Owner's Claims shall not exceed $1,000,000.00. 2. Exclusion of Special, Incidental, Indirect, and Consequential Damages. To the fullest extent permitted by law, and notwithstanding any other provision in the Agreement, consistent with the terms of paragraph 6.10 the Engineer and Engineer's officers, directors, members, partners, agents, employees, or Consultants, shall not be liable to Owner or anyone claiming by, through, or under Owner for any special, incidental, indirect, or consequential damages whatsoever arising out of, resulting from, or in any way related to a Specific Project, Task Order, or this Agreement, from any cause or causes, including but not limited to any such damages caused by the negligence, professional errors or omissions, strict liability, breach of contract, indemnity obligations, or warranty, express or implied, of Engineer or Engineer's officers, directors, members, partners, agents, employees, or Consultants., and including but not limited to: 3. Agreement Not to Claim for Cost of Certain Change Orders: Owner recognizes and expects that certain Change Orders may be required to be issued as the result in whole or part of imprecision, incompleteness, errors, omissions, ambiguities, or inconsistencies in the Drawings, Specifications, and other design documentation furnished by Engineer or in the other professional services performed or furnished by Engineer for each Task Order under this Agreement ("Covered Change Orders"). Accordingly, Owner agrees not to sue or to make any claim directly or indirectly against Engineer on the basis of professional negligence, breach of contract, or otherwise with respect to the costs of approved Covered Change Orders on a Specific Project unless the costs of such approved Covered Change Orders exceed ____% of Construction Cost for that Specific Project, Page 194 Page 2 Exhibit I – Limitations of Liability EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. and then only for an amount in excess of such percentage. Any responsibility of Engineer for the costs of Covered Change Orders in excess of such percentage will be determined on the basis of applicable contractual obligations and professional liability standards. For purposes of this paragraph, the cost of Covered Change Orders will not include any costs that Owner would have incurred if the Covered Change Order work had been included originally without any imprecision, incompleteness, error, omission, ambiguity, or inconsistency in the Contract Documents and without any other error or omission of Engineer related thereto. Nothing in this provision creates a presumption that, or changes the professional liability standard for determining if, Engineer is liable for the cost of Covered Change Orders in excess of the percentage of Construction Cost stated above or for any other Change Order. Wherever used in this paragraph, the term Engineer includes Engineer's officers, directors, members, partners, agents, employees, and Consultants. I6.10.B Indemnification by Owner: To the fullest extent permitted by law, Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Owner or Owner’s officers, directors, members, partners, agents, employees, consultants, or others retained by or under contract to the Owner with respect to this Agreement or to the Project. Page 195 Page 1 Exhibit J– Special Provisions EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT J, consisting of 1 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated . Special Provisions Paragraph(s) of the Agreement is/are amended to include the following agreement(s) of the parties: Page 196 ________________________________________________________________________________________________________________________________ Page 1 Exhibit K– Amendment – Task Order Form EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated ______________________. Amendment To Task Order No. 1. Background Data: a. Effective Date of Task Order Agreement: b. Owner: City of Sanger, Texas c. Engineer: KSA Engineers, Inc. d. Specific Project: 2. Description of Modifications a. Engineer shall perform the following Additional Services: b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous amendments, if any, is modified as follows: c. The responsibilities of Owner with respect to the Task Order are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: e. The schedule for rendering services under this Task Order is modified as follows: f. Other portions of the Task Order (including previous amendments, if any) are modified as follows: 3. Task Order Summary (Reference only) a. Original Task Order amount: $_____ b. Net change for prior amendments: $_____ c. This amendment amount: $_____ d. Adjusted Task Order amount: $_____ The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in Exhibit C. Page 197 ________________________________________________________________________________________________________________________________ Page 2 Exhibit K– Amendment – Task Order Form EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is ________________. OWNER: City of Sanger, Texas ENGINEER: KSA Engineers, Inc. By: By: Name: Name: Title: Title: Date Signed: Date Signed: Page 198 Page 1 of 3 TASK ORDER FORM This is Task Order No. SNG.004, consisting of 3 pages, dated ___________________. KSA Project Number: SNG.004 Owner Project (or Purchase Order) Number: Project Name: Water and Wastewater Master Plan Update In accordance with paragraph 1.01 of the Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Owner: City of Sanger B. Title: Water and Wastewater Master Plan Update C. Description: Engineer shall provide services associated with updating the Water and Wastewater Master Plan in accordance with Attached Scope of Services 2. Services of Engineer: Engineer shall provide, or cause to be provided, the following services: See Attached Scope of Services 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 and in Exhibit B, except as modified by this Task Order. See attached Scope of Services 4. Times for Rendering Services Engineer shall complete its services in accordance with the following schedule: 120 days from receipt of updated CAD files from the City of Sanger 5. Payments to Engineer Owner shall pay Engineer for services rendered as follows: Study and Report Phase (LS) $40,000 Printing Postage and Mileage (REIMB) $1,000 Page 199 Page 2 of 3 6. Hourly Rates and Reimbursable Expenses Schedule Rates for hourly work and reimbursable expenses effective on the date of this Agreement are: Principal $260.00/hour Senior Environmental Planner $215.00/hour Environmental Planner $170.00/hour Senior Aviation Planner $220.00/hour Aviation Planner $168.00/hour Senior Urban Design Planner $215.00/hour Urban Design Planner $185.00/hour Development Services Manager $195.00/hour Electrical Engineer $230.00/hour Mechanical Engineer $175.00/hour Senior Project Manager $205.00/hour Project Manager $175.00/hour Senior Project Engineer $165.00/hour Project Engineer $135.00/hour Senior Design Engineer $120.00/hour Design Engineer $110.00/hour Senior Project Architect $190.00/hour Project Architect $140.00/hour Design Architect $100.00/hour GIS Specialist $140.00/hour Senior Engineering Technician $180.00/hour Engineering Technician $100.00/hour Senior Design Technician $120.00/hour Design Technician $ 85.00/hour Safety Manager $130.00/hour Safety Specialist $ 95.00/hour TCEQ Instructor $ 95.00/hour Regulation Compliance Specialist $ 90.00/hour Project Assistant $ 85.00/hour Senior CAD Technician $ 85.00/hour CAD Technician $ 75.00/hour Senior Project Representative $100.00/hour Senior Project Representative - After Hours $120.00/hour Project Representative $ 90.00/hour Project Representative - After Hours $110.00/hour Graphic Designer $ 70.00/hour Administrative Assistant $ 75.00/hour Secretary $ 55.00/hour Three-Man Survey Crew $185.00/hour Two-Man Survey Crew $155.00/hour Senior Registered Surveyor $160.00/hour Registered Surveyor $130.00/hour Senior Survey Technician $110.00/hour Survey Technician $ 95.00/hour Mileage $ 0.58/mile ATV (4-Wheeler) $100.00/day GPS $100.00/day Reimbursable Expenses (Travel, Lodging, Copies, Printing) Actual Cost Outside Consultants Cost + 15% NOTE: The Standard Hourly Rates and Reimbursable Expenses Schedule shall be adjusted annually as of January to reflect equitable changes in the compensation payable to Engineer. Page 200 Page 3 of 3 7. Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is . OWNER: City of Sanger ENGINEER: KSA Engineers, Inc. By:By: Name: Thomas Muir Name: Joncie H. Young, P.E. Title: Mayor Title: Director of Municipal Services Date Signed: Date Signed: Engineer License or Firm’s Certificate No. F-1356 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Tracy LaPiene, P.E. Name: David Perkins, P.E. Title: City Engineer Title: Project Manager Address: 502 Elm St. Address: 866 Synergy Dr. Sanger, TX 76266 McKinney, TX 75071 E-Mail Address: tlapiene@sangertexas.org E-Mail Address: dperkins@ksaeng.com Phone: 940-458-2059 Phone: 972-542-2995 Fax: 940-458-4071 Fax: 888.224.9418 August 3, 2020 Page 201 Page 202 Page 203 Page 204 Page 205 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 14. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Public Hearing for Fiscal Year 2020­2021 Budget Conduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 2020­2021. AGENDA TYPE: Public Hearing ACTION REQUESTED:   BACKGROUND: State Law and the City Charter require that a public hearing be conducted to allow citizens the opportunity to provide input into the proposed budget prior to adoption of the budget. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A Page 206 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 15. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Public Hearing for Proposed Tax Rate Conduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on the Tax Roll in the Preceding Year by 9%  with the Proposed Tax Rate $0.6791 per $100 of Assessed Valuation.  (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of $0.6791 per $100 of Assessed Valuation). AGENDA TYPE: Public Hearing ACTION REQUESTED:   BACKGROUND: The Texas Constitution and the Texas Property Tax Code require taxing units to comply with specific guidelines in adopting tax rates, including conducting a public hearing. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Page 207 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 15.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Public Hearing for Proposed Tax RateConduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on the Tax Roll in thePreceding Year by 9%  with the Proposed Tax Rate $0.6791 per $100 of Assessed Valuation.  (Tax Rate is Proposed toRemain the Same as the Preceding Year's Tax Rate of $0.6791 per $100 of Assessed Valuation).AGENDA TYPE: Public HearingACTION REQUESTED:  BACKGROUND:The Texas Constitution and the Texas Property Tax Code require taxing units to comply with specific guidelines inadopting tax rates, including conducting a public hearing.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type Notice of Tax Rate 9/2/2020 Cover Memo Page 208 TNT-875 04-20 Statements required in notice if the proposed tax rate exceeds the no-new-revenue tax rate and the voter-approval tax rate but does not exceed the de minimis rate, as prescribed by Tax Code §§26.06(b-1) and 26.063(c). NOTICE OF PUBLIC HEARING ON TAX INCREASE This notice only applies only to a taxing unit other than a special taxing unit or municipality with a population of less than 30,000, regardless of whether it is a special taxing unit. PROPOSED TAX RATE $0.679100 per $100 NO-NEW-REVENUE TAX RATE $0.662164 per $100 VOTER-APPROVAL TAX RATE $0.673039 per $100 DE MINIMIS RATE $0.718122 per $100 The no-new-revenue tax rate is the tax rate for the 2020 tax year that will raise the same amount of property tax revenue for CITY OF SANGER from the same properties in both the 2019 tax year and the 2020 tax year. The voter-approval rate is the highest tax rate that CITY OF SANGER may adopt without holding an election to seek voter approval of the rate, unless the de minimis rate for CITY OF SANGER exceeds the voter-approval rate for CITY OF SANGER . The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate for CITY OF SANGER , the rate that will raise $500,000, and the current debt rate for CITY OF SANGER . The proposed tax rate is greater than the no-new-revenue tax rate. This means that CITY OF SANGER is proposing to increase property taxes for the 2020 tax year. A PUBLIC HEARING ON THE PROPOSED TAX RATE WILL BE HELD ON September 8, 2020 at 7:00 PM at Historic Church Building 403 N 7th St. Sanger, TX 76266. The proposed tax rate is greater than the voter-approval tax rate but not greater than the de minimis rate. However, the proposed tax rate exceeds the rate that allows voters to petition for an election under Section 26.075, Tax Code. If CITY OF SANGER adopts the proposed tax rate, the qualified voters of the CITY OF SANGER may petition the CITY OF SANGER to require an election to be held to determine whether to reduce the proposed tax rate. If a majority of the voters reject the proposed tax rate, the tax rate of the CITY OF SANGER will be the voter-approval tax rate of the CITY OF SANGER . YOUR TAXES OWED UNDER ANY OF THE TAX RATES MENTIONED ABOVE CAN BE CALCULATED AS FOLLOWS: Property tax amount = ( tax rate ) x ( taxable value of your property ) / 100 (List names of all members of the governing body below, showing how each voted on the proposal to consider the tax increase or, if one or more were absent, indicating absences.) FOR the proposal:Councilmember Barrett, Councilmember Dillon, Councilmember Clark, Mayor Pro Tem Bilyeau, Councilmember Chick AGAINST the proposal:None PRESENT and not voting:Mayor Muir ABSENT:None Page 209 TNT-875 04-20 The 86th Legislature modified the manner in which the voter-approval tax rate is calculated to limit the rate of growth of property taxes in the state. The following table compares the taxes imposed on the average residence homestead by CITY OF SANGER last year to the taxes proposed to the be imposed on the average residence homestead by CITY OF SANGER this year. 2019 2020 Change Total tax rate (per $100 of value) $0.679100 $0.679100 0% increase Average homestead taxable value $181,044 $190,745 5% increase Tax on average homestead $1,229 $1,295 5% increase Total tax levy on all properties $4,784,398 $5,195,665 9% increase For assistance with tax calculations, please contact the tax assessor for CITY OF SANGER at 940-349-3500 or tnt@dentoncounty.com, or visit tax.dentoncounty.com. Page 210 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 16. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Resolution #09­12­20 Changing Bank Signatories Approval of  Resolution #09­12­20 Authorizing a Change of Authorized Bank Signatories AGENDA TYPE: Regular ACTION REQUESTED:  Resolution  BACKGROUND: The City has bank accounts at First United Bank and at  Prosperity Bank.  All checks on City bank accounts require two approved signatures.  Currently, the City Manager and the City Secretary are the signatories on all City accounts.   With the City Manager's resignation and the City Secretary's retirement, two other individuals are needed to act as signatories.  Resolution #09­12­20 approves the Interim City Manager and the Mayor to act as signatories on the accounts.  This is a temporary change.  New signatories will be assigned when a new City Manager and City Secretary are appointed,  LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: Page 211 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 16.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Resolution #09­12­20 Changing Bank SignatoriesApproval of  Resolution #09­12­20 Authorizing a Change of Authorized Bank SignatoriesAGENDA TYPE: RegularACTION REQUESTED:  Resolution BACKGROUND:The City has bank accounts at First United Bank and at  Prosperity Bank.  All checks on City bank accounts requiretwo approved signatures.  Currently, the City Manager and the City Secretary are the signatories on all City accounts.  With the City Manager's resignation and the City Secretary's retirement, two other individuals are needed to act assignatories.  Resolution #09­12­20 approves the Interim City Manager and the Mayor to act as signatories on theaccounts. This is a temporary change.  New signatories will be assigned when a new City Manager and City Secretary areappointed, LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Resolution #09­12­20 9/2/2020 Cover Memo Page 212 RESOLUTION #09-12-20 A RESOLUTION OF THE CITY OF SANGER TEXAS, AUTHORIZING A CHANGE OF BANK SIGNATORIES FOR CITY BANK ACCOUNTS AND DECLARING AN EFFECTIVE DATE. WHEREAS, accounts have been established in the name of the City of Sanger with First United Bank and at Prosperity Bank (“Banks”) to facilitate the deposit and disbursement of City funds for authorized purposes; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS THAT: Section 1. That the City Council of the City of Sanger grants the authorized officials named below to act as signatories on the City’s bank accounts at First United Bank and Prosperity Bank. Name Jeriana Staton Thomas Muir Section 3. That this Resolution shall become effective September 16, 2020. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 8th day of September, 2020. APPROVED: _____________________________ Thomas E. Muir, Mayor ATTEST: _____________________________ Cheryl Price, City Secretary Page 213 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 17. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: City Manager Position Consider, Discuss and Act on The Recruitment Process And Collateral Materials  For The City Manager Position. AGENDA TYPE: Regular ACTION REQUESTED:  Approval  BACKGROUND: N/A LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A Page 214 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 18.a. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Clayton Gray, Finance Director ITEM/CAPTION: Capital Projects Recap ­ September 2, 2020 AGENDA TYPE:  ACTION REQUESTED:   BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Capital Projects Report September 3, 2020 9/3/2020 Cover Memo Page 215 C U R R E N T P R O J E C T S Project Number Project Description % Complete Contract Change Orders Preliminary Estimate Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % C001 McReynolds Road Reconstruction 100%522,919$ -$ -$ 522,919$ 486,313$ 6,314,032$ (138,473)$ -$ 6,175,559$ 6,172,965$ 133,869$ 133,869$ 6,832,346$ 6,793,147$ 99% C002 2019-2020 Street Rehab Program 84%-$ -$ -$ -$ -$ 837,682$ 837,682$ 702,720$ -$ -$ 837,682$ 702,720$ 84% E005 Wastewater Treatment Plant 100%995,203$ 313,402$ -$ 1,308,605$ 1,226,256$ 10,992,845$ 256,125$ -$ 11,248,970$ 11,289,916$ 397,247$ 397,247$ 12,954,822$ 12,913,419$ 100% E011 Water Storage Facility Rehabilitation 40%-$ -$ -$ -$ -$ 466,288$ 310,000$ -$ 776,288$ 312,223$ -$ -$ 776,288$ 312,223$ 40% Total Projects Under Contract 1,518,122$ 313,402$ -$ 1,831,524$ 1,712,569$ 18,610,847$ 427,652$ -$ 19,038,498$ 18,477,824$ 531,116$ 531,116$ 21,401,138$ 20,721,509$ 97% U P C O M I N G P R O J E C T S Project Number Project Description % Complete Contract Change Orders Preliminary Estimate Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % E006 Railroad Lift Station TBD 312,266$ 589,300$ -$ 901,566$ 768,504$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,458,077$ 771,251$ 14% E009 Gravity-Outfall Pipelines/Stream Restoration TBD 342,300$ -$ -$ 342,300$ 312,524$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 19,254$ 19,254$ 4,269,554$ 333,446$ 8% E010 455 Relocation of Utilities-Water & Sewer TBD 230,707$ 88,070$ -$ 318,777$ 195,474$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,818,777$ 195,474$ 7% E011 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ 1,500,000$ -$ 0% Total Extimted Projects 885,273$ 677,370$ -$ 1,562,643$ 1,276,502$ -$ -$ 12,406,500$ 12,406,500$ 1,668$ 77,265$ 22,001$ 14,046,408$ 1,300,171$ 9% A L L P R O J E C T S Project Number Project Description % Complete Contract Change Orders Total Budget Actual to Date Contract Change Orders Preliminary Estimate Total Budget Actual to Date Budget Actual to Date Budget Actual to Date % Grand Totals 2,403,395$ 990,772$ -$ 3,394,167$ 2,989,071$ 18,610,847$ 427,652$ 12,406,500$ 31,444,998$ 18,479,492$ 608,381$ 553,117$ 35,447,546$ 22,021,680$ 62% P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S CAPITAL PROJECTS RECAP September 3, 2020 E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T Page 216 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 18.b. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Disbursements Disbursements for August 2020 AGENDA TYPE: Regular ACTION REQUESTED:  Other: Informational BACKGROUND: Attached for Council review are the disbursements provided by Finance for August 2020. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Disbursements August 2020 9/2/2020 Cover Memo Page 217 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 99 City of Sanger BANK: EMP B EMPLOYEE BENEFIT FUND DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 13080 BLUE CROSS BLUE SHIELD OF TEXA I-8/1/20-9/1/20 AUG 2020 HEALTH PREMIUM R 8/03/2020 47,907.44 000631 47,907.44 33210 DEARBORN LIFE INSURANCE COMPAN I-8/1/20-8/31/20 AUG 2020 LIFE INSURANCE R 8/03/2020 1,391.25 000632 1,391.25 30790 EYEMED I-164419907 VISION INSURANCE AUGUST 2020 R 8/03/2020 597.99 000633 597.99 34200 PRINCIPAL LIFE INSURANCE COMPA I-8/1/20-8/31/20 AUGUST 2020 DENTAL PREMIUM R 8/03/2020 3,854.34 000634 3,854.34 13080 BLUE CROSS BLUE SHIELD OF TEXA I-9/1/20-10/1/20 SEPT 2020 HEALTH PREMIUM R 8/31/2020 46,953.77 000635 46,953.77 33210 DEARBORN LIFE INSURANCE COMPAN I-9/1/20-9/30/20 SEPT 2020 LIFE INSURANCE R 8/31/2020 1,208.51 000636 1,208.51 30790 EYEMED I-164457914 VISION INSURANCE SEPT 2020 R 8/31/2020 559.33 000637 559.33 10610 LEADERSLIFE INS. COMPANY I-105778 AUG 2020 LIFE INSURANCE R 8/31/2020 86.66 000638 86.66 34200 PRINCIPAL LIFE INSURANCE COMPA I-9/1/20-9/30/20 SEPT 2020 DENTAL PREMIUM R 8/31/2020 3,634.07 000639 3,634.07 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS:9 106,193.36 0.00 106,193.36 HAND CHECKS:0 0.00 0.00 0.00 DRAFTS:0 0.00 0.00 0.00 EFT:0 0.00 0.00 0.00 NON CHECKS:0 0.00 0.00 0.00 VOID CHECKS:0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 99 BANK: EMP BTOTALS:9 106,193.36 0.00 106,193.36 BANK: EMP B TOTALS:9 106,193.36 0.00 106,193.36 Page 218 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 30600 TASC C-2019 FINAL PLAN FINALIZATION 2018-2019 N 8/31/2020 932.33CR 000000 I-IN1828246 FSA ADMIN FEES, RENEWAL FEE N 8/31/2020 932.33 000000 08120 ICMA-RC I-457202008128648 ICMA CITY OF SANGER 457 PLAN E 8/14/2020 872.85 000068 872.85 00100 TMRS E-CHECK TMRS VOIDED V 8/19/2020 000069 70,974.02CR 00440 BRAZOS ELECTRIC E-CHECK BRAZOS ELECTRIC VOIDED V 8/19/2020 000070 8,596.48CR 02910 UPPER TRINITY E-CHECK UPPER TRINITY VOIDED V 8/19/2020 000071 25,545.39CR 24050 AEP ENERGY PARTNERS, INC E-CHECK AEP ENERGY PARTNERS, INCVOIDED V 8/19/2020 000072 529,166.23CR 00100 TMRS I-RET202007288614 TMRS E 8/21/2020 23,640.22 000074 I-RETPY7.17.2020 TMRS E 8/21/2020 23,368.08 000074 I-RETPY7.2.2020 TMRS E 8/21/2020 23,965.72 000074 70,974.02 00440 BRAZOS ELECTRIC I-43064-RI-001 JULY 2020 E 8/21/2020 8,596.48 000075 8,596.48 02910 UPPER TRINITY I-W272008 JULY 2020 WATER PURCHASE E 8/21/2020 25,545.39 000076 25,545.39 24050 AEP ENERGY PARTNERS, INC I-175-21264860 JULY 2020 ELECTRIC PURCHASE E 8/20/2020 529,166.23 000077 529,166.23 28930 MAC HAIK DODGE CHRYSLER JEEP I-X-1350 RE-CHASSIS AMBULANCE E 8/27/2020 166,825.00 000078 166,825.00 08120 ICMA-RC I-457202008268650 ICMA CITY OF SANGER 457 PLAN E 8/28/2020 798.30 000079 798.30 26810 BOK FINANCIAL I-08012020 2013 CO PRNCPL/INTRST/AGNT FEE D 8/03/2020 251,000.00 000095 251,000.00 11690 PITNEY BOWES - RESERVE ACCOUNT I-20200727-1703 REFILL POSTAGE METER D 8/03/2020 300.00 000096 300.00 Page 219 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D.NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 34430 UMB BANK, N.A. I-08/01/2020 REFUNDING BONDS D 8/03/2020 226,250.00 000097 226,250.00 00600 CITY OF SANGER I-AUG 2020 CITY OF SANGER D 8/10/2020 35,901.04 000098 35,901.04 22640 I-T1 202008128648 D 8/12/2020 13,872.47 000099 I-T3 202008128648 D 8/12/2020 20,033.80 000099 I-T4 202008128648 D 8/12/2020 4,685.36 000099 38,591.63 14210 I-CAT202008128648 D 8/12/2020 103.85 000100 I-CBW202008128648 D 8/12/2020 419.54 000100 I-CJB202008128648 D 8/12/2020 184.62 000100 I-CJM202008128648 D 8/12/2020 341.17 000100 I-CRW202008128648 D 8/12/2020 192.46 000100 I-CSC202008128648 D 8/12/2020 190.62 000100 I-CSD202008128648 D 8/12/2020 260.00 000100 I-CSR202008128648 D 8/12/2020 276.92 000100 1,969.18 33770 I-0001208911-IN D 8/17/2020 85.00 000101 85.00 11690 I-20200813-1700 D 8/17/2020 300.00 000102 300.00 30600 C-8/14/2020 D 8/14/2020 0.11CR 000103 I-FSM202008128648 D 8/14/2020 2,028.40 000103 2,028.29 22640 I-T1 202008268650 D 8/28/2020 20,547.77 000104 I-T3 202008268650 D 8/28/2020 22,918.30 000104 I-T4 202008268650 D 8/28/2020 5,359.98 000104 48,826.05 14210 I-CAT202008268650 D 8/28/2020 103.85 000105 I-CBW202008268650 D 8/28/2020 419.54 000105 I-CJB202008268650 D 8/28/2020 184.62 000105 I-CJM202008268650 D 8/28/2020 341.17 000105 I-CRW202008268650 D 8/28/2020 192.46 000105 I-CSC202008268650 D 8/28/2020 190.62 000105 I-CSD202008268650 D 8/28/2020 260.00 000105 I-CSR202008268650 INTERNAL REVENUE SERVICE FEDERAL W/H FICA PAYABLE FICA PAYABLE OFFICE OF THE ATTORNEY GENERAL CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT DISCOVERY BENEFITS LLC COBRA JULY 2020 PITNEY BOWES - RESERVE ACCOUNT REFILL POSTAGE METER TASC TASC FLEX INTERNAL REVENUE SERVICE FEDERAL W/H FICA PAYABLE FICA PAYABLE OFFICE OF THE ATTORNEY GENERAL CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT D 8/28/2020 276.92 000105 1,969.18 Page 220 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 26320 TRUST-CITY OF SANGER EMPLOYEE C-VLI202007288614 EMPLOYEE VOLUNTARY LIFE D 8/31/2020 87.76CR 000106 I-DC1202008128648 HEALTH INA D 8/31/2020 453.90 000106 I-DC1202008268650 HEALTH INA D 8/31/2020 567.45 000106 I-DE1202008128648 DENTAL INS D 8/31/2020 499.97 000106 I-DE1202008268650 DENTAL INS D 8/31/2020 593.10 000106 I-DF1202008128648 HEALTH INS D 8/31/2020 694.95 000106 I-DF1202008268650 HEALTH INS D 8/31/2020 757.00 000106 I-DS1202008128648 HEALTH INS D 8/31/2020 51.28 000106 I-DS1202008268650 HEALTH INS D 8/31/2020 64.10 000106 I-GLI202008128648 GROUP LIFE $25K D 8/31/2020 109.03 000106 I-GLI202008268650 GROUP LIFE $25K D 8/31/2020 109.03 000106 I-HC1202008128648 HEALTH INS D 8/31/2020 982.74 000106 I-HC1202008268650 HEALTH INS D 8/31/2020 982.74 000106 I-HC2202008128648 HEALTH INS D 8/31/2020 7,336.98 000106 I-HC2202008268650 HEALTH INS D 8/31/2020 6,521.76 000106 I-HC3202008128648 HEALTH INS D 8/31/2020 438.26 000106 I-HC3202008268650 HEALTH INS D 8/31/2020 438.26 000106 I-HE1202008128648 HEALTH INS D 8/31/2020 6,424.17 000106 I-HE1202008268650 HEALTH INS D 8/31/2020 5,885.88 000106 I-HE2202008128648 HEALTH INS D 8/31/2020 2,219.30 000106 I-HE2202008268650 HEALTH INS D 8/31/2020 2,219.30 000106 I-HE3202008128648 HEALTH IN D 8/31/2020 1,670.41 000106 I-HE3202008268650 HEALTH IN D 8/31/2020 1,670.41 000106 I-HF2202008128648 HEALTH IN D 8/31/2020 2,130.60 000106 I-HF2202008268650 HEALTH IN D 8/31/2020 2,130.60 000106 I-HF3202008128648 HEALTH INS D 8/31/2020 763.60 000106 I-HF3202008268650 HEALTH INS D 8/31/2020 763.60 000106 I-HS 202008128648 HEALTH INS D 8/31/2020 424.17 000106 I-HS 202008268650 HEALTH INS D 8/31/2020 424.16 000106 I-HS2202008128648 HEALTH INS D 8/31/2020 976.58 000106 I-HS2202008268650 HEALTH INS D 8/31/2020 976.58 000106 I-HS3202008128648 HEALTH INS D 8/31/2020 525.00 000106 I-HS3202008268650 HEALTH INS D 8/31/2020 525.00 000106 I-LLI202008128648 LIFE INSURANCE D 8/31/2020 43.34 000106 I-LLI202008268650 LIFE INSURANCE D 8/31/2020 43.34 000106 I-VC1202008128648 HEALTH INS D 8/31/2020 52.08 000106 I-VC1202008268650 HEALTH INS D 8/31/2020 52.08 000106 I-VE1202008128648 VISION INS D 8/31/2020 100.98 000106 I-VE1202008268650 VISION INS D 8/31/2020 94.46 000106 I-VF1202008128648 HEALTH INS D 8/31/2020 114.82 000106 I-VF1202008268650 HEALTH INS D 8/31/2020 95.68 000106 I-VLI202008128648 EMPLOYEE VOLUNTARY LIFE D 8/31/2020 542.04 000106 I-VLI202008268650 EMPLOYEE VOLUNTARY LIFE D 8/31/2020 542.04 000106 I-VS1202008128648 HEALTH INS D 8/31/2020 27.98 000106 I-VS1202008268650 HEALTH INS D 8/31/2020 27.98 000106 51,978.97 Page 221 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 34430 UMB BANK, N.A. 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I-016006186 3 SPD VELCRO BADGES 785 R 8/03/2020 107.94 074812 107.94 28030 KNOX COMPANY I-INV02163038 5 YR LICENSE FOR MEDVAULT R 8/03/2020 2,125.00 074813 2,125.00 08210 KWIK KAR I-126908 INSPECTION 775 R 8/03/2020 25.50 074814 25.50 10610 LEADERSLIFE INS. COMPANY I-104844 JULY 2020 LIFE INSURANCE R 8/03/2020 86.66 074815 86.66 Page 224 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 8 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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I-0105758-IN SWIVEL REPAIR KIT R 8/03/2020 560.12 074827 560.12 34220 UNIFIRST CORPORATION I-838 1310880 MATS/CITY HALL R 8/03/2020 12.49 074828 I-838 1310881 UNIFORMS R 8/03/2020 25.00 074828 I-838 1310882 UNIFORMS R 8/03/2020 9.32 074828 I-838 1310883 MATS R 8/03/2020 7.85 074828 I-838 1310884 UNIFORMS R 8/03/2020 15.87 074828 I-838 1310885 UNIFORMS R 8/03/2020 24.34 074828 I-838 1310886 UNIFORMS R 8/03/2020 7.40 074828 102.27 24750 WELBORN, RYAN I-257700 TESTING REIMBURSEMENT R 8/03/2020 25.00 074829 25.00 03680 WHITMIRE LINE CLEARANCE, INC I-SN20-10007 TREE TRIMMING R 8/03/2020 3,464.00 074830 I-SN20-10008 TREE TRIMMING R 8/03/2020 1,852.00 074830 5,316.00 33120 WONDERWARE WEST I-940217984 CUSTOMER FIRST SUPPORT R 8/03/2020 2,460.75 074831 2,460.75 21740 ACQUIRE CCTV I-07.16.2020 UPDATE CAMERAS AT 201 BLV R 8/10/2020 7,989.00 074832 7,989.00 25070 ALL AMERICAN DOGS INC I-4132 AUGUST SHELTER SERVICE R 8/10/2020 4,080.00 074833 4,080.00 02460 AT&T MOBILITY I-07282020 CELL PHONE 6/23-7/22/2020 R 8/10/2020 888.64 074834 888.64 03560 BRISCOE ALIGNMENT & TIRE I-574962 PARTS FOR CHIPPER TRUCK R 8/10/2020 401.50 074835 401.50 00800 COSERV ELECTRIC I-6/24-7/27/2020 ELECTRIC JULY 2020 R 8/10/2020 3,311.37 074836 3,311.37 25730 DATAPROSE, LLC I-DP2002623 JULY LATE BILLS, AUGUST BILLS R 8/10/2020 2,564.96 074837 2,564.96 Page 226 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 10 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. 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NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 34480 MAGUIRE IRON, INC I-IVC012398 FULL SERVICE WATER STRGE R 8/25/2020 101,556.00 074942 I-IVC012399 FULL SERVICE WATER STRGE R 8/25/2020 53,132.00 074942 154,688.00 1 MARGIE KNIGHT I-09.06.2020 CC REFUND R 8/25/2020 100.00 074943 100.00 02970 OFFICE DEPOT I-112982590001 POST IT, FORKS R 8/25/2020 15.36 074944 15.36 19200 PATHMARK TRAFFIC PRODUCTS OF T I-7028 PEDESTRIAN, TURN ONLY, ARROWS R 8/25/2020 724.00 074945 724.00 33230 PILOT POINT AUTO PARTS I-15260-64326 DEF R 8/25/2020 17.98 074946 I-15260-64720 TPMS SERVICE KIT R 8/25/2020 25.90 074946 I-15260-64792 ANTIFREEAE R 8/25/2020 43.74 074946 I-15260-64808 60 SEC EPOXY & JB KWIK R 8/25/2020 14.01 074946 I-15260-64943 GEAR OIL SEALANT & SYNPOWER R 8/25/2020 93.87 074946 195.50 33820 POWER-D UTILITY SERVICES, LLC I-2011 JULY PROFESSIONAL SRVCS R 8/25/2020 12,240.00 074947 12,240.00 32910 READY REFRESH BY NESTLE I-00H0127279800 WATER/DELIVERY FEE 7/7-8/6/20 R 8/25/2020 154.63 074948 154.63 05290 RED WING I-8.3.2020 AM BOOTS R 8/25/2020 100.00 074949 100.00 25570 REMCOR I-20-0979 QJ ADPT 90 DEGREE R 8/25/2020 22.15 074950 22.15 30260 RICOH USA I-103991786 AUGUST 2020 SERVICE CONTRACT R 8/25/2020 142.04 074951 142.04 16240 SCHAD & PULTE I-131671 COMPRESSED OXYGEN CYLINDERS R 8/25/2020 240.00 074952 240.00 21260 TEXAS DEPARTMENT OF STATE HEAL I-08.24.2020 ADD EMS VEHICLE R 8/25/2020 180.00 074953 180.00 05350 TEXAS EXCAVATION SAFETY SYST I-20-15126 MESSAGE FEES JULY 2020 R 8/25/2020 174.80 074954 174.80 Page 236 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 20 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 02770 TEXAS PUBLIC POWER ASSC. I-34318 ANNUAL MEMBER DUES R 8/25/2020 1,774.00 074955 1,774.00 31750 UNDERWOOD'S HEATING & AIR I-19538749 SERVICE CALL & REPAIR @ FIRE R 8/25/2020 75.00 074956 75.00 34220 UNIFIRST CORPORATION I-838 1314081 MATS CITY HALL R 8/25/2020 12.49 074957 I-838 1314082 UNIFORMS R 8/25/2020 25.00 074957 I-838 1314083 UNIFORMS R 8/25/2020 53.32 074957 I-838 1314084 MATS R 8/25/2020 7.85 074957 I-838 1314085 UNIFORMS R 8/25/2020 15.87 074957 I-838 1314086 UNIFORMS R 8/25/2020 24.34 074957 I-838 1314087 UNIFORMS R 8/25/2020 7.40 074957 146.27 33300 HSA BANK I-HSA202008268650 HSA R 8/28/2020 499.37 074958 499.37 15830 SANGER EDUCATION FOUNDATION IN I-SGF202008268650 FOUNDATION-ISD R 8/28/2020 2.50 074959 2.50 14470 UNITED WAY I-UN 202008268650 DONATIONS R 8/28/2020 5.00 074960 5.00 1 HOUGHTON, TED E I-000202008268651 US REFUND R 8/31/2020 102.54 074961 102.54 28710 AFFORD-IT TIRES I-3268 TIRES 37-50 R 8/31/2020 580.00 074962 I-3342 TIRE PLUG R 8/31/2020 10.00 074962 590.00 09600 AFLAC C-AFK202007288614 INSURANCE R 8/31/2020 98.28CR 074963 I-31420 AFLAC R 8/31/2020 98.28 074963 I-AFK202008128648 INSURANCE R 8/31/2020 343.95 074963 I-AFK202008268650 INSURANCE R 8/31/2020 343.95 074963 I-AFL202008128648 INSURANCE R 8/31/2020 1,207.59 074963 I-AFL202008268650 INSURANCE R 8/31/2020 1,207.59 074963 3,103.08 03170 ASCO I-PSO1500641 FREIGHT R 8/31/2020 49.80 074964 I-PSO1515471A LATCH HANDLE R 8/31/2020 20.20 074964 70.00 Page 237 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 21 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 18740 CHILD SMART ID I-537 POLICE ID FOR 774 R 8/31/2020 14.00 074965 14.00 00590 CITY OF DENTON I-7152020-8132020 WATER BACTERIOLOGICAL TESTING R 8/31/2020 660.00 074966 660.00 07850 CLEAT I-CLT202008128648 ASSOCIATION DUES EMPLOYEE R 8/31/2020 42.70 074967 I-CLT202008268650 ASSOCIATION DUES EMPLOYEE R 8/31/2020 42.70 074967 85.40 21100 COLEMAN LAW FIRM, PC I-08.21.2020 AUGUST MUNICIPAL PROSECUTOR R 8/31/2020 737.50 074968 737.50 23620 COTE'S MECHANICAL I-14710 AUGUST ICE MACHINE RENTAL R 8/31/2020 566.00 074969 566.00 21460 DANNENBAUM ENGINEERING CO. I-514301/15/X FM455 UTILITY RELOCATION R 8/31/2020 14,948.95 074970 I-514301/16/X FM455 UTILITY RELOCATION R 8/31/2020 11,085.40 074970 26,034.35 33210 DEARBORN LIFE INSURANCE COMPAN I-09/01/20-09/30/20 SEPT 2020 LTD R 8/31/2020 987.45 074971 987.45 28970 DENTON CHAMBER OF COMMERCE I-63742 MEMBERSHIP R 8/31/2020 340.00 074972 340.00 18790 FUELMAN I-NP58716437 FUEL 8/17 - 8/23/2020 R 8/31/2020 1,840.76 074973 1,840.76 01070 GALLS INC. C-016273939 ACCOUSTIC TUBE EARPIECE R 8/31/2020 26.78CR 074974 I-016111222 ACOUSTIC TUBE EAR PIECE R 8/31/2020 37.73 074974 I-016196470 ACCOUSTIC TUBE EARPIECE R 8/31/2020 37.73 074974 I-016229995 EXT PISTOL TACO BELT MOUNT R 8/31/2020 29.61 074974 78.29 16860 GRAINGER I-9618043427 BACKPACK SPRYR, MEASURING CUP R 8/31/2020 136.46 074975 I-9619371207 BARBED HOSE FITTINGS R 8/31/2020 427.01 074975 563.47 19480 HUTHER & ASSOCIATES, INC I-8979 TESTING R 8/31/2020 810.00 074976 810.00 05920 IMC WASTE DISPOSAL I-135781 SLUDGE REMOVAL R 8/31/2020 660.00 074977 660.00 Page 238 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 22 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 08210 KWIK KAR I-118773 INSPECTION R 8/31/2020 7.00 074978 I-118774 INSPECTION R 8/31/2020 25.00 074978 I-118785 STATE INSPECTION R 8/31/2020 25.50 074978 57.50 01490 LAWN LAND, INC. I-433640 BOBCAT BATTERY R 8/31/2020 73.77 074979 73.77 32640 LLOYD GOSSELINK ROCHELLE & TOW I-97513437 LEGAL SERVICES R 8/31/2020 7,868.50 074980 I-97513438 LEGAL SERVICES R 8/31/2020 8,282.00 074980 16,150.50 29030 MCCREARY, VESELKA, BRAGG & ALL I-219443 JULY WARRANT COLLECTION R 8/31/2020 60.00 074981 60.00 34760 MILES RICHIE I-10020 DITCH CLEAN OUT/RESHAPE R 8/31/2020 600.00 074982 600.00 32430 MODERN LEASING INC. OF IOWA I-58979346 EMS VENDING MACHINE R 8/31/2020 696.84 074983 696.84 25580 NORTH TEXAS GROUNDWATER CONSER I-3/31/20-6/30/20 WATER PURCHASE R 8/31/2020 6,689.54 074984 6,689.54 02970 OFFICE DEPOT I-109797835001 MOUSE R 8/31/2020 84.99 074985 I-111917805001 KEYBOARD, PAPER, NOTE PADS R 8/31/2020 271.32 074985 I-112497160001 MARKERS R 8/31/2020 5.69 074985 I-112497184001 SHREDDER R 8/31/2020 52.22 074985 I-112982590002 SPOONS R 8/31/2020 2.98 074985 I-114310861001 PAD, RULER R 8/31/2020 26.00 074985 I-115502615001 CUPS, NOTEBOOK R 8/31/2020 11.04 074985 454.24 33230 PILOT POINT AUTO PARTS I-15260-64972 DIESEL EXHAUST FLUID R 8/31/2020 38.97 074986 I-15260-65255 BATTERY & CORE CHARGE X3 R 8/31/2020 324.96 074986 I-15260-65335 PIGTAIL SOCKET R 8/31/2020 26.76 074986 I-15260-65433 10G RING TERMINAL, SUPER CRIMP R 8/31/2020 27.71 074986 I-15260-65597 HD OIL FILTER R 8/31/2020 47.30 074986 465.70 33640 PRECISION PUMP SYSTEMS I-1001509 AMP SUBMERSIBLE, CLOG, TEST R 8/31/2020 612.00 074987 612.00 Page 239 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 23 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 26770 PUBLIC LIBRARY ADMINISTRATORS I-01.22.20 PLANT R 8/31/2020 35.00 074988 35.00 34750 RG 3 METER COMPANY I-30161 TOMAHAWK REGISTERS R 8/31/2020 137.41 074989 137.41 25020 SANGER HARDWARE I-B171897 PAINTERS TAPE R 8/31/2020 29.97 074990 I-B171903 SPRAYSHIELD R 8/31/2020 18.99 074990 I-B171914 ELBOW, TEE, CEMENT, PVC, HOSE R 8/31/2020 16.13 074990 I-B171946 PAINTERS TAPE R 8/31/2020 8.99 074990 I-B171996 BLUE SHOP TOWELS R 8/31/2020 7.18 074990 I-B172135 PRIMER BUBBLE R 8/31/2020 7.98 074990 I-B172329 SCREWDRIVER SET R 8/31/2020 14.99 074990 I-B172889 PAINT SHIELD & HANDY PAINT PL R 8/31/2020 13.58 074990 I-B173702 GATE VALVE R 8/31/2020 116.18 074990 I-B173712 KEY CUT R 8/31/2020 8.97 074990 I-B174132 TUBE KEROSENE SYPHON R 8/31/2020 5.99 074990 I-B174476 SULPHUR R 8/31/2020 8.59 074990 I-C96208 PAINT, BRUSHES, SCRAPERS, RLLR R 8/31/2020 42.14 074990 I-C96338 PRUNERS R 8/31/2020 38.98 074990 I-C96750 WASHERS, NUTS R 8/31/2020 61.27 074990 399.93 16240 SCHAD & PULTE I-209062 COMPRESSED OXYGEN & CYLINDERS R 8/31/2020 22.00 074992 I-209560 COMPRESSED OXYGEN & CYLINDERS R 8/31/2020 26.00 074992 48.00 32120 TEXAS MUNICIPAL COURTS ASSOCIA I-SEPT2020-AUG 2021 MEMBERSHIP FOR JUDGE SPINDLE R 8/31/2020 75.00 074993 75.00 31750 UNDERWOOD'S HEATING & AIR I-19556400 SERVICE CALL & REPAIR @ MUSEUM R 8/31/2020 75.00 074994 I-19584805 SERVICE CALL & REPAIR @ 212 RR R 8/31/2020 164.35 074994 239.35 34220 UNIFIRST CORPORATION I-838 1315160 MATS/CITY HALL R 8/31/2020 12.49 074995 I-838 1315161 UNIFORMS R 8/31/2020 25.00 074995 I-838 1315162 UNIFORMS R 8/31/2020 9.32 074995 I-838 1315163 MATS R 8/31/2020 7.85 074995 I-838 1315164 UNIFORMS R 8/31/2020 15.87 074995 I-838 1315165 UNIFORMS R 8/31/2020 24.34 074995 I-838 1315166 UNIFORMS R 8/31/2020 7.40 074995 102.27 Page 240 9/01/2020 10:05 AM A/P HISTORY CHECK REPORT PAGE: 24 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 11430 USA BLUEBOOK, INC. I-322692 MICROFLEX SPLASH, HNDLE DIPPER R 8/31/2020 392.16 074996 392.16 32750 XL PARTS, LLC I-0110BJ0316 CONDENSER, COMPRESSOR R 8/31/2020 242.39 074997 I-0110BJ0389 CORE- A/C R 8/31/2020 119.37 074997 361.76 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 218 561,572.78 7.25CR 561,565.53 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 13 659,699.34 0.00 659,699.34 EFT: 7 802,778.27 0.00 802,778.27 NON CHECKS: 1 0.00 0.00 0.00 VOID CHECKS: 4 VOID DEBITS 0.00 VOID CREDITS 634,282.12CR 634,282.12CR 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 99 BANK: POOL TOTALS: 243 1,389,768.27 7.25CR 2,024,043.14 BANK: POOL TOTALS: 243 1,389,768.27 7.25CR 2,024,043.14 REPORT TOTALS: 252 1,495,961.63 7.25CR 2,130,236.50 Page 241 9/01/2020 10:14 AM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 99 City of Sanger BANK: * ALL BANKS DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00100 TMRS E-CHECK TMRS VOIDED V 8/19/2020 000069 70,974.02CR 00440 BRAZOS ELECTRIC E-CHECK BRAZOS ELECTRIC VOIDED V 8/19/2020 000070 8,596.48CR 02910 UPPER TRINITY E-CHECK UPPER TRINITY VOIDED V 8/19/2020 000071 25,545.39CR 24050 AEP ENERGY PARTNERS, INC E-CHECK AEP ENERGY PARTNERS, INCVOIDED V 8/19/2020 000072 529,166.23CR 26770 PUBLIC LIBRARY ADMINISTRATORS M-CHECK PUBLIC LIBRARY ADMINISTRUNPOST V 8/31/2020 073699 35.00CR 08210 KWIK KAR M-CHECK KWIK KAR UNPOST V 8/28/2020 073731 57.50CR 30140 DEFENDER OUTDOORS AUBREY C-CHECK DEFENDER OUTDOORS AUBREYVOIDED V 8/17/2020 074880 3,013.00CR C-CHECK VOID CHECK V 8/25/2020 074928 C-CHECK VOID CHECK V 8/25/2020 074929 C-CHECK VOID CHECK V 8/25/2020 074930 C-CHECK VOID CHECK V 8/25/2020 074931 C-CHECK VOID CHECK V 8/31/2020 074991 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 0.00 0.00 0.00 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 12 VOID DEBITS 0.00 VOID CREDITS 637,387.62CR 637,387.62CR 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 99 BANK: TOTALS: 12 637,387.62CR 0.00 0.00 BANK: TOTALS: 12 637,387.62CR 0.00 0.00 Page 242 9/01/2020 10:14 AM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00100 TMRS I-RET202007288614 TMRS V 8/19/2020 23,640.22 000069 I-RETPY7.17.2020 TMRS V 8/19/2020 23,368.08 000069 I-RETPY7.2.2020 TMRS V 8/19/2020 23,965.72 000069 70,974.02 00100 TMRS E-CHECK TMRS VOIDED V 8/19/2020 000069 70,974.02CR 00440 BRAZOS ELECTRIC I-43064-RI-001 JULY 2020 V 8/19/2020 8,596.48 000070 8,596.48 00440 BRAZOS ELECTRIC E-CHECK BRAZOS ELECTRIC VOIDED V 8/19/2020 000070 8,596.48CR 02910 UPPER TRINITY I-W272008 JULY 2020 WATER PURCHASE V 8/19/2020 25,545.39 000071 25,545.39 02910 UPPER TRINITY E-CHECK UPPER TRINITY VOIDED V 8/19/2020 000071 25,545.39CR 24050 AEP ENERGY PARTNERS, INC I-175-21264860 JULY 2020 ELECTRIC PURCHASE V 8/19/2020 529,166.23 000072 529,166.23 24050 AEP ENERGY PARTNERS, INC E-CHECK AEP ENERGY PARTNERS, INCVOIDED V 8/19/2020 000072 529,166.23CR 30140 DEFENDER OUTDOORS AUBREY I-27717 HDLT FLSHR, TLT FLSHR, LE V 8/17/2020 3,013.00 074880 3,013.00 30140 DEFENDER OUTDOORS AUBREY M-CHECK DEFENDER OUTDOORS AUBREYVOIDED V 8/17/2020 074880 3,013.00CR * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 3,013.00 0.00 0.00 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 634,282.12 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 5 VOID DEBITS 0.00 VOID CREDITS 637,295.12CR 637,295.12CR 0.00 TOTAL ERRORS: 0 Page 243 9/01/2020 10:14 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 99 City of Sanger BANK: POOL POOLED CASH ACCOUNT DATE RANGE: 8/01/2020 THRU 8/31/2020 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 99 BANK: POOL TOTALS: 5 0.00 0.00 0.00 BANK: POOL TOTALS: 5 0.00 0.00 0.00 REPORT TOTALS: 5 0.00 0.00 0.00 Page 244 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 18.c. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Atmos Energy Rate Tariffs Update on Atmos Energy Corporation's Rate Tariffs. AGENDA TYPE: Regular ACTION REQUESTED:  Other: Informational BACKGROUND: Attached are the revised tariffs required to implement the GRIP rates effective September 1, 2020.  These tariffs include R­Residential Sales, C­Commercial Sales, I­Industrial Sales, T­Transportation Sales and Rider WNA.  These tariffs reflect the delayed implementation effective date of September 1, 2020 in response to the COVID­19 pandemic.  This filing is for informational purposes and no action is required on the City's part. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Page 245 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 18.c.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: Cheryl Price, City SecretaryITEM/CAPTION:Atmos Energy Rate TariffsUpdate on Atmos Energy Corporation's Rate Tariffs.AGENDA TYPE: RegularACTION REQUESTED:  Other: InformationalBACKGROUND:Attached are the revised tariffs required to implement the GRIP rates effective September 1, 2020.  These tariffsinclude R­Residential Sales, C­Commercial Sales, I­Industrial Sales, T­Transportation Sales and Rider WNA.  Thesetariffs reflect the delayed implementation effective date of September 1, 2020 in response to the COVID­19pandemic.  This filing is for informational purposes and no action is required on the City's part.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A ATTACHMENTS: Description Upload Date Type Atmos Energy Rate Tarriffs ­ GRIP 9/3/2020 Cover Memo Page 246 Page 247 Page 248 Page 249 Page 250 Page 251 Page 252 Page 253 Page 254 Page 255 Page 256 Page 257 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 18.d. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM: Cheryl Price, City Secretary ITEM/CAPTION: Atmos Rider GCR Atmos Rider GCR ­ Rate Filing Under Docket No. 10170 AGENDA TYPE: Regular ACTION REQUESTED:  Other: Informational BACKGROUND: Attached is Atmos Energy Corporation Mid­Tex Divisions Statement of Rider GCR for September 2020 billing periods. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: N/A FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: N/A FUNDS: N/A STAFF RECOMMENDATION/ACTION DESIRED: N/A ATTACHMENTS: Description Upload Date Type Statement of Rider GCR September 2020 9/3/2020 Cover Memo Page 258 Page 259 CITY COUNCIL AGENDA MEMO AGENDA ITEM NO. 18.e. AGENDA MEETING DATE: September 8, 2020 TO: Alina Ciocan, City Manager FROM:  ITEM/CAPTION: Monthly Financial Reports ­ June & July 2020 Attached are financial reports for both June and July 2020.  The format has changed slightly from previous reports.  Since the Internal Service Fund was established years ago, that fund's expenditures have been presented on the report as "Administration" in the General and Enterprise Fund.   The revised format now includes the Internal Service Fund reported separately, so detail for those departments (Administration, Engineering, Finance, etc) are seen in detail.   AGENDA TYPE:  ACTION REQUESTED:   BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: Page 260 CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 18.e.AGENDA MEETING DATE: September 8, 2020TO: Alina Ciocan, City ManagerFROM: ITEM/CAPTION:Monthly Financial Reports ­ June & July 2020Attached are financial reports for both June and July 2020.  The format has changed slightly from previous reports. Since the Internal Service Fund was established years ago, that fund's expenditures have been presented on the reportas "Administration" in the General and Enterprise Fund.  The revised format now includes the Internal Service Fund reported separately, so detail for those departments(Administration, Engineering, Finance, etc) are seen in detail.  AGENDA TYPE: ACTION REQUESTED:  BACKGROUND:LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT:FUNDS:STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type Financial Report June 30, 2020 9/3/2020 Cover Memo Financial Report July 31, 2020 9/3/2020 Cover Memo Page 261 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,545,931$ 4,088,307$ 62% Supplies & Materials 603,710 353,731 59% Maintenance & Operations 7,152,775 4,875,042 68% Contract Services 2,203,434 1,627,773 74% Utilities 511,300 334,557 65% Capital Expenses 811,000 528,316 65% Debt Service 1,623,477 1,034,541 64% Other Department Expense 92,994 13,599 15% Transfers 1,032,720 943,290 91% Total 20,577,341$ 13,799,156$ 67% June 30, 2020 MONTHLY FINANCIAL REPORT Combined General, Enterprise, and Internal Service Fund Expenditures by Classification This is the financial report for the period ended June 30, 2020. Revenues and expenditures reflect activity from October 1, 2018 through June 30, 2020 or sixty-six percent (66%) of the fiscal year. GENERAL FUND The General Fund has collected eight-six percent (86%) of projected operating revenues. All revenues are performing within projections. Year to date General Fund operating expenditures are sixty-two percent (62%) of the annual budget. All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected sixty-eight percent (68%) of projected operating revenues. All revenue categories are performing within projections. Year to date Enterprise Fund operating expenditures are sixty-eight percent (68%) of the annual budget. All expenditure categories are within projections. INTERNAL SERVICE FUND The Internal Service Fund has collected sixty-nine percent (69%) of projected operating revenues. All revenue categories are performing within projections. Year to date Internal Service Fund operating expenditures are sixty-nine percent (69%) of the annual budget. All expenditure categories are within projections. Page 1 of 12 Page 262 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 4,065,250$ 3,740,845$ 92%324,405$ Sales & Beverage Taxes 905,800 794,428 88%111,372 Franchise Fees 878,222 687,228 78%190,994 Solid Waste 935,500 716,569 77%218,931 Licenses & Permits 343,070 320,901 94%22,169 Fines & Forfeitures 95,526 40,479 42%55,047 Department Revenues 834,961 598,420 72%236,541 Interest & Miscellaneous 81,500 112,323 138%(30,823) Total Operating Revenues 8,139,829 7,011,193 86%1,128,636 Operating Expenditures Police 1,732,145 989,519 57%742,626 Animal Control 136,790 81,135 59%55,655 Fire 1,829,356 1,008,036 55%821,320 Municipal Court 197,494 122,027 62%75,467 Development Services 641,475 359,155 56%282,320 Streets 638,035 413,795 65%224,240 Parks 553,192 388,547 70%164,645 Recreation 82,900 46,997 57%35,903 Library 303,470 209,646 69%93,824 Solid Waste 850,000 658,374 77%191,626 Non-Departmental - 20,404 0%(20,404) Total Operating Expenditures 6,964,857 4,297,635 62%2,667,222 Revenues Over (Under) Expenditures 1,174,972 2,713,558 (1,538,586) Transfers Transfer From Enterprise Fund - PILOT 85,000 63,750 75%21,250 Transfer From Debt Service Fund 51,535 51,535 100%- Transfer To Capital Projects Fund (675,000) (675,000) 100%- Transfer To Internal Service Fund (636,507) (459,813) 72%(176,694) Total Transfers (1,174,972) (1,019,528) 87%(155,444) Net Change in Fund Balance -$ 1,694,030$ (1,694,030)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,745,609$ 3,439,639$ (1,694,030)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES June 30, 2020 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Solid Waste Library Recreation Parks Streets Development Services Municipal Court Fire Animal Control Police General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 12 Page 263 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS June 30, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 CURRENT PROPERTY TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2019-2020 2018-2019 2017-2018 Page 3 of 12 Page 264 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,087,800$ 1,361,492$ 65%726,308$ Wastewater 2,036,650 1,377,108 68%659,542 Electric 7,700,000 5,037,549 65%2,662,451 Penalties & Fees 211,000 120,992 57%90,008 Interest 15,000 241,469 1610%(226,469) Miscellaneous 68,250 123,942 182%(55,692) Total Operating Revenues 12,118,700 8,262,552 68%3,856,148 Operating Expenditures Water 1,353,723 962,070 71%391,653 Wastewater 770,307 437,221 57%333,086 Electric 6,677,301 4,635,740 69%2,041,561 Debt Service 1,571,942 980,260 62%591,682 Total Operating Expenditures 10,373,273 7,015,291 68%3,357,982 Revenues Over (Under) Expenditures 1,745,427 1,247,261 498,166 Transfers Transfer from Storm Recovery 97,477 - 0%97,477 Transfer to Enterprise CIP (156,800) (117,600) 75%(39,200) Transfers to Storm Recovery Fund (115,920) (86,940) 75%(28,980) Transfer to General Fund - PILOT (85,000) (63,750) 75%(21,250) Transfers to Storm Recovery Fund (1,485,184) (1,072,898) 72%(412,286) Total Transfers (1,745,427) (1,341,188) (404,239) Net Change in Fund Balance -$ (93,927)$ 902,405$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 3,888,142$ 902,405$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES June 30, 2020 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Debt Service Electric Wastewater Water Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 12 Page 265 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS June 30, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2019-2020 2018-2019 2017-2018 Page 5 of 12 Page 266 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Expenditures Mayor & Council 217,700 154,634 71%63,066 Administration 375,802 263,830 70%111,972 Public Works 117,403 80,334 68%37,069 Finance 516,884 397,897 77%118,987 Engineering 326,598 209,158 64%117,440 Fleet Services 106,104 73,736 69%32,368 Facilities 277,500 146,736 53%130,764 Non-Departmental 268,500 206,386 77%62,114 Total Operating Expenditures 2,206,491 1,532,711 69%673,780 Transfers Transfer From Enterprise Fund 1,544,544 1,072,898 69%471,646 Transfer From General Fund 661,947 459,813 69%202,134 Total Transfers 2,206,491 1,532,711 69%673,780 Net Change in Fund Balance -$ -$ -$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,745,609$ 1,745,609$ -$ CITY OF SANGER, TEXAS INTERNAL SERVICE FUND REVENUE & EXPENDITURES June 30, 2020 0%25%50%75%100% Transfer From General Fund Transfer From Enterprise Fund Internal Service Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Non-Departmental Facilities Fleet Services Engineering Finance Public Works Administration Mayor & Council General Fund Expenditures: Actual to Budget YTD Actual Budget Page 6 of 12 Page 267 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 1,011,538$ -$ -$ 3,946,294$ Contingency Reserves for Operations 1,037,038 1,031,126 - - 2,068,164 TOTAL UNRESTRICTED 3,971,794$ 2,042,664$ -$ -$ 6,014,458$ RESTRICTED Debt Service -$ 1,704,098$ 961,904$ -$ 2,666,002$ Water Deposits - 475,722 - - 475,722 Equipment Replacement 229,276 125,843 - - 355,119 Electric Storm Recovery - 1,128,155 - - 1,128,155 Hotel Occupancy Tax 57,061 - - - 57,061 Grant Funds 11,826 11,826 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,632 - - - 96,632 Court Security 10,456 - - - 10,456 Court Technology (799) - - - (799) Child Safety Fee 45,292 45,292 Donations 17,548 - - - 17,548 TOTAL RESTRICTED 472,818$ 3,433,818$ 961,904$ -$ 4,868,540$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 1,994,774$ 1,994,774$ Enterprise Capital Projects - - - 5,648,152 5,648,152 TOTAL CAPITAL PROJECTS -$ -$ -$ 7,642,926$ 7,642,926$ TOTAL CASH AND INVESTMENTS 4,444,612$ 5,476,482$ 961,904$ 7,642,926$ 18,525,924$ June 30, 2020 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 49% Water Deposits 9% Equipment Replacement 6%Electric Storm Recovery… Other 16% Restricted Unrestricted 31% Restricted 29% Capital Projects 40% Total Cash & Investments Cash for Operations 66% Contingency Reserves for Operations 34% Unrestricted General Capital Projects 26%Enterprise Capital Projects 74% Capital Projects Page 7 of 12 Page 268 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%6,280,244$ 6,126,801$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%35,392 35,107 Internal Service Fund 180-00-1000 219,858 180,196 OPERATING ACCOUNTS 6,556,296$ 6,362,906$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%607,038$ 607,884$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2021 0.55%215,349 215,349 GF Contingency Reserve CD 674907 001-00-1043 7/13/2020 0.45%213,669 213,805 CONTINGENCY RESERVE 1,036,056$ 1,037,038$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%164,371$ 165,025$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2020 0.45%64,210 64,251 EQUIPMENT REPLACEMENT RESERVES 228,581$ 229,276$ *Hotel Occupancy Tax 050-00-1000 56,711$ 57,061$ *Police Grant Fund 320-00-1000 11,826 11,826 *Fire Grant Fund 324-00-1000 61,880 61,880 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2021 0.45%51,995 52,028 *Parkland Dedication Fund 450-00-1000 102,784 102,784 *Roadway Impact Fee Fund 451-00-1000 762,093 786,093 *Court Security Restricted Fund 470-00-1000 10,348 10,456 *Court Technology Restricted Fund 471-00-1000 (762) (799) *Child Safety Fee Fund 475-00-1000 45,292 45,292 *Police Donations 620-00-1000 78 2,078 *Fire Donations 624-00-1000 6,150 6,150 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,259 6,259 OTHER 1,167,859$ 1,194,313$ TOTAL CASH AND INVESTMENTS 8,988,792$ 8,823,533$ TOTAL UNRESTRICTED 7,592,352$ 7,399,944$ *Restricted Funds GENERAL FUND June 30, 2020 CASH AND INVESTMENTS Page 8 of 12 Page 269 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%966,114$ 1,011,538$ OPERATING ACCOUNTS 966,114$ 1,011,538$ *Pooled Cash 008-00-1010 0.05%167,469$ 175,722$ *Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 467,469$ 475,722$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%1,621,838 1,704,098 BOND FUNDS 1,621,838$ 1,704,098$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%605,538$ 606,381$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%317,385 317,586 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%107,145 107,159 CONTINGENCY RESERVES 1,030,068$ 1,031,126$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,116,938$ 1,128,155$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%125,312 125,843 OTHER 1,242,250$ 1,253,998$ TOTAL CASH AND INVESTMENTS 5,327,739$ 5,476,482$ TOTAL UNRESTRICTED 1,996,182$ 2,042,664$ *Restricted Funds ENTERPRISE FUND June 30, 2020 CASH AND INVESTMENTS Page 9 of 12 Page 270 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%900,408$ 903,554$ *DSF Money Market 2376105 003-00-1010 0.20%58,268 58,350 TOTAL RESTRICTED 958,676$ 961,904$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%1,994,774$ 1,994,774$ TOTAL RESTRICTED 1,994,774$ 1,994,774$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%991,884$ 1,006,332$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,692,678 1,737,037 *SEWER CAPITAL RESERVE - TAP FEES 2,684,562$ 2,743,369$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,385,499$ 1,418,929$ *Pooled Cash 840-00-1000 0.05%1,918,271 1,485,854 TOTAL RESTRICTED 5,988,332$ 5,648,152$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS June 30, 2020 Page 10 of 12 Page 271 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%574,533$ 618,826$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,680 331,693 *4A MM 902551273 Prosperity 41-00-1012 0.20%478,641 478,751 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2020 0.25%95,627 95,635 TOTAL CASH AND INVESTMENTS 1,480,481$ 1,524,905$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%850,990$ 901,402$ *Cash MM 2379694 42-00-1010 0.05%193,304 193,574 *4B CD 653500 42-00-1013 4/3/2021 0.45%22,083 22,086 *4B CD 659924 42-00-1014 11/12/2020 0.45%21,840 21,842 *4B CD 664243 42-00-1015 6/5/2021 0.45%21,924 21,938 *4B CD 673277 42-00-1016 7/9/2020 0.45%21,867 21,881 *4B CD 686115 42-00-1017 8/4/2020 0.45%21,875 21,888 *4B CD 689521 42-00-1018 9/11/2020 0.45%21,784 21,798 *4B CD 694371 42-00-1019 10/14/2020 0.45%21,858 21,872 *4B CD 697230 42-00-1020 11/17/2020 0.45%21,972 21,986 *4B CD 699934 42-00-1021 12/18/2020 0.45%21,885 21,899 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,686 21,700 *4B CD 706078 42-00-1023 2/19/2021 0.45%21,586 21,600 *4B CD 720097 42-00-1024 2/9/2021 0.45%21,356 21,370 *4B CD 720119 42-00-1025 11/9/2020 0.45%21,381 21,394 TOTAL CASH AND INVESTMENTS 1,327,391$ 1,378,230$ *Restricted Funds 4B FUND 4A & 4B FUNDS June 30, 2020 CASH AND INVESTMENTS 4A FUND Page 11 of 12 Page 272 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT June 30, 2020 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 12 of 12 Page 273 Expenditure Category Annual Budget Expenditures & Encumbrances Percent of Budget Salaries & Benefits 6,545,931$ 4,088,307$ 62% Supplies & Materials 603,710 353,731 59% Maintenance & Operations 7,152,775 4,875,042 68% Contract Services 2,203,434 1,627,773 74% Utilities 511,300 334,557 65% Capital Expenses 811,000 528,316 65% Debt Service 1,623,477 1,034,541 64% Other Department Expense 92,994 13,599 15% Transfers 1,032,720 943,290 91% Total 20,577,341$ 13,799,156$ 67% July 31, 2020 MONTHLY FINANCIAL REPORT Combined General, Enterprise, and Internal Service Fund Expenditures by Classification This is the financial report for the period ended July 31, 2020. Revenues and expenditures reflect activity from October 1, 2018 through July 31, 2020 or seventy-five percent (75%) of the fiscal year. GENERAL FUND The General Fund has collected ninety-five percent (95%) of projected operating revenues. All revenues are performing within projections. Year to date General Fund operating expenditures are sixty-two percent (62%) of the annual budget. All expenditure categories are within projections. ENTERPRISE FUND The Enterprise Fund has collected sixty-eight percent (68%) of projected operating revenues. All revenue categories are performing within projections. Year to date Enterprise Fund operating expenditures are sixty-eight percent (68%) of the annual budget. All expenditure categories are within projections. INTERNAL SERVICE FUND The Internal Service Fund has collected sixty-nine percent (69%) of projected operating revenues. All revenue categories are performing within projections. Year to date Internal Service Fund operating expenditures are sixty-nine percent (69%) of the annual budget. All expenditure categories are within projections. Page 1 of 12 Page 274 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Property Taxes 4,065,250$ 4,124,995$ 101%(59,745)$ Sales & Beverage Taxes 905,800 893,910 99%11,890 Franchise Fees 878,222 778,320 89%99,902 Solid Waste 935,500 799,630 85%135,870 Licenses & Permits 343,070 382,469 111%(39,399) Fines & Forfeitures 95,526 46,240 48%49,286 Department Revenues 834,961 636,015 76%198,946 Interest & Miscellaneous 81,500 117,256 144%(35,756) Total Operating Revenues 8,139,829 7,778,835 96%360,994 Operating Expenditures Police 1,732,145 1,134,397 65%597,748 Animal Control 136,790 91,829 67%44,961 Fire 1,829,356 1,128,827 62%700,529 Municipal Court 197,494 143,814 73%53,680 Development Services 641,475 406,464 63%235,011 Streets 638,035 444,481 70%193,554 Parks 553,192 418,869 76%134,323 Recreation 82,900 54,161 65%28,739 Library 303,470 237,437 78%66,033 Solid Waste 850,000 735,309 87%114,691 Non-Departmental - 20,404 0%(20,404) Total Operating Expenditures 6,964,857 4,815,992 69%2,148,865 Revenues Over (Under) Expenditures 1,174,972 2,962,843 (1,787,871) Transfers Transfer From Enterprise Fund - PILOT 85,000 70,833 83%14,167 Transfer From Debt Service Fund 51,535 51,535 100%- Transfer To Capital Projects Fund (675,000) (675,000) 100%- Transfer To Internal Service Fund (636,507) (525,179) 83%(111,328) Total Transfers (1,174,972) (1,077,811) 92%(97,161) Net Change in Fund Balance -$ 1,885,032$ (1,885,032)$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,745,609$ 3,630,641$ (1,885,032)$ CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES July 31, 2020 0%25%50%75%100% Other Revenues Solid Waste Franchise Fees Sales & Beverage Taxes Property Taxes General Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Solid Waste Library Recreation Parks Streets Development Services Municipal Court Fire Animal Control Police General Fund Expenditures: Actual to Budget YTD Actual Budget Page 2 of 12 Page 275 CITY OF SANGER, TEXAS GENERAL FUND 3-YEAR REVENUE TRENDS July 31, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 $4,250,000 $4,500,000 CURRENT PROPERTY TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 SALES & BEVERAGE TAX REVENUE 2019-2020 2018-2019 2017-2018 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FRANCHISE FEE REVENUE 2019-2020 2018-2019 2017-2018 Page 3 of 12 Page 276 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Revenues Water 2,087,800$ 1,597,569$ 77%490,231$ Wastewater 2,036,650 1,560,984 77%475,666 Electric 7,700,000 5,877,495 76%1,822,505 Penalties & Fees 211,000 141,713 67%69,287 Interest 15,000 268,972 1793%(253,972) Miscellaneous 68,250 129,150 189%(60,900) Total Operating Revenues 12,118,700 9,575,883 79%2,542,817 Operating Expenditures Water 1,353,723 1,058,092 78%295,631 Wastewater 770,307 509,945 66%260,362 Electric 6,677,301 5,286,709 79%1,390,592 Debt Service 1,571,942 1,220,625 78%351,317 Total Operating Expenditures 10,373,273 8,075,371 78%2,297,902 Revenues Over (Under) Expenditures 1,745,427 1,500,512 244,915 Transfers Transfer from Storm Recovery 97,477 97,477 100%- Transfer to Enterprise CIP (156,800) (130,667) 83%(26,133) Transfers to Storm Recovery Fund (115,920) (96,600) 83%(19,320) Transfer to General Fund - PILOT (85,000) (70,883) 83%(14,117) Transfers to Storm Recovery Fund (1,485,184) (1,225,517) 83%(259,667) Total Transfers (1,745,427) (1,426,190) (319,237) Net Change in Fund Balance -$ 74,322$ 564,152$ Fund Balance, Beginning of Year 3,982,069 3,982,069 - Fund Balance, End of Year 3,982,069$ 4,056,391$ 564,152$ CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES July 31, 2020 0%25%50%75%100% Other Income Electric Wastewater Water Enterprise Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Debt Service Electric Wastewater Water Enterprise Fund Expenditures: Actual to Budget YTD Actual Budget Page 4 of 12 Page 277 CITY OF SANGER, TEXAS ENTERPRISE FUND 3-YEAR REVENUE TRENDS July 31, 2020 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 WASTE WATER SALES REVENUE 2019-2020 2018-2019 2017-2018 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 ELECTRIC SALES REVENUE 2019-2020 2018-2019 2017-2018 Page 5 of 12 Page 278 Annual Budget Year to Date Actual % of Budget Budget Balance Operating Expenditures Mayor & Council 217,700 187,575 86%30,125 Administration 375,802 305,330 81%70,472 Public Works 117,403 101,199 86%16,204 Finance 516,884 448,153 87%68,731 Engineering 326,598 235,325 72%91,273 Fleet Services 106,104 83,135 78%22,969 Facilities 277,500 174,018 63%103,482 Non-Departmental 268,500 215,861 80%52,639 Total Operating Expenditures 2,206,491 1,750,596 79%455,895 Transfers Transfer From Enterprise Fund 1,544,544 1,225,417 79%319,127 Transfer From General Fund 661,947 525,179 79%136,768 Total Transfers 2,206,491 1,750,596 79%455,895 Net Change in Fund Balance -$ -$ -$ Fund Balance, Beginning of Year 1,745,609 1,745,609 - Fund Balance, End of Year 1,745,609$ 1,745,609$ -$ CITY OF SANGER, TEXAS INTERNAL SERVICE FUND REVENUE & EXPENDITURES July 31, 2020 0%25%50%75%100% Transfer From General Fund Transfer From Enterprise Fund Internal Service Fund Revenues: Actual to Budget YTD Actual Budget 0%25%50%75%100% Non-Departmental Facilities Fleet Services Engineering Finance Public Works Administration Mayor & Council General Fund Expenditures: Actual to Budget YTD Actual Budget Page 6 of 12 Page 279 Name General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total UNRESTRICTED Cash for Operations 2,934,756$ 1,011,538$ -$ -$ 3,946,294$ Contingency Reserves for Operations 1,037,038 1,031,126 - - 2,068,164 TOTAL UNRESTRICTED 3,971,794$ 2,042,664$ -$ -$ 6,014,458$ RESTRICTED Debt Service -$ 1,704,098$ 961,904$ -$ 2,666,002$ Water Deposits - 475,722 - - 475,722 Equipment Replacement 229,276 125,843 - - 355,119 Electric Storm Recovery - 1,128,155 - - 1,128,155 Hotel Occupancy Tax 57,061 - - - 57,061 Grant Funds 11,826 11,826 Keep Sanger Beautiful (KSB)5,526 - - 5,526 Library 96,632 - - - 96,632 Court Security 10,456 - - - 10,456 Court Technology (799) - - - (799) Child Safety Fee 45,292 45,292 Donations 17,548 - - - 17,548 TOTAL RESTRICTED 472,818$ 3,433,818$ 961,904$ -$ 4,868,540$ CAPITAL PROJECTS General Capital Projects -$ -$ -$ 1,994,774$ 1,994,774$ Enterprise Capital Projects - - - 5,648,152 5,648,152 TOTAL CAPITAL PROJECTS -$ -$ -$ 7,642,926$ 7,642,926$ TOTAL CASH AND INVESTMENTS 4,444,612$ 5,476,482$ 961,904$ 7,642,926$ 18,525,924$ July 31, 2020 CASH AND INVESTMENTS CITY OF SANGER, TEXAS Debt Service 49%Water Deposits 9% Equipment Replacement 6% Electric Storm Recovery… Other 16% Restricted Unrestricted 31% Restricted 29% Capital Projects 40% Total Cash & Investments Cash for Operations 66% Contingency Reserves for Operations 34% Unrestricted General Capital Projects 26%Enterprise Capital Projects 74% Capital Projects Page 7 of 12 Page 280 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 001-00-1000 0.05%6,280,244$ 6,126,801$ Employee Benefits Cash 110-00-1000 0.20%20,802 20,802 Employee Benefits MM 110-00-1010 0.20%35,392 35,107 Internal Service Fund 180-00-1000 219,858 180,196 OPERATING ACCOUNTS 6,556,296$ 6,362,906$ GF Contingency Reserve MM 2487969 001-00-1031 0.20%607,038$ 607,884$ GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2021 0.55%215,349 215,349 GF Contingency Reserve CD 674907 001-00-1043 7/13/2021 0.45%213,669 213,805 CONTINGENCY RESERVE 1,036,056$ 1,037,038$ *GF Equipment Replacement MM 2376237 001-00-1032 0.20%164,371$ 165,025$ *GF Equipment Replacement CD 719706 001-00-1033 7/6/2021 0.45%64,210 64,251 EQUIPMENT REPLACEMENT RESERVES 228,581$ 229,276$ *Hotel Occupancy Tax 050-00-1000 56,711$ 57,061$ *Police Grant Fund 320-00-1000 11,826 11,826 *Fire Grant Fund 324-00-1000 61,880 61,880 *Library Grant Fund 342-00-1000 14 14 *Beautification Board - KSB 432-00-1000 5,526 5,526 *Library Restricted for Building Expansion 442-00-1000 44,604 44,604 *Library Building Expansion CD 702994 442-00-1035 1/22/2021 0.45%51,995 52,028 *Parkland Dedication Fund 450-00-1000 102,784 102,784 *Roadway Impact Fee Fund 451-00-1000 762,093 786,093 *Court Security Restricted Fund 470-00-1000 10,348 10,456 *Court Technology Restricted Fund 471-00-1000 (762) (799) *Child Safety Fee Fund 475-00-1000 45,292 45,292 *Police Donations 620-00-1000 78 2,078 *Fire Donations 624-00-1000 6,150 6,150 *Banner Account for Parks 632-00-1000 3,061 3,061 *Library Donations 642-00-1000 6,259 6,259 OTHER 1,167,859$ 1,194,313$ TOTAL CASH AND INVESTMENTS 8,988,792$ 8,823,533$ TOTAL UNRESTRICTED 7,592,352$ 7,399,944$ *Restricted Funds GENERAL FUND July 31, 2020 CASH AND INVESTMENTS Page 8 of 12 Page 281 Name Acct. #Maturity Yield Prior Period Current Balance Pooled Cash 008-00-1010 0.05%966,114$ 1,011,538$ OPERATING ACCOUNTS 966,114$ 1,011,538$ *Pooled Cash 008-00-1010 0.05%167,469$ 175,722$ *Water Deposit CD 2375850 008-00-1041 1/3/2021 0.45%300,000 300,000 WATER DEPOSIT REFUND ACCOUNT 467,469$ 475,722$ *Combined EF Debt Service MM 2376113 008-00-1039 0.20%1,621,838 1,704,098 BOND FUNDS 1,621,838$ 1,704,098$ EF Contingency Reserve MM 2809753 008-00-1012 0.20%605,538$ 606,381$ EF Contingency Reserve CD 787860 008-00-1014 2/14/2021 0.45%317,385 317,586 EF Reserve CD 642541 008-00-1040 9/25/2020 0.45%107,145 107,159 CONTINGENCY RESERVES 1,030,068$ 1,031,126$ *EF Storm Recovery MM- 2% Electric Rev 008-00-1033 0.20%1,116,938$ 1,128,155$ *EF Equipment Replacement MM 2376202 008-00-1034 0.20%125,312 125,843 OTHER 1,242,250$ 1,253,998$ TOTAL CASH AND INVESTMENTS 5,327,739$ 5,476,482$ TOTAL UNRESTRICTED 1,996,182$ 2,042,664$ *Restricted Funds ENTERPRISE FUND July 31, 2020 CASH AND INVESTMENTS Page 9 of 12 Page 282 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 003-00-1000 0.05%900,408$ 903,554$ *DSF Money Market 2376105 003-00-1010 0.20%58,268 58,350 TOTAL RESTRICTED 958,676$ 961,904$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 004-00-1000 0.05%1,994,774$ 1,994,774$ TOTAL RESTRICTED 1,994,774$ 1,994,774$ Name Acct. #Maturity Yield Prior Period Current Balance *Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%991,884$ 1,006,332$ *Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%1,692,678 1,737,037 *SEWER CAPITAL RESERVE - TAP FEES 2,684,562$ 2,743,369$ *Water Capital Reserve MM 2376156 840-00-1037 0.20%1,385,499$ 1,418,929$ *Pooled Cash 840-00-1000 0.05%1,918,271 1,485,854 TOTAL RESTRICTED 5,988,332$ 5,648,152$ *Restricted Funds ENTERPRISE CAPITAL PROJECTS FUND GENERAL CAPITAL PROJECTS FUND DEBT SERVICE FUND DEBT SERVICE & CAPITAL PROJECTS CASH AND INVESTMENTS July 31, 2020 Page 10 of 12 Page 283 Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 41-00-1000 0.05%574,533$ 618,826$ *Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,680 331,693 *4A MM 902551273 Prosperity 41-00-1012 0.20%478,641 478,751 *Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2020 0.25%95,627 95,635 TOTAL CASH AND INVESTMENTS 1,480,481$ 1,524,905$ Name Acct. #Maturity Yield Prior Period Current Balance *Pooled Cash 42-00-1000 0.05%850,990$ 901,402$ *Cash MM 2379694 42-00-1010 0.05%193,304 193,574 *4B CD 653500 42-00-1013 4/3/2021 0.45%22,083 22,086 *4B CD 659924 42-00-1014 11/12/2020 0.45%21,840 21,842 *4B CD 664243 42-00-1015 6/5/2021 0.45%21,924 21,938 *4B CD 673277 42-00-1016 7/9/2021 0.45%21,867 21,881 *4B CD 686115 42-00-1017 8/4/2020 0.45%21,875 21,888 *4B CD 689521 42-00-1018 9/11/2020 0.45%21,784 21,798 *4B CD 694371 42-00-1019 10/14/2020 0.45%21,858 21,872 *4B CD 697230 42-00-1020 11/17/2020 0.45%21,972 21,986 *4B CD 699934 42-00-1021 12/18/2020 0.45%21,885 21,899 *4B CD 702285 42-00-1022 1/31/2020 0.45%21,686 21,700 *4B CD 706078 42-00-1023 2/19/2021 0.45%21,586 21,600 *4B CD 720097 42-00-1024 2/9/2021 0.45%21,356 21,370 *4B CD 720119 42-00-1025 11/9/2020 0.45%21,381 21,394 TOTAL CASH AND INVESTMENTS 1,327,391$ 1,378,230$ *Restricted Funds 4B FUND 4A & 4B FUNDS July 31, 2020 CASH AND INVESTMENTS 4A FUND Page 11 of 12 Page 284 a. b. Clayton Gray Alina Ciocan Clayton Gray Alina Ciocan Finance Director City Manager Ethics Disclosure and Conflicts of Interest In accordance with the PFIA,investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or the officer is related within the second degree by affinity or consanguinity,as determined under Chapter 573 of the Texas Government Code,to an individual seeking to transact investment business with the entity. PFIA 2256.005 (i). CITY OF SANGER, TEXAS INVESTMENT REPORT July 31, 2020 The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the Public Funds Investment Act (PFIA). The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly on all accounts.Therefore,book value and market value are the same and the City does not have accrued interest on its investments. Page 12 of 12 Page 285