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09/06/2016-CC-Minutes-Work SessionMINUTES: CITY COUNCIL WORKSESSION September 6, 2016 PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman David Clark, Councilman Bilyeu Councilman Lee Allison and Councilman Allen Chick, OTHERS PRESENT: Mike Brice City Manager, Deputy City Secretary Cheryl Price, Alina Ciocan Economic and Community Development Director, Debbie Reeves with the Chamber of Commerce, Chris Heckler 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:03 p.m. Mayor Muir noted that Debbie Reeves was present from the Chamber and wanted to give an update on the Sellabration. He noted that it was not an agenda item and there could be no deliberation on the item. Debbie Reeves gave a quick report on the Sellabration. She presented a map layout of all of the vendors and noted it was really full. She stated she has talked with the Police Chief and Public Works and everything is good for them to go on Saturday. 2. Discuss Possibly Relocating the Cowling Road Lift Station. Mike Brice summarized and noted Chris Heckler could answer any additional questions. The last time we visited on this it was down to a 50/50 decision on where to put it. At that time there was not a general consensus strongly one way or the other. The deciding factor then was that we were going to have to spend an extra three million dollars to do the pipeline. It looks like we are not going to have to do the pipeline so we are saving some money there. We are going to have to spend some of that money on the creek restoration. We do have some wiggle room now on the debt that has been sold so we are bringing it back to the Council. We are to the point where they really need to do the design and move the project forward and until we decide the location, the project is at a standstill. He noted it is on the work session for discussion and for vote at the regular meeting. He noted he or Chris Heckler would answer any questions. Councilman Bilyeu recapped that the original plan was to go north from Cowling Road and then directly due East. with a forced main. The other option was to slope down to the Southeast and tie in to a fixture site; to move the location of the original lift station and build a gravity main from the original location to the new location. He asked if one option was better than the other? Chris Heckler advised that from an Engineering standpoint we can make either one work. He noted that swaying to the regional site (land the city has already purchased) would involve a forced main or gravity on the adjacent property. The main would parallel the 100- year flood plain and not affect development and/or use of the property. There was discussion as to future use of the site and costs, it was noted that the two forced mains were about the same price and that the extra money was in the gravity line. It was noted that gravity fed would be the ideal solution and that the some of the facility would have some re- use in the future. It was noted the property owners would prefer the gravity line because it improved their property and were willing to talk with the City about the easement if we would consider the gravity line instead of the forced main. This would be great advantage for both the property owners and the City. Councilman Allison discussed his concerns regarding the cost and wanted to know if we could use CIP Money for an I & I and he did not know if the money could be used for that. Mike noted he would talk with the City Attorney. Councilman Allison advised he would like to have it looked into. It was noted the Duck Creek Litt Station could gravity to Cowling in the future. Councilman Clark asked what the capacity (flow per day) of the new lift station would be? It was noted 2.6 million. There was further discussion brought about by Councilman Allison regarding fixing and not moving the Cowling Lift Station. Mike Brice noted that there is no great chasm that we can cover up that is going to fix the I & I problem — it is more like death from a thousand cuts. We have broken pipes all over town and manholes that need to be raised, open clean outs and buried clean outs. We recently received a cost estimate on replacing the sewer line on Plum so we can get the water and sewer lines replaced to resurface it and it was about $700,000 for six to eight blocks. Discussion ensued regarding the various options, costs, etc. There were no further questions. 3. Discuss Future Housing. Items 3 and 5 are the same and this item will be included in item 5. 4. Overview of Items on Regular Agenda. None. 5. EXECUTIVE SESSION: CLOSED MEETING Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.087 Deliberation Regarding Economic Development — Lane Ranch Development and Related Matters. Council convened into closed session at 6:25 p.m. 6. RECONVENE: OPEN MEETING Any Action Taken. Council reconvened at 7:06 p.m. No action taken. Adjourn. Mayor Muir adjourned the meeting at 7:07 p.m.