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HomeMy WebLinkAbout03/04/2026-Library Board-Agenda Packet-RegularLIBRARY BOARD MEETING AGENDA MARCH 04, 2026, 6:45 PM LIBRARY BOARD REGULAR MEETING LIBRARY BUILDING - 501 BOLIVAR STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM CITIZENS COMMENTS This is an opportunity for citizens to address the Board on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Board with regard to matters on the agenda will be received at the time the item is considered. The Board is not allowed to converse, deliberate or take action on any matter presented during citizen input. LIBRARIAN'S REPORT 1. Librarian's Report CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Board member to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 2. Consideration and possible action on library board minutes from 5/21/25. 3. Consideration and possible action on library board minutes from 11/4/25. DISCUSSION ITEMS 4. Discussion and overview of library goals, objectives and next steps for strategic and long range planning. 5. Discussion on voter education programs and non-partisan resources. ACTION ITEMS 6. Consideration and possible action on library goals, objectives and next steps for strategic and long range planning. FUTURE AGENDA ITEMS 1 The purpose of this item is to allow the Chair and Board members to bring forward items they wish to discuss at a future meeting, A Board member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Board or at the call of the Chair. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. ADJOURN NOTE: The Board reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at the Library that is readily accessible to the general public at all times and was posted on the City of Sanger website on February 25, 2026, at 5:15 PM. /s/ Laura Klenke, Librarian The Library is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 January Monthly Stats 2025 2026 Circulation New Cards Library Visits Programs Program Attendance0 500 1000 1500 2000 2500 3000 2675 2556 47 31 2242 1773 15 15 494 387 % chg f romprevious year Circulation -4.4% New Cards -34.0% Library Visits -20.9% Programs 0.0% Program Attendance -21.7% Monthly Repor t - Januar y 2026 Monthly Stats: Monthly Highlights: Weather at the end of January forces us to close for several days. We also had to cancel or reschedule six programs. Collected coats, hats and other winter gear all month for our Stay Warm Drive! We were able to get most of those items to the Sanger Crisis Center just before the snowy weather at the end of January. Finished up the 2 Annual Winter Reading Program. nd Biggest increases in registrants were Adults Overall, we saw a 10% increase in registrations. Featured Programs: 3 Item 1. December Monthly Stats 2025 2026 Circulation New Cards Library Visits Programs Program Attendance0 500 1000 1500 2000 2500 3000 2474 2504 66 34 2566 2108 20 26 1111 1139 % chg f romprevious year Circulation 1.2% New Cards -48.5% Library Visits -17.8% Programs 30.0% Program Attendance 2.5% Monthly Repor t - December 2025 Monthly Stats: Monthly Highlights: Candyland at the Library returned with a Whoville flair! We welcomed families to play their way around Whoville where they ended up at the Grinch’s Cave. We had 101 players come to play during Christmas on the Square. We welcomed Santa for storytime and pictures to kick-off our Winter Reading Program. We also had Tom’s Coffee Truck come by with hot and cold festive drinks for everyone! We also had craft stations for everyone to make ornaments. We had 97 folks come to our kick-off event. We had another visit f rom Tarrant Area Food Bank who came to distribute food supplies and sign people up for food benef its through SNAP. Along with our food drive, we were able to help a lot of local families stay nourished in December. Featured Programs: 4 Item 1. November Monthly Stats 2025 2026 Circulation New Cards Library Visits Programs Program Attendance0 500 1000 1500 2000 2500 3000 2349 2313 26 16 2502 1878 26 26 606 593 % chg f romprevious year Circulation -1.5% New Cards -38.5% Library Visits -24.9% Programs 0.0% Program Attendance -2.1% Monthly Report - November 2025 Monthly Stats: Monthly Highlights: We introduced a new teen and adult program with Book Bedazzling! Participants brought their favorite book to add tiny gems to embellish it and make a trophy book for their shelves at home We helped kids disguise turkeys to help them hide out until after Thanksgiving. We had two very successful sessions and the kids had a great time. Kids Can Cook returned in November with kids decorating cupcakes like turkeys. Using small snacks and candy, they turned a regular cupcake into a Thanksgiving themed treat! Featured Programs: We welcomed the Tarrant Area Food Bank who came to distribute food supplies and help people to sign up for food benefits through SNAP. We also had Denton County Public Health here to inform people on WIC and other services available to families in Denton. 5 Item 1. LIBRARY BOARD COMMUNICATION DATE: March 4, 2026 FROM: Laura Klenke, Library Director AGENDA ITEM: Librarian’s Report SUMMARY: N/A FISCAL INFORMATION: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: Librarians report 3-4-26.pdf 6 Item 1. LIBRARY BOARD MEETING MINUTES MAY 21, 2025, 6:45 PM LIBRARY BOARD REGULAR MEETING LIBRARY BUILDING - 501 BOLIVAR STREET, SANGER, TEXAS Board Member Kaufman called the meeting to order at 6:51 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM LIBRARY BOARD MEMBERS PRESENT Board Member Chair, Place 2 Sally Amendola Board Member Chair, Place 3 Sherri Wood Board Member, Place 4 Libby Dorn Board Member, Place 5 Erica Kaufman BOARD MEMBERS ABSENT Board Member, Chair, Place 1 Alex Lynn STAFF MEMBERS PRESENT: Laura Klenke, Librarian CITIZENS COMMENTS No one addressed the Board. LIBRARIAN'S REPORT Discussion ensued regarding a temporary library assistant position that had originally been posted in early April. Position is still not filled and will re-opened for summer assistance. Update on previous events that continue to have high attendance (Book Bricks, Derby Hat, Salsa Dancing). Upcoming events are Summer Reading Kick Off and numerous events scheduled for the summer. Continued increase in new cardholders, events, and items being checked out. CONSENT AGENDA 1. Consideration and possible action on library board minutes from April 23, 2025. Motion to consider and approve on library board minutes from April 23rd, 2025 made by Board Member Kaufman, Seconded by Board Member Amendola. 7 Item 2. Voting Yea: Board Member Dorn and Board Member Wood. Motion passed unanimously. ACTION ITEMS Discussion ensued regarding consideration and possible action on adopting a new notary service policy. Edits to improve clarity on this topic to ensure clear and concise documentation in regards to notary responsibilities. Motion to approve with notary service policy with edits made by Board Member Dorn Seconded by Board Member Kaufman. Voting Yea: Board Member Amendola and Board Member Wood. Motion passed unanimously. Discussion ensued regarding consideration and possible action on adopting a new library study room policy. Motion to approve new library study room policy made by Board Member Amendola, Seconded by Board Member Kaufman. Voting Yea: Board Member Wood and Board Member Dorn. Motion passed unanimously. Discussion ensued regarding consideration and possible action on updating the library’s collection development and reconsideration policies. Discussion ensued regarding voter registration requirement. Edits to improve clarity on this topic to include changes to number 8, request for reconsideration, and move information about reconsideration process to section 8B. Motion to approve with collection development policy with edits made by Board Member Dorn, Seconded by Board Member Kaufman. Voting Yea: Board Member Wood and Board Member Amendola Motion passed unanimously. 8 Item 2. FUTURE AGENDA ITEMS Board Member Kaufman requested to have a discussion the next meeting about student library cards without parental consent. INFORMATIONAL ITEMS No additional discussion. ADJOURN There being no further business, Member Wood adjourned the meeting 8:19 p.m. _______________________________ Alex Lynn, Chair ______________________________ Libby Dorn, Board Secretary 9 Item 2. LIBRARY BOARD MEETING MINUTES NOVEMBER 4, 2025 6:45 PM LIBRARY BOARD REGULAR MEETING LIBRARY BUILDING - 501 BOLIVAR STREET, SANGER, TEXAS Board Chair called the meeting to order at 6:57 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM LIBRARY BOARD MEMBERS PRESENT Board Member, Place 1 Alex Lynn Board Member Chair, Place 2 Board Member Chair, Place 3 Sherri Wood Board Member, Place 4 Libby Dorn Board Member, Place 5 BOARD MEMBERS ABSENT Sally Amendola STAFFMEMBERS PRESENT: Laura Klenke, Librarian CITIZENS COMMENTS No one addressed the Board. LIBRARIAN'S REPORT Librarian Klenke provided an overview of the report. Discussion ensued regarding consideration and possible action on library board minutes from 05/21/2025; however Board Member, Chair 1, Alex Lynn was not present at that meeting. Update on annual review and reports. Upcoming events for Winter schedule. 10 Item 3. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Board member to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 1. Consideration and possible action on library board minutes from 05/21/25 Motion to table made by Board Member Dorn, Seconded by Board Member Wood Voting Yea: Board Member Lynn. Motion passed unanimously. ACTION ITEMS 2. Consideration and possible action on updating circulation policy and procedures. Discussion ensued regarding consideration and possible action on updating circulation policy and procedures. Edits to improve clarity on this topic to ensure clear and concise procedures. Motion to approve circulation policy made by Board Member Wood, Seconded by Board Member Dorn. Voting Yea: Board Member Lynn. Motion passed unanimously. FUTURE AGENDA ITEMS None identified at this time. INFORMATIONAL ITEMS No additional discussion. ADJOURN There being no further business, board member Lynn adjourned the meeting at 8:00 p.m. _______________________________ Alex Lynn, Chair ______________________________ Libby Dorn, Board Secretary 11 Item 3. LIBRARY BOARD COMMUNICATION DATE: March 4, 2026 FROM: Laura Klenke, Library Director AGENDA ITEM: Discussion and overview of library goals, objectives and next steps for strategic and long range planning. SUMMARY:  We have made great strides in growing library operations. Considering our evolving and growing community needs, we need to continue focusing on the future growth of the library. The next steps of strategic and long planning are crucial in helping outline the priorities of the future. FISCAL INFORMATION: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: N/A 12 Item 4. LIBRARY BOARD COMMUNICATION DATE: March 4, 2026 FROM: Laura Klenke, Library Director AGENDA ITEM: Discussion on voter education programs and non-partisan resources. SUMMARY:  Board member Amendola has requested an open discussion on voter education and non-partisan resources. FISCAL INFORMATION: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: N/A 13 Item 5. LIBRARY BOARD COMMUNICATION DATE: March 4, 2026 FROM: Laura Klenke, Library Director AGENDA ITEM: Consideration and possible action on library goals, objectives and next steps for strategic and long range planning. SUMMARY:  We have made great strides in growing library operations. Considering our evolving and growing community needs, we need to continue focusing on the future growth of the library. The next steps of strategic and long planning are crucial in helping outline the priorities of the future. FISCAL INFORMATION: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: N/A 14 Item 6.