10/18/2021-CC-Minutes-RegularBANGER
* TEXAS
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CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 18, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Councilmembers: Mayor Pro Tern Gary Bilyeu, Marissa Barrett,
Allen Chick, Dennis Dillon, and Victor Gann.
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly
Edwards, City Engineer Tracy LaPiene, Director of Economic Development Shani
Bradshaw, Interim Police Chief Jonathan Perkins, Electric Department Director Mike
Prater, Librarian Audrey Tolle, and Social Media Manager Laura Klenke.
1 CALL THE REGULAR MEETING TO ORDER, ESTABLISH A
QUORUM, INVOCATION, AND PLEDGE
Mayor Muir called the Regular Session to order at 7:02 p.m.
The invocation given by Councilmember Dillon the Pledge of Allegiance was led by
Councilmember Barrett.
2 CITIZEN INPUT:
No one addressed the Council.
3. CONSENT AGENDA:
A PARKS AND RECREATION / KEEP SANGER BEAUTIFUL BOARD
APPOINTMENT
Consider appointing David Zipper to Place 3 on the Parks and Recreation / Keep
Sanger Beautiful board. (Edwards)
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R MINUTES REGULAR SESSION
Consider the minutes from the October 4, 2021, Council Meeting.
C LIBRARY BOARD APPOINTMENTS
Consider reappointing Judith Rodgers, Place 3 and Erica Kaufman, Place 5 to
the Library Board. (Edwards)
Motion made by Councilmember Bileyu to approve Items B and C of consent agenda as
presented. Councilmember Barrett seconded the motion. Motion passed 4.1.0.
Councilmember Chick opposed.
Councilmember Chick made an amended motion to approve Items B and C of the
consent agenda as presented. Councilmember Barrett seconded the motion. Motion
passed unanimously.
Motion made by Councilmember Chick to approve Item A of consent agenda as
presented. Councilmember Dillon seconded the motion. Motion passed 4.0.1.
Councilmember Bilyeu abstained.
Mayor Muir moved to Items 5B and 5D of the agenda.
4. REGULARAGENDA
A PRIMORIS•FIRST AMENDMENT TO CONTRACT (FM 455)
Consider authorizing the Mayor to execute an amendment to the Primoris
Distribution Services Contract for the FM 455 Project. (Prater)
Director Prater provided an overview of the item.
Discussion ensued regarding Primoris's request to receive monthly draws and the
status of the construction.
Motion made by Councilmember Bilyeu to approve the Mayor to execute an
amendment to the Primoris Distribution Services Contract for the FM 455 Project.
Councilmember Chick seconded the motion. Motion passedunanimously.
R FM 455 PROJECT CHANGE ORDER #I•PRIMORIS DISTRIBUTION
SERVICES
Consider Change Order #1 in the amount of $7,000.00 between the City of
Sanger and Primoris Distribution Services for the FM 455 Project; and
authorize the City Manager to execute said Change Order. (Prater)
Director Prater provided an overview of the item.
Discussion ensued regarding the need to move the bore further down from the
location and the payment.
Motion made by Councilmember Bilyeu to approve Change Order #1 in the amount of
$7,000.00 between the City of Sanger and Primoris Distribution Services for the FM 455
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Project and authorize the City Manager to execute said Change Order.
Councilmember Chick seconded the motion. Motion passedunanimously.
C FM 455 PROJECT CHANGE ORDER #2•PRIMORIS DISTRIBUTION
SERVICES
Consider Change Order #2 in the amount of $4,460.00 between the City of
Sanger and Primoris Distribution Services for the FM 455 Project; and
authorize the City Manager to execute said Change Order. (Prater)
Director Prater provided an overview of the item.
Discussion ensued regarding the location of the Primary Line and acquiring an easement
from the property owner.
Motion made by Councilmember Bilyeu to approve Change Order #2 in the amount of
$4,460.00 between the City of Sanger and Primoris Distribution Services for the FM 455
Project and authorize the City Manager to execute said Change Order.
Councilmember Chick seconded the motion. Motion passedunanimously.
II. LIBRARY FY2020.2021 BUDGET AMENDMENT FOR
REPLACEMENT OF ITEMS LOST IN WINTER STORM
Consider Ordinance 10.23.21, Amending the budget for the Fiscal Year
2021.2022, and authorizing amended expenditures as provided in Exhibit A. (Tolle)
Director Tolle provided an overview of the item.
Discussion ensued regarding the total amount of insurance funds received and
completing the replacement of items lost during the winter storm.
Motion made by Councilmember Chick to approve Ordinance 10 23 21, Amending the
budget for the Fiscal Year 2021 2022, and authorizing amended expenditures as
provided in Exhibit A. Councilmember Dillon seconded the motion. Motion passed
unanimously.
E AGREEMENT WITH DOCUNAV SOLUTIONS FORLASERFICHE
Consider an agreement with V.P. IMAGING, INC DBA DocuNav Solutions for
$105,203.35 to purchase an Enterprise Content Management System,
Laserfiche and authorize the Mayor or City Manager to execute said agreement.
(Edwards)
City Secretary Edwards provided an overview of the item.
Discussion ensued regarding the process of implementation, staff training, the
vendor, and the security of the public portal.
Motion made by Councilmember Chick to approve the agreement with V.P. IMAGING,
INC DBA DocuNav Solutions for $105,203.35 to purchase an Enterprise Content
Management System, Laserfiche, and authorize the Mayor to execute said agreement.
Councilmember Barrett seconded the motion. Motion passedunanimously.
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E POWER ENGINEERS • TASK ORDER NUMBERI
Consider Task Order Number 1 with Power Engineers in an amount not to exceed
$25,000, and authorize the Mayor or City Manager to execute said Task Order.
(Ciocan)
Assistant City Manager Ciocan provided an overview of the item.
Discussion ensued regarding the representative for Sanger and the utilization of the
group.
Motion made by Councilmember Bilyeu to approve Task Order Number 1 with Power
Engineers in an amount not to exceed $25,000, and authorize the Mayor or City
Manager to execute said Task Order. Councilmember Barrett seconded the motion.
Motion passed unanimously.
Mayor Muir moved to Item 5A of the agenda.
S. INFORMATION ITEMS:
A ECONOMIC DEVELOPMENT UPDATE
Presentation and discussion on Economic Development. (Bradshaw)
Director Bradshaw provided a presentation and overview of development.
Discussion ensued regarding the number of residential permits, ongoing construction
of Sonic, posting sales tax revenue on the city's website, and the possibility of grocery
store prospects.
R DANNENBAUM CONSTRUCTION UPDATE
Construction update regarding IH•35 / FM 455 Expansion Project.
Danny Everett, Dannenbaum Engineering (DEC), provided an overview of the
mobilization of Quality Excavation.
Discussion ensued regarding a shortage of material, manufacturing a seal required for the
project, and that DEC will be in Sanger daily during the construction.
C ATMOS ENERGY
Atmos Energy • Rider GCR Docket No 10170 • September
No additional discussion.
A ALL AMERICAN DOGS
Provide an overview and update of services provided to the City of Sanger. (Perkins)
Bob Matthews provided an overview of their operations, the number of cities served,
the Trap Neuter Return (TNR) program of feral cats, and the renewal of their
contract.
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6.
Mayor Muir moved back to Item 4A of the agenda.
FUTURE AGENDA ITEMS:
No future agenda request.
7. ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 8:54 p.m.
Y
Thomas E. Muir, Mayor
Kell Edwar , City Secretary x ► ► ► I I I / i,
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