11/02/2009-CC-Minutes-RegularMINUTES: CITY COUNCIL MINUTES
November 2, 2009
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Andy Garza,
Councilman Robert Patton, Councilman Glenn Ervin, Councilman Thomas Muir
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager, Katie Griffin
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Higgs called meeting to order and led the invocation followed by Councilman Patton
leading the Pledge of Allegiance.
2.Citizens Input:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section.
None
CONSENT AGENDA
3.a) Approve Minutes: October 5 - Work Session
October 5 - City Council
October 6 - Special Joint Meeting
October 19 - City Council
b) Disbursements
c) Approve and Authorize Staff to Advertise for Request for Qualifications (RFQ) on the
Splash Park Design/Build
d) Approve Interlocal Cooperation Agreement Between Denton County, Texas and the
City of Sanger, Texas Regarding the Cowling Road Project
e) Approve Interlocal Cooperation Agreement Between Denton County, Texas and the
City of Sanger, Texas Regarding the Duck Creek Road Project
f) Approve the Acceptance of CIP 2005/2006 - Phases III & IV
g) Approve and Authorize Staff to Advertise for Request for Qualifications (RFQ) on
General Engineering Services
h) Approve Staff to Negotiate with Burlington Northern's Real Estate Representatives to
Purchase Railroad Property Adjacent to Existing City Property
City Manager advised that on item (c) on the consent agenda is soliciting for RFQ’S for
design of the Splash Park. They will advertise it and send out for the RFQ’S. The requests
will be submitted; staff will evaluate them and narrow them down to at least four companies
to be interviewed. A company will be selected after evaluations are made.
City Manager proceeded to discuss item (d) and (e) concerning the Interlocal Agreements
with Denton County on the Cowling Road and the Duck Creek Project. The Cowling Road
project is reconstruction of Cowling Road from Deer Run south to Clear Creek Bridge and
Duck Creek is an overlay from Keaton Road to I-35 service road. Item (f) is the acceptance
of the 2005/2006 CIP Phases III and IV and the release of the final payment to Conaster for
1st and 2nd Street. Item (g) authorizes staff to advertise for general engineering services for
the work on some of the proposed projects. The City Manager discussed that item (g) is
authorizing staff to negotiate with Burlington on the purchase of railroad property adjacent
to City property.
A brief discussion continued concerning item (g) and the location of the City’s existing
property.
Motion was made by Councilman Martin to approve the consent agenda. Seconded by
Councilman Garza. Motion carried unanimously.
4.Consider any Items Removed from Consent Agenda.
5. Consider and Possible Action on Approving Ordinance #11-15-09 - Amending Article
3.1700, Exterior Construction of Buildings.
The City Manager advised this is the final draft of the amended ordinance that has been
discussed over the last several months.
Motion was made by Councilman Patton to approve Ordinance #11-15-09, amending
Article 3.1700, Exterior Construction of Buildings. Seconded by Councilman Muir.
Motion carried unanimously.
6. Consider and Possible Action on Approving Ordinance #11-16-09 - Amending Article
3.2100, Exterior Construction of Residential Dwellings.
The City Manager advised that this does apply to multi-dwellings.
Motion was made by Councilman Muir Ordinance #11-16-09 amending Article 3.21,
Exterior Construction of Residential Dwellings. Seconded by Councilman Ervin. Motion
carried unanimously.
7. Consider and Possible Action to Approve Utilizing Waste Water Capital Funds to Pay for
Services Provided by the Upper Trinity Regional Water District for Studies Related to the
Design and Construction of the Clear Creek Waste Water Treatment Plant in the Amount of
$76,180.00.
The City Manager advised that the City has owed Upper Trinity Regional Water District
for some time. The $28,066 represents the planning study they conducted in 2004. It was
his understanding that Upper Trinity would defer this cost until we proceeded with the
building of the new sewer plant. It was assumed that the plant would be under
construction in 2006 or 2007. Last year UTRWD completed the environmental assessment
study for filing with the State. The study was $48,114. The total owed to UTRWD is
$76,180. The City Manager advised that even with all the rains we have not experienced
any inflow and infiltration issues. This could be due to all the work that has been done to 1
st
and 2nd Street. All work on the plant is on hold at this time. There will be more sewer lines
that will be replaced this year that will help with inflow and infiltration to the sewer plant.
They have talked to Upper Trinity and he anticipates that it will be another year before they
can resume the engineering and to apply for funds through the state.
Councilman Martin asked if the work that has currently been done will it still be valid.
The City Manager indicated that it will still be valid.
Motion was made by Councilman Garza to approve utilizing Waste Water Capital Funds
to pay services provided by the Upper Trinity Regional Water District for studies related to
the design and construction of the Clear Creek Waste Water Treatment Plant in the amount
of $76,180.00. Seconded by Councilman Patton. Motion carried unanimously.
8. Information Items:
a) City of Sanger Investment Report
b) Official City Council Meeting Dates for 2010
c) Official 2010 Holidays
d) Library Monthly Report
9. Adjournment.
Mayor Higgs adjourned the meeting.