11/09/2009-CC-Minutes-Joint MINUTES: SPECIAL CALLED JOINT MEETING
City Council, 4B Board, & Parks Board
November 9, 2009
PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Glenn Ervin,
Councilman Andy Garza, Councilman Robert Patton, Councilman Thomas
Muir
MEMBERS
ABSENT: Councilman Glenn Ervin
PRESENT
4B BOARD: John Payne, Beverly Howard, Barbara Martin, Will Dutton, Beverly
Branch, Scott Stephens
4B MEMBERS
ABSENT: Jeff Springer
PARKS
BOARD: Robert Koger, Cora Harner, Allen Chick, Scott Harp, Mary Wise
OTHERS
PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager,
Will Klausing, Jon McManemin, Andy Bishop, Dennis Sims with Dunkin
Sims Stoffels
1.Call Meeting to Order.
Mayor Higgs called meeting to order.
John Payne, President of the 4B called meeting to order.
Chairperson Cora Harner of the Parks’ Board called meeting to order.
2.Discussion on the New Sports Park.
Dennis Sims with Dunkin Sims Stoffels proceeded with a Power Point Presentation
of the master plan for the new sports parks complex. The presentation included
the following:
Site Amenities – included three 225’ Softball fields
Restroom and concession area location
Two 33’ Hexagon Pavillions
The playground and the maintenance building location on the site plan
The parking lot consisting of 330 spaces
Soccer Fields consisting of 5 fields-under 8 years- 210’ x 150’ and 10 soccer
fields for under 6 years- 140’x 90’
A concrete walking trail of 1.2 miles
Three 16’ square pavillions
One Championship soccer field for under 10 and the size is 360’ x 225’
A pond consisting of 1.66 acres
Mr. Sims continued with a discussion concerning lighting of the ball fields and if
funding is available the Championship soccer field will also be lighted. He also
discussed lighting the walking trail. The concern is the walking trail is in the
floodway.
There was a discussion concerning the cost factors of pea-gravel versus concrete for
the parking area.
The members discussed the location of the maintenance building, and the storage of
equipment.
Mr. Sims discussed the time frame to start and the completion of the project that
could be two years depending on growth.
The City Manager advised that the City has applied for Grant Funding in the
amount of $500,000 and it would be in mid February when we would be notified.
This is the determining factor as to the time frame to begin the project.
3.Adjournment.
Mayor Higgs adjourned the meeting.