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11/16/2009-CC-Minutes-RegularMINUTES: CITY COUNCIL MINUTES November 16, 2009 PRESENT: Mayor Joe Higgs, Councilman Russell Martin, Councilman Andy Garza, Councilman Robert Patton, Councilman Glenn Ervin, Councilman Thomas Muir OTHERS PRESENT: Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager, John Schubert, Mr. Pyron. 1.Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Higgs called meeting to order, Councilman Muir led the invocation which was followed by Councilman Garza leading the Pledge of Allegiance. 2.Citizens Input: Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section. The City Manager introduced the City’s new Parks and Recreation Superintendent John Schubert. The Council welcomed Mr. Schubert to Sanger. CONSENT AGENDA 3.a) Approve Minutes: October 19, 2009 -- City Council b) Disbursements c) Approve Interlocal Agreement with Denton County for Rehabilitation of Metz Road d) Approve Auldridge Griffin, Certified Public Accountants, to Perform Audit for the Year Ending September 30, 2009 e) Approve Interlocal Agreement with Denton County and the Sanger Volunteer Fire Department for EMS Ambulance Service f) Approve Interlocal Agreement with Denton County and the Sanger Volunteer Fire Department for Fire Protection The City Manager addressed item (c) the Interlocal Agreement with the County for Rehabilitation of Metz Road. The County will overlay Metz Road from 455 North to Belz Road and the County will also be absorbing all the cost. On item (d) the City Manager advised that Auldridge Griffin has already started the pre-audit work. Councilman Martin asked if the audit cost for this year was the same as last year. The City Manager indicated it is more than last year. According to the auditors they had more work in the audit last year than what they were paid for their services. He also discussed the original proposal the auditors submitted was higher and he was able to negotiate that cost down. A brief discussion followed concerning a previous auditor and his cost for the audits. The City Manager also advised that there are two Interlocal agreements with Denton County for EMS Ambulance Service and for Fire Protection. Councilman Muir asked if the County and the Cities negotiate or just an agreement that they pass and all the entities have to accept and sign-off on them. The City Manager advised that it is and this year he discussed the rates with Commissioner Coleman concerning the EMS runs. A brief discussion followed. The City Manager expressed a concern that at some point it will not be economical for the City to continue subsidizing the County. Councilman Garza indicated that these Interlocal agreements are the only place that the entity is doing the service but does not get to set the price. Councilman Muir indicated that this should be a two or three meeting process where representatives of the cities and a county representative meet to discuss the agreements. A discussion continued concerning the cost and service that the city and cities like Sanger provide for the County. After all items were addressed, Councilman Martin made the motion to approve the consent agenda. Seconded by Councilman Muir. Motion carried unanimously. 4.Consider any Items Removed from Consent Agenda. 5.Consider and Possible Action on the Preliminary Plat of the Porter Park Addition, Being 71.692 Acres in the R. A. Johnson Survey, Abstract No. 666 and the M. R. Burleson Survey, Abstract No. 71. The City Manager advised this is the preliminary plat of the Porter Parks Addition that was submitted by Sanger Development Corporation and Eagle Farms. A review of the preliminary plat followed. A brief discussion concerning that the plat will have all the dedicated right-of-ways. There was also discussion concerning unknown ownership of an old county road that runs adjacent to the property. At some time this road went to a bridge; however, no one can find ownership of the road. Councilman Patton asked if this would ever become a legal issue. The City Manager advised this will not turn into a legal issue since the City is staying away from this road. There was discussion that the initial road will be a two-lane road; however, on thoroughfare plans it indicates four-lane roads for both. When the property develops on the northern part of the property it will become a four-lane road. Motion was made by Councilman Patton to accept the preliminary plat of the Porter Park Addition, being 71.692 acres in the R.J. Johnson Survey, Abstract No. 666 in the M. R. Burleson Survey, Abstract 71. Seconded by Councilman Garza. Motion carried unanimously. 6.Consider and Possible Action on the Final Plat of the Porter Addition Phase 1, Being 55.578 Acres in the R. A. Johnson Survey, Abstract No. 666 and the M. R. Burleson Survey, Abstract No. 71. Motion was made by Councilman Patton to accept the final plat of the Porter Addition, Phase 1, being 55.578 acres in the R. A. Johnson Survey, Abstract No. 666 and the M. R. Burleson Survey, Abstract No. 71. Seconded by Councilman Garza. Motion carried unanimously. 7.Information Items: a) City of Sanger Investment Report b) Monthly Library Report 8.Adjournment. Mayor Higgs adjourned the meeting.