12/15/2008-CC-Minutes-Work SessionMINUTES: CITY COUNCIL WORKSESSION
December 15, 2008
MEMBERS
PRESENT:Mayor Joe Higgs, Councilman Andy Garza, Councilman Robert Patton,
Councilman Mike Walker, Councilman Thomas Muir
MEMBERS
ABSENT:Glenn Ervin
OTHERS
PRESENT:Mike Brice City Manager, Rose Chavez City Secretary/Asst. City Manager,
Scott Hoelzle with KSA
1.Call Meeting to Order.
Mayor Higgs called meeting to order.
2.Presentation by K.S.A. Engineering on Proposed Water/Wastewater Master Plan.
Mr. Scott Koelzle gave a power point presentation consisting of their corporate
profile and technical competence. KSA is a full service engineering firm,
celebrating 30 years of service and employs approximately 140 employees. They
have offices in McKinney, Austin, Longview, Lufkin, Sugar Land and Tyler. KSA
has completed over 10,000 public works projects for hundreds of municipalities
throughout Texas. Their expertise is in the area of wastewater collection and
treatment, water distribution and wastewater treatment, utility master planning,
streets, drainage, parks, public facilities, airports and industrial facilities. Mr.
Koelzle discussed their project proposal consisting of a master plan for the City’s
water and wastewater system. The scope of the plan that has been discussed with
staff is to collect data and review existing maps that are available in auto CAD. This
will be use as a foundation for the City’s model. They will conduct a cursory
review of existing facilities; water treatment plants, wastewater plant, pump stations
and tanks. This will not be an in-dept analysis. They will be conducting water
system pressure testing, and the data will be used to support the model. They will
be some flow monitoring conducted on the wastewater side. All this information
will be used in the development and calibration of the water and the wastewater
system models. After the model is built they will begin to look at the future
development of the water and wastewater system. They will add demands to the
both systems from future growth to determine how the models will reacts to the
increase flows. This will allow them to develop a Capital Improvement plan to meet
the demands of increased growth. They will also define the deficiencies in the
existing system that the City may want to get done before any projected growth is
added to the system. They will prioritize the improvements that can be
implemented to meet existing and future demands. They will develop an impact fee
schedule for the improvements needed for future growth that can be allocated for
future services. This will be summarized in a master plan report that the City can
use as a working document. Mr. Koelzle continued by discussing the benefits to the
City by having this master plan in place. He discussed the two contracts; the
master agreement provides the foundation for all the work they will conduct for the
City and the supplemental work will be done with task orders. The City Attorney
has already reviewed these agreements.
Discussion continued concerning the existing deficiencies, the maintenance cost to
keep the old plant operating, and the current information in auto CAD.
City Manager advised that TCEQ conducted there inspection and it went well, but
if the City is to keep this plant the City has to have a second power source. There
was discussion on the cost.
Councilman Muir asked if KSA has conducted similar studies for other cities.
Mr. Koezlle advised their firm has completed similar studies for the City of
Longview, City of Tyler, City of Mt. Pleasant, City of Collinsville, City of Honey
Grove, Central Bowie Water Supply Corporation, The Colony, Diana Special Utility
District.
Discussion followed concerning the pricing of their contract.
Councilman Walker inquired as to who will own the model.
Mr. Hoelzle indicated the City will own the model. He was not sure the City could
run it. The software is all in auto CAD.
Councilman Walker asked how KSA was found.
City Manager indicated they had talked to three different firms concerning the
project. Rob Woods, City Engineer and himself felt that KSA had the experience to
do this project. There was another firm that was also qualified, but they are doing
some major work for the City of Ft. Worth. The pricing for this firm was about
double from KSA.
3.Overview of Items on Regular Agenda.
Discussion on the proposal from AuldridgeGriffin audit firm.
Councilman Walker asked the City Secretary for the cost of the audit that was
conducted two years ago.
The City Secretary indicated that audit cost was $5,500.00.
Councilman Walker expressed a concern on the cost for the audit for this year
which was $15,000.
Discussion continued concerning the cost to conduct the audit and the new GASB
requirements that have to be met. AulridgeGriffin included an increase in their
three year cost proposal. This does not commit the City for the next three years.
The discussion continued concerning our previous auditor, the cost of his audit and
the reasons that kept him from conducting the audit this year.
4.Adjournment.
Mayor adjourned the work session.