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01/03/2012-CC-Agenda Packet-RegularSWRN TEXAS AGENDA CITY COUNCIL TUESDAY, JANUARY 3, 2012 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: December 5, 2011 - Work Session December 5, 2011 - Council Meeting b) Disbursements c) Approve Interlocal Agreement for Fire Protection Services Between the City of Sanger and Denton County d) Approve Interlocal Agreement for Ambulance Services Between the City of Sanger and Denton County 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Act on Awarding Bid For a New SCADA System. 6. Consider, Discuss and Possibly Act on Approving Ordinance 401-01-12 - Amending Chapter 6, Article 6.100 - Weeds, Grass, Rubbish, Brush and Other Objectionable Matter, Section 6.101 - Tall Weeds, Grass or Plants Unlawful. 7. Consider, Discuss and Possibly Act on Approving Ordinance #01-02-12 - Amending Chapter 4, Business Regulations, Article 4.900 - Occasional Sales, Section 4.902 — Regulations, 4.903 Permit Required. 8. EXECUTIVE SESSION: CLOSED MEETING Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.074 (Personnel Matters) - City Manager's Renewal of Contract. 9. RECONVENE: OPEN MEETING Any Action Taken. 10. INFORMATION ITEMS a) Library Report - November b) Animal Control Report - November c) ATMOS Energy Rider GCR — Rate Filing Under Docket No. 9762 d) Denton Central Appraisal District Board of Directors Election Outcome 11. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: OPdii/f,QQif o2 02©// at 1/,'60 A.m. and shall remain posted until meeting is adjourned. ````` i�pWruurtrrrrri. All Tami Taber, City Secretary City of Sanger, Texas This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORK SESSION December 5, 2011 PRESENT: Mayor Thomas Muir, Councilmember Russell Martin, Councilmember Rusty Patton, Councilmember Gary Bilyeu, Councilmember Andy Garza, and Councilmember Scott Stephens ABSENT: Councilmember Marjory Johnson OTHERS PRESENT: Mike Brice City Manager; Cheryl Price, Deputy City Secretary; Kelli Alexander; Mendie Schmidt; Robert Dillard 1. Call Meeting to Order. Mayor Muir called the City Council Work Session to order at 6:35 P.M. 2. Discussion on Changes to the Personnel Manual. City Manager Brice noted he is required to provide the City Council with any major changes to the City's Personnel Manual. He presented a power point presentation explaining the major changes to the City's Personnel Manual. He noted the major changes in the Personnel Manual were Paid Time Off (PTO), Extended Illness Bank (EIII), a Point System, and Performance Standards. He advised that these changes would basically reward employees with good work habits and discipline employees with poor work habits such as lateness and/or excessive absence issues. 3. Overview of Items on Regular Agenda. There were no items discussed. 4. Adjournment. Mayor Muir adjourned the meeting at 6:50 PM. MINUTES: CITY COUNCIL MEETING December 5, 2011 PRESENT: Mayor Thomas Muir, Councilmember Gary Bilyeu, Councilmember Scott Stephens, Councilmember Russell Martin, and Councilmember Andy Garza ABSENT: Councilmember Marjory Johnson OTHERS PRESENT: Mike Brice City Manager, Cheryl Price Deputy City Secretary, Kelli Alexander, Robert Dillard, Bill Wright, Steve Senter, Mendie Schmidt 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 p.m. Councilmember Stephens led the Invocation followed by Councilmember Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander, 3219 McReynolds Road, spoke about Animal Control and Noah's Ark. 3. CONSENT AGENDA: a) Approval of Minutes: November 21, 2011 - Council Meeting b) Disbursements A motion was made by Councilmember Garza to approve the Consent Agenda as presented. The motion was seconded by Councilmember Martin. The motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. All items were approved as presented in Item 3 Consent Agenda. No items were removed. REGULAR AGENDA 5. Consider, Discuss, and Possibly Act on Bids Received for Bolivar Street, I't Street & 3r t Street Covering the Construction of Paving and Utility Improvements. City Manager Brice advised that the City only received two bids for the project. The timing of the bid was during a very busy time for the contractors doing this type of work, so the two bids received came in at much higher prices. The City would like to reject the current bids and re -bid the project. Councilmember Bilyeu noted concern as to how much delay this would cause the project. City Manager Brice advised that it would be about 30 days. He noted that even if one of the current bids were approved that the contractor would probably not start until January. He advised that even if the project is re -bid, it is anticipated it still should be completed by the end of the Summer. Councilmember Stephens asked how much staff expected the project to come in it at? City Manager Brice noted that hopefully it would come in for under $200,000. A motion was made by Councilmember Bilyeu, seconded by Councilmember Garza to reject all bids received for Bolivar Street, lsn Street and 3rd Street covering the construction, paving and utility improvements and re -bid the project. The motion carried unanimously. 6. Conduct Public Hearing on Amending the Comprehensive Zoning Ordinance and Central Zoning Map by Changing the Zoning Classification From "A" Agricultural District to "I-1" Industrial District on Property Legally Described as Approximately 37.27 Acres Within Tract 123 of the Rueben Beebee Survey, Located on the East Side of Interstate 35 and Ranger Branch, Between Belz Road and Utility Road. Mayor Muir advised that the Planning and Zoning Commission did not have a quorum at thier last regular meeting and they scheduled a special meeting tonight at 6:00 PM. The Planning and Zoning Commission voted unanimously to recommend approval of the zoning request. Mayor Muir opened the Public Hearing at 7:12 PM and solicited citizens in the audience either in favor or against the zoning request. Kelli Alexander, 3219 McReynolds Road was recognized and noted concern that she was not aware this item had come before Planning and Zoning. She asked about the posting of the Planning and Zoning Meetings. It was noted that the Planning and Zoning meetings are posted at 201 Bolivar where the official meetings are held. Ms. Alexander stated that the agendas and minutes were not posted on the internet. She also requested a list of Planning and Zoning Commission members. City Manager Brice advised Ms. Alexander that staff could provide her with a list of the Planning and Zoning Members. Steve Senter, 725 Red Oak Lane, Friendswood, Texas, was recognized. He advised they are moving the Petroleum Terminal which was originally planned on 2164 to the property located behind Miguelitos. They have negotiated an agreement to purchase the property and build a pipeline. Through Councilmember questioning to Mr. Seater, it was noted that the pipelines world be coming from two lines out of Houston to Arlington. There would be a small 8" line feeding through Denton to Ardmore, Oklahoma. The line would be located 2 miles to the east of I-35 almost north/south of Thackerville to Ardmore. The facility would consist of six storage tanks and a truck loading facility. A fire prevention tank and vapor recovery Tank. This facility location will completely replace the facility which was proposed on 2164 and is proposed to be located in the open field behind Miguelitos consisting of approximately 40 acres. The City of Sanger will be enforcing the International Fire Codes. They anticipate at full peak, the traffic will consist of approximately150 trucks a day. Discussion regarding concern as to Ingress and Egress was discussed. It was noted that trucks would be using the cloverleaf north east of Miguelitos for access. Kelli Alexander was recognized and asked if this was the only Public Hearing on the item. Mayor Muir advised this is the final Public Hearing on the Zoning Change for the property. There being no proponents or opponents or further comments, Mayor Muir closed the Public Hearing at 7:25 PM 7. Consider, Discuss and Possibly Approve Ordinance #12-39-11 — Amending the Comprehensive Zoning Ordinance and Central Zoning Map by Changing the Zoning Classification From "A" Agricultural District to "I-1" Industrial District on Property Legally Described as Approximately 37.27 Acres Within Tract 123 of the Rueben Beebee Survey, Located on the East Side of Interstate 35 and Ranger Branch, Between Betz Road and Utility Road. Discussion ensued regarding the truck traffic which would be generated and the reconfiguration of the cloverleaf access to IH-35 to accommodate it. Councilmember Garza pointed out that if it is left as it is currently configured any traffic coming from the north would have to go to FM 455 and u-turn under I-35 to get to the facility. There was concern that this would create more traffic to an already very busy intersection. It was suggested that a cloverleaf like the one at the Walmart Facility would be a good idea and not bring additional traffic to an already very busy intersection. It was noted that this would be a TxDOT issue. Mr. Seater advised that most of the traffic would be coming from the south. Mayor Muir noted that this is currently only to approve the zoning. Councilmember Bilyeu asked if there would be any economic impact from the facility. City Manager Brice advised that that there would be about 8 to 10 jobs and about 20 million in construction cost. They are not asking for any incentives. There are really no negatives. The fire concerns are being addressed with the educating of the firefighters and providing the foam dispensing systems. Mr. Seater noted that if they go forward that they would like to start construction in 90 days and it will take about 12 to 18 months for construction. The permit process with the city will be bout a 60 day process and the Air permit 30-45 Days. Mayor Muir noted that there is concern regarding traffic and we need to look at a permitting process with TxDOT. It was noted that there was nothing in the permitting process that would bring this back to the City Council; however, proposed preliminary and final plats world be submitted to Council. A Motion was made by Councilmember Bilyeu. Seconded by Councilmember Martin, approving Ordinance 12-39-11 — Amending the Comprehensive Zoning Ordinance and Central Zoning Map by changing the Zoning Classification from "A" Agricultural District to "I-l" Industrial District on property legally described as approximately 37.27 acres within tract 123 of the Rueben Beebee Survey, located on the east side of Interstate 35 and Ranger Branch, between Belz Road and Utility Road. The motion carried unanimously. 8. EXECUTIVE SESSION: Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.071 (Consultation with Attorney) - Regarding Contemplated or Pending Litigation. The City Council Meeting was convened in Closed Session at 7:43 P.M. RECONVENE: Into Regular Session and Consider Action, if any, on Items Discussed in Executive Session. The City Council Meeting was reconvened at 8:13 P.M. No Action was taken. 9. INFORMATION ITEMS a) 2012 Council Meeting Dates and City Observed Holidays b) ATMOS Energy Rider GCR — Rate Filing Under Docket No. 9762 City Manager Brice noted the information items bringing attention to the 2012 City Council Meeting dates. There was no discussion on the Information Items. 10. Adjourn. Mayor Moir adjourned the meeting at 8:14 p.m: 12/02/2011 8:21 AN A / P CHECK REGISTER PAGE: 1 PACKET: 04010 Regular Parents 12/2/11 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 0860 ACT PIPE SUPPLY, INC I-601194 403 ACKER PIPING 6 GATE R 12/02/2011 2,025.65CR 048796 2,025.65 08380 AMERICAN ASSOC OF NOTABLE I -PRICE NOTARY NOTARY PACKAGE PRICE R 12/02/2011 85.94CR 048719 85.94 22620 ARAIIARK UNIFORM SERVICE I-11/4/11 2011-2012 UNIFORM SERVICE R 12/02/2011 481.97CR 048778 481.99 17930 BRIC£, MIKE I-BRICE 12/8-12/10 MEAL ALLOWANCE R 12/02/2011 35.000R 048719 35.00 11010 C 6 0 EQUIP14ENT CO. I-IN32059 FUEL PUMP CHIPPER R 12/02/2011 396.58CR 048780 396.58 20410 CARE NOW CORPORATE I-890215 CARE NOW CORPORATE R 12/02/2011 145.000R 048nl 145.00 12760 CINTAS, INC. 1-492564433 UNIFORMS 10/11-9/12 R 12/02/2011 91.13CR 048782 71.13 00590 CITY OF DENTON 1-10/12/11-11/13/11 2011-2012 BACTERIOLOGICAL R 12/02/2011 120.000R 048783 120.00 21100 COLEMAN LAN FIRM I-11/8-11/IT PROSECUTOR R 12/02/2011 962.50CR 048784 962.50 03320 COLONIAL LIFE INSURANCE C-201112024636 COLONIAL LIFE INSURANCE R 12/02/2011 0.01 048785 I-COL201111024611 HEALTH INSURANCE R 12/02/2011 11.80CR 048785 I-COL201111164629 HEALTH INSURANCE R 12/02/2011 11.80CR 048785 I-LIF201111024611 LIFE INSURANCE R 12/02/2011 8.67CR 048785 I-LIF201111164629 LIFE INSURANCE R 12/02/2011 8.67CR 048785 40.93 08460 DELL CCS:PUTERS, LLP I-XFKD35WX3 LAPTOP R 12/02/2011 1,074.000R 048786 1,074.00 20460 DODSON, AIITHCNY I -GODSON, A 12/6 MEAL MONEY 12/6-12/8/11 R 12/02/2011 31.50CR 048"87 31.50 23900 DODSCII, STEFANI I-DODS'ON, 3 1215 MEALS R 12/02/2011 140.000R 048738 140.00 12/02/2011 8:21 AM A / P CHECK REGISTER PAGE: 2 PACKET: 04710 Regular Paynants 12/2/11 OF VENDOR SET: 99 BATIK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. D£SC TYPE DATE DISCOUNT AMOUNT NOA AMOUNT 17640 DOLLAR GENERAL - CHARGED SALES I-1000052549 CLEANING SUPPLIES, ETC R 12/02/2011 90.65CR 048789 90.65 22400 DUNN, REECE I-DUNU 12/6/11 MEAL MONEY 12/6/11-12/8 R 12/02/2011 31.50CR 048790 37.50 20980 EXPRESS SERVICES, INC. 1-10323487-08 ADDKISON, CLIFON R 12/02/2011 299.000R 048791 1-10356923-2 ADDKISON, CLIFON R 12/02/2011 468.000R 048191 767.00 18790 FUELM, N I-NP32245080 VEHICLE FUEL 11/21-11/27 R 12/02/2011 1,996.76CR 048792 1,996.76 23670 GRAHAM'$ CONCRETE 6 CONSTRUCTION I-3704 ACKER ST REPAVING R 12/02/2011 2,640.000R 048793 2,640.00 08760 GO DISTRIBUTORS INC I-0375034 DUTY BELT, UNDER BELT, R 12/02/2011 21.87CR 048794 I-375039 STREAM LIGHT R 12/02/2011 133.45CR 048794 155.32 02610 HD SUPPLY, INC I-1860836-00 SEAL INSERTS, TAPE R 12/02/2011 300.000R 048795 I-1867886-00 BLACK TAPE R 12/02/2011 134.000R 048795 434.00 21220 IRBY TOOL 5 SAFETY I-SO06381724.001 AND T-FUSE R 12/02/2011 378.000R 046796 378.00 01300 JAGOE-PUBLIC CO., INC. I-11862153 60 TONS HOT MIX R 12/02/2011 338.40CR 048797 338.40 03530 TATTED WOOD AUTOPARK, INC. I-VC41291291 LIGHT HARNESS #09-20 R 12/02/2011 30.000R 048798 30.00 23840 JG UNIFOR145,INC I-25928 NAVY VEST R 12/02/2011 132.75CR 048799 132.15 23830 JL DARLING CORPORATION I-271168 24- PICKET NOTE BOOK R 12/02/2011 101.10CR 048800 107.10 17430 JUNIOR LIBRARY GUILD I-134298 SALE BOOKS R 12/02/2011 91.000R 048801 91.00 12/02/2011 8:21 AN A / P CHECK REGISTER PACKET: 04710 Regular Payrtents 12/2/11 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 04130 NTCMA I-BRICE NTCMA 2012 BRICE - NTCMA MEMBERSHIP R 12/02/2011 08690 O'REILLY AUTO PARTS C-1959-339808 BELT TENSIONER, BELT, R 12/02/2011 I-1959-337233 BELT TENSIONER, BELT, R 12/02/2011 I-1959-338332 BELT TENSIONER, BELT, R 12/02/2011 I-1959-338717 BELT TENSIONER, BELT, R 12/02/2011 I-1959-339631 BELT TENSIONER, BELT, R 12/02/2011 I-1959-340543 BELT TENSIONER, BELT, R 12/02/2011 04240 PRATER, MIKE I-PRATER 11/21/2011 DL RENEWAL CLASS B CDL R 12/02/2011 02170 REINERT PAPER L CHEMICAL, INC. I-274926 TOILET TISSUE R 12/02/2011 08230 RELIABLE OFFICE SUPPLIES I-CJZ76100 BATTERIES, PAPER, CLOCK, R 12/02/2011 19290 RENTAL ONE I-322265-0001 RENTAL JUMPING JACK R 12/02/2011 02260 SS TELEMETRY I-8710 WAL.NART WELL REPAIR R 12/02/2011 17400 STAFFORD, PRECIOUS I-112311 STAFFORD, PRECIOUS 11/21-11/23 R 12/02/2011 19850 STEVENSON, LAWRENCE I-STEVENSON 12/6 MEAL MONEY 12/6-12/8 R 12/02/2011 11790 TABER, TANI I-TABER 12/8-12/10 MEAL ALLCWANCE R L2/02/2011 02690 TECHLINE, INC. I-1450944-00 WEATHF.RHEADS SRISER PIPE R 12/02/2011 I-3055912-04 MISC TCOLS R 12/02/2011 I-3055912-05 MISC TOOLS R 12/02/2011 I-3055912-06 MISC TOOLS R 12/02/2011 I-3055912-07 MISC TCOLS R 12/02/2011 1-3055912-08 MISC TOOLS R 12/02/2011 PAGE: 3 CHECK CHECK DISCOUNT AMOUNT N08 AMOUNT 65.00CR 048802 65.00 19.73 048803 11.82CR 048803 33.98CR 048803 125.83CR 048803 4.29CR 048803 32.32CR 048803 194.51 61.000R 048804 61.00 30.47CR 048805 30.47 201.96CR 048806 201.96 68.82CR 048803 68.82 1,519.56CR 048808 1,519.56 440.000R 048809 440.00 37.50CR 048810 37.50 35.000R 048811 35.00 225.000R 048812 211.000R 048812 118.000R 048812 534.000R 048812 142.000R 048812 2,461.00CR 048812 3,697.00 12/02/2011 8:21 AM A / P CHECK REGISTER PACKET: 04710 Regular Payrtents 1212/11 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOR 02740 TMCA, INC. I -PRICE T14CA 2012 PRICE - TMCA R 12/02/2011 85.000R 048813 19260 TYLER TECHNOLOGIES I-32983 COURT ONLINE SUPPORT R 12/02/2011 15210 VISION BANK I-11/20/11 VISION BANK IN# 10000414 R 12/02/2011 19160 WORKERS ASSISTANCE PROGRAM, INC. I-40984 WORKERS ASSISTANCE PROPIC1, IN R 12/02/2011 '* T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: GRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS; 0 TOTAL WARNINGS: 0 PAGE: 4 CHECK M40UIIT 85.00 125.000R 048814 125.00 25,550.47CR 048815 25,550.47 144.18CR 048816 144.18 NO$ DISCOUNTS CHECK AMT TOTAL APPLIED 41 0.00 45,010.15 45,070.15 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 41 0.00 45,070.15 45,070.15 12/02/2011 8:13 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 04709 Direct Payables DEC BILLS VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ------------------------------------------------------------------------------------------------------------------------------ I.D. NAME TYPE DATE DISCOUNT MOUNT NO# AMOUNT 02920 US POSTAL SERVICE I -DEC 2011 US POSTAL SERVICE DEC UTILITY R 12/02/2011 611.63 048775 611.63 B A N K T O T A L S "* NOA DISCOUNTS CHECK M47 TOTAL APPLIED REGULAR CHECKS: 1 0.00 611.63 611.63 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 611.63 611.63 S��TEXASeh COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes 10 Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes Not Applicable Council Meeting Date: 1-2-2012 Submitted By: David Pennington City Manager Reviewed/Approval Initials Date % 7 - / --- J� ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Approval for Ambulance and Fire Contract with Denton County Emergency Services. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS []OPERATING EXPENSE ®REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: Prior Action/Review by Council, Boards, Commissions or Other Agencies: 0 THE COUNTY OF DENTON § § SANGER VOLUNTEER FIRE § DEPARTMENT STATE OF TEXAS § INTERLOCAL COOPERATION AGREEMENT FIRE PROTECTION SERVICES THIS AGREEMENT, which has an effective date of October 1, 2011, is made and entered into by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as "the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duty organized and operating under the laws of the State of Texas and engaged in the provision of fire protection services and related services for the benefit of the citizens of the City of Sanger; and WHEREAS, the AGENCY is the owner and operator of certain fire protection vehicles and other equipment designed for the extinguishing of fire and prevention of damage to property and injury to persons from fire and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to provisions of the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352, and NOW, THEREFORE, the COUNTY and the AGENCY, for the mutual promises, covenants, Agreements and consideration stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2011, and ending September 30, 2012. II. SERVICES The services to be rendered in accordance with this Agreement by the AGENCY are the fire protection services normally rendered by the AGENCY to citizens of the City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the 2011 —2012 Interlocal Cooperation Agreement —Fire Protection Services/Sanger - Page 1 of 7 COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. These services are rendered in consideration of the basic funding and the separate per call fee set forth in this Agreement for the common good and benefit and to serve the public convenience and necessity of the citizens of the COUNTY who are not otherwise protected with respect to fife prevention, extinguishment, safety and rescue services. The services to be rendered are as follows: A. The AGENCY shall make available and provide emergency fire prevention, extinguishment, safety and rescue services within the agreed or specified territory or jurisdiction of the AGENCY. B. The AGENCY shall respond to requests for fire protection services made within the portion of the COUNTY designated as "Sanger" as set out in Exhibit "A". C. The COUNTY agrees that, in the event a fire in the AGENCY's unincorporated designated area which the AGENCY considers to be of an incendiary nature and upon request by the AGENCY, the County Fire Marshal will dispatch investigation personnel to the fire scene within a response time sufficient to legally maintain and protect all evidence of said fire and will conduct all appropriate investigation and assist in the prosecution of any case of arson. The AGENCY shall not be responsible for investigations of suspected incendiary fires in the unincorporated areas, but shall cooperate with the County Fire Marshal in immediately relating all pertinent information possible to the investigator(s). D. The COUNTY agrees that the County Fire Marshal may assist in the conduct of appropriate investigations of a fire which the AGENCY considers to be of incendiary nature in the AGENCY's incorporated area upon request of the AGENCY. E. The AGENCY shall submit monthly statements on the Texas Fire Incident Reporting System's standardized forms to the Denton County Fire Marshal, 9060 Teasley Lane, Denton, Texas 76210-4010. This form will serve as the billing statement to the COUNTY for reimbursement of calls made in the unincorporated area. The Denton County Fire Marshal shall provide the forms upon request from the AGENCY. F. The AGENCY, in the performance of its duties and responsibilities under this Agreement, shall have the responsibility, within the sole discretion of the officers and employees of the AGENCY, except as otherwise determined by the Denton County Fire Marshal, to determine priorities in the dispatching and use of the AGENCY's equipment and personnel, and the judgment of any such officer or employee as to such matters shall be the final determination. 2011 —2012 Interlocal Cooperation Agreement— Fire Protection Smices/Singer - Page 2 of 7 The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her, designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide immediate and direct supervision of employees, agents, contractor, sub -contractor and/or laborers of the COUNTY engaged in the performance of this Agreement for the mutual benefit of the COUNTY and the AGENCY. III. PERFORMANCE OF SERVICE The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. IV. COMPENSATION The COUNTY agrees to pay to the AGENCY for the Rill performance of services as provided in this Agreement the sum of TEN THOUSAND AND NO/100THS DOLLARS ($10,000.00), payable upon execution of this Agreement, and farther agrees to pay the sum of FOUR HUNDRED FIFTY AND NO DOLLARS ($450.00) per fire call in the designated unincorporated areas of the COUNTY from October 1, 2011, to September 30, 2012. The COUNTY anticipates the AGENCY to run approximately 290 fire calls for a total funding of $130,500.00 for fire calls. The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated to be $140,500.00. The COUNTY will make no payment to the AGENCY for service provided outside the agreed service district whether by Mutual Aid Agreement or otherwise. The AGENCY understands and agrees that payment by the COUNTY to the AGENCY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY and in conformance with applicable state law. V. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. 2011-2012 Interlocal Cooperation Agreement— Fire Protection Services/Singer- Page 3 of 7 VI. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VII. RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. VIII. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352. This Agreement is made in contemplation of the applicability of these laws to the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. IX. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. X. TERMINATION This Agreement may be terminated any time, by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to the termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. 2011 — 2012 hnerlowl Cooperation Agreement — Fire Protection Sen'ices/Sanger - Page 4 of 7 Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XI. GOVERNMENTAL IMMUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendition of fire protection services under this Agreement as part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental ftmction and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent permitted by law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived, any immunity or defense that would otherwise be available to it against claims arising from the exercise of government powers and functions. MI. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIII. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XIV. SEVERAIIILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the fullest extent possible. XV. AUTHORITY The undersigned officer or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties. 2011 — 2012 Interlocal Cooperation Agreement— Fire Protection Services/Sanger - Page 5 or 7 XVI. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY Denton County, Texas 110 West Hickory Street, 2"r1 Floor Denton, Texas 76201 By Mary Horn Denton County Judge Acting on behalf of and by the authority of Denton County Commissioners Court of Denton County, Texas DATED: ATTEST: BY: Denton County Clerk APPROVED AS TO FORM: BY: Assistant District Attorney AGENCY Sanger Volunteer Fire Department P.O. Box 1729 Sanger, Texas 76266 By_ Name Fire Chief Acting on behalf of and by the authority of the Sanger Volunteer Fire Department DATED: APPROVED AS TO CONSENT: BY: Denton County Fire Marshall AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Contract/Agreement. James Wells, Denton County Auditor 2011 — 2012 Interlocal Cooperation Agreement— Fire Protection Services/Sanger - Page 6 of 7 2011 — 2012 lnterlocal Cooperation Agreement —Fire Protection Services/Sanger - Page 7 of 7 THE COUNTY OF DENTON § § SANGER VOLUNTEER FIRE § DEPARTMENT — AMBULANCE § SERVICES STATE OF TEXAS § INTERLOCAL COOPERATION AGREEMENT AMBULANCE SERVICE THIS AGREEMENT, which has an effective date of October 1, 2011, is made and entered into by and between Denton County a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as "the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under the laws of the State of Texas and engaged in the provision of ambulance services and related services for the benefit of the citizens of the City of Sanger; and WfIEREAS, the AGENCY is an owner and operator of certain ambulance vehicles and other equipment designed for the transportation of persons who are sick, infirmed or injured and has in its employ trained personnel whose duties are related to the treatment of said individuals and the use of such vehicles and equipment; and WHEREAS, the COUNTY desires to obtain emergency ambulance and related services for the benefit of residents of the COUNTY living in unincorporated areas of the COUNTY which the AGENCY is capable of providing; and WHEREAS, the provision of emergency ambulance and related services is a governmental ftmction that serves the public health and welfare and is of mutual concern to both the COUNTY and the AGENCY; and WHEREAS, the COUNTY desires to expend County fiords to defray the expense of establishing, operating and maintaining emergency ambulance services in the County; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to the provisions of Texas Govermnent Code, Chapter 791 and Texas Health and Safety Code, Section 774.003, and 2011-2012 Interlocal Cooperation Agreement -Ambulance Services/Singer- Page I of NOW THEREFORE, the COUNTY and the AGENCY, in consideration of the mutual promises, covenants, and Agreements stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2011, and ending on September 30, 2012. II. DEFINITIONS As used herein, the words and phrases hereinafter set forth shall have the meanings as follows: A. "Emergency" shall mean any circumstance that calls for immediate action and in which the element of time in transporting the sick, wounded or injured for medical treatment is essential to the health or life of a person or persons. Whether an emergency, in fact, exists is solely up to the discretion of the AGENCY. For dispatch purposes only, "emergency" shall include, but not be limited to: The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to a place where emergency medical treatment may be obtained; or 2. The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to the closest medical facility. B. "Rural area" means any area within the boundaries of the COUNTY, but outside the corporate limits of all incorporated cities, towns and villages within the COUNTY. C. "Urban area" means any area within the corporate limits of an incorporated city, town or village within the COUNTY. D. "Emergency ambulance call' means a response to a request for ambulance service by the personnel of the AGENCY in a situation involving an emergency, as defined above, by an ambulance vehicle. A single response to a call may involve the transportation of more than one person at a time, but shall be considered as only one call. III. SERVICES The services to be rendered under this Agreement by the AGENCY are the ambulance services normally rendered by the AGENCY to citizens of City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the COUNTY residing in 2011-2012 Interlocal Cooperation Agreement -Ambulance Services/Sanger - Page 2 of 8 the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. It is recognized that the officers and employees of the AGENCY have the duty and responsibility of rendering ambulance services to citizens of the AGENCY and the COUNTY. In the performance of these duties and responsibilities, it shall be within the sole responsibility and discretion of the officers and employees of the AGENCY to determine priorities in the dispatching and use of such equipment and personnel and the judgment of the officer or employee shall be final. The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide for the immediate and direct supervision of employees, agents, contractors, sub -contractors and/or laborers of the COUNTY engaged in the performance of this Agreement. IV. PERFORMANCE OF SERVICES The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. V. COUNTY agrees to pay to the AGENCY an estimated fee of $117,334.35 based on a funding formula as follows: I. A fixed sum based on a population percentage .5233 per capita; said sum computes to $7,609.01. 2. A fixed sum of $243.9887 per ambulance transport for an estimated maximum amount of $32,450.50. Said sum is based upon 133 transports made by the AGENCY in fiscal year 2011. 3. A fixed sum based on 114.79 rural miles in the agreed operating territory; said sum computes to $77,274,85. 201 I -2012 Interlocal Cooperation Agreement -Ambulance Services/Sanger - Page 3 of 8 The first and third sums are based upon population and mileage figures obtained from the North Central Texas Council of Governments. The second sum is based upon the definition of an "ambulance call" for purposes of this Agreement. Payment shall not be allowed for any instance in which a patient is not transported. Consistent with the reporting procedures described below, the AGENCY shall receive payment for transporting the patient regardless of the service delivery area in which the call originated. Requests for payment shall be submitted on the standardized ambulance transportation reporting form approved and provided by the COUNTY. It shall be the responsibility of the AGENCY to fully complete the forms and to provide complete and accurate patient information. Requests for payment shall be submitted within five (5) days of the performance of service by the AGENCY. Requests not timely submitted shall not be considered for payment. Requests for payment may be submitted by personal delivery, U.S. Mail, facsimile or computer telephone link to the office of the Denton County Fire Marshal. The date of submission shall be the date the fully documented request is received in said office. VI. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the. COUNTY. VII. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, omissions and negligence of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VIII. RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, omissionsand negligence of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. IX. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by Texas Government Code, Chapter 791 and "Texas Health and Safety Code, Section 774.003. This Agreement is made in contemplation of the applicability of these laws to 2011-2012 I nterlocal Cooperation Agreement -Ambulance Services/Sanger - Page 4 of 8 the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. X. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. XI. TERMINATION This Agreement may be terminated at any time by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated for reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XII. GOVERNMENTAL IMMUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendering of ambulance services under this Agreement as a part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and is hereby, invoked to the extent permitted under the law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived any immunity or defense that would otherwise be available to it against claims arising from the exercise of governmental powers and functions. 2011-2012 hverload Cooperation Agreement -Ambulance Services/Sanger - Page 5 of 8 XIII. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations, representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIV. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XV. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions of this Agreement shall remain valid and in full force and effect to the fullest extent possible. XVI. AUTHORITY The undersigned officer or agents of the parties are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the Parties. XVII. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY: Denton County, Texas 110 West Hickory Street, 2nd Floor Denton, Texas 76201 IN Mary Horn Denton County Judge AGENCY: Sanger Volunteer Fire Department City of Sanger P.O. Box 1729 Sanger, Texas 76266 Name Title 2011-2012 Interlocal Cooperation Agreement-Antbtdance Services/Sanger - Page 6 of 8 Acting on behalf of and by the authority of Denton County Commissioners Court of Denton, Texas DATED: ATTEST: BY: Denton County Clerk APPROVED AS TO FORM: BY: Assistant District Attorney Acting on behalf of and by the authority of the Sanger Volunteer Fire Department APPROVED AS TO CONTENT: Denton County Fire Marshal AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Agreement. James Wells, Denton County Auditor 2011-2012 Interloenl Cooperation Agreement -Ambulance Services/Sanger - Page 7 of 8 .IJ J r 9 8F - �: Q r � V/ , •• - — ,fr, M, ayhar a } } tin *1 f� cT q{Irii 1 g � : Jim •Ii i .� E i i+n*aaau •iY LDy'"2$ y f{jjjl l Q4 (ill a _ a 2011-2012 Interlocnl Cooperation Agreement-Anibulince Scrvices/Sanger - Page 8 of 8 STaIgeh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes N Not Applicable Council Meeting Date: January 3, 2012 Submitted By: Rob Woods City Manager Reviewed/Approval Initials Date t� ' ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ❑ APPROVAL ® CHANGE ORDER ❑ AGREEMENT ® APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and Action of bids received for City of Sanger SCADA System. FINANCIAL SUMMARY ❑N/A ❑GRANT HINDS []OPERATINGEXPENSE ❑REVENUE ❑CI P ®BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Staff has been working with Freese and Nichols over the past few months in evaluating the City's current SCADA system. Upon completion of this evaluation Freese & Nichols recommends that the City replaces the current SCADA system with more current and expandable model. Several components of the current SCADA system will be phased out by the end of 2012. In doing so this will cause the City to experience difficulty in obtaining replacement parts and maintaining the system in effective matter. A Request for Bidders was advertised, staff received two responses. Please refer to the attached document for a summary of bidders and the engineer's recommendation letter. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of the contract to Richardson Logic and Controls for the amount of $148,000.00. List of Supporting DOcttments/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: Engineer's Recommendation Letter Bid Summary Council Approval of Advertisement Oct. 3, 2011 meeting. 4055 International Plaza, Sulto 200 . Fort Worth, Texas 76109 - 817.735.7300 • tax 817-735-7491 • www.frease.com December 20, 2011 Mr. Robert Woods Director of Public Works The City of Sanger, Texas 201 Bolivar P.O. Box 1729 Sanger, TX 76266 Re: SCADA System Improvements Recommendation of Award Dear Mr. Woods: A total of two bids were received for the referenced project on Wednesday, December 14, 2011. Bids were for construction, installation and programming to upgrade the City of Sanger's water utilities SCADA system, A summary of (lie bids is provided h1 the table below and it detailed bid tabulation is attached. . BID SUMMARY Bidder Base Bid Additive Alternate Bid Total Bid Richardson Logic and $ 129,000.00 $ 19,000,00 $ 148,000.00 Controls WEECO Electric S 157,000.00 1 $ 1,500.00 $ 158,500.00 Richardson Logic and Controls has done work for Freese and Nichols in the past. Freese and Nichols, fire, believes that Richardson Logic and Controls is capable of performing the work and recommends that the contract for SCADA System Improvements with the Additive Alternate, in the amount of $148,000.00, be awarded to Richardson Logic and Controls. If you have any questions or need additional information, please call. Sincerely, FREESE AND NICHOLS, INC. Jeffrey f. Hensley, P.E. Project Manager Attachments: Bid Tabulation File tSAGI 12701Bid Phase [SAG I 12701TaRid PhasetLetier Award Recommendalion_I2-20-201 l.dmx FR"-ESE Freese & Nichols, Inc. ®® iN'C,H® 4055 International Plaza, Ste 200 Ft. worth, TX, 76409 BID TABULATION Item Estimated Description Unit No. Quantity Bid forfumishing, construction, installation and - programming of SCADA work and modifications 1 and all improvements as shown orspecified in LS 1 the contract documents and all support work for a complete and operating system. BASE BID Bid for furnishing, construction and installation B1 of conduit, conductor and duct bank at utility 1 Road site as required to repair the damaged LS valve vault duct bank. ADDITIVE ALETERNATE BID TOTAL BID AMOUNT (BASE +ADDITIVE) ACKNOWLEDGEMENTS: Richardson Logic and Controls Unit Price Extended Amount $ 129,000.00 $ 129,000.00 $ 19,000.00 $ 19,000.00 $ 148,000.00 Bid Security Yes Addendum 1 Addendum 2 Addendum Yes Yes Yes, WHECO Electric Unit Price Extended Amount $ 157,000.00 $ 157,000.00 $ 1500.00 S 1,500.00 $ 158,500.00 Bid Security Yes Addendum 1 Addendum 2 Addendum 3 Yes Yes Yes ST�ge� TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal I ❑ Yes El Not Applicable Yes ❑ Not Applicable Council Meeting Date: January 3, 2012 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date oy� ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss, and Possibly Act on Ordinance #01-01-12 Amending Article 6.100 Weeds, Grass, Rubbish, Brush and Other Objectionable Matter. FINANCIAL SUMMARY ❑N/A ❑GRANT FINDS ❑OPERATING EXPENSE [—]REVENUE [_]CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This ordinance amends Article 6100 defining property maintenance responsibility between the property line and the curb line and within the area ten (10') beyond the property line adjacent to alleys and easements. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Ordinance #0 1 -01-12 Prior Action/Review by Council, Boards, Commissions or Other Agencies: ORDINANCE H01-01-12 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES, BY AMENDING ARTICLE 6.100 WEEDS, GRASS, RUBBISH, BRUSH AND OTHER OBJECTIONABLE MATTER; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Article 6.100, Section 6.101 of the Code of Ordinances of the City of Sanger, Texas, is hereby amended to read as follows: ARTICLE 6.100 WEEDS GRASS RUBBISH BRUSH AND OTHER OBJECTIONABLE MATTER Sec. 6.101 Tall Weeds, Grasses or Plants Unlawful (a) It shall be unlawful for any person having supervision or control of any lot, tract, parcel of land or portion thereof, occupied or unoccupied, improved or unimproved, within the corporate limits of the City of Sanger to suffer or permit grass, weeds or any plant that is not cultivated to grow to a greater height than twelve inches (12") on an average or to grow in rank profusion upon said premises. With respect to lots, tracts or parcels of land of five (5) or more acres under single ownership, the provisions of this section shall not be applicable to the area in excess of one hundred feet (100') from any open public street or way, or to the area in excess of one hundred feet (100') from any adjacent property under different ownership on which habitable dwellings are located. (b) It shall be unlawfid for any person, having supervision or control of any lot, tract, parcel of land or portion thereof, occupied or unoccupied, improved or unimproved, within the corporate limits of the City of Sanger to suffer or permit grass, weeds or any other plant that is not cultivated to grow in rank profusion or otherwise in, along, upon or across the sidewalk or street adjacent to same in the area between the property line and the curbline and within the area ten feet (10') beyond the property line adjacent to alleys and easements, to a height greater than twelve inches (12") on an average. Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Charter in such cases provide PASSED AND APPROVED this clay of , 2012 by the City Council of the City of Sanger, Texas. APPROVED: Thomas E. Muir, Mayor ATTEST: Tami Taber, City Secretary SQN__T_2LAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop El Executive ❑ Public Hearing Reviewed by Legal ❑ Yes El Not Applicable ❑ Yes ❑ Not Applicable Council Meeting Date: January 3, 2012 Submitted By: Mike Brice City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Consider, Discuss, and Possibly Act on Ordinance 401-02-12 Amending Article 4.900 Occasional Sales Regulated. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This ordinance amends Article 4.900 Occasional Sales Regulated (Garage Sales). Requiring a Permit fee of $10.00. The City will issue 3 signs with placement. Signs must be removed within one day after the last day of the sale and may only be placed on private property with the property owner's permission. A minimum of one sign must be placed on the property where the sale is conducted. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Ordinance401-02-12 • Staff Summary by Ronald Kinney, Code Enforcement • Sample Sign Prior Action/Review by Council, Boards, Camnissions or Other Agencies: ORDINANCE #01-02-12 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES, BY AMENDING ARTICLE 4.900 OCCASIONAL SALES REGULATED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. That Article 4.900, of the Code of Ordinances of the City of Sanger, Texas, is hereby amended to read as follows: ARTICLE 4.900 OCCASIONAL SALES REGULATED See.4.901 Definition Occasional Sales. Sales of tangible personal property at retail out of home, garage carport, patio or yard. See.4.902 Regulations Occasional sales are not to exceed one (1) in number during any one -month period, by a person who does not hold himself out in engaging, or does not habitually engage into business of selling such property at retail and providing that: (1) The tangible property shall be sold only on the premises of the owner or lessee of the property where the sale is conducted, and said owner or lessee must be the legal owner of such tangible property at the time of such sale; (2) No new merchandise (i.e., merchandise acquired solely for the purpose of resale) shall be sold at such occasional sale; and (3) The duration of such sales shall not exceed three (3) consecutive calendar days. (4) Three (3) "Garage Sale" signs will be issued by the City of Sanger and are the only signs allowed for advertisement of the sale. Signs must be removed within one day after the last day of the sale. Issued signs may only be placed on private property with property owner's permission. A minimum of one sign must be placed on the property where the sale is conducted. Additional sign placement regulations in Article 3.1400 Sign Regulations. See. 4.903 Permit Required A permit shall be obtained from the city hall for such occasional sales and the permit fee shall be $10.00. Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 4. Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the general penalty provision found in Section 1.109 of this Code. Section 5. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Charter in such cases provide PASSED AND APPROVED this day of , 2012 by the City Council of the City of Sanger, Texas. APPROVED: Thomas E. Muir, Mayor ATTEST: Tami Taber, City Secretary Garage Sale Permit I have been reviewing the way we ,The City of Sanger, handle garage sale permits. I feel that if we change just a few things that we do we can make the city a more attractive place for our residence. I propose that we institute a ten dollar fee for a garage sale permit. A garage sale permit is free at this time. I believe we will be able to better regulate garage sales and the signs associated with them. The citizen would get three garage sale signs supplied by the City of Sanger. These would be the only signs they would be allowed to use. The city would also put a list of all the permitted garage sales for each week on the city web site. This would allow the citizens of Sanger easy access to a list of garage sales. I also would like to change the times that the signs are allowed to be out on our City streets. Currently they are allowed to be out for three days after the last day of the garage sale. I would like to change it to one day after the last day of the garage sale. This will allow for more days were there are not garage sale signs up. As the ordnance reads now we have garage sale signs up seven days a week. The old signs are being taken down the same day the new signs are going up. In 2009 we had 374 garage sales. That would have been $3740.00. The signs would have cost $1065.90. In 2010 we had 305 garage sales. That would have been $3050.00. The signs would have cost $869.25. So far in 2011 as of 7-7-11 we have had 156 garage sales. In 2009 at the end of June we had 161 and in 2010 we had 138.1 have - - - - an -estimate -of .95-eents persigm - We will also be better able to enforce the ordnance that a garage sale must be permitted. We will make a copy of the permitted garage sales and give the list to all the officers. Then when the officer see an unpermitted garage sale they will be able to take the appropriate action. It is my belief that for the first two months the officers could take down the actors information and advise them that they need to go to the police department the following Monday and get a permit. This will increase the number of garage sales permitted. These changes will also make it easier to determine when all garage sale signs should be removed. In the last three years no one has asked for a garage sale permit past Sunday. If form holds with these changes all signs would have to be removed by Monday night at 11:59 PM. Thank you for you time Ronald Kinney 779 GARAGE SALE City of Sanger Permit # ilia 111 lljq� IN ITEMS SANGER PUBLIC LIBRARY MONTHLY REPORT NOVEMBER 2011 Submitted by Victoria Elieson HIGHLIGHTS: On Veteran's Day (11/11/11) the library opened an exhibit of sketches by local artist Bob Chauncey. The exhibit features members of the armed forces who served in World War II. Some of the featured sketches depict people from Sanger. The exhibit started with a Reception for the artist which was attended by over 65 people. ADMINISTRATION: Started evaluating how well the library is doing in comparison with State Standards. Meetings attended: North Texas Library Consortium, 11/3, Roanoke AFLAC meeting for city staff, 11/8 Library Board, 11/14 Denton County Library Advisory Board, 11/17, Lewisville North Texas Library Partners, 11/17, Carrollton PUBLIC RELATIONS: Conducted a library tour for a Girl Scout troop. Arranged a display of items from World War II belonging to Sanger residents. The display complemented the WWII sketch exhibit. Items in the display case included ration books, a uniform and decorations such as the purple heart. PROGRAMS: Adult programs held: Two Knitting and Crochet workshops, Holiday Pet care, the Artist's Reception and the book club meeting. For National Gaming in Libraries Day, the Library hosted a Pokemon tournament as well as the usual Guitar Hero, Super Mario Smash Brothers Brawl and MarioKart. Twenty-three teens attended on Friday evening, and 29 on Saturday. The top four players in Smash Brothers represented the library in the National tournament. Our team was eliminated in the quarter finals. The Storytime theme was "Places I Like To Go". There was a field trip across the street during the program on "The Park". Kids enjoyed an activity called Zoo Train during the "Zoo" program; then they made an animal in a cage out of Styrofoam meat trays and yarn. After kids made a pair of binoculars in the "Outdoors" program, everyone went on a discovery expedition around the outside of the library. The day before Thanksgiving was the "Grandma's House" program. Kids made a paper Mayflower to give to their grandmothers. The final program was "Shopping". At that program, kids decorated a shopping bag and then played "store". NOVEMBER 2011 STATISTICS 2010 2011 BORROWER CARDS Last Month 3544 4161 New Cards 40 37 Cards reactivated 28 2 TOTAL 3612 4200 CIRCULATION Nonfiction 303 272 Fiction 809 877 Junior Fiction 183 165 Children's Books 571 528 Leased Books 190 141 Interlibrary Loan 12 0 Spanish Materials 41 18 Audio Books 116 133 Music CDs 30 28 Video Materials 602 633 Equipment 1 18 from other libraries 125 137 TOTAL CIRCULATION 2983 2950 to other libraries 63 79 INTERNET USERS 689 912 PROGRAMS Children's Programs 7 9 Children Attending 55 94 Adults Attending 26 43 Other Programs 6 7 Number Attending 76 133 VOLUNTEERS Number of Adults 13 10 Number of Juniors 1 2 Number of Hours 114 83 COLLECTION Books 16,273 16,575 Leased Books 198 177 Paperback Fiction 2,555 2,522 Audio Books 565 759 Music CDs 358 364 CD-ROM 198 198 Videocassettes 921 913 DVD 737 943 Microfilm 79 84 Equipment 4 4 TOTAL COLLECTION 21,888 22,539 REVENUE Fines $266.90 $231.35 Copies $122.23 $138.50 ILL Postage $5.63 $0.00 New Cards $2.00 $4.00 Lost Materials $37.89 $48.00 TOTAL $424.65 $421.85 National Gaming Day at Sanger Public Library After ale Soper Mario Smash Brothers Brawl winners COMPETITIONS SCHEDULED have been decided, they w it l have it Mario Kart tournament on Sanger Public Library and thousands of libraries across the Wii. The Mario Karl lourntrment will be held while the top the country will join the American Library Association (ALA) players are competing. on the big screen in National Smash 4. in celebrating the popularity and educational, recreational, and Due to a hack of volunteers. SPI, will not be offering board social value of video and board games for Nationtd Claming or card game eWals this ycsr. If you would like to change that. Day N, your library on Satuday. November 12. 20I I . Please call the library at 45R-3257 and volunteer. In Sanger, events will begin on Frida) evening, the night The library is located al the corner of Fifth and Bolivar before National Gaming Day Cal, VOUr library. They will start Streets. For more iNi,rnmlion call 940-458-3257. email li- with the lust ever Pokenlon tournament hosted b) the library.. braprlerk«<s;mgerk.vacorg or visit hew,lsulgenlib.1vus. Players will need to bring their own equipment for the Black and White double elimination tournament. Also on Friday night will be a Guitar Hero tournament. Registration for both events will begin at 7:00 PM. Oil Satia-ky registration Will start at 10:30 a.m., for the Super Mario Smash Brothers Brawl. Play will start at 1 L00 so that the winders will be delernlined before the National Tour- nament starts at noon. 'file top players front Sanger will battle players front other libraries around the country. Two years ago Sanger had only one defeat when the tournament ended due to olller libraries elosing. Last yeaa'. SPL (h(Ilt't el'Cn llnallfy, How will they do this year' Depends on who shows up to play. If you think you are good. conic and play. Nbrybe you will represent Sanger in National Smash 4. &L,yv_Oh2r �r i mov 10 `g- Mov 7 Library hosting a tribute to American Heron of World W r drew sketches of things that interested him. In describing why he started this project, Mr. Chauncey said, "My main interest is to keep the memory alive of 'The Greatest Generation' and the sacrifices ttfey freely gave to preserve the freedoms we enjoy today." The exhibit will be kicked off with a recep- tion for the artist un Friday. November i I from 2:00 to 5:00 in the Sanger Public Library meet- ing room. 'Those who attend the reception will be able to browse through notebooks containing many of the hundreds of sketches that are not included in the exhibit. "Over There: a Tribute to our American Heroes of World War 11" will be on display at the Sanger Public Library from Veteran's Day through Pearl Harbor Day (November It through December 7). The library is located at 501 Bolivar (the corner of Fifth and Boli- var Streets) on the west side of the downtown square. Call 940-458-3257 for more informa- tion. Friday's date will be 11/11/11. It will also be Veteran's Day. To celebrate this once -in -a -lifetime Veteran's Day, the Sanger public Library is hosting "Over There: a Tribute to our American Heroes of World 1Var II". "Over There" is an exhibit of 23 pencil sketches by Bob Chauncey depicting sol- diers and sailors who served in World War 11. Most of the sketches are accompanied with a short story about that person's service. "Choosing which sketches to display was so hard," said Library Director Vicky Elieson. "There were so many scary. funny. touching and interesting stories that I could hardly bear to reject some from the display." Sketches of Jack Armstrong who joined the Navy at age 17 and Billy E. Gentle who Flew on B-24 bombers are among the veterans from Sanger who are included in the exhibit. Artist Bob Chauncey had two uncles and three cousins who served in World War 11. He read many books about the war, and N ov Io Sanger library to display sketches of war heroes The Sanger Public Library will have an exhibit of 23 perion sketches by local artist Bob Chauncey titled "Over There: a Tribute to our American He- roes of World War II" begin- ning Friday. The sketches are of soldiers and sailors, An artist's reception is Planned from 2 to 5 p.m. Friday in the meeting room of the library, 501 Bolivar St on the west side of the downtown . square. Victoria Elieson library director, said the sketches will be displayed throughout the main part of the library. Visitors will also find some items related to World War 11 in a small display ease. "Iwill display artifacts from people Who served in World War II, she said. The sketches will be on view through Dec. 4 durhig regular library hours:10 am, to 6 )tan., Monday through Thulitday;10 am. to p.m. Friday; allid' 10 &in. to 2 p.m. Saturday. ,1I 6V Cam � 27 Your Pets and the Holidays BY Lynne S. Smiland The holidays are ap- proaching rapidly, and our "to-do" lists are quickly growing, but there is one seg- ment of our family that needs special consideration at this time of year ---the four -legged family members. Pets are especially vulnerable during the holidays, from every- thing to the exposure to rich foods, tempting but poison- ous plants, decorations that might be harmful, strangers in the house, or just picking up on the stress or excitement of other family members. How can we help our pets have a safe and healthy holiday sea- son? The Sanger Public Li- brary is here to help. Dr. Shellie Wallace of Paws and Claws Veterinary Clinic presented "Your Pets and the Holidays" at the li- brary on Tuesday, November 22nd, Dr. Wallace is a gradu- ate of Kansas State Univer- sity and was part of an Equine practice there before coming to Sangerin 2005. Shejoined a Mixed Animal practice here, and then began her own Mixed Animal practice in 2009. "Currently I work on horses, alpatcas, sheep, goats, dogs, and cats, with an occa- sional reptile thrown in", she says. "We offer a full -service clinic and handle most of our own emergency duty". Shellie and her husband Dave, besides having an as- sortment of dogs and cats at home, raise Quarter Horses and are active in showing Cutting Horses in NCHA. AQHA, and ACHA. She is the President of th4e Long- horn Cutting Horse Associa- tion as well. One of the biggest dan- gers pets face during holiday periods is from human food that primarily is too rich for their digestive systems. As much as you might want to "share" Thanksgiving dinner or "treat" your pet to that spe- cial chocolate pie Grandma brought, such gestures can easily lead to vomiting, diar- rhea and even death to your beloved pet. Turkey bones, like chicken and other poul- try bones, also splinter easily, and can cause pain, internal perforations, and even death. Decorations can cause problems as well. Some holiday plants are intriguing to animals, perhaps because they are a novelty, yet can be toxic. A curious nibble can cause a mild reaction, or, de- pending on the plant, a fatal one. Other decorations may cause digestive obstructions if eaten by a playful animal: And that lovely glowing can- dle on the coffee table could be susceptible to a wagging tail, leading to a singed tail or even a burned table or more. Pets are often beloved family members, and need more than just kibble and af- fection from their owners. SANGER ANIMAL SHELTER MONTHLY REPORT MONTH & YEAR November 2011 SUBMITTED: A. Dodson NAME Sanger Dogs Cats Other Total Percent Started With 0 Intakes 9 6 0 15 Returned to Owner 1 1 0 = 2 17% Sent to Noah's Ark 6 2 0 8 67% Sent to Other Agency 0 01 0 0 0% Adopted from Shelter 0 0 0 0 0% Euthanized 0 2 0 '= 2 17% Other Outcome (Specify) 0 0 0 0 0% Total Processed 7 5 0 12 100% In Shelter at End of Month 2 1 0 3 Comments: Reconcilliation Sanger 0 0 0 = 0 Noah's Ark Dogs Cats Other Total Percent Started With 7 8 0 15 Intakes 4 2 0 6 Returned to Owner 0 0 0 0 0% Sent to Other Agency (Specify) 1 01 0 1 6% Adopted from Shelter 4 0 0 4 22% Euthanized (Specify Reason) 4 9 0 13 72% Other Outcome (Specify) 0 0 0 0 0% Total Processed 9 9 0 181 100% In Shelter at End of Month 2 1 0 - 3 Comments: 1 dog sent to a rescue group, 4 dogs adopted, 4 dogs euthanized (3 sick, 1 breed) 9 cats euthanized (sick) Reconcilliation Noah's Ark; 0 0 0 0' Combined Dogs Cats Other Total Percent Returned to Owner 1 1 0 2 9% Sent to Other Agency (Specify) 1 0 0 1 5% Adopted 4 0 0 4 18% Euthanized (Specify reason) 4 11 0 15 68% Other Outcome (Specify) 0 0 0 0 0% Total 1 22 David J. Park Vice President Rates & Reoulatory Affairs December 19, 2011 City Official Re: Rider GCR - Rate Filing under Docket No. 9762 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the January 2012 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative purposes only and no action is required on your city's part. Should you have any questions, please let me know. Sincerely, Attachment Atmos Energy Corporation 5420 LBJ Freeway, Suite 1862 Dallas, TX 75240 P 214-206-2568 F 214-206-2126 David.Park@atmosenergy.com ATMOS ENERGY CORPORATION MID-TEX DIVISION STATEMENT OF RIDER GCR January, 2012 PREPARED IN ACCORDANCE WITH GAS UTILITIES DOCKET NO. 9762 Part (a) - Mid -Tex Commodity Costs Line (a) (b) 1 Estimated Gas Cost per Unit: $3.4026 2 Estimated City Gate Deliveries: 27,760,962 3 Estimated Gas Cost: 94,459,449 4 Lost and Unaccounted For Gas % 2.5932% 5 Estimated Lost and Unaccounted for Gas $2,449,522 6 Total Estimated City Gate Gas Cost: $96,908,971 7 Estimated Sales Volume: 25,502,048 8 Estimated Gas Cost Factor - (EGCF) $3.8000 9 Reconciliation Factor -(RF): $0.0447 10 Taxes (TXS): $0.0000 11 Adjustment -(ADJ): $0.0000 Btu Factor Per MMBtu 12 Gas Cost Recovery Factor - (GCRF) $3.8447 per Mcf 1.024 $3.7546 Part (b) - Pipeline Services Costs Line (a) (b) (c) (d) (e) Rate I -Industrial Service Rate R - Residential Rate C - Commercial Rate T - Transportation' 13 Fixed Costs Fixed Costs Allocation Factors [Set by GUD 9762 & Cities] 100.0000% 63.4698% 30.2824% 6.2478% 14 a. Current Month Fixed Costs of Pipeline Services $11,659,235 $7,400,094 $3,530,696 $728,445 15 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 $0 16 Net Fixed Costs $11,659,235 $7,400,094 $3,530,696 $728,445 17 Commodity Costs a. Estimated Commodity Cost of Pipeline Services $1,659,376 $1,189,735 $405,056 $64,586 18 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 $0 19 Net Commodity Cost of Pipeline Services $1,659,376 $1,189,735 $405,056 $64,586 20 Total Estimated Pipeline Costs (Line 16 + Line 19) $13,318,611 $8,589,828 $3,935,752 $793,031 21 Estimated Billed Volumes 7,938,083 Mof 4,723,557 Mcf 4,390,162 MMBtu 22 Pipeline Cost Factor (PCF) [Line 20 / Line 211 $1.0821 Mcf $0.8332 Mcf $0.1806 MMBtu 23 Gas Cost Recovery Factor - (GCRF) [Line 121 $3.8447 Mof $3.8447 Mcf $3.7546 24 Rider GCR $4.9268 Mcf $4.6779 Mcf Rate I - $3.9352 MMBtu Rate T- $0.1806 MMBtu 25 Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor of 1.024 is used. DENTON CENTRAL APPRAISAL DISTRICT 3911 MORSE STREET, P O Box 2816 DENTON, TEXAS 76202-2816 MEMO DATE: December 19, 2011 TO: All Board of Director Candidates County Judge & Commissioners Superintendents & School Board Presidents City Managers & Mayors FROM: Joe Rogers, Chief Appraiser SUBJECT: Election of the 2012-2013 Board of Directors Following is a list of the candidates nominated for the Denton Central Appraisal District Board of Directors and the outcome of the election in ballot order: Chambers, Mark D. 40 Votes Hassler, Lourdes 24 Votes Mahalik, John 1063 Votes Mach, Carroll 1016 Votes McCrary, Betty 108 Votes Monaco Linda 445 Votes Mossman, Steve 212 Votes Stafford, Charles 667 Votes Washington, To 736 Votes Woolfolk Rick 241 Votes Elected to Board Elected to Board Elected to Board Elected to Board Elected to Board PHONE: (940) 349-3800 METRO: (972) 434-2602 FAX: (940) 349-3801