Loading...
07/05/2022-4A-Agenda Packet-Regular4A INDUSTRIAL DEVELOPMENT BOARD MEETING AGENDA JULY 05, 2022, 1:00 PM 4A INDUSTRIAL DEVELOPMENT BOARD REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER, ESTABLISH A QUORUM, AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Board on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Board with regard to matters on the agenda will be received at the time the item is considered. The Board is not allowed to converse, deliberate or take action on any matter presented during citizen input. REPORTS Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda. Director of Economic Development 1. Sanger Industrial Development Corporation 2020 Action Plan 2. Financial Reports CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Board member to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 3. Approval of the minutes from the February 1, 2022 meeting. ACTION ITEMS 4. Consider and possible action on the 4A Fiscal Year 2022-2023 budget. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: 1 Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY For deliberations regarding deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. RECONVENE INTO REGULAR SESSION Reconvene into Regular Session and take any action deemed necessary as a result of Executive Session. FUTURE AGENDA ITEMS The purpose of this item is to allow the President and Board members to bring forward items they wish to discuss at a future meeting, A Board member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Board or at the call of the President. ADJOURN NOTE: The Board reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall is readily accessible to the general public at all times and posted on the City of Sanger website on June 29, 2022, at 11:45 AM. /s/ Stefani Dodson Stefani Dodson, Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: July 5, 2022 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Sanger Industrial Development Corporation 2020 Action Plan SUMMARY:  Staff will provide Update. FISCAL INFORMATION: Budgeted: NA Amount: $0.00 GL Account: XXX.XX.XXXX NA RECOMMENDED MOTION OR ACTION: NA ATTACHMENTS:  Sanger-TX-EDC-A-Action-Plan-2020 – Goals & Objectives  Sanger-IDC-MGO-Progress-Report-2022-06-08 3 Item 1. Sanger, Texas - Industrial Development Corporation 2020 Action Plan - Approved September 8, 2020 - Page 11 PRIORITIZED OBJECTIVES Industrial Development Corporation Following are the results of the prioritization of the Objectives adopted by the Board of Directors. Page 1 of 2 4 Item 1. Sanger, Texas - Industrial Development Corporation 2020 Action Plan - Approved September 8, 2020 - Page 13 GOALS & OBJECTIVES Industrial Development Corporation Following is a summary of the Goals & Objectives sorted by Goals (tan rows). Page 1 of 2 5 Item 1. Sanger, Texas - Industrial Development Corporation 2020 Action Plan - Approved September 8, 2020 - Page 14 GOALS & OBJECTIVES Industrial Development Corporation Following is a summary of the Goals & Objectives sorted by Goals (tan rows). Page 2 of 2 6 Item 1. Sanger, Texas - Industrial Development Corporation 2020 Action Plan - Approved September 8, 2020 - Page 19 Appendix C Terms & Definitions Following are terms used in this Action Plan or referenced during development of the Plan. For a comprehensive list of Economic Development Terms, visit www.EDPBestPractices.com. Act - Development Corporation Act: The Development Corporation Act of 1979, now codified in Chapters 501- 505 of the Texas Local Government Code. This Act authorizes the establishment of EDC’s. Action Plan: A plan developed by an organization to help them focus on goals, objectives, and tasks needed in the near term in order to accomplish their mission. BRE - Business Retention & Expansion: Programs that support and expand existing businesses. CIP - Capital Improvement Plan: A plan for funding improvements to public infrastructure. EDO - Economic Development Organization: A generic description to represent all types of ED agencies. FLUP - Future Land Use Plan: A map of the City showing the desired ultimate land use for all properties in the City. Goal: A statement of a high -level action to be accomplished through the completion of objectives. Incentives: Various inducements that a City might offer a business or developer to invest in their City. Incentives Policy: A Policy approved by the governing body identifying their receptivity to providing various types of incentives, and administrative processes to implement the incentives. Infrastructure: Typically means the water, sewer, streets and drainage improvements owned and maintained by the City. Marketing Collateral: Any number of resources used to help an EDO market their jurisdiction. Marketing Plan: A Plan identifying the venues, targets, and resources needed to market a jurisdiction. Often includes a schedule and budget of events. Master Planning Components: Typically a Future Land Use Plan, Thoroughfare Plan, Park Master Plan, Trail System Plan, Water / Sewer Plans. Mission: A statement identifying the purpose of an organization. NTCAR - North Texas Commercial Association of Realtors: An organization of commercial brokers in the DFW region. www.NTCAR.org Objective: A statement identifying what needs to be done to meet a goal. Prioritization Process: The process of allowing all Board members to rank the identified objectives resulting in a cumulative ranking for the Board. Prospect: A potential new business. SCR - Society of Commercial Realtors: An organization of commercial brokers active primarily in Tarrant County. SIDC - Sanger Industrial Development Corporation: An organization of the City funded by City sales tax. STDC - Sanger Texas Development Corporation: The Type B Economic Development Corporation of the City. Sites & Buildings Summary: A document showing graphically the location of all available land sites in the City, with broker contact information and brief notes on zoning, land use plan, utilities, etc. SOP - Standard Operating Procedure: A procedure pre- established to handle a particular issue consistently. SWOT Analysis: An analysis of the Strengths, Weaknesses, Opportunities and Threats. TEDC - Texas Economic Development Council: A state- wide organization of professionals and volunteers in the economic development industry. Traffic Count Report: A summary of 24 hour, two -way counts of vehicles passing a particular point on a roadway. TxDOT: The Texas Department of Transportation. Zoning Map: A map of the City showing the existing zoning for all properties. 7 Item 1. 2020-08-04 Rank Objective When Resp.%Notes 1 Enhance Marketing and Promotion Efforts Develop a Marketing & Promotion Plan 2 Develop a Sites & Buildings Summary Will need to be updated periodically A Identify available sites and buildings Apr-19 Staff 100%Drove area to identify sites B Research appraisal distric info and zoning Apr-19 Staff 100%Reseachered DCAD and zoning map C Identify broker/rep/owner May-19 Staff 100%Identified broker/owner information D Develop report formate May-19 Staff 100%Work with consultant on format E Post to Website Jun-19 Staff 100%Post to ED website 3 Develop a program to engage builders / brokers / developers A Create ouline of desired topis B Determine date/time/schedule 4 Adopt an Action Plan and implement objectives A Engage with Consultant Sep-20 SB/Board 100%Greg Last, EDP Best Practices B Present approved Action Plan to Council Oct-20 Staff 100% C Implement standing agenda item Oct-20 Staff 100%Staff 5 Develop a comprehensive CRM database A May need to engage with consultant Apr-22 Staff 100%Engage with consultant. Provided list of CRM databases to research B Evaluate purchase vs development Apr-22 Staff 50%Researching EDOIQ and Access Custom Design C Identify groups/data to document D develop document E Develop data entry & maintain. SOP 5 Identify and fund infrastructure that supports business growth A Identify desired location B Cost Estimates C Contract and construction 7 Implement a comprehensive BRE program A Create contenct for program Oct-21 Staff 100%Program overview, goals, objectives B Implement Program Oct-21 Staff 100%Program has been implemented 7 Develop maps adequate to market location, local and regional assets A Contact for aerial provider Jan-22 Staff 100%Dynamic Map Poster w/ Flyer View B Establish contents for Community Profile May-22 Staff 60%In progress E Delivery 9 Utilize Consultant(s) to increase productivity A Identify projects to be done Staff 100%Incentive policy, Marketing & Promotional Plan, Local Regional Data Report, Dashboard, CRM Database, Sanger Industrial Development Corporation Mission - Goals - Objectives (MGO) Progress Report The mission of the Sanger EDC is to retain, strengthen and diversify our local economy while capitalizing on our location in north central Texas. Sanger Industrial Development Corporation MGO Progress Report Page 1 of 7 8 Item 1. Rank Objective When Resp.%Notes B Engage and pursure projects 80%Complete Incentive Policy, Local Data Report, Dashboard. Still working on CRM Data Base 9 Emphasize advantages with marketing and website A List of advantages to marketing Jul-21 Staff 100% B List of advantages to website Jul-21 Staff 100% 11 Implement a Local Business Report program A Develop LBR program overview Oct-21 Staff 50%Part of BRE B Identify businesses to visit Develop visitation form 11 Adopt a comprehensive Incentives Policy Pending A Engage consultant Apr-21 Staff 100%Greg Last, EDP Best Practices B Identify existing issues/opportunities Staff/Board 50%Work with staff C Determine desired incentives Staff/Board 50%Work with staff D Adopt Policy and Application Mar-22 staff 100%CC adopted Policy E Post application on website 100% 11 Develop a comprehensive and professional Website A Collect up to 3 proposals May-21 Staff 100%Budget 2021-2022 B CoServ grant request Oct-21 Staff 100%Sent application to CoServ C CoServ Grant Approved Dec-21 Staff 100%Rec'd email we've been approved for Grant D Kick off Website Design Dec-21 Staff 50%6-30 photoshoot, data and kick off Aug 22 E Sanger Industrial Development Corporation MGO Progress Report Page 2 of 7 9 Item 1. Rank Objective When Resp.%Notes 14 Establish Board Member roles and responsibilities A Establish Roles and Responsibilities Dec-20 Staff 100%Create New Board Member Packet B Training, conferences and sub-committees(if needed) Dec-20 Staff 100%Include training opportunities in Packet and offer to members when available - Ongoing 14 Take training to understand the responsibilities of other City Boards A Identify desired training content Planning & Zoning Process 14 Develop orientation / on-boarding for new Board members A Develop outline of topics to cover Dec-20 Staff 100%Establish a New Board Member Packet B Identify Training Providers Dec-20 Staff 100%Establish a New Board Member Packet 14 Work with B Board to leverage resources to attract businesses A Joint meeting B Resources to attract businesses & development 14 Participate in Comprehensive Plan update to support business A Select Board member to be part of CP Aug-20 Staff 100%Attend monthly CP meetings B Select Board member to be part of Branding Aug-20 Staff 100%Attend Monthly Comp Plan meetings and Branding meetings 14 Contract for professional photography as needed for M&P A Quotes from professional Apr-21 Staff 100%Received 2 Quotes B Establish date for photo session May-21 Staff 100%Michael Duran Photography C Review Photos May-21 Staff 100% 20 Develop a Performance Dashboard for reporting A Develop tracking document Dec-21 Staff 100%Excel B Evaluate Dashboard periodically Staff 100%Ongoing 20 Identify training needed / desired by Board and Staff A Discuss desired/needed training Apr-21 SB/Board 100%Incentive Policy Training B Identify training providers Apr-21 SB/Board 100%Greg Last, EDP Best Practices C Schedule and take training Sep-21 SB/Board 100%In progress 20 Monitor activities / programs of competing cities for Best Practices A Identify cities to monitor B Assign a Board member to each one C Identify items to monitor Events, website, newsletter D Report at Board Meeting 20 Evaluate opportunities to acquire EDO properties A Identifiy & evaluate potential properties B 24 Identify additional funding sources to assist with projects / programs A Research grants B List of grants availabe for projects/programs 24 Establish an Incentive Management Program A Identify outsanding incentives Jan-21 Staff 100% Sanger Industrial Development Corporation MGO Progress Report Page 3 of 7 10 Item 1. Rank Objective When Resp.%Notes B Develop Tracking report format Jan-21 Staff 100%Excel Enter critical data/dates Jan-21 Staff 100% Monitor performance deadlines Jan-21 Staff 100%Calendar reminder / Finance Department 24 Attend the NTCAR broker-developer trade show in Dallas A Register and attend Trade Show May-21 Staff 100%To be held on September 2 at Gilleys - Dallas Sanger Industrial Development Corporation MGO Progress Report Page 4 of 7 11 Item 1. Rank Objective When Resp.%Notes 24 Assist in funding acquisition and development of GIS mapping A Purchase GIS software Staff 50%Received quotes for 2021/2022 Budget B Implement maps on EDC webpage On hold until further along into website creation 28 Take training to understand the City Comp Plan A Determine date/time and schedule Sep-21 Staff/Board /CC 100%Comp Plan overview was presented to the Boards, City Council, P&Z and Staff 28 Enhance communication with Citizens / stakeholders A Increase social media presence Jan-22 Staff 50%Facebook, Linkedin, Instagram, video B Create an e-newsletter Jun-22 Staff 10%Meeting with Marketing Director, discuss layout 28 Engage the local Workforce Development Staff and Board A Create outline of topics B Determine date/time Hold meeting 28 Enhance relationships with County / Chamber A Hold quarterly meetings with Chamber Jul-21 Staff 100%Quarterly meeting with Staff, Chamber and Mayor - Ongoing B Quarterly luncheons with Denton County, Little Elm, Pilot Point, Celina and Prosper EDC Apr-22 Staff 100%Ongoing C Attend Quarterly luncheons with Denton County Staff 100%Attend Denton's quarterly luncheons - great networking opportuny - ongong 28 Develop a Traffic Count Report A Engage consultant Dec-19 Staff 100%Greg Last, EDP Best Practices B Determine locations Jan-20 Staff 100%Identified locations to place markers Create document and post on website Jan-20 Staff 100%Posted on ED Website 33 Establish a document to record projects and activities of the EDO A Development tracking document Jan-21 Staff 100%Excel 33 Take training on Business Retention & Expansion A Provide training on local incentives Sep-21 SB/Board 100% 33 Director / Coord. to pursue CEcD certification A Courses completed May-17 Staff 100%Graduated from the OU ED Program B Courses still needed Primer to the CEcdExam Process C Budget adequately D Schedule participation 33 Identify and engage allies and stakeholders A Identify allies and stakeholders B Schedule meetings 37 Take training on Local incentives A Identify desired training content Aug-21 Staff 100% B Engage consultant Aug-21 Staff 100% Determine date/time and schedule Sep-21 Staff/Board s/CC 100%Joing training session with boards, CC, and staff Sanger Industrial Development Corporation MGO Progress Report Page 5 of 7 12 Item 1. Rank Objective When Resp.%Notes 37 Hold a joint meeting with City Council and STDC A B 39 Board Members to attend TEDC Sales Tax Training when in DFW A Identify dates offered for training Sanger Industrial Development Corporation MGO Progress Report Page 6 of 7 13 Item 1. Rank Objective When Resp.%Notes 39 Develop small (tri-fold) marketing pamphlet A Development content Mar-22 staff 100%Marketing Director designed pamphlet 39 Evaluate options for the SIDC building and pursue as appropriate A Identify opportunities Jul-22 SB/Board 10%TBD B 43 Provide an annual report to City Council A 43 Eestablish workforce development programs A Create a Business Survey Apr-22 Staff/Boad 80%Staff and Board created survey to get a better understanding of our business needs B Talent Tuesday Feb-22 Staff 100% 45 Better communicate EDO programs / successes A Economic Development Content in City Newsletter Staff 100%Work with Marketing Director on ED section in city newsletter - Ongoing Develop Website Section Staff Include success stories, news, etc B Social Media Outlets Staff 100%Work with Marketing Director on scheduled postings 45 Engage the area rail service provider A Create ouline of desired topics Staff Rail Spur near Industrial Area B Determine meeting date 48 Engage the economic development staff at the Dallas Reg. Chamber A Attend DRC Quarterly luncheons B Sanger Industrial Development Corporation MGO Progress Report Page 7 of 7 14 Item 1. 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: July 5, 2022 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Financial Reports SUMMARY:  Staff will provide financial update. FISCAL INFORMATION: Budgeted: NA Amount: $0.00 GL Account: XXX.XX.XXXX NA RECOMMENDED MOTION OR ACTION: NA ATTACHMENTS:  Monthly Sales Tax Report – May 2022 15 Item 2. Month Total 2015-2016 Total 2016-2017 Total 2017-2018 Total 2018-2019 Total 2019-2020 Total 2020-2021 Total 2021-2022 Total OCT 26,843 29,528 29,528 33,532 33,532 36,117 36,117 35,425 35,425 41,961 41,961 52,602 52,602 50,303 50,303 NOV 58,740 36,744 66,272 36,725 70,257 38,951 75,068 36,853 72,278 42,075 84,036 50,054 102,656 55,222 105,525 DEC 87,526 30,055 96,327 37,133 107,390 32,669 107,737 36,420 108,698 44,092 128,128 52,405 155,061 48,145 153,670 JAN 129,336 28,916 125,243 32,386 139,776 34,264 142,001 33,403 142,102 27,585 155,713 44,941 200,002 56,155 209,825 FEB 168,245 35,203 160,446 42,385 182,161 48,966 190,967 36,966 179,068 70,059 225,772 62,144 262,146 76,753 286,579 MAR 198,086 30,091 190,537 34,273 216,434 32,712 223,679 32,428 211,496 40,966 266,738 49,700 311,846 57,471 344,049 APR 227,415 31,321 221,858 29,088 245,522 28,440 252,119 32,984 244,481 35,736 302,474 48,180 360,026 44,446 388,495 MAY 261,056 34,401 256,259 42,345 287,867 39,427 291,546 43,134 287,615 41,692 344,166 63,691 423,717 64,396 452,891 JUN 290,086 32,746 289,005 30,853 318,720 31,811 323,357 36,456 324,071 50,482 394,647 47,099 470,816 JUL 317,886 32,803 321,808 35,710 354,430 34,802 358,159 36,977 361,048 49,189 443,837 50,290 521,106 AUG 353,373 37,628 359,436 42,725 397,155 39,661 397,820 42,598 403,646 47,386 491,222 62,523 583,629 SEP 386,739 31,646 391,082 38,361 435,516 38,280 436,100 38,860 442,506 42,073 553,295 52,474 636,104 TOTAL 386,739 391,082 391,082 435,516 435,516 436,100 436,100 442,506 442,506 533,295 533,295 636,104 636,104 452,891 BUDGET 66,739 362,500 28,582 362,500 73,016 385,000 51,100 385,000 57,506 385,000 148,295 462,500 173,604 600,000 (600,000) Actual Actual %Actual Actual % 2020-2021 2021-2022 Change 2020-2021 2021-2022 Change 63,691 64,396 1%423,717 452,891 9% Year to Date SALES TAX REVENUE REPORT May 391,082 435,516 436,100 442,506 533,295 636,104 452,891 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 SALES TAX REVENUE 2015-2022 16 Item 2. 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: July 5, 2022 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Approval of the minutes from the February 1, 2022 meeting. SUMMARY: NA FISCAL INFORMATION: Budgeted: NA Amount: $0.00 GL Account: XXX.XX.XXXX RECOMMENDED MOTION OR ACTION: Approve the February 1, 2022 minutes as presented. ATTACHMENTS:  February 1, 2022 4A board meeting minutes. 17 Item 3. MINUTES 4A ECONOMIC DEVELOPMENT BOARD TUESDAY, FEBRUARY 1, 2022 1:00 PM HISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREET SANGER, TEXAS BOARD MEMBERS PRESENT: Chris Kundrock, Drew Hall, Sue Allison, Shannon Gann, Nancy McAlister BOARD MEMBERS ABSENT: STAFF MEMBERS PRESENT: Director of Economic Development Shani Bradshaw, Stefani Dodson Secretary 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. There being a quorum Sue Allison called the meeting to order at 1:00 p.m. Sue Allison gives the invocation. 2.CITIZEN INPUT: No citizens came forward to speak to the board. 3.CONSENT AGENDA: Nancy McAlister made a motion to approve the consent agenda as presented. Chris Kundrock seconded the motion. Motion passes unanimously. a.Approval of Minutes 1.MINUTES FROM 10­5­2021 4.Consider Any Items Removed from Consent Agenda. No items were discussed. REGULAR AGENDA 5.ECONOMIC DEVELOPMENT INCENTIVE POLICY Consider an Economic Development Incentive Policy for the City of Sanger. Director of Economic Development Shani Bradshaw gives a brief update on the incentive policy. She explains that the 4B board did approved the policy with no changes. She let the board know 18 Item 3. MINUTES4A ECONOMIC DEVELOPMENT BOARDTUESDAY, FEBRUARY 1, 20221:00 PMHISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREETSANGER, TEXASBOARD MEMBERS PRESENT:Chris Kundrock, Drew Hall, Sue Allison, Shannon Gann, Nancy McAlisterBOARD MEMBERS ABSENT:STAFF MEMBERS PRESENT:Director of Economic Development Shani Bradshaw, Stefani Dodson Secretary1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum Sue Allison called the meeting to order at 1:00 p.m.Sue Allison gives the invocation.2.CITIZEN INPUT:No citizens came forward to speak to the board.3.CONSENT AGENDA:Nancy McAlister made a motion to approve the consent agenda as presented. Chris Kundrockseconded the motion. Motion passes unanimously.a.Approval of Minutes1.MINUTES FROM 10­5­20214.Consider Any Items Removed from Consent Agenda.No items were discussed.REGULAR AGENDA5.ECONOMIC DEVELOPMENT INCENTIVE POLICYConsider an Economic Development Incentive Policy for the City of Sanger. Director of Economic Development Shani Bradshaw gives a brief update on the incentive policy. She explains that the 4B board did approved the policy with no changes. She let the board know that legal and City Manager has looked at the policy as well. Nancy McAlister made a motion to approve the incentive policy. Drew Hall seconded the motion. The motion passes unanimously. 6.COLLEGE, TRADE SCHOOL , MILITARY, CAREER AND JOB FAIR EVENT Consider sponsorship opportunity for the Annual College, Trade School, Military, Career and Job Fair on the square. Director of Economic Development Shani Bradshaw gives a brief update and explains a little about the event.  She is excited that the City is teaming up with the Chamber to get this event set off.  Shani explains how they will be doing social media pushes, mail outs, etc. in order to get the word out.  Shani explains she is coming to the board to request a sponsorship from the board in the amount of $3300.00 to help pay for the mail outs.   Sue Allison has recused herself from the vote. Chris Kundrock made a motion to approve a sponsorship of $3300.00.  Shannon Gann seconded the motion. Motion passes unanimously. 7.SANGER INDUSTRIAL DEVELOPMENT CORPORATION 2020 ACTION PLAN Review and discuss the objectives within the Sanger Industrial Development Corporation 2020 Action Plan. Director of Economic Development Shani Bradshaw gives a brief update on things that have been done. 8.INFORMATION ITEMS: a.FINANCIAL REPORTS Director of Economic Development Shani Bradshaw gives a brief update and goes over the financial report. b.DIRECTOR'S REPORT Director of Economic Development Shani Bradshaw gives a brief update on the Directors report. 9.FUTURE AGENDA ITEMS: No future items were discussed. 10.ADJOURN. With no further items on the agenda Sue Allison adjourns the meeting at 2:03 p.m. 19 Item 3. 4A INDUSTRIAL DEVELOPMENT BOARD COMMUNICATION DATE: Date of meeting FROM: Jane Doe, Director of XYZ AGENDA ITEM: Consider and possible action on the 4A Fiscal Year 2022-2023 budget. SUMMARY:  Proposed budget is for the upcoming fiscal year beginning October 1, 2022, through September 30, 2023.  Increase in Marketing and Promotions for recruitment efforts, marketing materials and administration cost for Marketing Director.  Increase in Dues and Subscriptions for a property database and a CRM software system.  Increase in Professional Services for administration services for Stefani Dodson.  Increase in Computer hardware for laptop and new monitor. FISCAL INFORMATION: Budgeted: NA Amount: $0.00 GL Account: XXX.XX.XXXX NA RECOMMENDED MOTION OR ACTION: Staff recommends approval of the 4A Fiscal Year 2022-2023 budget. ATTACHMENTS:  4A Budget  4A Expenditure Line Item  4A/4B Shared Expenses 20 Item 4. 2019-2020 ACTUAL 2020-2021 ACTUAL 2021-2022 BUDGET 2021-2022 YEAR TO DATE 2021-2022 PROJECTED 2022-2023 REQUESTED $ VARIANCE % VARIANCE 00-4325 STATE SALES TAX 549,145 641,438 600,000 344,049 688,099 800,000 200,000 33.33% 00-4446 GRANT REVENUE 5,000 5,000 - - - - - 0.00% 00-4800 INTEREST INCOME 3,289 881 10,000 10,415 20,830 22,000 12,000 120.00% TOTALS 557,434 647,319 610,000 354,464 708,929 822,000 212,000 34.75% GENERAL LEDGER ACCOUNT 21 Item 4. 2019-2020 ACTUAL 2020-2021 ACTUAL 2021-2022 BUDGET 2021-2022 YEAR TO DATE 2021-2022 PROJECTED 2022-2023 REQUESTED $ VARIANCE % VARIANCE 46-5210 OFFICE SUPPLIES 507 465 500 50 100 500 - 0.00% 46-5214 COMPUTER HARDWARE - - - - - 1,500 1,500 0.00% 46-5215 FOOD - - 200 - - 200 - 0.00% 46-5215 COMPUTER SOFTWARE - - - - - 3,500 3,500 0.00% 46-5220 POSTAGE - - 50 - - 50 - 0.00% 46-5226 MARKETING & PROMOTION 5,883 18,009 25,000 2,810 5,080 40,000 15,000 60.00% 46-5235 DUES & SUBSCRIPTIONS 1,772 2,006 2,000 1,210 2,420 10,000 8,000 400.00% 46-5240 CONFERENCES AND TRAINING 2,531 977 5,000 250 500 7,000 2,000 40.00% 46-5280 COMPUTER SUPPLIES 1,572 - 250 - - (250) -100.00% 46-5285 FURNITURE AND FIXTURES - - - - - - - 0.00% 46-5310 R & M BUILDING - - 5,000 - - 5,000 - 0.00% 46-5332 OFFICE MACHINE LEASE 860 890 601 417 834 800 199 33.11% 46-5425 LEGAL EXPENSE - - 1,000 - - 1,000 - 0.00% 46-5430 PROFESSIONAL SERVICE 8,689 8,115 20,000 8,000 16,000 23,000 3,000 15.00% 46-5450 TECHNICAL SUPPORT 1,998 937 1,000 - - 1,000 - 0.00% 46-5451 ANNUAL SOFTWARE SUPPORT - 1,350 3,375 - - (3,375) -100.00% 46-5452 WEBSITE - - 12,800 6,080 12,160 - (12,800) -100.00% 46-5455 COMPREHENSIVE PLAN UPDATE 2,693 40,070 - - - - - 0.00% CAPITAL REQUEST #1 - CAPITAL REQUEST #2 - CAPITAL REQUEST #3 - CAPITAL REQUEST #4 - CAPITAL REQUEST #5 - TOTALS 26,505 72,819 76,776 18,817 37,094 93,550 16,774 21.85% GENERAL LEDGER ACCOUNT 22 Item 4. Economic Development Shared Expenses - FY2022-2023 Account Name 4A Shared Expenses 4B Notes Personnel - Salaries & Benefits Check Charges Office Supplies 500$ 1,000$ 500$ Food 200$ 200$ Postage 50$ 50$ Dues & Subscriptions 12,000$ 7,000$ Marketing & Promotion 40,000$ 35,000$ Conferences & Training 7,000$ 5,000$ Computer Hardware 1,500$ 3,000$ 1,500$ Computer Software 3,500$ 7,000$ 3,500$ Contractual Services Furniture & Fixtures R&M Building 5,000$ Office Machine Lease 800$ 1,600$ 800$ Legal Expense 1,000$ 1,000$ Professional Services 23,000$ 74,000$ Technical Support 1,000$ 2,000$ 1,000$ Comprehensive Plan Update Business Relief Program Property Enhancement Incentiv 50,000$ Promo/Community Events Grants Other Expenses Community Projects Debt Services 212,500$ Capital Request #1 Capital Request #2 Capital Request #3 Total 95,550$ 14,600$ 392,050$ Page 1 of 1 23 Item 4. Page 1 of 2 Sanger Industrial Development (4A) - Revenue and Expenditure Line Items Estimated Revenues 4A Sales Tax – Projected income from sales tax for twelve (12) months Interest Income. Funds Available – Funds available from Checking, Money Market, and Investment Accounts. Other Funds: Expenditures *Salaries and Benefits – Salaries, Vacation Compensation, Longevity Pay, Auto Allowance, Cell Phone Allowance, Retirement, Health Insurance, Workers Comp, Unemployment. Office Supplies – Copier paper, laser cartridges, and other general supplies. Food – Board meetings and prospects. Postage – Postage expenses for mailings Marketing/Promotions – 10% of 4A tax proceeds (allowed by law). Ads for specific publications, billboards, sponsorships, marketing materials, special events, maps, photos, promotional items for trade shows, recruitment efforts with organizations such as the International Council of Shopping Centers (ICSC); Austin Retail Live, Team Texas, Texas ED Connection, Sanger Chamber and Denton Chamber, the State of Texas, North Texas Commercial Association of Realtors (NTCAR), and others. This would also include recruitment efforts made by the Sanger EDC on their own outside of an organization. Also include prospect hosting (cost of travel, rental car, lodging, food and entertainment for prospects. Marketing Director expenses related to economic development. Dues and Subscriptions – Including, but not limited to: cost for membership fees for International Council of Shopping Centers (ICSC), North Texas Commercial Association of Realtors (NTCAR), Dallas Chamber, Texas Economic Development Council (TEDC), Texas Downtown Association, Zoom Prospector and EDOQI (CRM Tool). Conferences and Training – Conferences and tradeshow registration and attendance with organizations such as, but not limited to, the following: the Texas Economic Development Council (TEDC); International Economic Development Council (IEDC); Southern Economic Development Council (SBEDC); Texas Downtown Association; Society of Industrial and Office Realtors (SIOR); Industrial Asset Management Council; also include local and regional conferences that arise. Sales Tax Workshops. 24 Item 4. Page 2 of 2 Computer Hardware – Supplies needed for computers. Computer Supplies – Annual content, hosting and troubleshooting. Office Machine Lease – Copier and Printer. Furniture and Fixtures – Cost of new or replacement of office equipment. R&M Building – Repair and maintenance for Warehouse. Legal Expenses – Legal consultation services, research, opinions, agreements, etc. Professional Service – The SIDC contracts for various services with professionals and firms for specific projects and tasks, such as strategic planning, engineering, research, study for prospects, utility studies, or other studies that may arise that are needed for economic development. (Marketing analysis, trade area and demographic reports, survey monkey, maps, charts (current demographics and projections) needed for brokers and developers.) Administration Services. Also includes administrative services. Technical Support – Maintenance of computer systems and office network. Capital Request – 25 Item 4.