09/27/2022-4B-Agenda Packet-Regular4B DEVELOPMENT CORPORATION
MEETING AGENDA
SEPTEMBER 27, 2022, 6:00 PM
NO QUORUM 4B DEVELOPMENT CORPORATION REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
NO QUORUM 09-27-2022 AT 12:00 P.M.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Corporation on any matter. Comments related
to public hearings will be heard when the specific hearing begins. Citizens are allowed 3
minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to
be presented. Citizens who wish to address the Corporation with regard to matters on the
agenda will be received at the time the item is considered. The Corporation is not allowed to
converse, deliberate or take action on any matter presented during citizen input.
REPORTS
1. Monthly Sales Tax Report.
Director of Economic Development
2. Porter Park Update
3. Economic Development Incentive Policy Update
4. Bolivar Revival Façade Grant Update
DISCUSSION ITEMS
5. Discussion on the Jeremy Punches Farming Lease
6. Discussion on developing an Action Plan for the Sanger Texas Development
Corporation.
CONSENT AGENDA
1
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Board member to remove the item(s) for additional discussion.
Any items removed from the Consent Agenda will be taken up for individual consideration.
7. Minutes from the August 23, 2022, meeting.
ACTION ITEMS
FUTURE AGENDA ITEMS
The purpose of this item is to allow the President and Board members to bring forward items
they wish to discuss at a future meeting, A Board member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Corporation or at the call of the President.
ADJOURN
NOTE: The Corporation reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall is
readily accessible to the general public at all times and posted on the City of Sanger website on
September 22, 2022, at 3:30 PM.
/s/ Stefani Dodson
Stefani Dodson, Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
2
Month Total 2015-2016 Total 2016-2017 Total 2017-2018 Total 2018-2019 Total 2019-2020 Total 2020-2021 Total 2021-2022 Total
OCT 26,843 29,528 29,528 33,532 33,532 36,117 36,117 35,425 35,425 41,961 41,961 52,602 52,602 50,303 50,303
NOV 58,740 36,744 66,272 36,725 70,257 38,951 75,068 36,853 72,278 42,075 84,036 50,054 102,656 55,222 105,525
DEC 87,526 30,055 96,327 37,133 107,390 32,669 107,737 36,420 108,698 44,092 128,128 52,405 155,061 48,145 153,670
JAN 129,336 28,916 125,243 32,386 139,776 34,264 142,001 33,403 142,102 27,585 155,713 44,941 200,002 56,155 209,825
FEB 168,245 35,203 160,446 42,385 182,161 48,966 190,967 36,966 179,068 70,059 225,772 62,144 262,146 76,753 286,579
MAR 198,086 30,091 190,537 34,273 216,434 32,712 223,679 32,428 211,496 40,966 266,738 49,700 311,846 57,471 344,049
APR 227,415 31,321 221,858 29,088 245,522 28,440 252,119 32,984 244,481 35,736 302,474 48,180 360,026 44,446 388,495
MAY 261,056 34,401 256,259 42,345 287,867 39,427 291,546 43,134 287,615 41,692 344,166 63,691 423,717 64,396 452,891
JUN 290,086 32,746 289,005 30,853 318,720 31,811 323,357 36,456 324,071 50,482 394,647 47,099 470,816 65,968 518,859
JUL 317,886 32,803 321,808 35,710 354,430 34,802 358,159 36,977 361,048 49,189 443,837 50,290 521,106 68,209 587,068
AUG 353,373 37,628 359,436 42,725 397,155 39,661 397,820 42,598 403,646 47,386 491,222 62,523 583,629 51,911 638,979
SEP 386,739 31,646 391,082 38,361 435,516 38,280 436,100 38,860 442,506 42,073 553,295 52,474 636,104
TOTAL 386,739 391,082 391,082 435,516 435,516 436,100 436,100 442,506 442,506 533,295 533,295 636,104 636,104 638,979
BUDGET 362,500 28,582 362,500 73,016 385,000 51,100 385,000 57,506 385,000 148,295 462,500 173,604 600,000 (600,000)
Actual Actual %Actual Actual %
2020-2021 2021-2022 Change 2020-2021 2021-2022 Change
62,523 51,911 -17%583,629 638,979 9%
Year to Date
Economic Development Sales Tax Report
AUGUST
391,082
435,516 436,100 442,506
533,295
636,104 638,979
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022
SALES TAX REVENUE 2015-2022
3
Item 1.
CITY COUNCIL COMMUNICATION
DATE: September 27, 2022
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Porter Park Update
SUMMARY:
Staff is reviewing project manual and working with Parkhill on schedule dates.
Construction start date is scheduled for late December 2022 or early January 2023.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
NA
4
Item 2.
CITY COUNCIL COMMUNICATION
DATE: September 27, 2022
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Economic Development Incentive Policy Update
SUMMARY:
July 26, 2022 the Board approved to amend the policy criteria and process for the Property
Enhancement Grant.
July 26, 2022 the Board also approved to amend the Economic Development Incentive Policy based
on Staff recommendations.
The Economic Development Incentive Policy is an independent policy and has no bearing on the
Property Enhancement Policy so there is no need to amend the Incentive Policy.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
NA
5
Item 3.
CITY COUNCIL COMMUNICATION
DATE: September 27, 2022
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Bolivar Revival Façade Grant Update
SUMMARY:
On May 24, 2022 the Board approved a grant for 302 bolivar Street in the amount of $5,000 for
outdoor patio enhancements, which would include electric outlets for outdoor lighting, music and
host events.
Applicant has decided to go with a different electric vendor that would save them money on the
project so they have pulled their application and will no longer need the matching grant.
Applicant is considering reapplying for a sign grant in the near future.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
NA
6
Item 4.
CITY COUNCIL COMMUNICATION
DATE: September 27, 2022
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Discussion on the Jeremy Punches Farming Lease
SUMMARY:
Agreement became effective on November 7, 2011.
Lease agreement term is one year and renews November 7, 2022.
Base rent is $900 annually.
4B park land east of I35.
Consider extending the lease beyond next year agreement.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
Farming Lease
7
Item 5.
8
Item 5.
9
Item 5.
10
Item 5.
11
Item 5.
12
Item 5.
13
Item 5.
14
Item 5.
15
Item 5.
16
Item 5.
CITY COUNCIL COMMUNICATION
DATE: September 27, 2022
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Discussion on developing an Action Plan for the Sanger Texas Development
Corporation.
SUMMARY:
Identify, organize and prioritize goals and objectives that will provide direction for the Sanger Texas
Development Board.
Engage with Consultant, Greg Last with EDP Best Practices, LLC.
Goals and objectives will be identified through a SWOT analysis.
A mission statement will be created.
Develop a matrix for monitoring and reporting progress.
FISCAL INFORMATION:
Budgeted: YES Amount: $10,000 GL Account: 76-5430 / Professional Services
RECOMMENDED MOTION OR ACTION:
ATTACHMENTS:
Service Agreement to development an Action Plan
17
Item 6.
EDP Best Practices, LLC / Sanger Texas Development Corporation
Action Plan Development - Service Agreement - Page 1 of 4
Date: August 31, 2022
To: Shani Bradshaw, Executive Director
Sanger Texas Development Corporation
201 Bolivar Street, Sanger, TX 76266
Re: Development of an Action Plan for the Sanger Texas Development Corporation (B Board)
I appreciate the opportunity to propose this Service Agreement (Agreement) for the Services defined
herein. This Agreement shall be between EDP Best Practices, LLC (Consultant) and the Sanger Texas
Development Corporation (STDC). Consultant and STDC are sometimes hereinafter referred to
collectively as the “Parties” or individually as a “Party.” In general the Services (Services) shall be the
development of an Action Plan (Plan) for the STDC.
1. Base Services: The following Base Services shall be performed by the Consultant in cooperation with
the Coordinator from the STDC as defined below.
1.1. Discovery: Work with the Coordinator to identify the following.
A. Background Info: Identify and summarize any background info that might be important to
current or future STDC members (e.g. sales tax elections, authorizations, establishment,
bylaws, responsibilities, revenues-expenditures-fund balance charts, budgets, activities
completed / underway, community development resources currently available and
staffing). This shall not include the inputting and graphing of raw financial data. Forms will
be provided to STDC for this input.
B. Preliminary SWOT Analysis: Prior to the first meeting, as homework, distribute forms to
participants requesting input on Strengths, Weaknesses, Opportunities and Threats (SWOT)
for the STDC and the City of Sanger. These are to be returned to the Consultant in a timely
manner.
C. Preliminary Objectives: Prior to the first meeting, as homework, distribute forms to
participants requesting preliminary goals and objectives for the STDC. These are to be
returned to the Consultant in a timely manner.
D. Mission Statement: If the STDC desires to create or update their mission statement,
Consultant shall provide them multiple examples of EDO mission statements and directions
to prepare for a discussion on the mission statement at meeting one.
1.2. Phase 1 Development: Develop the Deliverables with the following characteristics and process.
A. Draft SWOT Analysis: From the responses provided, Consultant shall create a combined
anonymous Working List of SWOT feedback and a SWOT Summary for discussion at the first
meeting.
B. Draft Objectives: From the responses provided, Consultant shall create a combined
anonymous Working List and a Goals and Objectives Summary for discussion at the first
meeting.
C. Draft Action Plan: Distribute the current Action Plan draft prior to meeting one.
18
Item 6.
EDP Best Practices, LLC / Sanger Texas Development Corporation
Action Plan Development - Service Agreement - Page 2 of 4
D. Meeting One (See Section 5.2): Shall include the items below. (Estimate 1.5 - 2 hrs.)
i. Discovery Information: Review and finalize the representation of the Discovery
Information.
ii. Mission Statement: Facilitate the development of a Mission Statement for the STDC.
iii. SWOT Finalization: Using the Working List developed in the Discovery phase, facilitate
final development of the SWOT Summary for both the STDC and the City.
iv. Goals & Objectives: Using the Working List developed in the Discovery phase, facilitate
the identification and organization of the goals and objectives for the STDC.
v. Prioritization Directions: Discuss the prioritization of objectives process, including how
to execute the objectives prioritization forms.
1.3. Phase 2 Development:
A. Prioritization: Prior to the second meeting, as homework, distribute forms to participants
requesting prioritization of all objectives utilizing a confidential and proprietary forced-
ranking system. This shall be provided to the Consultant in a timely manner for
compilation.
B. MGO Progress Report Form: Incorporate the prioritized goals and objectives into a
Progress Report Form allowing for timing expectations and responsibility assignments.
C. Draft Action Plan: Distribute the current Action Plan draft prior to meeting two.
D. Meeting Two (See Section 5.2): Shall include the items below. (Estimate 1.5 - 2 hrs.)
i. Prioritized Goals and Objectives: Review, discuss and finalize the goals and objectives
as prioritized.
ii. MGO Progress Report: Review, discuss and finalize the MGO Progress Report.
iii. Final Plan Review: Review, discuss and finalize all aspects of the Action Plan.
1.4. Deliverables: Consultant shall provide the following.
A. Action Plan: Organize all information identified in the Discovery and Development phases
into an easily understood pdf document.
B. STDC Activities Summary: An Excel document that allows the Staff / STDC to document
their activities year-over-year.
C. Goals & Objectives Progress Report: A matrix in Word or Excel format that allows the Staff
/ STDC to track and report progress on the prioritized goals and objectives.
2. STDC to Provide: The STDC shall provide the following.
2.1. Project Coordinator (Coordinator): Provide a staff liaison to work with Consultant to provide
insights as to the desires of the STDC and facilitate communication.
2.2. Discovery: The information noted above, in particular the background info, preferably in chart
/ graph formats for ease of understanding by the STDC.
2.3. Development: Assistance in the development and review of the document, including
coordination with any other STDC representatives.
2.4. Meetings: Coordination of any desired meetings.
2.5. Presentations / Memos: Any briefing memos and / or PPT presentations to the STDC or Council.
19
Item 6.
EDP Best Practices, LLC / Sanger Texas Development Corporation
Action Plan Development - Service Agreement - Page 3 of 4
2.6. Printing: STDC to handle printing, binding, or distribution of any documents.
3. Confidentiality: Both parties agree to the following confidentialities.
3.1. Content: The Consultant agrees to keep confidential any information related to the project
that is deemed confidential by the STDC and communicated to the Consultant in writing.
3.2. Marketing Permission: STDC agrees to allow Consultant to reference the STDC as a client and
to allow Consultant to use a high-level explanation of Services provided.
3.3. Payment Disclosure: STDC agrees not to disclose the amount of payment included in the
Agreement unless required by law.
4. Documents: All documents generated as a result of the Services shall be the property of the STDC to
use as needed (marketing, websites, etc.). However, the STDC agrees not to release an editable /
original version of any of the documents except as required by law.
4.1. Proprietary Forms: Original forms generated by the Consultant are proprietary to Consultant
and will not be provided to the STDC for their continued use unless noted in Section 1.4.
5. Payment: The fee for the Base Services and Board Meetings shall be as noted below. Payments shall
be within 30 days of receipt of an invoice from Consultant.
5.1. Base Services (fixed fee): The fee for these Base Services (excluding meetings) shall be seven
thousand five hundred dollars ($7,500) billed monthly as a percentage of completion for each
phase. Should the STDC elect not to continue with the project at any point, the Consultant shall
be paid for services rendered to that point in time.
A. Discovery: $2,250
B. Development: $3,750
C. Deliverables: $1,000
D. Delivery of Final Documents: $500
E. Additional Groups: The Base Services Fee above reflects the inclusion of the STDC Board,
City Manager and Executive Director. The participation of other boards and / or City Council
is welcomed and encouraged, but please add $500 to the Base Fee for the time it takes to
include additional participants in the SWOT, Objectives Development and prioritization
exercises.
5.2. Board Meetings (variable fee): Meetings one and two with the participants shall be at an hourly
rate of one hundred twenty dollars ($120) per hour inclusive of set-up and meeting times.
Driving time shall be billed at 50% of the hourly rate.
5.3. Reimbursables: The STDC shall reimburse the Consultant for any out-of-pocket costs (e.g.
copies, lunch meetings) which must be approved prior to expenditures.
5.4. Additional Services: Any work not defined in the Services above is not included in this
Agreement. The STDC and the Consultant may negotiate Additional Services if desirable to both
parties. Any request for Additional Services must be authorized in writing by the Coordinator
prior to the Consultant performing said services.
20
Item 6.
EDP Best Practices, LLC / Sanger Texas Development Corporation
Action Plan Development - Service Agreement - Page 4 of 4
6. Approval of this Agreement represented by:
Consultant: EDP Best Practices, LLC
Signed: ___________________________
Name: Greg Last
Title: Chief Executive Officer
Date: August 31, 2022
PH: (817) 992-6156
EM: glast@EDPBestPractices.com
Address: 4609 Shadycreek Lane
Colleyville, TX 76034
STDC: Sanger Texas Development Corporation
Signed: ____________________________
Name: Shani Bradshaw
Title: Executive Director
Date: ______________________________
PH: (940) 458-2059
EM: sbradshaw@sangertexas.org
Address: 201 Bolivar Street
Sanger, TX 76266
Attached: One-page Service Profile for Action Plan Development for informational purposes only.
For Greg Last Bio or additional information see www.EDPBestPractices.com.
21
Item 6.
AcƟon Plan Development
Service Profile ‐ 2021‐06‐07
AcƟon Plan Development
Work with Staff and Board Members to idenƟfy and
evaluate programs and projects, establish and
prioriƟze goals and objecƟves and summarize all
informaƟon into a formal AcƟon Plan.
Problem IdenƟficaƟon
The economic development efforts of the Agency have been
stagnate or need a clear direcƟon to be more producƟve
Changes in Staff, management or Board may be an
opportunity to fine tune the Agency’s work efforts
The Agency is trying to implement too many programs for the
budget / resources / staff available
Service Goals
Research and understand the current status of programs,
policies and projects
Evaluate the benefits and challenges of each of these
PrioriƟze Goals and ObjecƟves for the near term
Deliverables
An AcƟon Plan summarizing all informaƟon noted above
Original documents for documenƟng EDO acƟviƟes, and a
matrix for monitoring and reporƟng progress on ObjecƟves
Discovery Phase
IdenƟfy organizaƟonal aspects of the Board / Agency, budget
constraints, exisƟng programs and staffing, etc.
SWOT Analysis
Facilitate a SWOT analysis on the community and Board
acƟviƟes as a basis for developing Goals and ObjecƟves
Goals & ObjecƟves
Develop primary Goals and supporƟng ObjecƟves
PrioriƟzaƟon
Board members to confidenƟally prioriƟze the objecƟves
ImplementaƟon / Tracking
Provide a form for easy progress tracking and reporƟng on the
prioriƟzed objecƟves
(817) 992‐6156
www.EDPBestPracƟces.com 22
Item 6.
4B DEVELOPMENT CORPORATION
MEETING MINUTES
AUGUST 23, 2022, 6:00 PM
4B DEVELOPMENT CORPORATION REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
BOARD MEMBERS PRESENT:
Beverly Howard, Carrie Bilyeu, John Payne, Guy Saenz
BOARD MEMBERS ABSENT:
Eddie Piercy, Jeff Springer, Stephanie Wood
STAFF MEMBERS PRESENT:
Director of Economic Development Shani Bradshaw, Secretary Stefani Dodson
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
As there was a quorum John Payne called the meeting to order at 6:00 p.m.
CITIZENS COMMENTS
This is an opportunity for citizens to address the Corporation on any matter. Comments related
to public hearings will be heard when the specific hearing begins. Citizens are allowed 3
minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to
be presented. Citizens who wish to address the Corporation with regard to matters on the
agenda will be received at the time the item is considered. The Corporation is not allowed to
converse, deliberate or take action on any matter presented during citizen input.
No citizens came forward to speak.
INVOCATION AND PLEDGE
John Payne led the pledge and invocation.
REPORTS
1. Financial Reports.
Director of Economic Development Shani Bradshaw gave a brief update on the
financial report.
23
Item 7.
Director of Economic Development
2. Porter Park Update
Director of Economic Development Shani Bradshaw gave a brief update on the Porter
Park plans.
3. Conferences, Training and Tradeshows.
Director of Economic Development Shani Bradshaw spoke to the board about
upcoming training and conferences.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Board member to remove the item(s) for additional discussion.
Any items removed from the Consent Agenda will be taken up for individual consideration.
4. Consideration and possible action on the minutes from the July 26, 2022, meeting.
Beverly Howard made a motion to approve the consent agenda as shown. Carrie Bilyeu
seconded the motion. Motion passes unanimously with a 4-0 vote.
ACTION ITEMS
FUTURE AGENDA ITEMS
The purpose of this item is to allow the President and Board members to bring forward items
they wish to discuss at a future meeting, A Board member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Corporation or at the call of the President.
No future items were discussed.
ADJOURN
As there were no further items on the agenda John Payne adjourned the meeting at 6:18 p.m.
24
Item 7.