The URL can be used to link to this page

02/19/2013-CC-Agenda Packet-Regulara�ge—AL�i i3Ta AGENDA CITY COUNCIL TUESDAY, FEBRUARY 19, 2013 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). 3. Appointment of Council Member to Fill Place 4 Vacancy. CONSENT AGENDA 4. a) Approval of Minutes: January 22, 2013 - Work Session January 22, 2013 - Council Meeting b) Disbursements 5. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 6. Consider, Discuss and Possibly Approve Ordinance #02-02-13 - Ordering a General Election to be Held Jointly With Denton County for the Purpose of Electing Three Council Members, Designating Locations of Polling Places, Providing for Dates, Times and Place for Early Voting by Personal Appearance, Ordering Notices of Election to be Posted and Published, Authorize the Mayor to Sign the Notice and Order and Providing for an Effective Date. Consider, Discuss and Possibly Approve the Final Acceptance of 4th and Sims Street Covering the Construction of Drainage Improvements With a Final Payment of $26,876.20. 8. EXECUTIVE SESSION: CLOSED MEETING Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.074 (Personnel Matters) - City Manager's Renewal of Contract. 9. RECONVENE: OPEN MEETING Any Action Taken. 10. INFORMATION ITEMS: a) Financial and Investment Reports - November, December and January b) All American Dogs Report - January c) ATMOS Energy Rider GCR - Rate Filing Under Docket No.10170 11. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to th eneral public at all times, and said notice was posted on the following date and time: tl &„ e -2 at 452 I'M Tm. and shall remain posted until meeting is a Journed. ,\,``Oi I 1 I I If I Tami Taber, City Secretary . f .• .� , City of Sanger, Texas — J, �\, rrr'rrTCX,A i "```,``, This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. Sj�TE7CA5 BOARD AND COMMISSION APPLICATION NAME: M-Vt C l�,�t� DATE: ADDRESS: C > HOME PHONE: BUSINESS PHONE: CELL PHONE: EMAIL: Ch( (tvl , �,k�,l 4C lv� pO CO OCCUPATION: (If retired, describe former occupation or profession) �th ��Lt� f�U11 tSnif' PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: p PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION A BOARD 4B BOARD OTHER ea (; ICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT GOOD CANDIDATE FOR THE ABOVE POSITION(S): ��(vw>�� Owe r9': C-lam -` }✓lastand runderstand that attendance andactive support is required for each appointee? Ves ❑ No Date: 3 RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This Information will become a public record. a�g�ft BOARD AND COMMISSION APPLICATION *TEXAS NAME: T-tr IG{Cl, N�If�YI�(a Y�Lat.�V DATE: I i ZC�I ADDRESS: j t Q1A�1 i r-oc HOME PHONE: BUSINESS PHONE: CI LI-a -382 ggC>0 CELL PHONE: EMAIL:_ �{� OCCUPATION: (If retired, describe former occupation or profession) Me CiC-al ©-fir.+_ MAnaoe-rr PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: Kip c�;Anje r PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD ( OTHER Cipt.tY1�I LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): PTA, K�13, Room MDM, -e-aM Morn, iGauldbe..orj Me.y\+C) - Do you understand that attendance and active support is required for each appointee? Yes O No Signature: Date: 1-1 1-2DI 3 RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This Information will become a public record. - TEXAS :A� BOAR-D-AND-CO-MM IS-S ION-AP-P-LI CATION �- NAME: L DATE: ADDRESS: Z1, HOME PHONE:,/ BUSINESS PHONE: CELL PHONE: EMAIL: c, OCCUPATION: (If retired, describe former occupation . r PRIOR SERVICE ON A CITY BOARD/COMMISSION? NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARDICOMMISSION YOU ARE INTERESTED IN SERVING ON WITH I FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS PLANNING AND ZONING COMMISSION 4ABOARD 413 BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): zx� Do you understand that attendance and active support is required for each appointe!!,'b Yes 0 No Signature- Date: j RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This Information will become a public record. MINUTES: CITY COUNCIL WORKSESSION January 22,2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Scott Stephens and Councilman Gay Bilyeu ABSENT: Councilman Russell Martin OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary and Larry Shelton 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:04 p.m. 2. Presentation and Discussion on Standby Contract for Emergency Response. City Manager introduced his former boss, Larry Shelton, of Chell Consulting located in Oklahoma. Discussion on an RFP for debris management after a disaster. This item will be put on a future agenda for action. 3. Overview of Items on Regular Agenda. Discussion on zoning for liquor stores. 4. Adjourn. Mayor Muir adjourned the meeting at 6:49 p.m. MINUTES: CITY COUNCIL MEETING January 22, 2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Scott Stephens and Councilman Gary Bilyeu ABSENT: Councilman Russell Martin OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development Services Director and Sam Alexander 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 p.m. Councilman Ezell led the Invocation followed by Councilman Stephens leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA 3. a) Approval of Minutes: January 7, 2013 - Council Meeting b) Disbursements c) Approval of Appointing the Following to the Board of Adjustment: Place 1 - Allen Chick (remainder of the 2011-2013 term) Place 2 - Justin Allen Place 4 - Glenn Jensen Place 6 - Sherri Me Candless Alternate 1 - Jerry Jenkins Alternate 2 - Joe Higgs Councilman Bilyeu made a motion to approve. Seconded by Councilman Ezell. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. None. REGULAR AGENDA 5. Conduct a Public Hearing on Amending the Official Zoning Ordinance, Adding to Section 42, a Definition for a Liquor Store and Adding to Section 30, the Land use of Liquor Stores With the Status of Permitted by Right in the B-2 General Business District and I-1 Industrial District. Mayor opened the Public Hearing at 7:03 p.m. No one spoke for or against. Mayor closed the Public Hearing at 7:04 p.m. 6. Consider, Discuss and Possibly Approve Ordinance 901-01-13 - Amending the Official Zoning Ordinance, Adding to Section 42, a Definition for a Liquor Store and Adding to Section 30, the Land use of Liquor Stores With the Status of Permitted by Right in the B-2 General Business District and I-1 Industrial District. Councilman Bilyeu made a motion to approve Ordinance #01-01-13 - Amending the Official Zoning Ordinance, Adding to Section 42, a Definition for a Liquor Store and Adding to Section 30, the Land use of Liquor Stores With the Status of Permitted by Right in the B-2 General Business District only and prohibited in all other districts. I-1 Industrial District was omitted. Seconded by Councilman Ezell. Motion carried unanimously. INFORMATION ITEMS: a) Library Report - December b) All American Dogs Report - December 8. Adjourn. Mayor Muir adjourned the meeting at 7:14 p.m. 1/17/2013 1:11 PM A / P CHECK REGISTER PAGE: 1 PACKET: 05549 Regular Payments 1/17/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT AMOUNT 1104 AMOUNT 24540 2L CONSTRUCTION, LLD I-APP I-KEATON 6 5TH 5TH 6 KEATON R 1/17/2013 31,302.000R 052658 I-APP 2-KEATON 6 5TH 5TH 5 KEATON R 1/17/2013 20,453.40CR 052658 51,755.40 15890 ALL AMERICAN SURVEYING I-15088 SURVEY FORK R 1/17/2013 1,850.000R 052659 I-15090 SURVEY WORK R 1/17/2013 1,000.00CR 052659 2,850.00 08580 AMIGOS LIBRARY SERVICES I-250760 COURIER SER JAN-AUG 2013 R 1/17/2013 1,426.64CR 052660 1,426.64 22300 CARD SERVICE CENTER I-AMERICAN 12/21/12 FLIGHT TO NFA R 1/17/2013 339.60CR 052661 I -BABE 12/6/12 EMPLOYEE BANQUET R 1/17/2013 735.11CR 052661 I -DOLLAR GEN 12/6/12 DOLLAR GENERAL -TAPE R 1/17/2013 7.50CR 052661 I-LOWES 12/7/12 DOLLAR GENERAL -TAPE R 1/17/2013 169.74CR 052661 I-N.CAFEE 12/12/12 MCAFEE ANTI -VIRUS R 1/17/2013 861.52CR 052661 I-NCTCOG 12/4/12 NCTCOG 12/14/12 - SHUNATE R 1/17/2013 140.000R 052661 I-TFMA 1/14/13 TEMA & AWWA RENEWALS R 1/17/2013 90.000R 052661 I-USPS 12/21/12 CERTIFIED MAILING R 1/17/2013 6.80CR 052661 I-WALMART 12/18/12 CANDY FOR SANTA R 1/17/2013 159.50CR 052661 2,509.77 02490 CENTURYLINK I-1/10/2013 CENTURYLINK R 1/17/2013 1,388.52CR 052662 1,388.52 18740 CHILD SMART ID I-236 DURDEN 6 SEXTON R 1/17/2013 20.000R 052663 20.00 00650 CONTINENTAL RESEARCH CORR I-380625-CRC-1 IOOLB MELT AWAY R 1/17/2013 186.000R 052664 186.00 08770 CPI OFFICE PRODUCTS I-3435057-0 DVD-RW, OVD-R, ENVELOPES R 1/17/2013 381.62CR 052665 381.62 22650 D&S ENGINEERING LABS, PLAT I-12-12-000015 LAB FEES - 5TH L KEATON R 1/13/2013 302.10CR 052666 302.10 00690 ➢ALLAS MORNING NE91S I-14481590- 2013 SUBSCRIPTION 2013 R 1/17/2013 407.40CR 052667 407.40 25390 DAVENPORT, CHERYL I -DAVENPORT 1/28/13 MEALS PER DIEM 1/28-1/30/13 R 1/11/2013 70.000R 052668 70.00 1/17/2013 1:11 PM A / P CHECK REGISTER PACKET: 05549 Regular Payments 1/17/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR NAME / L D. DISC TYPE DATE DISCOUNT AMOUNT N09 00850 DENTON RECORD -CHRONICLE I-60396925-2013 SUBSCRIPTION 2013 R 1/17/2013 143.40CR 052669 25420 EXCLUSIVE LAW ENFORCEMENT PRODUCTS INC I-232 VEHOHD - BODY CAMERA- 782 R 1/17/2013 20980 EXPRESS SERVICES, INC. I-11987022-8 TIME EMPLOYEES 1/6/13 R i/17/2013 23010 FIVE STAR SUPPLY CO INC. I-42515 TOILET SEAT COVERS R 1/17/2013 18790 FUEIMAN I-NP36901824 VEHICLE FUEL 1/7-1/13113 R 1/17/2013 16900 SIT PUBLIC SAFETY SUPPLY I-INV-036663 3 - PANTS R 1/17/2013 18230 HUNTER, JAMES I -HUNTER CUL 2013 BLIND FOR CDL LICENSE R 1/17/2013 19480 HOTTER S ASSOCIATES, INC I-37591 TESTING OF SAMPLES 2013 R 1/17/2013 21220 IRBY TOOL 6 SAFETY I-SO07238124.001 RUBBER GLOVE TESTING R 1/17/2013 01300 JAGOE-PUBLIC CO., INC. I-12550MB HOT MIX FOR SY REPAIR R 1/17/2013 01380 KARL-KLEMENT FORD, INC. I-321681FOWG BED BOLT KITS R 1/17/2013 23210 LIBERTY OFFICE PRODUCTS I-308333 CASH REG. ROLLS R 1/11/2013 07540 METAL SALES INC I-37903 METAL FOR WIRE RACK R 1/17/2013- I-37904 METAL FOR WIRE RACK R 1/11/2013 04850 (MICRO MARKETING ASSOC.LLC I-466973 MIDNIGHT RIDER 6SKELETON R 1/17/2013 229.000R 052670 483.29CR 052671 PAGE: 2 CHECK AMOUNT 143.40 229.00 483.29 96.85CR 052672 96.85 2,447.46CR 052673 2,447.46 44.99CR 052674 44.99 61.000R 052675 61.00 460.000R 052676 460.00 90.000R 052677 90.00 481.000R 052678 481.00 147.84CR 052679 147.84 60.99CR 052680 60.99 198.21CR 052681 79.93CR 052681 278.14 45.95CR 052682 45.95 1/17/2013 1:11 PM A / P CHECK REGISTER PACKET: 05549 Regular Payments 1/17/13 IF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NAM£ / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 24040 NORTH TEXAS LIBRARY PARTNERS I-NTLCI313 SOFTWARE L ADMIN FEE R 1/17/2013 997.20CR 052683 997.20 02970 OFFICE DEPOT I-637454780001 CARTRIDGES/ CALENDAR R 1/17/2013 46.69CR 052684 I-637454881001 CARTRIDGES/ CALENDAR R 1/17/2013 303.39CR 052684 I-637579563001 CARTRIDGES/ CALENDAR R 1/17/2013 32.94CR 052684 I-637761275001 CARTRIDGES/ CALENDAR R 1/17/2013 23.61CR 052684 I-639056864001 CARTRIDGES/ CALENDAR R 1/17/2013 85.99CR 052684 I-639057239001 CARTRIDGES/ CALENDAR R 1/17/2013 12.99CR 052684 1-639137788001 OFFICE SUPPLIES R 1/17/2013 74.03CR 052684 I-639360464001 CARTRIDGES/ CALENDAR R 1/17/2013 4.59CR 052684 I-639360664001 CARTRIDGES/ CALENDAR R 1/17/2013 67.48CR 052684 I-639360665001 CARTRIDGES/ CALENDAR R 1/17/2013 29.99CR 052684 I-639362554001 CARTRIDGES/ CALENDAR R 1/17/2013 44.53CR 052684 526.23 02170 REINERT PAPER L CHEMICAL, INC. I-289320 TISSUE L TOWEL R 1/17/2013 74.37CR 052685 74.37 08240 SIRCHIE FINGER PRINT LAB I-0106801-I11 FINGER PRINT PAD R 1/17/2013 61.12CR 052686 61,12 02690 TECHLINE, INC. I-1454862-01 FLAG POLE PORTER R 1/17/2013 918.000R 052687 I-1455359-00 200 AND URD SOCKETS R 1/17/2013 1,455.00CR 052687 I-1455362-01 400 W HPS L 400 W MH R 1/17/2013 2,342.64CR 052687 I-1455368-00 3" PVC COUPLINGS R 1/17/2013 171.50CR 052687 I-1455369-00 PVC LONG, 4/0-4/0 2NDRY, R 1/17/2013 372.50CR 052687 I-1455416-00 FAULT INDICATIORS R 1/17/2013 10,900.00CR 052687 I-1455417-00 DH FAULT INDICATORS R 1/17/2013 7,588.000R 052687 23,747.64 21260 TEXAS DEPARTMENT OF STATE HEALTH SERVICES I-6502 ANNUAL TIER 2 REPORT 2012 R 1/17/2013 50.00CR 052688 50.00 05350 TEXAS EXCAVATION SAFETY SYST I-12-16548 p,ESSAGE FEES 10/1-9/30/13 R 1/17/2013 66.50CR 052689 66.50 18410 TEXAS STATE BOARD OF PLUMBING EXAMINERS I-DOUTHITT2891-2013 LICENSE RENEWAL-DOUTHITT R 1/17/2013 55.000R 052690 55.00 04560 Ic:CEC I -SPINDLE 2/4/13 TRAINING 2/4-6/13 R 1/17/2013 150.00CR 052691 150.00 1/17/2013 1:11 PM A / P CHECK REGISTER PACKET: 05549 Regular Paynents 1/17/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DEED 23760 VAULTLCGI% I-1018215 SERVER BACK UP 22910 WEAVER AND TIDWELL, LIP I-196702 AUDIT YR END 9/30/2012 03680 WHITMIRE LINE CLEARANCE, INC I-SA13-10000 THE TRZDIIdIHG - CONTRACT I-SA13-10015 TREE TRN24ING - CONTRACT I-SA13-10016 TREE TRII@fING - CONTRACT 25400 WISE COUNTY DOOR 6 GATE I-2246 GATE MAINT 6 REPAIR TOTAL ERRORS: 0 ' T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE 'WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL WARNINGS: 0 PAGE: 4 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT HOS AMOUNT R 1/17/2013 689.40CR 052692 689.40 R 1/17/2013 18,000.00CR 052693 18,000.00 R 1/17/2013 3,120.000R 052694 R 1/17/2013 3,120.000R 052694 R 1/17/2013 2,340.000R 052694 81580.00 R 1/17/2013 125.000R 052695 125.00 NOS DISCOUNTS CHECK ACTT TOTAL APPLIED 38 0.00 119,489.82 119,489.82 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 38 0.00 119,489.82 119,489.82 1/28/2013 8:51 AM A / P CHECK REGISTER PACKET: 05566 Regular Paynents 1/24/13 CF VENDOR SET: 99 BANK EMP B EMPLOYEE BENEFIT FUND PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO$ AROUND 24870 AETNA I-H12201212124934 HEALTH INS 12-13 - AETNA R 1/28/2013 13,582.000R 000237 I-H12201212264938 HEALTH INS 12-13 - AETNA R 1/28/2013 13,582.000R 000237 27,164.00 ` ' T 0 T A L S * ' NO# DISCOUNTS CHECK ALIT TOTAL APPLIED REGULAR CHECKS: 1 0.00 27,164.00 27,164.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0,00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 27,164.00 21,164.00 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 1/28/2013 8:53 AM A / P CHECK REGISTER PACKET: 05568 Regular Papente 1/24/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOF AMOUNT 25350 A GARAGE DOOR SERVICE I-1937 GARAGE DOOR REPIACEMENT R 1/28/2013 4,300.000R 052737 4,300.00 21390 ACTON PUMPING, INC I-12-120501 PUMP LIFT STATION R 1/28/2013 300.000R 052738 300.00 09600 AFLAC C-01/12/2013 AFLAC R 1/28/2013 0.14 052739 I-AF3201301094948 INSURANCE R 1/28/2013 172.05CR 052739 I-AF3201301234957 INSURANCE R 1/28/2013 172.05CR 052739 I-AFK201301094948 INSURANCE R 1/28/2013 91.35CR 052739 I-AFK201301234957 INSURANCE R 1/28/2013 91.35CR 052739 I-AFL201301094948 INSURANCE R 1/28/2013 1,004.50CR 052739 I-AFL201301234957 INSURANCE R 1/28/2013 988.60CR 052739 2,519.76 ALTEC ALTEC INDUSTRIES, INC L-5014577 BACKYARD MACHINE REPAIRS R 1/28/2013 1,122.40CR 052740 1,122.40 19050 GE CAPITAL RETAIL BANK / AMAZON L-040034630326 DVDS R 1/28/2013 10.98CR 052741 I-048768472090 BUSH R 1/28/2013 6.84CR 052741 1-063889474790 DVDS R 1/28/2013 5.93CR 052741 I-131564697198 DVDS R 1/28/2013 7.45CR 052741 1-174274621464 DVDS R 1/28/2013 23.90CR 052741 I-236350518901 DVDS R 1/28/2013 43.44CR 052741 I-257001387056 DVDS R 1/28/2013 21.28CR 052741 119.82 25410 HINKLEY 6 BARFIELD - CSP, INC I-9620 APR 1 BELZ NEW BELZ EXT INTERLOCAL R 1/28/2013 2,800.000R 052742 2,800.00 00440 BRAZOS ELECTRIC I-27633-RI-1 BRAZOS ELECTRIC DEC 2012 R 1/28/2013 10,963.64CR 052743 10,963.64 C0520 CASCO INDUSTERIES, INC. I-123110 GLOBE R 1/28/2013 355.000R 052744 355.00 07850 CLEAT I-CLT201301094948 ASSOCIATION DUES EMPLOYEE: R 1/28/2013 90.000R 052745 I-CLT201301234957 ASSOCIATION DUES EMPLOYEE R 1/28/2013 90.000R 052745 180.00 17000 CONTENT WATCH I-106044 LICENSES, CONTENT PROTECT R 1/28/2013 45.42CR 052746 45.42 1/28/2013 8:53 AN A / P CHECK REGISTER PACKET: 05568 Regular Payments 1/24/13 OF VENDOR SET: 99 BATIK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT MOUNT NOP AMOUNT 08770 CPI OFFICE PRODUCTS I-3447887-0 BATTERIES 6 BINDER R 1/28/2013 141.65CR 052747 141.65 11570 CULLIGAN 1-01092013 WATER BOTTLE SRV 2013 R 1/28/2013 46.45CR 052748 46.45 00710 DATA BUSINESS FOW48 INC. I-89151 BUSINESS CARDS-CRENWELGE R 1/28/2013 54.000R 052749 54.00 1 DAVIS, BRANDIE I-DAVIS 1119/13 CONM. DEPOSIT R 1/28/2013 100.000R 052750 100.00 00840 DENTON PUBLISHING CO., INC. ' I-298955 LGL ORD NO 11-19-12 R 1/28/2013 13.60CR 052751 I-I00955031-12202012 LEGAL NOTICE 12/20/12 R 1/28/2013 23.80CR 052751 I-100956084-12212012 LEGAL NOTICE 12/20/12 R 1/28/2013 24.80CR 052751 62.20 18190 DEPARTMENT OF INFORMATION RESOURCE I-1312102511 TELEPHONE DEC 2012 R 1/28/2013 16.34CR 052752 16.34 23900 DODGER, STEFANI I-DODSON 2/4-6/13 MEAL 6 HOTEL - TRAINING R 1/28/2013 201.05CR 052753 201.05 22400 DUNN, PIECE I-DUNN RECORDER 12 MICRO BY RECORDER- 782 R 1/28/2013 104.99CR 052754 104.99 25360 DURDEN, BRIAN I-DURDEN CLIP 13 GREEN LIGHT STORAGE R 1/28/2013 34.63CR 052755 34.63 18790 EDELMAN I-NP36945444 VEHICLE FUEL 1/14-1/20/13 R 1/28/2013 3,150.85CR 052756 3,150.85 16860 GRAINGER I-9039794541 BCOSTER-PUMP FOR STOCK R 1/28/2013 748.50CR 052757 748.50 16900 GST PUBLIC SAFETY SUPPLY I-INV-032678 SHIRTS 775-LINOBERG R 1/28/2013 163.80CR 052758 I-INV-033817 3 - UNIFORM PANTS 781 R 1/28/2013 102.000R 052758 I-IIIV-034547 DURDEN - UNIFORM R 1/28/2013 355.60CR 052758 I-INV-036701 POLO SHIRTS & CARGO DAVIS R 1/28/2013 379.50CR 052758 1,000.90 24580 HOLIDAY CHEVROLET I-28778 113 CHEVY 2500 HD W/UTILI R 1/28/2013 28,765.75CR 052759 1-28779 '13 CHEVY 2500 HD W/LIGHT R 1/28/2013 24,220.75CR 052759 52,986.50 1/28/2013 8:53 AM A / P CHECK REGISTER PACKET: 05568 Regular Payments 1/24/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NffiIE / I.D. DESC TYPE DATE DISCOUNT MOUNT NOR AMOUNT 05400 LEGALSHIELD C-1/15/2013 LEGALSHIELD R 1/28/2013 0.02 052760 I-PPL201301094948 PREPAID LEGAL SERVICES R 1/28/2013 90.69CR 052760 I-PPL201301234957 PREPAID LEGAL SERVICES R 1/28/2013 90.69CR 052760 181.36 02970 OFFICE DEPOT I-63402"01001 OFFICE A JANITORIAL SUPP. R 1/28/2013 303.33CR 052761 I-634027901002 OFFICE a JANITORIAL SUPP. R 1/28/2013 15.78CR 052761 I-634028629001 OFFICE 6 JANITORIAL SUPP. R 1/28/2013 38.29CR 052761 I-638723192001 INK AND TAPE R 1/28/2013 310.000R 052761 1-640770643001 OFFICE SUPPLIES R 1/28/2013 15.82CR 052761 I-640770815001 OFFICE SUPPLIES R 1/28/2013 201.18CR 052761 884.40 02050 PITNEY BOWES, INC. I-1350363-DC12 POSTAGE 14ETER RENTAL R 1/28/2013 540.000R 052762 540.00 05510 PROGRESSIVE WAST SOLUTIONS OF TX, INC I-DEC-12 SOLID WAST SERVICE DEC 12 R 1/28/2013 47,301.61CR 052763 41,301.61 21140 R 6 T ELECTRIC, LLC I-5016 MICE ELECTRIC WORK R 1/28/2013 660.00CR 052764 I-5017 MISC ELECTRIC WORK R 1/28/2013 850.000R 052764 I-5018 MISC ELECTRIC WORK R 1/28/2013 735.000R 052764 2,245.00 11170 RICOH AMERICAS CCRP:gDS 1-22710847 ANNUAL 2012-2013 R 1/28/2013 205.33CR 052765 205.33 25440 ROWS WRECKER 6 TOWING SERVICE LLC I-025908 TOWING - WATER TRUCK R 1/28/2013 65.00CR 052766 65.00 25450 A SLICE OF HEAVEN CUSTOM CAKES 1-284 ELIESON'S RETIRE CAKE R 1/28/2013 91.50CR 052767 91.50 08030 SOUTHWEST INTERNATIONAL I MP86884 AIR BRAKE TANK R 1/28/2013 311.12CR 052768 311.12 25270 WILLBROS TSO SERVICES, LLC ' 1-11/16/2012 LABOR- REPAIR UG LINES R 1/28/2013 4,228.13CR 052769 4,228.13 21610 WITMER PUBLIC SAFETY GROUP, INC I-EI035424 BUTTERY STICK REPLACEMENT R 1/28/2013 156.95CR 052770 I-E1035424.001 BEITERY STICK REPLACEMENT R 1/28/2013 354.99CR 052170 511.94 1/28/2013 8:53 AN A / P CHECK REGISTER PACKET: 05568 Regular Payments 1/24/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 4 VENDOR NAME / I.D. DESC `' T O T A L S *' REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NOB NO$ DISCOUNTS CHECK AST TOTAL APPLIED 34 0.00 137,919.49 137,919.49 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 34 0.00 137,919.49 137,919.49 CHECK AMOUNT 2/01/2013 11:21 AM A / P CHECK REGISTER PACKET: 05573 Regular Pay ents 1/31/13 OF VENDOR SET: 99 BALK EMP B EMPLOYEE BENEFIT FUND PAGE: 1 CHECK CHECK VENDOR NAME / I.D. PESO TYPE DATE 24870 AETNA I-H12201301094948 HEALTH INS 12-13 - AETNA R 2/01/2013 I-RI2201301234951 HEALTH INS 12-13 - AETNA R 2/01/2013 24890 BLOCK VISION OF TEXAS, INC C-BLOCK 2/1/13 BLOCK VISION OF TEXAS, INC R 2/01/2013 I-VI2201301094948 EMPLOYEE VOL VISION INSURANCE R 2/01/2013 I-VI2201301234951 EMPLOYEE VOL VISION INSURANCE R 2/01/2013 24880 HETLIFE I-D12201301094948 DENTAL IRS MET LIFE 12-13 R 2/01/2013 I-DI220130123495I DENTAL INS MET LIFE 12-13 R 2/01/2013 I -DENTAL 2/1/13 METLIFE R 2/01/2013 I -LIFE 211/13 METLIFE R 2/01/2013 I-MLB201301094948 EMP $25,000LIFE INSURANCE R 2/01/2013 I-MLB201301234957 EMP $25,000LIFE INSURANCE R 2/01/2013 I-MLV201301094948 EMPLOYEE VOLUNTARY LIFE INS R 2/O1/2013 I-MLV201301234951 EMPLOYEE VOLUNTARY LIFE INS R 2/01/2013 ** T O T A L S REGULAR CHECKS: HANUARITTEN CHECKS: PRE=WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK DISCOUNT AMOUNT Hot 13,869.000R 000238 13,869.000R 000238 0.23 000239 195.93CR 000239 195.93CR 000239 1,391.61CR 000240 1,391.61CR 000240 25.71CR 000240 3.12CR 000240 111.63CR 000240 111.63CR 000240 310.82CR 000240 310.82CR 000240 NOS DISCOUNTS CHECK AM3 TOTAL APPLIED 3 0.00 31,786.58 31,786.58 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 3 0.00 31,786.58 31,786.58 CHECK AMOUNT 27, I38.00 391.63 3,656.95 2/01/2013 11:26 AM A / P CHECK REGISTER PAGE: 1 PACKET: 05575 Regular Payments 1/31/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. GEED TYPE DATE DISCOUNT AMOUNT NOA AMOUNT 24540 2L CONSTRUCTION, LLC I-785 BERRY ST-SEWER SERVICE R 2/01/2013 9,500.00CR 052771 9,500.00 14560 C & G WHOLESALE I-40808 PANTS & SHIRTS W/ ZIPPERS R 2/01/2013 139.96CR 052772 139.96 03320 COLONIAL LIFE INSURANCE I-COL201301094948 HEALTH INSURANCE R 2/01/2013 11.80CR 052773 I-COL201301234957 HEALTH INSURANCE R 2/O1/2013 11.80CR 052773 I-LIF201301094948 LIFE INSURANCE R 2/01/2013 8.67CR 052773 I-LIF201301234957 LIFE INSURANCE R 2/01/2013 8.66CR 052773 40.93 00810 DENTON COUNTY FIRE CHIEF'S ASSOC 1-13-022 ANNUAL 2013 DUES R 2/01/2013 280.000R 052774 280.00 19270 FAMILY COLLAR I-990743401903)01573 TOILET PAPER, FILTER, CLE R 2/01/2013 49.000R 052775 I-990743401903801573 TOILET PAPER, FILTER, CLE R 2/01/2013 48.50CR 052775 97.50 18790 FUELMAN I-NP36994661 VEHICLE FUEL 1/21-1/27/13 R 2/01/2013 2,451.45CR 052776 2,451.45 14820 GLOBAL EQUIPI4EHT CONPANY I-105381395 FLAIR!ABLE CABINET R 2/01/2013 1,098.10CR 052777 1,098.10 22350 HARTWELL ENVIRONMENTAL CORP I-D13-025 REBUILT INJECTION KITS R 2/01/2013 401.000R 052778 401.00 18230 HUNTER, JAMES I -HUNTER BOOTS 2013 BOOT REIMBURSE;4ENT R 2/01/2013 50.000R 052779 50.00 20790 LIBRARICA LLC I-203707-8R-INV SUPPORT - CABBIE LICE14SES R 2/01/2013 179.1CCR 052780 179.10 16970 LONGHORN, INC. I-S2439115.001 VALVE BOXES R 2/01/2013 0.96CR 46.94CR 052781 46.94 01570 LCWE'S COMPANIES, INC. I-912693 PUC FOR CHLORINE/UTILITY R 2/01/2013 198.08CR 052782 198.08 17900 LOWER COLORADO RIVER AUTHORITY I-LB97652 TCEQ - LAD FEES 8/13/12 R 2/01/2013 628.000R 052783 628.00 2/01/2013 11:26 AM A / P CHECK REGISTER PAGE: 2 PACKET: 05575 Regular Payments 1/31/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT MOUNT NO@ AMOUNT 22540 MUNICIPAL WATER WOMB SUPPLY, LP I-0090699-IN 5/8 K 3/4 C700 WATERMETER R 2/01/2013 4,100.000R 052784 4,100.00 19500 NAPA AUTO PARTS I-320769 FRONT SHAKE PADS & ROTORS R 2/01/2013 292.99CR 052785 292.99 01830 NOR -TER COffigINICAT10NS I-18456 PROGRAPMED PHONE & VOICE R 2/01/2013 35.00CR 052786 35.00 02970 OFFICE DEPOT C-642866840-001 OFFICE SUPPLIES R 2/01/2013 22.50 052787 I-640894003001 OFFICE SUPPLIES R 2/01/2013 54.42CR 052787 I-640936989001 OFFICE SUPPLIES R 2/01/2013 112.50CR 052787 144.42 02170 REINERT PAPER 6 CHEMICAL, INC. I-292950 JANITORIAL SUPPLIES R 2/01/2013 145.92CR 052788 145.92 11170 RICOH AMERICAS CORP:QDS I-22769494 COPIER LEASE 2012-2013 R 2/01/2013 227.71CR 052789 227.71 02200 ROADRUNNER TRAFFIC SUPPLY, INC. I-39428 POLES WITH BASE, STOPSIGN R 2/01/2013 2,100.80CR 052790 2,100.80 25020 SANGER HARDWARE C-A9086 WATER & WATP SUPPLIES R 2/01/2013 17.19 052791 C-B2211 PARTS & MISC R 2/O1/2013 0.11 052791 I-A7549 WATER & P-WTP SUPPLIES R 2/01/2013 21.98CR 052791 I-A7818 MISC SUPPLIES FOR STREET R 2/01/2013 96.99CR 052791 I-A8558 PARTS & MISC R 2/01/2013 16.47CR 052791 I-A8710 PARTS & MISC R 2/01/2013 5.56CR 052791 I-A8711 WATER & WWTP SUPPLIES R 2/01/2013 22.18CR 052791 I-A9359 WATER & ERIE SUPPLIES R 2/01/2013 42.87CR 052791 I-B2155 WATER & PIITP SUPPLIES R 2/01/2013 22.48CR 052791 211.23 01800 SANGER INSURANCE I-53808 IIOTARY-RILEY-2/24117 R 2/01/2013 71.000R 052792 71.00 16870 SENCO I-165875 BOOKS R 2/01/2013 398.05CR 052793 398.05 09550 SOUTHWEST CHEMICAL, I NO. I-96383 CHLORINE CYLMDERS R 2/01/2013 1,597.50CR 052794 1,597.50 2/01/2013 11:26 AM A / P CHECK REGISTER PACKET: 05575 Regular Payments 1131/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO{ MOUNT 10620 STERICYCLE I-4003894537 BIO-PICKUP R 2/01/2013 40.12CR 052795 40.12 24620 SUNGARD PUBLIC SECTOR, INC I-57652 M.CT WEB TRAINING 10/22-23 R 2/01/2013 1,040.000R 052796 1,040.00 23220 SUPERIOR SERVICE 6 SALES I-105 VACUUM BELT 6 .MINT. R 2/01/2013 47.50CR 052797 47.50 19460 TOT TIRE CENTERS I-6270012711 TIRES - POLICE 6 FIRE R 2/01/2013 1,376.96CR 052798 1,376.96 02690 TECHLINE, INC. 1-1455362-00 400 W HPS 6 400 W NH R 2/O1/2013 2,333.40CR 052799 1-1455432-00 PVC LONG, 4/0-4/0 2NDRY, R 2/01/2013 75.000R 052799 2,408.40 08220 TEXAS CITY IANAGEMENT ASSOC I-34365 TCMA MEMBER BRICE R 2/01/2013 339.000R 052800 339.00 08970 TEXAS METER 6 SEWER CO I-188994 RISC SUPPLIES FOR WATER R 2/01/2013 485.48CR 052801 485.48 02670 T14L - INTERGOVERNFIENTAL RISK POOL I-01012013 LIABILITY 6 WORKERS C014P R 2/01/2013 35,265.49CR 052802 35,265.49 16550 UNIQUE PAVING MATERIALS I-224959 HIGH PERFROMANCE ASPHALT R 2/01/2013 2,237.38CR 052803 2,237.38 03440 VERMEER EQUIP. OF TEXAS I-U04342 VERMEER COMPACT LOADER R 2/01/2013 34,271.36CR 052804 34,271.36 03680 WHITMIRE LINE CLEARANCE, INC I-SA13-10001 THE TRI624ING - CONTRACT R 2/01/2013 3,042.000R 052805 3,042.00 * * T 0 T A I. S * NOS DISCOUNTS CHECK ANY TOTAL APPLIED REGULAR CHECKS: 35 0.96 104,989.37 104,990.33 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 35 0.96 104,989.37 104,990.33 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 2/07/2013 2:21 PN A / P CHECK REGISTER PAGE: 1 PACKET: 05577 Regular Payrents 2/7/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR Nffi4E / I.U. DISC TYPE DATE DISCOUNT AMOUNT Not AMOUNT 22620 ARAPIARY. UNIFORM SERVICE 1-1/25/2013 UNIFORMS 2012-2013 R 2/07/2013 577.52CR 052850 577.52 02460 ATLT NOBILITY I-12/23/12-1/22/13 ATtT R 2/07/2013 754.29CR 052851 754.29 12680 BAILEY ENVIRONMENTAL, CORP 1-2/4/2013 HEALTH 1NSPECTIOUS R 2/07/2013 3,925.000R 052852 3,925.00 14560 C 6 G WHOLESALE I-40331 TATICAL BOOTS - 777 R 2/07/2013 139.99CR 052853 I-40477 773-PANTS, BELT, HOLDER R 2/07/2013 250.66CR 052853 I-40799 FLASHLIGHT 6 HOLDER 776 R 2/07/2013 113.99CR 052853 504.64 00600 CITY OF SAUCER I-211/2013 UTILITY BILLS 12/17-1/16/ R 2/07/2013 40,947.55CR 052854 40,947.55 21100 COLEPIAN LAN FIR1.1 1-2/5/2013 PROSECUTOR 2012-2013 R 2/07/2013 1,150.000R 052855 1,150.00 00050 CONLEY SAND 6 GRAVEL I-9784 SAND TO REPLACE NATERIAL R 2/07/2013 375.000R 052856 375.00 229BO CONSURGO, LLC I-WILLIAPS 2-11 REFRESHER MEDICAL CE R 2/07/2013 350.000R 052857 350.00 08880 COOPER'S COPIES I-102033 VEHICLE LOGO DECALS R 2/07/2013 347.50CR 052858 347.50 00800 COSERV ELECTRIC 1-12/17/12-1/17/13 COSERV 12/17-1/17/13 R 2/07/2013 2,101.000R 052859 2,101.00 18340 FIRST ADVANTAGE BACKGROUND SVCS 1-7750YD1211 FIRST ADVANTAGE: BACKGROUND SVC R 2/07/2013 31.000R 052860 31.00 23010 FIVE STAR SUPPLY CO INC. 1-42822 TISSUE 4 'TUlELS R 2/07/2013 299.48CR 052861 299.48 18790 FUELMAH 1-NP37110807 VEHICLE FUEL. 1/28-2/3/13 R 2/07/2013 3,081.17CR 052862 3,081.17 24300 FULLER, CAM I -FULLER 2/11-12/13 PEALS 4 HOTEL, AUSTIN, IN R 2/07/2013 207.98CR 052863 207.98 2/07/2013 2:21 PM A / P CHECK REGISTER PACKET: 05577 Regular Paynents 2/7/13 IF VENDOR SET: 99 BANK POOL POOLED CASH ACCODHT CHUCK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE- DISCOUNT AMOUNT NOP 1 HARRISON, KRISTINA I-HARRISON 2/2/13 COM CENTER R 2/07/2013 100.00CR 052864 11730 ICU I-6/8/13 2009 CODE RES. MECHANICAL INSP. F.XA R 2/07/2013 20220 IIIGRAM I-08696491 FICTION 6 JR FICTION BOOK R 2/07/2013 0.15CR I-08696492 FICTION 6 JR FICTION HOOK R 2/07/2013 0.16CR I-08951109 NONFICTION BOOKS R 2/07/2013 0.25CR I-089511110 BOOKS R 2/07/2013 0.32CR I-08989407 FICTION 6 JR FICTION BOOK R 2/07/2013 0.49CR I-08989408 NONFICTION BOOKS R 2/07/2013 0.55CR I-08989409 BOOKS R 2/07/2013 1.57CR I-70332742 FICTION & JR FICTION BOOK R 2/07/2013 0.30CR 01300 JAGOE-PUBLIC CO., INC. I-12570MB HOT MIX FOR ST REPAIR R 2/07/2013 03530 JAMES GOOD AUTOPARF., INC. I-VCCS977237 REPLACE: SHIFT CABLES R 2/07/2013 I-VCW306904 TRANSMISSION PAN& GASKET R 2/07/2013 I-VCW307769 KEYS/TRANSMITTERS R 2/07/2013 013BO KARL-KLEMENT FORD, IIEC. I-FOWG323803 SIDE VIEW MIRROR R 2/07/2013 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I-FEBRUARY 2013 ADMIN. FEES 6 DEBIT CARD FEES R 2/07/2013 25090 KLENKE, LAURA I-XLENKE PHOTOBOOX PHOTO BOOK - VICKY RETIRE R 2/07/2013 10610 LEADERSLIFE INS. CONPAUY C-9067 LEADERSLIFE INS. COMPANY R 2/07/2013 I-LI.I201301094948 LIFE INSURANCE R 2/07/2013 I-ILI201301234951 LIFE IIISURANCE R 2/07/2013 25060 LEMONS PUBLICATIONS INC. I-926 DEC ADS R 2/07/2013 22540 MUNICIPAL WATER WORKS SUPPLY, LP I-0090826-I11 TAP SADDLES R 2/07/2013 110.000R 052865 15.05CR D52866 15.59CR 052866 24.69CR 052866 31.74CR 052866 48.54CR 052866 54.24CR 052866 155.13CR 052866 29.95CR 052866 171.000R 052867 435.09CR 052868 72.77CR 052868 204.000R 052868 83.89CR 052869 131.50CR 052870 29.28CR 052871 PAGE: 2 CHECK AMOUNT 100.00 110.00 374.93 171.00 711.86 83.89 131.50 29.28 D.02 052872 43.34CR 052872 43.34CR 052872 86.66 137.50CR 052873 137.50 399.86CR 052874 399.86 2/07/2013 2:21 P14 A / P CHECK REGISTER PAGE: 3 PACKET: 05577 Regular Papaen[s 2/7/13 CF VENDOR SET: 99 RANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE. DATE DISCOUNT AMOUNT N09 AMOUNT 10120 OFFICE DEPOT CREDIT PLAN I-012120400402 SIGNATURE STAMP - SPINDLE R 2/07/2013 90.39CR 052875 90.39 19200 PATHOARK TRAFFIC PRODUCTS OF TEXAS,INC. I-0079854-IN TX PARK 6 WILDLIFE SIGN R 2/07/2013 19.000R 052876 19.00 19290 RENTAL ONE I-374693-0001 16" DUO DIAMOND BLADE R 2/07/2013 259.000R 052877 259,00 16240 SCHAD L PULTE I-188483 1ST ORR SUPPLIES R 2/07/2013 29.00CR 052878 1-188661 1ST OTR SUPPLIES R 2/07/2013 24.000R 052878 I-90824 1ST DID SUPPLIES R 2/07/2013 13.50CR 052878 66.50 02260 S5 TELEMETRY I-8841 WALMART PUMP STATION R 2/07/2013 240.000R 052879 240.00 02690 THCHLIU2, INC. I-1455416-01 FAULT INDICATIORS R 2/07/2013 2,725.00CR 052880 I-3063164-00 MISC TOOLS- ELECTRIC R 2/07/2013 3,156.48CR 052880 5,881.48 23000 TEXAS ELECTRIC POWER CONFERENCE I-PRATER 4/8/13 58TH PIPE 4/8-10/13 R 2/07/2013 125.000R 052881 125.00 09040 THOMPSON, J RANDY I-142645 FAN CLUTCH TOOL R 2/07/2013 110.99CR 052882 110.99 00100 TORS I-RET201301094948 TORS R 2/07/2013 14,948.89CR 052883 I-RET201301234957 THUS R 2/07/2013 13,817.68CR 052883 28,766.57 19260 TYLER TECHNOLOGIES I-025-613114 WEBSITF. MAINT. UTILITY R 2/07/2013 110.000R 052884 I-025-61315 COURT ONLINE SPPORT R 2/07/2013 125.000R 052884 235.00 03680 WHITMIRE LIRE CLEARANCE, INC I-SA13-10002 TREE TRIMMING - CONTRACT R 2/07/2013 3,120.00CR 052885 3,120.00 10820 WILDFIRE TRUCK 6 EQUIP I-9957 EMERGENCY LIGHT REPLACE R 2/07/2013 452.000R 052886 452.00 19160 WORKERS ASSISTANCE PROGRAM, INC. I-IVC00000000044868 JAN EMPLOYEES COVERED R 2/07/2013 162.87CR 052887 162.87 2/07/2013 2:21 PH A / P CHECK REGISTER PAGE: 4 PACKET: 05577 Regular Payments 2/7/13 CC VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR IT ME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ` . T 0 T A L S ' NO# DISCOUNTS CHECK ffi4T TOTAL APPLIED REGULAR CHECKS: 38 3.79 96,517.41 96,521.20 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 LION CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 38 3.79 96,517.41 96,521.20 TOTAL ERRORS: 0 TOTAL EARNINGS: 0 au�geh 7Ta COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal g ❑ Yes ® Not Applicable ®Yes Not Applicable Council Meeting Date: February 19, 2013 Submitted By: Tami Taber City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ❑ APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Possibly Approve Ordinance #02-02-13 - Ordering a General Election to be Held Jointly With Denton County for the Purpose of Electing Three City Council Members, Designating Locations of Polling Places, Providing for Dates, Times and Place for Early Voting by Personal Appearance, Ordering Notices of Election to be Posted and Published, Authorize the Mayor to Sign the Notice and Order and Providing for an Effective Date. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM STAFF OPTIONS & RECOMMENDATION Council must approve ordinance. List of Supporting Documents: • Ordinance • Order & Notice • Joint Election Agreement & Contract Prior Action/Review by Council, Boards, Commissions or Other Agencies: ORDINANCE 802-02-13 AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD JOINTLY WITH OTHER DENTON COUNTY POLITICAL SUBDIVISIONS FOR THE PURPOSE OF ELECTING THREE CITY COUNCIL MEMBERS; DESIGNATING LOCATIONS OF POLLING PLACES; PROVIDING FOR DATES; TIMES AND PLACE FOR EARLY VOTING BY PERSONAL APPEARANCE; ORDERING NOTICES OF ELECTION TO BE POSTED AND PUBLISHED; AUTHORIZE THE MAYOR TO SIGN THE NOTICE AND ORDER AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1. A municipal election is hereby ordered to be held on Saturday, May 11, 2013, such date being a uniform election date as defined in the Texas Election Code 41.001, as amended (the "Code"), for the purpose of electing the following for a two (2) year term: Council Member Place 1 Council Member Place 3 Council Member Place 5 Section 2. The election day polling place where qualified voters shall cast ballots will be at the following location: First Baptist Church 708 S. 5th Street Sanger, Texas 76266 Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of election. Section 3. Early voting by personal appearance will be located at the following location beginning Monday, April 29, 2013, through Tuesday, May 7, 2013: First Baptist Church 708 S. 5th Street Sanger, Texas 76266 The Early voting hours will be: Monday -Friday, April 29, 2013 - May 3, 2013 8 am to 5pm Saturday, May 4, 2013 8am to 5pm Monday and Tuesday, May 6 and 7, 2013 lam - 7pm Denton County will be responsible for Early Voting by mail applications. The applications for Early Voting shall be delivered to Frank Phillips, Election Administrator for Denton County at P.O. Box 1720, Denton, Texas 76202. Section d. Candidates must file for a specific place and adhere to the filing deadlines accordingly, candidate packets are available in the City Secretary's office. The candidate filing periods for the General Election for City Council members are Place 1, Place 3 and Place 5 are as follows: General Election riling for Council Members Beginning: January 30, 2013 at 8:00 am Ending: March 1, 2013 at 11:30 am Candidates must file with the City Secretary's office located in City Hall, 502 Elm Street, Sanger, Texas. Section 5. An electronic voting system, the Hart InterCivic eSlate/eScan Voting System shall be used in this election for early voting by personal appearance and election day voting. Section 6. The election precinct and voting places of said election shall be determined by the Denton County Elections Administrator. Section 7. Should any part, section, subsection, paragraph, sentence, clause or phase contained in this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid all respects said remaining portion shall be and remain in full force and effect. Section 8. The City Secretary is hereby authorized and directed to publish and/or post, in the time and manner prescribed by law, all notices required to be published and/or posted in connection with the conduct of this election. The Denton County Election contract shall designate the election judges for the election. The election, including providing notice of the election shall be conducted in accordance with the Texas Election Code and other applicable law, and all residents qualified and registered voters of the City shall be eligible to vote at the election. Section 9. The Mayor and City Secretary are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Texas Election Code and any other state or federal law in carrying out and conducting the election, whether or not expressly authorized herein. This ordinance will take effect immediately from and after its passage, and the publication of the caption, as the law and Charter in such cases provide. PASSED AND APPROVED this 19th day of February, 2013 by the City Council of tine City of Sanger, Texas. APPROVED: ATTEST: Tanni Taber, City Secretary Thonas Muir, Mayor CITY OF SANGER, TEXAS NOTICE OF GENERAL ELECTION To the Registered Voters of the City of Sanger, Texas (A los votantes registrados de la Ciudad de Sanger, Texas) Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on May 11, 2013, for voting in a General Election to elect three (3) Council Members. (Notifiquese, por to presente, que las casillas electorales sitados abajo se abriran desde las 7:00 am hasta las 7:00 pm el dia 11 de Mayo 2013 LOCATION OF POLLING PLACE (DIRECCION(ES) DE LAS CASILLAS ELECTORIALES) First Baptist Chinch 708 S. 5th Street Sanger, Texas Early voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se llecara a cabo de lunes a viernes en) First Baptist Church 708 S. 5th Street Sanger, Texas between the hours of 8:00 am and 5:00 pm beginning April 29, 2013 and ending May 4, 2013. (entre las 8:00 de la manana y las 5:00 de In tarde empezando el 29 Abril 2013 terminando el 4 Mayo 2013.) Additional early voting will be held at the same location as follows: (La votacion adelantada ademas se Ilevara a cabo en el mismo sitio de tal manera) Monday May 6, 2013 Tuesday May 7, 2013 7:00 a.m. - 7:00 p.m. 7:00 am. - 7:00 p.m. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran en ausencia por correo deberan enviarse a:) Denton County Elections Administrator P.O. Box 1720 Denton, Texas 76201 Applications for ballots by mail must be received no later than the close of business on May 3, 2013: (Las solicitudes para boletas que se votaran en ausencia por correo deberan recibirse para el fin de las horas de negocia el 3 de Mayo 2013.) Issued this 19th day of February 2013 (emitada este dia 19th de Febrero 2013) Thomas Muir, Mayor ORDER OF ELECTION ORDEN DE ELECCION CITY OF SANGER, TEXAS CIUDAD DE SANGER, TEXAS An election is hereby ordered to be held on May 11, 2013 for the purpose of: (Por la presente se ordena que se levara a cabo una election el 11 de mayo 2013 con el proposito de: Electing three (3) Council members for Place 1, 3 and Place 5 Early Voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se llevara a cabo de lanes a viernes en) First Baptist Church of Sanger, 708 S. 5th Street Monday, April 29, 2013 through Saturday, May 4, 2013 8:00 a.m. to 5:00 p.m Monday, May 6, 2013 and Tuesday, May 7, 2013 7:00 a.m. to 7:00 p.m. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas quo se votaran en ausencia por correo deberan enviarse a:) Denton County Election Administrator P.O. Box 1720 Denton, Texas 76201 Applications for ballot by mail must be received no later than the close of business on May 3, 2013 (Las solicitudes para boletas de votacion adelantada por correo deberan recibirse para el fin de las horas de negocio el: 3 de mayo 2013. Issued this 19th day of February, 2013. Thomas Muir, Mayor THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: Town of Argyle Little Elm Independent School District City of Aubrey Northwest Independent School District Town of Bartonville Pilot Point Independent School District City of Celina Ponder Independent School District Town of Copper Canyon Prosper Independent School District City of Corinth Sanger Independent School District Town of Corral City Alpha WCID Town of Cross Roads Belmont Fresh Water Supply District No. 1 City of Denton Belmont Fresh Water Supply District No;2 Town of DISH Canyon Falls MUD 2 Town of Double Oak Canyon Falls WCID 1 Town of Flower Mound Clear Creek Watershed Authority City of Fort Worth Denton County Fresh Water Supply District No. 1-A City of Frisco Denton County Fresh Water Supply District No. 1-B Town of Hackberry Denton County Fresh Water Supply District No. 1-C Town of Hebron Denton County Fresh Water Supply District No. 1-D Town of Hickory Creek Dental County Fresh Water Supply District No. 1-E City of Highland Village Denton, County Fresh Water Supply District No. 1-F City of Justin Dentor'County Fresh Water Supply District No. 1-G City of Krugerville Dent In County Fresh Water Supply District No. 1-H City of Krum Denton County Fresh Water Supply District No. 4 City of Lake Dallas Dentoh;County Fresh Water Supply District No. 4-A City of Lakewood Village City of Lewisville Denton County,Fresh Water Supply Djst�ict No. Denton' County Fresh Water Supply District No. 6 7 Town of Lincoln Park Denton County Fresh Water Supply District No. 8-A Town of Little Elm Denton County Fresh Water Supply District No. 8-B Town of Northlake Denton County Fresh Water Supply District No. 8-C City of Oak Point Denton County Fresh Water Supply District No. 9 City of Pilot Point Denton County Fresh Water Supply District No. 16 Town of Ponder Denton County Fresh Water Supply District No. 11-A Town of Prosper Denton County Fresh Water Supply District No. 11-B Town of Providence Village Denton County Fresh Water Supply District No. 11-C City of Sanger Denton County MUD #7 Town of Shady Shores Lake Cities Municipal Utility Authority City of Southlake Meadows Road Improvement District Town of Trophy Club Mustang SLID Town of Westlake North Fort Worth WCID No. 1 Argyle Independent School District Oak Point WCID #1 Aubrey Independent School District Oak Point WCID #2 Celina Independent School District Oak Point WCID #3 Denton Independent School District Providence Village WCID Frisco Independent School District Smiley Road WCID Krum Independent School District South Denton County WCID #1 Lake Dallas Independent School District The Lakes Fresh Water Supply District Lewisville Independent School District Valencia Page 1 of 10 This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 11, 2013 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 11, 2013. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election" with Denton County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. The Elections Administrator shall prepare a submission, on behalf of all participating authorities, to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of the joint submission and any correspondence from the Department of Justice. The joint submission prepared by the Elections Administrator will not include submission of information for any special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to Page 2 of 10 prepare their own submissions to the United States Department of Justice for special election procedures, or any changes that are specific to their own political subdivision. By signing this agreement, each participating authority certifies that it has no unresolved preclearance or voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint election. The Elections Administrator will file an amended submission to the United States Department of Justice in the event that any polling places are changed after the original submission is filed, including changes resulting from the withdrawal of one or more participating authorities pursuant to Section XII of this contract. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 11, 2013 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 11, 2013 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 11, 2013 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for Page 3 of 10 picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the rate of $$7 per hour. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006: V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County's electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County's eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to Page 4 of 10 assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment 'B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be available the following business day. The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Frank Phillips, Denton County Elections Administrator Tabulation Supervisor: Eric Leija, Denton County Technical Operations Manager Presiding Judge: Jason Barnett, Deputy Elections Administrator Alternate Judge: Paula Paschal, Contract Manager Page 5 of 10 The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct -by -precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective elrespe respective and shall notify the Elections Administrator, or his designee, no later than three days after Election Day ti the date of the canvass. The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority, unless requested otherwise. The Elections Administrator shall be responsible for conducting the post -election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Denton County Elections will consider conducting elections in territories outside of Denton County on a case -by - case basis. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the original election and the runoff election, shall be submitted by the authority making the change to the United States Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 11, 2013 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 15, 2013. This date may be negotiable based on the Secretary of State's calendar for elections in 2013. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing Page 6 of 10 the expenses equally among the total number of polling places. Costs for polling places shared by more than one Participating authority shall be pro -rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in At of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non -temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county Page 7 of 10 records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the Presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Judge and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. Page 8 of 10 XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Denton County Elections Administrator a deposit of approximately 90% of this estimated obligation no later than 15 days after execution of this agreement. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 11, 2013 election (or runoff election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated. The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall be as follows: .Estimated De osit Political Subdivision Cost Page 9 of 10 XVII. SIGNATURE PAGE (separate page) Revised 2.1,2013 (11:00 a.m.) Page 10 of 10 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the _ day of 2013 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of 2013 been executed on behalf of the City of Sanger pursuant to an action of the City Council so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: FRANK PHILLIPS ACCEPTED AND AGREED TO BYTHE City of Sanger, Texas: APPROVED: Thomas Muir, Mayor ATTESTED: Tami Taber, City Secretary Ka gehEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal 1101Yes I ® Not Applicable Yes ® Not Applicable Council Meeting Date: February 19, 2013 Submitted By: Robert Woods City Manager Reviewed/Approval Initials Date — l ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ® CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and possible action on final acceptance of 4th and Sims Street covering the construction of Drainage Improvements. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS [:]OPERATING EXPENSE [:]REVENUE ®CI P ❑BUDGETED —]NON FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM 2L Construction, LLC was selected and awarded by council at the February 20th, 2012 meeting. The contract awarded amount was $236,512.00. There was one change order resulting in a decrease of ($5,550.00) reducing the total contract amount $230,962.00. Staff is recommending acceptance of the project with the final payment amount of $26,876.20 This amount includes rtainage and final change order amount. STAFF OPTIONS & RECOMMENDATION Staff is recommending acceptance of the project. List of Supporting Documents/Exhibits Attached: Copy of Change Order and Final Pay Application Prior Action/Review by Council, Boards, Commissions or Other Agencies: 2L Construction L.L.0 P.O. Box 397 Rhome, TX 76078 Tel.: (940) 433-2670 Fax:(940) 433.2120 CHANGE ORDER CHANGE ORDER NO.: 1 TO: City of Sanger Attn: Rob Woods ADDRESS: 201 Bolivar Street DATE: January 14, 2013 CITY, STATE, ZIP: Sanger, Texas 76266 PHONE: 940-458-2571 JOB NAME AND LOCATION: Sims Street & 4`" Street Drainaae Improvements - Sanger. Texas JOB NUMBER: 12-002 DATE OF EXISTING CONTRACT: April 12, 2012 1: Sims Street Asphalt Paving.............................................................................................................12 SY @ $50.00 SY = $ 600.00 a. Bid Schedule Quantity- 190SY b. Plan Quantity- 190 SY C. Measured in Field - 202 SY d. Over Bid Quantity-12 BY 2. 4" Street Asphalt Paving.......................................................................................................72 SY @ $50.00 Sy = $ 3,600.00 a. Bid Schedule Quantity- 225 SY b. Plan Quantity -250 SY c. Measured in Field - 326 SY d. Over Bid Quantity -101 BY 3. Deduct Sims Street Water Line Adjustment .................... ...................................................................................... 1$ 3,750,00) 4. Deduct e Street Water Line Adjustment..............................................................................................................($ 6,000.00) Total Add- $4,200,00 Total Deduct-($9,750.00) TOTAL CHANGE ORDER (deduct)..........................................................................................($ 5,550.00) DATE Note: This revision becomes part of, and in conformance with, the existing contract. 2L Construction LLC PREVIOUS $236,512.00 CONTRACT AMOUNT ...................... REVISED CONTRACT AMOUNT $230,962.00 ACCEPTED: The above prices and specifications of this Change Order are satisfactory and are hereby accepted. All work to be performed under the same terms and conditions as specified in original contract unless otherwise stipulated. Owner Architect APPLICATION AND CERTIFICATE FOR PAYMENT PROJECT: Sims Street & 4th Street Drainage Improvements TO: City of Sanger 201 Bolivar Street Sanger, TX 76266 AIA DOCUMENT G709 ARCHITECT: PROJECT NO: CONTRACTOR: 2L Construction LL.0 CONTRACT FOR: GENERAL CONSTRUCTION APPLICATION DATE: 12-15-12 APPLICATION NO:7 ATTN: PERIOD FROM:12-1-12 To:12-15-12 CHANGE ORDER SUMMARY Application is made for Payment, as shown below, in connection with the Contract. Change Orders approved ADDITIONS $ DEDUCTIONS $ Continuation Sheet, AIA Document G702A, is attached. in previous months by Owner - TOTAL Subsequent Change Orders Number Approved (date) f11 7/14/2013 4200 ($9,750) The present status of the account for this Contract is as follows; ORIGINAL CONTRACT SUM: ............ .................. $236,512.00 Net change by Change Orders ............................. ($5,550.00) CONTRACT SUM TO DATE ................................ $230,962.00 TOTAL COMPLETED & STORED TO DATE .................. . $230,962.00 (Column G on G702A) TOTALS RETAINAGE_10 ,/ .............................. $0.00 Net change by Change Orders $5,550.00 or as noted in Column I on G702A TOTAL EARNED LESS RETAINAGE ....................... $230,962.00 State of: Texas County of: Wise LESS PREVIOUS CERTIFICATES FOR PAYMENT .............. $204,085.80 The undersigned ConUacror certifies Met the Work severed by this Application for payment has been completed in accordonce vriM the Contrast Documents. that ail amounts have been paid CURRENT PAYMENT DUE ................................. $26,876.20 by him for Work for which previous Cortifleatos for Payment w o issued and payments received from the Owner, and that the current payment shown herein Is now due. Contractor. 2L CONSTRUCTION L.L.C. /'� Subscribed and swom to before me this 1-4th day of Januaray Notary Public: W N2-1r Att tot; 4VHrrNEYNRSHER NCTARYPUBLIC My Commission expires; y.2-otb * 810 otTmas COMM EKP. 09/M016 BY t�11.1 s (-mil Date: f- t�F-t3 v In accordance with the Contract and this Application for Payment the Contractor is entitled to payment in the amount shown above. ❑ OWNER Architect: ❑ ARCHITECT ❑ CONTRACTOR By: ❑ This Certificate is not negotiable. It h payable only to the payee named herein and its issuance, payment and acceptance are without prejudice to any rights of the Owner or Contractor under their Contract AIA DOCUMENT G702 'APPLICATION AND CERTIFICATE FOR PAYMENT 'MARCH 1971 EDITION 'AIA 1971 'THE AMERICAN INSTITUTE. OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 Al9 DOCUMENT G703 AA amaumem 0702, APPLICATION AND CERTIFICATION FOR PAYMENT, CONTAINING Cammalon elgned Corti.Ilc n b at+aaned. In WMJ-6M Iw , mama. am staled to too neamat doll.,. Una call on CammeN wnmm var, mmla.p for pne kmme may apply. page 2 Of 2 9ngaa APPUCATION NUMBER:)-Emal APPUCATION CAM 1241 12 FROM: 12-1.12 To: 12-1512 PROJECT NO.: A B G1 G2 CJ D E F G WORKCOMPLETED COMPLETED H 1 ORIGINAL CHANGES TOTAL AND STORED BALANCE PREVtOU9 WORK NO. DESC IPRION OF WOR SCHEDULED BY SCHEDULED MATERLALS TO GATE % TO FINISH VALV CO VA qP C, t0000Ap INP CE $TOftED DBE+ GIC3 C3G RETAINAGE + MenOvauen 10000.00 10000.OD St000000 100% 50.00 m, 2 R.meway oroend Heee.,.n 048.00 E20480p E204900 2048,00 ipan 0 0 c•nvrewedwen 9995,00 0.0 1530000 i5 [V9 n0 100% 0.00 100% .Oa W%so 15i00D 5 Rmmwvan ae Cnenml • d t1500.00 3T3000 1>89s.00 1590.00 $3 TS0.00 f79B4,00 3150000 M]$0 1]B05.00 at 500.00 100% 80.00 10D% 00 E1799.50 15000 6 > c•nad•On•md Prnn g1925000 2200.00 id3o.o0 fB250 a0 52200.00 +dao.o0 p s1925000 OpOp si 43p.p0 53 ]50.00 t925000 20000 100% 80.00 10 app0 IWX.. sa.o0 37500 3192E 00 220.00 e <wcnre lPld 9 larnmCmtlete Ple 10 R 5633000 33p.00 533000 st 430.o0 100% so 00 14300 tuna su nN uo 84Cc 0.00 az1 0o 58840.00 10o00 3684000 $s a30.00 sz 100.00 100% 30.00 t00% $0,co s53J 00 $210.00 W t3 n•u evd•pevm•m Msa10•m 0U^M s00.00 83oW W lulu $+010000 3a80.00 950000 S6DD 00 6Bdo,00 1010000 WO% $0.00 100% s0.00 6 Do f 01000 10 15 M F In Era i a MBGFTermM°I E^JSGTT 1.If %80000 $i 800.00 E8800.00 $i BOp.00 00 3860000 a mm, 8600.00 10014 O,oO 100% 2200 SJ33.00 60 s6.00 16 1] S•I F•^e• remdmm Awipin 5280,00 230W 60 W 125000 $1900A0 260.00 $1s0000 $26p00 f00°e so.00 100 % a.00 a160.W B,aa 18 Eroe e I rmmc cenlN 150000 t00D.00 1000,00 NZSO.OD 1 St 14E000 1 0o full Elul sa of 11300 slsoao 20 21 irenen Sd &IUWeb-Lneoe 630.a0 75000 Elul 3000 00 000.00 .00 5100000 36a000 WON 0.00 full 000 t00 op 3.00 4usued pmm .Im Elul 30.00 0% SO.aO 50,00 2a 24 Medl non Remwma to o0o.a0 i/00o ao 10=.an 10 00 op 100Yn 30.ap St pap p0 Be.culmrt aip a N0]0.00 Sq ara po Or0.00 zs Rm,m,rs.N.°•aP,rmerc seeo ao eeo.ao sfiso.oD full 0.00 EM1D]00 ZB Canvde Pl exfw H53po0 Sit SS000 $N 550.00 sego ao 1oor, s0.pp oo 27 .Iwmen 6x 6R0.ap SB 48p00 Sit 550.00 100% 30.00 $115E.00 29 4u eee CUlwrt bm•n Pr.u4Pl 3)260.00 51080.00 7 000 E108000 d3p00 $>260.00 St 5e g80.00 )260.00 1a0% $0.00 full 30.00 SB48,00 E] 800 29 30 Cmwd•Hn•Nno $9890 ap 31830.00 5969p00 gf &90.00 aa0,00 690.p0 3t 10R0.00 E9680.00 10pv 50,00 full 30.00 5109.00 EB6B,ll Ji R•m•wlae ewmP Hwdxnll 32 SxJT aYmyt 200.00 ti 00 4C0 oo $z>pp.ao R 00,00 E112300 36ao,0o m>oo ao 850,00 $220a o0 $t1500 doo oD sz )oo.00 185000 522W 00 Et 125.00 3 0 full 50.00 full Sulu 100% 80.00 1 < o g1a500 3220.0a S1t2.50 s3aoa W Irlm Co ° x 3xsarnBien e•. 35 R•mewdln A. n.n PMP 36 Sub rea 38100,00 SR tD0.00 u)ao.00 fall p.00 sz>o.00 a] emm n. nm veremenl R Ie xmmd Cn and H Elul 52 ]Sulu 3800.00 1q 85000 5273p.00 3810000 $N 25090 800.0p 56 W0,0a gf6850.00 100°A 50.00 WO% SOAO $s1000 $168.5.00 38 39 Bernier Sdeu FlelG c^nvate Cnnn^d pmin $t 250,0p 900.W $i 25pA0 391Ia 00 ffi>3000 $I 250.00 3273000 200 150 100% 50.00 ull f0.00 4273.00 125.a0 40 41 Ura e• a d m•u r•mulm Awalen^ ]Elul ).50 g>50.00 ].50 90000 Elul 9(1000 E]40,00 100° 000 full gp.00 3390.00 ASOO 42 4J SP•d51Genik $1 ]OO pa 0 00 1]00.110 60000 333].SO $1 )OO.aO 833],$0 31 ]00.00 full S0.00 IDa°ro $0.00 333,7E T7000 M Renwvtl k oe•H•nm.11 d II H. n rrmr .ell $J aoo oo r�sow %151250 s �spoo St 3f250 E6pD 00 a1 >mso oo Et 312.30 Dao.ol g60000 3aoo.00 s1 ]spot St 3t2.$0 f00'A 30.00 toms p.ap mo% pop full s0.00 g60.00 $iis�oo St3t 5 4> maxaea as vm camerncn sa sz opo.ao 49 and ^ nm•I f E0000 .aal.ao gi $00.00 3130000 DUB 00.00 sl rmme<wmN 10oppp 81000.00 100000 St s00.p0 ip�0q, 150.00 s1 sd Fenee s2so,00 szw.0p s1 aop,00 mo% sp.al 10pp0 sz ir.•d,s.+ s>a/.oa s6 p0a oo se ooD ao s7oo,00 so,00 szww ao.ao azsD.00 >oo op 1W=r. so l0 fool .pop sza.00 s>o.00 sJ elmwe °rlme •d 81384.00 u eoo.00 g13B4.00 as epo.ol E1399.0a s4 epD.00 $o.oD 1384.00 app.pp so.00 full Elul 1no^r. poo span £139,40 .pop 53 aabMn sza.osazo as sl2pB o.00 sz3o 9$z.pp szzs ]a2.ao aq zpD.00 .00 $z30 asz po fool __ so.00 INFORMATION ITEMS CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES NOVEMBER 30. 2012 YTD OVER BUDGET REVENUE -GENERAL FUND ACTUAL BUDGET (UNDER)BUDGET Taxes 222,930 2,418,500 (2,195,570) Franchise Fees 30,245 582,600 (552,355) License & Permits 28,997 86,210 (57,213) Fire & Ambulance 67,270 466,500 (399,230) Fines & Forfeitures 33,717 248,112 (214,395) Other 14,501 162,300 (147,799) Solid Waste 113,875 652,000 (538,125) TOTAL REVENUE 511.535 4,616,222 (4,104,687) ACTUAL% OF BUDGETED REVENUE 11% YTD (OVER)BUDGET EXPENDITURES -GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 84,701 544,026 459,325 Police & Animal Control 199,077 1,366,591 1,167,514 Fire & Ambulance 129,409 920,110 790,701 Municipal Court 33,061 211,793 178,732 Development Services 38,186 239,169 200,983 Streets 50,119 339,993 289,874 Parks & Recreation 94,798 578,593 483,795 Library 33,906 197,142 163,236 Solid Waste 101,251 560,000 458,749 TOTAL EXPENDITURES 764,508 4,957.417 4,192,909 REVENUE OVER (UNDER) EXPENDITURES (252,973) (341,195) $8,222 OTHER FINANCING SOURCES (USES) Transfer from 4A 20,500 (20,500) Transfer from 4B 20,500 (20,500) Transfer from Debt Service 110,000 (110,000) Transfer from Enterprise Fund 200,000 (200,000) Transfer to Capital Project Fund - CHANGE IN FUND BALANCE (252,973) 9,805 (262,778) FUND BALANCE - BOY 783,202 773,397 9,805 FUND BALANCE-EOY 530.229 783,202 (252,973) ACTUAL% OF BUDGETED EXPENDITURES 15% $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 -. GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ®Actual E Budget tf= F It r tl t{t4� t 10" 1, �1`11n EXPECTED % BUDGETED EXPENDITURES 17% REVENUE -ENTERPRISE FUND water* wastewater Tap Fees Electric Interest Miscellaneous TOTAL REVENUE ACTUAL % BUDGETED REVENUE CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES NOVEMBER 30, 2012 OVER BUDGET YTD ACTUAL BUDGET (UNDER)BUDGET 168,252 1,290,119 (1,121,867) 130,688 1,118,323 (987,635) 78,750 160,000 (81,250) 876,499 7,947,500 (7,071,001) 2,662 29,000 (26,338) 20,591 51,500 (30,909) 7277,442 10,596,442 (9,319,000) 12% (OVER) BUDGET EXPENDITURES - ENTERPRISE FUND YTD ACTUAL BUDGET UNDER BUDGET Administration 440,525 446,730 706,205 Water 192,551 1,007,383 814,832 Wastewater 93,105 646,021 552,916 Electric 864,983 6,412,483 5,547,500 Debt Service 24,570 781,675 757,105 TOTAL EXPENDITURES 1,315,734 9,694,292 -8,378,558 REVENUE OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to General Fund Transfers to Capitai Project Fund Transfers to Cap Proj - W W Transfers to Stoop Recovery Fund CHANGE IN FUND BALANCE FUND BALANCE- BOY FUND BALANCE - EOY (38,292) 902,150 (940,442) (200,000) 200,000 (275,000) 275,000 (111,832) 111,832 (17,300) (154,000) 136,700 (55,592) 161,318 (216,910) 6,136, 041 5,974,723 161,318 6,080,449 6,136,041 (55,592) ACTUAL % BUDGETED EXPENDITURES 14% $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 ENTERPRISE FUND REVENUE BUDGET AND ACTUAL b: l - SS? I' vg F,�b 21 EXPECTED % OF BUDGETED REVENUE 17% ®Actual ® Budget , ENTERPRISE FUND EXPENDITURES ®Actual BUDGET AND ACTUAL ®Budget I�>y TE4 r E 1t) EXPECTED % BUDGETED EXPENDITURES 17% CITY OF SANGER, TEXAS CASH AND INVESTMENTS NOVEMBER 30, 2012 ENTERPRISE DEBT SERVICE CAPITAL CASH AND INVESTMENTS GENERAL FUND FUND FUND PROJECTS FUND TOTAL Unrestricted: Cash for Operations $ (184.872) $ 2,444,361 $ (31,337) $ 91,739 $ 2,319,891 investments for Operations '. '. Capital Projects: �aif 'Pfa itid f`s{�fliliif 4'}I`i�i{`,(j `3�(7I;i5#1(`'1h'14i ftllKaf i(t"4y) 559,543 448,982 525 1,317,906 �f yi. 11„lyN ,,,t Restricted: Debt service 1,317,906 1,317,906 951,546 303,371 1,254,917 Water Deposits 315,923 315,923 Equipment Replacement 156,498 38,984 195,482 Library 49,928 4%928 Keep Sanger Beautiful (KSB) 4,558 4,558 Court Technology and Security - 3,494 3,494 One Plus Donations 236 236 TOTAL CASH AND INVESTMENTS $ 589,149 $ 5,517,938 $ 272,034 $ 91,739 $ 6,470,860 Cash and Investments as of November 30. 2012 oled Cash ater Deposit CD 2375850 WATER DEPOSIT REFUND ACCT. wer Capital Reserve CD 642584 wer Capital Reserve MM 2380226 ,_: 'SEWER CAPITAL RESERVE 3terCapital Reserve MM 2376156 3ter Capital Reserve CD 459844 WATER CAPITAL, RESERVE mbined EF Debt Service MM 2376113 Bond Reserve CD 459585 &96 Bond Reserve MM 2381400 BOND FUND RESERVES Reserve CD 642541 Contingency Reserve CD 459739 Contingency Reserve CD 737860 Contingency Reserve MM 2809753 Equipment Replacement MM 2376202 Plus Acct.9 Maturity Yield 00-1010 0.10% $ $ 00-1010 00-1041 1 /3/2013 0.10% $ 1.25% 00-1044 00-1038 1/23/2013 0.25% $ 0.25% 00-1037 00-1043 1/3/2013 0.25% $ 0.50% 00-1039 0.25% $ 00-1046 1/3/2013 0.90% 00-1033 0.10% 00-1040 3/25/2013 0.45% $ 00-1047 1 /3/2013 1.25% 00-1014 2/14/2013 0.90% 00-1034 0.15% $ 00-2605 0.10% 87,749 228,174 315,923 278,210 298,147 639,888 93$,035 588,055 349,683 13,808 951,54E 102,596 16,212 304,604 25,570 44 1;982' 38,984 236 Y Y Y Y Y Y Y Y Y Y Y Cash and Investments as of November 30, 2012 4A Certificates of Deposit Moneu Market "antl Cash -, Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.10% $ 126,143 Y Cash NOW 900020693 Prosperity 00-1010 40,135 Y 4A MM 902551273 Prosperity 00-1012 0.20% 556,291 Y Sanger TX Ind Corp CD 486639 00-1013 4/2/2013 0.35% 93,343 Y TOTALCASHANDINVESTM�NTS 4B Certificates of Deposit, Monet/ Market- and`Cash Aco . Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.10% $ 20,195 Y Cash MM 2379694 00-1010 0.10% 147,586 Y 4B CD 653500 00-1013 4/3/2013 1.30% 21,160 Y 4B CD 659924 00-1014 5/12/2013 0.80% 20,966 Y 4B CD 664243 00-1015 6/5/2013 0.90% 21,031 Y 4B CD 673277 00-1016 7/9/2013 0.80% 20,990 Y 4B CD 686115 00-1017 8/14/2013 0.60% 20,973 Y 4B CD 689521 00-1018 9/11/2013 0.60% 20,906 Y 46 CD 694371 00-1019 10/14/2013 0.70% 20,909 Y 4B CD 697230 00-1020 11/17/2013 1.30% 20,978 Y 4B CD 699934 00-1021 12/18/2013 0.50% 20,970 Y 4B CD 702285 00-1022 1/13/2013 0.80% 20,802 Y 4B CD 706078 00-1023 2/19/2013 1.30% 20,682 Y 4B CD 720097 00-1024 6/9/2013 1.00% 20,463 Y 4B CD 720119 00-1025 3/9/2013 0.80% 20,514 Y TOTAL CASH AND IM/EST.NIENTS,; .0 Cash and Investments as of November 30, 2012 Caraital ProjectsFu1d � ��. Cash and Investments 999-00-1000 $ 91,739 CIP TOTAL Debt 3erviee dnd .,�.� Cash and Investments 003-00-1010 $ 272,034 DSFTOTAL $ .'272>034` CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES DECEMBER 31, 2012 YTD OVER BUDGET REVENUE -GENERAL FUND ACTUAL BUDGET (UNDER)BUDGET Taxes 494,521 2,418,500 (1,923,979) Franchise Fees 33,627 582,600 (548,973) License & Permits 37,318 86,210 (48,892) Fire & Ambulance 95,933 466,500 (370,567) Fines & Forfeitures 47,771 248,112 (200,341) Other 20,827 162,300 (141,473) Solid Waste 169,618 652,000 (482,382) TOTAL REVENUE 899,615 4.616,222 (3,716,607) ACTUAL% OF BUDGETED REVENUE 19% YTD (OVER)BUDGET EXPENDITURES -GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 119,074 544,026 424,952 Police & Animal Control 299,447 1,366,591 1,067,144 Fire & Ambulance 174,441 920,110 745,669 Municipal Court 44,872 211,793 166,921 Development Services 54,732 239,169 184,437 Streets 80,073 339.993 259,920 Parks & Recreation 119,543 578,593 459,050 Library 51,482 197,142 145,660 Solid Waste 151.572 560,000 408,428 TOTAL EXPENDITURES 1,095,236 4,957,417 3,852,181 REVENUE OVER (UNDER) EXPENDITURES (195,621) (341,195) 145.574 OTHER FINANCING SOURCES (USES) Transfer from 4A 20,500 (20,500) Transfer from 4B 20,500 (20,500) Transfer from Debt Service 110,000 (110,000) Transfer from Enterprise Fund 200,000 (200,000) Transfer to Capital Project Fund CHANGE IN FUND BALANCE (195,621) 9.805 (205,426) FUND BALANCE - BOY 783,202 773,397 9,805 FUND BALANCE -EOY 587,581 783202 (195,621) ACTUAL % OF BUDGETED EXPENDITURES 22% sz,0 0,000 $1,500,00 GENERAL FUND REVENUE BUDGET AND ACTUAL EXPECTED% OF BUDGETED REVENUE 25% EXPECTED% OF BUDGETED EXPENDITURES 25% REVENUE - ENTERPRISE FUND Water Wastewater Tap Fees Electric Interest Miscellaneous TOTAL REVENUE ACTUAL % OF BUDGETED REVENUE CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES DECEMBER 31, 2012 OVER BUDGET YTD ACTUAL BUDGET (UNDER) BUDGET 318,643 1,290,119 (971,476) 222,064 1,118,323 (896,259) 115,500 160,000 (44,500) 1,447,482 7,947,500 (6,500,018) 3,655 - 29,000 (25345) 21,830 51,500 (29,670) 2,129,174 10,596,442 (8,467,268) 20% (OVER) BUDGET EXPENDITURES - ENTERPRISE FUND YTD ACTUAL BUDGET UNDER BUDGET Administration 999,862 846,730 646,868 Water 255,210 1,007,383 752,173 Wastewater 129,533 646,021 516,488 Electric 1,355,231 6,412,483 5,057,252 Debt Service 24,570 781,675 757,105 TOTAL EXPENDITURES 1,964,406 9,694,292 7,729,886 REVENUE OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to General Fund Transfers to Capital Project Fund Transfers to Cap Proj - W W Transfers to Storm Recovery Fund CHANGE IN FUND BALANCE FUND BALANCE. BOY FUND BALANCE -EOY 164,768 902,150 (737,382) (200,000) 200,000 (275,000) 275,000 (22,206) (111,832) 89,626 (28,950) (154,000) 125,050 113,612 161,318 (47,706) 6,136, 041 5,974,723 161,318 6,249,653 6,136,041 113,612 ACTUAL% OF BUDGETED EXPENDITURES 20% ENTERPRISE FUND REVENUE BUDGET AND ACTUAL $6.000 000 t' $7,000000 ff $6,000000 tt ee{{ 11 !;'tlll l� ij' I fiS� 11 �!I I I' , ti ,l is S5.000.000h .Ftt k,V 4 I Fl I.y, leis, $4,O00,000 $$,DOD,000 $2.000.000 $1,000,000 $- V Wastewat er Tap Foos 25Y. 25% 20% 'rp/. A®slit {aFu EXPECTED% OF BUDGETED REVENUE 25% ®Am0u oaupc ENTERPRISE FUND EXPENDITURES •Actual BUDGET AND ACTUAL m Budget $6,000,000 - s $5,000,000 ) tl�l ip �yii)�}.(�(�� t7k1l l{�na�1P'1 `IgpeF hh,}l �j slrk s�itys(t�?�()r I fi t f?t� 11 )Iy'. [�{l �i klll ttlii4 kfltK.�ij 1111215iFt{fIlj`EIi'N§ittO{t#`�; �!' Fij{E` i C.� $4,000,00D t tlh,,itkiti t, v s 0... E( n l t,+i3I1,iL l t(7a iI i I Gu i., S j 2i Ith 311iV)�'t I I Y 1 StU f} I i �,Sli t $3,000,000 $2,000,000 --- $1,000,000 $- Atlml01stm0on Wator W.U"wr Elootric Dobt SerWeo 24% M. 20% 21% 5% EXPECTED% OF BUDGETED EXPENDITURES 25% CITY OF SANGER, TEXAS CASH AND INVESTMENTS DECEMBER 31, 2012 ENTERPRISE DEBT SERVICE CAPITAL CASH AND INVESTMENTS GENERAL FUND FUND FUND PROJECTS FUND TOTAL Unrestricted: Cash for Operations $ (99,132) $ 2,703,128 $ 62,878 $ 39,430 $ 2,706,304 Ij vestments fOperations ',. ': ''. 559,573 448,982 Capital Projects: �" 'ItTa�`�"�%`� `i' ;o,�t �=�:f�'" i?�`�Eilma } �iziyi jt:y�t�i,,)�:7,��5� 1.317,984 ,,555 Restricted: Debt service 951,775 303,430 1,317317.964 984 1,255,205 Water Deposits 319,833 319,833 Equipment Replacement 156,512 38,988 195,500 Library 49,928 49,928 Keep Sanger Beautiful (KSB) 4,558 4,558 Court Technology and Security 3,646 3,6 One Plus Donations' 236 23 236 TOTAL CASH AND INVESTMENTS $ 675,085 $ 5,780,926 $ 366,308 $ 39,430 $ 6,861,749 L Cash and Investments as of December 31. 2012 Name Acct. # Maturity Yield Cash 00-1010 0 08% $ CASH Cash 00-1010 0.08% $ uer Ueposu cU zsrbaou 00-1041 1/3/2013 1 25% WATER DEPOSIT REFUND ACCT. $' aver Capital Reserve CD 642584 00-1044 1/23/2013 0.25% $ .ver Capital Reserve MM 2380226 00-1038 0.23% SEWER`CAPITAL RESERVE $ der Capital Reserve MM 2376156 00-1037 0.23% $ iter Capital Reserve CD 459844 00-1043 1/3/2013 0 50% WATER CAPITAL RESERVE $i nbined EF Debt Service MM 2376113 00-1039 0.23% $ Bond Reserve CD 459585 00-1046 1/3/2013 0.90% &96 Bond Reserve MM 2381400 00-1033 0 23% :BOND FUND RESERVES $� Reserve CD 642541 00-1040 3/25/2013 0.45% $ Contingency Reserve CD 459739 00-1047 1/3/2013 1,25% Contingency Reserve CD 737860 00-1014 2/14/2013 0.90% Contingency Reserve MM 2809753 00-1012 n Fsai Equipment Replacement MM 2376202 00-1034 0.14% $ > Plus 00-2605 0.75% ice Restricted ,703,128 ,703,128' 91,659 Y 228,174 Y 319,833' 278,210 Y 101,681 Y 379,891 298,205 Y 639,888 Y 938,093 588,283 Y 349,683 Y 13,809 Y 951,775' 102,596 16,212 304,604 38,988 Y 236 Y Cash and Investments as of December 31, 2012 4A Certificates of Deposit Money Market a nd Cash" Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.08% $ 132,698 Y Cash NOW 900020693 Prosperity 00-1010 0.10% 35,029 Y 4A MM 902551273 Prosperity 00-1012 0.20% 638,032 Y Sanger TX Ind Corp CD 486639 00-1013 4/2/2013 0.35% 93,343 Y TOTAL, CASH ANDIWESTMIEMTS $" 8gg�py 4B Certificates of Deposit Morten Market and Cash Acct _ _.. Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.08% $ 5,595 Y Cash MM 2379694 00-1010 0.05% 147,596 Y 4B CD 653500 00-1013 4/3/2013 1.30% 21,160 Y 4B CD 659924 00-1014 5/12/2013 0.80% 20,966 Y 4B CD 664243 00-1015 6/5/2013 0.90% 21,031 Y 4B CD 673277 00-1016 7/9/2013 0.80% 20,990 Y 4B CD 686115 00-1017 8/14/2013 0.60% 20,973 Y 4B CD 689521 00-1018 9/11/2013 0.60% 20,906 Y 4B CD 694371 00-1019 10/14/2013 0.70% 20,909 Y 46 CD 697230 00-1020 11/17/2013 1.30% 20,978 Y 4B CD 699934 00-1021 12/18/2013 0.50% 20,970 Y 4B CD 702285 00-1022 1/13/2013 0.80% 20,802 Y 4B CD 706078 00-1023 2/19/2013 1.30% 20,682 Y 4B CD 720097 00-1024 6/9/2013 1.00% 20,463 Y 4B CD 720119 00-1025 3/9/2013 0.80% 20,514 Y TOTAL ,CASH AND INVESTMENTS Cash and Investments as of December 31, 2012 Capital PrOfegtS Fund �_ _ .. _... ... _ .. Cash and Investments 999-00-1000 $ 39,430 Debt 'Service Fund.' Cash and Investments 003-00-1010 $ 366,308 REVENUE -GENERAL FUND Taxes Franchise Fees License & Permits Fire & Ambulance Fines & Forfeitures Other Solid Waste TOTAL REVENUE CrrY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES JANUARY 31, 2013 YTD OVER BUDGET ACTUAL BUDGET (UNDER)BUDGET 1,249,884 2.418.500 (1,168,616) 49,864 582,600 (532,736) 41,830 86,210 (44,380) 177,318 466,500 (289,182) 58,782 248.112 (189,330) 46,123 162,300 (116,177) 226.483 652,000 (425,517) 1.850,284 4,616,222 (2,765,938) ACTUAL% OF BUDGETED REVENUE 40% YTD (OVER)BUDGET EXPENDITURES -GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 163,076 544,026 360,950 Police & Animal Control 479,380 1,366,591 887,211 Fire & Ambulance 224,982 920,110 695,128 Municipal Court 67,230 211,793 144,563 Development Services 71,172 239,169 167,997 Streets 107,320 339,993 232,673 Parks & Recreation 177,630 578,593 400,963 Library 69,064 197,142 128,078 Solid Waste 201,500 560,000 358,500 TOTAL EXPENDITURES 1,561,354 4,957,417 3,396,063 REVENUE OVER (UNDER) EXPENDITURES 288,930 (341,195) 630,125 OTHER FINANCING SOURCES (USES) Transfer from 4A 20,500 (20,500) Transfer from 46 20,500 (20,500) Transfer from Debt Service 110,000 (110,000) Transferfrom Enterprise Fund 200,00D (200,000) Transfer to Capital Project Fund - CHANGE IN FUND BALANCE 28$930 91805 279,125 FUND BALANCE - BOY 783,2D2 773,397 9,805 FUND BALANCE -EOY 1,072,132 783,202 288,930 ACTUAL % OF BUDGETED EXPENDITURES 31 % GENERAL FUND REVENUE ®Actual $2,500 aoo BUDGET AND ACTUAL I ®Budget 82.000,088 $1,500,000 $500,000 $- . Tues Fmncble Foes Llcenso&Perm14 Fire&Ambulsnoe Finee&F.ffeu,e e0ter Solla W.W 5Y/ 0% 40% 38% 24% 28% 35% EXPECTED% OF BUDGETED REVENUE 33% GENERAL . EXPENDITURES BUDGET AND ACTUAL er- If Irl �S II III III III na 7 oil'y tl�h t 1 E �� ;rrn i��NF i { urjjL� fia i}t Qt _ry M tiW 1 t sS, �32t Gas' I� lijs �i t`X) i47�S is EXPECTED % OF BUDGETED EXPENDITURES 33% REVENUE - ENTERPRISE FUND Water Wastewater Tap Fees Electric Interest Miscellaneous TOTAL REVENUE ACTUAL %OF BUDGETED REVENUE CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES JANUARY 31, 2013 OVER BUDGET YTD ACTUAL BUDGET (UNDER) BUDGET 369,328 1,290,119 (920,791) 308,010 1,118,323 (810,313) $s,000,000 126,000 160,000 (34,000) 2,100,090 7,947,500 (5,847,410) VD00,000 7,025 29,000 (21,975) {J 23,308 51,500 (28,192) $6,0Do000 2,933,761 10,596,442 (7,662,681) $5,000000 28% (OVER)BUDGET EXPENDITURES - ENTERPRISE FUND YTD ACTUAL BUDGET UNDER BUDGET Administration 265,482 446,730 581,246 Water 306,386 1,007,383 700,997 Wastewater 147,429 646,021 498,592 Electric 1,401,368 6,412,483 5,011,115 Debt Service 45,619 781,675 736,g56 TOTAL EXPENDITURES 2,166,284 9,694,292 7,528,008 REVENUE OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to General Fund Transfers to Capital Project Fund Transfers to Cap Proj - W W Transfers to Storm Recovery Fund CHANGE IN FUND BALANCE FUND BALANCE- BOY FUND BALANCE -EOY 767,477 902,150 (134,673) (200,000) 200,000 (275,000) 275,000 (30,801) (111,832) 81,031 (42,002) (154,000) 111,998 694,674 161,318 533,356 6,136,041 5,974,723 161,318 6,830,715 6,136,041 694,674 ACTUAL %OF BUDGETED EXPENDITURES 22% ENTERPRISE FUND EXPENDITURES ®Actual BUDGET AND ACTUAL ®Budget $6,000,000 I $5,000,000 i (il�ikhil(�'�13s- i 17 (� }}t) r tI i tti ilh Pyt Vt i €(i�li s�, 4, >1 P s((Yi 1y,24s">S){2 t�`)sYl � i d1 i� ,� 1#7u ti Dilip 1t Rl s $4,000,000 i „ill i,i?`P (I ( I�l il�i'i ti,i ,�illl ,i: Ise , .- �t� Ilfil $3,000,000�: $2,000,000 $1,000,000 $- AtlminlaVatlon Wator W..tor Electrlo Debt Servlco 31% 30% 23% YL% 6A EXPECTED% OF BUDGETED EXPENDITURES 33% CASH AND INVESTMENTS CITY OF SANGER, TEXAS CASH AND INVESTMENTS JANUARY 31, 2013 ENTERPRISE DEBT SERVICE CAPITAL GENERALFUND FUND FUND PROJECTS FUND TOTAL Unrestricted:'Cash for Operations $ Investments for Operations Capital Projects: NMRI Mpnodemants ii i i i �) i In lli'(i1� �'(�" Restricted: Debt service Water Deposits Equipment Replacement Hotel Occupancy Tax Library Keep Sanger Beautiful (KSS) Court Technology and Security One Plus Donations" TOTAL CASH AND INVESTMENTS 556,099 $ 2,514,107 $ 297,303 $ 39,430 $ 3,370,763 559,573 448,982 1,008,555 1,635,084 1,636,084 951,775 303,430 1,255,205 323,236 323,236 156,513 38,988 195,501 14,950 14,950 49,928 49,928 4,558 4,558 3,646 3,646 236 236 S 1,345,267 $ 5,912,408 $ 600,733 $ 39,430 $ 7,861,662 Cash and Investments as of January 31, 2013 Name Acct. # Maturity Yield Balance Restri pled Cash 008-00-1010 0.05% $ 2,514,107 CASH $ 2 514107 )led Cash 008-00-1010 0.05% $ 95,062 Y iter Deposit CD 2375850 008-00-1041 1/3/2014 0.60% 228,174 Y NATER DEPOSIT REFUND ACCT. $ 323 236' Ner Capital Reserve CD 642584 008-00-1044 4/23/2013 0.25% $ 278,210 Y rver Capital Reserve MM 2380226 008-00-1038 0.20% 386,181 Y SEWER:CAPITALRESERVE $ 664391' ter Capital Reserve MM 2376156 08-00-1037 0.20% $ 330,805 Y ter Capital Reserve CD 459844 008-00-1043 7/3/2013 0.35% 639,888 Y WATER CAPITAL RESERVE I 1 1 $ 970 693'' nbined EF Debt Service MM 2376113 008-00-1039 0.20% $ 588,283 Y Bond Reserve CD 459585 008-00-1046 1/3/2014 0.06% 349,683 Y &96 Bond Reserve MM 2381400 008-00-1033 0.08% 13,809 Y EDND'FUND RESERVES Reserve CD 642541 008-00-1040 3/25/2013 0.45% $ 102,596 Contingency Reserve CD 459739 008-00-1047 1/3/2014 0.05% 16,212 Contingency Reserve CD 737860 008-00-1014 2/14/2013 0.90% 304,604 Contingency Reserve MM 2809753 008-00-1012 0.12% 2-1; 57n EF Equipment Replacement MM 2376202 008-00-1034 0.12% $ 38,988 Y One Plus 008-00-2605 0.05% 236 Y Cash and Investments as of January 31, 2013 4A Certificates of Deposit„ Money Mar et: and Cash Name Acct. # Maturity Yield Balance Restricted Pooled Cash 41-00-1000 0.05% $ 139,254 Y Cash NOW 900020693 Prosperity 41-00-1010 29,923 Y 4A MM 902551273 Prosperity 41-00-1012 0.20% 638,032 Y Sanger TX Ind Corp CD 486639 41-00-1013 4/2/2013 0.35% 93,343 Y TOTAL!CASH AND wvr=&MENTS " $ " 900,552! 4B Certificates of Deposit Monev Market,' and Cash"Acct Name Acct. # Maturity Yield Balance Restricted Pooled Cash 42-00-1000 0.05% $ 5,595 Y Cash MM 2379694 42-00-1010 0.05% 147,596 Y 4B CD 653500 42-00-1013 4/3/2013 1.30% 21,160 Y 4B CD 659924 42-00-1014 5/12/2013 0.80% 20,966 Y 4B CD 664243 42-00-1015 6/5/2013 0.90% 21,031 Y 4B CD 673277 42-00-1016 7/9/2013 0.80% 20,990 Y 4B CD 686115 42-00-1017 8/14/2013 0.60% 20,973 Y 4B CD 689521 42-00-1018 9/11/2013 0.60% 20,906 Y 4B CD 694371 42-00-1019 10/14/2013 0.70% 20,909 Y 4B CD 697230 42-00-1D20 11/17/2012 1.30% 20,978 Y 4B CD 699934 42-00-1021 12/18/2012 1.25% 20,970 Y 4B CD 702285 42-00-1022 1/13/2014 0.50% 20,802 Y 46 CD 706078 42-00-1023 2/19/2013 1.30% 20,682 Y 4B CD 720097 42-00-1024 6/9/2013 1.00% 20,463 Y 4B CD 720119 42-00-1025 3/9/2013 0.80% 20,514 Y TOTAL ;CASH AND INVESTI(pENTS , :, $,:.<. "i,"" Cash and Investments as of January 31, 2013 W , Capital Projects Fund Cash and Investments 999-00-1000 $ 39,430 CIP TOTAL . $ 39; `'; Debt Service Fund! Cash and Investments 003-00-1010 $ 600,733 DSIFtQTAL All American Dogs -Sanger _ November December January YTD Impounded D°gs 16 19 9 44 Cats 6 2. 3 11 Adoption -Dog 3 4' 7 14 Adoption -Cat 1 3 1 5 Rescue Pick Up 0 1 g g Owner Pick Up -Dog 5 12 4 21 Owner Pick Up -Cat 0 0 0 0 Release to Barn -Cat 2 1 0 3 Died 0 0 1 1 Euthanized 0 0 1 1 Total In Process 11 14 4 AMR ATMOS energy Chris Felan Vice President Rates & Reoulatory Affairs January 28, 2013 City Official Re: Rider GCR - Rate Filing under Docket No. 10170 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the February 2013 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative purposes only and no action is required on your city's part. Should you have any questions, please let me know. Sincerely, C/4 �_ k1o, Attachment Atmos Energy Corporation 5420 LBJ Freeway, Suite 1862 Dallas, TX 75240 P 214-303-9106 F 214-206-2126 Christopher.Felan@atmosenergy.com ATMOS ENERGY CORPORATION MID-TEX DIVISION STATEMENT OF RIDER GCR February, 2013 PREPARED IN ACCORDANCE WITH GAS UTILITIES DOCKET NO. 10170 Part (a) - Mid -Tex Commodity Costs Line (a) (b) 1 Estimated Gas Cost per Unit _ $3,2058 2 Estimated City Gate Deliveries: 20,484,960 3 Estimated Gas Cost: 65,670,685 4 Lost and Unaccounted For Gas % 2.5932% 5 Estimated Lost and Unaccounted for Gas $1,702,972 6 Total Estimated City Gate Gas Cost $67,373,657 7 Estimated Sales Volume: 19,815,657 8 Estimated Gas Cost Factor - (EGCF) $3,4000 9 Reconciliation Factor - (RF): ($0.0642) 10 Taxes (TXS): $0.0000 11 Adjustment -(ADJ): $0.0000 Btu Factor Per MMBtu 12 Gas Cost Recovery Factor- (GCRF) $3.3358 per Mcf 1.024 $3.2576 Part (b) - Pipeline Services Costs Line (a) (b) (c) (d) (e) Rate I - Industrial Service Rate R - Residential Rate C - Commercial Rate T - Transportation' Fined Costs 13 Fixed Costs Allocation Factors [Set by GUD 101701 100.0000% 64.3027% 30.5476% 5.1497% 14 a. Current Month Fixed Costs of Pipeline Services $13,484,135 $8,670,663 $4,119,080 $694,392 15 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 $0 16 Net Fixed Costs $13,484,135 $8,670,663 $4,119,080 - $694,392 Commodity Costs 17 a. Estimated Commodity Cost of Pipeline Services $1,649,621 $1,172,781 $351,818 $125,022 18 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 - $0 19 Net Commodity Cost of Pipeline Services $1,649,621 $1,172,781 $351,818 $125,022 20 Total Estimated Pipeline Costs (Line 16 + Line 19) $15,133,756 $9,843,444 $4,470,898 $819,414 21 Estimated Billed Volumes 6,226,463 Mcf 4,072,404 Mof 4,165,336 MMStu 22 Pipeline Cost Factor (PCF) [Line 20 / Line 21] $1.5809 Mcf $1.0979 Mcf $0.1967 MMBtu 23 Gas Cost Recovery Factor- (GCRF) [Line 121 $3.3358 Mcf $3.3358 Mcf $3.2576 24 Rider GCR $4.9167 Mcf $4.4337 Mcf Rate I - $3.4543 MMBtu 25 Rate T - $0.1967 MMBtu ' Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor of 1.024 is used