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03/18/2013-CC-Agenda Packet-RegularSWpgeh TEXAS AGENDA CITY COUNCIL MONDAY, MARCH 18, 2013 7:00 PM 502 ELM STREET Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minntes to speak, The City Council is enable to respond or to discuss any issues brought tip during this section). CONSENT AGENDA 3. a) Approval of Minutes: March 4, 2013 - Wok Session March 4, 2013 - Council Meeting b) Disbursements c) Approve Proclamation 903-18-13 - Poison Prevention Week (1) Approve Resolution #R03-06-13 - Authorizing the Award of a Professional Service Provider Contract Covering Surveying Services Pertaining to the Community Development Block Grant 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Act on Approving Audit for Fiscal Year End 2011/2012 by Weaver and Tidwell LLP. 6. Consider, Discuss and Possibly Approve Soliciting Request for Proposals (RFP) for a Standby Contract for Emergency Response, Management and Recovery Services. 7. Conduct a Public Hearing Regarding Ordinance #03-03-13 - Amending the Comprehensive Zoning Ordinance and Central Zoning Map by Granting a Specific Use Permit for a Snow Cone Stand (Sno2Go) Into a 770 Square Feet (Approximate) Paved Area of the Northeast Corner of the Parking Lot Located at 701 N. Stemmons. 8. Consider, Discuss and Possibly Approve Ordinance #03-03-13 - Amending the Comprehensive Zoning Ordinance and Central Zoning Map by Granting a Specific Use Permit for a Snow Cone Stand (Sno2Go) Into a 770 Square Feet (Approximate) Paved Area of the Northeast Corner of the Parking Lot Located at 701 N. Stennmons. 9. Consider, Discuss and Possibly Approve the Final Plat of Lot 111 of the DATCU Sanger Addition, Being a Re -plat of a Potion of Block 15, J.R. Sullivan West Addition, 1.246 Acres of the Rueben Bebee Survey. 10. INFORMATION ITEMS: a) Financial and Investment Reports - February b) Library Report- February c) All American Dogs Report - February 11. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: �IOVT W � / -20/3 at Z: 00 Pan. and shall remain posted until meeting is adjourned. Tami Taber, City Secretary City of Sanger, Texas TAX H This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further informatimr. MINUTES: CITY COUNCIL WORKSESSION March 4, 2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Allen Chick ABSENT: Mike Brice City Manager OTHERS PRESENT: Tami Taber City Secretary and Sam Alexander 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:02 p.m. 2. All American Dogs Update. Representatives from All American Dogs were present and distributed a handout showing the statistics from November 2012 through February 2013. They have taken in 54 animals so far and out of those months, only 2 animals have been euthanized. 3. Overview of Items on Regular Agenda. 4. Adjourn. Mayor Muir adjourned the meeting at 6:35 p.m. MINUTES: CITY COUNCIL MEETING March 4, 2013 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Allen Chick ABSENT: Mike Brice City Manager OTHERS PRESENT: Tami Taber City Secretary, Sam Alexander and Cloy Richards of Grant Works 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:03 p.m. The Mayor led the Invocation followed by Councilman Bilyeu leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). None. CONSENT AGENDA a) Approval of Minutes: February 19, 2013 - Council Meeting February 19, 2013 - Work Session b) Disbursements c) Approve Resolution #1102-01-13 - Authorizing the Award of a Professional Service Provider Contract for the Community Development Block Grant d) Approve Resolution #1102-02-13 - Authorizing Designated Signatories for Contractual Documents for Requesting Funds Pertaining to the Community Development Block Grant e) Approve Resolution #R02-03-13 - Adopting Section 3 Local Opportunity Plan for Grant Programs f) Approve Resolution 41102-04-13 - Establishing Rules and Regulations Regarding the Use of Excessive Force Du•ing Non -Violent Civil Rights Demonstrations Councilman Billy Ezell made a motion to approve. Seconded by Councilman Martin. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda None. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Resolution #R02-05-13 - Merging the Parks Board With the Keep Sanger Beautiful Board and Appointing Jackie Pevehouse and Tricia Sprabeary to the Parks Board. Councilman Martin made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 6. INFORMATION ITEMS: a) Library Report - November Adjourn. Mayor Muir adjourned the meeting at 7:15 p.m. 3/01/2013 8:51 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 05637 N TX GROUNDWATER 3/1/13 M VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ----------------------------------------------------------------------------------------------------------------------------- I.D. NAME TYPE DATE DISCOUNT MOUNT 1104 AMOUNT 25580 NORTH TEXAS GROUNDWATER CONSERV I-JANI2-JUN12 WATER USAGE R 3/01/2013 28,610.89 053065 28,610.89 '* B A N K T O T A L S '' NO# DISCOUNTS CHECK ME TOTAL APPLIED REGULAR CHECKS: 1 0.00 28,610.89 28,610.89 HANDIFUITEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOI❑ CHECKS: 0 0.00 0.00 0.00 NOt1 CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 28,610.89 28,610.89 2/28/2013 5:07 PH A / P CHECK REGISTER PAGE: 1 PACKET: 05633 Regular Payments 2/27/13 MR VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 25350 A GARAGE DOOR SERVICE I-1998 SLIDING GATE & INSTALL R 2/28/2013 2,059.000R 053035 2,059.00 20410 CARE NOW CORPORATE I-895776 CARE NOW CORPORATE R 2/28/2013 170.000R 053036 170.00 00520 CASCO INDUSTERIES, INC. I-124448 BOOTS R 2/28/2013 330.000R 053037 330.00 00590 CITY OF DENTON 1-12/16/12-02/10/13 WATER LAB SAMPLES 2012-13 R 2/28/2013 120.00CR 053038 120.00 00050 CONLEY SAND & GRAVEL I -WATER LINE REPAIR ROCK LOAD R 2/28/2013 475.00CR 053039 475.00 24160 DALLAS COUNTY INSTITUTE OF FORENSIC SCIENCES I-S12201282 DALLAS COUNTY INSTITUTE OF FOR R 2/28/2013 159.000R 053040 159.00 00710 DATA BUSINESS FORMS INC. I-89570 BUSINESS CARDS, ETC R 2/28/2013 235.82CR 053041 I-89600 BUSINESS CARDS, ETC R 2/28/2013 123.45CR 053041 359.27 01070 GALLS INC. I-000396358 MID RIDE HOLSTER, BOOT R 2/28/2013 110.50CR 053042 110.50 03660 GOHLKE POOL SUPPLY, INC. I-160491-1 HTH CHEMICAL R 2/28/2013 323.98CR 053043 323.98 19480 HUTHER & ASSOCIATES, INC 1-37733 TESTING OF SAMPLES 2013 R 2/28/2013 540.000R 053044 540.00 11730 ICC I -TEST FEE6/8/13 TEST FEE FOR J ILIFF R 2/28/2013 110.000R 053045 110.00 05920 IMC WASTE DISPOSAL I-2/26/13 4P-3A INC WASTE DISPOSAL R 2/28/2013 1,567.50CR 053046 1,567.50 21220 IRBY TOOL & SAFETY I-S007311814.002 PIN BRACKET, CONVECTOR R 2/28/2013 1,053.60CR 053047 1,053.60 08210 KYIIK KAR I-1573 CAR INSPECTIONS - PD 2013 R 2/28/2013 88.81CR 053048 88.81 2/28/2013 5:07 PM A / P CHECK REGISTER PACKET: 05633 Regular Payments 2/27/13 MR VENDOR SET: 99 BANK : POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. OESC TYPE DATE DISCOUNT AMOUNT NOY AMOUNT 17900 LOWER COLORADO RIVER AUTHORITY I-LB103091 TOES - COLLECTION 1/22/13 R 2/28/2013 663.11CR 053049 663.11 22540 MUNICIPAL WATER WORKS SUPPLY, LP I-0091500-IN 6" SPLIT MEGALUG R 2/28/2013 70.17CR 053050 70.17 25580 NORTH TEXAS GROUNDWATER CONSERVATION DISTRICT I-1/1/12-6/30/12 GROUNDWATER PRODUCTION R 2/28/2013 32,500.000R 053051 I-201302284984 NORTH TEXAS GROUNDWATER CONSER R 2/28/2013 2,528.63CR 053051 35,028.63 02970 OFFICE DEPOT I-646564573001 PAPER 5 OFFICE SUPPLIES R 2/28/2013 304.69CR 053052 304.69 06740 OFFICE MAX INC. I-964531 MASTER CASTERS R 2/28/2013 29.15CR 053053 29.15 19200 PATHMARK TRAFFIC PRODUCTS OF TEXAS,INC. I-0080206-I11 A -FRAME BARRICADES R 2/28/2013 483.000R 053054 483.00 24230 PIONEER ATHLETICS I-INV468648 STAR PAINT WHITE R 2/28/2013 327.50CR 053055 327.50 02170 REINERT PAPER 4 CHEMICAL, INC. I-294127 CLEANING SUPPLIES R 2/28/2013 62.11CR 053056 I-294728 TISSUE, BLEACH, CLEANERS R 2/28/2013 72.63CR 053056 134.74 04290 SAUCER CHAMBER OF CO2P4ERC I -CHAMBER TAX COLLEC HALF HOTEL TX DUE$ R 2/28/2013 3,666.57CR 053057 3,666.57 25020 SANGER HARDWARE I-AIIOIl PARTS S MISC R 2/28/2013 13.96CR 053058 I-AlIC43 PARTS 5 MISC R 2/28/2013 3.98CR 053058 17.94 17400 STAFFORD, PRECIOUS I-02/21/12 POLICE CONFIGURE PC/INSTALL SOFTWARE R 2/28/2013 110.000R 053059 110.00 11030 TCEQ I -DUE 3/2013 VWTP - PERMIT RENEWAL R 2/28/2013 1,615.000R 053060 1,615.00 19460 TCI TIRE CENTERS I-6270013058 TIRE REPLACE - TANKER R 2/28/2013 616.62CR 053061 616.62 2/28/2013 5:07 IN A / P CHECK REGISTER PACKET: 05633 Regular PayCente 2/27/13 MR VENDOR SET: 99 BANK . POOL POOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 04560 TMCEC 1-04/2-4/2013 TRAFFICE SAFETY CONF 19260 TYLER TECHNOLOGIES I-025-63478 WEBSITE MAIED. UTILITY I-025-63479 COURT ONLINE SPPORT 25470 WINFIELD SOLUTIONS I-00005832871 CHEMICALS SUPPLIES ** T O T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# R 2/28/2013 300.000R 053062 R 2/28/2013 R 2/28/2013 R 2/28/2013 110.000R 053063 125.000R 053063 PAGE: 3 CHECK AMOUNT 300.00 235.00 392.33CR 053064 392.33 NO# DISCOUNTS CHECK MT TOTAL APPLIED 30 0.00 51,461.11 51,461.11 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 30 0.00 51,461.11 51,461.11 3/04/2013 4:55 ON A / P CHECK REGISTER PACKET: 05638 3/4/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. SEES TYPE DATE 24860 AFFORDABLE FENCING I-2/26/13 MOVE GATES R 3/04/2013 22620 ARAMARK UNIFORM SERVICE I-2/22/2013 UNIFORMS 2012-2013 R 3/04/2013 14560 C & G WHOLESALE I-40956 PANTS & SHIRTS W/ ZIPPERS R 3/04/2013 25540 CITY OF LEWISVILLE I-2013-10 ALL SAW CLASSES R 3/04/2013 03320 COLONIAL LIFE INSURANCE I-COL201302054958 HEALTH INSURANCE R 3/04/2013 I-COL201302204979 HEALTH INSURANCE R 3/04/2013 I-LIF201302054958 LIFE INSURANCE R 3/04/2013 I-LIF201302204979 LIFE INSURANCE R 3/04/2013 17640 DOLLAR GENERAL - CHARGED SALES I-1000179728 COFFEE R 3/04/2013 03170 HI -WAY EQUIPMENT CO. I-C14069 BACKROE REPAIR R 3/04/2013 I-G90548 DUST COLLECTOR R 3/04/2013 20680 JASPER ENGINE & TRANSMISSIONS C-5842430-1 TRANSMISSION ASSEMBLY R 3/04/2013 I-5842430 TRANSMISSION ASSEMBLY R 3/04/2013 22410 JOHN DEERS COMPANY 1-63802587 15-5-10 25% BOB 2FE R 3/04/2013 25110 KEYSTONE FLEX ADMINISTRATORS, LLC I -MARCH 2O13 NL RCH 2O13 ADMIN FEE 6 CARD R 3/04/2013 10610 LEADERSLIFE INS. COMPANY C-201303044985 LEADERSLIFE INS. COMPANY R 3/04/2013 I-LLI201302054958 LIFE INSURANCE R 3/04/2013 I-LLI201302204979 LIFE INSURANCE R 3/04/2013 01570 LCWE•S COMPANIES, INC. I-956577 COMBO DRILL/HAMMER R 3/04/2013 I-956821 TB - LIGHT BULBS R 3/04/2013 I-956822 DCOR CLOSURE & SWEEP R 3/04/2013 I-982979 ANCHOR & WASHERS R 3/04/2013 I]FY�l ll1II4i2Afl43Mi PAGE: 1 CHECK CHECK NO$ AMOUNT 1,950.000R 053066 1,950.00 515.30CR 053061 515.30 122.97CR 053068 122.97 340.000R 053069 340.00 11.80CR 053070 11.80CR 053070 8.67CR 053070 8.66CR 053070 40.93 93.80CR 053071 93.80 125.000R 053072 50.32CR 053072 175.32 900.00 053073 2,869.000R 053073 1,969.00 657.88CR 053074 657.88 131.50CR 053075 131.50 0.02 053076 43.34CR 053076 43.34CR 053076 86.66 132.05CR 053077 56.000R 053077 59.22CR 053077 317.18CR 053077 564.45 3/04/2013 4:55 PM A / P CHECK REGISTER PACKET: 05638 3/4/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK - CHECK CHECK VENEOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOR AMOUNT 21140 'R & T ELECTRIC, LLC I-5031 MIST ELECTRIC WORK R 3/04/2013 1,700A0CR 053078 1,700.00 18380 R & T MECHANICAL 1-19987 SERVICE PANAL A/C UNIT R 3/04/2013 300.000R 053079 I-30064 2/3 REPAIR AC/HVAC R 3/04/2013 525.000R 053079 825.00 11170 RICOH AMERICAN CORP:QDS I-22925570 COPIER LEASE 2012-2013 R 3/04/2013 329.87CR 053080 329.87 25590 SCHNEIDER ENGINEERING I-15839 ERCOT TRANS OPERATOR ➢ESIGN R 3/04/2013 144.50CR 053081 144.50 25550 SERVPRO I-3443472 WATER RESTPORATION/DAMAGE R 3/04/2013 1,182.25CR 053082 1,182.25 05720 TEXAS MONTHLY CUSTOM PUBLISHING I-11399 ADVERTISEMENT R 3/04/2013 5,710.000R 053083 5,710.00 00100 TMRS I-RET201302054958 TENS R 3/04/2013 14,652.12CR 053084 I-RET201302204979 INNS R 3/04/2013 14,005.98CR 053084 28,658.10 16640 WATCH GUARD VIDEO I-4REINV0001040 IN CAR CAMERAS & MIT R 3/04/2013 9,640.000R 053085 I-SRINVC005982 REPAIR & MICROPHONE R 3/04/2013 111.000R 053085 I-SRINVO020020 REPAIR & MICROPHONE R 3/04/2013 607.000R 053085 10,358.00 * * T 0 T A L S ' NO# DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 20 0.00 55,555.53 55,555.53 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 20 0.00 55,555.53 55,555.53 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 3/04/2013 4:56 PIN A / P CHECK REGISTER PACKET: 05641 Regular Payments 3/4/13 OF VENDOR SET: 99 BANK ENP B EMPLOYEE BENEFIT FUND PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N09 AN.OUIIT 24870 AETNA I-HI2201302054958 HEALTH INS 12-13 - AETNA R 3/04/2013 14,012.50CR 000241 I-11122013022049" HEALTH INS 12-13 - AETNA R 3/04/2013 14,012.50CR 000241 28,025.00 24890 BLOCK VISION OF TEXAS, INC C-3/1/13-3/31/13 3/1/13-3/31/13 R 3/04/2013 0.23 000242 I-VI2201302054958 EMPLOYEE VOL VISION INSURANCE R 3/04/2013 195.93CR 000242 I-VI2201302204979 EMPLOYEE VOL VISION INSURANCE R 3/04/2013 195.93CR 000242 391.63 24880 METLIFE C-LIFE 3/1/13 METLIFE LIFE 3/1/13 R 3/04/2013 2.68 000243 I-012201302054958 DENTAL INS MET LIFE 12-13 R 3/04/2013 1,404.58CR 000243 I-D12201302204979 DENTAL INS NET LIFE 12-13 R 3/04/2013 1,404.58CR 000243 I-DENTAL'3/l/13 METLIFE 3/1/13 R 3/04/2013 25.70CR 000243 Z MLB201302054958 ENT $25,000LIFE INSURANCE R 3/04/2013 113.46CR 000243 I 14LB201302204979 EMP $25,000LIFE INSURANCE R 3/04/2013 113.46CR 000243 I-MLV201302054958 EMPLOYEE VOLUNTARY LIFE INS R 3/04/2013 315.17CR 000243 I-MLV201302204979 EMPLOYEE VOLUNTARY LIFE INS R 3/04/2013 312.27CR 000243 3,686.54 + + T 0 T A L S ' ' NO# DISCOU➢TS CHECK ACTT TOTAL APPLIED REGULAR CHECKS: 3 0.00 32,103.17 32,103.17 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 3 0.00 32,103.17 32,103.17 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 3/06/2013 5:16 IN REFUNDS CHECK REGISTER PAGE: 1 PACKET: 05656 US - Refund VENDOR SET: 99 AP VENDOR SET HANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ----------------------------------------------------------------------------------------------------------------------------- Z.D. NAME TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 1 SCOTT BROWN PROPERTIES I-000201303064987 SCOTT BROWN PROPERTIES R 3/06/2013 29.12 053137 29.12 1 TEAGUE, PHILLIP I-000201303064988 TEAGUE, PHILLIP R 3/06/2013 147.66 053138 147.66 1 FERGUSON, AUSTIN I-000201303064989 FERGUSON, AUSTIN R 3/06/2013 143.79 053139 143.79 1 MURPHY, VINCENT I-000201303064990 M.URPHY, VINCENT R 3/06/2013 32.76 053140 32.76 1 EWE, MARK I-000201303064991 BOOS, MARK R 3/06/2013 121.29 053141 121.29 1 SEWELL, ROGER 1-000201303064992 OTWELL, ROGER R 3/06/2013 17.44 053142 17.44 1 - SHARP, LINDA I-000201303064993 SHARP, LINDA R 3/06/2013 29.09 053143 29.09 1 LEWIS, BRANDI I-000201303064994 LEWIS, BRANDS R 3/06/2013 13.49 053144 13.49 1 HANSOM, CLAYTON I-000201303064995 HANSON, CLAYTON R 3/06/2013 51.04 053145 51.04 1 PAVE CON LTD I-000201303064996 PAVE CON LTD R 3/06/2013 942.97 053146 942.97 1 LGI HCMES I-000201303064997 LGI HCMES R 3/06/2013 71.91 053147 71.91 1 LGI HOMES - QUAIL RUN, LLC I-000201303064998 LGI HCMES - QUAIL RUN, LLC R 3/06/2013 164.84 053148 164.84 1 LGI HCMES - QUAIL RUN, LLC I-000201303064999 LGI HOMES - QUAIL RUN, LLC R 3/06/2013 154.83 053149 154.83 1 LGI HOMES - QUAIL RUN, LLC I-000201303065000 LGI HCMES - QUAIL RUN, LLC R 3/06/2013 105.51 053150 105.51 1 LGI HCMES 1-000201303065001 LGI HOMES R 3/06/2013 340.05 053151 340.05 3/06/2013 5:16 PM REFUNDS CHECK REGISTER PAGE: 2 PACKET: 05656 US - Refund VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT VENDOR I.O. 14AME --------------------------------------- ME SNOW I-000201303065002 ME SHOW JANGLE$ I-000201303065003 JANGLES CHECK CHECK CHECK TYPE -------------------------------------------------- DATE DISCOUNT AMOUNT NOB R 3/06/2013 138.69 053152 R 3/06/2013 176.84 053153 ** B A N K T O T A L S ** NOB DISCOUNTS CHECK AST TOTAL APPLIED REGULAR CHECKS: 17 0.00 2,681.32 2,681.32 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 11 0.00 2,681.32 2,681.32 CHECK AMOUNT 138.69 176.84 3/06/2013 5:17 PM REFUNDS CHECK REGISTER PAGE: 1 PACKET: 05657 US - Refund VENDOR SET: 99 AT VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ----------------------------------------------------------------------------------------------------------------------------- I.D. NAME TYPE DATE DISCOUNT AMOUNT N08 AMOUNT 1 FRANTZ, JESSICA I-000201303065001 FRANTZ, JESSICA R 3/06/2013 73.33 053132 73.33 1 HUNTER, JAMES 1-000201303065004 HUNTER, JAMES R 3/06/2013 73.21 053133 13.21 1 LGI HOMES 1-000201303065008 LGI HCMES R 3/06/2013 10.39 053134 70.39 1 RENTERIA, THOMAS I-000201303065006 RENTERIA, THONAS R 3/06/2013 300.00 053135 300.00 1 WARE, DOLLIE I-000201303065005 WARE, DOLLIE R 3/06/2013 103.88 053136 103.88 ** B A N K T O T A L S ** N06 - DISCOUNTS CHECK MAT TOTAL APPLIE❑ REGULAR CHECKS: 5 0.00 620.81 620.81 HANUKRITT£N CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 HANK TOTALS: 5 0.00 620.81 620.81 3/07/2013 2:42 Pf4 A / P CHECK REGISTER PACKET: 05661 Regular Pay�" 3/7/13 CF VENDOR SET: 99 BALK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK VENDOR HERE / S.D. DESC TYPE DATE DISCOUNT AMOUNT NOk IRIOUNT 07860 ACT PIPE SUPPLY, INC I-754034 PARTS -LIDS & REPAIRS R 3/07/2013 461.97CR 053154 461.97 18330 AMERICAN REHAB L INSPECTIONS, INC. I-18941 WALGART SEVIER LIDS B 3/07/2013 638,00CR 053155 638.00 02460 AT&T LOBILITY I-287019592694XG2282 CELL SERVICE 1/23-2/22/13 B 3/03/2013 752.29CR 053156 752.29 20410 CARE NON CORPORATE, I-896717 DRUG TESTING R 3/07/2013 280.000R 053157 280.00 12760 CINTAS, INC. I-492753067 UNIFORMS 10/1-9/30/13 B 3/07/2013 70.55CR 053158 1-492756004 UNIFORMS 10/1-9/30/13 R 3/07/2013 70.55CR 053158 1-492759024 UNIFORMS 10/1-9/30/13 IT 3/07/2013 70.55CR 05315E 1-492762040 UNIFORMS 10/1-9/30/13 R 3/0/2013 70.55CR 053158 282.20 00600 CITY OF SATURN I -MARCH 1, 2013 CITY BILLS 1/16-2/15/13 R 3/07/2013 37,208.70CR 053159 37,208.70 21100 COLELAN LAW FIRRI I-1,iARCH 4, 2013 PROSECUTOR 2012-2013 R 3/07/2013 637.50CR 053160 637.50 00800 COSERV ELECTRIC 1-02/28/2013 ELECTRIC 1/17-2/15/13 R 3/07/2013 1,980.25CR 053161 1,980.25 00740 MAD I-6199 2ND OTR ALLOCATION R 3/07/2013 4,877.36CR 053162 4,877.36 00840 DENTON PUBLISHING CO., INC. I-100099643-02282013 LEGAL NOTICE 3/11/13 HF.ET R 3/07/2013 18.50CR 053163 I-100994617-02232013 LEGAL NOTICE 3/11/13 MEET R 3/07/2013 28.30CR 053163 96.80 18340 FIRST ADVANTAGE BACKGROUND SVCS I-7750YD1302 BACKGROUND SVC R 3/07/2013 30.000R 053164 30.00 20640 FOSTERS LOCK SERVICE I-20020 KEY PAD LOCK R 3/07/2013 615.000R 053165 615.00 18790 FUELIMN I-NP37256815 VEHICLE FUEL 2/18-2/24/13 R 3/07/2013 2,084.08CR 053166 I-TIP37380957 VEHICLE FUEL 2/25-3/3/13 R 3/07/2013 3,017.75CR 053166 5,101.83 H 3/01/2013 2:42 P14 A / P CHECK REGISTER PACKET: 05661 Reyulac Paynents 3/7/13 CF VENDOR SET: 99 BANK P00l, POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT AMOUNT NO# 16900 GET PUBLIC SAFETY SUPPLY I-IHV-003481 3 - PANTS R 3/07/2013 93.48CR 053167 02610 HD SUPPLY POWER SOLUTIONS 1-2211499-00 150 W HIS BULB R 3/07/2013 343.20CR 053168 22890 HUFMAN S ❑UFFPNN INC. I-20 REPAIR 10" FORCE MAIN R 3/07/2013 5,870.00CR 053169 17060 LEAD 11 EXCELLENCE I-020135 EMS CE - OCT 12-MARCH 13 R 3/07/2013 1,296.000R 053170 16060 NEIGHBORS, ANDRE41 I -NEIGHBORS CDL 13 RENEW CDL LICENSE R 3/07/2013 61.00CR 0531R 09090 TRUSTEE ENTERPRISE 1-2463 AIR ANALYSIS R 3/07/2013 137.SOCR 053172 11690 PITNEY BONES - RESERVE ACCOUNT I-03/07/2013 REFILL POSTAGE R 3/07/2013 4,000.00CR 053173 05510 PROGRESSIVE. WANT SOLUTIONS OF TX, INC I-FEB 2013 FEB 2013 R 3/07/2013 47,743.26CR 053174 02170 REINERT PAPER L CHEMICAL, INC. I-295106 JANITORIAL SUPPLIES R 3/07/2013 B1. 21CR 053175 I-295223 BAGS 6 FUEL CHARGES R 3/07/2013 15.99CR 053175 25570 REMCOR 1-13-0305 BOOM 3" CORNERS R 3/07/2013 168.75CR 053176 12820 BISON USA, INC I-5025259882 COPY MACHINE MAINTENANCE R 3/07/2013 , 584.02CR 053177 24280 RUSSSELL MADDEN INC I-12-0418 SOLENOID VALVE R 3/07/2013 187.50CR 053178 I-12-0457 SOLENOID VALVE R 3/07/2013 294.66CR 053178 25020 SANGER HARDWARE I-A10029 WATER 6 WETS SUPPLIES R 3/07/2013 39.99CR 053179 I-A10257 WATER 6 WHIP SUPPLIES R 3/07/2013 6.99CR 053179 I-A10272 PARTS 5 RISC R 3/07/2013 3.B9CR 053179 I-A10337 FLOOD - BATHROOM R 3/07/2013 16.28CR 053179 I-AID375 MASTER LOCKS 4-PACK R 3/07/2013 22.99CR 053179 I-A10492 WATER fi WWTP SUPPLIES R 3/01/2013 25.92CR 053179 I-A10752 PARTS fi RITSC R 3/07/2013 11.79CR 053179 I-A10810 RISC. SUPPLIES - ELECTRIC R 3/07/2013 1.99CR 053179 I-A9437 WATER 6 WWTP SUPPLIES R 3/07/2013 62.65CR 053179 I-A9491 WATER t WEIR SUPPLIES R 3/07/2013 129.96CR 053179 I-A9635 PARTS L RISC R 3/07/2013 42.33CR 053179 I-A9814 RISC SUPPLIES FOR STREET R 3/07/2013 2.79CR 053179 I-A9816 PARTS 6 RISC R 3/01/2013 1.99CR 053179 PAGE: 2 CHECK AMOUNT 93.48 343.20 5,870.00 1,296.00 61.00 137.50 4,000.00 47,743.26 97.20 168.75 584.02 482.16 3/0/2013 2:42 IN A / P CHECK REGISTER PACKET: 05661 Regular Payrents 3/7/13 CC VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE I-A9872 PARTS 5 MISC R 3/07/2013 I-B2351 PARTS s MISC R 3/07/2013 I-B2373 WATER a WWTP SUPPLIES R 3/07/2013 *VOID` VOID CHECK V 3/07/2013 16240 SCHAD 6 PULSE 1-188912 1ST QTR SUPPLIES R 3/01/2013 I-91360 1ST OEM SUPPLIES R 3/07/2013 16620 SUNSHINE FILTERS I-110651 FILTERS FOR BLOWERS R 3/07/2013 20480 TMHRA I-TABER 2013 MEMBERSHIP - T. TABER R 3/07/2013 19260 TYLER TECHNOLOGIES I-025-62996 AR - INCODE CUSTOMER RE MAINT R 3/07/2013 22910 WEAVER AND TIDWELL, LLP I-199312 AUDIT YR END 9/30/2012 R 3/07/2013 25470 WINFIELD SOLUTIONS I-000058354833 BANNER/CORNERSTONE R 3/07/2013 19160 WORKERS ASSISTANCE PROGRAM, INC. I-IVC00000000045131 WORKERS ASSISTANCE PROGRMI, IN R 3/07/2013 *' T O T A L S ' REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PAGE: 3 CHECK CHECK DISCOUNT AMOUNT NOR MOUNT 15.34CR 053179 29.37CR 053179 45.54CR 053179 459.81 053180 '*VOID" 33.000R 053181 13.50CR 053181 46.50 528.51CR 053182 528.51 75.000R 053183 75.00 682.45CR 053104 682.45 6,500.000R 053185 6,500.00 332.24CR 053186 332.24 165.54CR 053187 165.54 L'OR DISCOU24TS CHECK MIT TOTAL APPLIED 33 0.00 12.2.,578.52 122,578.52 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 34 0.00 122,578.52 122,578.52 3/14/2013 11:34 AM DIRECT PAYABLES CHECK REGISTER PACKET: 05667 Direct Papbles 3/14/13 C VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK VENDOR I.D. NAME ----------------------------------------------------------------------------------------------------------------------------- TYPE DATE DISCOUNT MOUNT NOA AMOUNT 25610 AUSTIN LANE TECHNOLOGIES, INC I -RETAINER 3/13/13 MONTHLY 11AINTENAUCE PLAN R 3/14/2013 3,643.00 053188 3,643.00 B A N K T 0 T A 1, S NO# DISCOUNTS CHECK MIT TOTAL APPLIED REGULAR CHECKS: 1 0.00 3,643.00 3,643.00 HAIUKHRITTEN CHECKS: 0 0.00 0.00 0.00 PRE. -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS; 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 1:011 CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 ➢AUK 'TOTALS: 1 0.00 3,643.00 3,643.00 3/14/2013 11:42 AM A / P CHECK REGISTER PACKET: 05666 Regular Paynents 3/14/13 IF VENDOR SET: 99 BANK POOL PCOLED CASH ACCOUNT VENDOR NAME / I.D. DISC 07860 ACT PIPE SUPPLY, INC I-75573E LAKERIDGE - WATER LINE I-755739 LAKERIDGE - WATER LINE I-755740 SUPPLIES - WhTIER LINE. REP 25070 ALL AMERICAN DOGS INC I-994 FEB 13 SHELTER SERVICE 18100 AMERICAN MUNICIPAL SERVICES I-14000 FER COLLECTIONS WARRANT 01550 ATMOS I-01/31/13-2/28/13 GAS SERVICE. 1/31-2/28/13 00420 BOUND TREE MEDICAL, LLC I-80995323 1ST OTR MEDS I-80997063 1ST OTR MEDS I-80999771 1ST SIR MEDS I-81011660 MEDICAL SUPPLIES 2ND I-81011661 MEDICAL SUPPLIES 2ND I-81011662 MEDICAL SUPPLIES 2ND I-81012899 MEDICAL SUPPLIES 214D I-81012900 MEDICAL SUPPLIES 2ND I-81018156 MEDICAL SUPPLIES 2ND 00440 BRAZOS ELECTRIC I-27912-RI-1 FEB 2013 22120 B41I I-11709518 AGRIFORI c GENERAL PURPOS I-11720103 ASCEND FIRE ANT - 4'ORMULP I-11731069 ASCEND FIRE ANT FOR14U LA 17000 CONTENT WATCH I-106325 LICENSE SUPPORT 08770 CPS OFFICE PRODUCTS I-3502829-0 OFFICE SUPPLIES I-3505674-0 - OFFICE SUPPLIES 22590 EMPIRE MATERIALS 6 RECYCLING 1-73764 DRUG DISPOSAL CHECK � CHECK CHECK TYPE DATE DISCOUNT AMOUNT N09 R 3/14/2013 215.40CR 053189 R 3/14/2013 77.40CR 053189 R 3/14/2013 492.22CR 053189 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2023 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 R 3/14/2013 3,725.000R 053190 544.70CR 053191 250.37CR 053192 579.12CR 053193 10.05CR 053193 201.60CR 053193 1,262.35CR 053193 196.87CR 053193 13.30CR 053193 13.89CR 053193 6.35CR 053193 179.85CR 053193 10,963.64CR 053194 104.49CR 053195 1'/6.54CR 053195 176.54CR 053195 220.87CR 053196 365.17CR 053197 71.35CR 053197 PAGE: 1 CHECK AMOUNT 785.02 3,725.00 544.70 250.37 2,463.38 10,963.64 457.5'7 220.87 436.52 100.000R 05319E 100.00 3/14/2013 11:42 AM A / P CHECK REGISTER PACKET: 05666 Regular Payments 3/14/13 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AKOUNT FOP Al40UNT 25560 GARY DILL BACKHOE SERVICE I-1735 LAKERIDGE R 3/14/2013 7,000.00CR 053199 7,000.00 03340 GENE GOHLKE I-8395 ATHLETIC FIELD MARKER R 3/14/2013 487.20CR 053200 487.20 19480 HITHER S ASSOCIATES, II.0 I-37916 TESTING OF SAMPLES 2013 R 3/14/2013 460.000R 053201 1-37843 TESTING OF SAMPLES 2013 R 3/14/2013 362.50CR 053201 822.50 03530 JAMES WOOD AUTOPARK, IVC. I-VCCS981994 WHEEL ALIGNMENT R 3/14/2013 178.75CR 053202 I-VCW308391 KEY CUT R 3/14/2013 20.40CR 053202 I-VCV1308735 OIL COOLER LINES R 3/14/2013 429.12CR 053202 I-VCW308737 ELECTRICAL SENSOR R 3/14/2.013 63.38CR 053202 I-VCW308750 OIL COOLER R 3/14/2013 485.87CR 053202 1,177.52 23840 JG UNIFORMS, INC I-29914 VEST - 785 R 3/14/2013 138.62CR 053203 138.62 15060 MITCHELLI I-RL4197002 RHNEW REPAIR, INVENTORY R 3/14/2013 2,660.16CR 053204 2,660.16 01920 NICHOLS, JACKSON, DILLARD,HAGER 6 SMITH, LLP I-12063448 LEGAL SERVICES FEB 2013 R 3/14/2D13 96.000R 053205 96.00 24040 NORTH TEXAS LIBRARY PARTNERS I-WORKSHOP3/22/13 WORKSHOP REGISTRATION R 3/14/2013 30.000R 053206 30.00 08690 O'RFA LLY AUTO PARTS C-1959-430287 PUMP BACK AND PINRONS R 3/14/2013 119.00 053207 C-1959-434506 BATTERY, ALTERNATOR R 3/14/2013 58.75 053207 C-1959-434509 BATTERY, ALTERNATOR R 3/14/2013 70.00 053207 C-EB26467022 AIR COUPLERS, CAR, STEERI R 3/14/2013 6.87 053207 I-1959-429147 PUMP RACK AND PIFLONS R 3/14/2013 80.36CR 053207 I-1959-429196 FILTERS AUD ADHESICE R 3/14/2013 12.65CR 053207 I-1959-429229 FILTERS AND ADHESICE R 3/14/2013 22.84CR 053207 I-1959-429316 AIR COUPLERS, CAN, STEERS R 3/14/2013 7.55CR 053207 T-1959-429332 PUMP RACK ADD PIRRONE R 3/14/2013 276.B5CR 053207 I-1959-429333 PUMP BACK AND RIBBONS R 3/14/2013 29.42CR 053207 I-1959-429334 HEADLIGHT/DEF FLUID R 3/14/2013 15.99CR 053207 I-1959-429335 HEADLIGHT/DEF FLUID R 3/14/2013 B.14CR 053207 I-1959-429468 AIR COUPLERS, CAR, BISECT R 3/14/2013 14.99CR 053207 I-1959-429471 AIR COUPLERS, CAN, BISSET R 3/14/2013 29.99CR 053207 I-1959-429670 TRAILER HITCH R 3/14/2013 109.96CR 053207 I-1959-430395 LED LIGHT, BATTERY, FILTE R 3/14/2013 34.39CR 053207 I-1959-430396 LED LIGHT, BATTERY, FILTE R 3/14/2013 14.56CR 053207 1-1959-431662 OIL FILTERS R 3/14/2013 10.36CR 053207 I-1959-432011 LED LIGHT, BATTERY, FILTE R 3/14/2013 31.98CR 053207 L-1959-432323 STARTER 5 REAR MAIN SEAL R 3/14/2013 169.11CR 053207 I-1959-432377 OIL FILTERS R 3/14/2013 11.88CR 053207 I-1959-433754 BATTERY, ALTERNATOR R 3/14/2013 95.88CR 053207 w 3/14/2013 11:42 AN A / P CHECK REGISTER PACKET: 05666 Regular Payments 3/14/13 CC VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOR AMOUNT I-1959-433765 BATTERY, ALTERNATOR R 3/14/2013 51.54CR 053207 I-1959-434487 BATTERY, ALTERNATOR R 3/14/2013 326.98CR 053207 I-1959-434531 BATTERY, ALTERNATOR R 3/14/2013 15.28CR 053207 I-1959-434570 OIL FILTER & AIR FILTER R 3/14/2013 25.82CR 053207 I-1959-434658 BATTERY, ALTERNATOR R 3/14/2013 71.88CR 053207 1-1959-434662 BATTERIES R 3/14/2013 415.98CR 053207 I-1959-434759 OIL FILTER & AIR FILTER R 3/14/2013 21.28CR 053207 I-1959-434978 WIPER BLADES R 3/14/2013 33.96CR 053207 I-1959-435144 ELECTRICAL CONNECTIONS R 3/14/2013 26.03CR 053207 1,711.03 'VOID` VOID CHECK V 3/14/2013 053208 "VOID"* `VOID+ VOID CHECK V 3/14/2013 053209 'VOID- 02970 OFFICE DEPOT 1-648562991001 OFFICE & CLEANING SUPPLY R 3/14/2013 237.55CR 053210 1-648563341001 OFFICE & CLEANING SUPPLY R 3/14/2013 5.80CR 053210 243.35 05510 PROGRESSIVE WAST SOLUTIONS OF IN, INC I-1201115556 R/O RENTAL & SLUDGE DISPO R 3/14/2D13 132.01CR 053211 132.01 25590 SCHNEIDER ENGINEERING I-16013 RECUT THAN OPER DESIGN R 3/14/2013 341.25CR 053212 341.25 17400 STAFFORD, PRECIOUS 1-030613 IT SUPPORT 3/5/2013 R 3/14/2013 110.000R 053213 110.00 02690 TECHLINE, INC. I-1455977-00 l7X13X22 SUB SURFACE PED R 3/14/2013 2,775.00CR 053214 2,775.00 05350 TEXAS EXCAVATION SAFETY SYST 1-13-02093 MESSAGE FEES 10/1-9/30/13 R 3/14/2013 80.75CR 053215 80.75 08970 TEXAS METER & SEWER CO I-189561 GASKET BOLTS & CLAMPS R 3/14/2013 72.22CR 053216 I-189615 GASKET BOLTS & CLAMPS R 3/14/2013 284.05CR 053216 I-189616 GASKET BOLTS 6 CLAMPS R 3/14/2013 44.26CR 053216 400.53 02910 UPPER TRINITY I-W271303 FEB 2013 R 3/14/2013 17,586.16CR 053217 17,586.16 23760 VAULTLOGIX I-1093238 SERVER BACK UP R 3/14/2013 781.80CR 053218 781.80 3/14/2013 11:42 A14 A / P CHECK REGISTER PACKET: 05666 Regular Payments 3/14/13 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT VENDOR NAME / I.U. DESC 03440 VERMEER EQUIP. OF TEXAS I-F90934 BLAUE KITS W/HARDWARE '` T O T A L S +' REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PAGE: 4 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# AMOUNT R 3/14/2013 343.45CR 053219 343.45 Hot DISCOUNTS CHECK ffi47 TOTAL APPLIED 29 0.00 56,864.42 56,864.42 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 31 0.00 56,864.42 56,864.42 February 27, 2013 Mayor Thomas Muir P.O. Box 1729 Sanger, TX 76266 Dear Mayor Thomas Muir: March 17-23, 2013 marks the 51 th annual observance of Poison Prevention Week. This time is used to encourage our citizens to learn more about the dangers of accidental poisonings and to take more On behalf of the North proclaimed as "Poison proclamation. Please have the Mike Yudi North Texa 5201 Harry Dallas, TX If you have any questions, please Sincerely, Mike Yudizky Public Health Education Manager Enclosure measures. mfcr I'am requesting that March 17-23, 2013 be inclosed is: a suggested race 161-7545 x30346. Nortb Texas Poison Center at Parkland Memorial Hospital S201 Harry Hines Boulevard Dallas, Texas 7S23S 214,589.0911 Fax 214.S90.S008 Member o/ the Texas Poison Center Network bttp://www.poisoncoiitrol.org PROCLAMATION 403-18-13 WHEREAS, our society has become increasingly dependent on household chemicals to perform labor- saving, time -saving miracles; and on medicine to provide health -giving, life sustaining benefits; WHEREAS, these products, when not used as intended or directed, may be hazardous, particularly if children gain access to them; WHEREAS, over the past 51 years, the nation has been observing Poison Prevention Week to call attention to the hazards and how proper handling and disposal of these substances and proper use of safety packaging can help eliminate them; WHEREAS, the efforts of our community organizations, complimented by the efforts of the North Texas Poison Center have reduced childhood poisons in Sanger, Texas; WHEREAS, the North Texas Poison Center, a regional poison center, located at Parkland Memorial Hospital; provides the ultimate in human service programming, immediate, accessible emergency information to save lives of victims of poison -related emergencies, and; WHEREAS, these programs must continue as long as even one child swallows a household product or medicine by mistake. NOW, THEREFORE, I, Mayor of the City of Sanger, do hereby proclaim the week of March 17-23, 2013, as Poison Prevention Week in this city. Further, I direct the appropriate agencies in our local government to continue their cooperation with concerned citizens and community organizations, including our schools, to develop programs which will alert our people to the continued danger of misusing medicines and household products and to promote effective safeguards against accidental poisonings among young children. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Sanger, Texas on the 18th day of March 2013. Thomas E. Muir, Mayor Tami Taber, City Secretary SOWaRgeh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special M Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes M Not Applicable Yes M Not Applicable Council Meeting Date: March 18, 2013 Submitted By: Robert Woods City Manager Reviewed/Approval Initials Date �j � ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION M APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and possible action on the recommendation of award covering Surveying Services pertaining to the CDBG grant program. FINANCIAL SUMMARY ❑N/A MGRANTFUNDS [—]OPERATING EXPENSE ❑REVENUE. ❑CIP ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM A Request for Proposals was advertised covering Surveying Services, staff received six responses. Staff selected from the six responses All American Surveying. STAFF OPTIONS & RECOMMENDATION Staff recommends approval of All American Surveying. List of Supporting Documents/Exhibits Attached: Resolution - Prior Action/Review by Council, Boards, Commissions or Other Agencies: RESOLUTION #R03-06-13 A RESOLUTION OF THE CITY OF SANGER, TEXAS, AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICE PROVIDER CONTRACT FOR THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT AWARD CONTRACT 712340. WHEREAS, the recent award of a 2012 Texas CDBG contract requires implementation by professionals experienced in engineering services such as surveying of federally -funded community development projects; WHEREAS, in order to identify qualified and responsive providers for these services a Request for Qualifications (RFQ) for surveying services has been completed in accordance with Texas CDBG requirements; WHEREAS, the submissions received by the due date have been reviewed to determine the most qualified and responsive provider; NOW, THEREFORE, BE IT RESOLVED: Section 1. That be awarded a contract to provide Texas CDBG project -related professional surveying services for Contract 712340. Section 2. That any and all contracts or commitments made with the above -named services providers are dependent on the successful negotiation of a contract with the service provider; PASSED AND APPROVED ON , 2013 ATTEST: Tami Taber, City Secretary Thomas Muir, Mayor weaver>_ February 21, 2013 To the City Council and Management City of Sanger, Texas We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of Sanger for the year ended September 30, 2012. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated October 3, 2012. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during fiscal year 2012. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the City's financial statements was management's estimate of the allowance for doubtful accounts, which is based on historical loss levels, the aging of the accounts, and an analysis of collectability of individual accounts. We evaluated the key factors and assumptions used to develop the allowance in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. ANINDEPENDENT WEAVER AND TIDWELL LLP FORTWORTH MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 2821 W SEVENTH STREET, SUITE 700, FORT WORTH, TX 76107 INTERNATIONAL WWW.WEAVERLLP.COM P:(817)3327905 F:(817)4295936 To the City Council and Management City of Sanger, Texas February 21,2013 Page 2 Corrected and Uncorrected Hisstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and conummicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. The following material misstatements detected as a result of the audit procedures were corrected by management: • To record the current year amortization on capitalized bond issue costs, capitalized premiums/discounts, and deferred gain/loss on the refunding bond totaling $22,908 on the government -wide statements and $10,798 in the enterprise fund. • To correct amounts recorded as outstanding checks to an accrual totaling $39,397 related to accrued wages in the general fund and $17,636 related to accrued interest in the debt service fund. • To write-off a lease that was fully paid in the current year and record a new lease for a net effect on government -wide liabilities of $316,357, and general find capital outlay and other financing sources of $340,119. • To adjust inventory to actual based on the "list price" totaling $21,179 in the enterprise Rind. • To record retainage payable related to capital projects totaling $47,239 in the capital projects fund. • To record rental income from the 4A warehouse on a straight-line basis for the government -wide financial statements including an additional asset for tenant improvements totaling a net $65,333 which includes $4,667 of depreciation expense, a deferred rent of $40,008, and additional rental income in the current fiscal year of $29,992. e To record a transfer from the general fund to the capital projects fund that wasn't completed before year-end totaling $89,091. • To move to the enterprise fund construction in process totaling $291,414 including _ retainage payable of $27,603 that was incorrectly recorded in the capital projects fund. To the City Council and Management City of Sanger, Texas February 21, 2013 Page 3 Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated February 21, 2013. Management Consultations with Other lndependentAccountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties. Yours truly, Ct)&*OA an4 � PQ2 �• P WEAVER AND TIDWELL, L.L.P. JRF:kel GENERALFUND 3002) To move one months expense for animal care to PY Animal Care Expense Fund Balance - Unrestricted ........... ... .. . 3003) To record accrual for franchise fees related to the Enterprise Franchise Fee Receivable Franchise Fees - EF 3004) To write off difference in Emera con revenue to PY Emergicon Revenue - Ambulance Fund Balance - Unrestricted ........................ .. 3006) To record difference in accrued payroll Salaries Expense ...................... Accrued Payroll 3009) To move expense that should have been accrued in PY into Fund Balance - Unrestricted Electric Expense FROM PRIOR YEAR Total PY differences TOTAL DIFFERENCES POST TO EQUITY ........................ . TOTAL EFFECT TOTAL PER AUDIT AS A PERCENT Assets Liabilities Fund BalanceRevenue Expense (2,400)' 2,400 15,443 (15,443) 14,255 2,194 (2,194)' 15,443 (6,094) (9,661), (1,188) 1,500 21,207 (21,207) 21,207 15,443 (6,094) 11,546 (1,188) (19,707) (20,895) 15,443 (6,094) (9,349) (1,189) (19,707)' 1,174,080 (400,683) (773,397)' (4,873,195) 4,900,021 1.32% 1.52% 1.21% 0.0% -0.40% ENTERPRISE FUND 3001) To pass an entry to record UB accrual in PY AR - Utility Billing Electric Income Net Assets - Unrestricted 3003) To record accrual for franchise fees related to the Enterprise Fund for September billings Franchise Fee Expense Franchise Fees - EF 3005) To record FICA and Retirement related to accrued vacation FICA Expense Accrued FICA Reiirement Expense Accrued Retirement 3006) To record difference in accrued payroll Salaries Expense Accrued Payroll 3007) To record inventory error in PY System Maintenance Net Assets - Unrestricted Assets Liabilities Net Assets Revenue Expense 32,306 417,764 (450,070) 15,443 (15,443) 5,200 (5,200) 4,588 (4,588) 9,230 (9,230) 72,280 (72,280) ENTERPRISE FUND - Continued 3008) To reverse PY error of double booking water accrual Water Expense Fund Balance - Unrestricted ................. 3009) To move expense that should have been accrued in PY into fiord balance Fund Balance - Unrestricted Electric Expense FROM PRIOR YEAR Total PY differences TOTAL DIFFERENCES POST TO EQUITY TOTAL EFFECT TOTAL PER AUDIT AS A PERCENT Assets Liabilities Net Assets Revenue Expense 20,784 (20,784) 12,569 (12,569) 32,306 (34,461) (530,565) 417,764 114,956 59,496 (44,983) - (14,513)' 59,496 (44,983)', (14,513) 91,802 (34,461) (575,548) 417,764 100,443 518,207 91,802 (34,461) (57,341) 417,764 100,443 20,085,449 (6,891,509) (13,193,940). (10,773,056) 9,067,596 0.46% 0.50% 0.43% -3.88%' 1.11% GOVERNMENT -WIDE General Fund 3002) To move one months expense for animal care to PY Animal Care Expense Fund Balance - Unrestricted 3003) To record accrual for franchise fees related to the Enterprise Fund for September Ming Franchise Fee Receivable Franchise Fees - EF 3004) To write offdifference in Emergicon revenue to PY Emergicon Revenue - Ambulance Fund Balance - Unrestricted 3006) To record difference in accrued payroll Salaries Expense Accrued Payroll 3009) To move expense that should have been accrued in PY into fiord balance Fund Balance - Unrestricted Electric Expense is Liabilities Net Assets Revenue Expense GOVERNMENT -WIDE- Continued Government -Wide Only 4005) To record payroll taxes for vacation and sick accruals FICA Expense Accrued FICA Reitrement Expense Accrued Retirement Total current year FROM PRIOR YEAR Total prior year differences TOTAL DIFFERENCES POST TO EQUITY TOTAL EFFECT TOTAL PER AUDIT AS A PERCENT Assets Liabilities Net Assets Revenue Expense 8,446 (8,446)' 7,452 , (7,452) 15,443 (21,992) (9,661) (1,188) 17,398 (109,397) 143,263 (33,866)' (109,397) 143,263 (33,866) (93,954) (21,992) 133,602 (1,188) (16,468), (17,656) (93,954) (21,992) 115,946 (1,188) (16,468)' 18,489,452 (8,175,703) (10,313,749)' (6,479,752) 5,508,539 -0.51% 0.27% -1.12% 0.02%', -030% STaRgeTEXAhS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes IN Not Applicable ❑ Yes I ❑ Not Applicable Council Meeting Date: March 18, 2013 Submitted By: Mike Brice City Manager Reviewed/Approval Initials) Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Consider, Discuss and Possibly Approve Soliciting Request for Proposals (RFP) for a Standby Contract for Emergency Response, Management and Recovery Services. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACI{GROUND/SUMMARY OF ITEM We recently discussed soliciting a request for proposals for disaster response and debris removal. This will speed up the process of getting outside vendors on the ground and working after a disaster. There is no cost to the city until and unless the city authorizes the chosen vendor to proceed. Until that time the vendor will remain "on call'. At this time staff is requesting the RFP be solicited to receive proposals from interested vendors. Proposals will then be reviewed and evaluated and staff will recommend a vendor to the Council for approval STAFF OPTIONS & RECOMMENDATION List of Supporting Documents: • Standby contract Prior Action/Review by Council, Boards, Commissions or Other Agencies: REQUEST FOR PROPOSAL FOR STANDBY CONTRACT FOR EMERGENCY RESPONSE, MANAGEMENT, AND RECOVERY SERVICES RFP # 01-2013 as 0 441-f-Vv Issued By: Owners City of Sanger, Texas Name Mike Brice, City Manager Address 502 Elm St., Sanger Texas Mail Address PO Box 1729, Sanger, Texas 76266 Telephone 940-458-7930 Fax 940-458-4180 Email mbrice@sangertexas.org Date of Issue: March18, 2013 Due Date/Time for Receipt of Proposals: May 15, 2013 @ 2:00 P.M. Revised February 5, 2013 NfB TEXAS To: All Proposers From: Mike Brice Tel: 940-458-7930 Title: City Manager Email: mbrice@sangertexas.org Re: Request for Proposal for Standby Contract for Emergency, Response, Management & Recovery Services Enclosed is a Request for Proposal (RFP)(Solicitation for a Standby Contract for Emergency Response, Management, & Recovery Services in the event of a natural or man made catastrophe. Our community is subject to the ravages of such disasters and catastrophes. Therefore as set forth by FEMA, each community should be prepared in advance for such an occurrence. One step in this process is to contract with qualified firms for them to be on standby to assist immediately in the Response, Management, Logistics and/or Recovery from any such disaster. We are therefore soliciting proposals from experienced disaster management and emergency response firms for a Standby Contract for Emergency Response, Management & Recovery Services, in compliance with FEMA Debris Management Guide 325. This solicitation contains detailed requirements and directions. Please follow them very closely. Failure to follow these directions, provide the required attachments, or submit the proposal in the required format, may lead to disqualification. Proposers shall be judged on multiple criteria, not primarily on price, and the firm or firms found to be the most qualified and in the Owners best interest shall be selected. Minority, women -owned and small disadvantaged businesses are encouraged to participate. Firms intending to respond must notify the city by the date specified. Only those firms who register shall be qualified to submit proposals. We appreciate each firm's interest and attention to this matter. Sincerely, Mike Brice City Manager Page 2 of 73 Igeh a TEXAS REQUEST FOR PROPOSAL DEBRIS REMOVAL, REDUCTION, and DISPOSAL SERVICES Table of Contents Section PAGE 1 Objective......................................................................................... 5 2 Definitions.......................................................................................5 3 Items included with Request for Proposal ...................................... 5 4 Submission of Proposal................................................................... 6 5 Proposal Due Date........................................................................... 8 6 Proposal Requirements.................................................................... 8 7 Proposal Evaluation...................................................................... 11 8 Evaluation Criteria........................................................................ 11 9 Written Requests for Interpretation/Clarifications ........................ 12 10 Oral Presentation........................................................................... 12 11 Withdrawal of Proposal................................................................. 13 12 Acceptance/Rejection....................................................................13 13 Acceptance Period......................................................................... 13 14 Time Line...................................................................................... 13 15 Contractor's Certification and Responsibility ............................... 13 16 Costs Incurred by Proposers......................................................... 14 17 Contractor's Personnel.................................................................. 14 18 Reservation of Owner's Rights ..................................................... 15 19 Subcontracting...............................................................................15 20 Disadvantaged Business Enterprise Program ................................ 16 21 Contract.........................................................................................17 22 Proprietary Information................................................................. 17 23 Licenses and Certificates.; ............................................................. 17 24 Continuing the Work..................................................................... 17 25 Waiver of Claims.......................................................................... 18 26 Change in Scope of Work............................................................. 18 27 Use of Premises............................................................................. 19 28 Estimated Quantities..................................................................... 19 29 Performance.................................................................................. 19 30 Payment and Performance Bonds Surety Letter ........................... 20 31 Payment/Invoices..........................................................................20 32 Records and Right to Audit...........................................................21 33 Safety.............................................................................................22 34 Insurance Requirements................................................................ 22 35 Public Entity Crimes..................................................................... 25 36 Conflict of Interest........................................................................ 25 Page 3 of 73 37 Collusion.......................................................................................25 38 Protest Procedure.......................................................................... 26 39 Award and Term........................................................................... 27 40 Jurisdiction....................................................................................27 41 Change in Ability to Perform........................................................ 27 Scopeof Work............................................................................... 28 PricingSchedule............................................................................ 56 Sample Bond Commitment Letter ................................................ 72 ProposalForm............................................................................... 73 Page 4 of 73 S�jfi'1AS REQUEST FOR PROPOSAL DEBRIS REMOVAL, REDUCTION, and DISPOSAL SERVICES 1. OBJECTIVE: It is the intent of the Owner to obtain proposals from qualified firms to establish a Standby Contract for Emergency Response, Management, and Recovery Services. These services will not be authorized until such time as a Notice to Proceed has been issued; typically in response to a natural or man-made disaster. 2. DEFINITIONS: Whenever, in these Instructions, the terms defined in the Contract are used (or pronouns used in their place), the intent and meaning of such terms shall be interpreted as indicated in the Contract. In addition, the following definitions shall apply: A. Proposal means an executed formal document submitted to the Owner stating the goods, consultant services, and/or services, as applicable, offered by the proposer to satisfy the needs as requested in the Request for Proposal. B. Contract means the Agreement between the successful Contractor(s) and the Owner in the form attached to and included in this RFP Document. C. Goods, consultant services and/or services as applicable, mean: this STANDBY CONTRACT for EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY SERVICES. D. RFP Documents means this entire RFP DOCUMENT, all attachments, these Instructions to Proposers and any addendums issued prior to the date and time of submittal of the Proposals. E. Contractor or Prospective Contractor or Proposer means any person or firm having a contract with or proposing to the Owner as a result of this RFP. 3. ITEMS INCLUDED WITH REQUEST FOR PROPOSAL: Cover Sheet, Owners Proposal Letter, Request for Proposal Scope of work Pricing Schedule Page 5 of 73 Sample Surety Letter Sample Prospective Contractors Proposal Letter 4. SUBMISSION OF PROPOSAL: A. SUBMITTAL: Proposals shall be enclosed in an opaque sealed envelope or package, addressed to the Owner. The name and address of the prospective Contractor, the date and hour of the proposal submittal, and the title Request for Proposals for Standby Emergency Response, Management, and Recovery Services RFP shall be placed on the outside of the envelope. All items required for a responsive Proposal shall be included. It is the responsibility of the Proposer to ensure that the Proposal Package is complete and received at the proper time. B. EXAMINATION OF RFP DOCUMENTS: It is the responsibility of each Proposer before submitting a Proposal, to: a) Examine the RFP documents thoroughly; and b) Consider and comply with all federal, state and local laws and regulations, and local conditions that may affect cost, progress, or performance of the project. C. FORMAT: Proposals must follow the format of the RFP and be structured so as to follow the required sequence. Each Contractor shall submit seven (7) complete sets of the proposal (one hard copy marked "Original" and six (6) marked "Copy") and one electronic copy on a disc or CD. Email copies and fax copies shall not be accepted. D. EXPERIENCE: Prospective Contractors must have experience in work of the same or similar nature, similar volumes, be capable of funding such potentially massive work for weeks or longer, must provide a reference list of at least five (5) Government customers for whom they have performed similar services, and Hurst provide all information as specified herein. U. EXCEPTIONS: Prospective Contractors are advised that exceptions to any of the terms contained in this RFP must be identified in the response to the RFP. Failure to do so may lead the Owner to declare any such term non- negotiable, and/or may lead to the disqualification of the proposal. F. EXPENSES OF PREPARATION: The Owner is not responsible for any expenses which Prospective Contractors may incur in preparing and submitting proposals called for in this Request for Proposal. G. INTERVIEWS: The Owner reserves the right to conduct personal interviews or require presentations from any or all prospective Contractors prior to selection. The Owner will not be liable for any costs incurred by the proposer in connection with such interviews/presentations (i.e., travel, accommodations, etc.). Page 6 of 73 H. MODIFICATION: The Owner reserves the right to request that the proposer modify their proposal to more fully meet the needs of the Owner, and/or to more fully describe their proposal. I. ADDITIONAL INFORMATION: The Prospective Contractor shall furnish such additional information as the Owner may reasonably require. This includes information which indicates financial resources as well as ability to provide and maintain the services and/or recovery operations for several weeks or more. The Owner reserves the right to make investigations of the qualifications of the proposer as it deems appropriate, including but not limited to a financial review and a background investigation. J. NEGOTIATIONS: The Owner reserves the right to negotiate modifications to proposals that it deems acceptable, reject any and all proposals, and to waive minor irregularities in the procedures. K. PERIOD OF ELIGIBILITY: All proposals submitted shall be binding for one hundred twenty (120) calendar days following the date of opening. L. ALTERNATE PROPOSALS: a. An alternate proposal is viewed by the Owner as a proposal describing an approach to accomplishing the requirements of the Request for Proposals, which differs, from the approach set forth in the solicitation. b. An alternate proposal may also be a second proposal submitted by the same proposer, which differs in some degree from its basic or prime proposal, but is included within the same proposal package. c. Alternate proposals may address the technical approach, or other provision or requirements set forth in the solicitation. d. The Owner may, during the initial evaluation process, consider all alternate proposals submitted. M. ADDENDA: If it becomes necessary to revise or amend any part of the Request for Proposal, the Owner will furnish the revision by written Addendum to all prospective Contractors who received an original Request for Proposals. It will be the responsibility of the proposer to contact the Owner prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with the proposal. Failure to include signed Addendum with the proposal shall be grounds for rejection of a proposal. N. EXECUTION OF CONTRACT: The Contract between Proposer and Owner shall be in the form of the "Agreement" provided by Owner. The successful Proposer shall assist and cooperate with the Owner in executing the Contract in a timely manner if notified of a successful award by Owner. Page 7 of 73 O. TAXES: Cost of all sales and other taxes for which the Proposer is liable under the Contract shall be included in the Proposal. P. NOTICE OF INTENT: Proposers must respond by April 5, 2013 in writing indicating their intent to respond to the RFP. Responses shall be submitted to City of Sanger, Attention City Manager, PO Box 1729, Sanger, Texas 76266. Responses should be on Company Letterhead and indicate the contact person for the Company. Failure to send a notice of intent will preclude any RFP submitted to be considered. 5. PROPOSAL DUE DATE: Sealed proposals will be received at the Sanger City Hall on Wednesday, May 15, 2013, by 2:00 PM. Proposals shall be opened by the Evaluation Committee in private. Any awards resulting from an evaluation shall be announced publicly. Proposals received by the Owner after the time specified for receipt will not be considered. Proposers shall assume full responsibility for timely delivery of their proposals to the location designated for receipt of proposals. Fax Copies and Email Copies shall not be accepted. 6. PROPOSAL REQUIREMENTS: Proposals shall include all of the information required by the Request for Proposal, and any additional data that the Prospective Contractor deems pertinent to the understanding and evaluation of the proposal. Proposals are to be addressed as follows for mail, express delivery or hand delivery: Owner/Representative: Mike Brice Title: City Manager Owner: Sanger, Texas For Other Delivery: 502 Elm St. For U S Mail: PO Box 1729 Tel: 940-458-7930 Fax:940-458-4180 Email: mbrice@sangertexas.org Page 8 of 73 Proposals shall be organized and sections tabbed in the following order. All Proposals shall include at minimum: TITLE PAGE: Show the name of proposer's firm, address, telephone number, email, name of contact person, date, and the subject: RFP 401-2013 - REQUEST FOR PROPOSAL FOR STANDBY CONTRACT FOR EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY SERVICES. TABLE OF CONTENTS: Include a clear identification of the material by tab and by page number. Tab 1 - Contractor's Profile and Submittal Letter A. Submittal Letter signed by an authorized agent of the Prospective Contractor. B. A proposal statement setting forth in detail how the Proposal meets the proposal requirements and evaluation factors and, where applicable, C. Organizational structure and locations of business with ownership interests Tab 2 — Qualifications Provide a description and history of the firm focusing on the following: A. Experience in all aspects of emergency management, including response, procurement, operation, planning, contract management, and accounting systems. B. Document knowledge and experience with state and local emergency management agencies; state and federal programs; funding sources and reimbursement processes. C. Demonstrate detailed experience and expertise pertaining to all of aspects the Scope of Work set forth herein. D. Demonstrate knowledge of environmental requirements and regulations. Tab 3 - Technical Approach A. Provide a narrative description with an organizational chart outlining the mobilization, operational plans, and structure, services to be provided and how and when these services shall be provided. This description should fully and completely demonstrate the Prospective Contractor's intended methods for servicing the requirements of all aspects of the Scope of Work set forth herein. B. Prospective Contractor may offer alternative solutions/options to achieve successful completion of the Scope of Work detailed herein. Tab 4- Reimbursement Process A. Prospective Contractor shall demonstrate their knowledge of and experience with the FEMA reimbursement process; the FEMA initial Damage Page 9 of 73 Estimates; Immediate Needs Funding (INF), the Project Worksheets completion and application process. Tab 5- Key Personnel A. Include a listing of key staff including resumes for each describing experience, training, and education in the required services. Identify staff experience working with governmental entities and list those projects. B. Include an affirmative action plan for all personnel. Tab 6- Proposed Subcontractors Include a listing of proposed subcontractors. Delineate those subcontractors who are Disadvantaged Business Enterprises, as defined in 49CFR23, and such other minority, woman -owned and small business enterprises. Tab 7 - Pricing Schedule A. Each Prospective Contractor must complete, execute, and submit the Proposal Form included herewith. B. The Pricing Schedule attached hereto shall be submitted and shall include all costs associated with the performance of the contract including travel and out-of-pocket expenses. The contractor will be responsible for all costs associated with ineligible debris. Tab 8 — References Contractor shall provide at least five (5) governmental entity references for which the firm has performed similar work of the same or similar magnitude to those requested in this solicitation, including the contact name, entity, address, telephone number, e-mail address, and date and term of the contract and at least five letters of reference from previous clients Tab 9 — Insurance Attach evidence of required insurance in the amounts indicated. If available, a properly completed ACORD Form is preferable. Tab 10- Financial Statements All Prospective Contractors shall supply an audited, financial statement for each of the past two years. A third party prepared financial statement is acceptable for one of the two years if an audited statement is not available. Any such third party certified statement shall be signed and certified by the third party Certified Public Accountant (CPA) and signed and certified as accurate by the Prospective Contractor. Tab II- Addenda Contractor is responsible for contacting Owner to identify any Addenda's issued for this Request for Proposal. Any Addenda issued subsequent to the release of this solicitation must be acknowledged by signature of the authorized representative of the Prospective Contractor, and a copy in provided in this section. Tab 12 — Exceptions Page 10 of 73 Include any/all exceptions taken to the content of the solicitation itself or any contract or legal agreement(s) or document(s) related to the solicitation. Any exceptions shall be reviewed by Owner for appropriateness and is only valid if accepted in writing by Owner. Tab 13 — Litigation: Prospective Contractors Contractors shall provide all judgments entered into against the Prospective Contractor by any Federal, State or Local Courts within the past ten (10) years; any criminal conviction ever issued against the Prospective Contractor or its owners or principals, and all civil, criminal and administrative proceedings pending against the Prospective Contractor at this time. Tab 14 — Bonding Capacity Include an executed Letter of Commitment, proof of bonding capacity issued by the Surety Company for the Payment and Performance Bond, per the attached sample letter. 7. PROPOSAL EVALUATION: The Owner shall award to the responsive and qualified proposer(s) whose proposal is determined to be the most advantageous to the Owner. Evaluation of proposals shall be based on the evaluation factors set forth in the Request for Proposals and any other relevant information obtained through the evaluation process, and the interviews, if held. 8. EVALUATION CRITERIA: The evaluation criteria define the factors that will be used by the evaluation committee to evaluate and score responsible and qualified proposals. Prospective contractors shall include sufficient information to allow the evaluation committee to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. The contract will be awarded to the most qualified contractor per the evaluation criteria listed below. Qualifications of the Contractor................................................25% • Number of years of experience in disaster response: company and/or predecessors most have at least 5 years of experience in this field; more preferred • List similar projects your company has completed in the last five years. • Degree of experience in all areas of emergency response, management and recovery • Experience with FEMA reimbursement programs and funding issues • Proof of satisfactory or better performance on contracts of similar scope and size: references and letters of reference must verify successful completion of similar projects • In house client training capabilities: provide certification of emergency management training Qualifications of staff.............................................................20% • Assurance of dedicated project team Page 11 of 73 Experience of key team members in area identified under experience of prospective contractor: identify senior and project management Affirmative Action of prospective contractor: describe local and minority subcontracting plan Education and experience of prospective contractor personnel: provide brief resumes Technical Ap rp oach......................................................15% • Experience of prospective contractor in previous similar projects • Technical approach of the prospective contractor to mobilize and perform the many aspects of the work • Ability to respond in a timely manner with the necessary resources Financial Stabilitv..................................................................15% • Ability of prospective contractor to continue to proceed until funding becomes available • Previous financial handling of multiple contracts in multiple disasters Invoicing program History of satisfactory payment procedures of subcontractors Price.................................................................................10% • Pricing schedule will be evaluated for reasonableness • All line items must be priced exactly as quoted within the RFP Regardless of any alternates which may be proposed Technical and Reimbursement Assistance.....................................15% • Experience of prospective contractor in relation to tracking, recording, and data processing Prospective contractors knowledge and experience of Federal reimbursement guidelines Experience in emergency debris management plan preparation 9. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS No oral interpretations will be made as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this RFP must be sent in writing (mail, email or fax) to the Owner and received no later than five (5) days prior to the proposal due date. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the proposal. All such addenda shall become part of the contract documents. The Owner will not be responsible for any other explanation or interpretation of the RFP made or given prior to the award of the contract. The Owner will not respond to questions received after the specified deadline. 10. ORAL PRESENTATION: An oral presentation of proposal may be requested of any Prospective Contractor at the Evaluation Committees discretion. Contractors are cautioned not to assume that presentations will be required and should include all pertinent and required information in their original proposal package. Page 12 of 73 11. WITHDRAWAL OF PROPOSAL: The Proposal may be withdrawn by the Proposer by means of a written request, signed by the Proposer or its duly authorized representative. Such written request must be delivered to the place specified in the Request for Proposals/Advertisement for the receipt of Proposals prior to the scheduled closing time for receipt of Proposals. Modifications will not be accepted or acknowledged after the date and time for submission of proposals. 12. ACCEPTANCE/REJECTION: The Owner reserves the right to accept or reject any or all proposals received as a result of this RFP, or to negotiate separately with competing contractors, and to waive any informalities, defects, or irregularities in any proposal, and to accept that proposal or proposals, which in the judgment of the proper officials, is in the best interest of the Owner. 13. ACCEPTANCE PERIOD: Any proposal in response to this solicitation shall be valid for 120 calendar days. At the end of this time the proposal may be withdrawn at the written request of the Prospective Contractor if no award has been made. If the RFP is not withdrawn at that time, it shall remain in effect until an award is made or the solicitation is cancelled. The Owner reserves the right to request an extension of the period of validity the proposals if the contract has not been negotiated within 120 days from the submittal date of the RPF. 14. TIME LINE: Following is a listing of actions and anticipated dates; the Owner reserves the right to change the dates, if necessary. Advertising & Publislring RFP March 24, 2013 and March 31, 2013 Deadline for Notice of Intent April 5, 2013 Deadline for Questions/Clarifications May 10, 2013 Proposal Submittal Date Deadline May 15, 2013 @ 2:00 PM 15. CONTRACTOR'S CERTIFICATION AND RESPONSIBILITY: By submitting a proposal, Prospective Contractors represent that: A. The Prospective Contractor has fully read and understands the RFP in its entirety, has fully read and understands the proposal method, the evaluation criteria and has full knowledge of the scope, nature, and quality of work to be performed. The Prospective Contractor's proposal is made in accordance therewith. B. The Prospective Contractor possesses the capabilities, experience, resources, financial wherewithal, and personnel necessary to provide efficient and successful services as set forth in the Scope of Services to the Owner, and; C. Before submitting a proposal, each Contractor shall make all investigations and examinations necessary to ascertain site and/or local conditions and Page 13 of 73 requirements affecting the full performance of the contract and to verify any representations made upon which the Contractor will rely. If the Contractor receives an award because of its proposal submission, failure to have made such investigations and examinations will in no way relieve the Contractor from its obligations to comply in every detail with all provisions and requirements of the contract, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim by the Contractor for additional compensation or relief. 16. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the Owner, or any work performed in connection therewith, shall be borne solely by the Prospective Contractors. No payment will be made for any responses received, or for any other effort required of, or made by, Prospective Contractors in responding to this RFP. 17. CONTRACTOR'S PERSONNEL: A. The Contractor represents that it has or shall secure at its own expense, all necessary personnel required to perform the services under the resulting contract. Such personnel shall not be employees of or have any contractual relationship with the Owner. B. The Contractor shall be responsible for ensuring that its employees, agents, and subcontractors comply with all applicable laws and regulations and meet all federal, state, and local requirements related to their employment and position. The Owner reserves the right to require the Contractor to remove any employee from working on the resulting contract, which the Owner deems incompetent, careless, or otherwise objectionable. C. The Contractor certifies that it does not and will not during the performance of the contract employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986, as amended. D. During the performance of the contract, the Contractor agrees to the following: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, handicap, or national origin, except when such condition is a bona fide occupational qualification reasonably necessary for the normal operations of the Contractor. 2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, shall state that such Contractor is an Equal Opportunity Employer. 3. The Contractor and any subcontractor shall pay all employees working on this contract not less than minimum wage specified in the Fair Labor Standards Act (29 CFR 510-794) as amended. Page 14 of 73 18. RESERVATION OF OWNER'S RIGHTS: In addition to all other rights provided the Owner under State law, the Owner specifically reserves the following rights: A. Owner reserves the right to rank firms and negotiate with the highest ranked firms in accordance with the Evaluation Criteria set forth herein. Negotiation with an individual prospective Contractor does not require nor prohibit negotiation with others. B. Owner reserves the right to select the proposal that it believes will serve the best interest of Owner. C. Owner reserves the right to reject any or all Proposals. D. Owner reserves the right to cancel the entire Request for Proposal or to cancel the award of any Contract at any time before the execution of such Contract by all parties without any liability. E. The Owner reserves the right to waive any informality, irregularity or immaterial error in the Request for Proposal or in any Proposal received, or reject any and/or all Proposals, or re -advertise. F. Owner reserves the right to request any necessary clarifications or proposal data without changing the terms of the proposal. G. Owner reserves the right to select a Contractor(s) on the basis of the original proposals without negotiation. H. All proposals received from Contractors in response to this Request for Proposal will become the property of the Owner and will not be returned to the proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the Owner. I. In the event only one responsive proposal is received, the Owner reserves the right to award to the sole proposer; re -advertise the Request for Proposal, with or without making changes to the evaluation factors; or elect not to proceed. For and in consideration of the Owner considering Proposals submitted, the Proposer, by submitting its Proposal, expressly waives any claim to damages of any kind whatsoever, in the event the Owner exercises its right to cancel the award in accordance herewith. The Owner reserves the right to select, from among the various Proposal alternates, those alternates to be included in the final Contract as well as the right and option to award or re -solicit Proposal alternates in any sequence or at any time deemed to be in the best interest of the Owner. 19. SUBCONTRACTING: A. Contractor shall not employ any subcontractor, supplier, or other person or organization whether initially or as a substitute, against whom the Owner Page 15 of 73 may have reasonable objection. The Contractor shall not be required to employ any subcontractor, supplier, or other person or organization to furnish or perform any of the work against whom the Contractor has reasonable objection. The Contractor shall provide an opportunity for local subcontractors, minority and Disadvantaged Business Enterprises (DBE's) subcontractors to participate in the work. B. All subcontractors, suppliers, or other persons or organizations (including those who are able to furnish the principal items of materials or equipment) shall be submitted to the Owner for acceptance if requested by Owner. The Owner's acceptance, in writing, of any such subcontractors, suppliers, or other person or organization so identified may be revoked on the basis of reasonable objection after due investigation, in which case the Contractor shall submit an acceptable substitute. No acceptance by the Owner of any such subcontractor, supplier, or other person or organization shall constitute a waiver of any right of the Owner to reject defective work. Action by the Owner awarding a Contract to a firm that has disclosed its intent to assign or Subcontract in its response to the RFP, shall constitute approval thereof. C. The Contractor shall be fully responsible to the Owner for all acts and omissions of the subcontractors, suppliers, or other persons, or organizations performing or furnishing any of the work under a direct or indirect contract with the Contractor just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the resulting contract documents shall create for the benefit of any such subcontractors, suppliers, or other persons, or organizations, any contractual relationship between the Owner and any such subcontractors, suppliers, or other persons or organizations, nor shall it create any obligation on the part of the Owner to pay or to see to the payment of any money due any such subcontractors, suppliers, or other persons, or organization, except as may otherwise be required by laws and regulations. D. The Contractor shall be solely responsible for scheduling and coordinating the work of subcontractors, suppliers, or other persons, or organizations performing or furnishing any of the work under a direct or indirect contract with the Contractor. The Contractor shall require all subcontractors, suppliers, or other persons, or organizations performing or furnishing any of the work to communicate with the Owner through the Contractor. E. All work performed for the Contractor by a subcontractor or supplier shall be pursuant to an appropriate agreement between the Contractor and the subcontractor or supplier that specifically binds the subcontractor or supplier to the applicable terms and conditions of the resulting contract for the benefit of the Owner. 20. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM: The Owner promotes policies which assure and encourage the full participation of Disadvantaged Business Enterprises (DBE) in the provision of goods and services. Page 16 of 73 Disadvantaged Business Enterprises, as defined in 49 CFR 23, shall have equal opportunity to compete for and perform subcontracts which the contractor enters into pursuant to this contract. The Contractor shall use their best efforts to solicit bids from and to utilize DBE subcontractors or subcontractors with meaningful minority group and female representation among their employees. 21. CONTRACT: The contents of this REP and all provisions of the successful proposal deemed pertinent by the Owner may be incorporated into a contract and become legally binding when approved and executed by both parties. Contents of the Contract may contain changes from the Owner's perspective as a result of the REP process and proposal(s) received. The final negotiated contract may include the scope of work as outlined in this REP along with the successful Contractor's submittal and any additions or deletions made at the discretion of the Owner as a result of this RFP process. The Contract will be a standby contract for use in dealing with response to emergency situations. Work related to the Contract shall commence upon issuance of a Notice to Proceed. 22. PROPRIETARY INFORMATION: Proposers should be aware that the Request for Proposal and the responses thereto are in the public domain. However, the proposers may identify specifically any information contained in their proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. A. All proposals received from proposers in response to this Request for Proposal will become the property of the Owner and will not be retuned to the proposers. In the event of contract award, all documentation produced as part of the contract will also become the exclusive property of the Owner. The Owner has the right to use any or all ideas presented in any reply to this REP. Selection or rejection of any proposal submitted does not affect this right. 23. LICENSES AND CERTIFICATES: A. The Owner reserves the right to require proof that a Prospective Contractor is an established_ business operating in compliance with the law. B. Each Prospective Contractor shall be licensed and qualified to do business in its area of expertise. Each firm shall submit with their proposal a copy of, and maintain the appropriate licenses and certificates during the term of any resulting contract, and any extensions. C. The Contractor is to procure all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the Work under this Agreement. 24. CONTINUING THE WORI{: The Contractor shall carry on the work and adhere to the progress schedule during all disputes or disagreements with the Owner. No work shall be delayed or postponed pending resolution of any disputes or disagreements, except as the Owner and Contractor may otherwise agree in writing. Page 17 of 73 25. WAIVER OF CLAIMS: Once any contract resulting from this RFP expires, or final payment has been requested and made, the respective Contractor shall have no more than ninety (90) calendar days to present or file any claims against the Owner concerning such contract and thereafter, such claim shall be deemed waived. 26. CHANGE IN SCOPE OF WORK A. The Owner may order changes in the work consisting of additions, deletions, or other revisions within the general scope of the contract. No claims may be made by the Contractor that the scope of the project or of the Contractor's services has been changed, requiring changes to the amount of compensation to the Contractor or other adjustments to the contract, unless such changes or adjustments have been made by written amendment to the contract signed by the Owner and Contractor. It is noted that this is a unit price contract and nothing herein shall limit the number of units of work which may be required by a disaster. Once issued a Notice to Proceed (NTP), unless limited by area or amount, the Contractor shall proceed at the daily directive of the Owner with the entire work required hereunder. B. If the Contractor believes that any particular work is not within the scope of work of the contract, is a material change, or will otherwise require more compensation to the Contractor, the Contractor must immediately notify the Owner's Representative in writing of this belief. If the Owner's Representative believes that the particular work is within the scope of the contract as written, the Contractor will be ordered to and shall continue with the work as changed and at the cost stated for the work within the scope. The Contractor may then assert its right to an adjustment under the terms and conditions set forth herein for claims. C. The Owner reserves the right to negotiate with the awarded Contractor(s) without completing the competitive RFP process for materials, products, services, and/or items similar in nature to those specified within this RFP for which requirements were not known or realized at the time of issuance of the RFP. D. The Contractor shall commence performance on the date set forth in the Notice to Proceed which date shall be determined by the Owner prior to, during or after any disaster. E. The Contractor shall, after Notice to Proceed and with the Owner's direction, provide a work plan showing where operations will begin and which streets/roads will be cleared on a daily basis. The plan will be updated each day of operation. Contractor shall provide a computerized daily update of progress, showing the streets cleared by web map, the volumes recovered, the location of crews, and the estimated percentage completion. Such program shall be web based, and shall be accessible by the Owner with a password provided by Contractor or as an active website available without password to the public, as instructed by the Owner. Page 18 of 73 Contractor shall provide examples of such work plan, their web based programs, their plans for its use, and the hosting thereof in their proposal. 27. USE OF PREMISES: A. The Contractor shall assume full responsibility for any damage to any work areas or to the owner, homeowner, or occupant thereof, or of any adjacent land or areas, resulting from the performance of the work. Contractor shall maintain a toll -free hotline answered 24 hours per day to professionally accept homeowner and other claims. Contractor shall provide in its proposal, a summary of and sample computerized documents exhibiting its complete claim resolution program to include computerized complaint logs, complaint report forms, site visit and inspection forms, and computerized resolution reporting forms and summaries for the Owner. Should any claim be made by any such owner or occupant because of accident, intentional act, the performance of the work, or for any other such reason the cause of which is the Contractor or their Subcontractors, Agents or Employees, the Contractor shall promptly settle with such party by negotiation or otherwise resolve the claim by arbitration or other dispute resolution proceeding or at law. Contractor shall provide a weekly computerized update of all claims and complaints and their disposition, both individually and in summary form. B. During the progress of the work, the Contractor shall keep their sites free from accumulations of waste materials, rubbish, and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials, rubbish, and debris from and about the sites, as well as tools, appliances, equipment, machinery and/or surplus materials. C. The Contractor shall take care to monitor and make every effort to prevent or mitigate spills of petroleum products and hydraulic fluids. Any such spills shall be remediated immediately by the Contractor. D. No tracked equipment shall be allowed on public streets or R.O.W.'s without the written permission of the Owner. 28. ESTIMATED QUANTITIES: The Owner reserves the right to increase or decrease estimated quantities as required. Estimated quantities as shown within this RFP are for estimating and proposal purposes only. It is understood by all Prospective Contractors that these are only estimated quantities and the Owner is not obligated to purchase any minimum or maximum amount during the life of the contract. The actual volumes of any work can only be identified subsequent to a disaster, and as the work proceeds. The Contractor shall be required to perform all work required by the Contract regardless of volume. 29. PERFORMANCE: The selected Contractor shall perform the resulting contract in a timely fashion. If the disaster is such that it may reasonably be predicted in advance, Contractor shall have Management personnel within the - Emergency Operations Center (EOC) 24-48 hours prior to the arrival of the disaster. If the disaster is such that the disaster could not be predicted, the Page 19 of 73 Contractor shall have Management personnel within the EOC within 24 hours after the event. Contractors Management personnel shall assist the Owner to plan a response, plan for the arrival of the event if possible, and to initiate the Emergency Push and initial debris removal and rescue operations. Contractor shall mobilize work crews and heavy equipment within such period of time as may be set forth within the Notice to Proceed. Crews shall be mobilized in a staggered phasing so as not to overwhelm the resources of the monitoring body. Contractor shall describe its mobilization program and past experience with such mobilization. Contractor should clearly exhibit experience in large previous compelling mobilizations, to multiple sites, with short time frames. 30. PAYMENT AND PERFORMANCE BONDS/ SURETY LETTER: The successful bidder shall be required to provide payment and performance (surety) bonds for the entire amount of the Contract price to insure the successful performance of the terms and conditions of the contract. The payment and performance bond shall be subject to forfeiture for failure on the part of the successful bidder to perform its obligations under the contract. The bond must be provided within seven (7) days of written Notice to Proceed. The payment and performance bond is to be secured from a surety or insurance company listed on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, with at least an A -rating in the latest printing of the A.M. Best's key rating guide, to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's key rating guide and is licensed in this State to write surety bonds. As this Contract is on a Standby Emergency Basis, the Owner must be certain that the offeror has the capability to obtain, within a few days, in the face of a major disaster, a surety bond to cover the extensive Emergency work which may be required and which work must be initiated almost immediately. Therefore, to ensure such capability, the Owner requires the Proposed Contractor to provide a signed Letter of Commitment from their surety company meeting the requirements delineated above, with their proposal in the form and containing the required terms and conditions as set forth herein. The Letter of Commitment shall exhibit clearly the proposed Contractor's ability to obtain, and upon a valid Notice to Proceed, the surety's obligation to provide, a surety Payment and Performance bond for the Project for an amount up to $10,000,000.00. The Owner reserves the right to seek clarifications to satisfy the requirements of the commitment letter. See the attached sample Surety Commitment letter. Failure to include an appropriate executed letter from the surety in acceptable format shall be grounds for rejection of the Proposal. 31. PAYMENTANVOICES: All Prospective Contractors must specify on their Proposal letter the exact company name and address which must be the same as shown on invoices submitted for payment. Contract payments shall be made in arrears, within fifteen (15) days after approval of a billing statement for actual work done by the Contractor(s). All billing statements or invoices Page 20 of 73 submitted for payment shall be original and should be sent to Owner at the following address: City of Sanger Attention City Manager PO Box 1709 Sanger, TX 76266 Billing statements or invoices should include company name and address, locations of where work has been performed, reconciliation sheets for each day's work, and support documentation as required. The successful Contractor will be responsible for all work and/or debris deemed ineligible. Retainage will be withheld from each contract payment in the amount of ten (10 %) percent. Retainage will be released upon the completion of the project including the resolution of all complaints, but not sooner than 90 days after the completion of all contract work to insure timely completion of the project and/or discovery of damage to public or private property. Contractor shall also submit executed lien. If Retainage exceeds Five Hundred Thousand ($500,000) Dollars, it shall no longer be collected or withheld. Invoices submitted for payment shall be accompanied by an electronic worksheet, in Microsoft Excel format, which includes information contained in the approved worksheets and/or debris ticket. The final format of the daily worksheet and information to be contained will be approved and agreed upon by the Contractor and the Contract Administrator. Any discrepancies between the Owner's records and the Contractor's submittals must be rectified, to Owner's satisfaction, by the Contractor, before payment on those items will be made by the Owner. Contractor shall computerize all tickets daily and present to the Owner as a summary reconciliation document within (48) hours of the daily completion of the work. Contractor shall note that thousands to tens of thousands of tickets may be produced per day and Contractors plans and computer program must encompass such potential volumes. Contractor should provide sample forms and program formats, describe their data processing experience, their data management center (if any), their data management programs and procedures and their key data management personnel in their proposal. Owner and Contractor shall meet daily (within 48 hours of the issuance of the tickets) to reconcile tickets and work performed. Contractor shall revise the computerized reconciliation sheets with any corrections discovered and re- present a corrected Daily Reconciliation sheet to the Owner for signature within twenty-four (24) hours thereafter. Both the Owner and the Contractor shall execute each Daily Reconciliation sheet after being verified as correct. Such Daily Reconciliation sheets shall then become the basis for billing documentation. Failure of contractor to keep adequate records as required in this proposal will result in delay or denial of payment by Owner. 32. RECORDS AND RIGHT TO AUDIT: The Contractor shall maintain adequate records, documents, and information to justify all charges, expenses Page 21 of 73 and costs incurred in performing the work for at least five (5) years after completion of this contract. The Owner shall have access to such books, records, and documents as required in this section for the purpose of inspection, reproduction, audit, and/or during normal business hours, at the Owner's expense, upon five (5) days prior written notice. 33. SAFETY: The Contractor shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, its employees on the job, and others. The Contractor shall comply with all applicable provisions of federal, state, and municipal safety laws, insurance requirements, standard industry practices, the requirements of the operations and this contract. The Contractor, directly or through its subcontractors, shall erect and properly maintain at all times, as required by the conditions and progress of the work, necessary safeguards for the safety and protection of the public, including securing areas, posting danger signs, placarding, labeling, or posting other forms of warning against hazards. When use of hazardous materials or equipment or unusual methods are necessary for execution of the work, or when the work includes the cleanup, remediation, and/or removal of bio-solids, bio-hazardous waste, or any hazardous or toxic materials, trash debris, refuse, or waste, the Contractor, its subcontractor(s) and their employees shall be trained and certified as required in the proper handling, use and care of equipment, materials, and hazardous operations, and shall exercise the utmost care and perform such activities under the supervision of properly qualified and/or competent personnel. 34. INSURANCE REQUIREMENTS: A. Prior to the time Contractor is entitled to commence any part of the project, work or services, Contractor shall procure, pay for, and maintain at minimum the following insurance coverage's with the stated limits or greater. Said insurance shall be evidenced by delivery to the Owner of (1) certificates of insurance executed by the insurers listing coverage's and limits, expiration dates and terms of policies and all endorsements whether or not required by the Owner, and listing all carriers issuing said policies; and (2) upon request a certified copy of each policy, including all endorsements. The insurance requirements shall remain in effect throughout the term of this Contract and any additional extensions. In addition, the Owner reserves the right to request physical evidence of this coverage by requesting the policy declaration page, and/or an estopped from the agent and/or company verifying the coverage is and/or has been continually in effect. The Contractor shall secure and maintain, at its sole cost and expense during the contract term and any subsequent extensions, the following insurance: 1. Commercial General Liability - in the amount of one million dollars ($t,000,000.00) aggregate/one million dollars ($1,000,000.00) per occurrence. The General Aggregate limit shall either apply separately to the resulting contractor or shall be at least twice the required occurrence limit. Page 22 of 73 2. Comprehensive Automobile and Water Vehicle Liability - covering any automotive equipment to be used in performance of the service, with a minimum limit in the amount of one Million dollars (1,000,000.00) per occurrence combined single limit / Any Auto. Physical Damage Insurance covering owned or rented machinery, tools, equipment, office trailers, and vehicles. 3. Worker's Compensation - Proposer shall provide a policy with employers liability coverage with limits of not less than one million dollars ($1,000,000.00) per occurrence for each accident or illness. The Worker's Compensation policy shall state that it cannot be cancelled or materially changed without first giving thirty (30) days prior notice thereof in writing to the Owner. Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall supply a signed copy of said notice. Any such exemption shall meet the requirements that qualify for an exemption under the applicable Worker's Compensation law. 4. Pollution and Remediation Liability A. Limits: with limits of not less than one million dollars ($1 000,000.00) annual aggregate / five hundred thousand dollars ($500,000.00) per occurrence, including the cost of defense during the term of the contract and for a period of five (5) years following the completion thereof. Such coverage shall include, but not be limited to: 1. Pollution Legal Liability- (legal liability arising out of the discharge, dispersal, release, seepage, migration or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gasses, hazardous materials, waste materials, or other irritants, contaminants, pollutants, into or upon the land, the atmosphere, or any watercourse or body of water, including groundwater at, under, or emanating from the work). 2. Remediation Legal Liability Expense - expenses incurred for or in connection with investigation, monitoring, removal, disposal, treatment, or neutralization of a condition arising from the discharge, dispersal release, seepage, migration, or escape of smoke, vapors, soot, fames acids, alkalis toxic chemicals, liquids or gases, hazardous materials, waste materials, or other irritants, contaminants, or pollutants into or upon the land, the atmosphere, or any watercourse or body of water, including groundwater at, under, or emanating from the work, as well as the cost to repair or replace real or personal property damaged during the course of Remediation Expense in order to restore the required Federal, State, Local, or Provincial laws, ordinances, regulations, or statutes, or any subsequent amendments thereof, and Page 23 of 73 3. Transportation Legal Liability / Expense Pollution Legal Liability or Remediation Legal Liability/Expense arising out of the movement by the Contractor of product or waste of the Owner to its final delivery point as specified in the resulting contract. Contractor agrees that the insurer shall waive it rights of subrogation, if any, against the Owner on Commercial General Liability and Worker's Compensation insurance coverage. The ACORD Certificate of Liability Insurance, with endorsements, shall be completed by the authorized Agent and returned to the Owner. Loss Deductible Clause: The Owner shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor The Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor, its subcontractors of every tier, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable. B. Conditions: Each insurance policy shall include the following conditions by endorsement to the policy: 1. Each policy shall require that thirty (30) days prior to expiration, cancellation, nomenewal or any material change in coverage's or limits, a notice thereof shall be given to the Owner by certified mail to: Contractor shall also notify the Owner, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal, or material change in coverage received by said Contractor from its insurer; and nothing contained herein shall absolve the Contractor of this requirement to provide notice. 2. Companies issuing the insurance policy, or policies, shall have no recourse against the Owner for payment of premiums. 3. The term "Owner" shall include all Authorities, Boards, Bureaus, Commissions, Divisions, Departments, and Offices of the County and individual members, elected officials, employees thereof in their official capacities, and/or while acting on behalf of the Owner. 4. Owner shall be named as an additionally insured on all policies of insurance. The policy clause "Other insurance" shall not apply to any insurance coverage currently held by the Owner to Page 24 of 73 any such future coverage, or to the Owner's Self Insured Retentions as, if any, of whatever nature. C. Subrogation: Contractor hereby waives subrogation rights for loss or damage against the Owner. 35. PUBLIC ENTITY CRIMES: All Proposers are hereby notified that a person or affiliate, who has been placed on the convicted vendor list, or the Federal suspension and/or debarment list, may not submit a proposal under this Request for Proposal. By submitting this Proposal, the Proposal Contractor certifies they are not suspended or debarred nor does their submittal violate the provisions of this paragraph. 36. CONFLICT OF INTEREST: The Contractor shall promptly notify the Contract Administrator, in writing, by certified mail, of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the Contractor's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest, or circumstance, the nature of work that such person may undertake, and request an opinion of the Owner as to whether the association, interest, or circumstance would, in the opinion of the Owner, constitute a conflict of interest. The Owner shall respond to such notification by certified mail within thirty (30) days. BY SUBMITTING THIS PROPOSAL, THE CONTRACTOR CERTIFIES THAT THEY HAVE NO CONFLICT WITH ANY EMPLOYEE, AGENT, ELECTED OFFICIAL OR OFFICER OF OWNER, NOR ANY OTHER CONFLICT AS MAY BE SET FORTH HEREIN. 37. COLLUSION: More than one Proposal from an individual, firm, partnership, corporation, association and/or related parties under the same or different names will not be considered. If the Owner believes that collusion exists among Proposers, all Proposals from the suspect firms will be rejected. Related parties mean Prospective Contractors or the principals thereof, which have a direct or indirect ownership and/or profit sharing interest in another Prospective Contractor or Pro -Proposer. Prospective Contractors shall comply with all local, state, and federal directives, orders, and laws as applicable to this REP and all resulting contract(s). Prospective Contractors, by responding to this RFP, certify that such response is made without previous understanding, agreement, or connection with any person, firm, or corporation making a proposal for the same item(s) and is in all respects fair, without outside control, collision, fraud, or otherwise illegal action. Page 25 of 73 38. PROTEST PROCEDURE: A. PROPOSAL PROTESTS. Any actual or prospective bidder/proposer, who is allegedly aggrieved in connection with the issuance of a proposal package or pending award of a contract, may protest to the Owner. B. REQUIREMENTS TO PROTEST: a) If the protest relates to the content of the bid/proposal package, a formal written protest must be filed no later than 5:00 pm on the fifth full business day after issuance of the proposal package. b) If the protest relates to the award of a contract, a formal written protest must be filed no later than 5:00 pm on the fifth business day after the posting of either the contract award recommendation or the contract award itself. The formal written protest shall identify the protesting party and the solicitation involved; include a clear statement of the grounds on which the protest is based; refer to the statutes, laws, ordinances, or other legal authorities which the protesting party deems applicable to such grounds; and specifically request the relief to which the protesting party deems itself entitled by application of such authorities to such grounds. c) A formal written protest is considered filed with the Owner when the Contract Administrator receives it. Accordingly, a protest is not timely filed unless it is received within the time specified above. Failure to file a formal written protest within the time period specified shall constitute a waiver of the right to protest and result in relinquishment of all rights to protest by the proposer. C. SOLE REMEDY. These procedures shall be the sole remedy for challenging the content of this RFP or the award of a contract. Prospective Contractors are prohibited from attempts to influence, persuade, or promote a proposal protest through any other channels or means. Such attempts shall be cause for suspension of the offending party's proposal and protest. D. AUTHORITY TO RESOLVE. The Contract Administrator shall resolve the protest in a fair and equitable manner and shall render a written decision to the protestant no later than 5:00 pm on the fifth business day after the filing thereof. E. REVIEW OF CONTRACT ADMINISTRATOR'S DECISION. The protesting party may request a review of the Contract Administrator's decision by delivering a written request by 5:00 pm on the fifth Rill business day after the date of the written decision. The written notice shall include any written or physical materials, objects, statements, and arguments, which the proposer deems relevant to the issues raised in the request for review. If it is determined that the solicitation or award is in violation of law or the regulations and internal procedures of the purchasing department, the Contract Administrator shall immediately cancel or revise the solicitation or award as the Contract Administrator may deem appropriate. Page 26 of 73 If it is determined that the solicitation or award should be upheld, the Contract Administrator shall issue a decision in writing stating the reason for the action with a copy furnished to the protesting party and all substantially affected persons or businesses no later than 5:00 pm on the fifth full business day after the protest. The decision shall be final and conclusive as to the Owner unless any further action is taken by the party making the original protest. F. STAY OF PROCUREMENT DURING PROTESTS. There shall be no stay of procurement during protests. 39. AWARD AND TERM: The Owner reserves the right to award a contract or contracts to the Contractor(s) that the Owner deems to offer the best overall proposal. The Owner is therefore not bound to accept a proposal on the basis of lowest price. In addition, the Owner, at its sole discretion, reserves the right to cancel this RFP, to reject any and all proposals, or to re -advertise with either the identical or revised specifications, if it is deemed in the best interest of the Owner to do so. The Owner also reserves the right to make multiple awards, based on experience and qualifications if it is deemed to be in the Owner's best interest. At the discretion of the Owner, the successful Contractor(s) may be awarded a contract for five (5) years with five (5) subsequent one (1) year renewals permissible, upon mutual written agreement and, approval of Owner. 40. JURISDICTION AND VENUE: This Request for Proposal and any resulting Contract shall be governed in general by the Laws of the State of Texas. This agreement shall be performed in Denton County, Texas. 41. CHANGE IN ABILITY TO PERFORM: After execution of the contract and during the life of the contract, Contractor shall notify Owner of any material change in Contractor's ability to fiilfill any of the requirements of this contract. Notification shall be in writing and shall be post marked within ten (10) days of Contractor having knowledge that Contractor cannot fulfill any of the material requirements of this contract. Upon Notification, Owner shall have the right to modify or amend the contract or terminate the contract at Owner's sole discretion by giving written notice to Contractor. The intent of this clause is to ensure Owner is not legally obligated under a contract for services that Contractor can no longer supply Page 27 of 73 SCOPE OF WORK A. Clearing and /or removing debris from the public right-of-way, streets and roads to a temporary disposal area (DMS). This action requires the mechanized loading of various types of debris thereby transporting the load to a predetermined storage and processing site (DMS). Debris is typically defined as scattered items and materials broken, destroyed, or misplaced by a natural disaster. Example: trees, construction and demolition material and personal property. Right-of-way is typically defined as the portion of land over which a facility, such as highways, railroads, or power lines are built. This includes land on both sides of the highway up to the private property line. A-1 — Vegetative Debris - A cubic yardage rate associated with mechanical collection and transportation of vegetative debris from the public right —of-way to a predetermined disposal area. Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Vegetative debris in this instance has already been separated or requires no separation and has been placed on the right of way for collection. A-2 — C&D Debris - A cubic yardage rate associated with the mechanical collection and transportation of construction and demolition debris from the public right of way to a predetermined disposal area or landfill. Construction and demolition debris generated by a disaster includes damaged components of buildings and structures, such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and flooring, window coverings, plastic pipe, filly cured asphalt, heating and ventilating, and air conditioning systems and their components, light fixtures, small appliances, equipment, furnishings and fixtures. C & D debris in this instance has already been separated or requires no fiarther separation and has been placed on the right of way for collection. In some cases this debris may be directed to a final disposal facility. B. Management and operation of debris reduction sites in order to accept process and reduce disaster related debris. A DMS is a location for the contractor to temporarily store, reduce, segregate, and/or process debris before it is hauled to its final disposition. They shall be used to reduce debris and increase the operation's flexibility. By employing a DMS, the debris can be collected from the right-of-way and public properties in order to expedite permanent recovery operations. Locations for temporary debris storage and processing facilities should be identified during the planning process, and a listing included in the Debris Management Plan. The contractor will be responsible for securing adequate DMS site(s). These site(s) should allow for the following: Flexibility of operations. The DMS may also include a collection center for the public's use. Facilitation of recycling and reduction of debris. Specific reduction, recycling or segregation needs should be designed into the site. Expedition of debris collection. Having a site for temporary storage and reduction allows time for local landfill site preparation before final disposal. The DMS may also be established at a location central to the disaster event, thereby reducing travel time from the disaster area to the disposal site. Identifying Debris Management Sites Site selection should be based on the following criteria: • Ownership, • Size, Page 28 of 73 • Location, and • Environmental and historic concerns (baseline study findings). Ownership The contractor should possibly consider public lands first in order to avoid costly land leases. Applicant -owned sites that will not require extensive repair costs, such as parks, vacant lots, or spoils fields, should be considered as well. When this is not possible, the contractor should develop criteria for identifying potential private property locations for the DMS. The successful contractor shall indemnify and hold the jurisdiction harmless against any damage or environmental claims. The successful contractor agrees to purchase environmental pollution insurance as defined in the insurance section of this document. Land Lease Agreements The duration of the land lease agreement should be inclusive of all the time the applicant will be present at the site, beginning with the baseline environmental study and ending once the property owner takes back legal ownership. The agreement should include a requirement to conduct a baseline environmental assessment (phase 1) of the site before the site is occupied and an environmental assessment before returning the properly back to the owner. Both documents may become an annex to the land lease agreement. The land lease agreement should be for a specific time frame with the ability to extend the lease if debris removal and processing activities are not completed. Size The required size of the site will depend on the expected volume of debris to be collected and the planned volume reduction methods. The DMS can vary in size from 10 to 200 acres. A large portion of the site will be used for roads, buffers, burn pits, HHW disposal areas, etc. As a general rule, larger sites mean fewer sites are needed; hence, site closeout is easier. Location The DMS should be in an area that does not impede the flow of traffic along major transportation corridors, disrupt local business operations or cause dangerous conditions in residential neighborhoods or schools. Whenever possible, avoid locating a DMS near residential areas, schools, churches, hospitals and other such sensitive areas. The DMS will need good ingress/egress to accommodate heavy truck traffic. The DMS selection criteria should consider access to major routes to allow for trucks to transport material to final disposition locations. The contractor will need to consider public acceptability when selecting a potential DMS. It will largely be dependent upon the activities planned for the site. Smoke from burning, around -the - clock light and noise from equipment operation, dust and traffic are generally tolerated early in a disaster recovery operation, but may have to be curtailed later. The contractor is strongly encouraged to notify citizens early about planned site activities and possible ramifications. Environmental Factors When selecting public or private sites, pre-existing conditions should be considered because the sites will have to be restored upon site closeout. Proper management of the site will allow the site to be closed with manageable efforts. For site closure reasons, the contractor will want to keep Rom aggravating an existing environmental issue during the debris management operations. Therefore, a DMS should not be established in an environmentally sensitive area such as wetlands, historical sites, critical animal and plant habitats, archeological sites, or fresh water well fields. This applies specifically to any Superfund site or an area within a 100-year flood plain. The Page 29 of 73 contractor should eliminate all sites that may have any of the listed environmental concerns. If an environmental concern is found during the baseline data collection process (described below), the potential site should be eliminated from consideration. By conducting a baseline data collection study, the contractor is able to further establish the feasibility of potential sites, document the existing site and vet potential environmental issues. Data collection will need to be completed prior to establishing the site and continued throughout the operations. The final assessment should include the same documentation in order to avoid disagreements of the condition of the site prior to the operations and the condition in which the property is returned. Baseline Data Collection The following actions are suggested to document the baseline data on all selected sites: Videotape and/or Photograph the Site. Thoroughly videotape and/or photograph (ground or aerial) each site before beginning any activities. Periodically update video and photographic documentation to track site evolution. Document Physical Features. Note existing structures, fences, culverts, irrigation systems and landscaping that can help evaluate possible damage claims made later. Historical or Archeological Investigation. Research the properties past use and ownership to note any issues regarding historical or archeological significance. The contractor may contact the state historical preservation agency for assistance and notification of intent prior to assuming ownership through a lease agreement. Sample Soil and Water. Advanced planning with community and state environmental agencies can establish requirements, chain of custody, acceptable collection methods, certified laboratories and testing parameters. If in-house assets are not available, the contractor may consider establishing a contract with an environmental consulting firm that can respond rapidly. Soil and groundwater samples should be collected prior to volume reduction activities. Planned HHW, ash and fuel storage areas should be sampled prior to site setup. Environmental Monitoring Program As the operations proceed additional data should be collected throughout the operations for closeout and quality assurance reasons. The data can be compared to the previously established information in order to determine any remediation that may be necessary. 1. Sketch Site Operation Layout. DMS operations may grow, shrink, or shift on the site. It will be important to track reduction, hazardous waste collection, fuel, and equipment storage in order to sample soil and water for contaminants. Periodically map or sketch activity locations so that areas of concern can be pinpointed later for additional sampling and testing. 2. Document Quality Assurance Issues. Document contractor operations that will have a bearing on site closeout, such as petroleum spills at fueling sites; hydraulic fluid spills at equipment breakdowns; contractor installation of water wells for stock pile cooling or dust control; discovery of HHW; and commercial, agricultural or industrial hazardous and toxic waste storage and disposal. 3. Plan Environmental Remediation. Final restoration of the landscape must be acceptable to the landowner, but within reasonable expectations. Therefore, plan the landscape restoration as early as possible, preferably incorporating a basic plan in the lease. Permits Environmental permits and land -use variances may be required to establish a temporary DMS. Several agencies may be involved in issuing permits and granting land use approvals. The planning process should identify the potential permits that will be required to establish a facility. A listing of the permits should be part of tine Debris Management Plan and may include: • Waste processing and recycling operations permit • Temporary land -use permits • Land use variances • Traffic circulation plans • Air quality permits • Water quality permits • Coastal commission land -use permits • Household hazardous waste permits • Fire department permits Page 30 of 73 • National Enviromnental Policy Act (NEPA) compliance Site Preparation The topography and soil/substrate conditions should be evaluated to determine best site layout. When planning site preparation, the designer should consider ways to make site closure and restoration easier. For example, if the local soils are very thin, the topsoil can be scraped to bedrock and stockpiled in perimeter berms. Upon site closeout, the uncontaminated soil can be re -spread to preserve the integrity of the tillable soils. Operations that modify the landscape, such as substrate compaction and over -excavation of soils when loading debris for final disposal, will adversely affect landscape restoration. Site Layout There should be no significant accumulation of debris at temporary storage sites. Debris should be constantly flowing to incinerators and grinders, or recycled with the residue and mixed construction and demolition materials going to a landfill. Additional debris management sites may be required if the actual debris quantities flowing in to the site are greater than the site storage and processing capacity. The efficiency and the overall success of the DMS operations will be partially determined by how the site will be designed. Operational Boundaries Operational boundaries are the boundaries or areas that clearly define the difference in use areas at the DMS. In establishing the operation boundaries, the DMS design staff may consider using earthen berms, temporary barriers, or any other physical restriction. This will aid traffic circulation and help keep debris amassing at the DMS to a minimum. Common operational activities are: • Reduction • Recycling • Tipping areas (unloading) • Loading areas for processed debris to go to its final disposition • Drop-off centers for the general public (this may include vegetative, recycling, or construction and demolition debris) • Household hazardous waste storage • Monitoring tower locations • Equipment, fuel, and water storage The separation between all of the areas listed above will need to be clearly delineated and defined. As operations proceed the lines may be moved to accommodate either growing demand for space or reducing in preparation for closure. The reduction, recycling, tipping, and loading areas will need ample room for large equipment operations. The design should take into consideration the possibility of multiple pieces of equipment being in the same activity area at one time. Depending on the scale of operations, each debris stream may have its own tipping area and should be designed accordingly. General public drop-off areas for recycling, reduction, and C&D debris may be included within a DMS. These public use areas should be carefully designed for passenger vehicle traffic and public safety. Household hazardous waste storage should be close to the public drop-off center yet restricted so that qualified personnel may process the waste appropriately. The contractor may consider constructing an impermeable lining and earthen berms in order to contain spills and prevent surface water runoff from leaving the area. Page 31 of 73 Monitoring towers should be located at ingress and egress points. Monitoring towers should be constructed of durable structural materials and should follow USACE construction criteria designed to withstand active and static loads. Equipment and fuel should have a designated storage area and signs posted appropriately. The fuel storage areas will need to be designed to contain spills. Water should be readily available at all times. Water storage areas should be strategically positioned throughout the site and identified appropriately. Recycling Hurricanes and earthquakes may present opportunities to contract large-scale recycling operations and mitigate disposal cost and in some instances create an economic return for the jurisdiction. The contractor shall attempt to exercise their initiative to segregate and recycle debris as it arrives at the DMS or landfill. The decision to recycle disaster debris should be made before collection begins. The jurisdiction may find that marketing and selling the reduced debris is more financially attractive than hauling the unreduced debris to a local landfill. Processing disaster debris through grinding, shredding or any other means without an understanding of the end -uses and market specifications may result in the products becoming unusable for its intended purpose and the debris will need to be disposed of. For that reason, it is incumbent upon the contractor to thoroughly research the market opportunities and establish criteria to assist emergency personnel in making decisions to recycle certain types of debris. Common Recyclable Materials * Metals Hurricanes and tornadoes can cause extensive damage to mobile homes, sun porches and green houses. Most of the nonferrous and ferrous metals are suitable for recycling. Metal maulers and shredders can be used to shred trailer frames, trailer parts, appliances and other metal items. Ferrous and non-ferrous metals are separated using an electromagnet and then sold to metal recycling furs. * Soil Landslide debris removal operations may include transporting large amounts of soil from the slide area to the DMS. At the DMS, it is combined with other organic materials that will decompose over time. This procedure can produce significant amounts of soil that can be sold, recycled back into the agricultural community, or stored on -site to be used as cover. If the soil is not suitable for any agricultural or residential use, it may be deemed suitable for use as cover material at a landfill. * Concrete, Asphalt and Masonry Debris Concrete, asphalt and masonry products can be crushed and used as base material for certain road construction products or as a trench backfill. Debris targeted for base materials will need to meet certain size specifications as determined by the end user. Traffic Patterns The traffic circulation will need to be well defined throughout the entire site. Although traffic signs and barricades aid in directing traffic the planning staff may consider flag personnel to help direct traffic. Optimally, the designed traffic pattern should allow trucks to enter and exit through different access points, as long as each is monitored. Haulers are typically paid by the volume of a load. The load is evaluated when entering the site as a percentage of the full capacity of the truck. Stationing monitors at ingress and egress points will ensure every truck releases the entire load prior to leaving the site. This avoids debris left in a truck from a previous load from being courted again in a subsequent load. The empty trucks that are entering the site to remove the processed (reduced) debris should enter and exit through an access point other than that of all other traffic. This will reduce the site management and debris monitor confusion regarding debris being deposited or leaving the site. Site Manager Page 32 of 73 The contractor is responsible for supervising the overall day-to-day operations, maintaining daily logs, preparing site progress reports and enforcing safety and permitting requirements during site operations. The contractor is also responsible for scheduling the environmental monitoring and updating the site layout plan. Debris Monitors Monitors should be placed at ingress and egress points in order to quantify debris loads, issue debris load tickets, inspect and validate truck capacities, check loads for hazardous wastes and perfornn quality control checks. Safety Personnel Safety personnel are responsible for traffic control and ensuring that site operations are in compliance with the state and federal occupational safety regulations. Site Closure When the site operations are complete, the property must be restored to its original condition before returning the site to the property owner. Restoration of a site involves removing all traces of the operations and possible remediation of any contamination that may have taken place during the operations. The site must be brought back to its environmental state, in which it was leased, prior to it being returned to the owner. Debris, processing equipment, storage tanks, protection berms, and other structures built on the site should be removed from the site upon completion of all debris removal and processing operations. The final environmental site assessment is an extension of the environmental monitoring program. Similar testing completed in the baseline study will be conducted, and an initial study made to confirm the site has been returned to its pre -activity state. Test samples should be taken at the same locations as those of the initial assessment and monitoring program. However, if warranted, additional test samples may need to be taken at other locations on or off the site. Based on the results of the testing, additional remediation may be required before the owner will take final acceptance of the site. The lease agreement should have provisions to release the contractor from future damages if the site is retuned in its original condition. B-1 — A cubic yardage rate associated with managing, accepting, processing and reducing vegetative debris through grinding. Chipping and grinding operations of vegetative debris should target volume reduction 75 percent. Since 25 percent of the volume remains from chipping and grinding, the contractor should attempt to gain benefit of this reduction method by identifying alternate uses of the residual material. The ability to use recycled wood chips as mulch for agricultural purposes, as fuel for industrial heating, or in a cogeneration plant helps to offset the cost of the chipping and grinding operation. If the grinding operation is strictly for volume reduction, size of the mulch is not important; however, mulch to be used tor agricultural purposes must be of a certain size and virtually free of paper, plastic and dirt. Because of shallow topsoil conditions in some locations, mulch is a desirable product. The contractor should work closely with local environmental and agricultural groups to determine if there is a market for mulch. Plastics should be eliminated completely. To help eliminate contaminants, root rake loaders should be used to feed or crowd materials to the chipper or grinder. Hand laborers should remove contaminants prior to feeding the grinders. Bucket -loaders tend to scoop up earth, causing excessive wear to the grinder or chipper. Shaker screens should be used when processing stumps with root -balls or when large amounts of soil are present in the woody debris. The separated soil should be reused. Grinding Equipment Grinders are ideal for use at debris storage and reduction sites because of their high volume reduction capacity. Chips or mulch should be stored in piles no higher than 15 feet and located so as not to hinder handing operations. The contractor should locate the grinder after making noise Page 33 of 73 and public safety considerations. The reduced debris production output should be sufficient as to not hinder haul in and haul out progress. B-2 —A cubic yardage price associated with managing, accepting, processing and reducing vegetative debris through burning, Incineration The contractor should target a 95 percent reduction rate through incineration. Local agricultural extension personnel should be consulted to determine if the resulting ash can be recycled as a soil additive. This option shall not be used if mixed debris enters the waste stream. The preferred method of burning shall be air curtain incineration, however controlled open air incineration may be acceptable under certain conditions and with the authority of the jurisdiction. Controlled Open -Air Incineration carefully reduces vegetative debris by burning debris within a contained fixed area. The reduction of clean woody debris presents little environmental damage and is cost effective. Air Curtain Pit Incineration offers an effective means to expedite the volume reduction process while substantially reducing the environmental concerns caused by open-air incineration. The air curtain incineration method uses a pit constructed by digging below grade or building above grade (if a high water table exists) and using a blower unit. The blower unit and pit should comprise an engineered system that must be precisely configured to function properly. The burning chamber should be no more than eight -feet -wide and nine- to 14-feet-deep. The length of the pit should vary depending on site size, environmental permitting and labor/equipment limitations. The contractor shall demonstrate knowledgeable and experienced with air curtain pit incinerator design and operating procedures. Portable Air Curtain Incinerators use the same methods as air curtain pit incinerator systems, except that the portable incinerators use a pre -manufactured pit rather than an onsite constructed earth/limestone pit. Potable air curtain incinerators are the most efficient incineration systems available because the pre -manufactured pit is engineered to precise dimensions to complement the blower system. The pre -manufactured pit requires little or no maintenance as compared to earth or limestone constructed pits, which are susceptible to erosion. Portable air curtain units are ideal for areas with high water tables and sandy soils and areas where smoke capacity must be kept to a minimum. Environmental and Safety Concerns With all of the incineration methods, environmental compliance and safety concerns need to be addressed by the contractor. The contractor must check with appropriate state agencies for state - specific requirements. The following are setback, permitting, and public information suggestions to be addressed by the contractor. Setbacks and buffer zones need to be established within and around the reduction sites not only for the public safety but also for the safety of the debris operations. A setback of at least 100 feet should be maintained between the debris piles and the incineration area. It is often suggested that 1000 feet be allowed between the incineration area and the nearest building in order to create a generous buffer zone for emergency vehicles, if needed. The fire should be extinguished two homy before anticipated removal of the ash mound. The ash mound should be removed before it reaches two -feet below the lip of the incineration pit. To prevent explosions, hazardous or contaminated flammable material should not be placed in the pit. Fencing and signage are simple and effective means to keep the public away from the incineration area. Smoke generated by any of the above incineration methods is often interpreted by the general public as having an environmental impact. Therefore, the contractor should also address smoke as part of the air monitoring guidelines. The state environmental or forestry agency will have guidelines that will need to be met in order to acquire and keep a burn permit. Page 34 of 73 The contractor should take the initiative in keeping the public informed. Local officials, environmental groups and residents should be thoroughly briefed on the incineration methods being used, how the systems work, environmental standards, health issues and the risks associated with the chosen method of incineration. B-3 —A cubic yardage rate associated with accepting, managing, processing and reduction of construction and demolition debris thru burning and/or grinding. This method requires the contractor to utilize best practice methods of efficient separation and DMS management to process C&D material. Incineration and/or burning requirements described within shall be observed. C. Contractor will be considered the owner of all debris brought to a DMS. The contractor must remove or arrange for the removal and final disposal of all debris, reduced or not, brought to the DMS. The contractor is responsible to pay all tipping fees in association with the final disposal. Contractor will provide all required documentation needed to receive reimbursement. D. Right-of-way (ROW) Stumps - The cost associated with the removal and disposal of hazardous from the ROW. A stump may be determined to be hazardous and eligible for reimbursement as a per -unit cost for stump removal if it meets all of the following criteria which shall be determined by the jurisdiction or its designated agent: • It has 50 percent or more of the root -ball exposed (less than 50 percent should be flush cut); • It is on improved public property or public right-of-way; and • It poses an immediate threat to life, public health and safety. The reasonable cost for the stump removal is based on the diameter of the stump measured two feet fi-om the ground. Stumps measuring 24 inches in diameter or less do not require special equipment; therefore, reimbursement will be based on the reasonable unit cost per cubic yard, using the Stump Conversion Table found in Appendix G, FE114 RP 9523.11, Hazardous Stamp Extraction and Removal Eligibility. The unit price for stump removal includes the extraction, transport, and disposal of the stump as well as filling the cavity that remains. The contractor will be compensated at the rate per cubic yard for normal debris removal for all sharps, regardless of size, placed on the public rights -of -way by others (i.e., contractors did not extract them fiom public property). In such instances, the contractor did not incur additional costs to remove these stumps; the same equipment used to pick up vegetative debris can be used to pick up these stumps. If the contractor incurs additional costs for removal of a stump measuring more that 24 inches in diameter that is placed on the right-of-way, a Hazardous Stump Worksheet can be submitted for reimbursement consideration. E. Right of way (ROW) cutting partially uprooted at, split trees (leaners) An eligibility determination shall be made by the jurisdiction or its representative using the following criteria: A tree is considered "hazardous" if its condition was caused by the disaster; if it is an immediate threat to lives, public health and safety, or improved property; and if it is six inches in diameter or greater, when measured two feet from the ground; and one or more of the following criteria are met: • It has more than 50 percent of the crown damaged or destroyed. • It has a split trunk or broken branches that expose the heartwood. • It has fallen or been uprooted within a public use area. • It is leaning at an angle greater than 30 degrees. Trees determined by the jurisdiction to be hazardous and that have less than 50 percent of the root -ball exposed should be out flush at the ground level. The cut portion of the tree will be included with regular vegetative debris. The eligible scope -of -work for a hazardous tree may include removing the leaning portion and cutting the stump to ground level. Page 35 of 73 F. Right of way (ROW) removal of dangerous hanging limbs (hangers) Criteria for the removal of hangers will be determined by the jurisdiction using the following criteria: Limbs must be: • Greater than 2" in diameter • Still hanging in a tree and threatening a public -use area (traits, sidewalks, golf cart paths) • Located on improved public property All hazardous limbs in a tree should be cut at the same time, not in passes for particular sizes. An eligible scope -of -work will be to cut the branch at the closest main branch junction. Removing the entire branch back to the trunk is not the preferred method. G. Debris Removal from Private Property When requested, Contractor will initiate and manage a Right of Entry (ROE) program to remove debris on private property and/or demolish private structures that present a public safety hazard. R.O. E. programs should be managed as follows: COMMENCEMENT OF R.O.E. PROGRAM • R.O.E. operations will commence upon receipt of a specific task order and notice to proceed from Owner. • R.O.E. operations will proceed in an orderly and manageable fashion on publicly and privately owned properties as designated by the Owner's task order. REQUIRED R.O.E. DOCUMENTATION • Identify affected properties with Govermnent Agency Personnel • Provide a detailed listing of all affected properties, to include: A. Description B. Damages C. Property Owner with contact information D. Identification of Task Order E. Progress of Work F. Sign -off and release G. Any peculiarities pertaining to entry or safety H. Certification that property is vacant and all valuables have been removed if demolition to occur. I. Location of unseen obstructions CONTRACTOR RESPONSIBILITIES • Obtain signed right of entry agreement from owner to include: A. Right of Entry Agreement B. Hold Harmless Agreement (to protect contractor, subcontractors, Comity/City, and FEMA from claims) C. Non -duplication of Benefits form to ensure owner does not receive both federal assistance and insurance proceeds for the same work. • Assess the property thoroughly with Government Agency and obtain detailed scope of demolition and/or work to be performed from the Owner for reach site. • Obtain proper permits and/or Condemnation Certificates for work, if required. • Prepare drawings and/or photographs of each site from multiple angles to document condition of property prior to entry. • Enter photographs into computer under particular ROE file. • Prepare and maintain computerized schedule and daily progress of work. Update daily for a continuous mechanism to track programs and completion of all ROE's. • Owner shall clearly designate and physically make each property to be entered and/or demolished. Page 36 of 73 • Clearly locate, mark and/or protect all utilities. Terminate utilities at street if part of task order. Electricity and gas to be terminated by utility company, if appropriate. • Contractor is responsible to ensure work is conducted only on those properties designated by the government. • Contractor shall be responsible for the safety of all personnel and equipment. • Contractor will be responsible for personnel and equipment logs, and their distribution to government, as appropriate. • Contractor will be responsible to ensure work assignments received are completed to the requirements of the government task order. EQUIPMENT Demolition operations equipment may include but is not limited to the following: • Track type loaders • Rubber tire fi•ont end loaders with grapple buckets • Rubber tire front end loaders with 4 in I bucket • Rubber tine backhoes with thumb • Trackhoe and/or excavators • Dozers • Other specialized equipment as required. All equipment used must meet current safety standards. MAINTENANCE/FUEL VEHICLES AND PERSONNEL • Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. • Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. HAND CREWS Sufficient laborers with personnel protective gear and sufficient hand tools and/or technician should accompany each work crew. OPERATIONS • Demolition operations will be conducted only on properties as instructed by Owner task orders. (Utmost care must be exercised to ensure only the authorized and designated properties are entered and/or structures are demolished and that only the portions of the debris and/or structures as authorized are removed.] • All debris will be picked up and loaded into haul trucks in a safe and workman -like manner. Debris shall be trimmed to ensure a safe load. Safety shall not be compromised. • All construction and demolition materials shall be sized using heavy equipment to ensure maximum loading and safe transport of materials within EPA and DOT standards if applicable. • Obvious hazardous materials shall be dealt with in accordance with the Owner task order. • Traffic control personnel, with appropriate traffic control and safety equipment, shall be stationed as appropriate, at each approach point of the work area to maintain traffic control and prevent personal injury. Additional traffic control personnel will be stationed throughout the area, as needed, to ensure safe operations. COMPLETION AND CLOSE OUT • Upon completion, the property shall be inspected by Owner and preferably by the Property Owner. • A Completion Certificate should be obtained from the Government Inspectors, signed by them and preferably the Property Owner. • Stich Completion Certificate should certify also the lack of damages to the property, to any items remaining on the property at the instruction of the Government, and the lack of damages to any adjacent property. • Upon completion of the work, pictures are taken of the property from the same sides to document the completion of the ROE. • The Completion Certificate should be part of the final documentation for payment. H. Storm Deposited Silt -Canals Page 37 of 73 Contractor shall remove storm deposited silt from drainage or recreational canals and by use of marsh buggy equipment, barge mounted equipment and via land based equipment where accessible. The Owner will direct the Contractor to use the means appropriate for silt removal. Contractor shall dispose of the silt at either a parish owned site or a site secured and paid for by the contractor. Ditch Cleaning Contractor will remove storm deposited silt and debris from drainage ditches. Contractor shall dispose of the silt at either a parish owned site or a site secured and paid for by the contractor. The Contractor will load haul and dispose of debris, either vegetative or C&D at an Owner approved landfill. The width shall be determined by measuring the ditch from the highest elevation on one bank to the highest elevation on the opposite bank. J. Cleaning and Clearing of Drain Lane Contractor will clear drain lines such that they will be left clean and unobstructed to allow for fill capacity drainage flow. Contractor shall dispose of the silt at either a parish owned site or a site secured and paid for by the contractor. The contractor will load, haul and dispose of debris, either vegetative or C&D at an Owner approved landfill. Measurement shall be by the inside diameter of the drain line. K. Cleaning and Clearing of Catch Basins and Inlets Contractor will clear catch basins and inlets such that they will be left clean and unobstructed to allow for full capacity drainage flow. Contractor shall dispose of the silt at either aparish owned site or a site secured and paid for by the contractor. The Contractor will load, haul and dispose of debris, either vegetative or C&D at an Owner approved landfill. L. Sand Collection (Public Property) and Screening Rate Debris -laden sand will be loaded from the public right of way and handed to a designated location such as a temporary collection site to be dumped. After the debris -laden sand is discharged it shall be screened and stockpiled at a temporary site(s). After the sand is cleaned it will be returned/ hauled to the beach to be stockpiled for reuse along the shoreline/ beach. Debris generated from sand screening will be hauled to a debris management site(s) or other designated location according to debris collection rates. Sand Collection (Private Property) and Screening Rate Debris -laden sand will be loaded from private property and hauled to a designated location such as a temporary collection site to be dumped. The collection of the debris laden sand will be a coordinated effort between the Contractor, the Owner, and the Property Owner. The Contractor will bear the responsibility of the documentation and data collection necessary to ensure reimbursement from FEMA along with administering a successful Right of Entry Program. Collection of debris -laden sand from private property shall not disrupt or damage the private property; the sand can only be removed back to the existing grade prior to the event. After the debris -laden sand is discharged it will then be run through a screen and stockpiled at a temporary site(s). After the sand is cleaned it will be returned/ hauled to the beach to be stockpiled for reuse along the shoreline/ beach Debris generated from sand screening will be hauled to a debris management site(s) or other designated location according to debris collection rates. M. Contractor shall supply and place suitable fill dirt in ruts created by equipment and vehicles, holes created by the removal of hazardous stumps and other areas that pose an imminent and significant threat to public health and safety. N. Contractor shall remove the carcass of all dead animals and dispose of in accordance with all federal, state and local rules and regulations. O. Contractor shall load, haul and store all white goods in accordance with all federal, state and local rules and regulations. Page 38 of 73 P. Contractor shall remove and recover Freon from any white goods such as refrigerators, freezers or air conditioners in accordance with all federal, state and local rules and regulations using appropriate UL certified recovery equipment and shall be properly recycled. Q. Sunken Vessel Removal - For Water Based Salvage/Removal Operations of Vessels the contractor shall have extensive knowledge and experience in marine salvage and marine wreck removal. Contractor must show experience with numerous salvage/wreck removal contracts and the ability to quickly mobilize specialized salvage equipment into position. Contractor shall determine and set froth at the request of Owner the best approach method for recovery or removal of vessels in a marine environment. Contractor must be capable of providing the following salvage services. Refloat 1. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine traffic) 2. Provide salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boom 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Repair hull to maintain buoyancy and allow free float 7. Once refloated, inspect for any incoming water 8. Secure vessel to predetermined mooring site. Stage 1. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine traffic) 2. Secure salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boon 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Place vessel on deck barge and secure for transport to staging area 7. Transport vessel to staging area Debris I. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine traffic) 2. Secure salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boon 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Place vessel in hopper barge for disposal The contractor shall factor the above approach into the quoted price along with all the necessary items to complete Sunken Vessel removal. Marine based operations shall be priced per linear foot of unit. Land Based Water Salvage/Removal Operations For Land Based Salvage/Removal Operations of Vessels the contractor shall have extensive knowledge and experience in marine salvage and marine wreck removal. Contractor must show experience with numerous salvage/wreck removal contracts and have the ability to quickly mobilize specialized salvage equipment into position. Contractor must be capable of providing the following at a minimum for the removal of Sunken Vessels. Refloat 1: Determine best approach route to vessel (taking into consideration roadways, power/phone lines and traffic) 2. Secure salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boom 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Once refloated inspect for any incoming water Page 39 of 73 7. Secure vessel to predetermined mooring site Stage 1. Determine best approach route to vessel (taking into roadways, power/ phone lines and traffic) 2. Secure salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boom 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Place vessel on deck barge or lowboy hailer and secure for transport to staging area 7. Transport vessel to staging area Debris 1. Determine best approach route to vessel (taking into consideration roadways, power/plione lines and traffic) 2. Secure salvage equipment and hazardous containment equipment alongside target vessel 3. Secure perimeter of vessel with oil containment boom 4. Secure target vessel with rigging and lifting gear 5. Pump/Lift as determined necessary 6. Place vessel in hopper barge or dump trailer for disposal The contractor shall include the above in the quoted price along with all the necessary items to complete Vessel removal. Water and land based operations shall be priced per linear foot of unit. R. Vehicle and Land -Based Vessel Removal For the removal and recovery of vehicles the contractor shall include the following plan of action in the quoted price for these services: Contractor will prepare and equip sites for use upon initiation of contract work. Each site will be equipped with perimeter lighting at 300-foot intervals, six-foot fencing, gates, and paving, as well as portable office buildings, inspection towers and utilities. Each prepared aggregate site will have a level, clean, dry, and firm surface and be navigable and accessible by recovery and remediation vehicles and equipment. Each site will also be evaluated and prepared with regard to issues of ingress and egress, highway access, neighborhood concerns and soil conditions. During mobilization, Contractor will supply and transport all necessary supplies, equipment, materials, and personnel to the aggregation sites, and build out the improvements to the site required for storage and remediation operations. Contractor will obtain clearance from underground or overhead utilities and hair property owners and state and parish entities for the aggregation locations. Operation of the Aggregation Sites These sites shall be fenced, lighted, and secure according to applicable state regulations. Contractor must be prepared to operate the sites to receive vehicles up to twenty-four hours a day and up to seven days a week as required by the County or State. Vehicles will be stored in a manner to permit inspection by State authorities as required, or for reclamation by owners. Contractor shall also be prepared to provide our own 24-hour security if security is not otherwise provided for. The sites shall centrally located to the areas containing the greatest proportion of damaged and abandoned vehicles, the total approximate potential acreage of the sites will be sufficient to accommodate the projected number of vehicles to be stored over the life of the contract. A significant proportion of the sites should only require little preparation to be used for this purpose; they should be available within whatever period of time required for storage and remediation of vehicles. Following appropriate preparation, the remainder of the acreage will be available shortly thereafter. Towing Licensed towers shall be issued work orders from a central dispatch containing all pertinent data supplied by authorities within 48 hours of receiving. Recovery vehicle shall, within 24 hours, arrive at the site and immediately access the vehicle. Any environmental issues shall be mitigated, and any and all safety issues addressed. Should the operator find any major threats to health, safety or the environment, vehicle shall not be moved, and the County or State shall immediately be notified. Once all concerns are addressed, the vehicle shall be lifted, properly secured and transported to the assigned staging area using the safest and most direct route. Page 40 of 73 Receipt of Vehicles Each site will be equipped with a tower maimed by both an independent monitor and one of the Contractors representatives in order to record the receipt of each vehicle and maintain accurate records. As the vehicle is accepted at the tower, it will be checked into the aggregation site using the vehicle Year, Make, Model, License Plate State and Number, Vehicle Identification Number, extent and type of damage, and its location on the lot by row number, column letter, and GPS location. Contractor shall also record any identifying information or number(s) contained in markings or stickers affixed to the vehicle by authorities for purposes of the recovery operation. If the vehicles have been tagged with a bar code, the tag will be scanned and printed. A computerized tracking of the vehicle is then prepared and the condition of the vehicle and the processes that it goes through, making ready, crushing, shredding, etc., are then tracked. This ticket also then becomes part of the pay documents for the recovery, preparation, and disposal. If necessary or required, Contractor will typically mark the windshield of the vehicle with an identifying number for ease of future identification. Such numbers and tags then become unique and continuous identifiers to monitor the vehicle through each step. Storage of Light, Medium, and Heavy -Duty Vehicles Vehicles introduced into the aggregation site will be stored at the site for sixty days or more in our fenced, lighted, and secure environment. Vehicles will be staged, tagged, and marked for easy retrieval and inspection. Vehicles will be stored in locations identifiable by row and column number and letter and by GPS coordinates. Location identifiers will be keyed to the vehicle records in the site's tracking database. Vehicles will be stored in a manner to allow ample access for inspection by State or local authorities and/or to allow for retrieval and reclamation by vehicle owner when applicable and the contractor when the holding period has expired and the vehicle is being removed for final dismantling, recycling, and/or disposal. Demobilization Vehicles will be discharged to appropriate entities for disposal, recycling, or other appropriation as directed by the terms of the contract, after clearance through applicable protocols, and after documentation in the vehicle record, described above. Once all vehicles are removed, Contractor will remove all equipment, supplies, and non -hazardous trash fion the aggregation site. We will dispose of all trash and debris in a permitted landfill and repair and rennediate any damage to the aggregation site caused by the storage and rennediation operations and equipment as directed by the Canty. Vessels Contractor must develop a Technical Approach for the Recovery and Storage of vessels that provides a clear solution for this portion of the contract which meets the needs of the Owner and satisfies all federal, state, and local licensing, and contractor regulations and requirements. Mobilization Contractor will prepare and equip stoage sites for use upon initiation of contract work. Each site will be equipped with perimeter lighting at 300-foot intervals, six-foot fencing, two gates, and a hard packed surface, as well as portable toilets, receiving areas, electrical, and telephone service, and any necessary storage equipment. The prepared aggregate sites will have a level, clean, dry, and firm surface and be navigable and accessible by recovery vehicles and equipment. The sites will also be evaluated and prepared with regard to issues of ingress and egress, highway access, neighborhood concerns, soil conditions, wetlands and other environmental issues. During mobilization, Contractor will supply and transport all necessary supplies, equipment, materials, and personnel to the aggregation sites, and build out the improvements to the site required for storage operations. Contractor will obtain clearance front underground or overhead utilities and from property owners and state and parish entities for the aggregation location. Contractor and/or its subcontractors must have recovery equipment and vehicles prepared to mobilize upon the first notification to recover vessels. Operation of the Aggregation Sites Page 41 of 73 These sites shall be fenced, lighted, and secured according to applicable state regulations, in particular as required by the solicitation. Contractor shall prepared to operate each site to receive vessels at minimum from 7:00 am until 5:00 pm, Monday through Saturday, and up to twenty-four hours a day and up to seven days a week as required by the State, for access and inspection. Vessels will be stored in a manner to permit inspection by State or County authorities or for reclamation by owners. Contractor sites shall be centrally located to the areas containing the greatest proportion of damaged and abandoned vessels. The total approximate potential acreage of the site will be sufficient to accommodate the projected number of vessels to be stored over the life of the contact for that area. Our sites will be available within whatever period of time required for storage of vessels. Recovery Recreational Boats Contractor and its subcontractors shall have recovery equipment and tow vehicles prepared to mobilize upon the fast notification to recover vessels. Vessels that have been identified and cleared for recovery and towing from public lands by the appropriate state or local agency will be recovered within 72 hours of notification. Recovery will begin with identification of the vessel using GPS coordinates supplied by notifying agency. Contractor shall inspect the vessel and make a record of the vessel location, description, registration number, and the type and extent of damage. Prior to towing, Contractor shall mitigate any Fluid leaks. Outboard motors shall be tilted to the utmost position. Batteries shall be disconnected; leaks shall be mitigated. Vessels will then be transported to the aggregation site safely and securely by Contractors towing vehicles, trailers, and equipment. Receipt of Vessels Each site will be equipped with a receiving area manned by both an independent monitor and one of our representatives in order to record the receipt of each vessel and maintain accurate records. As the vessel is accepted at the receiving area, it will be checked into the aggregation site with a record of the vessel recovery location, description, registration number, extent and type of damage, and its location on the tot by row number, column letter, and GPS location. Contractor shall also record any identifying information or number(s) contained in markings or stickers affixed to the vessel by State or County authorities for purposes of the recovery operation. If the vessels have been tagged with a bar code, the tag will be scanned and printed. A computerized tracking of the vessel shall then be prepared and the condition of the vessel and the processes that it goes through are then tracked. The receipt document then becomes part of the pay documentation. If necessary or required, Contractor shall typically mark the topside, bow, stern and/or deck of the vessel with an identifying number for ease of future identification. Such numbers and tags then become unique and continuous identifiers to monitor the vessel through each step. 5. Storage of Trailers and Light, Medium, and Heavy Recreational Boats Vessels introduced into the aggregation site will be stored at the site in a fenced, lighted, and secure environment. Vessels will be staged, tagged, and marked for easy retrieval and inspection. Vessels will be stored in locations identifiable by row, column number, letter, and/or by GPS coordinates. Location identifiers will be keyed to the vessel records in the site's tracking database. Boats will be segregated by type and size and trailers will be segregated from boats. Vessels will be stored in a manner to allow ample access for inspection by State or local authorities and/or to allow for retrieval and reclamation by vessel owner when applicable and the contractor when the holding period has expired and the vessel is being removed for final dismantling, recycling, and/or disposal. S. Contractor, at the direction of owner, will secure, operate and maintain one or more fenced, lighted and secured sites for the safe staging and storing of recovered vehicles and vessels. Site will be manned 24 hours per day, 7 days per week. T. Contractor will furnish all labor, equipment and materials necessary to perform the installation of travel trailers at sites specified by owner. Basic Trailer Installation Trailers shall be towed from the staging area to the designated sites. The towing operator shall be properly licensed and insured. All roots, rocks and debris at the base of the piers shall be cleared. Page 42 of 73 The trailer shall be properly placed and aligned. Trailers shall be set up on concrete piers. The set up will include a minimum of six piers, three on each side, evenly spaced. The contractor shall provide a base for the piers. The base will be 3/I'X24"X24" exterior grade plywood. The piers will have a minimum of two solid cap blocks on the base and two solid cap blocks on the tops of the piers. After the weight of the travel trailer is transferred to the piers, the piers must be vertically aligned and tightly shimmed with wooden wedges. The contractor shall be responsible for all necessary re -leveling of the trailer for a period of 90 days. Contractor shall install two anchors per side. All anchors must be placed, driven or augured in place. The straps shall be 1.25"X.035" cold rolled galvanized steel. The anchor straps shall be snug and in a near vertical position. Sewer line installation from the sewer riser and connection to the travel trailer is to be provided by use of 3" hard PVC. The line shall be of the shortest practical. At sites with a sewer riser already installed, the contractor will make the connection between the travel hailer connecting point and the riser, up to 50 feet. If a sewer riser is not in place, a clean out fitting will be installed in an accessible location to facilitate snaking -out a clogged up line from the connecting point, through the riser and into the main or sewer line. The pipefitting that attaches the sewer connection to the drain outlet of the travel trailer shall be threaded and screwed or installed with a removable adaptor for that drain outlet. The nominal inside diameter of the unit sewer connection shall not be less than three inches (3"). The slope shall be continuous and at least one quarter inch (1/4") per foot and no more than one half inch (1/2") per foot. Overhead hanging sewer straps shall be placed at four foot (4') intervals (maximum) to prevent any deflections. The contractor shall test the sewer line for leakage and any leaks shall be repaired at no additional cost. If the sewer riser is not in place, the contractor will make our appropriate sewer tap on the sewer collection line and install the necessary piping and riser connection. Serer piping shall be installed in accordance with local codes and the Unified Plumbing Code. The contractor shall test the sewer line for leakage, and any leaks shall be repaired at no additional cost. The above ground line shall be properly sealed where it connects to the sewer riser. The above ground sewer line shall be strapped and secured properly every four feet. This includes up to 50 linear feet of above ground, three inch (3") sewer. Water tine installation from the existing service connection to the travel trailer service pipe is to be provided by use of approved RV water hose, up to fifty feet (50'). For sites with water service riser already installed, the contractor will make the connection between the travel trailer connecting point and the riser. A cut-off valve and a hose bib with anti -siphon valve shall be located adjacent to the unit connecting point. The contractor shall test the service line for leakage and any leaks shall be repaired at no additional cost. Where local water pressure is in excess of the manufacturers recommended maximum psi, the contractor shall install an approved water pressure reducing device to safeguard the unit's Plumbing system. If the water service riser is not in place, the contractor will make an appropriate tap on the water service line and install the necessary piping and riser connection. Water piping shall be installed in accordance local codes and the Unified Plumbing Code. All service line beneath the travel trailer shall be installed clear of the ground, made with minimum number of joints, be of shortest practical length, and be supported by metal straps at four foot (4') intervals maximum. The contractor shall test the service line for leakage and any leaks shall be repaired at no additional cost. RV hose shall be capable of withstanding constant exposure to weather elements. A pressure regulator valve is required on the supply inlet. This includes up to fifty feet (50') of portable water, hose, anti siphon valve, and any required pressure reducing device. The contractor shall provide connection of service from the electrical assembly to the travel trailer weatherproof electrical disconnect pedestal box up to fifty feet (50'). The power supply cable shall be furnished with the travel trailer, whenever possible the contractor shall provide above ground electrical service from the applicants panel box to the RV disconnect. The weatherproof disconnect box or RV receptacle box will be provided and installed by the contractor at a point near the travel trailer to permit connection of existing power cord. The weatherproof disconnect box will be equipped with the appropriate breaker to provide an approved 30 amp service and mounted on treated 4X4 post or the equivalent. The bottom of the weatherproof disconnect box will be a Page 43 of 73 minimum of ten inches (10") above ground level. Installation of electrical service will meet all federal, state and local codes and requirements. This includes up to fifty feet (50') of above ground direct wiring. Note: Travel trailers that are electric models will require a 50 amp service and circuit breaker. The requirements are as above, amended to 50 amp service and circuit breaker. The increased cost of the 50 amp service and circuit breaker shall be offset by the lack of a LP gas requirement for the unit. Contractor shall fill both propane tanks where applicable. The contractor shall install steps at each travel hailer entrance. All wooden steps shall be made of exterior grade framing lumber. The contractor shall prepare the grade and construct a level step, such that the step is centered on the door and safely beneath the doorsill in a manner that does not represent a trip or safety hazard. The steps must not impede the opening or closing of the door or restrict occupant entrance or exit. The steps will be constructed of wood thirty six inches (36") wide. Handrails constructed with 2"X4" safety edge lumber shall be provided on all steps and installed on both sides of the steps. The platform and steps shall have a stable and secure foundation, be level in both directions and be anchored. All handrails shall be sanded and painted with two coats of white paint. As part of the basic install, the contractor shall make travel hailer ready for occupancy (RFO). ➢ Arrange all furniture for occupancy ➢ Clean and mount storm window panels ➢ Install drawers ➢ Remove window clips, travel blocking and protective taping ➢ Hang fire extinguisher ➢ Mount exterior light fixtures and install bulbs ➢ Install interior light globes and covers ➢ Install screens ➢ Reinstall any fallen curtains ➢ Install cabinet door panels and any other knockout panels ➢ Install commode tank lid ➢ Repair, if necessary, cabinet/door/drawer hardware ➢ Test water system and make minor repairs(i.e., tighten, adjust or replace fittings, flare nuts, faucet washers, ball cocks, shower diverters, faucet sets, etc) ➢ Verify hot/ cold water lines. Reverse if necessary ➢ Tighten or replace loose drain line connections ➢ Replace commode wax ring and tank gaskets as needed ➢ Tighten loose connections in electrical system ➢ Test electrical circuits and replace bulbs, breakers, switches or receptacles as needed ➢ Activate, test and make any necessary minor repairs to the refrigerator, range, furnace, air conditioner, and water heater for proper operations. Adjust pilots and boners, change orifices, water heater elements, etc., as needed ➢ Test smoke detector and replace if faulty. ➢ Test exhaust fans for proper operation and repair as needed ➢ Clean floors, counters, kitchen fixtures, bath fixtures and windows ➢ Perform any other minor work required to prepare the unit for occupancy ➢ Remove unit packing debris and excess set up material from the premises Additional services to be supplied as needed Sewer Line, Buried The conhacto• shall run necessary sewer line and sewer riser from the sewer tap to the travel hailer. At sites with sewer riser already installed, the contractor will make the connection between the travel trailer connecting point and the riser. If a sewer riser is not in place, the contractor will make an appropriate sewer tap on the sewer collection line and install the necessary piping and riser connection. A clean out fitting. will be installed in an accessible location to facilitate snaking -out a clogged up line from the connecting point, through the riser and into the main service or line. The pipefitthng that attaches the sewer connection to the drain outlet of the travel trailer shall be threaded and screwed or installed with a removable adaptor for the drain outlet. The line shall be the shortest practical length and shall include a clean out. Page 44 of 73 The contractor shall test the sewer line for leakage and any leaks shall be repaired at no additional cost. All sewer piping and installation shall be installed in accordance and compliance with state and local codes and Unified Plumbing Code. This also includes placement in a trench separate from the water line and at a distance from the water line, burial below the surface of ground, and securing the installation to reduce deflections. Backfill materials will be free of rocks and other debris and will include a bed of compacted sand six inches (6") above and six inches (6") below the sewer line. If the travel trailer has multiple sewer drop points, they will be interconnected to a single unit drop point. Install Sewer Tap If a municipal sewer tap is required, the contractor shall excavate, install the tap, and connect to the sewer line from the travel trailer and backfill, according to local requirements. The sewer tap shall be made in accordance with local regulations regarding sewer tap installations. All piping shall be connected to assure free flow. In the event the governing entity has a predetermined fee for sewer taps, such fee shall be paid by the contractor and reimbursed at actual expense. Water Line, Buried The contractor shall extend water service from the supply source to the travel trailer pad. If the water service riser is not in place, the contractor will make an appropriate tap on the water service line and install the necessary piping and riser connection. Service line is to be laid a minimum of six inches (6") below the frost line and not less than twenty four inches (24") below the surface of the ground with a three quarter inch (3/4") shut off valve installed in the water line, or three quarter inch (3/4") shut off valve with pet cock must be installed in the water line. The service line must be placed in a trench separate fiom the sewer line and at a distance that is in compliance with state and local codes. A cut off valve and a hose bib with anti -siphon valve shall be located adjacent to the unit connecting point. The contractor shall test the line for leakage and any leaks shall be repaired at no additional cost. A backflow preventer valve will be properly installed. Backfill materials shall be free of rocks and debris and shall include a bed of compacted sand six inches (6") above and below the water line. Where local water pressure is in excess of the manufacturers recommended maximum psi, the contractor shall install an approved water pressure reducing device to safeguard the unit's plumbing system... All service lines beneath the travel trailer shall be installed clear of the ground, made with the minimum number of joints, be of the shortest practical length, and be supported by metal straps at four foot (4') intervals maximum. Municipal Water Tap If a municipal water tap is required, the contractor shall excavate, install the tap, and connect to the water line from the travel trailer and backfill, according to local requirements. The installation of the water tap will be accomplished in conjunction with, and according to the regulations of the local water company. In the event the governing entity has a predetermined fee for water taps, such fee shall be paid by the contractor and reimbursed at actual expense. Power Pole w/ Meter Furnish and install 50 amp travel trailer electric power pole and meter loop - The contractor shall install an overhead electric assembly. This assembly shall be at least 50 amps (120/240 volt service) with a weatherproof, rain -tight meter box containing a 50 amp circuit breaker. All components shall be installed in accordance with the National Electric Code (NEC) and local codes. All conduit connections on the meter pole must be watertight. Pole shall meet all code requirements. Water Line Winterization When specified, the contractor shall install freeze protection heating tapes and insulation to water supply piping and shut off valves to prevent freeze up of the system. Handicap Ramp The contractor shall prepare the grade and construct a wooden ramp with level platform such that the platform is centered on the door of principal entry into the travel trailer and flush with the doorsill. Contractor shall coordinate ramp design with local authorities to ensure compliance with the current American disabilities Act, and state and local requirements. All wood shall be treated, exterior grade framing lumber and shall be used throughout, except for Page 45 of 73 the platform and runway surface, which shall be exterior plywood. The handrail shall be 2"X4" safety edge lumber, sanded and painted with two coats of white paint. Nails shall be coated and sized consistent with industry standards. The overall length of the ramp and platform shall be fixed by the height above the grade of the travel trailer sill the distance to either a point abreast of the unit, or to a suitable, firm surface approach to the ramp. The ramp pitch shall be one inch (1") slope for each twelve inches (12") in length maximum. The ramp shall be firmly supported on grade, with mud seals added where necessary because of soil conditions. The ramp and the platform shall have a non-skid surface. Direct Wiring to Well Pump Switch The Contractor shall provide and install a 30 AMP well pump switch. All components shall be installed in accordance with the National Electric Code (NEC) and local codes. All conduit connections must be watertight and meet all code requirements. Aboveground Electrical Access The Contractor shall provide and install all aboveground electrical connection in excess of the basic set-up. All components shall be installed in accordance with the National Electric Code (NEC) and all local codes. Obtain State and Local Permits The Contractor shall be responsible for obtaining necessary permits associated with placing and installing the unit and utility installation. Permits shall be applied for within 3 working days of work order issuance. FEMA will reimburse the contractor the actual permit fees. Receipt required. Direct Burial of 50 AMP Service At sites with electrical service drop (meter box or other connection point) already installed, the Contractor shall provide underground service (in compliance with all codes and regulations) from the electrical assembly to the unit. All cable shall be appropriately buried and shall be installed in accordance with the National Electric Code (NEC) and local codes. All conduit connections must be watertight and meet all code requirements. The conduit shall be securely attached to the electrical boxes in accordance with accepted methods and standards. Sweeps shall be used at the unit and meter loop assembly. If an electrical service drop is not in place, the Contractor shall install an electrical assembly for utility company connection. Handicap Platform Steps The Contractor shall prepare the grade and construct a wooden series of level platforms such that the level platform is centered on the door of principal entry into the travel trailer and flush with the doorsill. Contractor shall coordinate platform design with local authorities to ensure compliance with the current American Disability Act, and State, and local requirements. All wood shall be treated, exterior grade framing lumber and shall be used throughout, except for the platform surfaces, which shall be exterior plywood. The handrail shall be 2" x4" safety -edge lumber, sanded and painted with one coat of white paint. Nails shall be coated and sized consistent with industry standards. The overall number of platforms shall be fixed by the height above the grade of the travel trailer sill and the distance to either a point abreast of the unit, or to a suitable, firm surface, approach to the ramp. The platform heights shall be between seven and one half -inch (7 %") and eight inches (8") maximum. The platforms shall be firmly supported on grade, with mud seals added where necessary because of soil conditions. The platforms shall have a non-skid surface materials that are FEMA/Industrial approved (sand added to paint is unacceptable). U. Marine Debris Removal The contractor shall provide all management, tools, supplies, equipment, labor, and applicable licenses and permits necessary to conduct marine debris removal and disposal services. Marine Debris identified in the schedule of the contract shall be removed, handled, transported, and disposed of in accordance with OSHA, and all applicable Federal, State, and local laws, codes, Page 46 of 73 regulations and procedures. The removal of any waste not listed in the Schedule shall only be removed after receipt of written approval from the Contracting Officer. The work shall consist of removing all wet debris from water surface to sediment bottom from within the waters and lands of the State/County/City, transferring the debris to land based trucks and hauling to approved landfills. Contractor shall price according to land based and marine based line items by the cubic yard to include all necessary consideration to complete this work in its entirety. V. Supplemental Water and Food Sources Water Sources In an emergency or disaster situation water is an extremely valuable resource that must be properly managed to ensure that it is distributed fairly. Contractor will provide drinking water, ice, and water for sanitation purposes in accordance with federal, state, and local laws concerning emergency water rationing and water shortages. Contractor shall be able to provide water resources to ensure smooth operations for emergency management personnel and to emergency shelters and the general public. Contractor shall have an extensive history in providing emergency water supplies to locations throughout the United States and remote locations overseas. Contractor is required to provide water in mass quantities to be utilized and distributed to emergency personnel and the general public in accordance with priority placement by emergency command officials. Contractor shall provide water suitable for drinking, cooking, and cleaning/sanitation purposes. Contractor shall provide all forms of water to include, but not limited to: Pre -packaged purified bottled water, distilled water, Ice, water suitable for sanitation purposes, large water storage containers, water tanker trucks, and processed water. To ensure quick, efficient and proper water distribution Contractor shall developed an emergency water management program to assess the impact of the water shortage to local communities and priority need of certain groups and agencies. On the basis of this analysis, they work closely with emergency officials to determine the most critical need areas and proper water quantities. Food Sources Contractor shall be prepared to provide tens of thousands of hot, individually prepared meals in most extreme and demanding environments. Contractor should be able to provide substantial technical assistance and/or consultants to assist and advise on temporary food services, supply and provisions. Contractor shall be prepared to provide Heater Meals or equivalent to the government entity in extremely large quantities. This firm must extensive experience with expedited shipments. Contractor must be able ship on the same day as an order is placed, and work with major trucking firms using "team drivers" to provide expedited delivery throughout the Continental United States. They must be able deliver & drop 53" filled trailers for extended use at designated sites, if helpful. Contractor must have the experience and capabilities to set up dining facilities, food distribution stations and/or to provide cold or hot pre -packaged meals, as required; immediately, and under virtually any disaster circumstance. Contractor may be asked to provide alternative food services to government entity. W. DEMOLITION 1. This scope of work applies to decommission, demolition, and debris removal from privately - owned structures. The Contractor shall provide all equipment, operators, and laborers for work as specified in individual Task Order(s). The work shall consist of private property debris removal, and hazardous substance decommissioning of structures in accordance with applicable federal, state, and local requirements. The scope of demolition addresses privately -owned structures and removing demolition/general disaster generated debris and includes, but is not limited to: decommissioning structures for hazardous substance removal, demolition of single/multi-family homes, detached garages, framed out -buildings, storage/tool sheds, fences, and collection of other onsite disaster generated debris Page 47 of 73 such as but not limited to wood, construction/demolition (C&D), soil & mud, and stumps. Woody debris will be kept segregated from C&D debris as much as possible. Woody debris includes vegetative debris and clean woody C&D debris, (i.e. not pressure -treated wood or wood with significant painted surfaces). The contractor shall repair all roadways, sidewalks, utilities, drainage structures and other features not designated for demolition or removal, which are damaged by Contractor operations. This will include re -sloping to original grade. The contractor shall work during daylight hours only, for a maximum of 12 hours per day, 7 days per week or as directed by the Contracting Officer in coordination with local officials. Concrete slabs, sidewalks, structural foundation piers attached to the ground shall not be demolished or damaged unless otherwise directed by the Contracting Officer. Standing trees shall only be removed as debris when directed by the Contracting Officer. If a slab presents a threat to public health and safety and the Contracting Officer directs the Contractor to remove it, the slab shall be removed by lifting it off the lot rather than by removing it by excavation. Using low impact procedures slab can be broken into easily removable pieces of concrete that will facilitate its removal from the site. Voids found under the slab shall be filled with sand to an elevation 2-6 hrclres above the surrounding ground elevation. All dumping operations shall be directed by the debris reduction site or dumpsite operator. The Contractor shall cooperate with the dumpsite operator to facilitate effective dumping operations. The concept of operations is a three -step process as outlined below, which consists of private property debris removal, decommissioning of the structure, and demolition/removal of the structure. The Owner will provide the contractor with a list of structures to be demolished (Attachment 2), and approved disposal sites (Attachment 3). The Owner provided list will identify whether houses are to be handled and disposed of as C&D or Regulated Asbestos Containing Material (RACM). The Contractor shall remove all eligible debris from around the structure and haul this material to the appropriate disposal site. The Contractor shall assess and remove all hazardous substances in the structure and haul to the appropriate disposal site. The Contractor shall demolish the structure and haul the resulting waste streams to the appropriately permitted landfill disposal sites, in accordance with the attached LDEQ guidance. The Contractor shall provide all labor and equipment necessary to complete this work identified in awarded task orders. No explosives will be permitted. Prior to demolition of each structure, the Contractor shall complete the pre -demolition checklist. A photograph and GPS coordinates of each structure to be demolished shall be included on the checklist. An Owner shall approve each checklist prim' to the Contractor beginning demolition. General Debris generated by the storm such as but not limited to: vegetative debris, soils & mud, leaners and hangers, scattered C&D, and stumps that are located on the property, adjacent to the structure to be demolished, shall be removed and appropriately disposed of. Structures that are determined to be structurally sound by the Contractor shall be decommissioned prior to removal. The decommissioning of a structure shall consist of a hazardous substance assessment and the subsequent removal of any such items found. Anticipated hazardous substance waste streams include, but may not be limited to: household hazardous waste, white goods, electronic waste, special waste, and universal waste. While assessment, documentation, and removal of all waste streams during the demolition process is required, ACM handling and removal, and reporting in conformance LDEQ ACM Guidance for Hurricane Demolition Debris is essential for compliance and managing risk associated with this work. The contractor shall complete removal of hazardous substance waste streams in no more than one work day after entry of the structure, unless the contracting officer provides written authorization for increased work durations. Page 48 of 73 Unsound structures shall not be entered prior to structure removal for decommissioning assessments and removals. During the removal of unsound structures, hazardous substance waste streams and white goods shall be collected from the structure and handled as per the requirements of paragraph 6.2, using the following sequence: 1. Wet the structure and partially remove, so remaining structure and/or debris is stable enough to allow access by decommissioning crew. 2. Survey the structure and segregate waste. 3. Segregate and remove HHW and white goods. Removal of segregated waste shall be made in accordance with LDEQ disposal requirements. 4. Complete structure removal of the building as a C&D or RACM waste stream. The work includes providing all equipment, materials, and labor for disconnecting all utilities, capping water lines, and plugging sewer taps or pipes to septic tanks or sewer systems in accordance with local requirements. Disconnection of all utilities shall be coordinated by the Contractor with the appropriate local service providers. For locating and marking the locations or underground utilities, the Contractor shall coordinate with the appropriate local service providers and/or contact Louisiana One Call at (800) 272-3020. It should be noted, however, that Louisiana One Call can only coordinate with the utility local service providers throughout the State that have signed on with their service. The Contractor shall contact the local utility companies prior to commencing work to coordinate termination of gas, water, electric, phone, cable TV, and any other utility services to the nearest acceptable point. In cases where there are no shut-off valves, and excavation is required within the utility rights -of -way, the excavation shall be limited to the existing Right of Way (ROW) to the greatest extend feasible, in order to limit unnecessary ground disturbance. Sewer taps shall be plugged with screw type expanding plug inserts or other means approved by the local sewer authority, to prevent intrusion of ground water into the existing sewer system. Septic tanks encountered shall be left in place. The contractor shall take reasonable care and ensure that damage does not occur to any septic tanks or undamaged water wells, grinder pumps and associated tanks/piping. The Contractor shall be responsible for the repair of utilities damaged as the result of his negligence. The contractor will not be liable for any preexisting damage to utilities. Personal property items, such as but not limited to: automobiles, boats, trailers, and recreational vehicles, shall be relocated offsite to the nearby ROW such that they will not interfere or hinder the Contractor's demolition operations. The Contractor shall take reasonable care not to damage personal property items while moving them, and shall not be responsible for damages to personal property items being moved, unless such damages are determined to be the result to negligence through his actions. The Contractor is not responsible for storm related or other pre-existing damage to personal property. Demolition shall not begin on structures without an Owner or designated representative present. The Contractor shall check the structures immediately prior to demolition to insure that the properties are vacated. During demolition, decommissioning of structurally unsound structures, and the removal and hauling of associated debris, water shall be used to control dust. A water truck will be required at each demolition site. The amount of dust resulting from demolition shall be controlled to prevent the spread of dust to occupied areas near the demolition site and to avoid creation of a nuisance in the surrounding area. Use of water shall not be allowed to result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution. The Contractor is responsible for ensuring traffic safety in all work areas. Flag persons, temporary signage, or other approved means shall be provided by the Contractor as needed to comply with the above requirement. Prior to the start of demolition of each structure, the Contractor shall cordon - off the work zone, and ensure that it is effectively delineated to prevent access by unauthorized personnel. The Contractor shall submit a Contractor Safety Plan. The plan shall address decommission tasks, hazards, and mitigation measures for review and approval prior to implementation of any decommissioning. The Contractor's safety plan shall address procedures to be used when conditions, such as a high risk of collateral damage to adjacent facilities, excessive danger to work Page 49 of 73 crews, structural instability, etc. will preclude the use of normal demolition procedures or require additional measures to be taken. The Contractor shall develop a Decommissioning Plan for the decommissioning of structures to be demolished, and shall be in accordance with all federal, state, and local regulations. The Decommissioning Plan's components shall address, but not be limited to the following items: decommission inspections; inspector qualifications and training; evaluation of structures for the presence of hazardous substances and materials; hazardous material removal; and transport and disposal of decommissioned waste. A daily tailgate safety meeting shall be conducted each morning prior to each day's activities. The daily safety meeting shall include the hazards expected with each day's activities and the mitigation measures for each hazard shall be discussed. The Contractor Safety Plan may be referenced for mitigation measures. The Contractor shall submit a daily operation report. A separate operational report is required for each task order/property. For example, if the Contractor is working three crews on the same day, three reports shall be submitted at the end of that day (one for each crew). This form must be signed daily by the OAR representative and the Contractor for payment to be made. Discrepancies between the daily operational report and corresponding load tickets shall be reconciled no later than the following day. In addition to that shown on the daily operational report, the Contractor shall include a narrative on any significant activities occurring each day including but not limited to verbal instructions, changes, clarifications, safety mishaps, near misses, or successes. The contractor shall include in the daily operational report the structures demolished that day, including building ID and address. Before and after photographs of all structures demolished shall be submitted for the respective Pre -demolition or Post -demolition checklist. The Contractor shall provide a work schedule including a time line for each task order/property. The work schedule shall include number of hours per day and days of week the Contractor anticipates working. The contractor shall provide the following submittals for contracting officer within 5 days after contact award: Contractor Safety Plan Contractor Decommissioning Plan Contractor Quality Control Plan Note: No site work will be allowed until these plans have been approved by the Government. The contractor shall provide the following submittals as needed: Task Order timeline and Schedule of Work per Task Order Copies of all required permits and licenses Pre -demolition photographs Daily Operation Reports Post -demolition photographs While the contractor shall implement engineering controls (e.g. wetting) to maintain no visible emissions criteria (luring demolition, the contractor shall also manage surface water runoff for compliance with applicable federal, state and local requirements. For the purpose of this contract, environmental protection is defined as the retention of the environment in its natural state to the greatest extent possible dining execution of this contract. Environmental protection requires consideration of air, water, and land and involves noise and solid waste management, as well as other pollutants. The Contractor and its subcontractors shall incorporate appropriate measures to manage environmental pollution arising from the demolition activities in performance of this contract. Structures to be demolished will be adequately wetted down immediately prior to and during demolition, and also (luring the loading of haul trucks prior to hauling the debris to approved landfills. While trucks hauling RACM shall be lined, all trucks will have their loads covered with tarps during transport. The contractor will address potential asbestos containing materials using Best Management Practices to the maximum extent practical, for the purpose of: (1) conformance with NESHAP and Page 50 of 73 (2) removal of appropriate ACM, and (3) classifying the waste stream resulting from demolition as C&D or RACM. The contractor shall not remove or disturb any human remains. If human remains are encountered at a site during demolition activities, all work at that site shall be stopped. The contractor shall immediately notify: 1. The Contracting Officer or designated representative 2. Local law enforcement 3. Local government officials If the contractor encounters animal remains, the remains shall be secured onsite and work may continue. The contractor shall immediately notify: 1. The Contracting Officer or designated representative 2. Local government officials If the contractor encounters ammunition, weapons, or explosives on site or during demolition/cleanup activities, all work shall be stopped in the adjacent area. Work may continue in other area on site. The contractor shall immediately notify: 1. The Contracting Officer or designated representative 2. Local law enforcement 3. Local government officials If the contractor encounters valuables, such items shall be secured onsite and work may continue. Valuables may include jewelry, cash, safes, and other items of monetary or sentimental value. Under no circumstance shall contractor employees keep any found items for souvenirs or other uses. The contractor shall immediately notify: 1. The Contracting Officer or designated representative 2. Local government officials Household Hazardous Waste (HHW) is excluded from the definition of Hazardous Waste and therefore does not require the same collection or handling procedures as Hazardous Waste. Examples of HHW include, but are not limited to: batteries, waste oil, waste fuels, paint, chemicals, antifreeze, pesticides, spray cans, unidentified liquids, and household cleaners. Hazardous and Toxic Wastes (HTW) assessments of structures to be demolished will have been accomplished by others as part of the ROE process. If suspected HTW materials are found by the Contractor, (i.e. — 55-gallon drums containing unknown materials), they shall be immediately identified and reported to the Contracting Officer's representative, so a determination as to the disposition of the material can be made. Contractor personnel who will be handling HTW materials shall be appropriately trained. Petroleum Products — All storage tanks containing gasoline, diesel, propane or other petrochemical products shall be pumped or drained prior to the tank being move, in coordination with appropriate Federal, State, and Local agencies. Portable storage containers (oil cans, gas cans, etc.) containing these products shall be segregated and disposed of in an appropriate manner. Contractor personnel who will be handling petroleum product materials shall be appropriately trained. E-Waste products shall be segregated on site and disposed of in an appropriate manner. Examples of E-Waste include, but are not limited to: computers, televisions, radios, VCR's, stereos, copiers, fax machines, and other common electronic products. Ozone Depleting Substances — if in the process of demolition, items containing ozone depleting substances are identified (white goods containing Freon), the Contractor shall handle them in such a manner to minimize opportunities to allow the ozone depleting substances to escape. White Goods — All white goods shall be removed from the structure during demolition, and shall be segregated and disposed of in an appropriate manner. Eligible debris under this contract consists of Demolition Debris generated from the demolition of structures, and also General Debris such as but not limited to woody debris, soils & mud, and stumps that were generated by the storm and is located on the property, adjacent to the structure to Page 51 of 73 be demolished. Prior to debris removal, the Owner shall determine which debris on the property constitutes eligible Debris. Eligible debris and other waste shall be taken off site throughout the demolition process. The Contractor shall not allow debris to accumulate during demolition. Debris and rubbish including, but not limited to, trash, metal, plastic, and glass, shall be removed fi-om within the footprint of the structure to be demolished. Debris shall be removed and transported in a manner that prevents spillage on sheets or adjacent areas. State and local regulations regarding hauling and disposal shall apply. Load tickets shall be fulled out for tracking purposes of the removal of demolition debris and tipping fees, and shall include the volume in cubic yards for each load being hauled to the landfill/reduction site. Load tickets shall document cubic yard volume measurements for eligible debris, and shall be provided by the Contractor. The load tickets will be sequentially numbered and shall have five (5) parts. Each load ticket shall contain the following information: • Ticket Number • Contract Number including Task order number • Rights -Of -Entry (ROE) Number • Date • Contractor Name • Sub -Contractor Name & crew ID e Truck or Roll -off Number • Point of debris Collection (Address) • Truck Capacity • Loading Departure Time/Inspector • Disposal Site Arrival Time/Inspector • Actual Debris Volume • Truck Driver • Structure condition & classification • Debris classification (Demolition or General) • Distance to Drop Off Point • Disposal Site The entire five -part load ticket is given to the vehicle operator by a government OAR prior to leaving the loading area. Upon arrival at the disposal site, the vehicle operator shall give the entire five -part load ticket to the OAR. The OAR will verify the harder and equipment and determine each truck's actual volume of debris that is being hauled, after deducting void spaces, if any. The actual volume of debris will be recorded on the load tickets by the QAR to the nearest cubic yard, and the vehicle operator will be provided with one of the copies. The Contractor will be given two (2) copies of the Load ticket, and the original ticket shall be kept by the Contracting Officer or the designated representative. The load tickets shall be submitted with the daily report. The Contractor shall designate a Contractor Representative (CR) at each project to supervise work in progress. The COR will deal directly with the CR, for normal clay -to -day administration of the contract provisions, within the limits of their authorities. The CR shall conduct overall management coordination and is the central point of contact with the Contracting Officer for performance of all work under the contract. The CR shall have full authority to contractually commit the contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on -site Contractor employee who is responsible for safety. The CR shall also be responsible for implementing the contractor Safety Plan and Daily Safety_Plan, have the authority to determine for the Contractor when work is ready for government inspection and make decisions for the Contractor on additional performance of work, when necessary. The Contractor shall take necessary precautions to ensure that street signs are not moved or damaged. The contractor may move signs temporarily for protection if they are in danger of being Page 52 of 73 damaged during demolition. The Contractor shall return signs to pre-existing location and condition following completion of demolition. The Contractor will comply with the safety requirements contained in Safety and Health Requirements Manual, OSHA, EPA, and other state and federal laws that address a safe work environment. This includes the monitoring and safety of all employees who will be performing any work under this Contract and each of the Individual Task Orders. Compliance with the provisions of this contract by subcontractors will be the responsibility of the Contractor. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform under the contract. Copies of all permits shall be submitted to the Owner prior to commencement of work under any Task Order. The Contactor shall be responsible for correcting any notices of violations issued as a result of the Contractor's or any subcontractor's actions or operations during the performance of the contract. Corrections for any such violations shall be at no additional cost to the Government. The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area. The Contractor shall secure the demolition area to provide a safe work site. The Contractors shall exercise due care to minimize any damage to trees, shrubs, landscaping and general property. The Contractor shall repair any damage caused by the contractor's equipment in a timely manner. The Contractor shall take digital photographs of any damages caused by his operations and provide digital copies to the Owner. Any damage to private property shall be repaired at the Contractor's expense. The debris work area shall be left clean and clear of debris as reasonably and practical corder the conditions of this contract. In compliance with FEMA low -impact removal guidance, major demolition activities including placement of equipment and debris removal containers shall be confined to areas where soils have been disturbed by previous construction activities such as site development, construction, surface grading, landscaping, utility trenching, etc. This shall include the use of tracked and/or large -tired equipment to the maximum extent possible in order to minimize the depth of soil disturbance and compaction to a depth of 8 inches or less. The use of heavy equipment shall be prohibited if excessive sinking or rutting (greater than 8 inches) should occur following rainfall events where the ground becomes saturated. Operations involving the use of heavy equipment shall resume after conditions have improved such that excessive sinking or rutting is not longer a problem. If the Contractor cannot follow the low impact demolition removal guidance for a specific structure to be demolished, he will not continence demolition, and shall immediately inform the Owner. The Contractor shall use equipment and perform work in a manner to prevent damages to adjacent infrastructure facilities and adjacent rights -of -way, including all landscaped areas. The contractor shall repair any damage caused by the Contractor's equipment in a timely manner at no expense to the government. The contractor shall take digital photographs of any damages caused by his operations and provide digital copies to the Owner. All equipment shall be approved by the OAR prior to use. All loading equipment shall have street tracks and wheels to operate on the street/road using buckets and/or boom and grapple devices to remove the load debris. Any damage to private property, sidewalks, curbs, utilities, or streets shall be repaired at the expense of the Contractor. Before beginning any demolition work, the Contractor shall visually survey the site to identify any problem areas. The Contractor shall take necessary precautions to avoid damage to adjacent properties. The contractor shall protect all fire hydrants and all utilities during work operations. Any damaged items shall be repaired or replaced as approved by the Contracting Officer, as a ❑on - reimbursable expense. The Contractor shall coordinate the work of this section with all other work. The Contractor shall plan the work to minimize the impact on the neighborhood. The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of federal, state, and local governments or agencies, or of any public utilities. The government reserves the right to inspect the site, verify quantities and review operations at any time. Page 53 of 73 Trees outside the project site which might be damaged during demolition shall be left in place, and shall be protected. Any such tree(s) damaged during the work under this Contract or Task Orders shall be replaced. Post -Demolition Cleanup — The Contractor shall remove all signs of temporary construction facilities, work areas, structures, or temporary structures, stockpiles of excess waste materials, or any other vestiges of demolition. The area shall be restored to near pre-existing conditions, with the exception of those structures demolished as part of this contract. Restoration to original contours will generally not be required, unless specifically directed by the Owner or the designated representative. However, all restored areas shall be smoothly and evenly dressed. Upon termination or completion of this Contract or Task Order(s) the Contractor shall vacate and remove, or cause to be vacated or removed, all property belonging to Contractor, any subcontractor, agent or employee. Any property not removed shall be deemed abandoned by the Owner and any cost incurred by the government in disposal of same shall be withheld from my final payment due. 2. Structure demolition with RACM construction and demolition debris loaded at the designated work zone and hauled to an approved Type 1/11 landfill. Contractor shall disconnect and cap the sewer and water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, including garages and detached outbuildings, and remove all white goods, e-waste and household hazardous waste for ROW collection. Does not include removal of concrete slabs. X. Concrete Removal 1. At the direction of the Owner, Contractor shall load, haul, and dump broken concrete at an approved landfill. 2. At the direction of the Owner, Contractor shall demolish concrete slabs, beams and columns and haul to an approved disposal site. Y. Creosote Timber Piling Removal Contractor shall load, haul and dispose at an Owner approved Type 1/II landfill all eligible creosote timber piling and miscellaneous creosote timber. Z. E-Waste E-Waste products shall be disposed of in an appropriate manner. Examples of E-Waste include, but are not limited to: computers, televisions, radios, VCR's, stereos, copiers, fax machines and other common electronic products. AA. Household Hazardous Waste Collection and Disposal Residents are directed to sat the debris by material type and place it at the curb in separate piles. Trucks designated for a particular debris type shall collect the assigned debris and deliver it to a temporary staging area, or debris management site, reduction, recycling, or directly to an authorized disposal facility. Source segregated debris collection offers the potential of high salvage value and efficient recycling/reduction processing. This method will be primary when collecting hazardous and household hazardous waste and white goods. Ultimate disposal cost should be included in the per pound price. Final disposal sites require approval from the jurisdiction. BB. Tire Removal Contractor shall load, haul and dispose or recycle all eligible tires. CC. River and Canal Shoreline Restoration Contractor shall perform river and canal shoreline restoration to include any necessary excavation, compaction, fill, and backfill ofembankment soils and materials to restore banks to preexisting conditions insofar as possible. Page 54 of 73 1. Excavation — Contractor will perform any necessary excavations of shoreline to facilitate restoration including removal of storm -strewn minor obstructions and storm -related aggregations of soils, gravels, and other shoreline material to restore shoreline elevations. Prevent surface water from flowing into or accumulating in excavations. Stockpile excavated soils to use for fill or backfill. 2. Compaction — Compaction shall be accomplished by moistening, rolling, or tamping to obtain stable shoreline density. 3. Backfill and Fill — Place soil material in layers to required elevations and shoreline slopes. Bank slopes to match existing insofar as possible. 1. In excavations, use satisfactory excavated or borrow material. 2. Under grassed areas, use satisfactory excavated or borrow material. 3. Under walks and pavements, use sub base material and utilize shoulders to prevent lateral movement. 4. Under steps use sub base material. 5. Under building slabs, use drainage fill material. 6. Under piping or conduit, use sub base material and shape to fit bottom 90 degrees of cylinder. Remove vegetation, debris, and deleterious materials from ground surface prior to placement of fills. Plow, strip, or break-up sloped surfaces steeper that 1 vertical to 4 horizontal so that fill material will bond with existing surface. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. Place fill and backfill only on surfaces of appropriate moisture content. Place backfill and fill materials evenly adjacent to structures. Grade areas disturbed by Contractor's operations. Remove excess, excavated, and waste materials, including trash and debris, and legally dispose of it at approved debris site. DD. Power and light sources Contractor must be prepared to provide light and power sources to the government entity within 24 hours of request. Contractor must be able to supply these items to multiple locations simultaneously without interruption. EE. Stadium -Style Light Tower Contractor shall provide necessary lighting towers as per pricing schedule. FF. National Incident Management System (NIMS) Training Contractor shall provide NIMS training for all employees as needed by a FEMA-certified instructor. Upon completion of paining, documentation shall be supplied as proof of completion. GG. Assistance in Development of a Debris Management Plan Contractor shall assist Owner in the development of a debris management plan to include but not limited to the establishment of a command and communication center, the hierarchy of routes to be opened, the identification of DMS locations, and landfills for final disposal. HH. Additimial Services and Materials Contractor shall provide Owner with any additional services and materials on an as needed basis as directed by Owner. H. Emergency Road Clearance The following services shall be provided by the Contractor • Provide Equipment, Labor and Materials necessary to open traffic lanes as designated by the Parish, to include pushing of debris off the roadway sufficiently to allow safe vehicular traffic on all lanes. The services include, but are not limited to, cutting and removing vegetative debris and other debris to a point two feet beyond the curb and gutter section or to a point two feet beyond the edge of the pavement. • Provide traffic control (day and/or night). • Coordinate with Utility Companies, as required, to permit safe removal of debris Page 55 of 73 Pricing Schedule A. Right of Way (ROW) Clearing and/or removing debris from the public right- of-way, streets and roads 1. Load and Haul vegetative debris to a Debris Management Site (DMS): $ per cubic yard for 0-5 miles, one-way haul $ per cubis yard for 5.1-10 miles, one-way haul $ per cubic yard for 10.1-15 miles, one way haul 2. Load and Haul Conshuction and Demolition (C&D) and Mixed Debris to a Debris Management Site (DMS) $ per cubic yard for 0-5 miles, one-way haul $ per cubis yard for 5.1-10 miles, one-way haul $ per cubic yard for 10.1-15 miles, one way haul 3. Load and Haul C&D and Mixed Debris directly to final disposal $ per cubic yard for 0-5 miles, one-way haul $ per cubis yard for 5.1-10 miles, one-way haul $ per cubic yard for 10.1-15 miles, one way haul B. Management and operation of DMS to accept, process, and reduce disaster related debris 1. The cost associated with managing, accepting, processing, and reducing vegetative debris through grinding $ per cubic yard 2. The cost associated with managing, accepting, processing, and reducing vegetative debris through burning, $ per cubic yard 3. The cost associated with managing, accepting, processing, and reducing construction and demolition debris through compaction $ per cubic yard C. Haul out Haul out residual debris to final disposal $ per cubic yard for 0-15 miles, one-way haul $ per cubis yard for 15.1-30 miles, one-way haul Page 56 of 73 $ per cubic yard for 30.1-60 miles, one way haul D. Right of Way (ROW) stumps Removal and Disposal of hazardous stumps from the ROW 24" diameter and up, but less than 36" diameter: 36" diameter and up, but less than 48" diameter: 48" diameter and up, but less than 72" diameter: Equal to or greater than 72" diameter: Removal of non -hazardous stumps from the ROW placed There by others(as per FEMA Stump Conversion Table) $ ea $ ea $ ea $ ea $ CY E. Right of Way (ROW) cutting partially uprooted or split trees (Leaners) Falling partially uprooted or split trees from the ROW or the overhanging portion of the ROW and placing the debris in the ROW for removal as ROW debris 1. Partially uprooted leaner (price is inclusive of excavating the root ball and placing it in the ROW) *Less than 24" $ per tree *24-36" $ per tree *Greater than 36" $ per tree * Diameter of tree at 2 feet from base F. Right of Way (ROW) removal of dangerous hanging limbs (Hangers) Removing hanging or partially broken limbs from trees in the ROW or limbs hanging over the ROW and placing the debris in the ROW for removal as ROW debris tree G. Private Property Debris Removal (PPDR) Load and Haul vegetative debris to a Debris Management Site (DMS): $ per cubic yard for 0-5 miles, one-way hail $ per cubis yard for 5.1-10 miles, one-way hail $ per cubic yard for 10.1-15 miles, one way haul Load and Haul Construction and Demolition (C&D) debris to a Debris Management Site (DMS) $ per cubic yard for 0-5 miles, one-way haul $ per cubis yard for 5.1-10 miles, one-way haul Page 57 of 73 $ per cubic yard for 10.1-15 miles, one way haul Load and Haut C&D directly to final disposal $ per cubic yard for 0-5 miles, one-way haul $ per cubis yard for 5.1-10 miles, one-way haul r $ ner cubic yard for 10.1-15 miles, one way haul The cost associated with the removal of hazardous stumps from the ROE will be invoiced utilizing the following categories: 24" diameter and up, but less than 36" diameter: $ ea 36" diameter and up, but less than 48" diameter: $ ea 48" diameter and up, but less than 72" diameter: $ ea Equal to or greater than 72" diameter: Uprooted or Split Trees(Leaners) $ ea Falling partially uprooted or split trees from private property or the overhanging portion of the private property and placing the debris in the ROW for removal as regular debris. a. Partially uprooted leaner (price is inclusive of excavating the root ball and placing it in the ROW) *Less than 24" $ per tree *24 — 36" $ per tree *Greater than 36" $ per tree * Diameter of tree at 2 feet from base Removal of dangerous hanging limbs (Hangers) Removing hanging or partially broken limbs from trees in ROE or limbs hanging over the ROE and placing the debris in the ROW for haul -off. This includes all traffic control and safety measures. tree H. Canal silt removal and disposal Marine based removal: 0-5 mile one way haul $ 5.1-10 mile one way haul $ 10.1-15 mile one way haul $ Land based removal: 0-5 mile one way haul $ 5.1-10 mile one way haul $ 10.1-15 mile one way haul $ I. Drainage ditches silt and debris removal Ditch width 0-4.0 feet $ per cubic yard per cubic yard _ per cubic yard per cubic yard per cubic yard per cubic yard per linear foot Page 58 of 73 Ditch width 4.1-8 feet $ per linear foot Ditch width 8.1-12 feet $ per linear foot Ditch width 12.1-16 feet $ per linear foot Ditch width 16.1-20 feet $ per linear foot Ditch width 20.1-30 feet $ per linear foot Debris to be placed on the ROW for collection as regular debris. Silt to be hauled and disposed of at $ per cubic yard J. Cleaning and clearing of storm drain lines Drain Line Diameter 0-15.0 inches $ per linear foot Drain Line Diameter 15.01-36 inches $ per linear foot Debris to be placed on the ROW for collection as regular debris. Silt to be hauled and disposed of at $ per cubic yard K. Cleaning and clearing of catch basins and inlets 4 ` X 4' $ each 8' X 8' $ each 10, X 10, $ each 20' X 20' $ each L. Sand collection (Public Property) and screening rate Removal and collection of debris -laden sand fioni public properly. Debris -laden sand will be hauled to a designated location, screened, and stockpiled at a debris management site(s) and clean sand returned and dumped on beach. (Debris generated fi•onr screened rejects will be hauled to a debris management sitc(s) or other designated location according to debris collection rates). per cubic yard for 0-15 miles, one-way haul per cubis yard for 16-30 miles, one-way haul cubic yard for 31-60 miles, one way haul Sand collection (Private Property) and screening rate Removal and collection of debris -laden sand from public property. Debris -laden sand will be hauled to a designated location, screened, and stockpiled at a debris management site(s) and clean sand returned and dumped on beach. (Debris generated from screened rejects will be hauled to a debris management site(s) or other designated location according to debris collection rates). cubic yard for 0-15 miles, one-way haul cubis yard for 16-30 miles, one-way haul $ per cubic yard for 31-60 miles, one way haul M. Baelcfill Page 59 of 73 Supply and placement of clean fill dirt into holes created by stump removal in the ROW. $ per cubic yard N. Removal and destruction of carcass $ per pound O. Loading and hauling of white goods $ per unit P. Removal and disposal of freon $ _.. per unit Q. Sunken vessel removal Price proposal for vessel salvage and recovery: 1. Marine based salvage operations: a. Recreational vessels up to 24' in length 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot b. Recreational vessels 25' up to 35' in length 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot c. Recreational vessels 25' up to 36' in length I Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $_ per linear foot d. Recreational vessels 36' up to 48' in length 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ ner linear foot e. Recreational vessels above 48' in length 1. Flat & V- Hulle Vessels $ per linear foot 2. Keeled Vessels $ per linear foot 2. Land based salvage operations: a. Recreational vessels up to 24' in length Page 60 of 73 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot b. Recreational vessels 25' up to 35' in length 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot c. Recreational vessels 25' up to 36' in length I Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot d. Recreational vessels 36' up to 48'nt length 1. Flat & V- Hulled Vessels $ per linear foot 2. Keeled Vessels $ per linear foot e. Recreational vessels above 48' in length 1. Flat & V- Halle Vessels $ per linear foot 2. Keeled Vessels $ per linear foot R. Derelict vehicle and vessel removal (from land) Pricing proposal for vehicle and vessel recovery: 1. Transfer/Tow of typical passenger car: $ ea 2. Transfer/Tow and handling of Recreational vessels up to 24' in length a. Flat & V- Hulled Vessels $ per linear foot b. Keeled Vessels $ per linear foot 3. Transfer/Tow and handling of Recreational vessels 25' up to 35' in length a. Flat & V- Hulled Vessels $ per linear foot b. Keeled Vessels $ per linear foot 4. Transfer/Tow and handling of Recreational vessels 25' up to 36' in length a. Flat & V- Hulled Vessels $ per linear foot b. Keeled Vessels $ per linear foot S. Transfer/Tow and handling of Page 61 of 73 Recreational vessels 36' up to 48' in length a. Flat & V- Hulled Vessels $ per linear foot b. Keeled Vessels $ per linear foot 6. Transfer/Tow and handling or Recreational vessels above 48' in length a. Flat & V- Hulle Vessels $ per linear foot b. Keeled Vessels $ per linear foot S. Operation of secure aggregation site for vehicles and vessels: $ per day T. Travel trailer installation and maintenance Price proposal for hailer installation: Basic Trailer Installation: $ per trailer As needed services: Buried Sewer Line: $ per linear foot Install Sewer Tap: $ per tap Buried Water Line: $ per linear foot Municipal Water Tap: $ per tap Power Pole with Meter: $ per pole Water Line Winterization: $ per linear foot I landicap Ramp: $ each Direct Wiring to Well Pump Switch: $ per pump Above Ground Electrical Excess $ per linear foot Provide Additional Potable Water Hose: $ per 25' Provide and Install Generator: $ per 5kw gen. Direct Burial of 50 Amp Service: $ per linear foot Handicap Platform Steps $ each U. Marine Debris Removal Price proposal for removal of debris from a marine enviroment, using either land or marine based equpment. 1. Vegetative Debris Land Based: $ cubic yard Marine Based: $ cubic yard Page 62 of 73 1. C & D and Mixed Debris Land Based: $ cubic yard Marine Based: $ cubic yard 1. White Goods Land Based: $ cubic yard Marine Based: $ cubic yard 1. Creosote Timbers Land Based: $ cubic yard Marine Based: $ cubic yard 1. Tires Land Based: $ cubic yard Marine Based: $ cubic yard 1. E-Waste Land Based: $ cubic yard Marine Based: $ cubic yard V. Supplemental water and foots sources 1. Meals Ready to Eat (MRE) (Heater Meals entrees) can be provided at the following cost: $ per meal with an order of 14,400 meals 2. Meals Ready to Eat (HIRE) (HeaterMeals Plus) can be provided at the following cost: $ per meal with an order of 14,400 meals 3. SunMeadow Hot Meal: $ one meal cost SunMeadow Hot Meal Pack: $ one meal cost SunMeadow 3-meal Pack: $ cost per pack 4. 1-Liter bottled water in cases (12 per case): $ per case I -Gallon bottled water in cases (4 per case): $ per case 5. Emergency Ice: $ per 7 lb. bag Trucking and storing of above listed items shall be invoiced at actual cost plus % mark up. W. Demolition of structures 1. Structure demolition with construction and demolition debris loaded at the designated work zone and hauled to an approved commercial landfill. Contactor shall disconnect and cap the sewer and water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, Including garages and detached outbuildings, and remove all white goods, e- waste and household hazardous waste for ROW collection. Does not include removal of concrete slabs. Page 63 of 73 0-5 mile one way haul $ per cubic yard 51: 10 mile one way haul $ per cubic yard 10.1-15 mile one way haul $ per cubic yard 2. Structure demolition with RACM construction and demolition debris loaded at the designated work zone and hauled to an approved Type 1/1I landfill. Contractor shall disconnect and cap the sewer and water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, including garages and detached outbuildings, and remove all white goods, e-waste and household hazardous waste for ROW collection. Does not include removal of concrete slabs. 0-5 mile one way haul $ per cubic yard 5.1-10 mile one way haul $ per cubic yard 10.1-15 mile one way haul $ per cubic yard 15.1-30 mile one way haul $ per cubic yard 30.1-60 mile one way haul $ per cubic yard X. Concrete removal 1. Contractor to load and haul broken concrete from the ROW and dispose at an Owner approved site: 0-5 mile one way haul 5.1-10 mile one way haul 10.1-15 mile one way haul per cubic yard per cubic yard per cubic yard 2. Contractor to demolish concrete slabs and haul and dispose at an Owner approved site: 0-15 mile one way haul $ per cubic yard 15-30 mile one way haul $ per cubic yard 30-60 mile one way haul $ per cubic yard Y. Creosote timber piling removal Creosote timber piling removal and disposal 0-15 mile one way haul 15-30 mile one way hard 30-60 mile one way hard Z. E-Waste Contractor to collect from ROW and dispose at an owner approved site: per unit AA. Household hazardous waste Contractor to collect from ROW and dispose at an owner approved site: per pound BB. Tire removal The Removal and Disposal or Recycle CC. River and canal shoreline restoration per cubic yard per cubic yard per cubic yard each River and Canal Shoreline Restoration: $ per linear foot Page 64 of 73 DD. Power sources Please provide pricing for emergency generators 1) 20kw Generator: 2) 56kw Generator: 3) 100kw Generator: 4) 175kw Generator: 5) 240kw Generator: 6) 320kw Generator: 7) 500kw Generator: 8) I000kw Generator: EE. Stadium style light tower $ per month / $ per week $ per month / $ per week $ per month / $ per week $ per month / $ per week $ per month / $ per week $ per month/ $ per week $ per month/ $ per week $ per month/ $ per week per month/ $ per week Shipping, setting, operation, maintenance, fueling, insurance,security and recovery of generators and lights shall be invoiced at actual cost plus % mark up: FF. National Incident Management System (NIMS) training $ per person/per year GG. Assistance in development of a debris management plan per year HH. Additional services and materials as needed Cost plus _% (All final disposal fees will be a pass -through cost, with contractor invoicing the agency at actual cost without additional fees.) Il. Emergency Road Clearance The cost associated with emergency road clearance will be billed by hourly rates. See Hourly Rates below: E_quipment/Houriv Unit Unit Price Broom- Mechanized Hour Bucket Truck- 50 ft. Hour Bucket Truck- 50 ft. to 75 ft. Hour Chipper w/ 2 man crew Morback Storm Hour Crane- Up to 15 ton Hour Crane- 30 ton or larger Hour Crane- 50 ton Hour Crane- 100 ton Hour Dozer- CAT D4 Hour Dozer- CAT D6 Hour Dozer- CAT D7 Hour Dozer- CAT D8 Hour Dump Trailer w/ Tractor, 30 to 40 CY Hour Dump Trailer w/ Tractor, 41 to 50 CY Hour Dump Trailer w/ Tractor, 51 to 60 CY Hour Page 65 of 73 Dump Truck- 16-30 CY Hour Dump Truck- 31-60 CY Hour Dump Truck- 61-100 CY Hour Dump Truck- Trailer, 24-40 CY Hour Dump Truck- Trailer, 41-60 CY Hour Dump Truck- Trailer, 50-80 CY Hour E ui ment transports Hour Excavator- Trackhoe? 2-3 cy capacity) Hour Excavator- CAT 320 Hour Excavator- CAT 325 Hour Excavator- CAT 330 Hour Excavator- Rubber tired w/ debris grapple Hour Forklift- Extends Boom w/ debris grapple Hour Fuel Truck 1000gallon) Hour Light Plant- Portable Hour Loader- Bobcat 753 or JD648-E w/ debris grapple Hour Loader- Rubber tired front end 2-5 cy capacity) Hour Loader- Front End, 544 orequal w/debris grapple Hour Loader- Knuckleboom- 216 Prentice Hour Loader- Self, Knuckle Boom Truck, 25-35 CY Body Hour Loader- Self, Knuckle Boom Truck, 35-45 CY Body Hour Loader- Skid Steer-753 Bobcat w/bucket Hour Loader- Steer-753 Bobcat Skid w/ street sweeper Hour Loader -Trackhoe 690 JD orequal Hour Loader- Wheel, CAT 955 Hour Loader- Wheel, CAT 966 Hour Low Bed Equipment Trailer, 35 ton ca acit ,& tractor Hour Motor Grader -CAT 125- 140 HP Hour Passenger Car Hour Passenger Van Hour Power Screen Hour StumpGrinder/ Vermeer 252 Hour Trackhoe- CAT 320 Hour Tractor- Box Blade Hour Tree Trimming Truck w/ chipper and Bucket Hour Tub Grinder- 12 foot/ Morbark 1200 Hour Tub Grinder- 13 foot/ Morbark 1300 Hour Tub Grinder- 14 foot/ Diamond Z 1463 Hour Tubgrinder- 300-400 Hour Tubgrinder- Horiz., Diamond Z orequal Hour PERSONNEL Hour Unit Price Administrative Assistant Hour Carpenter Hour Clerical/ Individual Hour Climberw/ ear Hour Crew Leader Hour Electricians Hour Fabricator Hour Field technicians Hour Foreman Hour Foreman w/ truck Hour Ins ectorw/vehicle Hour Laborer Hour Operator w/ chainsaw Hour Project Manager Hour Security Personnel Hour Superintendent w/ truck Hour Survey person w/truck Hour Page 66 of 73 Traffic Control Hour Tree Trimmer crew Hour Truck driver Hour Vehicle Mechanic Hour Welder Hour Worker to assist w/ potable water Hour Hazardous Material Spill Response - Hazardous Waste Remediation & Mass Decontamination Unit Cost HAZ MAT Response Pricing PROJECT CLASSIFICATION PROJECT COORDINATOR Hour FIELD HAZ MATERIAL MANAGER Hour HM CONTAIN AREA MANAGER Hour FIELD PROJECT SUPERVISOR Hour HM CONTAIN AREA SUPERVISOR Hour FIELD PROJECT FOREMAN Hour HM CONTAINMENT AREA FOREMAN Hour FIELD HM TECHNICIAN Hour HM CONTAIN AREA TECHNICIAN Hour HEALTH & SAFETY SPECIALIST Hour PROJECT ENGINEER Hour PROJECT GEOLOGIST Hour CHEMIST Hour REGULATORY MANAGER Hour EQUIPMENT OPERATOR Hour ASBESTOS ABATEMENT SUPERVISOR IIour ASBESTOS ABATEMENT WORKER Hour ASBESTOS INSPECTOR Hour TRUCK DRIVER Hour ADMINISTRATIVE ASSISTANT Hour CLERICAL How. Additional equipment and Support VEHICLE S/TRANSPORTATION PICKUP TRUCK DAY PICKUP TRUCK EXTENDED CAB DAY PICKUP TRUCK 4 X 4 DAY PICKUP TRUCK I TON DAY BOX TRUCK DAY PASSENGER CAR DAY 20' RESPONSE TRAILER DAY 36' RESPONSE TRAILER DAY OFFICE TRAILER DAY FLATBED TRAILER DAY VEHICLE USE- PICKUPS, VANS, CARS MILE Page 67 of 73 VEHICLE USE- TRAILERS, HEAVY TRUCKS MILE 12' WORK BOAT W/MOTOR DAY 12' WORK BOAT W/O MOTOR DAY VACUUM TRUCK 3500 GALLON DAY PERSONAL PROTECTIVE EQUIPMENT PPE LEVEL A EMPLOYEE FULLY ENCAPSULATED SUIT, SCBA, 1 SCBA BOTTLE, GLOVES AND BOOTS (DOES NOT INCLUDE SUIT, GLOVE, OR BOOT REPLACEMENT) DAY LEVEL B EMPLOYEE PROTECTIVE COVERALL, SCBA OR AIRLINE RESPIRATOR, GLOVES, BOOTS, AND HARD HATS (DOES NOT INCLUDE COVERALL OR GLOVE REPLACE.) DAY LEVEL C EMPLOYEE PROTECTIVE COVERALL, HALF OR FULL FACE RESPIRATOR, CARTRIDGES, GLOVES, BOOTS, AND HARD HATS (DOES NOT INCLUDE COVERALL, CARTRIDGE, OR GLOVE REPLACEMENT) DAY SCBA BOTTLES REFILL- AFTER THE FIRST INCLUDED IN LEVEL A & B CHARGE ABOVE EACH CASCADE AIR SYSTEM PER EMPLOYEE DAY AIR FILTRATION PANAL DAY AIRLINE RESPIRATOR EACH INCLUDES 550 FEET OF AIRLINE DAY RESPIRATOR AIRLINE 50' SECTION EACH RESPIRATOR CARTRIDGES PAIR LEVEL A SUIT- KAPPLER RESPONDER OR EQUAL EACH LEVEL B SUIT- KAPPLER RESPONDER OR EQUAL EACH TYVEK EACH PROSHIELD EACH SARANEX EACH ACID SUIT EACH RAIN SUIT EACH NEOPRENE GLOVES PAIR NITRILE GLOVES PAIR SILVERSHIELD GLOVES PAIR PVC GLOVES PAIR COTTON OR LATEX GLOVES PAIR LEATHER WORK GLOVES PAIR PVC BOOTS (HAZMAX) PAIR BOOT COVERS PAIR HEARING PROTECTION PAIR HIGI I HAZARD PERSONNEL DECONTAMINATION DAY LOW HAZARD PERSONNEL DECONTAMINATION DAY PORTABLE EYEWASH STATION DAY FIRST AID STATION DAY PERSONNEL RETRIEVAL SYSTEM DAY PERSONNEL RETRIEVAL HARNESS DAY MONITORING/SAMPLING EQUIPMENT COMBUSTIBLE GAS INDICATOR DAY TOXIC GAS DETECTOR DAY PHOTOIONIZATION DETECTOR DAY Page 68 of 73 HAZCAT KIT DAY DETECTOR TUBES TEN PACK PH PAPER PACK SPILL CLASSIFIER STRIP PERSONNEL AIR SAMPLING PUMP DAY ASBESTOS BULK SAMPLE EACH HAND AUGER STAINLESS STEEL DAY RECOVERY EQUIPMENT HAND OPERATED TRANSFER PUMP DAY 1" DIAPHRAGM PUMP DAY 2" DIAPHRAGM PUMP DAY 2" DIAPHRAGM PUMP S. S. DAY 3" DIAPHRAGM PUMP DAY I" SUCTION OR DISCHARGE HOSE DAY 2" SUCTION OR DISCHARGE HOSE DAY 3" SUCTION OR DISCHARGE HOSE DAY 2" CHEMICAL SUCTION OR DISCHARGE HOSE DAY 3" CHEMICAL SUCTION OR DISCHARGE HOSE DAY SMALL COMPRESSOR DAY 185 CFM COMPRESSOR DAY AIRHOSE SECTION DAY MISCELLANEOUS EQUIPMENT SPIKE BAR DAY AIRLESS SPRAYER DAY PRESSURE WASHER DAY WATER HOSE SECTION (GARDEN) EACH CUTTING TORCH DAY WIRE WELDER DAY AIR BLOWER DAY HEPA VAC DAY BARRELCART DAY WHEELBARROW DAY OIL DRY SPREADER DAY TRAFFIC CONTROL VESTS, CONESS, FLAGS, BARRELS, ETC. (one crew) DAY DRILL WITH BITS DAY GROUNDING CABLE AND ROD DAY CIRCULAR SAW DAY HAND TOOLS PER EMPLOYEE SHOVELS, SCOOPS, BROOMS, RAKES, HOES, ETC. DAY TOOL KIT HAMMERS, PLIERS, SCREWDRIVERS, ETC. DAY WRENCH KIT BUNG WRENCH, SPEED WRENCH, PIPE WRENCH, SOCKETS, CHANNEL LOCKS DAY STEPLADDERS DAY EXTENSION LADDERS DAY PHOTOGRAPHIC EQUIPMENT DAY FLASHLIGHTS EACH HANDHELD RADIOS DAY Page 69 of 73 MATERIALS/DISPOSABLES 5" X 10' ABSORBENT BOOM- PETROLEUM EACH 8" X 10' ABSORBENT BOOM- PETROLEUM EACH 3" X ITABSORBENT BOOM- UNIVERSAL EACH ABSORBENT PADS BUNDLE -PETROLEUM EACH ABSORBENT PADS BUNDLE -UNIVERSAL EACH ABSORBENT CLAY BAG EACH OIL DRY EACH PEAT MOSS EACH VERMICULITE EACH SODA ASH BAG EACH 4 MIL 20 X 100 POLYETHYLENE EACH 6 MIL 20 X 100 POLYETHYLENE ROLL 6 MIL BAGS EACH DUCTTAPE ROLL 55-GALLON DRUMS EACH 55-GALLON DRUM LINERS 10 MIL EACH FIBER DRUMS EACH 30-GALLON OVERPACK EACH 95-GALLON POLY OVERPACK EACH DOT HAZARDOUS WASTE LABELS EACH FIRE EXTINGUISHER EACH CAUTION/HAZARD TAPE EACH RESPIRATOR WIPES EACH KAPPLER TAPE ROLL Note: All overtime is 1.5 times Hourly Rate f Overtime applies after 8 hours each day Additional E uipinent Description Unit Unit Price High Volume Diesel Powered suction lift trash pump with speed adjustment 4X4 per Month High Volume Diesel Powered suction lift trash pump with speed adjustment 6X6 per Month High Volume Diesel Powered suction lift trash pump with speed adjustment 8X8 per Month High Volume Diesel Powered suction lift trash pump with speed adjustment 12X12 per Month Composite Quick Connect Suction Hose, 8 ft length, 20psi 4 inch per Month Composite Quick Connect Suction Hose, 8 It length, 20psi 6 inch per Month Composite Quick Connect Suction Hose, 8 ft length, 20psi 8 inch per Month Composite Quick Connect Suction Hose, 8 ft length, 20psi 126 inch per Month Quick Connect Discharge Hose, 50 It length, 50psi 4 inch er Month Quick Connect Discharge Hose, 50 It length, 50psi 6 inch per Month Quick Connect Discharge Hose, 50 ft length, 50psi 8 inch per Month Page 70 of 73 Quick Connect Rigid Piping, 10 ft length, 175 si, 4 inch per Month Quick Connect Rigid Piping, 10 ft length, 175 si, 6 inch per Month Quick Connect Rigid Piping, 10 ft length, 175 si, 8 inch per Month Quick Connect Rigid Piping, 10 ft length, 175 si, 12 inch per Month Roll off Emergency Waste Water Storage Tanks per Month Sample Bond Commitment Letter Page 71 of 73 This is an example of an acceptable commitment letter. The letter must be issued and signed by the Surety Company, not the Agent, and must be submitted ivith the proposal. Date Re: Surety Bond Commitment Standby Contract for Emergency Response, Management, & Recovery Services Dear I am pleased to advise you that we have approved in principle a $50,000,000 performance and payment bond for your company for the benefit of [Owner]. This performance and payment bond will be for the successful contract completion of the work set forth in that solicitation REP for a Standby Contract for Emergency Response, Management and Recovery Services. Our company is a surety or insurance company currently listed on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, with at least an A - rating in the latest printing of the A.M. Best's Key Rating guide to write individual bonds up to ten (10) percent of policyholders' surplus as shown in the A.M. Best's key rating guide and is licensed to issue surety bonds in the State of If you are the successfiil proposer on this contract, the performance and payment bond will be issued within seven (7) days of written notification from the Owner. The bond will be issued for the total amount of the estimated value of the contract up to $50,000,000. This letter constitutes our commitment based upon information and documentation you have submitted. Any obligation to issue the performance and payment bond will arise only upon the satisfactory preparation, execution and delivery of documentation in form and substance satisfactory to our company. This commitment is a valid for a period of fourteen (14) months from the date hereof. Sincerely, Name Title, Insurance, Surety Company Proposer's Logo Page 72 of 73 PROPOSAL FORM To: Owner Date: [ADDRESS] Re: Request for Proposal STANDBY CONTRACT FOR EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY SERVICES 1. The undersigned, having carefully and to our full satisfaction examined the RFP Documents for: STANDBY EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY SERVICES hereby proposes to furnish the required services in accordance with this Proposal. 2. By submission of this Proposal, the undersigned certifies, and in the case of a joint Proposal, each party hereto certifies as to his own organization and the joint venture, that this Proposal is made in good faith and has be arrived at independently, without collusion, consultation, communication or agreement as to any matter relating to this Proposal with any other Proposer. Submitted by: Title: Authorized Signature: Company Name (Print) Phone Company Address (Print) City, State, Zip Code (Print) Federal Tax I.D. Number Phone/Fax Number (include area code) (Corporate Seal) Page 73 of 73 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE M Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes Not Applicable ❑ workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes I LJ Not Applicable Council Meeting Date: Submitted By: March 18, 2013 Joseph D. Miff, AICP City Manager Reviewed/Approval Initialsm-�— ACTION REQUESTED: ®ORDINANCE 03.03-13 ❑ RESOLUTION H ❑ APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Conduct a Public Hearing, Consider, Discuss, and Possibly Act Regarding a Ordinance 03-03-13 Granting a Specific Use Permit for a Snow Cone Stand (Sno2Go) Into a 770 Square Feet (Approximate) Paved Area of the Northeast Corner of the Parking lot Located at 701 N. Stemmons. FINANCIAL SUMMARY ®N/A ❑GRANTFUNDS []OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is located at the southwest corner I-35 and FM 455 (Chapman Drive), the Super Save grocery store. The property is zoned B-2 General Business, as are the surrounding properties. The applicant is proposing to operate a snow cone stand in the parking lot in front of the grocery store. A snow cone stand is a Quick Service Food and Beverage Stand as defined in the Zoning Ordinance, and requires a Specific Use Permit (SUP). Previously, this snow cone stand was installed and operated with an SUP across the street at the Horizon Convenience Store and Chevron Gas Station. Staff has received 1 comment from the ublic in suggort of the proposed SUP, and none against. STAFF OPTIONS & RECOMMENDATION Staff finds that the proposed installation of the structure and operation of the business meets the expectations for a Specific Use Permit as described in the Zoning Ordinance and recommends approval. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Ordinance 03-03-13 Agencies: • Applicant's Letter of Intent On March 11, 2013, the Planning & Zoning Commission • Letter from Super Save conducted a public hearing and recommended approval of the proposed Specific Use Permit. • Aerial Photos of Subject Property ORDINANCE 03-03-13 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND CENTRAL ZONING MAP, AS HERETOFORE AMENDED, BY GRANTING A SPECIFIC USE PERMIT FOR A QUICK -SERVICE FOOD AND BEVERAGE SHOP WITHIN A B-2 BUSINESS DISTRICT 2 ON PROPERTY LEGALLY DESCRIBED AS TRACT 126 HENRY TIERWESTER SURVEY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, all Requests for Changes in Zoning Classifications were duly filed with the City of Sanger, Texas, concerning the hereinafter described properties; WHEREAS, due notice of hearings were made in the time and manner prescribed by law and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and conducted public hearings for the purpose of assessing zoning classification changes on the hereinafter described properties located in the City of Sanger, Texas; and WHEREAS, an additional opportunity for all interested persons to be heard was provided by the City Council of the City of Sanger, Texas, at open meetings, with proper notice posted; Now Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: Section 1 That the legal description of the property zoned herein is generally described as Tract 126 of the Henry Tierwester survey. Section 2 A Specific Use Permit for a quick -service food and beverage shop is herby granted for the above described property within a B-2 Business District, subject to the following conditions: 1. The structure is located in the northeast portion of the property. 2. The structure is located and the business operated so as not to interfere with the safe movement of vehicles and pedestrians within the parking lot. Section 3 All ordinances or parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section 4 It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional word, phrase, clause, sentence, paragraph, or section. Section 5 Any person, firm, or corporation who shall violate any of the provisions of this article shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. Section 6 This ordinance will take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Texas, on this 18th day of March, 2013. APPROVED: ATTEST: Mayor Thomas Muir City Secretary Tami Taber 1009 Sand Stone Drive Sanger, TX 76266 (940)230-5331 January 17, 2013 Mr. Joeseph Iliff, AICP City of Sanger, TX 201 Bolivar Sanger, TX 76266 Dear Mr. Iliff: Please accept this letter as our letter of intent and request for a Special Use Permit for a portion of the property located at 701 N. Stemmons, Sanger, TX 76266. Sno2Go, LLC has operated a Snow Cone Stand, as classified by Texas Department of Health, at 901 N. Sternmons, Sanger, TX until we recently negotiated a lease with the Super Save 11479 located across the street at 701 N. Stemmons. The lease which was negotiated earlier last year is effective from December 1, 2012 for a period of one year with an understanding from the owner that it may be renewed annually. It is Sno2Go's intention to operate the Snow Cone stand seasonally, from March through October, while leaving the stand setting on its . location with utilities connected year-round. Listed below are specific facts required for and supporting the Special Use Permit application: - The location of the Snow Cone stand, as identified in the lease, is the Northeast portion of the Super Save Parking lot encompassing approximately 770 square feet of paved area. - Satellite photographs (Exhibits 1 and 2) are attached showing the overall store area and the proposed Snow Cone Special Use Permit area. - The Sno2Go lease provides for use of the existing parking facilities where the snow cone stand is located. - The Snow Cone stand, which is smaller than 100 square feet and less than 12 feet high, will be situated in such a manner as not to impede the visual sight lines of vehicular traffic on the public roads nor in any traffic lanes of the parking lot. - The Snow Cone stand is constructed of wood materials, roofed with composition shingles and painted in the Sanger High School colors. - Means of access to the stand will be from the Super Save's parking lot and will not impede any public thoroughfare. - There is no directly connecting property adjacent to the Snow Cone stand within 200 feet. The property is separated from other adjacent lands by public roads and highways, including State FM-455 and US Interstate 35. Enclosed please find the,SUP application, Site Plan Exhibits, supporting photographs and the appropriate application fee, Should you require any additional information or have other requests, please contact me at your convenience at 817-200-3000. Regards, I Lt! Tor Featf zrs-one HAC, Inc. d/b/7 Super S7gre 390 N.E. 36"' Street Oklahoma City, OK 73105-2508 January 1, 2013 Mr. Tony Featherstone Sno2Go, LLC 1809 Sand Stone Drive Sanger, TX 76266 RE: Sillier Save 11479, located at 701 N. Stemmons, Sanger, TX Dear Mr. Featherstone: In accordance with the terms and conditions in your lease (particularly section 1s), please accept this letter as my approval for yonr employees, working on the leased premises, to use our restrooms during yonr normal operating hours. Should you have any questions or require additional assistance, please feel free to contact me in my office at the store. Sincerely, Store Manager Super Save #479, 701 N. Stemmons, Sanger, TX 76266 Supermarket area including parking is depicted. Exhibit 2 l OCII LIl SNO2GO, LLC Snow Cone stand area located in the Northeast corner of the Super Save parking lot. Area on pavement - approx. 770 sq. ft. Exhibit 1 CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance 10 Yes 10 Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Yes Not Applicable Council Meeting Date: Submitted By: March 18, 2013 Joseph D. Iliff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Act on the Final Plat of Lot I of the DATCU-Sanger Addition, Being a Re -plat of a Portion of Block 15, J. R. Sullivan West Addition, 1.246 Acres of the Rueben Bebee Survey FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is approximately 1.246 acres located at the northeast corner of 10th Street and Plum Street. The property is the future site of the DATCU credit union. The submitted final plat would create a buildable lot for the future construction on the site. STAFF OPTIONS & RECOMMENDATION City Staff has reviewed the plat. Staff finds the plat to be in conformance with the requirements of the Subdivision Ordinance and recommends approval. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other ® Aerial Photo of Subject Property Agencies: ® Proposed DATCU- Sanger Addition On March 11, 2013, the Planning & Zoning Commission recommended approval of the plat. 2011 Aerial Photo 10th St. & Plum St. INilia ill il I Nil ITEMS CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES FEBRUARY28,2D13 YTD OVERBUDGET REVENUE -GENERAL FUND ACTUAL BUDGET (UNDER)BUDGET Taxes 1,927,771 2,418,500 1490,729) Franchise Fees 75,406 562,600 (507,194) License & Permits 49,930 86,210 (36,280) Fire &Ambulance 190,007 466,500 (276.493) Fines & Forfeitures 72,622 248.112 (175.490) Other $3,631 162.300 (108,669) Solid Waste 281,896 652,000 (370,1)4) TOTAL REVENUE 2,651,263 4,616,222 (1,964,959) ACTUAL % BUDGETED REVENUE 57% YTD (OVER) BUDGET EXPENDITURES -GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 208,729 544,026 335,297 Police & Animal Control 575,096 1,366,591 791,495 Fire & Ambulance 281,559 920,110 638,551 Municipal Court 77,815 211.793 133.978 Development Services 92,376 239.169 146,793 Streets 124,715 339,993 215,275 Parks & Recreation 206,742 578,593 371,851 Library 83,044 197,142 114,098 Solid Waste 253,533 560,000 306,467 TOTAL EXPENDITURES 1,903,612 4,957,417 31053,805 REVENUE OVER (UNDER) EXPENDITURES 747,651 (341,195) 1,088.846 OTHER FINANCING SOURCES (USES) Transfer from 4A 20,500 (20,500) Transfer from 4B 20,500 (20,500) Transfer from Debt Service 110,000 (110,000) Transfer from Enterprise Fund 200,000 (200,000) Transfer to Capital Project Fund CHANGE IN FUND BALANCE 747,651 9,805 737,846 FUND BALANCE - BOY 783,202 773,397 9,605 FUND BALANCE -EOY 1,530,853 783,202 747,651 ACTUAL % OF BUDGETED EXPENDITURES 38% GENERAL FUND REVENUE - o BMAl__ ctual BUDGET AND ACTUAL udget s2.000.000 slsoo,000 $1.000.000 -- _ .. 8- Taxes FmnMiso Fcos I Llconsoxr MOO I Firo&Ambulance Fines&FORoiNros Ottror SollO Woste so% 13% N 29% 43% EXPECTED% OF BUDGETED REVENUE 42% EXPECTED% OF BUDGETED EXPENDITURES 42% REVENUE -ENTERPRISE FUND Water Wastewater Tap Fees Electric Interest Miscellaneous TOTAL REVENUE ACTUAL % OF BUDGETED REVENUE CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES FEBRUARY28,2013 OVER BUDGET YTD ACTUAL BUDGET (UNDER)BUDGET 424,510 1,290,119 (865,609) 393,895 1,118.323 (724,428) 168,000 160,000 8,000 2,581,452 7,947,500 (5,266,048) 7,493 29,000 (21,507) 24,303 51,500 (27,197) 3,699,653 10,596,442 (6,896,789) 35% (OVER) BUDGET EXPENDITURES -ENTERPRISE FUND YTD ACTUAL BUDGET UNDER BUDGET Administration 324,916 846,730 521,814 Water $91,840 1,007,383 615,543 Wastewater 177,834 646,021 468,187 Electric 2,172,080 6,412,483 4,240,403 Debt Service 45,619 781,675 736,056 TOTAL EXPENDITURES 3,112,289 9,694,292 6,582,003 REVENUE OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to General Fund Transfers to Capital Project Fund Transfers to Cap Proj - W W Transfers to Storm Recovery Fund CHANGE IN FUND BALANCE FUND BALANCE -BOY FUND BALANCE - EOY 587,364 902,150 (314,786) (200,000) 200,000 (25,000) (275.000) 250,000 (39,390) (111,832) 72,443 (53,629) (154,000) 100,371 469,345 161,318 308,027 6,136,041 5,974,723 161,318 6,605,386 6,136,D41 469,345 ACTUAL% OF BUDGETED EXPENDITURES 32% ENTERPRISE FUND REVENUE BUDGET AND ACTUAL oAmua- meupccr se.000.000 / 1 )Yi i ti�lk tli� Y .� s6.000.000 $5,000,000 _ 61,00D,0D0 s3.000,000 s2.000.000 'd s1,000,u0n S. W.We W.sW for Tap Foos Electric Intorast Mlscolianoous 33% 35% 105% 34% 26% 47% EXPECTED % OF BUDGETED REVENUE 42% ®Actual ENTERPRISE FUND EXPENDITURES BUDGET AND ACTUAL ®Budget $6,000,000 N )$5,000,000 g Y r 3Y jt i°i � Y iz "�r P9 yr fi � WP tP' ( l�l rF ro-efl n i r �� t a�},sl 3n,t� lift I i 1 (ill:Itll j,rY..ShI(} r{tSx I' p i-11 II $4,000,000 $3,000,000 - $2,000,000 $1,000,000 $ Adminbs don Water Waffiewater E1O 1tr Dobt $ervice 33% 39% 26% 34% 6N. EXPECTED% OF BUDGETED EXPENDITURES 42% CITY OF SANGER, TEXAS INVESTMENT REPORT FEBRUARY 28, 2013 The Monthly Investment Report is in full compliance with the objectives, restrictions, and strategies as set forth in the City of Sanger's Investment Policy and Texas Government Code 2266.023, the Public Funds Investment Act (PFIA). Ethics Disclosure and Conflicts of Interest In accordance with the PFIA, investment officers are required to file a disclosure statement with the Texas Ethics Commission and the governing body if: a. the officer has a business relationship with a business organization offering to engage in an investment transaction with the City (as defined in 2266.006 (1) (1-3); or b. the officer is related within the second degree by affinity or consanguinity, as determined under Chapter 673 of the Texas Government Code, to an Individual seeking to transact investment business with the entity. PFIA 2266.006 (1). Neither of the investment officers are required to file disclosure statements as required by PFIA. Cheryl Davenport Director of Finance Mike Brice City Manager CITY OF SANGER, TEXAS CASH AND INVESTMENTS FEBRUARY 28, 2013 CASH AND INVESTMENTS GENERAL FUND Unrestricted: Cash For Operations $ 787897 Investments for Operations 559,730 Capital Projects:'Ca i{a1(lmpmueineFfs , Restricted: Debt service Water Deposits Equipment Replacement 156,732 Hotel Occupancy Tax 11,318 Library 50,057 Keep Sanger Beautiful (KSB) 4,619 Court Technology and Security 3,646 One Plus Donations' TOTAL CASH AND INVESTMENTS ENTERPRISE DEBT SERVICE CAPITAL FUND FUND PROJECTS FUND $ 2,272,308 S $65,267 $ 105,889 503,689 1,882,666 951,641 323,015 38,992 243 303,430 TOTAL $ 3,695,185 1,063,419 1,882,666 1,255A71 323,015 195,724 11,318 50,057 4,619 3,646 243 $ 1,573,999 $ 5,972,554 $ 868,697 $ 105,889 $ 8,484,963 Equipment Replacement 2% CASH ANDINVESTMENTS December 31, 2012 Water Deposits 4% Debt service 15% Cash for Operations 44% Capital Improvements ( $ 41 22%, t'99y1 Investmernsfer Operations 13% I Cash and Investments as of February 28. 2013 Cash CASH Cash Deposit CD 2375850 LER DEPOSIT REFUND ACC Capital Reserve CD 642584 Capital Reserve MM 2380226 Acct. # Maturity Yield 008-00-1010 0.05% $ 008-00-1010 008-00-1041 1/3/2014 0.05% $ 0.60% 008-00-1044 4/23/2013 008-00-1038 004-00-1020 0.25% $ 020% Balance Restri 2,272,308 2,272,308" 94,841 Y 228,174 Y 323,015': 278,594 Y 386,225 Y Water Capital Reserve MM 2376156 008-00-1037 0.20% $ 330,860 Water Capital Reserve CD 459844 008-00-1043 7/3/2013 0.35% 641,157 WATER CAPITAL RESERVE $ 972,017 Combined EF Debt Service MM 2376113 008-00-1039 0.20% $ 588,149 EF Bond Reserve CD 459585 008-00-1046 1/3/2014 0.06% 349,683 99 &96 Bond Reserve MM 2381400 008-00-1033 0.08% 13,8D9 BOND FUND RESERVES $ `, 951,841 EF Reserve CD 642541 008-00-1040 3/25/2013 0.45% $ 102,750 EF Contingency Reserve CD 459739 008-00-1047 1/3/2014 0.05% 16,212 EF Contingency Reserve CD 737860 008-00-1014 2/14/2013 0.90% 305,520 EF Contingency Reserve MM 2809753 008-00-1012 0.12% 25,578 PF ,Qtnrm Rcenvani - 90/ Flcrtrlr Rov co con Y Y Y Y Y Equipment Replacement MM 2376202 008-00-1034 0.12% $ 38,992 Y Plus 008-00-2605 0.05% 243 Y Cash and Investments as of February 28, 2013 4A Certificates of Deposit, Money Market, and Cash Name Acct. # Maturity Yield Balance Restricted Pooled Cash 41-00-1000 0.05% $ 145,809 Y Cash NOW 900020693 Prosperity 41-00-1010 24,817 Y 4A MM 902551273 Prosperity 41-00-1012 0.20% 638,033 Y Sanger TX Ind Corp CD 486639 41-00-1013 4/2/2013 0.35% 93,462 Y TOTAL CASH AND INVESTMENTS $ 902;121 4B Certificates of Deposit, Moneys Market, and Cash Acct. Name Acct. # Maturity Yield Balance Restricted Pooled Cash 42-00-1000 0.05% $ 5,595 Y Cash MM 2379694 42-00-1010 0.05% 275,688 Y 4B CD 653500 42-00-1013 4/3/2013 1.30% 21,277 Y 4B CD 659924 42-00-1014 5/12/2013 0.80% 20,992 Y 4B CD 664243 42-00-1015 6/5/2013 0.90% 21,110 Y 46 CD 673277 42-00-1016 7/9/2013 0.80% 21,047 Y 4B CD 686115 42-00-1017 8/14/2013 0.60% 21,015 Y 4B CD 689521 42-00-1018 9/11/2013 0.60% 20,931 Y 4B CD 694371 42-00-1019 10/14/2013 0.70% 20,978 Y 4B CD 697230 42-00-1020 11/17/2012 1.30% 21,091 Y 4B CD 699934 42-00-1021 12/18/2012 1.25% 21,044 Y 4B CD 702285 42-00-1022 1/13/2014 0.50% 20,857 Y 4B CD 706078 42-00-1023 2/19/2013 1.30% 20,772 Y 4B CD 720097 42-00-1024 6/9/2013 1.00% 20,531 Y 4B CD 720119 42-00-1025 3/9/2013 0.80% 20,569 Y TOTAL CASH AND INVESTMENTS - $ a' S3,497' Cash and Investments as of February 28, 2013 Capital "sProiects Fund' Cash and Investments 999-00-1000 $ 105,889 CIP TOTAL $ Debt'Service rFund Cash and Investments 003-00-1010 $ 868,697 DSF TOTAL $ 868,697 wk„a efiCas x aY:,5 en SANGER PUBLIC LIBRARY MONTHLY REPORT FEBRUARY 2013 Submitted by Victoria Elieson HIGHLIGHTS: Submitted the annual report to the State of Texas. Selected statistics from that report: 2011 2012 Collection 22,397 21,900 Circulation 39,246 38,888 Program Attendance 2,239 2,612 Library visits 56,370 56,896 Interlibrary Loans Received 67 52 Interlibrary Loans Sent 76 231 Uses of Public Computers 10,637 10,293 ADMINISTRATION: Consulted with Daniel Gibbs from Ardmore Public Library who wanted to see CASSIE software in action. We also discussed Evergreen software. Provided the meeting room for VITA, volunteers who help people fill out and file their tax forms. Meetings attended: Denton County Library Advisory Board, 2/21, Denton north branch North Texas Library Consortium, 2/21, Roanoke PROGRAMS: Adult programs held: Everything We Want to Know about Cell and Smart Phones, Toxins in Personal Care Products, two Knitting and Crochet workshops, and the book club meeting. Two gaming events were held for the teens. The Storytime Theme was "All About Me". Weekly themes were "My Name", "My Feelings", "My Body" and "I Am Special'. One of the favorite crafts was the frill body outline that the kids decorated and took home. One gaming event was held for the pre -teens. FEBRUARY 2013 STATISTICS 2012 2013 BORROWER CARDS Last Month 3,556 3,314 New Cards 35 42 Cards reactivated 13 13 TOTAL 3,604 3,369 CIRCULATION Nonfiction 269 354 Fiction 599 560 Junior Fiction 152 199 Children's Books 571 404 Leased Books 161 126 Interlibrary Loan 8 98 Spanish Materials 24 17 Audio Books 103 146 Music CDs 25 18 Video Materials 607 640 Equipment 6 6 from other libraries 152 200 TOTAL CIRCULATION 2,677 2,688 to other libraries 62 78 INTERNET SESSIONS 655 628 PROGRAMS Children's Programs 10 9 Children Attending 103 57 Adults Attending 44 20 Teen Programs 3 2 Number Attending 56 25 Other Programs 15 5 Number Attending 65 40 VOLUNTEERS Number of Adults 13 10 Number of Juniors 1 2 Number of Hours 90 67 COLLECTION Books 16,798 16,659 Leased Books 186 153 Paperback Fiction 2,426 2,467 Audio Books 799 808 Music CDs 379 357 CD-ROM 198 191 Videocassettes 841 711 DVD 1,024 1,173 Microfilm 84 86 Equipment 4 4 TOTAL COLLECTION 22,739 22,609 :7y9:101OL: Fines $188.25 $206.79 Copies $153.85 $231.06 ILL Postage $4.75 $12.92 New Cards $3.00 $3.50 Lost Materials $26.84 $42.94 TOTAL $376.69 $497.21 -21 ^6- z8 Sanger 1 jb�e Llbr&yBy Lynne. S. Smiland s in Health & Beauty Products Thursday, February 28, at 7 p.m., Dr. Judy Spira, RN, CBN, PhD and biology professor, will present "Toxins in Personal Care Items". This free program will examine many of the additives found in health and beauty products. Dr. Spits, teaches at UNT and also consults with organiza- tions such as various DFW area police departments, Sally Beauty, and American Airlines. She is on a mission to re- duce toxins in our lives: as additives to foods, in. personal care items, and in harsh cleaning products. One often overlooked way people are exposed to toxins is through beauty or personal care products, such as sham- poo, deodorant, makeup and even sunscreen. Because the FDA doesn't regulate the cosmetics industry, potentially dangerous components and contaminants (including chem- icals banned in Europe and Australia for being carcinogen - Few :2-5- ic) are often found in such products, even in baby shampoo and wipes. An example is parabens, a group of compounds widely used as preservatives and found in many lotions, creams, and deodorants. They can be absorbed through the skin, and according to the Breast Cancer Fund, have been identi- fied in biopsy samples from breast tumors. To learn about commonadditivesin personal care and beauty items, the problems they may cause, and how to avoid them to protect yourself and your family, plan to attend Dr. Spira's presentation on the 28th. To reserve a place, call 940-458.3257, e-mail us at library@sangertexas. org, come by 501 Bolivar, or "Like" the program on the library's Facebook page to ensurepleptyof handouts for everyone. —. Library program offers information on toxins in personal care items A free program %itled "Toxins in Personal Care Items" will be offered at 7 p.m. Thursday at the Sanger Public Library, according to a library press release. Guest speaker Judy Spira, RN, CBN, Ph.D., will discuss common additives in personal care and beauty items, the problems they could cause and how to avoid them. Spira is a biology professorat the University of North Texas and is a con- sultant for area police departments and companies, the press release stated. Reservations are requested to ensure therewill be enough handoutsfor all par- ticipants.'Ib reserve a spot at the pro- gram, visit the library at 501 Bolivar St., call 940-458-3257 or e-mail library@ sangertexas.org. All American Dogs -Sanger November December Impounded Dogs Cats Adoption -Dog Adoption -Cat Rescue Pick Up Owner Pick Up -Dog Owner Pick Up -Cat Release to Barn -Cat Died Euthanized Total In Process January February YTD 16 19 9 10 54 6 2 3 3 14 3 4 7 6 20 1 3 1 2 7 0 1 8 0 9 5 12 4 5 26 0 0 0 0 0 2 1 0 1 4 i 0 0 1 0 1 0 0 1 1 2 11 14 4 7