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04/02/2012-CC-Agenda Packet-Regulary-�W-TEX-AS� AGENDA CITY COUNCIL MONDAY, APRIL 2, 2012 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: March 19, 2012 — Special Called Meeting With 4A March 19, 2012 - City Council b) Disbursements. 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Act on Approving Proclamation 404-02-12 Proclaiming the Month of May as Motorcycle Safety and Awareness Month. 6. Consider, Discuss and Possibly Act on Approving a Resolution for Cash Management Services Between First United Bank and Trust Company and the City of Sanger. INFORMATION ITEMS a) Financial and Investment Report - February 8. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the neral public at all times, and said notice was posted on the following date and time: % tad% at -6'0� p.m. and shall remain posted until meeting is atllourned``` , Tami Taber, City Secretary' City of Sanger, Texas This facility is wheelchair access e„41 �geb lble parking spaces are available. Requests for accommodations or interpretive services in I t" a made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL SPECIAL CALLED MEETING WITH 4A SANGER INDUSTRIAL DEVELOPMENT CORPORATION March 19, 2012 PRESENT: Mayor Thomas Muir, Councilmember Marjory Johnson, Councilmember Russell Martin, Councilmember Gary Bilyeu and Councilmember Andy Garza 4A President Vickie Jenkins, 4A Boardmember John Jacobs, 4A Boardmember Robert Patton, 4 A Boardmember Fred Yeatts ABSENT: Councilmember Scott Stephens 4A Boardmember Don Gillum OTHERS PRESENT: Mike Brice City Manager, Cheryl Price Deputy City Secretary, Robert Dillard City Attorney 1. Call Meeting to Order. Mayor Muir called the City Council meeting to order at 6:00 p.m. 4A President Vickie Jenkins called the 4A Sanger Industrial Development Corporation Meeting to order at 6:00 p.m. 2. . EXECUTIVE SESSION: CLOSED SESSION Pursuant to the Open Meetings Act, Chapter 551 , the City Council and 4A will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.087 - Deliberation Regarding Economic Development. Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a Closed Executive Session in Accordance With the Texas Government Code: Section 551.071 (Consultation With Attorney) - Regarding Pending Litigation Settlement With Reliable Paving. Mayor Muir called the Executive Session at 6:01 p.m. 4A President Vickie Jenkins called the Executive Session at 6:02 p.m.. 3 RECONVENE: OPEN MEETING 4A reconvened at 6:46 p.m. No action taken, discussion only. City Council reconvened at 6:55 p.m. No action taken, discussion only. 4. Adjourn. 4A President Jenkins adjourned the 4A Industrial Development Corporation at 6:47 p.m. Mayor Muir adjourned the City Council Special Called Meeting at 6:56 p.m. MINUTES: CITY COUNCIL MEETING March 19, 2012 PRESENT: Mayor Thomas Muir, Councilmember Russell Martin, Councilmember Gary Bilyeu, Councilmember Andy Garza ABSENT: Councilmember Scott Stephens, Councilmember Marjory Johnson OTHERS PRESENT: Mike Brice City Manager, Cheryl Price Deputy City Secretary, Robert Dillard City Attorney, Kelli Alexander, Sam Alexander 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:02 p.m. Councilmember Garza led the Invocation followed by Councilmember Bilyeu leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). Kelli Alexander, 3219 McReynolds Road, was recognized and wanted to thank Scott Stephens for attending the "No Kill" conference last Saturday and she spoke regarding animal control. CONSENT AGENDA 3. a) Approval of Minutes: March 5, 2012 -Work Session March 5, 2012 - City Council b) Disbursements. Councilmember Bilyeu made a motion to approve the Consent Agenda as presented. The motion was seconded by Councilmember Garza. The motion carried unanimously (Vote 3-0). 4. Consider any Items Removed From Consent Agenda. None. REGULAR AGENDA 5. Discuss, Consider and Possibly Act on Approving Resolution #R03-02-12 - Approving the Terms and Conditions of a Compromise Settlement Agreement and Release With Reliable Paving, Inc., and Authorizing the City Manager to Execute the Same and Provide an Effective Date. Councilmember Bilyeu made a motion to approve Resolution #R03-02-12 as presented. The motion was seconded by Councilmember Martin. The motion carried unanimously (Vote 3-0) 6. Discuss, Consider and Possibly Act on Approving Concession Stand Improvements and Ball field Chalkers (Markers) for the Railroad Ball Field Complex. City Manager Brice summarized that this was a proposal by the Little League to make some improvements to the ball field from the banner monies we received last year of approximately $2,800. To go forward with this request, the City Council's approval is required since it is not a budgeted item. He advised that they were also planning to install a grill so they could sell hamburgers. Councilmember Bilyeu noted concern about the quality of the installation of the improvements. City Manager Brice advised that plans would be presented for approval and all improvements would be to up to all standards and inspected. Councilmember Bilyeu made a motion to approve the concession stand improvements and ball field chalkers for the Railroad Ball Field Complex to be paid out of the banner fund not to exceed $2,800. The motion was seconded by Councilmember Garza. The motion carried unanimously (Vote 3-0). 7. Discuss, Consider and Possibly Act on Approving Mayor to Execute Required Documentation of Eminent Domain Authority in Texas. City Manager Brice summarized that there was a bill enacted by the 82"d Legislature requiring all entities authorized to exercise the power of eminent domain to submit documentation detailing their legal authority to do so. If the documentation is not submitted by the deadline of December 31, 2012 the city will lose its right to exercise the power of eminent domain. Through questioning by Councilmember Bilyeu it was noted by City Manager Brice that this would not give us any more powers than we have now; we will just get to keep then powers we currently have. Councilmember Martin made a motion approving the Mayor to execute the required documentation of Eminent Domain Authority in Texas. The motion was seconded by Councihnember Bilyeu. The motion carried unanimously (Vote 3-0). 8. INFORnMATION ITEMS a) Library Report- February b) Animal Control Report - February c) Letter From Moody's Investors Service Regarding Rating d) ATMOS Energy Rider GCR — Rate Filing Under Docket No. 9762 City Manager Brice pointed out "Information Item c)" noting that we received a letter from Moody's on our rating. They gave us a rating of "AT' which is a good rating. Moody's indicated through a phone call we had with them that if tine city continues to build our reserves our rating would likely go up in the future. 9. Adjourn. Mayor Muir adjourned the meeting at 7:30 p.m. 3/19/2012 10:31 AM A / P CHECK REGISTER PACKET: . 04923 Regular Payr_ents 3/19/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. OPEC TYPE DATE DISCOUNT AMOUNT N08 AMOUNT L8100 AMERICAN MUNICIPAL SERVICES I-10268 WARRANT COLLECTION 2/12 R 3/19/2012 1,381.40CR 049792 1,381.40 13270 HOLZ, JAMES I-3114/12 HCIE DEPOT PARTS REIMBURSE R 3/19/2012 9.22CR 049793 9.22 00420 BOUND TREE MEDICAL, LLD I-80724418 EMS SUPPLIES 2ND QTR R 3/19/2012 15.86CR 049794 I-80724419 EMS SUPPLIES 2ND QTR R 3/19/2012 63.000R 049794 78.86 00440 BRA20S ELECTRIC I-25963-RI-1 FEB 2012 R 3/19/2012 10,243.20CR 049795 10,243.20 10760 BRODART CO I-B2315816 BOOKS R 3/19/2012 251.79CR 049796 251.79 02490 CENTURYLINK I-3/10/2012 PHONE 3/10-4/9 R 3/19/2012 1,352.09CR 049797 1,352.09 24170 CIS SEWER EQUIPMENT CO. INC. I-12175 CAMERA REPAIR PARTS R 3/19/2012 389.91CR 049798 I-12192 CAMERA REPAIR PARTS R 3/19/2012 174.000R 049798 563.91 21100 COLEMAN LAW FIRM I-3/12/12 PROSECUTOR R 3/19/2012 756.25CR 049799 756.25 03730 COLLIN COUNTY COLLEGE I-S00IC055 INTERMEDIATE CRIME SCENE R 3/19/2012 25.000R 049800 25.00 11570 CULLIGAN 1-09382880 WATER BOTTLE SERVICE R 3/19/2012 58.35CR 049801 58.35 20980 EXPRESS SERVICES, INC. I-10709819-6 TE14P EMPLOYEES 2/26/12 R 3/19/2012 1,009.80CR 049802 I-10736462-0 TE14P EMPLOYEES 3/4/12 R 3/19/2012 1,029.60CR 049802 2,039.40 23010 FIVE STAR SUPPLY CO INC. I-32940 JANITORIAL SUPPLIES R 3/19/2012 425.74CR 049803 I-32985 JANITORIAL SUPPLIES R 3/19/2012 53.12CR 049803 I-33084 JANITORIAL SUPPLIES R 3/19/2012 5.18CR 049803 484.64 18790 FUELMAN I-NP33548900 VEHICLE FUEL 3/5-3/11 R 3/19/2012 2,734.96CR 049804 2,734.96 3/19/2012 10:31 AM A / P CHECK REGISTER PACKET: 04923 Regular Payrents 3/19/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT AMOUNT NOY AMUHT 16900 CST PUBLIC SAFETY SUPPLY I-INV-004906 PANTS, SHIRTS, ETC R 3/19/2012 206.45CR 049805 I-INV-006543 PANTS, SHIRTS, ETC R 3/19/2012 396.78CR 049805 I-INV-006548 PANTS, SHIRTS, ETC R 3/19/2012 240.47CR 049805 I-IIIV-006556 PANTS, SHIRTS, ETC R 3/19/2012 240.43CR 049805 I-INV-006558 PANTS, SHIRTS, ETC R 3/19/2012 169.93CR 049805 1,254.06 20220 INGHAM I-03837113 BOOKS R 3/19/2012 L54.04CR 049806 I-03855859 BOOKS R 3/19/2012 114.50CR 049806 I-03886804 BOOKS R 3/19/2012 15.11CR 049806 I-03886805 BOOKS R 3/19/2012 24.83CR 049806 308.54 01300 JAME-PUBLIC CO., INC. I-11999MB 60 TONS HOT MIX R 3/19/2012 414.000R 049807 I-12012MB 60 TONS HOT MIX R 3/19/2012 470.000R 049807 884.00 08210 KWIK SAN I-00001-01604966 PATROL VEHICLE INSPECTION R 3/19/2012 39.75CR 049808 39.75 17280 THE LILY PAD I-001410 SYMPATHY FLOWERS R 3/19/2012 80.000R 049809 80.00 08690 WREILLY AUTO PARTS C-1959-362103 MASS AIRFLOW SENSOR R 3/19/2012 55.00 049810 I-1959-360423 BATTERY FOR MOWER R 3/19/2012 22.99CR 049810 I-1959-361691 FUEL PUMP 4 DOOR TRUCK R 3/19/2012 193.85CR 049810 1-1959-361748 MASS AIRFLOW SENSOR R 3/19/2012 408.32CR 049810 1-1959-361760 FUEL PUMP 4 DOOR TRUCK R 3/19/2012 187.98CR 049810 758.14 24350 PALESANO, ANTHONY I-PALESANO 2012 BOOT REIt-MURSEMENT R 3/19/2012 50.000R 049811 50.00 02050 PITNEY HOWES, INC. I-3889714 MR12 POSTAL METER RENTAL R 3/19/2012 549.000R 049812 549.00 16240 SCHAD s PULTE I-186147 02 BOTTLES FILL FOR 10TR R 3/19/2012 27.000R 049813 27.00 17400 STAFFORD, PRECIOUS I-031212 IT SUPPORT 3/9-3/12 R 3/19/2012 467.50CR 049814 467.50 3/19/2012 10:31 AM A / P CHECK REGISTER PACKET: 04923 Regular Payrents 3/19/12 CF VE WR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NANE / I.D. DESC TYPE DATE DISCOUNT AMOUNT Hot M40UIIT 18620 ST£RICYCLE 1-4003238359 810-PICK UP R 3/19/2012 34.000R 049815 34.00 12460 SUPREME PARTS WASHERS I-S22081 PARTS WASHER SERVICES R 3/19/2012 150.000R 049816 150.00 19260 TYLER TECHNOLOGIES 1-025-39827 ONLINE 10/1111-10/31/2012 R 3/19/2012 110.000R 049817 I-025-39828 COURT ONLINE SUPPORT R 3/19/2012 125.000R 049817 235.00 21610 WITMER PUBLIC SAFETY GROUP, INC I-E935481 CREW BOSS SHIRT 6 PANT R 3/19/2012 1,093.78CR 049818 1,093.78 T 0 T A L S ' ' N04 DISCOUNTS CHECK MTT TOTAL APPLIED REGULAR CHECKS: 27 0.00 25,909.84 25,909.84 HANDWRITIEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 27 0.00 25,909.84 25,909.84 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 3/22/2012 3:50 P14 A / P CHECK REGISTER PACKET: 04935 Regular Pay__ents 3/22/12 OF VENDOR SET: 99 BATIK POOL POOLED CASH ACCCU14T PAGE: 1 CHECK CHECK CHECK ( CHECK VENDOR NAME / L.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 09860 ACT PIPE SUPPLY, INC I-636582 PARTS WATER LINE REPAIRS R 3/22/2012 136.60CR 049870 136.60 19050 G£ CAPITAL RETAIL BATIK / AMAZON I-068510024239 VIDEO ITEMS R 3/22/2012 3.69CR 049871 I-138054452560 VIDEO ITEMS R 3/22/2012 38.49CR 049871 I-138051301108 VIDEO ITEMS R 3/22/2012 86.91CR 049871 129.09 23950 AUDIOGO C-24592 CHILDREN'S READ -A -LONG R 3/22/2012 26.97 049872 I-445783 CHILDREN'S READ -A -LONG R 3/22/2012 170.73CR 049872 I-446611 CHILDREN'S READ -A -LONG R 3/22/2012 17.99CR 049872 161.73 12360 CINTAS, INC. I-492607994 UNIFORMS 10/11-9/12 R 3/22/2012 68.88CR 049873 I-492611029 UNIFORMS 10/11-9/12 R 3/22/2012 68.88CR 049873 I-492614075 UNIFORMS 10/11-9/12 H 3/22/2012 68.88CR 049873 206.64 00640 COMMERCIAL SERVICES I-APRIL 2012 ICE MACHINE LEASE 12MONTH R 3/22/2012 400.000R 049894 400.00 18190 DEPARTMENT OF INFORMATION RESOURCE I-1206099611 LONG DISTANCE 2/1-2/29/12 R 3/22/2012 30.5'ICR 049875 30.57 18990 FUELM, N I-NP33604710 VEHICLE FUEL 3/12-3/18/12 R 3/22/2012 3,188.25CR 049896 3,188.25 24360 HISTORY EDUCATION I-12987 NONFICTION DVDS R 3/22/2012 209.95CR 0498"7 209.95 19480 HUTHER S ASSOCIATES, INC I-36565 2011-2012 SAMPLE FEES R 3/22/2012 835.000R 049898 835.00 20220 INGRAM: I-03920230 BOOKS 5 AUDIOBCOK R 3/22/2012 19.17CR 049879 I-03920231 BOOKS R 3/22/2012 117.03CR 049839 134.20 21220 IRBY TOOL 5 SAFETY I-SO06590562.001 15KI ELBOW ARRESTOR R 3/22/2012 670.000R 049880 670.00 03530 JAMES WOOD AUTOPARK, INC. I-295815 VCW THROTTLE BODY AND PEDAL R 3/22/2012 249.61CR 049831 249.61 3/22/2012 3:50 PM A / P CHECK REGISTER PACKET: 04935 Regular PaYrents 3/22/12 CF VENDOR SET: 99 BATIK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N09 AMOUNT 23610 NAFA I-SANG301 AIRFILTER SERVICE R 3/22/2012 8.70CR 049882 8.70 08690 O'REILLY AUTO PARTS I-1959-360289 N-BOLTS FOR TRAILER R 3/22/2012 29.96CR 049883 I-1959-360291 FUEL PUMP FOR WATER PUMP R 3/22/2012 41.99CR 049883 I-1959-360736 N-BOLTS FOR TRAILER R 3/22/2012 37.96CR 049883 109.91 19200 PATHMARK TRAFFIC PROCUCTS OF TEXAS,INC. I-0074549-IN SIGNS FOR PORTER SPORTS R 3/22/2012 1,779.66CR 049884 I-0074572-IN WHITE POST SHEETING R 3/22/2012 490.000R 049884 2,269.66 15470 PROFESSIONAL COATING TECHNOLOGIES, INC I-10597 FASTPHALT R 3/22/2012 764.50CR 049885 764.50 02170 REINERT PAPER 6 CHEMICAL, INC. I-279737 JANITORIAL SUPPLIES R 3/22/2012 144.30CR 049886 144.30 11170 RICOH AMERICAS CORP:QDS 1-21080333 2011-12 COPIER LEASE R 3/22/2012 296.06CR 049887 296.06 11530 SANGER AIR 6 ELECTRIC 1-3192012 A/C MAINTENANCE R 3/22/2012 130.000R 049888 130.00 17400 STAFFORD, PRECIOUS I-031912 IT SUPPORT R 3/22/2012 302.50CR 049889 302.50 18620 STERICYCLE I-4003153158 BIO-PICK UP R 3/22/2012 108.49CR 049890 108.49 05350 TEXAS EXCAVATION SAFETY SYST I-12-2436 MESSAGE FEES 10/11-9112 R 3/22/2012 54.15CR 049891 54.15 19260 TYL£R TECHNOLOGIES I-025-40291 KAINTENANCE5/1/12-4/30/13 R 3/22/2012 752.62CR 049892 I-025-40292 NAINTENANCE5/1/12-4/30/13 R 3/22/2012 496.10CR 049892 1,248.72 22910 WEAVER AND TIMNELL, LLP I-169522 AUDIT OF CITY'S FINANCIAL R 3/22/2012 6,000.00CR 049893 6,000.00 * ' T 0 T A L S ' ' DOI DISCOUNTS CHECK ]NP TOTAL APPLIED REGULAR CHECKS: 24 0.00 17,788.69 17,788.69 HANDIRITIEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 11011 CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 24 0.00 17,788.69 17,788.69 TOTAL ERRORS: 0 TOTAL EARNINGS: 0 3/16/2012 11:00 m DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 04918 POSTAGE 3/16/12 VENDOR SET: 99 AP VENDOR SET HANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ------------------------------------------------------------------------------------------------------------------------------ I.D. NAME TYPE DATE DISCOUNT AMOUNT NOB MOUNT 02920 US POSTAL SERVICE I-03/16/2012 US POSTAL SERVICE R 3/16/2012 165.90 049791 165.90 * B A N K T 0 T A L S • NO& DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 165.90 165.90 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 165.90 165.90 3/27/2012 7:51 A.M REFUNDS CHECK REGISTER PAGE: i PACKET: 04937 US - Refund VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ------------------------------------------------------------------------------------------------------------------------------ I.D. NARE TYPE DATE DISCOUNT AMOUNT NOk MOWIT 1 BURTON, BRODIE I-000201203264687 GORDON, BRODIE R 3/27/2012 13.71 049894 13.71 1 DORRIS, BUSTER I-000201203264686 DORRIS, BUSTER R 3/27/2012 1.64 049895 1.64 1 HUGHES, SHEILA 1-000201203264696 HUGHES, SHEILA R 3/27/2012 143.34 049896 143.34 1 N.CKISSACK, JANES 1-000201203264692 N.CKISSACK, JANES R 3/27/2012 51.99 049897 51.99 1 NE%TECH CENTRAL, LLD I-000201203264697 NEZTECH CENTRAL, LLD R 3/27/2012 168.38 049898 168.38 1 NOVIAN, N.ARIAN I-000201203264684 NOVIAN, NARIAN R 3/27/2012 216.57 049899 216.57 1 QUISENBERRY, RICKY I-000201203264685 QUISENSERRY, RICKY R 3/27/2022 6.77 049900 6.77 1 ROBLEDO, DOLORES I-000201203264690 ROBLEDO, DOLORES R 3/27/2012 34.16 049901 34.16 1 SAGHANI, MY I-000201203264693 SAGHANI, MY R 3/27/2012 48.50 049902 48.50 1 SALAZAR, N.ONICA I-000201203264694 SALAZAR, MONICA R 3/27/2012 116.00 049903 116.00 1 SANGER BARBER SHOP I-000201203264698 SANGER BARBER SHOP R 3/27/2012 66.42 049904 66.42 1 SCHER4Z, TERRY I-000201203264689 SCHERT2, TERRY R 3/27/2012 191.84 049905 191.84 1 SNOUGRASS, KATHY I-000201203264688 SNODGRASS, KATHY R 3/27/2012 24.69 049906 24.69 1 SPECIALIZED REALTY GROUP, INC I-000201203264691 SPECIALIZED REALTY GROUP, INC R 3/27/2012 51.04 049907 51.04 1 TIGGERS, RANDY I-000201203264695 TIGGERS, RANDY R 3/27/2012 15.23 049908 15.23 3/19/2012 10:26 A14 A / P CHECK REGISTER PAGE: I PACKET: 04922 Regular Payrents VENDOR SET: 99 BANK 2009 2009 BOND CONSTRUCTION VENEOR NME / I.D. DESC 11220 BSN/COLLEGIATE PACIFIC I-94543036 PORTER SPORTS PARK 24330 FASTSIGNS DENTON I-480-16184 PLAQUE '* T O T A L S •' REGULAR CHECKS: HANYWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# MOUNT R 3/19/2012 36,312.000R 001057 36,312.00 R 3/19/2012 200.000R 001058 200.00 N04 DISCOUNTS CHECK AKT TOTAL APPLIED 2 0.00 36,512.00 36,512.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 0.00 36,512.00 36,512.00 3/28/2012 9:37 AM A / P CHECK REGISTER PAGE: 1 PACKET: 04940 Regular Paycents 3/28/12 VENDOR SET: 99 BANK PCOL POOLED CASH ACCCUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 01860 ACT PIPE SUPPLY, INC I-636583 ACT PIPE SUPPLY, INC R 3/28/2012 99.000R 049910 99.00 G9600 AFLAC I-201203224681 AFLAC R 3/28/2012 1.25CR 049911 I-AF3201203034670 INSURANCE R 3/28/2012 236.47CR 049911 I-AF3201203214679 INSURANCE R 3/28/2012 236.47CR 049911 I-AEK201203034670 INSURANCE R 3/28/2012 35.25CR 049911 I-AFK201203214679 INSURANCE R 3/28/2012 35.25CR 049911 I-AFL201203074670 INSURANCE R 3/28/2012 1,222.25CR 049911 I-AFL201203214679 INSURANCE R 3/28/2012 1,222.25CR 049911 2,989.19 13080 BLUE CROSS BLUE SHIELD C-201203274700 BLUE CROSS BLUE SHIELD R 3/28/2012 693.00 049912 I-BCC201203074670 BCBS EMP AND CHILD(ren) R 3/28/2012 5,535.20CR 049912 I-BCC201203214679 HONG EMP AND CHILD(ren) R 3/28/2012 5,535.20CR 049912 I-BCF201203074670 BOBS EMPLOYEE AND FAMILY R 3/28/2012 1,681.74CR 049912 I-BCF201203214679 BOGS EMPLOYEE AND FAMILY R 3/28/2012 1,681.74CR 049912 I-ECO201203074670 BCBS EMPLOYEE ONLY R 3/28/2012 5,197.50CR 049912 I-BCO201203214679 BOBS EMPLOYEE ONLY R 3/28/2012 5,191.50CR 049912 I-BCS201203074670 MEDICAL BCBS EMP SPOUSE R 3/28/2012 1,551.56CR 049912 I-ECS201203214679 MEDICAL SOBS EMP SPOUSE R 3/28/2012 1,551.52CR 049912 27,238.96 12760 CINTAS, INC. I-492617115 UNIFORMS 10/11-9/12 R 3/28/2012 68.88CR 049913 68.88 00590 CITY OF DEBTOR I-03/23/12 2011-2012 BACTERIOLOGICAL R 3/28/2012 120.000R 049914 120.00 07850 CLEAT I-CLT201203074670 ASSOCIATION DUES EMPLOYEE R 3/28/2012 75.000R 049915 I-CLT201203214679 ASSOCIATION DUES EMPLOYEE R 3/28/2012 75.00CR 049915 150.00 03320 COLONIAL LIFE INSURANCE C-201203264699 COLONIAL LIFE INSURANCE R 3/28/2012 0.01 049916 I-COL201203074670 HEALTH INSURANCE R 3/28/2012 11.80CR 049916 I-COL201203214679 HEALTH INSURANCE R 3/28/2012 11.80CR 049916 I-LIF201203074670 LIFE INSURANCE R 3/28/2012 8.67CR 049916 I-LIF201203214679 LIFE INSURANCE R 3/28/2012 8.67CR 049916 40.93 08460 DELL COMPUTERS, LIP I-XFP833N95 REPLACEMENT COMPUTERS R 3/28/2012 376.000R 049917 I-XFP9XTM76 REPLACEMENT COMPUTERS R 3/28/2012 1,258.000R 049917 1,634.00 3/28/2012 9:37 AM A / P CHECK REGISTER PAGE: 2 PACKET: 04940 Regular PaY__ents 3/28/12 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENCOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N09 AMOUNT 20980 EXPRESS SERVICES, Il,C. I-10762717-6 TEMP EMPLOYEES R 3/28/2012 1,717.20CR 049918 1,717.20 18650 FORT DEARBORN LIFE INSURANCE I-201203264683 FORT DEARBORN LIFE INSURANCE R 3/28/2012 2.25CR 049919 I-FTD201203074670 EMPLOYEE LIFE INSURANCE R 3/28/2012 110.76CR 049919 I-FTD201203214679 EMPLOYEE LIFE INSURANCE R 3/28/2012 110.36CR 049919 223.77 18790 CULLMAN I-NP33667423 VEHICLE FUEL 3/19-3/25 R 3/28/2012 3,076.22CR 049920 3,076.22 24300 FULLER, CAM I -FULLER 4/10/12 MEALS - 3 DAYS R 3/28/2012 105.000R 049921 105.00 22510 GRIFFIN, KATIE I -GRIFFIN 4/10/12 MILEAGE 6 MEALS R 3/28/2012 181.96CR 049922 181.96 16900 GET PUBLIC SAFETY SUPPLY C-C2110026333 SHIRTS AND PANTS R 3/28/2012 69.95 049923 I-2110026336-1 SHIRTS AND PANTS R 3/28/2012 98.85CR 049923 I-2110026338-1 SHIRTS AND PANTS R 3/28/2012 104.95CR 049923 I-2110026352 SHIRTS AND PANTS R 3/28/2012 104.95CR 049923 I-2110026366-1 SHIRTS AND PARTS R 3/28/2012 104.95CR 049923 343.15 20220 INGRAM I-04005634 BOOKS R 3/28/2012 15.93CR 049924 1-04005635 BOOKS R 3/28/2012 10.91CR 049924 26.84 - 17430 JUNIOR LIBRARY GUILD I-4/1/2012 1 YEAR SUBSCRIPTION R 3/28/2012 1,026.000R 049925 1,026.00 08210 KEIK PAR I-00001-01410330 PATROL VEHICLE INSPECTION R 3/28/2012 39.75CR 049926 39.75 05400 LEGALSHIELD C-201203224682 LEGALSHIELD R 3/28/2012 0.02 049927 I-PPL201203074670 PREPAID LEGAL SERVICES R 3/28/2012 130.54CR 049927 I-PPL201203214679 PREPAID LEGAL SERVICES R 3/28/2012 130.54CR 049927 261.06 10730 MABAK DIRECTIONAL DRILLING,CORP. I-4092 BORE UNDER CONCRETE OR R 3/28/2012 1,000.00CR 049928 1,000.00 3/28/2012 9:37 AM A / P CHECK REGISTER PACKET: 04940 Regular Payrents 3/28/12 VENGOR SET: 99 BANK POOL FOOLED CASH ACCOUNT PAGE: 3 VENDOR NAME / I.D. DESC 04850 MICRO MARKETING ASSOC.LLC I-433011 AUDIO BOOKS 12300 NAEIR I-H466215 CRAFT 6 PROGRAM SUPPLIES 19500 NAPA AUTO PARTS I-288896 WHEEL STUDS 6 LUG NUTS 088]O NORTHERN TOOL I-25]]6203 EAR 14UFF HEARING PROTECT 06690 O'REILLY AUTO PARTS I-1959-363255 DIMMER SWITCH UNIT 804-20 I-1959-363510 WELDING ROD 6 TIRE PATCH I-1959-363518 DIMMER SWITCH UNIT 804-20 I-1959-363654 DIMMER SWITCH UNIT 804-20 1-1959-364949 WELDING ROD 6 TIRE PATCH 18380 R 6 T MECHANICAL I-19926 REPLACE 60 P14P BREAKER I-19960 A/C REPAIR 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. I-00014990 FEB ADVERTISING 02260 SS TELEMETRY 1-8736 WELL §2 REPAIRS I-8]37 WELL d2 REPAIRS I-8]38 WELL B2 REPAIRS 17400 STAFFORD, PRECIOUS I-032612 IT SUPPORT 3/23/12 06]]0 SUN LIFE FINANCIAL C-201203224680 SUN LIFE FINANCIAL I-SL?201203074670 EMPLOYEE DENTAL I-SL?201203214679 EMPLOYEE DENTAL I-SLD201203074670 DEPENDENT DENTAL I-SLD201203214679 DEPENDENT DENTAL I-SLF201203074670 FAMILY DENTAL I-SLF201203214679 FAMILY DENTAL I-SLS201203074670 EMPLOYEE DENTAL I-SLS201203214679 EMPLOYEE DENTAL CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT 1104 AMOUNT R 3/28/2012 29.99CR 049929 29.99 R 3/28/2012 66.25CR 049930 66.25 R 3/28/2012 24.96CR 049931 24.96 R 3/28/2012 55.52CR 049932 55.52 R 3/28/2012 43.32CR 049933 R 3/28/2012 11.07CR 049933 R 3/28/2012 233.26CR 049933 R 3/28/2012 10.36CR 049933 R 3/28/2012 16.57CR 049933 314.58 R 3/28/2012 210.000R 049934 R 3/28/2012 165.000R 049934 375.00 R 3/28/2012 142.50CR 049935 142.50 R 3/28/2012 889.20CR 049936 R 3/28/2012 831.000R 049936 R 3/28/2012 2,424.60CR 049936 4,142.80 R 3/28/2012 302.50CR 049937 302.50 R 3/28/2012 73.68 049938 R 3/28/2012 139.43CR 049938 R 3/28/2012 139.43CR 049938 R 3/28/2012 146.88CR 049938 R 3/28/2012 146.88CR 049938 R 3/28/2012 456.94CR 049938 R 3/28/2012 456.83CR 049933 R 3/28/2012 382.54CR 049938 R 3/28/2012 382.54CR 049938 2,1]]J9 3/28/2012 9:37 A.N A / P CHECK REGISTER -PAGE: 4 PACKET: 04940 Regular Payrents 3/28/12 VENDOR SET: 99 BANK PCOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VEOCOR MIS / I.D. D£SC TYPE DATE DISCOUNT AMOUNT NOt AMOUNT 03970 TN.CCP 1-3/12/2012 2012 LAW SUPPLEMENT R 3/28/2012 38.50CR 049939 38.50 1"1930 WOODS, ROBERT I -WOODS 4/2/12 MEALS TFTA 4/2-4/5/12 R 3/28/2012 140.000R 049940 140.00 19160 WORKERS ASSISTANCE PROGRA21, INC. I-IVC00000000042055 :ARCH E14PLOYEES COVERED R 3/28/2012 138.84CR 049941 138.84 * * T 0 T A L S * * N04 DISCOUNTS CHECK ATE TOTAL APPLIED REGULAR CHECKS: 32 0.00 48,291.74 48,291.74 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 32 0.00 48,291.74 48,291.74 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 PROCLAMATION #04-02-12 �• h� ! WHEREAS, today's society is finding more citizens involved in motorcyclingl) N 1) on the roads of our country,- and WHEREAS, motorcyclists are roughly unprotected and therefore more prone to injury or death in a crash than other vehicle drivers; and WHEREAS, campaigns have helped inform riders and motorists alike on motorcycle safety issues to reduce motorcycle related risks, injuries, and, most of all, fatalities, through a comprehensive approach to motorcycle safety; and WHEREAS, it is the responsibility of all who put themselves behind the wheel, to become aware of motorcyclists, regarding them with the same respect as any other vehicle traveling the highways of this county; and it is the responsibility of riders and motorists alike to obey all traffic laws and safety rules; and WHEREAS, urging all citizens of our community to become aware of the inherent danger involved in operating it motorcycle, and for riders and motorists alike to give each other the mutual respect they deserve; NOW THEREFORE I, Thomas E. Muir, Mayor of the City of Sanger, Texas do hereby proclaim the month of May, as Motorcycle Safety and Awareness Month in this city. Further, I urge all residents to do their part to increase safety and awareness in our community. IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City of Sanger to be affixed this 2nd day of April in the year 2012. PASSED, APPROVED AND ADOPTED by the City of Sanger on the 2nd of April 2011. Thomas E. Muir, Mayor Tami Taber, City Secretary S2aIgeh 7T88AS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ❑ Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal Ll Yes ❑ Not Applicable Council Meeting Date: 4/02/2012 Submitted By: Katie Griffin, Finance Director City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Review and approval of Resolution for Cash Management Services between First United Bank and Trust Company and the City of Sanger. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ S BACKGROUND/SUMMARY OF ITEM On March 21, 2011, The City of Sanger approved the Bank Depository proposal as presented by First United Bank and Trust Company. Approval of the First United Bank's Resolution for Cash Management is required to complete the documentation. STAFF OPTIONS & RECOMMENDATION Staff recommends approval List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Agencies: For Bank Use Only Doc# 2211 TINISSN UU (p (0 1 RESOLUTION FOR CASH MANAGEMENT SERVICES (Corporation) First United Bank and Trust Company City of Sanger P.O. Box 130 P.O. Box 1729 Durant, Oklahoma Sanger, Texas 76266 (hereafter called "Financial Institution') (hereafter called "Corporation") I , hereby certify that I am Secretary of the above named Corporation, duly formed and existing under the laws of the state of Texas , Federal Employer I.D. Number 75-6000661 engaged in business under the trade name of i �lt 0 $' StLi�LG f , and that the resolutions on this document are a correct copy of the resoluti ns adopted at a meetin of the Board of Directors of the Corporation duly and properly called and held on 01�- (date). These resolutions appear in the minutes of this meeting and have not been rescinded or modified. AGENTS: Any agent listed below, subject to any written limitations, is authorized to exercise the powers granted as indicated below: Name and Ilne or Position A. /I. ii LL'rii T t i /' �L e' i_'(1 %''t f.✓, ;: '.. ., r �=---s/ �� B. C. — _ �D. L E. POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in the area before each power.) Any Agent so designated shall have the designated powers as provided below. Indicate .A, B, C, D, at, E Description of Power /t-/6 EXECUTE AGREEMENTS: Execute on behalf of the Corporation, such cash management agreements with Financial Institution as may be deemed by such Agent(s), including but not limited to ACH origination agreements, wire authorization agreements, lockbox service agreements, merchant processing agreements, remote deposit agreements, and online banking agreements with Financial Institution. DELEGATE AUTHORITY: Execute other such agreements as may be required by Financial Institution for the operation of any such cash management/treasury management functions performed by Financial Institution, including the appointment and replacement of authorized parties, as may be identified by such Agent(s) to: (i) access the online account records of Corporation; (ii) originate wires; (if) originate ACH batch transfers and; (iv) to perform such other functions as may be authorized by such Agent(s) from time to time, together with the power to replace such authorized persons in the discretion of such Agent(s). RATIFICATION OF EXISTING CASH MANAGEMENT AGREEMENTS The Corporation hereby ratifies, acknowledges and confirms all existing cash management agreements with Financial Institution as of the date of this resolution, and confirms that all current cash management resolutions and agreements shall remain in full force and effect from this day until terminated in accordance with their terms. EFFECT ON PREVIOUS RESOLUTIONS This resolution supersedes that prior resolution for cash management services dated If not completed, all resolutions for cash management services remain in effect. To the extent this resolution conflicts with the terms of any agreement executed by the Corporation, this resolution shall govern. CERTIFICATION OF AUTHORITY I further certify that the Board of Directors of the Corporation has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions recited above, and to confer the powers enumerated above to the persons named who have full power and lawful authority to exercise the same. In Witness Whereof, I have subscribed my name. to this document on .C`O ,'L (date). ,,f. Secretary Attest by one officer BANK DEPOSITORY AGREEMENT (Texas Public Entities) This Bank Depository Agreement (the "Agreement") is made and entered into this I't day of April, 2011 by and between The City of Sanger Texas (the "City") and First United Batik and Trust Company (the "Bank"), a bank chartered by the State of Oklahoma and authorized by law to do business in the State of Texas. SECTION I DESIGNATION AS DEPOSITORY The City, through action of its Governing Body, hereby designates the Bank as its depository for banking services for a period of one I year beginning April 1 201I and ending March 31, 2012, with a provision for a one 1 year continuation up to four 4 additional years under the same terms and conditions of the contract, subject to the mutual agreement of both parties. SECTION II DESIGNATION OF CUSTODIAN The City and Bank hereby designate TIB-The Independent BankersBank (the "Custodian") to hold in trust, according to the terms and conditions of the City Request for Proposal dated April 1. 2011 and pursuant to a separate Tri Party Pledge and Custody Agreement, all securities pledged as depository collateral in accordance with the City's Investment Policy.. Any and all fees from the Custodian associated with the safekeeping of securities pledged to the benefit of the City shall be borne by the Bank. SECTION III COLLATERAL City time and demand deposits, inclusive of interest, in excess of the Federal Deposit Insurance Corporation insurance shall be secured at all times by collateral, acceptable to the City and in accordance with the Public Funds Collateral Act (Texas Government Code 2257) (the "Pledged Collateral), pledged by the Bank. If the Pledged Collateral is an Irrevocable Letter of Credit (the "LOC") issued by the Federal Home Loan Bank of Topeka (the "FHLB"), in an amount equal to 100% of the total of those funds, the City will receive the original LOC in the mail from the FHLB of Topeka. If the Pledged Collateral is an eligible security the collateral will be held in trust by the Custodian in an amount equal to at least 102% of the total of those funds. Bank will provide a monthly report of the Pledged Collateral directly to the City. If approved by the City, the Pledged Collateral may consist of eligible securities, LOC's, or a combination of both. Such Pledged Collateral shall be subject only to the joint written instructions of both (a) authorized representatives of the City, attached as Exhibit A, and (b) specifically authorized representatives of the Bank. The Bank shall have the right, with the prior written consent of the City, to substitute or replace any or all of the Pledged Collateral with collateral acceptable to the City. SECTION IV FINANCIAL POSITION Upon request, the Bank will make available a statement of its financial position on at least a quarterly basis. The Bank will also make available an annual statement audited by its independent auditors including a letter as to its "fair representation". SECTION V AUTHORIZED CITY REPRESENTATIVE For the term of this contract, the City and Bank designate the individuals as listed in Exhibit A as authorized to represent and act for the City in any and all matters including collateral assignment and substitution, execution of agreements and transfer of funds. Any change in these representatives will be made in writing. SECTION VI SCOPE OF SERVICES The Bank's response to the City's RFP, dated February 28, 2011, (the "Response") is incorporated into this Agreement for all purposes, including service charges, time deposit, demand deposit and loan rates, and attached as Exhibit B. If any provisions of the Response and this Agreement are in conflict, this Agreement will control. The Bank shall faithfully perform all of its duties and obligations required by the laws of the State of Texas for public funds depositories and shall upon presentation pay all checks drawn on it against collected funds on demand deposits, and shall, at the expiration of this Agreement, turn over to its successor all funds, City -owned securities, property and things of value held as depository. The City shall have the power to determine and designate the character and amount of the funds to be deposited in the Bank. The City may arrange for time deposits and Bank may accept such deposits subject to the terms of the Bank's Response. This Agreement, along with all Exhibits and other incorporated documents shall constitute the entire Agreement between the parties. SECTION VII BANK COMPENSATION Bank will be compensated for any and all services rendered to City under this Agreement. Bank agrees to offset monthly service fees against its customary earnings credit for balances in City's non -interest bearing accounts. Net insufficiencies in earnings credits will be charged on an annual basis, FEES BASIS LANGUAGE Bank will be compensated for any and all services rendered to City under this Agreement on a cost per item or monthly charge basis as set forth in the service charges of the Bank's Response. SECTION VIII DEFAULT The Bank shall be in default if it fails to pay all or part of a demand deposit, a matured time deposit, or a matured certificate of deposit, including accrued but unpaid interest, at a specified maturity date. The Bank shall also be in default if ruled "bankrupt", "insolvent" or "failed" by a federal or state banking regulator, or if a receiver is appointed for the Bank. In the event of a default, failure or insolvency of the Bank, the City shall be deemed to have vested full title to all collateral pledged under this Agreement. The City is empowered to take possession of and transfer and or sell any and all securities. If the security is liquidated, any proceeds over the defaulted amount, plus expenses related to liquidation, shall be returned to the Bank. This power is in addition to other remedies which the City may have under this Agreement and without prejudice to its rights to maintain any suit in any court for redress of injuries sustained by the City under this Agreement. SECTION IX NON -ASSIGNABILITY This Agreement is not assignable in whole or in part but is binding on the parties, their successors and assigns. SECTION X TERMINATION This Agreement may be terminated by either the City or the Bank by giving sixty (60) days prior written notice to the parties. SECTION XI LAW GOVERNING All applicable provisions and requirements of the laws of the State of Texas governing depositories for the City shall be a part of this Agreement. SECTION XII BANK AUTHORIZATION The Bank represents and warrants that this Agreement is made pursuant to and is duly authorized by the Board of Directors of the Bank and recorded in the official records of the Bank. CITY: City of Sanger, Texas Name & Title ATTEST: = BANK: First United Bank and Trust Company Name & Title ATTEST: L7�►��7N► I_�1 [��I ITEMS REVENUE-GENERALFUND Taxes Franchise Fees License & Permits Fire & Ambulance Fines & Forfeitures Other Solid Waste TOTAL REVENUE CITY OF SANGER, TEXAS GENERAL FUND REVENUE & EXPENDITURES For the Five Months Ending February 29, 2012 YTD OVER BUDGET ACTUAL BUDGET (UNDER)BUDGET 1,920,456 2,154,800 (234,344) 213,790 543,800 (330,010) $2,000,000 42,682 53,990 (11,308) 194,098 457,000 (262,902) 81,735 345,122 (263,387) $1,500,000 75,109 196,800 (121,691) 271,664 649,375 (377,711) 2,799,536 4,400,887 (1,601,351) $1,000,000 ACTUAL% OF BUDGETED REVENUE 64% YTD (OVER) BUDGET EXPENDITURES - GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 215,663 513,889 298,226 Police & Animal Control 473,951 1,318,990 845,039 Fire & Ambulance 323,490 749,410 425,920 Municipal Court 74,651 233,095 158,444 Development Services 97,050 226,285 129,235 Streets 85,608 582,148 496,540 Parks & Recreation 135,661 536,229 400,568 Library 72,062 171,108 99,046 Solid Waste 196,443 569,375 372,932 TOTAL EXPENDITURES 1,674,579 4,900,529 3,225,950 REVENUE OVER (UNDER) EXPENDITURES 1,124,957 (499,642) 1,624,599 OTHER FINANCING SOURCES Fund Balance Carry Over 50,000 Transfer from4A/4B 31,000 (31,000) Transfer from Debt Service 78,154 (78,154) Transfer from Enterprise Fund 350,000 (350,000) Transfer from Capital Project Fund - CHANGE IN FUND BALANCE 1,124,957 9,512 1,165,445 FUND BALANCE - BOY 739,010 410,181 328,829 FUND BALANCE - EOY 1,863,967 419,693 1,494,274 $500,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 GENERAL FUND REVENUE Taxes Franchise Fees Licenses & Fees Fire & Fines & Other Solid 39% 79% Ambulance Forfeitures 38% Waste EXPECTED % OF BUDGETED REVENUE 57.49% $-J Administration Police & 42% Animal GENERAL FUND EXPENDITURES BUDGET AND ACTUAL Fire & Municipal Development Streets Ambulance Court Services 15% 43% ACTUAL % OF BUDGETED EXPENDITURES 34% EXPECTED % OF BUDGETED EXPENDITURES 42% ■ Actual ■ Budget Parks Library Solid 25% 42% Waste REVENUE -ENTERPRISE FUND Water* Wastewater Tap Fees Electric Interest Miscellaneous TOTAL REVENUE ACTUAL % OF BUDGETED REVENUE EXPENDITURES - ENTERPRISE FUND Administration Water Wastewater Electric Debt Service TOTAL EXPENDITURES REVENUE OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to General Fund Transfers to Capital Project Fund CHANGE IN FUND BALANCE FUND BALANCE- BOY FUND BALANCE - EOY CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES For the Five Months Ending February 29, 2012 OVER BUDGET YTD ACTUAL BUDGET (UNDER) BUDGET 390,803 1,231,737 (840,934) 422,204 1,065,069 (642,865) 23,200 50,000 (26,800) 2,651,871 7,485,000 (4,833,129) 12,567 25,000 (12,433) 6,639 50,000 (43,361) 3,507,282 9,906,806 (6,399,524) 35% (OVER) BUDGET YTD ACTUAL BUDGET UNDER BUDGET 288,003 915,371 627,368 316,261 916,670 600,409 262,978 550,434 287,456 2,208,496 6,198,069 3,989,574 127,852 807,436 679,584 3,203,589 9,387,980 6,184,391 303,693 518,826 (215,133) - 350,000 (350,000) - 106,507 (106,507) 303,693 412,319 (671,640) 3,183,491 3,183,491 3,487,184 3,595,810 (671,640) ACTUAL % OF BUDGETED EXPENDITURES 34% `Water revenue low due to large correcting entry made on 10/01/11 $8,000,000 $7,500,000 ENTERPRISE FUND REVENUE BUDGET AND ACTUAL ■Actual ■ Budget $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ Water Wastewater Tap Fees Electric Interest Misc 32% 40% 46% 35% 50% 13% EXPECTED % OF BUDGETED REVENUE 42% $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ ENTERPRISE FUND EXPENDITURES BUDGET AND ACTUAL ■Actual ■ Budget Debt Service 16% Administration Water Wastewater Electric 31% 35% 48% 36% EXPECTED % OF BUDGETED EXPENDITURES 42% CASH AND INVESTMENTS Unrestricted: Cash for Operations Investments for Operations Restricted: Tourism* Keep Sanger Beautiful (KSB)* Court Technology and Security* Equipment Replacement* Library Parks* Animal Control* One Plus Donations* Safety Incentive* Water Deposits Debt service Capital Projects: Capital Improvements Bond Projects TOTAL CASH AND INVESTMENTS *Deferred Revenue accounts closed out to appropriate Fund Balance accounts at end of each fiscal year. CITY OF SANGER, TEXAS CASH AND INVESTMENTS As of February 29, 2012 CASH AND INVESTMENTS ENTERPRISE DEBT SERVICE CAPITAL GENERAL FUND FUND FUND PROJECTS FUND TOTAL $ 1,056,358 $ 1,558,005 $ 441,005 $ (367,705) $ 2,687,663 557,502 446,992 1,004,494 1,787 1,787 382 382 152,692 36,316 189,008 68,318 68,318 4,385 4,385 336 336 294,204 294,204 968,372 296,722 1,265,094 1,312,247 1,312,247 729,097 729,097 $ 1,841,423 $ 4,616,471 $ 737,727 $ 361,392 $ 7,557,013 -I Bond Projects 9.65% 1pb Capital Improvements 17.37% Debt Service 16.74% Cash for Operations 35.57% Investments for Operations 13.29% Water Deposits 3I \-Tourism .89% Parks L Library Equipment Replace 0.06% 0.91% 2.50% Investments 2/29/2012 General Fund Certificates of Deposit, MoneV Market, and Cash Name Acct. # Maturity Yield* Balance Restricted DUE FROM POOL CASH 00-1000 0.50% $ 1,081,437.41 Operating acct. CASH 00-1010 0.50% - GF OPERATING CD #738034 00-1060 - OPERATING ACCTS. $ 1,081,437.41 GF CD Prosperity Contingency 00-1039 1YR 1.00% $ 203,074.51 Contingency Reserve GF CD CONTIGENCY # 642606 00-1043 1YR 0.90% 203,671.73 G.F. CONTINGENCY CD682489 00-1021 6Mo 1.10% Closed GF CONTINGENCY MM #2487969 00-1031 MM 0.75% 150,755.54 CONTINGENCY RESERVE $ 557,501.78 GF EQUIP REPL. CD # 659541 00-1047 60 DAY 1.00% closed Y Equipment Replacement GF EQUIP REPL CD 719706 00-1033 6 MO 1.30% $ 61,224.65 Y GF EQUIP REPL MM 2376237 00-1032 0.75% 91,466.95 Y EQUIPMENT REPLACEMENT $ 152,691.60 HOT/MOT TAX 00-2605 $ 1,787.03 Y Promotion of Tourism LIBRARY CD 702994 00-1035 49,692.25 Y Library Bldg. Expansion BEAUT BOARD 00-2615 $ 382.09 Y Funds used by KSB PARK BOARD 00-2620 $ 4,384.69 Y Park Donations ANIMAL CONTROL*** 00-2635 $ - MUNI COURT -TECH & SECURITY*** 00-2625 $ - OTHER $ 56,246.06 TOTAL INVESTMENTS $1,847,876.85 TOTAL UNRESTRICTED $1,638,939.19 'Deferred Revenue accounts close to Fund Balance at year-end. Investments 2/29/2012 Enterorise Fund Certificates of Deoosit. Monev Market. and Cash Name Acct. # Maturity Yield Balance Restricted Description Due from Pool Cash $1,623,921.15 Operating Fund Cash 00-1010 0.50% $0.00 CASH $1,623,921.15 Water Deposit Checking Now Acct. 00-1011 0.50% $0.00 Y For Utility Deposit Refunds Water Deposit CD 2375850 00-1041 12MO 1.50% $228,173.70 Y WATER DEPOSIT REFUND ACCT. $228,173.70 Sewer Cap. Res. CD 642584 00-1044 3MO 0.70% $277,481.04 Y For waste water system capital Sewer Capital Reserve MM2380226 00-1038 0.75% $101,201.58 Y improvements SEWER CAPITAL RESERVE $378,682,62 Water Cap. Res.CD 642614 00-1016 3MO CLOSED Y For capital improvements Water Capital Res MM 2376156 00-1037 0.75% $296,798.61 Y For water system capital Water Capital Res CD#459844 00-1043 6MO 0.80% $636,765.30 Y WATER CAPITAL RESERVE $933,563.91 Combined EF Debt Service 755 00-1039 $604,940.96 EF Bond Res. CD 459585 00-1046 12MO 1.30% $349,683.19 99 &96 BD RES 2381400 MM 00-1033 0.49% $13,747.58 Y Bond Interest and Sinking Reserves BOND FUND RESERVES $968,371.73 E.F Reserve CD#642541 00-1040 30D 0.70% $102,306.56 Contingency Reserves EF Contingency Res. CD 459739 00-1047 0.95% $16,212.00 EF Contingency Res. CD 737860 00-1014 1.00% $303,013.79 EF Conting Resv MM 2809753 00-1012 $25,459.42 CONTENGENCY RESERVE $446,991.77 OF Equip Rep MM 2376202 00-1034 0.75% $36,316.37 Y Utilized for equip. replacement for non- UF Equip Rep CD#659533 00-1035 60D 1.00% Closed Y budget items Safety & Incentive MM 2376199*** 00-2610 0.75% - Y Used for employee incentives & safety One Plus #2376415 MM*** 00-2605 0.75% 335.86 Y For customer utility assistance OTHER $36,652.23 Total Investments $4,616,357.11 Total Unrestricted $2,070,912.92 ***Deferred Revenue accounts close to Fund Balance at year-end. Investments 2/29/2012 Capital Pro'ects Fund Certificates of Deposit, Money Market and Cash Name Acct# Maturity Yield Balance Due from Pooled Cash 999-00-1000 $ (367,705.25) Operating Account 2006 Const. MM2376709 2006 CIP ST CONST #2458713 004-00-1021 004-00-1040 0.75% 0.50% 2006 TOTAL $ 175,445.16 Redeemed $ 175,445.16 For construction of streets, drainage, water & waste water lines, & electrical improvements. 2007 PWKS Facility MM 2472007 004-00-1050 0.75% 2007 TOTAL Closed $ - For new public works facilities 2009 BOND PROCESS CONST 2009 BOND CD#685771 2009 BOND CD#685755 2009 BOND CD#685747 004-00-1060 004-00-1061 004-00-1062 004-00-1063 MM 0.75% 3M 1.10% 6M 1.20% $ 411,583.55 Closed Redeemed Redeemed For water, wastewater, street and drainage improvements and the new sports park. 2009 TOTAL $ 411,583.55 WW Cap Imp MM #2839946 004-00-1020 MM 0.75% $ 142,068.33 WW Revenue Monthly Transfers NON -BOND $ 142,068.33 Debt Service Fund I&S Combined 003-00-1010 0.50% $ 296,722.01 DSF TOTAL $ 296,722.01 Bond Reserves Investments 2/29/2012 4A Certificates of Deposit, Name Acct. # Money Maturity Market, and Cash Yield Balance Restricted Claim on Cash 00-1000 $ 25,685.60 Cash #900020693 00-1010 0.50% $ 41,584.62 Y 4A Money Market #902551273 00-1012 0.75% $ 448,562.17 Y Sanger TX Ind Corp CD#486639 00-1013 6MO 1.30% $ 92,956.25 Y Sanger TX Ind Corp CD#568058 00-1014 90Day 1.00% Redeemed Y TOTAL INVESTED $ 608,788,64 Name 4B Certificates of Deposit, Acct. # Money Market, Maturity and Cash Acct. Yield Balance Restricted Claim on Cash 00-1000 $ - Y Cash MMKT 2379694 00-1010 0.75% $ 174,135.78 Y 413 CD 461024 (6669) 00-1012 30D 1.00% Redeemed Y 413 CD #653500 00-1013 1 YR 0.70% $ 21,000.68 Y 413 CD #659924 00-1014 1 YR 1.30% $ 20,863.51 Y 413 CD# 664243 00-1015 1 YR 0.90% $ 20,913.70 Y 413 CD# 673277 00-1016 1YR 1.00% $ 20,884.26 Y 413 CD#686115 00-1017 1 YR 0.70% $ 20,868.30 Y 413 CD#689521 00-1018 1 YR 1.30% $ 20,792.90 Y 413 CD#694371 00-1019 1YR 1.05% $ 20,816.14 Y 413 CD #697230 00-1020 1YR 1.20% $ 20,819.95 Y 413 CD #699934 00-1021 1 YR 1.30% $ 20,817.95 Y 413 CD #702285 00-1022 1 YR 1.30% $ 20,705.10 Y 413 CD#706078 00-1023 1YR 0.90% $ 20,526.53 Y 413 CD#720097 00-1024 1YR 1.00% $ 20,344.09 Y 413 CD#720119 00-1025 1YR 1.20% $ 20,384.77 Y TOTAL INVESTED $ 443,873.66