09/04/2012-CC-Agenda Packet-RegularMQ
TEXAS
AGENDA
CITY COUNCIL.
TUESDAY, SEPTEM13ER 4, 2012
7:00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss
any issues brought up during this section).
CONSENT AGENDA
a) Approval of Minutes: August 20, 2012 - City Council
August 24, 2012 - Emergency Called - City Council
August 27, 2012 - Emergency Called - City Council
b) Disbursements
c) Approve an Interlocal Agreement Between Denton County and the City of Sanger for Shared
Governance Communications and Dispatch Services for the Police and Fire Department.
d) Approve an Interlocal Agreement Between New Cingular Wireless PCS, LLC and the City of
Sanger Regarding the Third Amendment on the Option to Lease and Water Tower Lease
Agreement.
e) Approve the Joint Election Agreement and Contract Between Denton County and The City
of Sanger for Election Services on November 6, 2012.
4. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
5. Conduct Second Public Hearing on a Proposal to Increase Total Tax Revenues From
Properties on the Tax Roll in the Preceding Year by 8.76% (Total Tax Rate Remains
Unchanged at 0.633049 per $100 of Assessed Value).
6. INFORMATION ITEMS:
a) ATMOS Annual Gas Cost Reconciliation Filing
7. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin
board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the
general "blie at all times, and said`%r010ejoyas posted on the following date and time:
�a(0 0,'6?P ,°14•,A.m. and shall remain posted until meeting
is adjourned
�`� �, l
1W�
Tam Taber, City Secretary
City of Sanger, Texas
This facility is wheelchair accessiblertae�ssnililarking spaces are available. Requests for
accommodations or interpretive services al made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 458-7930 for further information.
MINUTES: CITY COUNCIL MEETING
August 20, 2012
PRESENT: Mayor Thomas Muir, Councilman Gary Bilyeu, Councilman Scott Stephens
and Councilman Rusty Patton
ABSENT: Councilman Russell Martin
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Sam Alexander, Kelli
Alexander, Chris Prock, Joe Falls, Justin Allen, Jeff Higgs and Freida Asheraft
Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Muir called the meeting to order at 7:00 p.m. Councilman Stephens led the
Invocation followed by Councilman Patton leading the Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or discuss
any issues brought up during this section).
Kelli Alexander, 3219 McReynolds Road, spoke about Noah's Ark and their second
quarter euthanasia rate.
Joe Falls, 4489 McReynolds Road, advised that he was available to fill former
Councilwoman Marjory Johnson's vacancy.
CONSENT AGENDA
3. a) Approval of Minutes: August 3, 2012 - City Council
b) Disbursements
Councilman Patton made a motion to approve. Seconded by Councilman Bilyeu.
Motion carried unanimously.
4. Consider any Items Removed From Consent Agenda.
None.
REGULAR AGENDA
5. Certification of Verification Regarding Local Option Liquor Election.
City Secretary advised that the Petition was filed on July 19, 2012, and the signers'
names contained on the petition is sufficient to order the election.
Councilman Stephens made a motion to approve. Seconded by Councilman Patton.
Motion carried unanimously.
6. Discuss, Consider and Possibly Act on Approving Ordinance #08-11-12 - Ordering a
Special Election to be Held on November 6, 2012, for the Following:
To Legalize : "The Legal Sale of all Alcoholic Beverages for off -Premise Consumption
Only."
Councilman Patton made a motion to approve. Seconded by Councilman Stephens.
Motion carried unanimously.
7. Consider, Discuss and Possibly Act on Approving a Certificate for Resolution #R08-15-
12 of the Adoption by the Sanger, Texas Industrial Development Corporation
Authorizing the Issuance of the Sanger, Texas Industrial Development Corporation
Industrial Development Revenue Bonds, Series 2012B (Texas Pellets Project),
Approving and Authorizing an Indenture of Trust, a Loan Agreement, a Limited
Offering Memorandum, a Tax Certificate and Agreement, a Bond Purchase
Agreement, Authorizing the Execution of Documents and Instruments Necessary or
Convenient to Carry out the Issuance of the Bonds and Other Matters in Connection
Therewith.
City Manager advised that this is the second and final phase. This was approved by the
4A members on August 13, 2012. The City will receive $10,000 from the first phase and
an additional $10,000 for the second phase.
Councilman Bilyeu made a motion to approve. Seconded by Councilman Stephens.
Motion carried unanimously.
8. Conduct a Public Hearing on the Proposed Budget for FY 2012/2013,
Mayor opened the Public Hearing at 7:21 p.m.
Joe Falls stated that he has talked several times to the Council regarding N.C.C.P. He
also stated that he has reviewed the proposed budget and his concern is the aging
infrastructure and the delivery system. He felt that there should be more funds to go
towards underground infrastructure, sewer system and delivery system.
Kelli Alexander spoke about the proposed Animal Control budget and the amount that
is spent on Noah's Ark.
Mayor closed the Public Hearing at 7:29 p.m.
9. Conduct the First Public Hearing on a Proposal to Increase Total Tax Revenues From
Properties on the Tax Roll in the Preceding Year by 8.76% (Total Tax Rate Remains
Unchanged at 0.633049 per $100 of Assessed Value).
Mayor opened the Public Hearing at 7:30 p.m.
No one spoke for or against.
Mayor closed the Public Hearing at 7:30 p.m.
10. EXECUTIVE SESSION: CLOSED MEETING
Pursuant to the Open Meetings Act, Chapter 551, the City Council will Meet in a
Closed Executive Session in Accordance With the Texas Government Code:
Section 551.072 - Deliberations Regarding Real Property to Discuss the Purchase,
Exchange, Lease or Value of Real Estate
Jeff Higgs advised that he represents Bolivar Water on the sale of the property and
wanted to remedy the situation at no cost.
City Manager advised that an appraisal was done to determine the fair market value
and there were $300 in attorney fees.
Council convened at 7:36 p.m.
11. RECONVENE: OPEN MEETING
Into Regular Session and Consider Action, if any, on Items Discussed in Executive
Session.
Council reconvened at 7:50 p.m.
Councilman Patton stated that the City is legally bound by State law to sell the
property at fair market value in the amount of $1,050, however, they will waive the
attorney fees of $300.
12. Consider, Discuss and Possibly Act on Approving Ordinance #OS-12-12 - Sale of Strip
of Land ( 2 Foot Encroachment) on the Office Building Located at 310 N. 3rd Street to
Bolivar Water Supply.
Councilman Patton made a motion to amend the ordinance to reflect the price from
$1,350 to $1,050 for the property and waive the $300 attorney fees. Seconded by
Councilman Stephens. Motion carried unanimously.
13. INFORMATION ITEMS:
a) Library Report - July
b) Animal Control Report - June (Revised)
c) Animal Control Report - July
d) Letter of Resignation from Councilwoman Marjory Johnson
City Manager advised that Marjory Johnson accepted a job in Lewisville.
14. Adjourn.
Mayor Muir adjourned the meeting at 7:55 p.m.
MINUTES: EMERGENCY CITY COUNCIL MEETING
August 24, 2012
PRESENT: Mayor Thomas Muir, Councilman Russell Martin, Councilman Gary Bilyeu,
Councilman Scott Stephens and Councilman Rusty Martin
ABSENT: City Secretary, Tami Taber
OTHERS
PRESENT: Mike Brice City Manager, Cheryl Price, Deputy City Secretary
1. Call Meeting to Order.
Mayor Muir called the meeting to order at 9:06 A.M.
REGULAR AGENDA
2. Consider, Discuss and Possibly Act on Opting in or Out of Aerial Spraying in the City
of Sanger.
City Manager Mike Brice summarized that he received a request from the County
Judge Mary Horn to provide her with notice by noon Monday whether Sanger wants
to be included in the West Nile aerial spraying mitigation efforts. He noted that
Denton County advised that the spraying would be funded by State and Federal
resources.
Discussion ensued regarding the type of spray that world be used. Also treating the
stagnant water around the city was a concern; and, it was noted that there is a
larvicide tablet that the city has been using for standing water which is safe and
effective.
Councilmember Patton noted his concern about the residual damage the aerial
spraying might cause.
Councilman Bilyeu made a motion to opt in the City of Sanger for a one (1) time aerial
spraying in conjunction with facilitating education of the public and treating larva in
standing water with assistance of Code Enforcement. Motion was seconded by
Councilman Martin. The motion carried with a three to one (3-1) vote. Voting in
favor were Councilmembers Martin, Bilyeu, and Stephens. Voting against was
Councilmember Patton.
3. Adjourn.
The meeting adjourned at 9:35 A.M.
MINUTES: EMERGENCY CITY COUNCIL MEETING
August 27, 2012
PRESENT: Mayor Thomas Muir, Councilman Russell Martin, Councilman Gary Bilyeu
and Councilman Scott Stephens
ABSENT: Councilman Rusty Patton
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary
1. Call Meeting to Order.
Mayor Muir called the meeting to order at 8:10 a.m.
REGULAR AGENDA
2. Consider, Discuss and Possibly Act on Opting in or Out of Aerial Spraying and Other
Options for Mitigating Mosquitoes in the City of Sanger.
This was a follow up meeting to the one previously held on Friday, August 24, 2012,
due to additional information being received from the County.
Councilman Bilyeu made a motion to opt in to Denton County's current plan of aerial
spraying of two times and to also generate public information. Seconded by
Councilman Stephens. Motion carried unanimously.
Adjourn.
Mayor Muir adjourned the meeting at 8:27 a.m.
8/17/2012 7:33 AM A / P CHECK REGISTER
PACKET: 05238 Regular Payments 8/16/12 OF
VENDOR SET: 99
BANK PCOL POOLED CASH ACCOUNT
PAGE: 1
CHECK CHECK
CHECK
CHECK
VENDOR
NAM£ / I.D.
DESC
TYPE
DATE
DISCOUNT AMOUNT
NO4
AMOUNT
10030
AMERICAN PLUS, INC
I-41056
CHILL ITS- COLLINS TOWELS
R
8/16/2012
122.43CR
051219
122.43
01550
ATMOS
I-8/6/12
GAS SERVICE 7/2-8/6/12
R
8/16/2012
91.99CR
051220
91.99
00440
BRAZOS ELECTRIC
I-26817-RI-1
JULY 2012
R
8/16/2012
10,879.52CR
051221
10,879.52
22300
CARD SERVICE CENTER
I-AMERICAN AL 7/11
FLIGHT - AA- BALTIMORE
R
8/16/2012
409.60CR
051222
I-APA ANCILLARY 7/27
TX APA CONFERENCE
R
8/16/2012
425.000R
051222
I-CU.4MINS 7/16/12
GENERATOR PARTS FOR MEDIC
R
8/16/2012
92.94CR
051222
I -FAMILY $ 7/31/12
SUPPPLIES FOR READING
R
8/16/2012
22.000R
051222
I -LOVES 07/11/12
TRAVEL EXPENSES
R
8/16/2012
76.51CR
051222
I -LOVES 7/11/12
TRAVEL EXPENSES
R
8/16/2012
4.79CR
051222
I-LOWES 7/18/12
TOTER CART, BROOM, NOZZLE
R
8/16/2012
139.90CR
051222
I -PESTICIDE APR 7/11
TEXAS 'AG ENT SERVICE
R
8/16/2012
285.00CR
051222
I -SHELL
TRAVEL EXPENSES
R
8/16/2012
67.000R
051222
I -SUPER SAVE 7/05/12
STORY TIME SUPPLIES
R
8/16/2012
11.70CR
051222
I -SUPER SAVE 7/13
STORY TIME SUPPLIES
R
8/16/2012
10.30CR
051222
I -SUPER SAVE 7/13/12
STORY TIME SUPPLIES
R
8/16/2012
1.93CR
051222
I -SUPER SAVE 7/31/12
SUPPPLIES FOR READING
R
8/16/2012
67.09CR
051222
I-TEX ECO DEV 7/24
TX ROD DEV. MEMBERSHIP
R
8/16/2012
450.000R
051222
I-USAIRWAY 7/10/12
AIRFARE IOMA CONF 10/7
R
8/16/2012
291.60CR
051222
I-EALMART 8/1/12
WAL-MART
R
8/16/2012
20.64CR
051222
I-WENDY'S 7/11/12
TRAVEL EXPENSES
R
8/16/2012
20.07CR
051222
2,396.07
*VOID*
VOID CHECK
V
8/16/2012
051223
**VOID"
12760
CINTAS, INC.
1-492674864
UNIFORMS IG/11-9/12
R
8/16/2012
69.65CR
051224
1-4926"920
UNIFORMS 10/11-9/12
R
8/16/2012
69.65CR
051224
139.30
00710
DATA BUSINESS FOR45 INC.
I-87240
NAME PLATES FOR BOARD
R
8/16/2012
40.99CR
051225
40.99
22400
DUNN, REECE
I-DUNN 8/21/12
MEAL MONEY 8/21112
R
8/16/2012
12.50CR
051226
12.50
24120
EXPRESS PEST CONTOL
I-322242-0
MOSQUITO FOGGING SERVICE
R
8/16/2012
195.000R
051227
195.00
8/17/2012 7:33 AM A / P CHECK REGISTER
PACKET: 05238 Regular Payraats 8/16/12 OF
VENEOR SET: 99
BANK POOL POOLED CASR ACCOUNT
PAGE: 2
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DISC
TYPE
DATE
DISCOUNT AMOUNT
NOR
AMOUNT
18790
FUELMAN
'
I-NP35326735
VEHICLE FUEL 8/6-8/12/12
R
8/16/2012
3,992.77CR
051228
3,992.77
05900
FULTON$
1-000101172216
FLAT STRAP BRUSH TRUCK
R
8/16/2012
10.70CR
051229
10.70
20220
INGRAM
I-05919248
BOOKS
R
8/16/2012
39.33CR
051230
39.33
03530
JAMES WOOD AUTOPARK,
INC.
I-VCCS933797
TIRE REPAIR
R
8/16/2012
12.000R
051231
12.00
08210
KNIK FAR
I-00001-01462613
INSPECTI0N SMALL
R
8/16/2012
14.50CR
051232
14.50
08680
LOCKE SUPPLY
I-18463052-00
AIR FILTERS
R
8/16/2012
198.000R
051233
1-18463113-00
AIR FILTERS
R
8/16/2012
8.88CR
051233
206.88
01920
NICHOLS, JACKSON, DILLARD,HAGER
6 SMITH, LIP
1-12060251
LEGAL SERVICE 7/31/12
R
8/16/2012
1,089.10CR
051234
1,089.10
22730
NOAH'S ARK ANIMAL SHELTER
1-7/28/2012
SHELTER SERVICE 7/3-1/10
R
8/16/2012
2,400.000R
051235
2,400.00
24040
NORTH TEXAS LIBRARY PARTNERS
I-XFW9DKF45
DELL SERVER
R
8/16/2012
134.65CR
051236
134.65
08690
O'REILLY AUTO PARTS
I-1959-395066
SEAT COVER, SEALANT
R
8/16/2012
56.95CR
051237
I-1959-395452
PAINT S PRIMER, WELDING,
R
8/16/2012
42.64CR
051237
I-1959-395661
FUSES - HEADLIGHT ASSEMBL
R
8/16/2012
18.07CR
051237
117.66
02970
OFFICE DEPOT
1-619710013001
INK PAPER
R
8/16/2012
105.30CR
051238
105.30
09090
PERKINS ENTERPRISE
I-2355
AIR ANALYSIS
R
8/16/2012
137.50CR
051239
131.50
04240
PRATER, .+LIKE
I -DEW AIRPORT 8/9/12
AIRPORT TOLL FEES
R
8/16/2012
2.000R
051240
2.00
J
8/17/2012 7:33 AN A / P
CHECK REGISTER
PAGE: 3
PACKET:
05238 Regular Payments 8/16/12 CF
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENEOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
02120
QUILL, INC.
I-4832102 OFFICE SUPPLIES
R
8/16/2012
113.38CR
051241
113.38
02170
REINERT PAPER 6 CHEMICAL, INC.
I-285946 CLEARING 6 BATHROOM SUPPL
R
8/16/2012
51.65CR
051242
51.65
24810
RLC CONTROLS, INC
I-3187 SCADA SYSTEM IMPROVE
R
8/16/2012
11,400.000R
051243
I-3237 SCADA SYSTEM IMPROVE
R
8/16/2012
70,585.00CR
051243
81,985.00
02690
TECHLINE, INC.
I-1453292-01 POLES BASES, ETC
R
8/16/2012
5,748.75CR
051244
I-1453634-00 POTHEAD TERMINATOR, ETC
R
8/16/2012
2,282.40CR
051244
I-1453741-00 THIN COPPER S WIRE PROTEC
R
8/16/2012
58.05CR
051244
8,089.20
08970
TEXAS METER 6 SEWER CO
I-186510 PARTS 6 STOCK PARTS
R
8/16/2012
290.48CR
051245
I-186605 PARTS 5 STOCK PARTS
R
8/16/2012
59.40CR
051245
349.88
09040
THOMPSON, J RANDY
1-132891 3/8" DRIVE 6PT METRIC
R
8/16/2012
479.96CR
051246
I-135279 UNDERHOOD LIGHT a WIRE
R
8/16/2012
127.98CR
051246
I-135280 TOOL KI TFOR SERVICE TRUC
R
8/16/2012
299.000R
051246
I-135281 UNDERHOOD LIGHT 6 WIRE
R
8/16/2012
81.99CR
051246
988.93
02910
UPPER TRINITY
-
I-W271208 7/l/12-8/l/12
R
8/16/2012
22,524.19CR
051247
22,524.19
23760
VAULTLOGIX
1-839544 SERVER BACKUP
R
8/16/2012
600.000R
051248
600.00
* * 1 0 T A L S * * NO8
DISCOUNTS
CHECK MIT
TOTAL APPLIED
REGULAR CHECKS: 29
0.00
136,842.42
136,842.42
HANDWRITTEN CHECKS: 0
0.00
0.00
0.00
PRE -WRITE CHECKS: 0
0.00
0.00
0.00
DRAFTS: 0
0.00
0.00
0.00
VOID CHECKS: 1
0.00
0.00
0.00
ICON CHECKS: 0
0.00
0.00
0.00
CORRECTIONS: 0
0.00
0.00
0.00
REGISTER TOTALS: 30
0.00
136,842.42
136,842.42
TOTAL ERRORS:
0 TOTAL WARNINGS: 0
8/22/2012 11:32 AM
REFUNDS
CHECK REGISTER
PAGE:
1
PACKET:
05254 US - Refund
VENDOR
SET: 99 AT VENDOR SET
BANK:
POOL POOLED CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
-------------------------------------------
I.D. NAME
---------------------------------------------------------------------------------
TYPE
DATE
DISCOUNT
AMOUNT
NO$
AMOUNT
1
BROOKS, TOM
1-000201208224834 BROOKS, TOM
R
8/22/2012
4.56
051290
4.56
1
CENTURY 21 JUNE
FITE
I-000201208224835 CENTURY 21 JUDGE
FITE
R
8/22/2012
21.87
051291
21.87
1
EGGERT, LINDA
I-000201208224828 EGGERT, LINDA
R
8/22/2012
92.49
051292
92.49
1
LGI HOMES - QUAIL
RUN, LLD
I-00020120822483E LGI HOMES - QUAIL
RUN, LLC
R
8/22/2012
149.09
051293
149.09
1
LGI HOMES - QUAIL
RUN, LLC
I-000201208224837 LGI HCFIES - QUAIL
RUN, LLC
R
8/22/2012
25/.02
051294
25/.02
1
MEAD, MICHELLE
I-0002GI208224829 MEAD, MICHELLE
R
8/22/2012
12.23
051295
12.23
1
MITCHELL, DALE
I-000201208224831 MITCHELL, DALE
R
8/22/2012
52.92
051296
52.72
1
TEXAS RANCH HANDS
1-000201208224833 TEXAS BUNCH HANDS
R
8/22/2012
82.89
051297
82.89
1
THOMPSON, SHERRON
I-000201208224832 THOMPSON, SHERRON
R
8/22/2012
612.23
051298
612.23
1
WILLIAMS t WILLIAMS REALTORS
1-000201208224830 WILLIWS 6 WILLIAMS
REALTORS
R
8/22/2012
125.34
051299
125.34
** B A N K T O T A L S **
NO$
DISCOUNTS
CHECK AMT
TOTAL APPLIE❑
REGULAR CHECKS:
10
0.00
1,410.44
1,410.44
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
30
0.00
1,410.44
1,410.44
8/23/2012 8:04 AM A / P CHECK REGISTER
PACKET: 05256 Regular Payments 8/22/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 1
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT AMOUNT
NOk
AMOUNT
15890
ALL AMERICAN SURVEYING
I-14817 PREP EASEMENT
R
8/23/2012
250.000R
051300
I-14818 PREP EASEMENT
R
8/23/2012
400.000R
051300
650.00
19050
GE CAPITAL RETAIL RANK / AMAZON
I-203270884404 DUDS - SUMMER PROGRAMMING
R
8/23/2012
16.99CR
051301
16.99
CO270
ANIMAL HOSPITAL ON MILAM RD, P.C.
I-141078 SABRINA: VET SERVICE
R
8/23/2012
60.40CR
051302
60.40
02490
CENTURYLINK
1-8/10/2012 PHONE SERVICE 8/10-9/9
R
8/23/2012
1,380.66CR
051303
1,380.66
12760
CINTAS, INC.
I-492681039 UNIFORMS 10/11-9/12
R
8/23/2012
69.65CR
051304
69.65
00600
CITY OF SANGER
I-0940765 8/21/12 FILING FEES - PLAT
R
8/23/2012
50.25CR
051305
50.25
00640
COMMERCIAL SERVICES
I-SEPT 2012 ICE MACHINE LEASE 12MONTH
R
8/23/2012
300.000R
051306
300.00
22650
➢6S ENGINEERING LABS, PLLC
I-12-7-000007 DENSITY TESTING
R
8/23/2012
690.33CR
051307
690.33
10170
DIVERSIFIED INSPECTIONS, INC.
I-214749-DIITL DIVERSIFIED INSPECTIONS
R
8/23/2012
3,270.60CR
051308
3,270.60
17640
➢OLLAR GENERAL - CHARGED SALES
I-1000122455 OFFICE 6 CLEANING SUPPLY
R
8/23/2012
41.90CR
051309
41.90
20980
EXPRESS SERVICES, INC.
I-11347475-3 TEMP EMPLOYEES 8/5/12
R
8/23/2012
871.000R
051310
I-11376742-0 TEMP EMPLOYEES
R
8/23/2012
910.000R
051310
1,781.00
19270
FAMILY DOLLAR
I-07434016998526473 409, TP, FILTER, ETC.
R
8/23/2012
49.55CR
051311
1-07434016998526474 409, TP, FILTER, ETC.
R
8/23/2012
49.65CR
051311
99.20
24240
FIRST CHOICE SAND S GRAVEL, LOT
I-1553 DUMP FEES/CONCRETE
R
8/23/2012
40.000R
051312
I-1557 DUMP FEES/CONCRETE
R
8/23/2012
20.000R
051312
60.00
8/23/2012 8:04 AM
A / P
CHECK REGISTER
PAGE: 2
PACKET:
05256 Regular Payments 8/22/12 OF
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE DATE
DISCOUNT MOUNT
NO$
AMOUNT
18790
FUELMAN
I-NP35381320
VEHICLE FUEL 8/13-8/19/12
R
8/23/2012
3,483.35CR
051313
3,483.35
14820
GLOBAL EQUIPMENT COMPANY
I-105009712
GARDNER BENDER TIES
R
8/23/2012
485.75CR
051314
485.75
24840
GREENBELT ALLIANCE
OF DENTON COUNTY
I-GREENFELT 2012
SUPPORTING SPONSOR
R
8/23/2012
500.000R
051315
500.00
02610
HD SUPPLY UTILITIES,LTD
I-2041005-00
150W HPS 6 400W HPS LAMP
R
8/23/2012
91.20CR
051316
I-2051605-00
SENSOR LINE POST
R
8/23/2012
487.20CR
051316
I-2072773-00
SOCKET, WIRING HARNESS
R
8/23/2012
553.000R
051316
1,131.40
19480
LUTHER A ASSOCIATES,
INC
I-37128
2011-2012 SAMPLE FEES
R
8/23/2012
540.000R
051317
1-37156
2011-2012 SAMPLE FEES
R
8/23/2012
1,432.50CR
051317
1,972.50
18760
INDIAN CAR WASH
I-516920
CAR WASH VOUCHERS
R
8/23/2012
700.000R
051318
700.00
21220
IRBY TOOL L SAFETY
I-S006899544.002
ELBOW ARRESTOR, ETC
R
8/23/2012
258.53CR
051319
I-S006914948.001
SPOOL INSULATOR
R
8/23/2012
153.12CR
051319
411.65
1
KR4 MCCOM4ICK
I .CCORM.ICK 8/18/12
MCCOR4ICK - DEPO
R
8/23/2012
125.000R
051320
125.00
23870
MAIN STREET SIGNS 6
GRAPHICS
I-7232MSG
LETTERING FOR TAHOES
R
8/23/2012
512.43CR
051321
512.43
19500
NAPA AUTO PARTS
I-305296
FRONT L REAR BRAKE ROTORS
R
8/23/2012
534.46CR
051322
534.46
24040
NORTH TEXAS LIBRARY
PARTNERS
I-EBOOK1015
FEDOK DEVELOPEMENT 6 COST
R
8/23/2012
700.00CR
051323
700.00
08690
O'REILLY AUTO PARTS
I-1959-397954
TRAILER BALL- HITCH
R
8/23/2012
48.99CR
051324
48.99
24490
RANCH HAND FEED 6 SUPPLY
1-12637
CAT LITTER/COG L CAT FOOD
R
8/23/2012
6.29CR
051325
6.29
8/23/2012 8:04 AM A / P CHECK REGISTER
PACKET: 05256 Regular Payments 8/22/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 3
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DEBT
TYPE DATE
DISCOUNT
AMOUNT N09
AMOUNT
11170
RICOH AM.ERICAS CORP:ODS
I-21915309 2011-12 COPIER LEASE
R 8/23/2012
205.33CR 051326
205.33
20950
SEMAPHORE CORPORATION
I-201211 ZP4 DISC E CASS
R 8/23/2012
131.000R 051327
131.00
21260
TEXAS DEPARTMENT OF STATE HEALTH SERVICES
I-DSHS 8/15/12 TRAINING MANUAL
R 8/23/2012
40.000R 051328
40.00
* * T O T A L S * °
NOS
DISCOUNTS
CHECK ART
TOTAL APPLIED
REGULAR CHECKS:
29
0.00
19,459.13
19,459.13
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
_. 0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
11011 CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER T07ALS:
29
0.00
19,459.13
19,459.13
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
8/23/2012 8:08 AM A /
P CHECK REGISTER
PACKET:
05257 Regular Payments - 2009 - 8/22
PAGE: 1
VENDOR
SET: 99
HANK
2009 2009 BOND CONSTRUCTION
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
DISCOUNT
AMOUNT NO§
AMOUNT
24540
2L CONSTRUCTION, LLC
I-APP$2 SIMSS4TH SIMS S 4TH ST DRAINAGE
R 8/23/2012
43,515.000R 001076
43,515.00
24650
BOWDEN'S GUARANTEED HYDROMULCH, INS
1-3013 HYDROSEED AREA
R 8/23/2012
17,212.16CR 001077
17,212.16
* * T 0 T A L S * *
NO$
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
2
0.00
60,727.16
60,727.16
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
2
0.00
60,727.16
60,727.16
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
8/23/2012 8:18 AM A / P CHECK REGISTER
PACKET: 05258 Regular Payments-4A- 8/22/12
VENDOR SET: 99
BANK 4A 4A SANGER IDC
PAGE: 1
CHECK CHECK
CHECK
CHECK
VENDOR NAI-M / I.D. DESC
TYPE DATE
DISCOUNT
AMOUNT SOX
AMOUNT
00600 CITY OF GAUGER
I-082012 ADMINISTRATIVE FEES
R 8/23/2012
15,500.000R 001343
15,500.00
* ' T 0 T A L S ' +
NOX
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
15,500.00
15,500.00
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
LOU CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
1
0.00
15,500.00
15,500.00
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
8/23/2012 11:30 AM A / P CHECK REGISTER
PACKET: 05261 Regular Payments 8/23/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 1
VENDOR NAME / I.D. DESC
21220 IRBY TOOL 6 SAFETY
C-SO06899544.002-0 IRB'f- S A H CHARGES
C-SO06914948.001-0 IRBY - S&H CHARGES
I-8006899544.002 F.LHOW ARRESTOR, ETC
I-SO06914948.001 SPOOL INSULATOR
TOTAL ERRORS: 0
' T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL WARNINGS: 0
CHECK CHECK
TYPE DATE
R 8/23/2012
R 8/23/2012
R 8/23/2012
R 8/23/2012
N04 DISCOUNTS
1 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
1 0.00
CHECK CHECK
DISCOUNT MOUNT N09 MOUNT
11.73 051329
33.87 051329
258.53CR 051329
153.12CR 051329 366.05
CHECK ANT
366.05
0.00
0.00
0.00
0.00
0.00
0.00
366.05
TOTAL APPLIED
366.05
0.00
0.00
0.00
O.CO
0.00
0.00
366.05
8/28/2012 12:20 PM DIRECT
PAYABLES CHECK REGISTER
PACKET:
05260
Direct Payable, INSURANC
PAGE: 1
VENDOR
SET: 99
AP VENDOR SET
BANK:
EMP B
EMPLOYEE BENEFIT FUND
CHECK CHECK
CHECK
CHECK
VENDOR
-----------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
24870
MINA
I-10/l/2012
AETNA- OCT PREMIUM
R 8/28/2012
25,719.00
000216
25,719.00
24890
BLOCK VISION OF TEXAS,
INC
I-1011/2012
BLOCK VISION- OCT PREMIUM
R 8/28/2012
379.64
000217
379.64
24880
METLIFE
I-10/1/2012
METLIFE - OCT PREMIUM
R 8/28/2012
2,843.67
000218
2,843.67
`*
B A N K T O T A L S *
NO#
DISCOUNTS
CHECK ACTT
TOTAL APPLIED
REGULAR CHECKS:
3
0.00
28,942.31
28,942.31
BANDKRITTF,N CHECKS:
0
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
3
0.00
28,942.31
28,942.31
DENTON COUNTY SHERIFFS OFFICE
1VIANDY SMITHERS 127 N. Woodrow Lane
Denton, TX 7620S
SENIOR PARALEGAL & CUSTODIAN OF RECORDS Phone (940)349-2390
Fax (940) 349-2392
mandy.sinithers@Rdentoncou ty.com
TO: All Agencies
FROM: Mandy Smithers
DATE: August 14, 2012
SUBJECT: 2012-13 Interlocal Cooperation Agreement for Shared Governance
Communications & Dispatch Services System
Attached is the 2012-13 Interlocal Agreement for Shared Governance Communications &
Dispatch Services System. Cities may combine Police & Fire into one contract.
Remember to send payments to the Denton County Auditor's Office at the address listed on the
Exhibit C, Payment Worksheet.
Please send 2 originals to our office when you have approved and signed
Please return the contracts on or before October 10 2012.
All contracts Will be presented to the Commissioners Court on
Tuesday, October 23, 2012. They will be mailed back to the cities
the following week after Commissioners Court approval
Return signed contracts to:
Mandy Smithers
Denton County Sheriff's Office
127 N. Woodrow Lane
Denton, TX 76205
Checklist for the forms:
1
Pa e 1 — Name of A enc
2
Page 4 — Name & Address of Agency
3
Page 6 — Signature Page
Name & Address of Agency
4
Exhibit B — Fill in Name of A enc
5
Exhibit B — Sin Agreement
6
Exhibit C — Fill in Payment Worksheet
7 1Mail
Signed Agreements to address listed above.
Please call Mandy Smithers if you have any questionsl
940-349-2390
STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT FOR
SHARED GOVERNANCE COMMUNICATIONS & DISPATCH SERVICES SYSTEM
This Interlocal Cooperation Agreement for Shared Governance Colrununications and
Dispatch Services System, hereinafter referred to as "Agreement', is made by and between Denton
County, a political subdivision of the State of Texas, hereinafter referred to as the "County", and
Name of Agency:
hereinafter referred to as "Agency".
WHEREAS, the County is a duly organized political subdivision of the State of Texas
engaged in the administration of county government and related services for the benefit of the
citizens of Denton County, Texas; and
WHEREAS, the Agency is duly organized and operating under the laws of the State of
Texas engaged in the provision of municipal government and/or related services for the
benefit of the citizens of Agency; and
WHEREAS, parties agree that the utilization of combined communications and dispatch
services system will be in the best interests of both the County and the Agency,
WHEREAS, the County and the Agency mutually desire to be subject to the provisions of
the Interlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and
NOW THEREFORE, the County and the Agency, for the mutual consideration
hereinafter stated, agree and understand as follows:
1. PURPOSE. The Denton County Sheriff ("Sheriff") has the facilities to provide
emergency telecommunications and dispatch services throughout Denton County. The Agency
wishes to utilize the Sheriffs available telecommunications and dispatch services ("Services")
during the term of this agreement.
2. ADVISORY BOARD. The Denton County Sheriff's Office will establish an
Advisory Board for the Shared Governance Communication and Dispatch System "Advisory
Board". The membership of the board shall be the Chief of each Agency, or designee. The
Advisory Board may advise and make recommendations to the Sheriff and the Sheriffs Office
on matters relating to the Communications Center, as well as the recommendations for the
Annual Agency Workload and Cost Statistics, within the limitations set forth in paragraph 6.1,
herein.
3. TERM OF AGREEMENT. The initial term of this Agreement shall be for a one year
period beginning October 1, 2012 and ending on September 30, 2013.
4. TERMINATION OF AGREEMENT. Either party may terminate this agreement,
with or without cause, after providing ninety (96) days written notice to the other party.
Interlocal Cooperation Agreement for 2012-13 page 1
Shared Governance Communications & Dispatch Services System
5. ANNUAL SERVICE PEE. Each Agency shall pay to the County a fee for service for
services based on the workload generated by the Agency.
5.1. Agency shall pay to County the Total Amount more fully described on
Exhibit "A", the Agency Workload and Cost Statistics.
5.2. The Agency shall complete Exhibit "B", Agency Payment Worksheet, to
identify the payment terms preferred by Agency. Agency is responsible
for sending payments to County.
5.3. The fee for service will be based on the pro rata share of the workload
generated by the Agency.
5.4. County agrees to.provide Agency a proposed service fees for the next
budget/fiscal year as agreed by the parties.
5.5 If this Agreement is terminated prior to the expiration of the term of the
Agreement, payment shall be pro -rated by written agreement between
the parties.
6. COUNTY SERVICES AND RESPONSIBILITIES. The Comity agrees to provide the
following services and responsibilities:
6A The Sheriff shall have the sole discretion as to the method of. providing
the Services including, but not limited to the order of response to calls, and shall be the sole
judge as to the most expeditious and effective manner of handling and responding to calls for
service or the rendering thereof. The Sheriff shall have the sole discretion as to the method and
final decision regarding the annual workload and cost statistics. The Sheriff will devote
sufficient time to insure the performance of all duties and obligations set forth herein.
6.2 County shall furnish full-time communications services including a
twenty-four (24) hours a day, seven (7) days a week public safety answering point, radio
services, dispatching services, or law enforcement transmission originating from AGENCY
requesting law enforcement and fire protection services and access to local, regional, state, and
national data bases and telecommunications systems.
6.3 The services provided by County include the following:
6.3.1 twenty-four (24) hours a day, seven (7) days a week public safety
answering point;
6.3.2. receiving emergency and routine calls for law enforcement, fire,
and medical services;
6.3.3 directing a response to said calls by dispatching the appropriate
law enforcement, fire, and medical services;
6.3.4. providing on -going communication support to the emergency
personnel in the field; and
6.3.5 updating, maintaining, and managing the County owned radio
communications system, computer systems, support files, and
resource materials necessary to accomplish the above.
6.4 County may add new Agencies not currently served by Denton County at
the discretion of Denton County and the Denton County Sheriffs Office.
7. AGENCY RESPONSIBILITIES. The Agency agrees to the following responsibilities:
7.1 Providing accurate current GIS data of the corporate limits and
extraterritorial jurisdiction of the Agency.
7.2 Furnish County with a current list of all Officers and Reserves authorized
Interlocal Cooperation Agreement for 2012-13 Page 2
Shared Governance Communications & Dispatch Services System
by Agency to use the communications system.
7.3 Agency is responsible for the costs and upgrades associated with
maintaining Agency's communication equipment.
7.4 Agency agrees to abide by all laws of the United States and the State of
Texas and all present or hereafter approved rules, policies and
procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in
the future associated with TLETS concerning the collection, storage,
processing, retrieval, dissemination and exchange of information for
criminal justice purposes
7.5 Adherence to all Sheriff's Office communications rules and regulations.
7.6 Agency agrees to provide all necessary and required TLETS paperwork. See
Exhibit "C".
7.7 Appoint representative and agree to participate in the Advisory Board.
7.8 Agency is responsible for sending payments to County as more fully
described in Exhibit "B" to this Agreement.
8. AGREEMENT. The parties acknowledge they have read and understand and
intend to be bound by the terms and conditions of this Agreement. This Agreement contains
the entire understanding between the parties concerning the subject matter hereof. No prior
understandings, whether verbal or written, between the parties or their agents are enforceable
unless included in writing in this agreement. This Agreement may be amended only by written
instrument signed by both parties.
9. AGREEMENT LIASONS. Each party to this agreement shall designate a Liaison to
insure the performance of all duties and obligations of the parties. The Liaison for each party
shall devote sufficient time and attention to the execution of said duties on behalf of the Party
to ensure full compliance with the terms and conditions of this Agreement.
10. ASSIGNMENT. Neither party shall assign, transfer, or sub -contract any of its
rights, burdens, duties, or obligations under this Agreement without the prior written permission
of the other party to this Agreement.
11. AGENCY LIABILITY. The Agency understands and agrees that the Agency, its
employees, servants, agents, and representatives shall at no time represent themselves to be
employees, servants, agents, and/or representatives of the County. The Agency shall not be
required to indemnify nor defend County for any liability arising out of the wrongful acts of
employees or agents of County to the extent allowed by Texas law.
12. COUNTY LIABILITY. The County understands and agrees that the County, its
employees, servants, agents, and representatives shall at no time represent themselves to be
employees, servants, agents, and/or representatives of the Agency. The County shall not be
required to indemnify nor defend Agency for any liability arising out of the wrongful acts of
employees or agents of Agency to the extent allowed by Texas law.
13. DISPUTES/RECOURSE. County and. Agency agree that any disputes or
disagreements that may arise which are not resolved at the staff level by the parties should be
referred to the Appointed Liaisons for each entity. Any further disputes arising from the failure
of either Agency or County to perform and/or agree on proportionate reduction in fees shall
be submitted to mediation, with the parties splitting the mediation fees equally. It is further
agreed and understood that the scope of matters to be submitted to dispute mediation as
referenced above is limited to disputes concerning sufficiency of performance and duty to pay
Interlocal Cooperation Agreement for 2012-13 Page 3
Shared Governance Communications & Dispatch services system
or entitlement, if any, to any reduced fee or compensation. Any other disputes or conflicts
involving damages or claimed remedies outside the scope of sufficiency of performance and
compensation adjustment shall be referred to a court of competent jurisdiction in Denton
County, Texas.
14. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the
following Exhibits, which are hereby incorporated by reference.
Exhibit A Agency Workload and Cost Statistics
Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM
METS) NON - TWENTY-FOUR HOUR
TERMINAL AGENCY AGREEMENT
Exhibit C Agency Payment Worksheet
15. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be
executed in a number of identical counterparts, each of which shall be deemed an original for
all purposes.
16. NOTICES. All notices, demands or other writings may be delivered by either party
by U.S. First Class Mail or by other reliable courier to the parties at the following addresses:
County:
1
Denton County Judge
Denton County Commissioners Court
110 West Hickory, Room #207
Denton Texas 76201
2
Denton County Sheriff
Denton County Sheriff's Office
127 N. Woodrow Lane
Denton Texas 76205
3
Assistant District Attorney
Denton County Criminal District Attorney's Office
127 N. Woodrow Lane
Denton, Texas 76205
Name of Agency:
Contact Person
Address
City, State, Zip
Telephone
Interlocal Cooperation Agreement for 2012-13 Page 4
Shared Governance Communications & Dispatch Services System
17. SEVERABILITY. The validity of this Agreement and/or any of its terms or
provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws
of the State of Texas. Further, this Agreement shall be preformed and all compensation payable
in Denton County, Texas. In the event that any portion of this Agreement shall be found to be
contrary to law, it is the intent of the parties hereto that the remaining portions shall remain
valid and in full force and effect to the extent possible.
18. THIRD PARTY. This Agreement is made for the express purpose of providing
communications and dispatch services, which both parties recognize to be a governmental
function. Except as provided in this Agreement, neither party assumes any liability beyond
that provided by Iaw. This Agreement is not intended to create any liability for the benefit of
third parties.
19. VENUE. This agreement will be governed and construed according to the laws
of the State of Texas. This agreement shall be performed in Denton County, Texas.
20. WAIVER. The failure of County or Agency to insist upon the performance of
any term or provision of this Agreement or to exercise or enforce any right herein conferred,
or the waiver of a breach of any provision of this Agreement by either party, shall not be
construed as a waiver or relinquishment to any extent of either party's right to assert or rely
upon any such term or right, or future breach of such provision, on any future occasion.
21. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter
into and perform this Agreement. The persons executing this Agreement represent they have
been properly authorized to sign on behalf of their governmental entity.
22. CURRENT FUNDS. All payments made by Agency to County pursuant to this
Agreement shall be from current revenues available to Agency.
23. DISPATCH & COMMUNICATION RECORDS. The parties acknowledge that the
Denton County Sheriff's Office may release dispatch and communication records of Agency
pursuant to the Texas Public Information Act until such a time that the parties agree to transfer
such responsibility to Agency.
Interlocal Cooperation Agreement for 2012-13 Page 5
Shared Governance Communications & Dispatch Services System
DENTON COUNTY, TEXAS
Mary Horn, County Judge
Denton County Commissioners Court
110 West Hickory, Room 4207
Denton, Texas 76201
(940) 349-2820
EXECUTED duplicate originals on this
Approved as to content:
Denton County Sheriff's Office
Approved as to form:
Assistant District Attorney
Denton County Criminal District
Attorney's Office
AGENCY
Signature
EXECUTED duplicate originals on this
Approved as to content:
Agency
Approved as to form:
Attorney for Agency
Interlocal Cooperation Agreement for 2012-13 Page 6
Shared Governance Communications & Dispatch Services System
EXHIBIT "A" „
FY2011 Budget
1/2 Budget Amount
$21294,727.00
$1,147,363.60
Cast by
A enc
% Workload *
Workload
Adjusted Amount
ARGYLE PD ��
3.390%
$38,894
$
37,996
AUBR_EYPD _
1.547%
$17747
$
10,315'
BARTONVILLE PD
0.227%
$2,608
$
23295
CORINTH PD _
10.439%
` $119,776
$
71,289
DOUBLE OAK PD
1.021%
$11,712
$
12,983
HICKORY CREEK PD
3.676%
$42,173
$
21,91S
JUSTIN PD
0.755%
$8,663
$
41893
KRUGERVILLEPD
1.304%
$14 958
$
5,935'
KRUM PD
2.009%
$23,055
$
1945,
LITTLE ELM PD '
5.260%
$60)351
$
9,556
NORTHLAKE PD
--- 3.661%
$42,001
$
32,001
OAK POINT PD
.941 % —'.—._
$22, 774
PILOT POINT PD
2.161%
$24,800
$
16,047
PONDER PD
0.146%
$1;677
$
18
SANGER PD
2.616%
$30,013
$
423
TROPHY CLUB PD
4.457%
$51,141
$
40,778
ARGYLE FD
0.376%
$4.317
$
503
AUBREY FD
0.634%
$71277
$
456
JUSTIN FD
0.229%
$2,628
$
38
KRUM FD
0.314%
$3,608
$
113
LAKE CITIES FD
0.770%
$8,831
$
240
LITTLE ELM FD
0.703%
$8,068
$
616
OAK POINT FD
0.164%
$1,887
$
28-
PILOT POINT FD
0.305%
$3,504
$
413
BANGER FD
0.400%
$4,590
$
_
i I vLvo ry U.22u% $2;629 $ 183
I Totals 100.0000/0 $2,294.727
This document constitutes an agreement between the following parties:
The Twenty -Four Hour Terminal Agency agrees to make entries into the Texas Crime Information Center
(TCIC) and the National Crime Information Center (NCIC) computers for the Non Twenty -Four Hour
Terminal Agency.
All records must be entered with the Twenty -Four Hour Agency's ORI, and all case reports and original
warrants must be held at the Twenty -Four Hour Agency for hit confirmation purposes.
The Non Twenty -Four Hour Agency agrees to abide by all laws of the United States and the State of
Texas and all present or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC,
NCIC and any other system now or in the future associated with TLETS concerning the collection,
storage, processing, retrieval, dissemination and exchange of information for criminal justice purposes.
The Twenty -Four Hour Agency reserves the right to suspend service to the Non Twenty -Four Hour
Agency which may include canceling of records entered for the Non Twenty -Four Hour Agency when
applicable policies are violated. The Twenty -Four Hour Agency may reinstate service following such
instances upon receipt of satisfactory assurances that such violations have been corrected.
In order to comply with NCIC policies established by the NCIC Advisory Policy Board, the Non Twenty -
Four Hour Agency agrees to maintain accurate records of all TCIC/NCIC entries made through the
Twenty -Four Hour Agency and to immediately notify the Twenty -Four Hour Agency of any changes in the
status of those reports to include the need for cancellation, addition, deletion or modification of
information. The Twenty -Four Hour Agency agrees to enter, update and remove all records for the Non
Twenty -Four Hour Agency on a timely basis, as defined by NCIC.
In order to comply with NCIC Validation requirements, the Non Twenty -Four Hour Agency agrees to
perform all validation procedures as required by NCIC on all records entered through the Twenty -Four
Hour Agency.
Either the Twenty -Four Hour Agency or the Non Twenty -Four Hour Agency may, upon thirty days written
notice, discontinue this agreement.
To the extent allowed by the laws of the State of Texas, the Non Twenty -Four Hour Agency agrees to
indemnify and save harmless the Twenty -Four Hour Agency as well as the DPS, its Director and
employees from and against all claims, demands, actions and suits, including but not limited to any
liability for damages by reason of or arising out of any false arrests or imprisonment or any cause of the
Non Twenty -Four Hour Agency or its employees in the exercise of the enjoyment of this Agreement.
In witness whereof, the parties hereto caused this agreement to be executed by the proper officers and officials
DENTON COUNTY SHERIFF'S OFFICE AGENCY
By: Benny Parkey
10
Title: Denton County Sheriff Title:
Date: Date:
E7�IIBIT «C"
2012-13 Budget Year
AGENCY PAYMENT WORKSHEET
Make checks payable to:
Mail payments to: Communications Agreement Payments
Denton County Auditor
401 W, Hickory, Suite 423
Denton, Texas 76201-9026
1 One Annual Pa ment (100%)
Payment Plan Options 2 Two Payments (50%)
Agency MUST 3 Four Pa ments (25%)
Select One
Pa ent Option 4 Twelve Monthly Pa ments
5 Other Payment Option
Love your lease. _
August 17, 2012
City of Sanger
Attn: Mike Brice
502 Elm Street
Sanger, TX 76266
Re: FA Number: 10078026
Cell Site Name: B008/M082/SANGER
303 Acker Street, Sanger, TX 726266 (Property)
Dear Mr. Brice,
The enclosed documents are being provided to you in connection with the proposed AT&T Lease
Amendment. Please call me at 858-964-0292 when you receive this package and I will guide you through
the process of signing and notarizing the following:
1. Third Amendment to Option to Lease and Rater Tower Lease A reement (three originals):
❑ Complete the signature block with signatures and dates in the presence of a Notary
Public; and
❑ Only authorized signatories may sign on behalf of an entity.
A return -addressed, pre -paid Federal Express envelope is included for your convenience (to locate the
nearest drop-off, call 800,463.3339 or visit www.fedex.com/dronoffl. Should you require the services of
a mobile Notary Public, call 888.838.1458 or visit wniv.123notary.com to arrange for this service.
Although we will be sending you a complete set of documents at the end of this transaction, you are free
to make your own copies at this time if you wish. However, it is important that you return all of the
original documents enclosed in this package.
Please make sure that all of these documents are signed, notarized, and returned to Md7 within the next
three days. Once all documents relating to this transaction have been fidly-executed, AT&T will provide
you with a complete set of final transaction documents.
If you have any questions regarding the enclosed documents, please contact me, your Md7 Lease
Consultant, at 858-964-0292 or by email at troby@md7.com.
Sincerely,
Thomas Roby
Lease Consultant
Enclosures
Mike Brice
From:
Robert Dillard <Rdillard@njdhs.com>
Sent:
Friday, June 22, 2012 4:00 FM
To:
'Mike Brice'
Subject:
AT&T lease
Mike: I don't see any particular problem with these new provisions, especially since it is unlikely the City will sell the
water tower during the term of the lease.
Robert L. Dillard, III
Nichols, Jackson, Dillard
Hager & Smith, LLP
1800 Lincoln Plaza
500 North Akard Street
Dallas, Texas 75201
214-965-9900
214-965-0010 Fax
**Information contained in this transmission is attorney privileged and confidential. It is intended for the use of
the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby
notified that any dissemination, distribution or copy of this communication is strictly prohibited. If you have
received this communication in error, please immediately notify us by telephone.
Cell Site No.: 8417
Cell Site Name: B008/M082/SANGER
Fixed Asset No.; 10078026
Market: N. TX
THIRD AMENDMENT TO OPTION TO LEASE
AND WATER TOWER LEASE AGREEMENT
THIS THIRD AMENDMENT TO OPTION TO LEASE AND WATER TOWER
LEASE AGREEMENT ("Amendment"), dated as of the latter of the signature dates below (the
"Effective Date'), is by and between The City of Sanger, a Texas municipality, having a mailing
address of 201 Bolivar, Sanger, Texas 76266 (hereinafter referred to as "Landlord"), and New
Cingular Wireless PCS, LLC, a Delaware limited liability company having a mailing address of
12555 Cingular Way, Suite 1300, Alpharetta, GA 30004 (hereinafter referred to as "Tenant').
WHEREAS, Landlord and Tenant (or its predecessor) entered into a Option to Lease and
Water Tower Lease Agreement dated January 15, 1998, as amended by a First Amendment to
Option to Lease and Water Tower Lease Agreement dated June 24, 1999 and a Second
Amendment to Option to Lease and Water Tower Lease Agreement dated July 28, 2008 «hereby
Landlord leased to Tenant certain Premises, therein described, that are a portion of the Property
located at 303 Acker Street, Sanger, Denton County, Texas (hereinafter, collectively referred to
as the "Lease"); and
WHEREAS, Landlord and Tenant acknowledge that through a series of mergers and
acquisitions, New Cingular Wireless PCS, LLC is now the Tenant under the Lease; and
WHEREAS, Landlord and Tenant desire to amend the Lease to modify the scope of
Tenant's permitted use of the Premises; and
WHEREAS, Landlord and Tenant desire to amend the Lease to modify the notice
section thereof; and
WHEREAS, Landlord and Tenant desire to amend the Lease to add provisions relating
to Landlord's sale of Property and Rental Stream Offer (as defined below); and
WHEREAS, Landlord and Tenant, in their mutual interest, wish to amend the Lease as
set forth below accordingly.
NOW THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and
Tenant agree that the recitals set forth above are incorporated herein as if set forth in their
entirety and further agree as follows:
I. Consideration. In consideration of Landlord's execution of this Amendment, Tenant
shall pay to Landlord a one time payment within ninety (90) days of the Effective Date in
the amount of One Thousand and 00/100 Dollars ($1,000.00).
Cell Site No.: 8417
Cell Site Name: B008/M082/SANGER
Fixed Asset No.: 10078026
Market: N. TX
2. Modification of Rent. Commencing on October 1, 2012, the Rent payable under the
Lease increases by One Hundred and 00/100 Dollars ($100.00) per month.
3. Permitted Use and Improvements. Any other provision of the Lease to the contrary
notwithstanding, Tenant's permitted use is hereby modified and Section 8(a) of the Lease
is deleted and replaced in its entirety with the following:
Tenant, its personnel, invitees, contractors, agents, subtenants, or its authorized sub
lessees, or assigns may use the Premises for the transmission and reception of any and
all communications signals and, at no additional cost or expense, to modify,
supplement, replace, upgrade, expand all equipment, including but not limited to the
number and type(s) of antennas, communications fixtures, and related equipment,
cables, accessories and improvements, shelters or cabinets and fencing (collectively,
the "Antenna Facilities"), or refurbish the equipment and/or improvements thereon, or
relocate the same within the Premises at any time during the term of this Lease without
Landlord's consent or approval or without amending the Lease, for any reason, or in
order to be in compliance with any current or future federal, state or local mandated
application, including but not limited to emergency 911 communication services or for
any other reason, so long as these changes do not exceed the structural capacity of the
Tower at this height or at Tenant's sole expense upgrade the structural capacity.
Landlord shall reasonably cooperate in obtaining governmental and other use permits
or approvals necessary or desirable for the foregoing permitted use. If Landlord does
not comply with the terms of this section, in addition to any other rights it may have at
law, Tenant may terminate this Lease and shall have no further liability to Landlord.
If Landlord does not comply with the terms of this section, Tenant will have the right
to exercise any and all rights available to it under law and equity, including the right to
cure Landlord's default and to deduct the costs of such cure from any monies due to
Landlord from Tenant. Landlord and Tenant agree that the Modified Antennas or any
portion of the Antenna Facilities or Premises that may be conceptually described in the
exhibits or elsewhere in the Lease will not be deemed to limit Tenant's rights under
this paragraph.
4. Sale of Property and Rental Stream Offer.
a) Sale of Prop . If Landlord, at any time during the term of the Lease, decides to sell,
subdivide or rezone any of the Premises (or any interest therein), all or any part of the
Property or surrounding property (or any interest therein), to a purchaser other than
Tenant, Landlord acknowledges and agrees that such sale, subdivision or rezoning shall
be made subject to this Lease and Tenant's rights hereunder. Landlord agrees that it
shall promptly notify Tenant in writing of such sale, subdivision or rezoning.
b) Rental Stream Offer If at any time after the date of this Amendment, Landlord
receives a bona fide written offer from a third party or receives a modified written offer
from a third party seeking an assignment of the rental stream associated with this Lease
("Rental Stream Offer"), Landlord shall immediately furnish Tenant with a copy of
the Rental Stream Offer. Tenant shall have the right within ninety (90) days after it
receives such copy and representation to match the Rental Stream Offer and agree in
Cell Site No.: 8417
Cell Site Name: B008/M082/SANGER
Fixed Asset No.: 10078026
Market: N. TX
writing to match the terms of the Rental Stream Offer. Such writing shall be in the
form of a contract substantially similar to the Rental Stream Offer. If Tenant chooses
not to exercise this right of first refusal or fails to provide written notice to Landlord
within the ninety (90) day period, Landlord may assign the rental stream pursuant to the
Rental Stream Offer, subject to the terms of this Lease. If Landlord attempts to assign
or transfer rent payments without complying with this Section, the assignment or
transfer shall be void, Tenant shall not be responsible for any failure to make payments
under this Lease and reserves the right to hold payments due under this Lease until
Landlord complies with this Section.
c) If Landlord attempts to transfer ownership to a third party in accordance with (a) or (b)
without fully complying with the terms and conditions of (i) and (ii), such a transfer
shall be void and of no further force or effect. Landlord agrees to indemnify Tenant for
any and all claims associated with such a purported transfer.
(i) During the term of this Lease, any sale or transfer of the Property, by operation of
law or otherwise, will be subject to the Lease and Tenant's rights thereunder.
Any sale or transfer of real property which is now or may in the future be
subdivided or otherwise separate from the Property and over which Tenant has the
right of access or utility connections to the Premises will be subject to such rights.
Landlord will notify Tenant of any sale or transfer, and will cause the transferee
to execute any document(s) reasonably required by Tenant to memorialize
Tenant's rights under the Lease, and to ensure proper notice and payment of rent
to such transferee. Each party agrees upon written request of the other to
promptly execute such truthful estoppels, non -disturbance and/or attormment
agreements as may be necessary in the event of any sale or transfer of the
Property.
(ii) Exclusive of a sale or transfer subject to subsection (i) above, during the term of
this Lease, Landlord will not assign, and will not bargain for or accept any offer
to assign, any of its rights under the Lease , including the right to receive rent,
from any third party not affiliated with Tenant, without the prior written consent
of Tenant, which may be withheld in Tenant's commercially reasonable
discretion. Tenant agrees upon the request of Landlord to review any bona fide
offer received by Landlord of the nature described in this subsection and, if
desirable in Tenant's commercially reasonable judgment, to (1) match the terms
of such offer, or (2) bargain in good faith with Landlord for the purchase in fee of
the Property or Premises, or the conversion of the Premises and any appurtenant
easements or rights -of -way associated with the Premises to a perpetual easement,
or other such arrangement as may be valid under the real property laws of the
state where the Premises is located and which the parties may agree is equitable
and desirable.
5. Acknowledgement, Landlord acknowledges that: 1) this Amendment is entered into of the
Landlord's free will and volition; 2) Landlord has read and understands this Amendment
and the underlying Lease and, prior to execution of the Amendment, was free to consult
Cell Site No.: 8417
Cell Site Name: 11008/M082/SANGER
Fixed Asset No.: 10078026
Market: N. TX
with counsel of its choosing regarding Landlord's decision to enter into this Amendment
and to have counsel review the terms and conditions of the Amendment; 3) Landlord has
been advised and is informed that should Landlord not enter into this Amendment, the
underlying Lease between Landlord and Tenant, including any termination or non -renewal
provision therein, would remain in full force and effect.
6. Notices.
a) Lease is hereby modified as follows: NOTICES. All notices, requests, demands and
communications hereunder will be given by first class certified or registered mail,
return receipt requested, or by a nationally recognized overnight courier, postage
prepaid, to be effective when properly sent and received, refused or returned
undelivered. Notices will be addressed to the parties as follows:
As to Tenant:
New Cingular Wireless PCS, LLC
Attn: Network Real Estate Administration
Re: Cell Site No.: 8417; Cell Site Name: B008/M082/SANGER (TX)
Fixed Asset No.: 10078026
12555 Cingular Way
Alpharetta, GA 30004
With a required copy to:
New Cingular Wireless PCS, LLC
Attn: Legal Department
15 East Midland Avenue
Paramus, NJ 07652
Re: Cell Site No.: 8417; Cell Site Name: B008/1\4082/SANGER (TX)
Fixed Asset No.: 10078026
The copy sent to the Legal Department is an administrative step which alone does not
constitute legal notice.
b) In the event of a change in ownership, transfer or sale of the Property, within ten (10)
days of such transfer, Landlord will send the below documents to Tenant. Until
Tenant receives all such documents, Tenant shall not be responsible for any failure to
make payments under the Lease and reserves the right to hold payments due under the
Lease.
(i) Old deed to the Property
(ii) New deed to Property
(iii) Bill of Sale or Transfer
(iv) Copy of Current Tax Bill
(v) New IRS Form W-9
(vi) Completed and signed AT&T Payment Direction Form
(vii) Full contact information for new Lessor including all phone numbers
Cell Site No.: 8417
Cell Site Name: 13008/M082/SANGER
Fixed Asset No.: 10078026
Market: N. TX
Either party hereto may change the place for the giving of notice to it by thirty (30)
days prior written notice to the other as provided herein.
7. Other Terms and Conditions Remain. In the event of any inconsistencies between the
Lease and this Amendment, the terms of this Amendment shall control. Except as
expressly set forth in this Amendment, the Lease otherwise is unmodified and remains in
full force and effect. Each reference in the Lease to itself shall be deemed also to refer to
this Amendment.
S. Capitalized Terms. All capitalized terms used but not defined herein shall have the same
meanings as defined in the Lease.
IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to
execute this Amendment on the dates set forth below.
LANDLORD:
The City of Sanger
By: _
Name:
Title:
Date:
TENANT:
New Cingular Wireless PCS, LLC,
A Delaware limited liability company
By: AT&T Mobility Corporation
Its: Manager
By: _
Name:
Title:
Date:
[ACKNOWLEDGMENTS APPEAR ON THE NEXT PAGE]
Cell Site No.: 8417
Cell Site Name: B008IM0821SANGER
Fixed Asset No.: 10078026
Market: N. TX
LANDLORD'S ACKNOWLEDGEMENT
REPRESENTATIVE CAPACITY
STATE OF
COUNTY OF SS.
I certify that I know or have satisfactory evidence that
the person who appeared before me, and said person acknowledged that said person signed this is
instrument, on oath stated that said person was authorized to execute the instrument and acknowledged it
as the of , to be
the free and voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED:
Notary
(Signature of Notary)
(Legibly Print or Stanip Name of Notary)
Notary Public in and for the State of
My appointment expires:
Cell Site No.; 8417
Cell Site Name: B008/M082/SANGER
Fixed Asset No.: 10078026
Market: N. TX
TENANT ACKNOWLEDGEMENT
STATE OF )
COUNTY OF SS.
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said
acknowledged that fie signed this instrument, oil oath th stated that he was authorized to executeperson
instrument and acknowledged it as the of New Cingular
Wireless PCS, LLC, to be the free and volcpe and purposes mentioned in
the instrument.
DATED:
Notary
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
My appointment expires:
'•"GO�'Z'jh,
November General Election
November 6, 2012
Early Votive Locations dates and times:
Monday - Friday
Saturday
Sunday
Monday — Friday
Steven E Copeland Government Center
1400 FM 424, Cross Roads
Justin Municipal Complex
415 N. College, Justin
October 22 — 26
October 27
October 28
October 29 —November 2
Joseph A. Carroll Administration Building
401 W. Hickory, Denton
Lake Dallas City Hall
212 Main Sheet, Lake Dallas
Flower Mound Police and Municipal Court Building
4150 Kirkpatrick, Flower Mound
Frisco Fire Station it7
330 W Stonebrook Pkwy., Frisco
Denton County Administrative Complex— Health Department
535 S Loop 288, Denton
8am — 5pm
7am — 7pm
1pm — 6pm
7am — 7pm
Lewisville Municipal Annex
1197 W. Main Street, Lewisville
Carrollton Public Library
4220 N. Josey, Carrollton
Frankford Town Hopes
18110 Marsh Ln., Dallas
Highland Village Municipal Complex
1000 Highland Village Rd., Highland Village
Argyle Town Hall
308 Denton St., Argyle
The following early voting locations will ONLYbe open the dates and times listed:
Svore Municipal Building Monday - Friday October 22 - 26
100 Municipal Drive, Trophy Club Saturday October 27
Monday —Friday October 29— November 2
Christ Community Church
6404 Paige Rd., The Colony
First Baptist Church of Sanger
708 S. 5' St., Sanger
First Baptist Church of Roanoke
209 N. Pine, Roanoke
Corinth City Hall
3300 Corinth Pkwy, Corinth
Monday - Friday
Saturday
Monday —Tuesday
Wednesday
Thursday — Friday
Monday - Tuesday
Thursday — Friday
Saturday
Sunday
Monday— Wednesday
Thursday
Friday
October 22 — 26
October 27
October 29 — 30
October 31
November I - 2
October 22 —23
October 25 — 26
October 27
October 28
October 29 — 31
November 1
November 2
8am — 5pm
7am — 7pm
7am — 7pm
8am — 5pm
7am — 7pm
7am — 7pm
7am — 5pm
7am — 7pm
8am — 5pm
8am — 5pm
7am — 7pm
I pm — 6pm
7am — 7pm
7am — 5pm
7am — 7pm
THE STATE OF TEXAS
COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Denton County:
City of Aubrey
City of Dallas
City of Denton
City of Frisco
City of Justin
Town of Prosper
City of Sanger
This contract is made pursuant to Texas Election
Section 11.0581 for a joint November 6, 2012 election to
Administrator, hereinafter referred to as "Elections Administ
Town of Trophy Club
Northwest Independent School District
Belmont Fresh Water Supply District No. 1
Belmont Fresh Water Supply District No. 2
Canyon'Falls MUD 1
Canyon Falls WCID 2
Sections 31.092 and 271.002 and Texas Education Code
administered by Frank Phillips, Denton County Elections
-:, KtG /ALS
Each participating authority listed above plans to hold a, Special Election on November 6, 2012.
Denton County plans to hold county -wide voting for a General Election.
The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and
is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section
61.012. The contracting political subdivisions desire to use the County's electronic voting system, to compensate the
County for such use, and to share in certain other expenses connected with joint elections, in accordance with the
applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
I. ADMINISTRATION
The parties agree to hold a "Joint Election' with Denton County and each other in accordance with Chapter 271 of
the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise,
and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority
agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as
provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint
Election; however, each participating authority shall remain responsible for the decisions and actions of its officers
necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection
with decisions to be made and actions to be taken by the officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the County's electronic
voting system and polling places, and it is agreed that the Elections Administrator may enter into other joint election
agreements and contracts for election services for those purposes, on terms and conditions generally similar to those set
forth in this contract. In such cases, costs shall be pro -rated among the participants according to Section XI of this
contract.
Page 1 of 8
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no
instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the
voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not
overlap.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be
responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the
Texas Election Code. Election orders should include language that would not necessitate amending the order if any of
the Early Voting and/or Election Day polling places change.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English. Each participating authority shall provide a
copy of their respective election orders and notices to the Denton County Elections Administrator.
The Elections Administrator shall prepare a submission, on behalf of all participating authorities, to the United
States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting
Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of
the joint submission and any correspondence from the Department of Justice.
The joint submission prepared by the Elections Administrator will not include submission of information for any
special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to
prepare their own submissions to the United States Department of Justice for special election procedures, or any changes
that are specific to their own political subdivision.
By signing this agreement, each participating authority certifies that it has no unresolved preclearance or
voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint
election.
The Elections Administrator will file an amended submission to the United States Department of Justice in the
event that any polling places are changed after the original submission is filed, including changes resulting from the
withdrawal of one or more participating authorities pursuant to Section XII of this contract.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting
locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections
conducted by the county, and shall be compliant with the accessibility requirements established by Election Code Section
43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this
agreement. In the event a voting location is not available or appropriate, the Elections Administrator will arrange for use
of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify
the participating authorities of any changes from the locations listed in Attachment A.
If polling places for the November 6, 2012 joint election are different from the polling place(s) used by a
participating authority in its most recent election, the authority agrees to post a notice no later than November 6, 2012 at
the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the
political subdivision's polling place names and addresses in effect for the November 6, 2012 election. This notice shall be
written in both the English and Spanish languages.
Page 2 of 8
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each
polling location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling
place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of
1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2000 Census
shall have one or more election officials who are fluent in both the English and Spanish languages. If a presiding judge is
not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for
the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating
authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation
services at that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of
Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his
appointment, the time and location of training and distribution of election supplies, and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton County pursuant
to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for
picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting
station after the polls close.
Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated
at the rate of $7 an hour.
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time
personnel working in support of the Early Voting Ballot Board and/or central counting station on election night will be
compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and
127.006.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, the County's electronic voting system and equipment, official ballots, sample ballots, voter registration lists, and all
forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator
shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those
polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all
required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other
information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a
proper election.
Page 3 of 8
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official
ballot (including titles and text in each language in which the authority's ballot is to be printed). Each participating
authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates
and/or propositions. Each participating authority shall be responsible for proofing and approving the audio recording of
the ballot insofar as it pertains to that authority's candidates and/or propositions.
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged with the appropriate school district ballot content appearing on the ballot first, followed by the
appropriate city ballot content, followed by the appropriate water district ballot content, followed by the county's general
election.
Early Voting by Personal Appearance shall be conducted exclusively on Denton County's eSlate electronic voting
system. On Election Day, voters shall have a choice between voting on the eSlate electronic voting system or by a paper
ballot that is scanned at the polling place using Denton County's eScan voting system, unless the size of the ballot forces
it to two pages, then they will only have use of the eSlate electronic voting system.
The number of paper ballots printed for Election Day voting shall be, at a minimum, equal to the same Election
Day turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per
polling place or precinct adjusted upward to end in a number divisible by 50.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as
required by Election Code 129.051(g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating
authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to.
assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be
compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy
early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating
authority shall serve in that capacity without additional compensation.
Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early
voting locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing. The address of the Early Voting Clerk is as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
The Elections Administrator shall provide each participating authority a copy of the early voting report on a daily
basis and a cumulative final early voting report following the election. In accordance with Section 87.121(g) of the
Page 4 of 8
Election Code, the daily reports showing the previous day's early voting activity will be distributed to each participating
authority no later than 9:00 AM each business day. This will be accomplished by Denton County posting the daily reports
on its website.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint
Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
Vill. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central counting station to
receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager: Frank Phillips, Denton County Elections Administrator
Tabulation Supervisor: Eric Leija, Denton County Technical Operations Manager
Presiding Judge: Jason Barnett, Denton County Deputy Elections Administrator
Alternate Judge: Paula Paschal, Denton County Contract Manager
The counting station manager or his representative shall deliver timely cumulative reports of the election results
as precincts report to the central counting station and are tabulated. The manager shall be responsible for releasing
unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general
public by distribution of hard copies at the central counting station and by posting to the Denton County web site. To
ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from individual
polling locations.
The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and
will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been
tabulated. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall
notify the Elections Administrator, or his designee, of the date of the canvass, no later than three days after Election Day.
The Elections Administrator will prepare the electronic precinct -by -precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. Each participating authority agrees to upload
these reports unless requested otherwise.
The Elections Administrator shall be responsible for conducting the post -election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY
The Elections Administrator shall administer only the Denton County portion of the elections held by the
participating authorities.
Page 5 of 8
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless
the participating authority notifies the Elections Administrator in writing within 3 business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election
Day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the
original election and the runoff election shall be submitted by the authority making the change to the United States
Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended.
Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the
November 6, 2012 election and to conduct its drawing for ballot positions at or immediately following such meeting in
order to expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if
necessary, shall be Saturday, December 8, 2011.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of polling places with Denton County. If a polling location is
shared by more than one participating authority, the costs shall be pro -rated equally among the participants utilizing that
polling place.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with
each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs
associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular
(non -temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site.
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
participating authority's voters.
Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal
to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s) within the county treasury in accordance with Election Code Section 31.100.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election
records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county
records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Page 6 of 8
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed
with the participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the
presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating
authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as
Recount Coordinator.
The Efections Administrator agrees to provide advisory services to each participating authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Denton County Judge and the
Denton County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Denton County, Texas.
5. In the event that one of more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
Each participating authority agrees to pay the Denton County Elections Administrator a deposit of approximately 90% of
this estimated obligation no later than 15 days after the agreement is executed. The exact amount of each participating
Page 7 of 8
authority's obligation under the terms of this agreement shall be calculated after the November 6, 2012 election (or runoff
election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority
shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the
Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the
Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are
calculated.
The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall
be as follows:
Political Subdivision
Estimated
Cost
Deposit
Due
City of Aubrey
City of Dallas
City of Denton
Town of Double Oak
City of Frisco
City of Justin
Town of Prosper
City of Sanger
Town of Trophy Club
Belmont FWSD 1
Belmont FWSD 2
Canyon Falls MUD 1
Canyon Falls WCID 2
Rev. 08.28.2012 3:20 pm
Page 8 of 8
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit:
(1) It has on the _ day of September, 2012 been executed by the Denton County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the day of September, 2012 been executed on behalf of the City of Sanger
pursuant to an action of the City Council so authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
FRANK PHILLIPS
ACCEPTED AND AGREED TO BY THE City of Sanger, City Council:
APPROVED: ATTESTED:
Thomas Muir, Mayor
Tami Taber, City Secretary
ITEMS
Chris Felan
Vice President
Rates & RequlatorvAffairs
August 24, 2012
TO THE GOVERNING BODY OF ALL MUNICIPALITIES SERVED BY ATMOS
ENERGY CORP., MID-TEX DIVISION
On August 24, 2012, Atmos Energy Corp., Mid -Tex Division (the "Company"), filed its
Annual Gas Cost Reconciliation Filing for the twelve month period ended June 30,
2012. This report has been prepared in accordance with the Order of the Railroad
Commission of Texas under Gas Utilities Docket No. 9400. This report reconciles the
Company's expenditures for gas with the billing of those costs to residential,
commercial, and industrial customers for the period noted above. This filing is for
informative purposes only and no action is required on your city's part.
Enclosed is a copy of the schedules filed with the Commission.
Should you have any questions, please contact me at 214-206-2568.
Sincerely,
LYE
Chris Felan
Vice President, Rates and Regulatory Affairs
Atmos Energy, Mid -Tex Division
Atmos Energy Corporation
5420 LBJ Freeway, Suite 1862
Dallas, TX 75240
P 214-206-2568 F 214-206-2126 Christopher.Felan@almosenergy.com
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
TABLE OF CONTENTS
Document Title I Document Description
Schedule 1
Calculation of Reconciliation Factor
Schedule 2
Summary of (Over)/Under Recovery
Schedule 3
Gas Cost Incurred
Schedule 4
Gas Cost Incurred - By Month
Schedule 5
Gas Cost Billed
Schedule 6
Summary of Net Gas Cost Written Off
Schedule 7
Interest Calculation
Schedule 8
Estimated Volume Calculation for (Refund)/Surcharge
Schedule 9
Summary of (Over)/Under Recovery from Previous Filing
Schedule 10
Lost And Unaccounted For Gas ("LUG') Calculation
WP/Billed Gas Cost Gas Cost Billed - By Month
WP/LUG-Related Mcf LUG -Related Volumes/Quantities - By Month
Schedule 1
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
CALCULATION OF RECONCILIATION FACTOR
Line No. Description Amount Reference
(a) (b) (c)
9-MONTH REFUND PER GUD 9400 (Oct - Jun)
1 Total Amount to (Refund)/Surcharge
Total Estimated Rate R, Rate C and Rate I Mcf
Reconciliation Factor
5-MONTH ALTERNATIVE PROPOSAL (Nov - Mar)
6 Total Amount to (Refund)/Surcharge
7
8 Total Estimated Rate R, Rate C and Rate I Mcf
9
10 Reconciliation Factor
(5,807,829) Schedule 2, Col. (b), Line 13
114,529,020 Schedule 8, Col. (b), Line 11
$ (0.0507) Line 1 divided by Line 3
(5,807,561) Schedule 2, Col. (c), Line 13
90,466,035 Schedule 8, Col. (b), Line 6
$ (0.0642) Line 6 divided by Line 8
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
SUMMARY OF (OVER)/UNDER RECOVERY
Schedule 2
5-Month Alternative
9-Month Per GUD 9400 Proposal
Line No. Description Amount Amount Reference
(a) (b) (c) (e)
1 Gas Cost Incurred
2
3 Gas Cost Billed
4
5 Total Gas Cost (Over)/Under Recovered
6
7 Amount Remaining from Previous Filing
8
9 Net Gas Cost Written Off
10
11 Interest
12
13 Total Amount to (Refund)/Surcharge
$ 421,216,125 $
429,916,068
421,216,125
429,916,068
$ (8,699,943) $
(8,699,943)
507,248
507,248
2,387,791
2,387,791
(2,925)
(2,657)
$ (5,807,829) $
(5,807,561)
Schedule 3, Col. (c), Line 17
Schedule 5, Col. (e), Line 14
Line 1 minus Line 3
Schedule 9, Col. (b), Line 7
Schedule 6, Col. (h), Line 13
Schedule 7, Col. (f), (i), Line 27
Line 5 plus Line 7 plus Line 9 plus Line 11
Schedule 3
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
GAS COST INCURRED
No.
Account
Description
Amount
(a)
(b)
(c)
Schedule 4, Col. (n)
1
800
Natural Gas Well Head Purchases
$
2
801
Natural Gas Field Line Purchases
3
802
Natural Gas Gasoline Plant Outlet Purchases
(1,115,479)
4
803
Natural Gas Transmission Line Purchases
416,710,859
5
805
Other Gas Purchases
(163,992)
6
806
Exchange Gas
(4,959,945)
7
808.1
Gas Withdrawn From Storage- Debit
55,357,176
8
808.2
Gas Delivered To Storage - Credit
(44,644,427)
9
812
Gas Used for Other Utility Operations - Credit
(75,216)
10
858
Transmission and Compression of Gas by Others
588,341
11
12
13
Total Gas Cost Incurred
$
421,697,317
14
15
805
Less: Total Imbalance Fees (1)
$
481,192
16
17
Total Gas Cost Less Imbalance Fees
$
421,216,125
18
19
20
Note:
21
1. Reference Schedule
4, Line 19.
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
SL'FYKiI9u1PP19T:7.�iE�litR�I�Yi71
Line FERC
No Account Jul-11 Au -11 So -11 Oct-11 Nov-11 Do.-1 I
(a) (b) (0) (d) (e) (f) (g)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
800 - Natural Gas Wall Head Purchases
$
- $
- $
- $
- $
- $
-
801 - Natural Gas Field line Purchases
-
-
-
-
-
-
802 - Natural Gas Gasoline Plant Outlet Purchases
558,011
558,011
540,015
(6,413)
(2,765,103)
-
803- Natural Gas Transmission Line Purchases
24,817,962
24,578,429
21,297.111
27,614.931
39,596,917
82,942.217
805- Other Gas Purchases-Curtallment Overpull
-
-
-
-
-
-
805- Other Gas Purchases-CNG Charges
-
-
-
303
(303)
-
805- Other Gas Purchases -Other Gas Costs
(985)
-
-
-
-
-
805- Other Gas Purchases -Recovery of Gas Loss
(11,173)
(29,334)
(23,729)
(11,744)
(10,913)
(14,322)
806-Exchange Gas
(74,688)
(2,990,720)
(263,826)
1.596,959
(188,301)
(822,621)
808.1- Gas Withdraws From Storage - Debit
-
-
-
10,854,231
13,104,460
808.2- Gas Delivered To Storage -Cmtlit
(6,625,464)
(6.598,404)
(5.026,656)
(7,006,076)
(615,550)
(5,371.318)
812- Gas Used for Other Utility Operation- Credit
(3.164)
(4,756)
(6,497)
(5,024)
(7,872)
(13,265)
858- Transmission and Compression of Gas -Demand Storage
-
-
-
55,000
-
55,000
858 -Transmission and Compression of Gas by Others
-
-
-
3,954
12,903
38,344
ToWI Gas Cost Incurred
$
18,660,500 $
15,513,226 $
15,516,418 $
22,241,891 $
46,676,009 $
89,918,495
Total Imbalance Foos (1)
$
33,777 $
(13,091) $
33,676 $
47,194 $
61,794 $
56,429
Total Gas Cost Less imbalance Fees $ 18626723 $ 15526317 $ 15482742 $ 22194697 $ 46614215 $ 89862066
Note:
1. Excluded pursuant to Railroad Commission letter directive, March 3, 2006.
Schedule 4
Page 1 of 2
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
GAS COST INCURRED - BY MONTH
Line FERC
No Account Jan-12 Feb-12 Mar42 A r-12 Ma -12 Jun 12 Amount
(a) (h) m In (k) (0 (m) (n)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
800-Natural Gas Well Head Purchases $
- $
- $
- $
- $
- $
- $
-
801 - Natural Gas Field Line Purchases
-
-
-
-
-
-
-
802 - Natural Gas Gasoline Plant Outlet Purchases
-
-
-
-
-
-
(1,115,479)
803-Natural Gas Transmission Line Purchases
71,324,309
53,928,110
27,767,171
15,271,452
14,171,939
13.400,312
416.710.059
805- Other Gas Purchases -Curtailment Over -pull
-
-
-
-
-
-
-
805- Other Gas Purchases-CNG Charges
-
-
-
-
-
-
-
805- Other Gas Purchases -Other Gas Costs
-
-
-
-
-
-
(985)
$05-Other Gas Purchases -Recovery of Gas Loss
(3,459)
(14,706)
(8,572)
(18,138)
(10,297)
(6,620)
(163,007)
806-Exchange Gas
1,580,738
(1,728,319)
(1,119,709)
(517,329)
(1,270,882)
8$8,752
(4,959,945)
808.1- Gas Withdrawn From Storage - Debit
11,209,120
14.553,404
5,635,972
(11)
-
-
55,357,176
8082- Gas Delivered To Storage - Credit
12,119,022)
1807,516)
(120,487)
(2,754,952)
(2.955,881)
(3,443,102)
(44,644,427)
812- Gas Used for Other Utility Operation- Credit
114,257)
(9,287)
(4,626)
(1,839)
(2,233)
(2,3981
(75,216)
858- Transmission and Compression of Gas -Demand 91or
55,000
55,000
55,000
-
-
275,000
858- Transmission and Compression of Gas by Others
71,117
69,378
60,673
40,235
16,737
-
313,341
Total Gas Cost Incurred $
82103 547 $
66,046,064 $
32,265,423 $
12 019 418 $
9,949,383 $
10 786 943 $
421 697 317
Total Imbalance Fees(1) $
63700 $
49243 $
44177 $
42467 $
38203 $
23623 $
481192
Total Gas Cost Less Imbalance Foes $ 82039847 $ 65996821 $. 32221246 $ 1/976951 $ 9911180 $ 10763320 $ 421216125
Note:
1. E elude l pursuant to Railroad Commission letter directive, March 3, 2006.
Schedule 4
Page 2 of 2
Schedule 5
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
GAS COST BILLED
Billed Volumes/Quantities
Line
No.
Month-Yr
Rate R (Mcf)
Rate C (Mcf)
Rate 1 (MMBtu)
Total Gas Cost
Recovered (1)
(a)
(b)
(c)
(d)
(e)
1
July-11
1,885,773
2,560,221
141,682
$ 16,040,810
2
August-11
1,615,907
1,888,679
155,359
18,787,951
3
September-11
1,645,596
2,189,947
173,619
20,091,086
4
October-11
1,918,833
2,395,208
198,507
23,051,247
5
November-11
4,376,372
3,435,376
279,194
39,256,791
6
December-11
12,122,035
6,283,457
457,959
81,125,732
7
January-12
15,578,272
7,865,795
431,414
90,810,081
8
February-12
12,509,576
6,652,629
377,580
62,552,874
9
March-12
8,617,642
5,092,122
270,408
36,352,564
10
April-12
3,436,797
3,206,556
194,197
17,774,874
11
May-12
2,191,902
2,545,429
183,415
11,796,685
12
June-12
2,271,251
2,668,246
165,263
12,275,373
13
14
Total
68,169,954
46,783,665
3,028,597
$ 429,916,068
15
16
17
18 Note:
19 1. Reference Workpaper WP/Billed Gas Cost, column (i )
Schedule 6
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
SUMMARY OF NET GAS COST WRITTEN OFF
All Areas For The Period of July, 2011 -June, 2012
Line
Gas Cost Written
Tax and Other
Gas Cost
No.
Month-Yr
Off
Margin Written Off
Written Off
Total Written Off
Collected
Margin Collected
Net
Cumulative Net
(a)
(b)
(c)
(d)
(e)=(b)*(c)*(d)
(f)
(g)
(h)=(b)*(fl
(i)
1
July-11
644,009
765,104
22,044
1,431,157
(37,285)
(78,166)
606,724
606,724
2
August-11
394,155
493,171
14,701
902,027
(33,280)
(94,774)
360,875
967,599
3
September-11
328,301
579,176
14,479
921,957
(50,827)
(124,038)
277,474
1,245,073
4
October-11
160,128
290,387
8,084
458,599
(76,100)
(178,880)
84,028
1,329,101
5
Novemberv11
105,699
278,246
7,510
391,454
(109,161)
(233,002)
(3,462)
1,325,639
6
December-11
250,810
545,695
14,843
811,348
(78,510)
(178,180)
172,300
1,497,939
7
January-12
171,165
312,415
17,579
501,158
(54,661)
(142,947)
116,503
1,614,443
8
February-12
88,783
247,956
7,900
344,639
(90,210)
(233,554)
(1,427)
1,613,016
9
March-12
127,160
315,929
8,351
451,440
(37,160)
(134,080)
90,000
1,703,016
10
April-12
160,340
208,129
(13,484)
354,986
(35,966)
(107,858)
124,374
1,827,390
11
May-12
270,171
429,705
37,256
737,132
(39,607)
(96,871)
230,564
2,057,953
12
June-12
359,715
592,649
18,113
970,477
(29,877)
(92,174)
329,837
2,387,791
13
Total
$ 3,060,436
$ 5,058,562
$ 157,376
$ 8,276,374 $
(672,645)
$ (1,694,523) $
2,387,791
14
15
16
Note:
17
1. Amounts in columns (b) Gas Cost Written Off and (f) Gas Cost Collected relate to customer bills rendered on or after February 1, 2008. For purposes of
18
this filing only, the Company does not seek recovery of bad debt gas cost for
bills rendered prior to February 1, 2008 because Rider GCR part costs were
19
not accounted for separately in the Company's billing system prior to February
1, 2008. Therefore, any
gas cost related to bills issued prior to
20
February 1, 2008 will be included in
columns ( c ) Margin Written Off and (g)
Margin Collected.
Schedule 7
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
INTEREST CALCULATION
9-Month Per GUD 9400
5-Month Alternative Proposal
Line
Month/ Monthly (Over)/ Cumulative (Over)/
Interest
Amount of
Refund)/
Monthly
Cumulative (Over)/
Amount of
(Refund)/
Monthly
No.
Year Under Recovery(1) Under Recovery
Rate (2)
Surcharge (3)
Interest (4)
Under Recovery
Surcharge (5)
Interest (4)
(a) (b) (c)
(d)
(e)
M
(g)
(h)
(i)
1
July-11 $ 3,192,637 $ 3,192,637
0.190%
$
515
$ 3,192,637
$
515
2
August-11 (2,900,759) 291,878
0,190%
47
291,878
47
3
September-11 (4,330,870) (4,038,992)
0.190%
(631)
(4,038,992)
)
4
October-17 (772,522) (4,817,514)
0.190%
(776)
(4,811,514)
(776778)
5
November-11 7,353,962 2,542,448
0.190%
397
2,542,448
397
6
December-11 8,908,634 11,451,082
0.190%
1,848
11,451,082
1,848
7
January-12 (8,653,730) 2,797,352
0.120%
285
2,797,352
285
8
February-12 3,442,520 6,239,872
0.120%
595
6.239,872
595
9
March-12 (4,041,318) 2,198,554
0.120%
224
2,198,554
224
10
April-12 (5,673,549) (3,474,995)
0.120%
(343)
(3,474,995)
(343)
11
May-12 (1,654,941) (5,129.936)
0.120%
(523)
(5,129,936)
523)
12
June (1,507,248 (5,804,904)
0.120%
(623)
(5,804,904)
(623)
13
Balance
Beg. Balance Prior Filing (6) 507,248 (5,804,904)
0.120%
-
(5,804,904)
14
July-12 (5,804,904)
0,120%
(592)
(5,804,904)
(592
15
August-72 (5,804,904)
0.120%
(592)
(5,804,904)
(592)
16
September-12 (5,804,904)
0.120%
(573)
(5,804,904)
(573)
17
October-12 (5,205,627)
0.120%
(373,801)
(513)
(5,331,676)
(592)
18
November-12 (4,320,525)
0.120%
(373,801)
(440)
(5,331,676)
(429)
19
December-12 (3,085,895)
0.120%
(315)
(2,648,119)
,120,530)
(1,563,028)
(270)
20
Janua 13
January- (3,085,895)
0.120%
,234,630)
(1,234,630 )
(171)
(1,093,171)
(1,554,947)
(101)
21
February-13 (1,857.648 J
0.120%
(1(863,492)
(101)
(1,093,171)
(1,093,171)
(101)
22
March•73 (994,156)
0.120%
(863,492)
(101)
-
(1,093,171)
23
April-13 (527,288)
0.120%
(466,868)
(62)
24
May-13 (237,408)
0.120%
(289,880)
(24)
25
June-13 -
0.120%
(237,408)
26
27
Total $ (5,804 904)
$ (5,804,904) $
(2,925)
$
(5,804,904) $
(2 657)
28
29
30
Notes:
31
1. Reference Schedule 4 (Gas Cost Incurred), Line 22 (by month) minus Schedule 5 (Gas Cost
Billed). column (e) by month
32
Schedule 6 (Net Gas Cost Written Off), column (h) by month,
plus
33
2. Interest rate is based on the PUCT/RRC rate on customer deposits.
34
3. Reference Schedule 8, column (b) by month divided by Schedule 8, line
11 multiplied by
Schedule 7 fine 27, column
(b).
35
4. The monthly interest amount is calculated by taking column (c) x column (d), divided by
36
366 days in the year x the total number of days in each month.
37
S. Reference Schedule 8, column (b) by month divided by Schedule 8, column (c) line 6 multiplied
by Schedule 7line 27, column
(b).
38
6. Reference Schedule 9.
Line No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
ESTIMATED VOLUME CALCULATION FOR (REFUND)/SURCHARGE
Total Estimated
Volume Sub -
Totals Time Periods
(c) (d)
October-12
4,448,580
November-12
7,374,983
December-12
17,462,799
January-13
24,358,872
February-13
24,232,946
March-13
17,036,435 90,466,035 5-month Sub -Total (Nov. -Mar.)
April-13
9,211,169
May-13
5,719,242
June-13
4,683,994
Total for 9 months 114,529,020
Note:
1. Source - MidTex 2012 Forecasted Volumes from Mid -Tex Finance
Schedule 8
Schedule 9
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
SUMMARY OF (OVER)/UNDER RECOVERY FROM PREVIOUS FILING
(a) (b) (c).,
Prior (Over)/Under Gas Cost Recovery $ 5,234,820 Prior Gas Cost Reconciliation
Amount (Refunded) /Surcharged to Customers 4,731,157 For the Periods October, 2011 through June, 2012
Interest 3,585
Total Amount to (Refund)/Surcharge from Previous Filing $ 507,248 Line 1 minus Line 3 plus Line 5
Schedule 10
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
LOST AND UNACCOUNTED FOR GAS ("LUG') CALCULATION
Line No.
Description
Mcf or Percent
Reference
(a)
(b)
(c)
1
Net Purchase Volume
121,018,445
WP/LUG-Related Mcf Col (d), Ln 13
2
Less: Total Sales Volume
117,963,822
WP/LUG-Related Mcf CoI (h), Ln 13
3
Less: Company Use Volume
19,715
WP/LUG-Related Mcf Col (i), Ln 13
4
LUG Volume
3,034,908
Line 1 minus Lines 2 and 3
5
LUG Percent
2.51% Line 4 divided by Line 1
it
WP/Billed Gas Cost
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
GAS COST BILLED - BY MONTH
Lino
Ia m
No.
Month-Yr
Volume
Amount
Volume
Amount
Volume
Amount
Volume
Amount
(a)
(b)
(c)
(a)
(a)
(1)
(9)
1
Jul-11
1,885,773.3
$ 6,660,873.99
2,560,220.5
$
6,964,815.29
141,682.0
$
515,121.08
4,587,675.8
$
16,040,810.36
2
3
Aug-11
1,615,907.2
$ 8,199,223.46
1,888,679.0
$
9,871,287.87
155,359.0
$
717,439.61
3,659,945.2
$
18,787,951.14
4
5
SOP-11
1,545,596.0
$ 8,248,199.60
2,189,947.2
$
10,989,998.00
173,619.0
$
852,888.71
4,009,162.2
$
20,091,086.31
6
7
Oct-11
1,913,832.5
$ 9,809,752.78
2,395,208.1
$
12,253,739.99
198,507.0
$
987,753.88
4,512,547.6
$
23,051,246.65
8
9
Nov-11
4,376,372.3
$ 21,225,285.49
3,435,376.3
$
16,708,780.29
279,194.0
$
1,322,724.14
8,090,942.6
$
39,256,790.92
10
11
Dec-11
12,122,034.8
$ 52,119,818.76
6,283,457.1
$
27,080,958.43
457,959.0
$
1,924,954.91
18,863,450.9
$
81,125,732.10
12
13
Jan-12
15,57$,271.5
$ 59,200,603.26
7,065,794.8
$
30,007,305.72
431,414.0
$
1,602,171.86
23,875,480.3
$
90,810,060.84
14
15
Fo1N2
12,509,575.9
$ 40,028,861.44
6,662,629.2
$
21,340,186.40
3T,580.0
$
1,183,826.37
19,539,785.1
$
62,552,874.21
16
17
Mar-12
$,617,641.6
$ 22,402,466.82
5,092,121.$
$
13,260,451.19
270,408.0
$
689,635.53
13,980,171.4
$
36,352,563.54
18
19
Apr-12
3,436,796.5
$ 8,935,749.63
3,206,565.9
$
8,349,712.47
194,197.0
$
489,411.64
6,837,549.4
$
17,774,873.74
20
21
May-12
2,191,901.9
$ 6,252,271.14
2,545,429.0
$
6,113,370.05
183,415.0
$
431,043.45
4,920,746.9
$
11,796,684.64
22
23
Jun-12
2,271,250.6
$ 5,446,665.58
2,658,245.8
$
6,441,701.08
155,263.0
$
387.006.58
5,104,759.4
$
12,275,373.24
24
25
Grand Total
681699sm
$ 24742977295
46783664.7
S
171WZ316.78
30285970
$
1110397796
1179822168
$
429,916,067.69
Line No. Mi
9
10
11
12
13
WP/LUG-Related Mcf
ATMOS ENERGY CORP., MID-TEX DIVISION
ANNUAL GAS COST RECONCILIATION FILING
FOR THE PERIOD ENDED JUNE 30, 2012
LUG -RELATED VOLUMES/QUANTITIES - BY MONTH
Net Purchases
Net Purchase Btu Net Purchase
MMBtu Factor Mcf
(b)
July-11
4,332,275
1.006
4,306,708
August-11
3,612,011
1.005
3,592,619
September-11
3,931,554
1.005
3,913,747
October-11
6,076,894
1.015
5,988,282
November-11
12,241, 399
1.007
12,150,746
December-11
24,503,960
1.004
24,408,198
January-12
23,164,108
1.004
23,069,686
February-12
19,177, 845
1.003
19,120,693
March-12
9,547,434
1.003
9,515,764
April-12
5,872,286
1.003
5,852,162
May-12
4,879,037
1.007
4,845,509
June-12
4,286,389
1.008
4,254,331
Total
121, 625,193
121, 018, 445
Billed Volumes/Quantities
Rate C Industrial Total
Rate R (Mcf) (Mcf) (Mcf) (Mcf)
(e) (0 (g) (h)
1,885,773
2,560,221
140,523
4,586,517
1,615,907
1,888,679
153,732
3,658,318
1,645,596
2,189,947
172,319
4,007,862
1,918,833
2,395,208
197,266
4,511,307
4,376,372
3,435,376
278,594
8,090,342
12,122,035
6,283,457
456,612
18,862,104
15,578,272
7,865,795
429,894
23,873,961
12,509,576
6,652,629
375,349
19,537,554
8,617,642
5,092,122
268,889
13,978,653
3,436,797
3,206,556
192,303
6,835,656
2,191,902
2,545,429
181,258
4,918,589
2,271,251
2,668,246
163,464
5,102,961
68,169,954
46,783,665
3,010,203
117,963,822
Company
Use Mcf
(i)
930
951
1,299
977
1,608
3,065
3,708
2,843
1,749
695
913
976
19,715