11/05/2012-CC-Agenda Packet-RegularCSa' L
TBSt•1S
AGENDA
CITY COUNCIL
MONDAY, NOVEMBER 5, 2012
7:00 PM
502 ELM STREET
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues
brought up during this section).
CONSENT AGENDA
3. a) Approval of Minutes: October 15, 2012 - Work Session
October 15, 2012 - City Council
b) Disbursements
c) Approve an Interlocal Agreement Between Denton County and the City of Sanger
Providing for the Design of the Extension of Belz Road East of I-35
d) Approve Engaging Weaver and Tidwell, L.L.P. to Conduct Audit Services for Fiscal
Year 2011/2012, Estimated in the Amount of $41,000 to $45,000
4. Consider any Items Removed From Consent Agenda.
REGULAR AGENDA
5. Consider, Discuss and Possibly Approve an Agreement With the Bass Federation,
Paying a Fee of $1,000 to Serve as the Host City for their Central Division
Championship in June 2013 at Lake Ray Roberts and Using Hote]/Motel Finds to Pay
the Fee.
6. INFORMATION ITEMS:
a) Financial and Investment Report - September
b) Resignation Letter from Robert Koger of the Park Board
7. Adjourn.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily
accessible to the general public a11oA 3 ii ,�tj)pd said notice was posted on the following date
and time: Cj
,/—/—�2�'�..,,,1� at //; U A.m. and shall remain
posted until meeting is adj
Tami Taber, City Secretary
City of Sanger, Texas
MINUTES: CITY COUNCIL WORKSESSION
October 15, 2012
PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Gary Bilyeu,
Councilman Scott Stephens and Councilman Rusty Patton
ABSENT: Councilman Russell Martin
OTHERS
PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development
Services Director, Rob Woods Public Works Director, Rodney Dryden, Joe
McFadden and Kelli Alexander
1. Call Meeting to Order.
Mayor Muir called the City Council work session to order at 6:02 p.m.
2. Presentation by Rodney Dryden Regarding an Employee Compensation Assessment.
Mr. Dryden introduced himself and Mr. McFadden of Wellspring Insurance. Mr.
Dryden advised that Mr. McFadden will be the project manager. Mr. McFadden
spoke to the Council and advised that he is a human resource benefit consultant for the
public and private sector and he will review salary ranges, benefits and FSLA.
Mr. McFadden will meet with the City Manager to choose nine to fifteen cities in the
geographic area to see how the City of Sanger compares.
The estimated time to complete is 90 days and the cost to do this is $20,000
The last salary survey was clone in 2008 by the City Manager.
3. Discuss Potential Amendment to the Sign Ordinance, Permitting Additional Signage
for Businesses Near the Intersection of Interstate 35 and FM/455 Chapman Road.
Joe Iliff discussed this item at the last work session regarding properties that are
"double stacked" and the approval of the ordinance on the regular agenda would
allow roof top signs in a designated perimeter of I-35 and FM455/Chapman Road.
3. Overview of Items on Regular Agenda.
4. Adjourn.
Mayor Muir adjourned the work session at 6:42 p.m.
MINUTES: CITY COUNCIL MEETING
October 15, 2012
PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Scott Stephens,
Councilman Gary Bilyeu and Councilman Rusty Patton
ABSENT: Councilman Russell Martin
OTHERS
PRESENT: Mike Brice City Manager, Tani Taber City Secretary, Joe Iliff Development
Services Director, Rob Woods Public Works Director, Sam Alexander, Kelli
Alexander, Joe Spratt and Bill Wright
1. Call Meeting to Order, Invocation, Pledge of Allegiance
Mayor Muir called the meeting to order at 7:00 p.m. Mayor Muir led the Invocation
followed by Councilman Bilyeu leading the Pledge of Allegiance.
2. Citizens Input:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or discuss
any issues brought up during this section).
Kelli Alexander, 3219 McReynolds Road, spoke about Noah's Ark and requested that
the City stop taking animals there.
CONSENT AGENDA
3. a) Approval of Minutes: September 28, 2012 - Emergency Meeting - Council
October 1, 2012 - Work Session
October 1, 2012 - City Council
b) Disbursements
Councilman Stephens made a motion to approve the consent agenda. Seconded by
Councilman Ezell. Councilman Bilyeu voted for. Councilman Patton abstained since
he was absent at the September 28, 2012 and October 1, 2012 meetings.
4. Consider any Items Removed From Consent Agenda.
None.
REGULAR AGENDA
5. Consider, Discuss and Possibly Act on Approving Replat of 16.50 Acres, Located on
the East Side of Marion Road North of FM 455 Marion Point Acres).
Councilman Bilyeu made a motion to approve. Seconded by Councilman Patton.
Motion carried unanimously.
6. Consider, Discuss and Possibly Act on Approving Ordinance #10-16-12 - Amending
the Sign Regulations for Businesses Near the Intersection of Interstate 35 and
FM455/Chapman Road.
Councilman Patton made a motion to approve. Seconded by Councilman Ezell.
Motion carried unanimously.
7. Conduct a Public Hearing to Grant a Specific Use Permit for a Mobile Home as a Fixed
Dwelling in an "A" Agricultural District at 11754 Metz Road, Tract 7 of the Henry
Tierwester Survey.
Mayor opened the Public Hearing at 7:16 p.m.
Joe Spratt was present and was concerned about the mobile home staying there long
term.
Brief discussion was held regarding the SUP.
This SUP will expire seven years from issuance. It will also expire if the property is
rezoned from "A" Agricultural District to another district, if the property is subdivided,
or if the owner removes the manufactured dwelling unit.
Mayor closed the Public Hearing at 7:23 p.m.
8. Consider, Discuss and Possibly Act on Approving Ordinance #10-17-12 - Granting
a Specific Use Permit for a Mobile Home as a Fixed Dwelling in an "A"
Agricultural District at 11754 Metz Road, Tract 7 of the Henry Tierwester Survey.
Councilman Stephens made a motion to approve. Seconded by Councilman Patton.
Motion carried unanimously.
9. Conduct a Public Hearing to Rezone From an MF-2 Multi -Family District to B-2
Business District, Sullivan Block West 15, Located at the Northeast Corner of 10th and
Plum Street.
Mayor opened the Public Hearing at 7:30 p.m.
No one spoke for or against.
Mayor closed the Public Hearing at 7:30 p.m.
10. Consider, Discuss and Possibly Act on Approving Ordinance #10-18-12 - to Rezone
From an MF-2 Multi -Family District to B-2 Business District, Sullivan Block West 15,
Located at the Northeast Corner of 10th and Plum Street.
This location is for a future DATCU branch.
Council Bilyeu made a motion to approve. Seconded by Councilman Ezell. Motion
carried unanimously.
11. Consider, Discuss and Possibly Approve List of Engineering Firms for General
Engineering Services.
Rob Woods advised that he had received fourteen responses and narrowed it down to
the following five:
ARS Engineers
Baird Hampton & Brown
Nathan D. Maier
Teague Nall and Perkins
Pacheco Koch
12. INFORMATION ITEMS:
a) Library Report - September
b) Animal Control Report - September
c) ATMOS Rider GCR - Rate Filing Under Docket No. 9762
13. Adjourn.
Mayor Muir adjourned the meeting at 7:36 p.m.
10/11/2012 3:07 PH
A / P CHECK REGISTER
PACKET:
05362 EMPLOYEE 10/11/12 OF
VENDOR
SET: 99
BANK
ENE B EMPLOYEE BENEFIT FUND
CHECK CHECK
CHECK
VENDOR
NAME / I.D. DEBT
TYPE DATE
DISCOUNT
AMOUNT
NOS
24070
AETNA
C-CM10/1/2012 AETNA
R 10/11/2012
25,719.00
000223
I-H12201209054850 HEALTH INS 12-13 -
AETNA
R 10/11/2012
13,037.50CR
000223
I-H12201209184856 HEALTH INS 12-13 -
AETNA
R 10/11/2012
13,037.50CR
000223
24880
MINTER
C-CM10/1/12 METLIFE
R 10/11/2012
215.87
000224
C-CM10/1/2012 METLIFE
R 10/11/2012
2,627.80
000224
1-10/01/2012 METLIFE
R 10/11/2012
68.89CR
000224
I-10012012 METLIFE M.LV
R 10/11/2012
11.49CR
000224
I-D12201209054850 DENTAL INS MET LIFE
12-13
R 10/11/2012
1,297.90CR
000224
I-DI2201209184856 DENTAL INS MET LIFE
12-13
R 10/11/2012
1,297.90CR
000224
I-MLB201209054850 EMP $25,000LIFE INSURANCE
R 10/11/2012
98.82CR
000224
I-MLB201209184856 EMP $25,000LIFE INSURANCE
R 10/11/2012
98.82CR
000224
I-MLV201209054850 EMPLOYEE VOLUNTARY
LIFE INS
R 10/11/2012
278.12CR
000224
I MLV201209184856 EMPLOYEE VOLUNTARY
LIFE INS
R 10/11/2012
278.12CR
000224
* * T 0 T A L S * `
NOS
DISCOUNTS
CHECK A.MT
TOTAL. APPLIED
REGULAR CHECKS:
2
0.00
942.39
942.39
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE. -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
C.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
2
0.00
942.39
942.39
TOTAL ERRORS:
0 TOTAL 'WARNINGS: 0
PAGE: 1
CHECK.
AMOUNT
356.00
586.39
10/11/2012 3:11 PM A / P CHECK REGISTER
PACKET: 05365 Regular Payments 10/11/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 1
CHECK CHECK
VENDOR
NAME / I.D.
DESC
TYPE DATE
21740
ACQUIRE CCTV
I-SEPT 25, 2012
NETWORK CARD, PW CAN.
R 10/11/2012
18100
AMERICAN MUNICIPAL
SERVICES
I-12295
WARRANT COLLECTIONS 9/12
R 10/11/2012
00210
ANII4AL HOSPITAL ON
MILAM RD, P.C.
I-14028
MASTIFF MIX #9071 PO 109158
R 10/11/2012
I-141798
MASTIFF MIX #9071 PO 109158
R 10/11/2012
I-142296
ADOPT PEG- BOSTON TERRIER
R 10/11/2012
01550
ATMOS
I-8/31/12-10/2/12
GAS SERVICE 8/31-10/2/12
R 10/11/2012
00420
BOUND TREE MEDICAL,
LLC
I-80893625
1ST QTR NEDG
R 10/11/2012
10760
BRODART CO
I M87722
RENEW BOOK LEASE SUB
R 10/11/2012
22300
CARD SERVICE CENTER
C-BRG REFUN09/20/12
REFUND ON FREIGHT
R 10/11/2012
I -COMMUNITY 9/11/12
COFFEE FOR CITY HALL
R 10/11/2012
I -COOPERS 9/26
COPIES FOR PUBLIC INFO
R IOJ11/2012
I-FEDEX 9118/12
FEDEX EVIDENCE
R 10/11/2012
I-MIGS 9/20/12
LUNCH MEETING RE: ERCOT
R 10/11/2012
I-N CTRL 9/11/12
TRAINING/FRISCO, TX
R 10/11/2012
I -RADIO SHACK 9/13
BATTERY FOR MEDIC
R 10/11/2012
I-S. HARDWARE 9/5/12 SCREWS FOR COMPUIER MOUNT
R 10/11/2012
I-USPS 9/13/12
POST FOR RADIO- MEDIC
R 10/11/2012
I -VELOCITY 9/19/12
VELOCITY TECH
R 10/11/2012
I -WESTERN 9/15/12
BEST WESTERN 9/12-9/14
R 10/11/2012
03110
CARDINAL TRACKING INC.
I-100975
SOFTWARE LIC/ SUPPORT
R 10/11/2012
20410
CARE HOW CORPORATE
1-888094
TESTING 9/24/12
R 10/11/2012
00600
CITY OF SAUCER
I-9282012
UTILITIES 8115/12-9/13/12
R 10/11/2012
DISCOUNT
CHECK
CHECK
AMOUNT
NO$
AMOUNT
1,084.000R
051742
1,084.00
278.70CR
051743
278.70
113.58CR
051744
65.58CR
051744
125.000R
051744
304.16
95.69CR
051745
95.69
86.55CR
051746
86.55
1, 794.000R
051747
1,794.00
23.62
051748
77.94CR
051748
14.44CR
051748
58.43CR
051748
39.88CR
051748
39.000R
051748
4.99CR
051748
6.99CR
051748
80.54CR
051748
601.57CR
051748
320.85CR
051748
1,221.01
2,763.90CR
051749
2,763.90
70.000R
051750
70.00
36,903.22CR
051751
36,903.22
10/11/2012 3:11 Em A / P
CHECK REGISTER
PAGE: 2
PACKET:
05365 Regular PayCenta 10/11/12 OF
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
DISCOUNT AMOUNT
N09
AF:OUNT
00800
COSERV ELECTRIC
I-8/17-9 /18 ELECTRIC 8/17-9/18
R 10/11/2012
1,811.64CR
051752
1,811.64
08770
CPI OFFICE PRODUCTS
C-C3341848-0 TONER
R 10/11/2012
63.79
051753
I-3341423-0 TONER
R 10/11/2012
72.49CR
051753
8.70
22650
➢&S ENGINEERING LABS, PILO
I-12-9-000005 4TH & LOCUST ST
R 10/11/2012
1,747.68CR
051754
1,747.68
15580
DENTON COUNTY ELECTIONS
I-NOV 6, 2012 NOV. SPECIAL ELECTION
R 10/11/2012
4,783.28CR
051755
4,783.28
00850
➢ENTON RECORD-CHROIIICLE
1-273786 NOTICES 9/14-9/19
R 10/11/2012
2,504.25CR
051756
2,504.25
20980
EXPRESS SERVICES, INC.
I-11587003-2 TEN.P EMPLOYEES 9/30/2012
R 10/11/2012
2,173.28CR
051757
2,173.28
18340
FIRST ADVANTAGE BACKGROUND SVCS
I-7750YD1209 MVR & OHNI SEARCH
R 10/11/2012
31.000R
051758
31.00
18790
FUELIWI
I-NP36001393 VEHICLE FUEL 10/1-10/7/12
R 10/11/2012
2,786.44CR
051359
2,788.44
25110
KEYSTONE FLEX ADMINISTRATORS, LLC
I-10/l/2012 FLEX ADMIN FEES
R 10/11/2012
880.000R
051760
880.00
25090
KLENKE, LAURA
I-KLENKE MIT 10/4/12 REIMBURSE - FLAT SCREEN
R 10/11/2012
150.000R
051761
150.00
10610
LEA➢ERSLIFE INS. COMPANY
C-201210084874 LEADERSLIFE INS. CC14PANY
R 10/11/2012
0.02
051762
I-LLI201209054850 LIFE INSURANCE
R 10/11/2012
43.34CR
051762
I-LL1201209184856 LIFE INSURANCE
R 10/11/2012
43.34CR
051762
86.66
25060
LEN.ONS PUBLICATIONS INC
I-448 SPORTS PG AD-SEPT
R 10/11/2012
55.000R
051763
55.00
20970
LEXIS NEXIS
I-1457774-20120930 8/l/12-9/30/12 SERVICE
R 10/11/2012
309.000R
051764
309.00
10/11/2012 3:11 PM A / P CHECK REGISTER
PACKET: 05365 Regular Payments 10/11/12 CP
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 3
VENDOR NAME / I.D. DESC
23210 LIBERTY OFFICE PRODUCTS
I-288989 ENVELOPES WITH LOGO
25100 LINDSEY WILLIAMS
I-5 OCTOBER 2012 TUNE PIANO
16970 LONGHORN, INC.
I-S2379312.001 IRRIGATION MODULES 6 SUPP
01940 NORTH TEXAS EXTINGUISHER
I-13043 ANNUAL FIRE EXTINGUISHER
20150 NORTH, ADAM
I -NORTH 10/18/12 MEAL MONEY 10/18
08690 O'REILLY AUTO PARTS
C-1959-406638 BATTERY SERVICE FEE
I-1959-406553 BATTERY SERVICE FEE
I-1959-407012 SHOP SUPPLIES
I-1959-407226 OXYGEN SENSOR 41-58
02970 OFFICE DEPOT
I-626832091001 OFFICE SUPPLIES ADMIN
12710 PETTIT MACHINERY, INC
I-S18220 CATON REPAIR
05510 PROGRESSIVE. WAST SOLUTIONS OF IN, INC
I-1200959398 R/O RENTAL 6 SLUDGE
05510 PROGRESSIVE WAST SOLUTIONS OF IN, INC
I-SEP-12 SEPT 2012
02090 PUNCHES, CHRISTY
I -PUNCHES 10/14-17 MILEAGE TCCA CONFERENCE
18380 R 6 T MECHANICAL
I-20424 REPAIR A/C UNIT PO 1095466
19290 RENTAL ONE
I-360206-0001 WALK BEHIND TRENCHER
CHECK CHECK
CHECK
CHECK
TYPE DATE
DISCOUNT AMOUNT
NO#
AMOUNT
R 10/11/2012
1,347.50CR
051765
1,347.50
R 10/11/2012
125.000R
051766
125.00
R 10/11/2012
6.78CR 332.13CR
051767
332.13
R 10/11/2012
55.000R
051768
55.00
R 10/11/2012
35.000R
051769
35.00
R 10/11/2012
216.99
051770
R 10/11/2012
219.99CR
051770
R 10/11/2012
44.72CR
051770
R 10/11/2012
56.54CR
051770
104.26
R 10/11/2012
398.61CR
051771
398.61
R 10/11/2G12
61.40CR
051772
61.40
R 10/11/2012
99.90CR
051773
99.90
R 10/11/2012
46,453.14CR
051774
46,453.14
R 10/11/2012
95.40CR
051775
95.40
R 10/11/2012
218.000R
051776
218.00
R 10/11/2012
183.15CR
051777
183.15
10/11/2012 3:11 PM A / P CHECK REGISTER
PACKET: 05365 Regular Payments 10/11/12 CF
VENCOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 4
CHECK CHECK
VENCOR
NM4E / I.D.
DESC
TYPE DATE
11170
RICOH AMERICAS CORP:gDS
I-22137256
COPIER LEASE 2012-2013
R 10/11/2012
12820
RICOH USA, INC
I-5023847876
MAINT AGREEMENT 2012-2013
R 10/11/2012
1
ROBINSON, SALLYE
I-ROBINSON 30/5/12
CONN. DEPOSI
R 10/11/2012
22160
SANGER FIRE ASSOCIATION
I-PNPARTY 10/10/12
SPOKE FOR PUB ED.
R 10/11/2012
25020
SANGER HARDWARE
I-A1985
MISC SUPPLIES
R 10/11/2012
I-A2002
FASTENERS-MARK'S TRUCK
R 10/11/2012
I-A2421
MISC TOOLS 6 SUPPLIES
R 10/11/2012
I-A2422
MISC TOOLS & SUPPLIES
R 10/11/2012
16240
SCHAD L PULTE
I-187463
4TH OTR SUPPLIES
R 10/11/2012
I-88801
4TH QTR SUPPLIES
R 10/11/2012
1
SHELTON, NARY
I-SHELTON 10/5/12
CM4. DEPOSIT
R 10/11/2012
11790
TABER, TANI
I-TABER 10/18-19/12
MEAL MONEY 10/18-10/19/12
R 10/11/2012
19460
LOT TIRE CENTERS
I-62UO11291
11L-16 BACKHOE TIRES
R 10/11/2012
05350
TEXAS EXCAVATION SAFETY SPOT
1-12-12388
MESSAGE FEES 10/11-9/12
R 10/11/2012
23760
VAULTLOGIX
I-908471
VAULTLOGIX -SERVER BACK UP
R 10/11/2012
22430
WELLS FARGO BANK, NA
I-915/2012 FFIT NO 7
UTILITY METERING SYSTEM LEASE
R 10/11/2012
24670
WILLIAMS, MICHELLE
I-WILLIA.MS 10/15-26
CLASS IDEAL P:ONEY 10/15-26
R 10/11/2012
CHECK
CHECK
DISCOUNT AMOUNT
NO@
AMOUNT
227.71CR
051778
227.71
500.85CR
051779
500.85
100.000R
051780
100.00
20.69CR
051781
20.69
3.99CR
051782
14.48CR
051782
11.24CR
051782
18.79CR
051782
48.50
53.000R
051783
16.000R
051783
69.00
100.000R
051784
100.00
70.000R
051785
70.00
350.000R
051786
350.00
80.75CR
051787
80.15
600.000R
C51788
600.00
104,454.81CR
051789
104,454.81
125.000R
051790
125.00
10/11/2012 3:11 PY A / P CHECK REGISTER
PACKET: 05365 Regular Payments 10/11/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 5
VENCOR NAME / I.D. DISC
** T O T A L S *'
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRIT£ CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
CHECK CHECK
CHECK
TYPE DATE
DISCOUNT
AMOUNT NOS
NOS
DISCOUNTS
CHECK AMP
TOTAL APPLIED
49
6.78
218,185.96
218,192.74
0
0.00
0.00
0.00
0
0.00
0.00
- 0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
49
6.78
218,185.96
218,192.74
CHECK
AMOUNT
10/19/2012 7:26 Am
A / P
CHECK REGISTER
PAGE: 1
PACKET:
05384 Regular Paynente 10/18/12 CF.
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
OESC
TYPE DATE
DISCOUNT AMOUNT
NO9
AMOUNT
07860
ACT PIPE SUPPLY, INC
I-706207
PARTS -WATER LINE REPAIRS
R 10/19/2012
482.21CR
051834
482.21
00440
BRANDS ELECTRIC
I-27060-RI-1
SEPT 2012 SERVICE
R 10/19/2012
10,963.64CR
051835
10,963.64
17730
BRICE, MIKE
I -MAYFLOWER 10/7112
MIND. TAUT CAD
R 10/19/2012
24.11CR
051836
24.11
1
BROWN, BRANDY
I -BROWN COH 10/14/12
CON DEPOSIT
R 10/19/2012
100.000R
051837
100.00
11220
BSN/COLLEGIATE PACIFIC
1-94935902
TOE PLATES FOR PORTER
R 10/19/2012
199.20CR
051838
199.20
02490
CENTURYLINK
I-10/10/2012
PHONE SERVICE 10/10-11/9
R 10/19/2012
1,383.54CR
051839
1,383.54
00590
CITY OF DENTON
I-TDA HUNTER10/30/12
TDA-CEU 2012 - HUNTER, S.
R 10/19/2012
65.000R
051840
65.00
25120
CITY OF SAGINAW
1-20121005
LOST BOOK
R 10/19/2012
15.95CR
051841
15.95
00710
DATA BUSINESS FORMS INC.
I-88008
ROUND COURT SEAL STAMP
R 10/19/2012
41.30CR
051842
41.30
21660
DUNBAR
I-I0568122
DEPOSIT BAGS
R 10/19/2012
199.86CR
051843
199.86
19270
FAMILY COLLAR
I-6998522160
TOILET PAPER, COFFEE, ETC
R 10/19/2012
49.85CR
051844
I-6998522161
TOILET PAPER, COFFEE, ETC
R 10/19/2012
49.80CR
051844
I-6998522162
TOILET PAPER, COFFEE, ETC
R 10/19/2012
49.15CR
051844
I-6998522163
TOILET PAPER, COFFEE, ETC
R 10/19/2012
49.88CR
051844
198.68
18790
FUELMAN
I-NP36049458
VEHICLE FUEL 10/8-10/14
R 10/19/2012
2,728.66CR
051845
2,728.66
03660
GOHLKE POOL SUPPLY, INC.
I-154874-1
HTH CHEMICAL
R 10/19/2012
323.98CR
051846
323.98
10/19/2012 7:26 AM A / P CHECK REGISTER
PACKET: 05384 Regular Paynents 10/18/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 2
CHECK CHECK
VENDOR
NAME / I.D.
BEST
TYPE DATE
20220
INGHAM
I-07246647
BOOKS
R 10/19/2012
1-07255604
BOOKS
R 10/19/2012
04140
MOTOROLA SOLUTIONS
I-41172391
700/800- VHF MOBILE BASE
R 10/19/2012
04300
NCTCOG
1-68715
MEMBER 10/l/12-9/30/13
R 10/19/2012
01920
NICHOLS, JACKSON, DILLARD,HAGER
& SMITH, LIP
I-12060768
GENERAL LEGAL SERVICES
R 10/19/2012
08690
O-REILLY AUTO PARTS
I-1959-407911
HEATER CORE 44-50 & 46-22
R 10/19/2012
I-1959-407914
HEATER CORE 44-50 6 46-22
R 10/19/2012
I-1959-407955
HEATER CORE 44-50 6 46-22
R 10/19/2012
I-1959-407956
HEATER CORE 44-50 & 46-22
R 10/19/2012
1-1959-408200
HEATER CORE 44-50 & 46-22
R 10/19/2012
I-1959-408262
HEADLIGHT BULBS #11-20
R 10/19/2012
02970
OFFICE DEPOT
I-628089800001
ROLODEX, DIVIDERS, INK,
R 10/19/2012
I-628327984001
ROLODEX, DIVIDERS, INK,
R 10/19/2012
24230
PIONEER ATHLETICS
I-INV461065
PAINT FOR BALLFIELDS
R 10/19/2012
02690
TECHLINE, INC.
I-1454536-00
100 AMP, METAL LCCKRING
R 10/19/2012
02580
TEXAS WORKFORCE COMMISSION
I-3RD OTR 2012
3RD QTR UNEMPLOYMENT
R 10/19/2012
19260
TYLER TECHNOLOGIES
I-025-53596
DEMAND RATE & SECURE SIG
R 10/19/2012
02910
UPPER TRINITY
I-A271210
FY2012-2013 ADMIN FEES
R 10/19/2012
02910
UPPER TRINITY
I-W271210
UPPER TRINITY 9/l/12-9/30/12
R 10/19/2012
CHECK
CHECK
DISCOUNT AMOUNT
NO#
MOUNT
121.20CR
051847
16.50CR
051847
137.70
8,999.50CR
051848
8,999.50
697.000R
051849
697.00
144.000R
051850
144.00
33.24CR
051851
33.24CR
051851
4.84CR
051851
16.04CR
051851
71.94CR
051851
35.18CR
051851
194.48
413.48CR
051852
47.79CR
051852
461.27
233.70CR
051853
233.70
175.000R
051854
175.00
1,595.52CR
051855
1,595.52
460.73CR
051856
460.73
2,383.DDCR
051857
2,383.00
21,736.43CR
051858
21,736.43
10/19/2012 7:26 m A / P CHECK REGISTER
PACKET: 05384 Regular Payments 10/18/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 3
CHECK CHECK
CHECK
CHECK
VENDOR
NAVE / I.D.
DISC
TYPE DATE
DISCOUNT
AMOUNT NO#
AMOUNT
25010
W.O. AIMS
CONSTRUCTION COMPANY LLC
I-012013
RAILROAD BALLFIELD RENOV
R 10/19/2012
23,800.000R 051859
23,800.00
25150
WELLSPRING
HUMAN CAPITAL :4ANAGENENT LLC
1-10/15/2012
CCMPENSATION STUDY
R 10/19/2012
10,000.00CR 051860
10,000.00
*
* T 0 T A L S * +
NOS
DISCOUNTS
CHECK MT
TOTAL APPLIED
REGULAR CHECKS:
27
0.00
87,744.46
87,144.46
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
- 0.00
0.00
REGISTER TOTALS:
21
0.00
87,744.46
87,744.46
TOTAL ERRORS:
0
TOTAL WARNINGS: 0
10/19/2012 7:28 AM A / P CHECK REGISTER
PACKET: 05385 ACQUIRE 10/18/12 OF
VENCOR SET: 99
BANK 2009 2009 BOND CONSTRUCTION
PAGE: 1
VENCOR NAME / I.D. DESC
21740 ACQUIRE CCTV
I-10/15/2012 "B" PORTER - VIDEO SYSTEM
*` T O T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRIT£ CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
CHECK CHECK
CHECK
CHECK
TYPE DATE
DISCOUNT
AMOUNT N09
AMOUNT
R 10/19/2012
5,713.75CR 001080
5,713.75
NO$
DISCOUNTS
CHECK AMT
TOTAL APPLIED
1
0.00
5,713.75
5,713.75
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1
0.00
5,713.75
5,713.75
10/25/2012 5:06 PM
- A / P CHECK REGISTER
PAGE: 1
PACKET:
05393 Regular Payments
10/25/12 OF
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VESPER
NAME / I.D.
DEEP
TYPE DATE
DISCOUNT AMOUNT
NO#
AMOUNT
19050
GE CAPITAL RETAIL BANK
/ AMAZON
1-253861235647
BCOKS
R 10/25/2012
13.45CR
051861
13.45
11910
BELL, BRAD
I -BELL 10/29-11/5/12
MEAL MONEY 10/29-11/5/12
R 10/25/2012
75.000R
051862
75.00
13270
HOLZ, JA.MES
I -TRACTOR 10/20/12
RUBBER BOOTS REIN".
R 10/25/2012
69.98CR
051863
I -TRACTOR 10/24/12
RUBBER BOOTS REINS.
R 10/25/2012
69.98CR
051863
139.96
20410
CARE NOW CORPORATE
I-888964
TESTING
R 10/25/2012
35.000R
051864
35.00
12760
CINTAS, INC.
I-492699004
UNIFORMS 10/l/12-9/30/13
R 10/25/2012
70.55CR
051865
I-492701974
UNIFORMS 10/l/12-9/30/13
R 10/25/2012
70.55CR
051865
I-492705028
UNIFORMS 10/l/12-9/30/13
R 10/25/2012
70.55CR
051865
I-492708013
UNIFORMS 10/l/12-9/30/13
R 10/25/2012
70.55CR
051865
282.20
00600
CITY OF SANGER
I-5625
TRAILER LEAF SPRING
R 10/25/2012
28.000R
051866
I-5626
TRAILER LEAF SPRING
R 10/25/2012
35.000R
051866
I-DCC 10/25/12
FILING FEES
R 10/25/2012
60.000R
051866
123.00
00050
CONLEY SAND & GRAVEL
1-9726
SAND & GRAVEL
R 10/25/2012
475.000R
051867
I-9732
LOAD OF FLEX BASE
R 10/25/2012
450.000R
051867
925.00
23620
COTE'S MECHANICAL
I-1471
SERVICE A/C UNITS
R 10/25/2012
55.000R
051868
55.00
00710
DATA BUSINESS FORMS INC.
I-88087
LETTERHEAD & ENVELOPES
R 10/25/2012
168.13CR
051869
1-88097
NAME PLATES
R 10/25/2012
40.99CR
051869
209.12
18190
DEPARTMENT OF INFORMATION RESOURCE
I-1309101811
TELEPHONE SERVICE 9/1-9130/12
R 10/25/2012
21.53CR
051870
21.53
17640
DOLLAR GENERAL - CHARGED SALES
I-1000141677
PAPER TOWELS, BAGS, ETC
R 10/25/2012
22.000R
051871
22.00
20980
EXPRESS SERVICES, INC.
I-11615775-1
TEMP EMPLOYEES IO/7/2012
R 10/25/2012
2,576.20CR
051872
1-11647321-6
TEMP EMPLOYEES 10/14/12
R 10/25/2012
2,449.45CR
051872
5,025.65
10/25/2012 5:06 IN A / P CHECK REGISTER
PACKET: 05393 Regular Payments 10/25/12 OF
VENEOR SET: 99
BANK POOL POOLED CASH ACCOUIIT
PAGE: 2
VENCOR RACE / I.D. OESC
18340 FIRST ADVANTAGE BACKGROUND SVCS
I-7750YD1111 BACKGROUND CHECKS
I-7750YD1205 BACKGROUND CHECKS
18790 FUELMAN
I-np36108819 VEHICLE FUEL 10/15-10/21
22690 GEAR CLEANING SOLUTION
I-6029 CLEAT] GEAR
24960 GO GEEKS GO, LLC
I-1005 TECH SUPPORT 10/1-10/16
16900 GET PUBLIC SAFETY SUPPLY
I-IIN-026230 S/S SHIRTS 6 PANTS 779
05920 IMC WASTE DISPOSAL
I-80629 DISPOSAL WASTE
20220 eNGRAN
1-07330769 BOOKS
21220 IRBY TCOL 6 SAFETY
I-S006914948.003 SPOOL INSULATOR
08210 ME EAR
1-00001-018F7268 STATE INSPECTIONS
1-00001-01817304 STATE INSPECTIONS
I-0001-01817348 2012-13 INSPECTIONS
01490 LARD LAND, INC.
I-301104 WEED EATER 5 STRING
17060 LEAD 11 EXCELLENCE
I-10112012S JULY, AUG, SEPT
20970 LEWIS NP,XIS
I-1457774-20130930P YEAR CONTRACT RENEWAL
169M LONGHORN, INC.
I-S2406498.001 1 1/2- VALVE - IRRIGATION
CHECK CHECK
CHECK
TYPE DATE
DISCOUNT AMOUNT
NOA
R 10/25/2012
30.50CR
051873
R 10/25/2012
74.50CR
051873
R 10/25/2012
2,906.56CR
051874
R 10/25/2012
582.76CR
051875
R 10/25/2012
834.99CR
051876
R 10/25/2012
155.85CR
051877
R 10/25/2012
380.O0CR
051878
R 10/25/2012
19.25CR
051879
R 10/25/2012
153.60CR
051880
R 10/25/2012
39.75CR
051881
R 10/25/2012
14.50CR
051881
R 10/25/2012
14.50CR
051881
R 10/25/2012
303.99CR
051882
R 10/25/2012
648.000R
051883
R 10/25/2012
1,854.000R
051884
R 10/25/2012
1.29CR 63.19CR
051885
CHECK
AMOUNT
105.00
2,906.56
582.76
834.99
155.85
380.00
19.25
153.60
68.75
303.99
648.00
1,854.00
63.19
10/25/2012 5:06 PM A / P CHECK REGISTER
PACKET: 05393 Regular Payments 10/25/12 OF
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 3
VENDOR NAME / I.D. DISC
25170 METRO IRS WIRELESS, INC
I-737407 TEXT MESSAGE RETRIEVAL
24040 NORTH TEXAS LIBRARY PARTNERS
I-13048 MEMBERSHIP DUES
08690 O'REILLY AUTO PARTS
I-14959-410327 AIR FILTERS 6 OIL FILTERS
I-1959-408198 SHOP SUPPLIES -
I-1959-410199 AIR FILTERS 6 OIL FILTERS
I-1959-410312 AIR FILTERS 6 OIL FILTERS
I-1959-410320 AIR FILTERS 6 OIL FILTERS
I-1959-410902 OIL FILTER
02970 OFFICE DEPOT
I-628619997001 OFFICE SUPPLIES
I-628620480001 OFFICE SUPPLIES
I-626620481001 OFFICE SUPPLIES
I-629282626001 OFFICE SUPPLIES
I-629395338001 OFFICE SUPPLIES
12710 PETTIT MACHINERY, INC
I-P92354 DECK DRIVE SHAFT
I-P92355 GEAR CASE FOR SPREADER
24490 RANCH HAND FEED 6 SUPPLY
1-13329 DOG FOOD G KITTY LITTER
02170 REINERT PAPER 6 CHEMICAL, INC.
I-289607 CLEANING SUPPLIES
11130 RICOH AMERICAS CORP:QDS
I-22233546 ANNUAL 2012-2013
16240 SCHAD 6 PULTE
I-187580 1ST QTR SUPPLIES
20750 SEMAPHORE CORPORATION
1-201301 ZP4 S CASS DISC
09550 SOUTHWEST CHEMICAL, I NC.
I-95781 CHLORINE CYLINDERS
CHECK CHECK
CHECK
CHECK
TYPE DATE
DISCOUNT AMOUNT
NO$
AMOUNT
R 10/25/2012
50.000R
051886
50.00
R 10/25/2012
400.000R
051887
400.00
R 10/25/2012
11.68CR
051888
R 10/25/2012
331.90CR
051888
R 10/25/2012
50.68CR
051888
R 10/25/2012
49.26CR
051888
R 10/25/2012
32.08CR
051888
R 10/25/2012
5.94CR
051888
481.54
R 10/25/2012
56.06CR
051889
R 10/25/2012
229.91CR
051889
R 10/25/2012
69.49CR
051889
R 10/25/2012
73.05CR
051889
R 10/25/2012
11.12CR
051889
439.63
R 10/25/2012
445.35CR
051890
R IOJ25/2012
241.64CR
051890
686.99
R 10/25/2012
20.97CR
051891
20.97
R 10/25/2012
90.11CR
051892
90.11
R 10/25/2012
205.33CR
051893
205.33
R 10/25/2012
17.000R
051894
17.00
R 10/25/2012
131.000R
051895
131.00
R 10/25/2012
1,597.50CR
051896
11597.50
10/25/2012 5:06 IN A / P CHECK REGISTER
PACKET: 05393 Regular Payments 10/25/12 OF
VENDOR SET: 99
BANK I POOL POOLED CASH ACCOUNT
PAGE: 4
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
DISCOUNT
A}:OUNT
N09
AMOUNT
02310
STATE COMPTROLLER
I-001886 2012UNCLAIM 2012 UNCLAIMED PROPERTY
R 10/25/2012
1,158.62CR
051897
1,158.62
18620
STERICYCLE
I-4003699689 1ST QTR SUPPLIES
R 10/25/2012
40.12CR
051898
1-4003716372 LET QTR SUPPLIES
R 10/25/2012
125.59CR
051898
165.71
16340
SUN BELT RENTALS, INC.
1-36970270-001 RENTAL OF SAW
R 10/25/2012
98.94CR
051899
98.94
24620
SUNGARD PUBLIC SECTOR, INC
I-54369 DIGITAL DISPATCH
R 10/25/2012
16,125.000R
051900
I-54521 DIGITAL DISPATCH
R 10/25/2012
320.000R
051900
16,445.00
19460
TCI TIRE CENTERS
I-6270011290 LT245/75R16 TIRES
R 10/25/2012
623.92CR
051901
623.92
02690
TECHLINE, INC.
1-1453226-00 POLES BASES, ETC
R 10/25/2012
4,641.000R
051902
I-1454560-00 ANT KILLER SPRAY, MASTER
R 10/25/2012
270.000R
051902
4,911.00
08970
TEXAS METER 6 SEWER CO
I-187626 3/4 X 3, 3/4 X6, CLAMPS
R 10/25/2012
496.72CR
051903
I-187627 CONSTRUCTION METERS
R 10/25/2012
1,227.60CR
051903
1,724.32
23850
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
I-TS13854 TEXSHARE FEE FY-2013
R 10/25/2012
151.000R
051904
151.00
09040
THOMPSON, J RANDY
I-138824 N.ISC HAND TOOLS
R 10/25/2012
498.73CR
051905
498.73
` * T O T A L S ' `
NOT
DISCOUNTS
CHECK ANT
TOTAL
APPLIED
REGULAR CHECKS:
45
1.29
44,900.16
44,901.45
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -?TRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
ZION CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
45
1.29
44,900.16
44,901.45
10/25/2012 5:06 PM A / P CHECK REGISTER PAGE: 5
PACKET: 05393 Regular Paynents 10/25/12 CC
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
ERROR LISTING
CHECK $ VENDOR NAME PAGE ERROR MESSAGE NOTES
051897 99-02510 STATE CUIPTROLLER 4 CHECK DATE < ITEM. DATE THAN NO#: I-001886 2012U
TOTAL ERRORS: 0 TOTAL WARNINGS: i
(THE STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY TEXAS AND THE CITY OF SANGER TEXAS
THIS AGREEMENT is made, entered into and executed by and between Denton
County, Texas, a duly organized political subdivision of the State of Texas, hereinafter
"the County," and the City of Sanger, Texas, a duly organized municipality, existing
ruder the laws of the State of Texas, hereinafter "the City." The County and the City are
collectively referred to herein as "the Parties."
WHEREAS, the County and the City mutually desire to enter into this Agreement
for the purpose of providing for the design of the extension of Belz Road east of I-35 to
consist of approximately 3,400 linear feet of roadway and a storm water system capable
of supporting commercial traffic, located entirely within the municipal limits of the City
and Denton County Commissioner Precinct #1, hereinafter "the Project;" and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code Chapter
791, hereinafter "the Act," provides authorization for a local government to contract with
one or more local governments to perform governmental functions and services under the
terms of the Act and the County and the City hereby mutually agree to be subject to the
provisions of the Act; and
WHEREAS, the County and the City value the timely completion of the Project
which involves roads which are an integral part of the County's road system and the
Parties are undertaking the Project to facilitate safe travel on an improved roadway; and
NOW, THEREFORE, this Agreement is hereby made and entered into between
the County and the City upon and for the mutual consideration stated herein:
WITNESSETH:
I.
Pursuant to Texas Government Code §791.011, the County and the City hereby
enter into this Agreement in order to perform certain governmental functions and services
in the area of streets, roads and drainage. The purpose of this Agreement is to provide a
governmental function or service that each party is authorized to perform individually.
ICA — Sanger— Belz Road Extension Page I of 6
II.
The County and the City hereby agree that the scope of the Project shall be limited
to providing for the design of the extension of Betz Road east of I-35 to consist of
approximately 3,400 linear feet of roadway and a storm water system capable of
supporting commercial traffic, at a total project cost which shall not exceed ONE
HUNDRED TWO THOUSAND ONE HUNDRED AND NO1100 DOLLARS
($102,100.00).
III.
The County hereby agrees to contribute an amount which shall not exceed ONE
HUNDRED TWO THOUSAND ONE HUNDRED AND NO/100 DOLLARS
($102,100.00) toward satisfactory completion of the Project, provided that any and all
funding is approved by formal action of the Denton County Commissioners Court.
IV.
The City hereby agrees to provide all necessary design, engineering, right-of-way
acquisition, utility relocation and construction required for satisfactory completion of the
Project. In addition, the City will provide all inspections of the Project.
V.
This exchange of in -kind services between the County and the City is deemed
adequate consideration for the obligations exchanged by the Parties herein.
VI.
As the City proceeds with completion of the Project, the City shall submit
invoices for reimbursement to the Denton County Auditor, James Wells, 401 W. Hickory
Sheet, Suite 423, Denton, Texas 76201, and at the same time, submit a copy of the invoice
to Bennett Howell, 111, PE, CFM, Denton County Public Works Director, 1505 E.
McKinney Street, Suite 175, Denton, Texas 76209, and Commissioner Hugh Coleman,
1400 FM 424, Suite 139, Crossroads, Texas. The invoices shall be submitted on a
monthly basis and the County shall reimburse the City based on the relative funding
obligations of the Parties, for all approved expenses related to the Project within thirty (30)
calendar days of receipt of an invoice fi-om the City, provided that all expenditures are made
ICA— Sanger— Betz Road Extension Page 2 of
in a manner which is consistent with the terms of this Agreement. Upon satisfactory
completion of the Project, the County and the City shall prepare and complete a full audit of
the Project.
vII.
As required by Texas Transportation Code §251.012 and as evidenced by the
signature of the City's representative below, the governing body of the City by the
execution of and approval of this Agreement hereby approves of the expenditure of
County money to finance the construction, improvement, maintenance or repair of a street
or alley in the County that is located in the City.
VIII.
This Agreement may be terminated in whole, or in part, by the County or the City
Upon thirty [30] days written notice to the other party. hr the event of termination by the
County, the County shall pay all approved invoices submitted up to and including the date
of termination.
IX.
This Agreement represents the entire integrated agreement between the County
and the City and supersedes all prior negotiations, representations and agreements, either
oral or written. This Agreement may be amended only by written instrument signed by
both of the Parties. Notices shall be directed as follows:
For City: Honorable Thomas Muir, Mayor
City of Sanger, Texas
P. O. Box 1729
Sanger, Texas 76266
Copy To: Tami Taber, City Secretary
City of Sanger, Texas
P. O. Box 1729
Sanger, Texas 76266
For County: Honorable Mary Horn
Denton County Judge
110 West Hickory Street, 2nd Floor
Denton, Texas 76201
ICA — Sanger- Betz Road Extension Page 3 of 6
Copy To: Denton County District Attotney's Office - Civil Division
1450 East McKinney Street, Suite 3100
Denton, Texas 76209
The covenants, terms and conditions herein are to be construed under the laws of
the State of Texas and are performable by the Parties in Denton County, Texas. The
Parties mutually agree that venue for any obligation arising from this Agreement shall lie
in Denton County, Texas.
XI.
The County agrees and understands that the County, its employees, servants,
agents or representatives shall at no time represent themselves to be employees, servants,
agents or representatives of the City.
XII.
The City agrees and understands that the City, its employees, servants, agents or
representatives shall at no time represent themselves to be employees, servants, agents or
representatives of the County.
XIII.
The County agrees to accept full responsibility for the acts, negligence or
omissions of all County employees, agents, subcontractors or contract laborers doing
work under a contract or agreement with the County.
XIV.
The City agrees to accept full responsibility for the acts, negligence or omissions
of all City employees, agents, subcontractors or contact laborers doing work under a
contract or agreement with the City.
XV.
This Agreement is not intended to extend the liability of the Parties beyond that
provided for by law. Neither the County nor the City waive, nor shall be deemed to have
hereby waived, any inummity or defense that would otherwise be available to it against
claims made by third parties.
XVI.
In the event that any portion of this Agreement shall be found to he contrary to
ICA — Sanger— Betz Road Extension Page 4 of 6
law, it is the intent of the Parties hereto that the remaining portions shall remain valid and
in full force and effect to the fidlest extent possible.
XVIL
The undersigned officers or agents of the Parties hereto are the properly
authorized officials who have the necessary authority to execute this Agreement on behalf
of the Parties hereto, and each party hereby certifies to the other that any necessary
resolutions extending said authority have been duly passed and are now in full force and
effect.
XVIII.
This Agreement becomes effective when signed by the last party whose signing
makes the respective agreement fully executed and the term of this Agreement is for the
life of the Project beginning on the date of execution of this Agreement and continuing
until the Project is completed.
ICA — Sanger— Betz Road Extension Page 5 of 6
Executed in triplicate originals this day of 12012.
DENTON COUNTY, TEXAS
110 West Hickory
Denton, Texas 76201
By:
Honorable Mary Horn
Denton County Judge
Acting by and on behalf of the authority
the Denton County Commissioners Court
ATTEST:
By:
Denton County Clerk
APPROVED AS TO FORM:
By:
Assistant District Attorney
CITY OF SANGER, TEXAS
P. 0. Box 1729
Sanger, Texas 76266
By:
Honorable Thomas Muir
Mayor of the City of Sanger, Texas
Acting by and on behalf of the authority
of the City of Sanger, Texas
ATTEST:
By:
City Secretary
APPROVED AS TO FORM:
By:
City Attorney
COUNTY AUDITOR'S CERTIFICATE
I hereby certify funds are available to accomplish and pay the obligation of
Denton County, Texas, under this Agreement.
Denton County Auditor
ICA — Sanger— Betz Road Extension Page 6 of 6
October 3, 2012
Mr. Mike Brice
City Manager, City of Sanger
201 Bolivar
P.O. Box 1729
Sanger, Texas 76266
Dr. Mr. Brice:
We are pleased to confirm our understanding of the services we are to provide City of Sanger
(the City) for the year ended September 30, 2012. We will audit the financial statements of the
governmental activities, the business -type activities, each major fund, and the aggregate
remaining fund information, which collectively comprise the basic financial statements of the
City as of and for the year ended September 30, 2012. Accounting standards generally accepted
in the United States of America provide for certain required supplementary information (RSI),
such as management's discussion and analysis (MD&A), to supplement the City's basic financial
statements. Such information, although not a part of the basic financial statements, is required
.by the Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. As part of our engagement, we will apply certain limited
procedures to the City's RSI in accordance with auditing standards generally accepted in the
United States of America. These limited procedures will consist of inquiries of management
regarding the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and
other knowledge we obtained during our audit of the basic financial statements. We will not
express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance. The
following RSI is required by generally accepted accounting principles and will be subjected to
certain limited procedures, but will not be audited:
1) Management's Discussion and Analysis
2) Budget Comparison Schedule— General Fund
3) Texas Municipal Retirement Systems Schedule of Funding Progress
We have also been engaged to report on supplementary information other than RSI that
accompanies the City's financial statements. We will subject the following supplementary
information to the auditing procedures applied in our audit of the financial statements and certain
additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the financial statements or to tine
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America and will provide an opinion on it in
ANINDEPENDENT WEAVER AND TIDWELL LLP FORT WORTH
MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 2821 W SEVENTH STREET, SUITE 700, FORT WORTH, TX 76107
INTERNATIONAL WWW.WEAVERLLP.COM P:(817) 332 7905 F:(817) 429 5936
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 2
relation to the financial statements as a whole:
1) Combining Schedule of Revenues and Expenses — Proprietary Fund by Department
2) Analysis of Property Taxes Receivable
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in conformity with generally accepted
accounting principles and to report on the fairness of the supplementary information referred to
in the second paragraph when considered in relation to the financial statements as a whole. Our
audit will be conducted in accordance with auditing standards generally accepted in the United
States of America and will include tests of the accounting records and other procedures we
consider necessary to enable us to express such opinions. If our opinions on the financial
statements are other than unqualified (unmodified), we will discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form or have
not formed opinions, we may decline to express opinions or to issue a report as a result of this
engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information
as well as all representations contained therein. You are also responsible for making all
management decisions and performing all management functions; for designating an individual
with suitable skill, knowledge, or experience to oversee our assistance with the preparation of
your financial statements and related notes and any other nonattest services we provide; and for
evaluating the adequacy and results of those services and accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles; and for
the fair presentation in the financial statements of the respective financial position of the
governmental activities, the business -type activities, each major fund, and the aggregate
remaining fund information of the City and the respective changes in financial position and
where applicable, cash flows, in conformity with U.S. generally accepted accounting principles.
Management is also responsible for making all financial records and related information
available to us and for the accuracy and completeness of that information. You are also
responsible for providing us with (1) access to all information of which you are aware that is
relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and (3) unrestricted access to
persons within the government from whom we determine it necessary to obtain audit evidence.
ibh•. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 3
Your responsibilities include adjusting the financial statements to correct material misstatements
and confirming to us in the written representation letter that fine effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the latest period
presented are immaterial, both individually and in the aggregate, to the financial statements taken
as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the
government involving (1) management, (2) employees who have significant roles in internal
control, and (3) others where tine fiaud or illegal acts could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of
fraud or suspected fraud affecting the government received in communications from employees,
former employees, regulators, or others. In addition, you are responsible for identifying and
ensuring that the entity complies with applicable laws and regulations.
You are responsible for the preparation of the supplementary information in conformity with U.S.
generally accepted accounting principles. You agree to include our report on the supplementary
information in any document that contains and 'indicates that we have reported on the
supplementary information. You also agree to include the audited financial statements with any
presentation of the supplementary information that includes our report thereon. Your
responsibilities include acknowledging to us in the representation letter that (1) you are
responsible for presentation of the supplementary innformation in accordance with GAAP; (2) that
you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed
from those used in the prior period (or, if they have changed, the reasons for such changes); and
(4) you have disclosed to us any significant assumptions or interpretations underlying the
measurement or presentation of the supplementary information.
Audit Procedures —General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. Ann audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements. We will plan and perform the audit to obtain reasonable rather than absolute
assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of
laws or governmental regulations that are attributable to the entity or to acts by management or
employees acting on behalf of the entity.
Nil. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 4
Because of the inherent limitations of an audit, combined with the inherent limitations of internal
control, and because we will not perform a detailed examination of all transactions, there is a risk
that material misstatements may exist and not be detected by us, even though the audit is
properly planned and performed in accordance with U.S. generally accepted auditing standards.
In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or
governmental regulations that do not have a direct and material effect on the financial statements.
However, we will inform the appropriate level of management of any material errors or any
fraudulent financial reporting or misappropriation of assets that come to our attention. We will
also inform the appropriate level of management of any violations of laws or governmental
regulations that come to our attention, unless clearly inconsequential. Our responsibility as
auditors is limited to the period covered by our audit and does not extend to any later periods for
which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, funding sources, creditors, and financial institutions. We will request
written representations from your attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will require certain written
representations fiom you about the financial statements and related matters.
Audit Procedures —Internal Control
Our audit will include obtaining an understanding of the entity and its enviromnent, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. An audit is not designed
to provide assurance on internal control or to identify deficiencies in internal control. However,
during the audit, we will commmmnicate to management and those charged with governance
internal control related matters that are required to be communicated under. AICPA professional
standards.
Audit Procedures —Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of the City's compliance with the provisions of
applicable laws, regulations, contracts, and agreements. However, the objective of our audit will
not be to provide an opinion on overall compliance and we will not express such an opinion.
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 5
Engagement Administration, Fees, and Other
We may from tune to time, and depending on the circumstances, use third -party service
providers in serving your account. We may share confidential information about you with these
service providers, but remain committed to maintaining the confidentiality and security of your
information. Accordingly, we maintain internal policies, procedures, and safeguards to protect
the confidentiality of your personal information. In addition, we will secure confidentiality
agreements with all service providers to maintain the confidentiality of your information and we
will take reasonable precautions to determine that they have appropriate procedures in place to
prevent the unauthorized release of your confidential information to others. In the event that we
are unable to secure an appropriate confidentiality agreement, you will be asked to provide your
consent prior to the sharing of your confidential information with the third -party service provider.
Furthermore, we will remain responsible for the work provided by any such third -party service
providers.
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
hi the unlikely event that circumstances occur which we in our sole discretion believe could
create a conflict with either the ethical standards of our firm or the ethical standards of our
Profession in continuing our engagement, we may suspend our services until a satisfactory
resolution can be achieved or we may resign from the engagement. We will notify you of such
conflict as soon as practicable, and will discuss with you any possible means of resolving them
prior to suspending our services.
Both of us agree that any dispute between you and Weaver and Tidwell, L.L.P. arising from time
engagement, this agreement, or the breach of it, may, if negotiations and other discussion fail, be
first submitted to mediation in accordance with the provisions of the Cormnercial Mediation
Rules of the American Arbitration Association (AAA) then in effect. Both of us agree to
conduct any mediation in good faith and make reasonable efforts to resolve any dispute by
mediation. Mediation is not a pre -condition to the arbitration provided for below and the failure
or refusal by either party to request or to participate in mediation shall not preclude the right of
either party to initiate arbitration. We agree to conduct the mediation in Fort Worth, Texas, or
another mutually agreed upon location.
Both of us agree that any dispute arising from the engagement, this agreement or tine breach of it
shall be subject to binding arbitration under the provisions of the Federal Arbitration Act
(9 U.S.C. § 1, et seq.) and of the Dispute Resolution Rules for Professional Accounting and
Related Services Disputes of the AAA (the Rules), and judgment on the Award rendered by the
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 6
arbitrator may be entered in any court of competent jurisdiction. The arbitration shall be heard
before one or more arbitrators selected in accordance with the Rules. The parties agree to
conduct the arbitration in Fort Worth, Texas, or another mutually agreed upon location. The
arbitrator may only award direct damages and may not award consequential, exemplary, or
punitive damages. The prevailing party in any arbitration or litigation shall be entitled to recover
from the other party reasonable attorneys' fees and expert witness fees, court costs, and the
administrative costs, arbitrator's fees, and expenses of the AAA incurred in the arbitration or
litigation in addition to any other relief that may be awarded.
Notwithstanding the provisions of the immediately preceding paragraph, neither of us shall be
compelled to arbitrate any dispute between us which arises out of any claim asserted against
either of us by a third party, unless the third party (whether one or more) agrees to join the
arbitration or can be compelled to join it.
If any term of this agreement is declared illegal, unenforceable, or unconscionable, that term
shall be severed and the remaining terms of the agreement shall remain in force. Both of us
agree that the arbitrator(s) or Court, as the case may be, should modify any term declared to be
illegal, unenforceable, or unconscionable in a manner that will retain the intended meaning of the
term as closely as possible. If a dispute arising from the engagement or from this agreement or
any term of it or any alleged breach of it is submitted to a Court for interpretation or adjudication,
both of us irrevocably waive the right to trial by jury and agree that thejury waiver and
provisions of this agreement regarding damages, attorneys' fees, and expenses shall be applied
and enforced by the Court.
During the course of our engagement, we will request information and explanations fiom
management regarding the City's operations, internal controls, future plans, specific transactions
and accounting systems and procedures. At the conclusion of our engagement, we will require, as a
precondition to the issuance of our report, that management provide certain representations in a
written representation letter. The City agrees that as a condition of our engagement to perform an
audit that management will, to the best of its knowledge and belief, be huthful, accurate and
complete in all representations made to us during the course of the audit and in the written
representation letter. The procedures we perform in our engagement and the conclusions we reach
as a basis for our report will be heavily influenced by the written and oral representations that we
receive from management. False or misleading representations could cause us to expend
unnecessary efforts in the audit; or, worse, could cause a material error or a fraud to go undetected
by our procedures. Thus, the City agrees that we will not be liable for any damages or otherwise
responsible for any misstatements in the City's financial statements that we may fail to detect as a
result of false or misleading representations that are made to us by management. Moreover, the
City agrees to indemnify and hold us harmless from any claims and liabilities, including reasonable
attorneys' fees, expert fees and costs of investigation and defense, arising out of or related to this
engagement if false or misleading representations are made to us by any member of the City's
management.
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 7
We expect to begin our audit on approximately December 3, 2012 and to issue our reports in
February 2013. Mr. James Fitts is the engagement partner and is responsible for supervising the
engagement and signing the report or authorizing another individual to sign it.
Our fees are based on the time required by the individuals assigned to the engagement, plus
direct expenses. Fees for our services are due upon receipt of our invoice. For bills not paid
within 60 days of the billing date, a late charge will be added to the outstanding balance. The
rate charged will be calculated using the then "prime rate" charged to commercial customers by
local area financial lending institutions, up to a maximum annualpercentage rate of 10%.
rding to the degree of responsibility involved and the skill
Individual hourly rates vary acco
required. Interim billings will be submitted as work progresses and as expenses are incurred.
Based on preliminary estimate, we estimate that our audit engagement will range from $41,000
to $45,000. This fee estimate is based on anticipated cooperation from your persomieI and the
assumption that unexpected circumstances will not be encountered during the audit. If
fee estimate.
significant additional time is necessary, we will discuss the reasons with you and arrive at a new
We appreciate the opportunity to be of service to City of Sanger and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terns of our engagement as described in this letter, please sign the
enclosed copy and return it to us.
Yours truly,
Cvovxer aa Je.,f:fP.
WEAVER AND TIDWELL, L.L.P.
JRF:kel
Enclosure
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
MI,
RESPONSE:
This letter correctly sets forth the understanding of the City of Sanger, Texas.
Officer signature:
Title:
Date:
October 3, 2012
Mr. Mike Brice
City Manager, City of Sanger
201 Bolivar
P.O. Box 1729
Sanger, Texas 76266
Dr. Mr. Brice:
We are pleased to confirm our understanding of the services we are to provide City of Sanger
(the City) for the year ended September 30, 2012. We will audit the financial statements of the
governmental activities, the business -type activities, each major fund, and the aggregate
remaining fund information, which collectively comprise the basic financial statements of the
City as of and for the year ended September 30, 2012. Accounting standards generally accepted
in the United States of America provide for certain required supplementary information (RSI),
such as management's discussion and analysis (MD&A), to supplement the City's basic financial
statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board vvho considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. As part of our engagement, we will apply certain limited
procedures to the City's RSI in accordance with auditing standards generally accepted in the
United States of America. These limited procedures will consist of inquiries of management
regarding the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and
other knowledge we obtained during our audit of the basic financial statements. We will not
express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance. The
following RSI is required by generally accepted accounting principles and will be subjected to
certain limited procedures, but will not be audited:
1) Management's Discussion and Analysis
2) Budget Comparison Schedule — General Fund
3) Texas Municipal Retirement Systems Schedule of Funding Progress
We have also been engaged to report on supplementary information other than RSI that
accompanies the City's financial statements. We will subject the following supplementary
information to the auditing procedures applied in our audit of the financial statements and certain
additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the financial statements or to the
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America and will provide an opinion on it in
ANINDEPENDENT WEAVER AND TIDWELL LLP FORT WORTH
MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 2821 W SEVENTH STREET, SUITE 700, FORT WORTH, TX 76107
INTERNATIONAL WWW.WEAVERLLRCOM P:(817) 332 7905 F:(817) 429 5936
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 2
relation to the financial statements as a whole:
1) Combining Schedule of Revenues and Expenses — Proprietary Fund by Department
2) Analysis of Property Taxes Receivable
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in conformity with generally accepted
accounting principles and to report on the fairness of the supplementary information referred to
in the second paragraph when considered in relation to the financial statements as a whole. Onr
audit will be conducted in accordance with auditing standards generally accepted in the United
States of America and will include tests of the accounting records and other procedures we
consider necessary to enable us to express such opinions. If our opinions on the financial
statements are other than unqualified (unmodified), we will discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form or have
not formed opinions, we may decline to express opinions or to issue a report as a result of this
engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information
as well as all representations contained therein. You are also responsible for making all
management decisions and performing all management flmctions; for designating an individual
with suitable skill, knowledge, or experience to oversee our assistance with the preparation of
your financial statements and related notes and any other nonattest services we provide; and for
evaluating the adequacy and results of those services and accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles; and for
the fair presentation in the financial statements of the respective financial position of the
governmental activities, the business -type activities, each major fund, and the aggregate
remaining fund information of the City and the respective changes in financial position and
where applicable, cash flows, in conformity with U.S. generally accepted accounting principles.
Management is also responsible for making all financial records and related information
available to us and for the accuracy and completeness of that information. You are also
responsible for providing us with (1) access to all information of which you are aware that is
relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and (3) unrestricted access to
persons within the government from whom we determine it necessary to obtain audit evidence.
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 3
Your responsibilities include adjusting the financial statements to correct material misstatements
and confirming to us in the written representation letter that fire effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the latest period
presented are immaterial, both individually and in the aggregate, to the financial statements taken
as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the
government involving (1) management, (2) employees who have significant roles in internal
control, and (3) others where the fraud or illegal acts could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of
fraud or suspected fraud affecting the government received in communications from employees,
former employees, regulators, or others. In addition, you are responsible for identifying and
ensuring that the entity complies with applicable laws and regulations.
You are responsible for the preparation of the supplementary information in conformity with U.S.
generally accepted accounting principles. You agree to include our report on the supplementary
information in any document that contains and indicates that we have reported on the
supplementary information. You also agree to include the audited financial statements with any
presentation of the supplementary information that includes our report thereon. Your
responsibilities include acknowledging to us in the representation letter that (1) you are
responsible for presentation of the supplementary information in accordance with GAAP; (2) that
you believe the supplementary information, including its form and content, is fairly presented in
accordance with GAAP; (3) that the methods of measurement or presentation have not changed
from those used in the prior period (or, if they have changed, the reasons for such changes); and
(4) you have disclosed to us any significant assumptions or interpretations underlying the
measurement or presentation of the supplementary information.
Audit Procedures—Gencral
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements. We will plan and perform the audit to obtain reasonable rather than absolute
assurance about whether the financial statements are free of material misstatement, whether from
(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of
laws or govenunental regulations that are attributable to the entity or to acts by management or
employees acting on behalf of the entity.
Mi•. Mike Brice
City of Sanger, Texas
October 3, 2012
Because of the inherent limitations of an audit, combined with the inherent limitations of internal
control, and because we will not perform a detailed examination of all transactions, there is a risk
that material misstatements may exist and not be detected by us, even though the audit is
properly planned and performed in accordance with U.S. generally accepted auditing standards.
In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or
governmental regulations that do not have a direct and material effect on the financial statements.
However, we will inform the appropriate level of management of any material errors or any
fraudulent financial reporting or misappropriation of assets that come to our attention. We will
also inform the appropriate level of management of any violations of laws or governmental
regulations that come to our attention, unless clearly inconsequential. Our responsibility as
auditors is limited to the period covered by our audit and does not extend to any later periods for
which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, funding sources, creditors, and financial institutions. We will request
written representations from your attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will require certain written
representations from you about the financial statements and related matters.
Audit Procedures —Internal Control
Our audit will include obtaining an understanding of the entity and its enviromnent, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. An audit is not designed
to provide assurance on internal control or to identify deficiencies in internal control. However,
during the audit, we will conuumnicate to management and those charged with governance
internal control related matters that are required to be communicated under AICPA professional
standards.
Audit Procedures —Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of the City's compliance with the provisions of
applicable laws, regulations, contracts, and agreements. However, the objective of our audit will
not be to provide an opinion on overall compliance and we will not express such an opinion.
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 5
Engagement Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third -party service
providers in serving your account. We may share confidential information about you with these
service providers, but remain committed to maintaining the confidentiality and security of your
information. Accordingly, we maintain internal policies, procedures, and safeguards to protect
the confidentiality of your personal information. In addition, we will secure confidentiality
agreements with all service providers to maintain the confidentiality of your information and we
will take reasonable precautions to determine that they have appropriate procedures in place to
prevent the unauthorized release of your confidential information to others. In the event that we
are unable to secure an appropriate confidentiality agreement, you will be asked to provide your
consent prior to the sharing of your confidential information with the third -party service provider.
Furthermore, we will remain responsible for the work provided by any such third -party service
providers.
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
In the unlikely event that circumstances occur which we in our sole discretion believe could
create a conflict with either the ethical standards of our firm or the ethical standards of our
profession in continuing our engagement, we may suspend our services until a satisfactory
resolution can be achieved or we may resign from the engagement. We will notify you of such
conflict as soon as practicable, and will discuss with you any possible means of resolving them
prior to suspending our services.
Both of us agree that any dispute between you and Weaver and Tidwell, L.L.P. arising from the
engagement, this agreement, or the breach of it, may, if negotiations and other discussion fail, be
first submitted to mediation in accordance with the provisions of the Commercial Mediation
Rules of the American Arbitration Association (AAA) then in effect. Both of us agree to
conduct any mediation in good faith and make reasonable efforts to resolve any dispute by
mediation. Mediation is not a pre -condition to the arbitration provided for below and the failure
or refusal by either party to request or to participate in mediation shall not preclude the right of
either party to initiate arbitration. We agree to conduct the mediation in Fort Worth, Texas, or
another mutually agreed upon location.
Both of us agree that any dispute arising from the engagement, this agreement or the breach of it
shall be subject to binding arbitration under the provisions of the Federal Arbitration Act
(9 U.S.C. § 1, et seq.) and of the Dispute Resolution Rules for Professional Accounting and
Related Services Disputes of the AAA (the Rules), and judgment on the Award rendered by the
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 6
arbitrator maybe entered in any court of competent jurisdiction. The arbitration shall be heard
before one or more arbitrators selected in accordance with the Rules. The parties agree to
conduct the arbitration in Fort Worth, Texas, or another mutually agreed upon location. The
arbitrator may only award direct damages and may not award consequential, exemplary, or
punitive damages. The prevailing party in any arbitration or litigation shall be entitled to recover
from the other party reasonable attorneys' fees and expert witness fees, court costs, and the
administrative costs, arbitrator's fees, and expenses of the AAA incurred in the arbitration or
litigation in addition to any other relief that may be awarded.
Notwithstanding the provisions of the immediately preceding paragraph, neither of us shall be
compelled to arbitrate any dispute between us which arises out of any claim asserted against
either of us by a third party, unless the third party (whether one or more) agrees to join the
arbitration or can be compelled to join it.
If any term of this agreement is declared illegal, unenforceable, or unconscionable, that term
shall be severed and the remaining terms of the agreement shall remain in force. Both of us
agree that the arbitrator(s) or Court, as the case may be, should modify any term declared to be
illegal, unenforceable, or unconscionable in a manner that will retain the intended meaning of the
term as closely as possible. If a dispute arising from the engagement or from this agreement or
any term of it or any alleged breach of it is submitted to a Court for interpretation or adjudication,
both of us irrevocably waive the right to trial by jury and agree that the jury waiver and
provisions of this agreement regarding damages, attorneys' fees, and expenses shall be applied
and enforced by the Court.
During the course of our engagement, we will request information and explanations from
management regarding the City's operations, internal controls, future plans, specific transactions
and accounting systems and procedures. At the conclusion of our engagement, we will require, as a
precondition to the issuance of our report, that management provide certain representations in a
written representation letter. The City agrees that as a condition of our engagement to perform an
audit that management will, to the best of its knowledge and belief, be truthfid, accurate and
complete in all representations made to us during the course of the audit and in the written
representation letter. The procedures we perform in our engagement and the conclusions we reach
as a basis for our reportwill be heavily influenced by the written and oral representations that we
receive from management. False or misleading representations could cause us to expend
urmecessary efforts in the audit; or, worse, could cause a material error or a fraud to go undetected
by our procedures. Thus, the City agrees that we will not be liable for any damages or otherwise
responsible for any misstatements hi the City's financial statements that we may fail to detect as a
result of false or misleading representations that are made to us by management. Moreover, the
City agrees to indemnify and hold us harmless from any claims and liabilities, including reasonable
attorneys' fees, expert fees and costs of investigation and defense, arising out of or related to this
engagement if false or misleading representations are made to us by any member of the City's
management.
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 7
We expect to begin our audit on approximately December 3, 2012 and to issue our reports in
February 2013. Mr. James Fitts is the engagement partner and is responsible for supervising the
engagement and signing the report or authorizing another individual to sign it.
Our fees are based on the time required by the individuals assigned to the engagement, plus
direct expenses. Fees for our services are due upon receipt of our invoice. For bills not paid
within 60 days of the billing date, a late charge will be added to the outstanding balance. The
rate charged will be calculated using the then "prime rate" charged to commercial customers by
local area financial lending institutions, up to a maximum amoral percentage rate of 10%.
Individual hourly rates vary according to the degree of responsibility involved and the skill
required. Interim billings will be submitted as work progresses and as expenses are incurred.
Based on preliminary estimate, we estimate that our audit engagement will range from $41,000
to $45,000. This fee estimate is based on anticipated cooperation from your persormel and the
assumption that unexpected circumstances will not be encountered during the audit. If
significant additional time is necessary, we will discuss the reasons with you and arrive at a new
fee estimate.
We appreciate the opportunity to be of service to City of Sanger and believe this letter accurately
sunnnarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described in this letter, please sign the
enclosed copy and return it to us.
Yours truly,
� t)A bte,� cL4 , fx f.
WEAVER AND TIDWELL, L.L.P.
JRF:kel
Enclosure
Mr. Mike Brice
City of Sanger, Texas
October 3, 2012
Page 8
RESPONSE:
This letter correctly sets forth the understanding of the City of Sanger, Texas.
Officer signature:
Title:
Date:
I Jan 2012 vs 2300 E. Coleman Rd, Ponca City, Ok. 74604 580-765-9031
I t TBF DIVISIONAL CHAMPIONSHIP SERIES
e , o CONFIDENTIAL HOST SITE AGREEMENT
This agreement is entered into by and between City of Sanger, TX, (hereinafter referred to as the site
host), and The Bass Federation, Inc. (hereinafter referred to as TBF.)
WHEREAS: TBF is the Organizer, Promoter, Management and Owner of all rights to a bass fishing
tournament designated as The Bass Federation (TBF) Central Division Championship, which is a part of
our national qualifying series and
WHEREAS: the "site host", expects to derive promotional and economic value from its participation in
the tournament via direct dollars, print and electronic media; and
WHEREAS: TBF. and the affiliated State Federation through hosting this event, has direct impact on the
tourism industry \ local economy via tournament participants, sponsors, staff and guests; and
WHEREAS: the "site host" desires to promote tourism to Sanger, TX, and to take advantage of the
benefits offered by the exposure generated by hosting this tournament.
WHEREAS: TBF and the affiliated State Federation, desires to headquarters and conduct the tournament
in\from Lake Ray Roberts and Sanger, TX -and
NOW, THEREFORE, the parties hereto agree as follows:
1. TBF and its affiliated State Federation chapter agree to host the 2013 TBF Southwestern
Division Championship fishing tournament with headquarters in San eg r TX.
2. The site host agrees to pay TBF a site host fee not to exceed $1,000.00. (see attachment "B"
fora breakdoim.)
3. TBF. has no right of cancellation except for causes below:
An act of God, any acts of war, terrorism, unavoidable accident, strike or other labor dispute,
fire, riot or civil commotion, government action or decree, or for any reason beyond the control of
you or TBF, then neither you nor we shall be obligated in any manner to the other with respect to
such events. (Including payment of the rights fee for such event). However, in the event that any
event shall be postponed or delayed, then we shall have the right to elect to reschedule the event
date in accordance with all the terms hereof.
4. The site host understands that TBF, will have complete control of the tournament's and events
operation, site set-up, promotions, sales or signage within the event area's and site firnctions
and governing policies. It is ftirther understood that the event (s) will conduct itself in
compliance with all national, state, county and local governing laws.
In return for agreeing to the above, TBF agrees to provide complete recognition to the site host area
with editorial coverage in local, state, regional and national tournament news releases and state, regional,
1
I Jan 2012 vsl
2300 E. Coleman Rd, Ponca City, Ok. 74604 580-765-9031
and national publications within TBF's control.
City of Sanger, TX and TBF are independent contracting parties and nothing contained in the agreement
shall be deemed to create a partnership, joint venture or agency relationship between them.
Event dates shall be June 11 to 101,2013.
This agreement constitutes the entire agreement between the parties and no change or
modification thereof can be made except in writing signed by both parties in the same manner as this
agreement is signed and approved.
Copies of this agreement may be produced, or reproduced, any such copy, properly executed
by the parties hereto and approved in the proper manner, may be used as originals for any purpose for
which an original may be needed.
IN WITNESS HEREOF, the parties have caused the signature of the appropriate officers for
each of them to be affixed hereto on the date below.
Signed
Date
Accepted by:
Signed
Date
Accepted by:
Robert L. Cartlidge, President\CEO
The Bass Federation, Inc
2300 E. Coleman RD
Ponca City, Oklahoma. 74604
580-765-9031 Office
580-765-2890 fax
580-761-7000 cell
I Jan 2012 vs 2300 E. Coleman Rd, Ponca City, Ok. 74604 580-765-9031
.ATTRGftMENT z`R"
ESTIMATED COMMUNITY REVENUES (Attachment - A)
ESTIMATED NUMBER OF GUESTS "In Town":
Central
Fisherman
96
Family
60
Press
2
Sponsors
3
TBF, Inc. Staff
6
State Federation Staff
10
Total Approx. Guests
177
ACCOMMODATIONS:
Campsites 10 @ 25.00 average x 7 nights average $ 1,750.00
GAS:
Boats (Gas) 48 x 30 Gallons @ 3.50 x 6 days $ 30,240.00
Vehicles 150 x 1 tank @ 75.00 per tank Rill $ 11,250.00
MEALS:
177 Persons x 35.00 per day x 7 days average $43,365.00
ENTERTAINMENT:
177 Persons x $25 average per day x 3 days average $13,275.00
MISCELLANEOUS:
Licenses Fishing tackles\supplies $ 12,000.00
Grocery\Drug items $ 7,000.00
TOTAL COMAlUtVITYREVENUES: $118,880.00
*NOTE: This is a low estimate; most communities will realize larger revenues.
*NOTE; It should be noted that these are averages, many fisherman will be on site pre -fishing for 4-6
days prior to the event. That impact is NOT included in these totals.
*NOTE; It should be noted that not included in the above benefits to community is nationwide media
exposure (websites, television, newspapers, magazines, etc.) derived from the event.
1 Jan 2012 vsl 2300 E. Coleman Rd, Ponca City, Ok. 74604 580-765-9031
ATTBCHMENT
ESTIMATED COMMUNITY EXPENSES\ IN KIND SERVICES
$ 1,000.00 cash site host fee to TBF. $1,000.00
TOTAL COST TO COMMUNITY fees and "In -kind Services $1,000.00
SUMMARY
Total estimated revenues $118,880.00
Total estimated expenditures $ 1,000.00 (MAX)
Total DIRECT DOLLAR benefit to community $117,880.00
ITEMS
REVENUE -GENERAL FUND
Taxes
Franchise Fees
License & Permits
Fire & Ambulance
Fines & Forfeitures
Other
Solid Waste
TOTAL REVENUE
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
For the Twelve Months Ending September 30, 2012
YTD
OVER BUDGET
ACTUAL
BUDGET
(UNDER)BUDGET
2,245,873
2,154.800
91,073
541,590
543,800
(2,210)
$2,500,000
130,559
53,990
76,569
463,628
457,000
6,628
$2,000,000
192,131
345,122
(152,991)
.
220,295 _
196,800
23,495
653,402 649,375 4,027 $1,500,000
4,447.478 4,400,887 46.591
ACTUAL % BUDGETED REVENUE 101%
YTD
(OVER)BUDGET
EXPENDITURES -GENERAL FUND
ACTUAL
BUDGET
UNDER BUDGET
Administration
475,508
5 33,889
38,381
Police & Animal Control
1,200,012
1.318,990
118,978
Fire & Ambulance
675,103
749,410
- 74,307
Municipal Court
202,945
233,095
30,150
Development Services
222,606
226,285
3,679
Streets
239,059
582,148
343,089
Parks & Recreation
456,523
536,229
79,706
Library
164,849
171,108
6,259
Solid Waste
589,739
569,375
(20,364)
TOTAL EXPENDITURES
4,226,344
4,900,529
674,185
REVENUE OVER (UNDER)
EXPENDITURES
221,134
(499,642)
720,776
OTHER FINANCING SOURCES (USES)
Fund Balance Carry Over
50,000
Transfer from 4A/4B
31,000
31,000
-
Transfer from Debt Service
78,154
78,154
Transfer from Enterprise Fund
350,000
(350,000)
Transfer to Capital Project Fund
(93,041)
(93.041)
CHANGE IN FUND BALANCE
237,247
9,512
277,735
FUND BALANCE -BOY
800,223
800,223
FUND BALANCE -EOY
1,037,470
809,735
277,735
ACTUAL% OF BUDGETED EXPENDITURES 86%
$1,000,000
$500,000
$-
Taxes Franchise Fees Licenses& Fees Fire & Fines& Other Solid
104% 100% 24rA Ambulance Forfeitures 122%
Waite
101% 58% 101%
EXPECTED% OF BUDGETED REVENUE 100%
FUND EXPENDITURES
MlActuall�
BUDGETGENERAL
rr rrr
1
rri iri
:rr rrr
'01R ,
Ir rll
1
1IFF
`v
;`1r$f
r�"`a�7ki(0
i"4`,0(.r:,ts 4'
EXPECTED % OF BUDGETED EXPENDITURES 100%
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
For the Twelve Months Ending September 30, 2012
OVER BUDGET
REVENUE- ENTERPRISE FUND
YTD ACTUAL
BUDGET
(UNDER) BUDGET
Water'
1,309,922
1,231,737
78,185
Wastewater
1,074,124
1,065,069
9,055
Tap Fees
396,350
50,000
346,350
Electric
7,467,664
7,485,000
(17,336)
Interest
32,902
25,000
7,902
Miscellaneous
58,795
50,000
8,795
TOTAL REVENUE
10,339,758
9,906,806
432,952
ACTUAL% OF BUDGETED REVENUE 104%
(OVER)BUDGET
EXPENDITURES - ENTERPRISE FUND
YTD ACTUAL
BUDGET
UNDER BUDGET
Administration
692,616
923,571
230,955
Water
756,521
916,670
160,149
Wastewater
674,424
550,434
(123,990)
Electric
5,993,000
6,198,069
205,069
Debt Service
841,608
807,436
(34,172)
TOTAL EXPENDITURES
8,958,170
9,396,180
438,010
REVENUE OVER (UNDER)
EXPENDITURES
1.381,588
510,626
870,962
OTHER FINANCING SOURCES (USES)
Transfers to General Fund
-
(350,000)
350,000
Transfers to Capital Project Fund
(106,507)
(106,507)
CHANGE IN FUND BALANCE
1,275,081
54,119
1,220,962
FUND BALANCE- BOY
4,338,251
4,338,251
FUND BALANCE -EOY
5,613,332
4,392,370
1,220,962
ACTUAL% OF BUDGETED EXPENDITURES 95%
'Wotar revenue low due to brye comctln0 entry made on 10/01/11
CArcIJCU%o Vr CUUGt I tU KtVtNUt 100%
EXPECTED % OF BUDGETED EXPENDITURES 100 %
CASH AND INVESTMENTS
Unrestricted: Cash for Operations
Investments for Operations
Restricted: Tourism"
Keep Sanger Beautiful (KSB)-
Court Technology and Security`"
Equipment Replacement -
Library
Parks*
Animal Control*
One Plus Donations*
Safety Incentive*
Water Deposits
Debt service
Capital Projects: �Capljal Impfovemepts
TOTAL CASH AND INVESTMENTS
*Deferred Revenue accounts closed
out to appropriate Fund Balance
accounts at the end of each fiscal
year.
CITY OF SANGER, TEXAS
CASH AND INVESTMENTS
As of September 30, 2012
ENTERPRISE
DEBT SERVICE
CAPITAL
GENERALFUND
FUND
FUND
PROJECTS FUND
TOTAL
$ 163,149
$ 1,989,279
$ 30,134
$ 9,225
$ 2,191,787
559,333
448,968
1,008,301
1,237
1,237
156,433
38,958
195,391
49,928
49,928
4,385
4,385
215
215
316,233
316,233
951,238
268,843
1,220,081
1,317,613
1,317,613
$ 934,465
$ 5,062,504
$ 298,977
$ 9,225
$ 6,305,171
Cash and Investments as of September 30, 2012
Acct. # Maturity Yield* Balance Restricted
GF Contingency Reserve CD Prosperity
00-1039
4/26/2013 0.35% $
203,784
GF Contingency Reserve CD 642606
00-1043
7/13/2013 0.40%
204,399
GF Contingency Reserve MM 2487969
00-1031
0.65%
151,329
GF Equipment Replacement CD 719706 00-1033 7/6/2013 0.80% $ 61,637 Y
GF Equipment Replacement MM 2376237 00-1032 0.65% 94,796 Y
Library CD702994
00-1035 1/22/2013 0.80% $
49,928 Y
Beautification Board Deferred Revenue
00-2615
1,237 Y
Park Board Deferred Revenue
00-2620
4,385 Y
*'Deferred Revenue accounts close to Fund Balance at year-end.
Cash and Investments as of September 30, 2012
Yield
0.40%
Balance
1.98
Pooled Cash
00-1010
$
88,059
Water Deposit CD 2375850
00-1041
1/3/2013
1.25%
228,174
WATERDEPOSITREFUND ACCT.
$
316,233i
Sewer Capital Reserve CD 642584
00-1044
10/23/2012
0.45%
$
278,210
Sewer Capital Reserve MM 2380226
00-1038
0.65%
101,587
SEWER CAPITAL RESERVE
$
379,797
Water Capital Reserve MM 2376156
00-1037
0.65%
$
297,928
Water Capital Reserve CD 459844
00-1043
1/3/2013
0.50%
639,888
WATER CAPITAL RESERVE
$
937,816
Combined EF Debt Service MM 2376113
00-1039
0.43%
$
587,755
EF Bond Reserve CD 459585
00-1046
1/3/2013
0.90%
349,683
99 &96 Bond Reserve MM 2381400
00-1033
0.65%
13,800
BOND FUND RESERVES
$
951,238,',
EF Reserve CD 642541
00-1040
3/25/2013
0.45%
$
102,596
EF Contingency Reserve CD 459739
00-1047
1/3/2013
1.25%
16,212
EF Contingency Reserve CD 737860
00-1014
2/14/2013
0.90%
304,604
EF Contingency Reserve MM 2809753
00-1012
0.65%
25 rlsF
Equipment Replacement MM 2376202 00-1034
'Deferred Revenue accounts close to Fund Balance at year-end.
0,65% $
0.75%
Y
Y
Cash and
Investments
as of September 30,
2012
4A Certificates of Deposit. Money Market and Cash
Name
Acct. #
Maturity
Yield Balance
Restricted
Pooled Cash
00-1000
0.40% $
68,463
Y
Cash NOW 900020693 Prosperity
00-1010
50,346
Y
4A MM 902551273 Prosperity
00-1012
0.20%
585,792
Y
Sanger TX Ind Corp CD 486639
00-1013
4/2/2013
0.35%
93,343
Y
TOTAL CASH AND INVESTMENTS $
797,944'
4B Certificates of Deposit,
Monev Market
and • ash Acct
Name
Acct. #
Maturity
Yield Balance
Restricted
Pooled Cash
00-1000
0.40% $
5,311
Y
Cash MM 2379694
00-1010
0.40%
165,773
Y
4B CD 653500
00-1013
4/3/2013
1.30%
21,160
Y
4B CD 659924
00-1014
5/12/2013
0.80%
20,966
Y
4B CD 664243
00-1015
6/5/2013
0.90%
21,031
Y
4B CD 673277
00-1016
7/9/2013
0.80%
20,990
Y
4B CD 686115
00-1017
8/14/2013
0.60%
20,973
Y
4B CD 689521
00-1018
9/11/2013
0.60%
20,906
Y
4B CD 694371
00-1019
10/14/2013
0.70%
20,909
Y
4B CD 697230
00-1020
11/17/2012
1.30%
20,978
Y
4B CD 699934
00-1021
12/18/2012
1.25%
20,970
Y
4B CD 702285
00-1022
1/13/2013
0.80%
20,802
Y
4B CD 706078
00-1023
2/19/2013
1.30%
20,682
Y
4B CD 720097
00-1024
11/9/2012
1.00%
20,463
Y
4B CD 720119
00-1025
3/9/2013
0.80%
20,514
Y
TOTAL CASH AND INVESTMENTS $
442428'
Cash and Investments as of September 30, 2012
Capital Proiects Fund
Cash and Investments 999-00-1000 $ 9,225
CIP TQTAL ! $ 9 2�5 . `,' Ppofed"Cash and, Invgsimerrts:°y
} Debt Service Fund,. ,
r
Cash and investments 003-00-1010 $ 298,977
DSF TOTAL; $ 298,977 Popled Casfianci`Trwesfinenfs.
Robert L. Koger
3009 Lake Side Drive
Sanger, Tx 76266
Mr. Mike Brice
City Manager
502 Elm St.
Sanger, Tx 76266
Dear Mike,
October 14, 2012
I, Robert Koger, tender my resignation for position seven on the Sanger Parks and Recreation
Board effective October 17, 2012.
I would like to thank Mike Brice, the Mayor, and City Council for allowing me to serve at their
pleasure. I have enjoyed my tenure and the opportunity to create and advance parks and
recreation programs and facilities for the city.
I would also like to say thank you to John, Norma, James and the rest of the Parks and
Recreation Department for allowing me to be part of their program. All of the City employees I
have met are exceptional people who work hard to make Sanger a great place to live.
Thank you.
Rober . Koger