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12/06/2012-CC-Agenda Packet-Regulara'�g CS MAS AGENDA CITY COUNCIL MONDAY, DECEMBER 3, 2012 7:00 PM 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2., Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: November 19, 2012 - Work Session November 19, 2012 - City Council b) Disbursements c) Approve Interlocal Cooperation Agreement Between Denton County and the City of Sanger for Fire Protection and Ambulance Service 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Consider, Discuss and Possibly Approve Alternate 1 for the Construction of Sidewalk Improvements on Keaton Road in the Amount of $20,750.00. 6. Consider, Discuss and Possibly Approve Advertising for Request for Proposals for Project Administration and Surveyors Pertaining to the CDBG Grant Program. 7. INFORMATION ITEMS: a) Financial and Investment Report - October b) No Work Session or City Council Meeting on December 17, 2012 8. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the gene al public at all times, and said notice was posted on the following date and time:LS'�I,(z/.J,m. and shall remain posted until meeting is adjourne�:� Tami Taber, City Secretary City of Sanger, Texas TFXA5 MINUTES: CITY COUNCIL WORKSESSION November 19, 2012 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Rusty Patton OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development Services Director and Joe Falls I. Call Meeting to Order. Mayor Muir called tine City Council work session to order at 6:00 p.m. 2. Discuss Potential Amendments to the Architectural Standards for New Construction Allowing Non -Masonry Exteriors Within the Central Core. Joe Iliff was present and advised that the Historic Commission and the Planning and Zoning Commission were both receptive to expanding the type of materials that can be used without Council action. He is also putting together a point system that lie would use. Brief discussion between Joe Iliff and Council. Joe Iliff will bring this item back to the Council for further discussion. 3. Overview of Items on Regular Agenda 4. Adjourn. Mayor Muir adjourned the work session at 6:48 p.m. MINUTES: CITY COUNCIL MEETING November 19, 2012 PRESENT: Mayor Thomas Muir, Councilman Billy Ezell, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Rusty Patton OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Joe Iliff Development Services Director, Joe Falls, Jon Madsen and Steve Watkins Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:02 p.m. Councilman Bilyeu led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond to or discuss any issues brought up during this section). Joe Falls, 4489 McReynolds Road, spoke about his concerns with sewer maintenance. CONSENT AGENDA 3. a) Approval of Minutes: November 5 - Special Called Joint Meeting With Council, 4B and Park Board November 5 - City Council b) Disbursements c) Approve Ordinance #11-19-12 - Canvassing the Results of Votes of the Special Local Option Election Held on November 6, 2012, for the Legal Sale of All Alcoholic Beverages for Off -Premise Consumption Only and Providing for an Effective Date Councilman Martin made a motion to approve. Seconded by Councilman Ezell. Motion carried unanimously. 4. Consider any Items Removed From Consent Agenda. None. REGULAR AGENDA 5. Conduct a Public Hearing on the Use of Alternative Exterior Building Materials and/or Design for a Proposed Structure at the Northeast Corner of 10th and Plum Street (DATCU is Proposing the Use of a Modular Credit Union Branch). Mayor opened the Public Hearing at 7:10 p.m. Jon Madsen spoke on behalf of DATCU and is requesting to put in a temporary modular building for approximately four to five years before a permanent building is built. Mayor closed the Public Hearing at 7:17 p.m. 6. Consider, Discuss and Possibly Approve the Use of Alternative Exterior Building Materials and/or Design for a Proposed Structure at the Northeast Corner of loth and Plum Street. Councilman Patton made a motion to approve for a maximum of five years. Seconded by Councilman Martin. Motion.carried unanimously. 7. Consider, Discuss and Possibly Approve Replat of Lot 1R, Block A, Sadau Addition. Councilman Bilyeu made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 8. INFORMATION ITEMS: a) Animal Control Report - October b) Library Report - October c) ATMOS Energy Rider GCR - Rate Filing Under Docket No. 9762 9. Adjourn. Mayor Muir adjourned the meeting at 7:26 p.m. 11/19/2012 8:59 HM REFUNDS CHECK REGISTER PAGE: 1 PACKET: 05422 US - Refund VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT ' CHECK CHECK CHECK CHECK VENDOR -----------------------------------------------------------------------------------------------------------------------------' I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# MOUNT I CENTURY21 JUDGE FITE I-000201211094911 CENTURY21 JUDGE FITE R 11/19/2012 292.01 052131 272.01 1 MARCIEL, HARISA I-000201211094910 MARCIEL, MARISA R 11/19/2012 I 79.90 052132 37.90 '* H A N K T O T A L S '' NO$ DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 2 0.00 349.91 349.91 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 2 0.00 349.91 349.91 11/19/2012 8:57 AM REFUNDS CHECK REGISTER PACKET: 05441 US - Refund VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR --------------------------------------------------------------------------------------------------------------- I.D. NAME TYPE DATE DISCOUNT MOUNT NOR I ABBOTT, VICTORIA I-000201211154913 ABBOTT, VICTORIA R 11/19/2012 218.92 052130 ** B A N K T O T A L S ** NOR DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 218.92 218.92 HANDWRITIEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0,00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 218.92 218.92 PAGE: 1 CHECK. AMOUNT 218.92 B 11/21/2012 9:15 Am REFUNDS CHECK REGISTER PACKET: 05447 US - Refund VENDOR SET: 99 AT VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR I.D. ________________ ___________ NAME _ _________ __ ___________ _______ TYPE DATE _______ _ ________ DISCOUNT ______ __________ MOUNT NOR _________ I ALLBRITTON, PERRY I-000201211214914 ALLBRITTON, PENNY R 11/21/2012 137.16 052133 B A 11 K T 0 T A L S ' ' NOR DISCOUNTS CHECK ME TOTAL APPLIED REGULAR CHECKS: 1 0.00 137.16 137.16 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRF.-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 DANK TOTALS: 1 0.00 137.16 137.16 PAGE: 1 CHECK AIIOUNT 137.16 11/21/2012 10:00 All A / P CHECK REGISTER PACKET: 0544C Regular Payments 11/21/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N0N AMOUNT 24180 ABC AUTO GLASS I-162T6 AUTO GLASS CAPRICE R 11/21/2012 967.56CR 052134 967.56 07860 ACT PIPE SUPPLY, INC I-717661 METER BOXES/LIDS/LOCKS R 11/21/2012 460.71CR 052135 I-718030 CLAMPS 4 PARTS R 11/21/2012 456.90CR 052135 917.61 19050 BE CAPITAL RETAIL BANK / AMAZON I-046410335420 UVDS R 11/21/2012 105.44CR 052136 1-046413276145 DVDS R 11/21/2012 6.95CR 052136 I-046418532103 UVDS R 11/21/2012 35.98CR 052136 I-063982403298 BOOKS R 11/21/2012 4.000R 052136 I-165068870541 BOOKS R 11/21/2012 28.67CR 052136 1-165069154678 BOOKS R 11/21/2012 3.19CR 052136 1-223401043959 BOOKS R 11/21/2012 8.99CR 052136 2*13.22' 02490 CENTURYLINK I-1111012012 CENYURYLINK - 11/10-12/9/12 R 11/21/2012 1,374.67CR 052137 1,374.67 00650 CONTINENTAL RESEARCH CORP I-1220805 GRAFFITI GONE PO 109252 R 11/21/2012 360.000R 052138 360.00 25280 CONLEY, CARY CLAYTON JR. I-0000001 ELECTRICAL INSPECTIONS R 11/21/2012 225.000R 052139 1-0000002 ELECTRICAL INSPECTIONS R 11/21/2012 75.000R 052139 300.00 11570 CULLIGAN I-11092012 WATER BOTTLE SRV 2013 R 11/21/2012 90. 55CR 052140 90.55 22650 D&S ENGINEERING LABS, PLLC I-12-10-000102 JOB- 4TH a LOCUST R 11/21/2012 325.95CR 052141 325.95 00710 DATA BUSINESS FORMS INC. I-88356 INSPECTION RECORDS R 11/21/2012 134.34CR 052142 134.34 20980 EXPRESS SERVICES, I11C. I-11769909-0 TEMP EMPLOYEES 11/11/2012 R 11/21/2012 2,004.20CR 052143 2,004.20 01070 GALLS INC. 1-000147235 FLATSIDER SHOULDER RIG R 11/21/2012 139.99CR 052144 139.99 18760 INDIAN CAR WASH 1-516921 CAR HASH VOUCHERS R 11/21/2012 800.000R 052145 800.00 11/21/2012 10:00 AM A / P CHECK REGISTER PAGE: 2 PACKET: 05446 Regular Payn':ents 11/21/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / Z.D. [DEC TYPE DATE DISCOUNT AMOUNT N04 AMOUNT 20220 INGRAM 1-07616166 BOOKS R 11/21/2012 8.43CR 052146 I-07634613 BOOKS R 11/21/2012 16.46CR 052146 24.89 08210 KWIK FAR I-00001-01755256 2012-13 INSPECTIONS R 11/21/2012 39.75CR 052147 39.75 108BO LOOKOUT BOOKS I-ARU0121016 BOOKS R 11/21/2012 278.60CR 052148 278.60 17900 LOWER COLORADO RIVER AUTHORITY I-LRI00020 TCEO C'OLLECTTON 10/18/12 R 11/21/2012 628.000R 052149 628.00 21960 MCNASTER NEW HOLLAND 1-26773 POWER STEERING PUMP R 11/21/2012 496.43CR 052150 496.43 22540 14UIIICIPAL WATER WORKS SUPPLY, LP 1-0087207-IN PARTS WATER LINE REPAIRS R 11/21/2012 493.28CR 052151 493.28 24940 NITA I-3058623E TOLL FEES 4/14/11-HUNTER R 11/21/2012 3.78CR 052152 3.78 02970 OFFICE DEPOT I-632144977001 OFFICE SUPPLIES R 11/21/2012 53.78CR 052153 I-632145161001 OFFICE SUPPLIES R 11/21/2012 49.40CR 052153 I-632145162001 OFFICE SUPPLIES R 11/21/2012 51.76CR 052153 1-632145163001 OFFICE SUPPLIES R 11/21/2012 17.02CR 052153 I-632145164001 OFFICE SUPPLIES R 11/21/2012 17.02CR 052153 188.98 05050 THE FENRORTHY COMPANY 1-257083 CHILDRF.N'S BOOKS R 11/21/2012 370.28CR 052154 370.2.8 12710 PETTIT MACHINERY, INC I-P93098 OIL CAP 6 CHAIN SAW CHAIN R 11/21/2012 35.96CR 052155 I-P93099 GAUGE WHEELS G BLADES R 11/21/2012 244.63CR 052155 280.59 02170 REINERT PAPER e CHEMICAL, INC. 1-290918 TOWELS, ETC R 11/21/2012 86.10CR 052156 86.10 11170 RICOH AMERZCAS CORP:QDS 1-22393704 ANNUAL 2012-2013 R 11/21/2012 205.33CR 052157 205.33 11/21/2012 10:00 A:4 A / P CHECK REGISTER PACKET: 05446 Regular PayFents 11/21/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. OPEC TYPE DATE DISCOUNT AMOUNT NOR AMOUNT 25160 ROSE COSTUMES INC 1-11/13/2012 SANTA SUIT R 11/21/2012 54.000R 052158 I-11/9/2012 SANTA SUIT R 11/21/2012 120.000R 052158 144.00 16040 SHOiI HE ROOKS I-21641P6X11 BOOKS R 11/21/2012 187.000R 052159 187.00 24460 STERLING COMPUTED PRODUCTS 1-114586 INK CARTRIDGES R 11/21/2012 430.88CR 052160 430.88 11030 TCEO I-PHS0137626 2012-13 EATER SYSTEM FEE R 11/21/2012 4,448.35CR 052161 4,448.35 08970 TEXAS PETER S SEWER CO I-187774 PARTS FOR HATER DEPT R 11/21/2012 44.000R 052162 I-188161 PARTS FOR LATER DEPT R 11/21/2012 297.30CR 052162 341.30 02910 UPPER TRINITY I-1,7271211 UPPER TRIIIITY-10/1-I1/l/12 R 11/21/2012 19,818.36CR 052163 17,818.36 24110 WOODS OF MISSION TIFIBER, LTD I-4R1T 02119 WOOD DECKING 16' TRAILER R 11/21/2012 291.90CR 052164 291.70 * ' T 0 T A L S ' ' NOR DISCOUNTS CHECK MIT TOTAL APPLIED REGULAR CHECKS: 31 0.00 34,475.69 34,475.69 HANDWRIISEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFYS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NOD CHECKS; 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 31 0.00 34,475.69 34,475.69 11/21/2012 10:00 AS A / P CHECK REGISTER PACKET: 05446 Regular Payments 11121112 IF VENDOR SET: 99 RANK POOL POOLED CASH ACCOUNT PAGE: 4 ERROR LISTING CHECK # VENDOR MANE PAGE ERROR MESSAGE NOTES 052161 99-11030 TCEO 3 CHECK DATE < ITEM DATE TRAM N08: I-PHS0137626 TOTAL ERRORS: 0 TOTAL SARMI1tIE: 1 C:5 "L TEXAS COUNCIL AGENDA ITEM AGENDA TYPE D Regular ❑ Special ® Consent Reviewed by Finance ariy ❑ Workshop ❑ Executive ❑ Public Heng Reviewed b Legal Yes Not Applicable Yes Not Applicable Council Meeting Date: IZ, 3_ lZ Submitted By: David Pennington, Fire Chief City Manager Reviewed/Approval Initials Date l ACTION REQUESTED: ❑ORDINANCE [:]RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Denton County Interlocal Cooperation Agreement for Fire Protection and Ambulance Service. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM STAFF OPTIONS & RECOMMENDATION Staff recommends. List of Supporting Documents: ° Prior Action/Review by Council, Boards, Commissions or Other Agencies: s THE COUNTY OF DENTON § § SANGER VOLUNTEER FIRE § DEPARTMENT STATE OF TEXAS § INTERLOCAL COOPERATION AGREEMENT FIRE PROTECTION SERVICES THIS AGREEMENT, which has an effective date of October 1, 2012, is made and entered into by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as "the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under the laws of the State of Texas and engaged in the provision of fire protection set -vices and related services for the benefit of the citizens of the City of Sanger; and WHEREAS, the AGENCY is the owner and operator of certain fire protection vehicles and other equipment designed for the extinguishing of fire mid prevention of damage to property and injury to persons from fire and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to provisions of the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352, and NOW, THEREFORE, the COUNTY and the AGENCY, for the mutual promises, covenants, Agreements and consideration stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2012, and ending September 30, 2013. II. SERVICES The services to be rendered in accordance with this Agreement by the AGENCY are the fire protection services normally rendered by the AGENCY to citizens of the City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the 2012-2013 Interlocal Cooperation Agreement —Fire Protection Services/Singer - Page 1 of 7 COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. These services are rendered in consideration of the basic finding and the separate per call fee set forth in this Agreement for the common good and benefit and to serve the public convenience and necessity of the citizens of the COUNTY who are not otherwise protected with respect to fire prevention, extinguislnnent, safety and rescue services. The services to be rendered are as follows: A. The AGENCY shall make available and provide emergency fire prevention, extinguishment, safety and rescue services within the agreed or specified territory or jurisdiction of the AGENCY. B. The AGENCY shall respond to requests for fire protection services made within the portion of the COUNTY designated as "Sanger" as set out in Exhibit "A". C. The COUNTY agrees that, in the event a fire in the AGENCY's unincorporated designated area which the AGENCY considers to be of an incendiary nature and upon request by the AGENCY, the County Fire Marshal will dispatch investigation personnel to the fire scene within a response time sufficient to legally maintain and protect all evidence of said fire and will conduct all appropriate investigation and assist in the prosecution of any case of arson. The AGENCY shall not be responsible for investigations of suspected incendiary fires in the unincorporated areas, but shall cooperate with the County Fire Marshal in immediately relating all pertinent information possible to the investigator(s). D. The COUNTY agrees that the County Fire Marshal may assist in the conduct of appropriate investigations of a fire which the AGENCY considers to be of incendiary nature in the AGENCY's incorporated area upon request of the AGENCY. E. The AGENCY shall submit monthly statements on the Texas Fire Incident Reporting System's standardized forms to the Denton County Fire Marshal, 9060 Teasley Lane, Denton, Texas 76210-4010. This form will serve as the billing statement to the COUNTY for reimbursement of calls made in the unincorporated area. The Denton County Fire Marshal shall provide the forms upon request from the AGENCY. F. The AGENCY, in the performance of its duties and responsibilities under this Agreement, shall have the responsibility, within the sole discretion of the officers and employees of the AGENCY, except as otherwise determined by the Denton County Fire Marshal, to determine priorities in the dispatching and use of the AGENCY's equipment and personnel, and the judgment of any such officer or employee as to such matters shall be the final determination. 2012 —2013 Lrtedocal Cooperation Agreement — Fire Protection Services/Sanger - Page 2 of 7 The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide immediate and direct supervision of employees, agents, contractors, sub -contractors and/or laborers of the COUNTY engaged in the performance of this Agreement for the mutual benefit of the COUNTY and the AGENCY. III. PERFORMANCE OF SERVICE The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. IV. COMPENSATION The COUNTY agrees to pay to the AGENCY for the full performance of services as provided in this Agreement the sum of TEN THOUSAND AND NO/100THS DOLLARS ($10,000.00), payable upon execution of this Agreement, and further agrees to pay the sum of FOUR HUNDRED SEVENTY-FIVE AND NO DOLLARS ($475.00) per fire call in the designated unincorporated areas of the COUNTY from October 1, 2012, to September 30, 2013. The COUNTY anticipates the AGENCY to run approximately 266 fire calls for a total funding of $126,350.00 for fire calls. The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated to be $136,350.00. The COUNTY will make no payment to the AGENCY for service provided outside the agreed service district whether by Mutual Aid Agreement or otherwise. The AGENCY understands and agrees that payment by the COUNTY to the AGENCY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY and in conformance with applicable state law. V. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. 2012— 20131nterlocal Cooperation Agreement— Fire Protection Sewim/Sanger - Page 3 of 7 VI. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VII. RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. VIII. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352. This Agreement is made in contemplation of the applicability of these laws to the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. IX. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. X. TERMINATION This Agreement may be terminated any time, by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to the termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. 2012— 2013 Interlocal Cooperation Agreement— Fire Protection Sereices/Slager - Page 4 of 7 Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XI. GOVERNMENTAL IMMUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendition of fire protection services under this Agreement as part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent permitted by law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived, any immunity or defense that would otherwise be available to it against claims arising from the exercise of government powers and functions. XII. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIII. LAW Or CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas, XIv. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the fullest extent possible. XV. AUTHORITY The undersigned officer or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties. 2012 — 2013 Interlocal Cooperation Agreement— Fire Protection Services/Sanger - Page 5 of 7 XVI. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY Denton County, Texas 110 West Hickory Street, 2nd Floor Denton, Texas 76201 Mary Horn Denton County Judge Acting on behalf of and by the authority of Denton County Commissioners Court of Denton County, Texas DATED: ATTEST: BY: Denton County Clerk APPROVED AS TO FORM: : Assistant District Attorney AGENCY Sanger Volunteer Fire Department P.O. Box 1729 Sanger, Texas 76266 By_ Name Fire Chief Acting on behalf of and by the authority of the Sanger Volunteer Fire Department DATED: APPROVED AS TO CONSENT: Denton County Fire Marshall AUDITOR'S CERTIFICATE I hereby certify that Rinds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Contract/Agreement. James Wells, Denton County Auditor 2012 — 2013 Interlocal Cooperation Agreement — Fim Protection Smices/Sanger - Page 6 of 7 THE COUNTY OF DENTON STATE OF TEXAS § SANGER VOLUNTEER FIRE § DEPARTMENT —AMBULANCE § SERVICES INTERLOCAL COOPERATION AGREEMENT AMBULANCE SERVICE THIS AGREEMENT, which has an effective date of October 1, 2012, is made and entered into by and between Denton County a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as `the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under the laws of the State of Texas and engaged in the provision of ambulance services and related services for the benefit of the citizens of the City of Sanger; and WHEREAS, the AGENCY is an owner and operator of certain ambulance vehicles and other equipment designed for the transportation of persons who are sick, infirmed or injured and has in its employ trained personnel whose duties are related to the treatment of said individuals and the use of such vehicles and equipment; and WHEREAS, the COUNTY desires to obtain emergency ambulance and related services for the benefit of residents of the COUNTY living in unincorporated areas of the COUNTY which the AGENCY is capable of providing; and WHEREAS, the provision of emergency ambulance and related services is a govermnental function that serves the public health and welfare and is of mutual concern to both the COUNTY and the AGENCY; and WHEREAS, the COUNTY desires to expend County funds to defray the expense of establishing, operating and maintaining emergency ambulance services in the County; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to the provisions of Texas Government Code, Chapter 791 and Texas Health and Safety Code, Section 774.003, and 2012-2013 Interiocal Cooperation Agreement -Ambulance Services/Sanger- Page I of 8 NOW THEREFORE, the COUNTY and the AGENCY, in consideration of the mutual promises, covenants, and Agreements stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2012, and ending on September 30, 2013. II. DEMNITIONS As used herein, the words and phrases hereinafter set forth shall have the meanings as follows: A. 'Emergency" shall mean any circumstance that calls for immediate action and in which the element of time in transporting the sick, wounded or injured for medical treatment is essential to the health or life of a person or persons. Whether an emergency, in fact, exists is solely up to the discretion of the AGENCY. For dispatch purposes only, "emergency" shall include, but not be limited to: The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to a place where emergency medical treatment may be obtained; or 2. The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to the closest medical facility. B. "Rural area" means any area within the boundaries of the COUNTY, but outside the corporate limits of all incorporated cities, towns and villages within the COUNTY. C. "Urban area" means any area within the corporate limits of an incorporated city, town or village within the COUNTY. D. "Emergency ambulance call" means a response to a request for ambulance service by the personnel of the AGENCY in a situation involving an emergency, as defined above, by an ambulance vehicle. A single response to a call may involve the transportation of more than one person at a time, but shall be considered as only one call. III. SERVICES The services to be rendered under this Agreement by the AGENCY are the ambulance services normally rendered by the AGENCY to citizens of City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the COUNTY residing in 2012-2013 Interlocal Cooperation Agreement -Ambulance Services/Sanger' Page 2 of 8 the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. It is recognized that the officers and employees of the AGENCY have the duty and responsibility of rendering ambulance services to citizens of the AGENCY and the COUNTY. In the performance of these duties and responsibilities, it shall be within the sole responsibility and discretion of the officers and employees of the AGENCY to determine priorities in the dispatching and use of such equipment and personnel and the judgment of the officer or employee shall be final. The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide for the immmediate and direct supervision of employees, agents, contractors, sub -contractors and/or laborers of the COUNTY engaged in the performance of this Agreement. IV. PERFORMANCE OF SERVICES The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. V. COMPENSATION COUNTY agrees to pay to the AGENCY an estimated fee of $114,190.00 (rounded to the nearest dollar) based on a finding formula as follows: I. A fixed sum based on a population percentage .5085 per capita; said sum computes to $7,393.89. 2. A fixed sum of $240.8809 per ambulance transport for an estimated maximum amount of $29,869.24. Said sum is based upon 124 transports made by the AGENCY in fiscal year 2012. 3. A fixed sum based on 113.98 rural miles in the agreed operating territory; said sum computes to $76,927.15. 2012-2013 htlerlocal Cooperation Agreement -Ambulance Smim/Sanger- Page 3 of 8 The first and third sums are based upon population and mileage figures obtained from the North Central Texas Council of Governments. The second sum is based upon the definition of an "ambulance call" for purposes of this Agreement. Payment shall not be allowed for any instance in which a patient is not transported. Consistent with the reporting procedures described below, the AGENCY shall receive payment for transporting the patient regardless of the service delivery area in which the call originated. Requests for payment shall be submitted on the standardized ambulance transportation reporting form approved and provided by the COUNTY. It shall be the responsibility of the AGENCY to fully complete the forms and to provide complete and accurate patient information. Requests for payment shall be submitted within five (5) days of the performance of service by the AGENCY. Requests not timely submitted shall not be considered for payment. Requests for payment may be submitted by personal delivery, U.S. Mail, facsimile or computer telephone link to the office of the Denton County Fire Marshal. The date of submission shall be the date the filly documented request is received in said office. VI. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. VII. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, omissions and negligence of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VIII. RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, ornissionsand negligence of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. IX. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by Texas Government Code, Chapter 791 and Texas Health and Safety Code, Section 774.003. This Agreement is made in contemplation of the applicability of these laws to 2012-2013 Interlocal Cooperation Agreement -Ambulance Services/Sanger - Page 4 of 8 the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. X. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. XI. TERMINATION This Agreement may be terminated at any time by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated for reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XII. GOVERNMENTAL IMMUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendering of ambulance services under this Agreement as a part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and is hereby, invoked to the extent permitted under the law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived any immunity or defense that would otherwise be available to it against claims arising from the exercise of governmental powers and functions. 2012-2013 fnterlocal Cooperation Agreement -Ambulance Sewices/Sanger- Page 5 of 8 XIII. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations, representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIV. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XV. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions of this Agreement shall remain valid and in full force and effect to the fullest extent possible. XVI. AUTHORITY The undersigned officer or agents of the parties are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the Parties. XVII. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY: Denton County, Texas 110 West Hickory Street, 2nd Floor Denton, Texas 76201 Mary Horn Denton County Judge AGENCY: Sanger Volunteer Fire Department City of Sanger P.O. Box 1729 Sanger, Texas 76266 Name Title 2012-20131nterlocal Cooperation Agreement -Ambulance Sewices/Sanger- Page 6 of 8 Acting on behalf of and by the authority of Denton County Commissioners Court of Denton, Texas DATED: ATTEST: Denton County Clerk APPROVED AS TO FORM: Assistant District Attorney Acting on behalf of and by the authority of the Sanger Volunteer Fire Department DATED: APPROVED AS TO CONTENT: BY: Denton County Fire Marshal AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Agreement. James Wells, Denton County Auditor 2012-2013 Interlocal Cooperation Agreement -Ambulance Sery C&Sanger- Page 7 of 8 `aun� :aonMllua.n 1 3 1 4eP 1� r C'C}tft0$ a�geh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ workshop ❑Executive ❑Public Hearing Reviewed by Legal al I ❑ Yes ® Not Applicable Yes ® Not Applicable Council Meeting Date: December 3, 2012 Submitted By: Rob Woods City Manager Reviewed/Approval Initials Date r�— f. ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and possible action on covering the construction of sidewalks improvements for Keaton Road. FINANCIAL SUMMARY ❑N/A ❑GRANTFUNDS ❑OPFRATINGEYPENSE ❑REVENUE ❑CIP ®BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Council approved the original contract (in the amount of $108,415.00) during the July 16, 2012 session. Due to budget constraints Alternate 1 was not awarded at that time. The cost of alternate would be ($20,750.00) fiords are now available to cover the cost of this additional work. STAFF OPTIONS & RECOMMENDATION Stiff reconnnends awarding alternate one for the amount of $20,750.00. List of Supporting Documcnts/FxhibitsAtlaehed: Prior Action/Review by Council, Boards, Commissions or0ther Agencies: BID TABULATION SUMMARY �.'y v' oauy" Nu -Way Construction DCI Contracting, Inc. 2 L Construction LLC Job:Fifth Street & Keaton Road Sidewalk and Drainage Improvements P.O. Box 270416 2045 E. Hwy 380, Suite 100 P.O. Box 397 and Utility Improvements Flower Mound, Texas 75027 Decatur, TX 76234 Rhome, Texas 76078 Engineer: City of Sanger Phone 817-675-3888 Phone 940-626-0022 Phone 940-433-2670 Bid Date: July 3, 2012 BID BID BID PROJECT LOCATION AMOUNT AMOUNT AMOUNT Total Base Bid for Keaton Road -Phase One and Fifth Street Sections: `" $2,814,486.98 $167,275.00 $108,415.00 EMM Total Bid for Keaton Road Phase I & II &Fifth Street- * Rd Rd9 R35 oR ¢roe unn nn e.nn .cam ,... " total amount includes the unit prices submitted with the bid documents: The amount that was staff believes was to be ON( COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Fiance Workshop El Executive ❑ Public Hearing Reviewed b Le al y g ❑ Yes ® Not Applicable - Yes - � Not Applicable Council Meeting Date: December 3, 2012 Submitted By: Rob Woods City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE # ❑ RESOLUTION APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and possible action on the Advertisement for Request for Proposals (RFP) for project administration and surveyors pertaining to the CDBG grant program. FINANCIAL SUMMARY ❑N/A ®GRANIFUNDS ❑OPI:RATINGF.XPENSF. ❑REVIiNUE ❑CIP []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Staff is recommending advertising for RFP on January 9, 2013 for both the project administration of the CDBG grant and surveyors to provide services with the necessary field work and preparation of documents. STAFF OPTIONS & RECOMMENDATION Staff recommends approval for advertising. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: CITY OF SANGER, TEXAS GENERAL FUND REVENUE 8, EXPENDITURES OCTOBER 31.2012 YTD OVER BUDGET REVENUE -GENERAL FUND ACTUAL BUDGET (UNDER)SUDGET Taxes 92,675 2,418,500 (2,325,825) Franchise Fees 23,565 582,600 (559,035) License & Permits 12,160 86,210 (74,050) Fire & Ambulance 53,640 466,500 (412,860) Fines & Forfeitures 10,748 248,112 (237,364) Other 10,339 162,300 (151.961) Solid Waste 57,791 652.000 (594,209) TOTAL REVENUE 260,918 4,616,222 (4,355,304) ACTUAL% OF BUDGETED REVENUE 6% YTD (OVER) BUDGET EXPENDITURES -GENERAL FUND ACTUAL BUDGET UNDER BUDGET Administration 41,061 5 44,026 502.965 Police & Animal Control 84,131 11366,591 1,282,460 Fire & Ambulance 56,277 920,110 863,833 Municipal Court 11,858 211.793 199,935 Development Services 19,448 239,169 219,721 Streets 14,527 339,993 325,466 Parks & Recreation 53,931 578,598 524,662 Library 16,248 197,142 180,894 Solid Waste 50,864 560,000 5091136 TOTAL EXPENDITURES 348,345 4,957,417 4.609,072 REVENUE OVER (UNDER) EXPENDITURES (87,427) (341,195) 263,768 OTHER FINANCING SOURCES (USES) Transfer from 4A - 20,500 (20,500) Transfer from 4B 20.500 (20,500) Transferfrom Debt Service 110,000 (110,000) Transferfrom Enterprise Fund 200,000 (200,000) Transfer to Capital Project Fund CHANGE IN FUND BALANCE (87,427) 9.805 (97,232) FUND BALANCE - BOY 1,037,470 1,037,470 FUND BALANCE -EOY 950,043 1,047,275 (97,232) ACTUAL% OF BUDGETED EXPENDITURES 7% GENERAL FUND EXPENDITURES ®Actual BUDGET AND ACTUAL - ®Budget $1,400,000 al $1,200,000 $1,000,000 I $800,000 $600,000 --- $400,000 $200iF , 5- '. 1 ,FUR Adminlatmtlon POIIcosAnlmol Fire& Municipalourt Development $treeb ParkaB Llbmry Solld Weafe ConVol Ambulonw sorvlws Ro[rootlon 6% ex 6% 6% 8% 4% 9% s% 9% EXPECTED% OF BUDGETED EXPENDITURES 8% CITY OF SANGER, TEXAS ENTERPRISE FUND REVENUE & EXPENDITURES OCTOBER 31, 2012 OVER BUDGET REVENUE -ENTERPRISE FUND YTD ACTUAL BUDGET (UNDER)BUDGET Water' 127,982 1,290,119 (1,162,137) Wastewater 93,140 1,118,323 (1,025.183) Tap Fees 68,250 160,000 (91,750) Electric 560,059 7,947,500 (7,387,441) Interest 1,596 29,000 (27,404) Miscellaneous 4,551 51,500 (46,949) TOTAL REVENUE 855,578 10,596,442 (9,740,864) ACTUAL % OF BUDGETED REVENUE 8% (OVER) BUDGET EXPENDITURES -ENTERPRISE FUND YTD ACTUAL BUDGET UNDER BUDGET Administration 50,985 846,730 795,745 Water 47,462 1,007,383 959,921 Wastewater 24,366 646,021 621,655 Electric 395.639 6,412,483 6,016,844 Debt Service 15,748 781,675 765,927 TOTAL EXPENDITURES 534,200 9,694,292 9,160,092 REVENUE OVER (UNDER) EXPENDITURES 321,378 902,150 (580.772) OTHER FINANCING SOURCES (USES) Transfers to General Fund (200,000) 200,000 Transfers to Capital Project Fund (275,000) 275,000 Transfers to Cap Proj - W W (111,832) 111,832 Transfers to Storm Recovery Fund (154,000) 154,000 CHANGE 1N FUND BALANCE 321,378 161,318 160,060 FUND BALANCE. BOY 5,613,332 4,338,261 1,275,081 FUND BALANCE -EOY 5,934,710 4,499,569 1,435,141 ACTUAL% OF BUDGETED EXPENDITURES 6% ENTERPRISE FUND REVENUE BUDGET AND ACTUAL mgcrvu mgu0ctm s3.600 57.000000 t $5,000,000 $3,000.000 - $2,000,000 $11000.o00 s WWt a Wastowator T.P F.. ElocVlc Interest Mlxelianeous 10% 8% 43% 7% 6% 9% CXPECTED -/o OF BUDGETED REVENUE 8% mActual ENTERPRISE FUND EXPENDITURES BUDGET AND ACTUAL ® Budget k islP t}, {�{Elinit : �1{fit' ,C, ,satt a,'k)Ii $5,000,000{{ 4INJ �i �1 I4}ii� i,�s�yth ESh,h k H ;I 111�1i1il, l{h{ i , .sill lilt i $4,000,000 $2,000,000 - -- - $1,000,000 - $- y Attminlstmoon Wntor Wastowator Elac[ric Debt eorvlco 6% 5% G% 6 % 2% EXPECTED % OF BUDGETED EXPENDITURES 8% CITY OF SANGER, TEXAS CASH AND INVESTMENTS OCTOBER 31, 2012 CASH AND INVESTMENTS Unrestricted: Cash for Operations .Investments for Operations Restricted: Tourism' - Keep Sanger Beautiful (KSB)' Court Technology and Security' Equipment Replacement` Library Parks` Animal Control" One Plus Donations' Safety Incentive' Water Deposits Debt service Capital Projects: Capital Improvements TOTAL CASH AND INVESTMENTS CASH AND INVESTMENTS October 31, 2012 Capit Debt 2 'Deferred Revenue accounts closed out to appropriate Fund Balance accounts at the end of each rsscal year. ENTERPRISE DEBT SERVICE CAPITAL GENERALFUND FUND FUND PROJECTS FUND TOTAL $ 104,512 S 2.219,577 $ 44,780 $ 9,362 $ 2,378,231 559,511 448,982 1,008,493 1,237 1,237 156,483 38,979 195,462 49,928 49,928 4,385 4,385 231 231 313.837 313,837 951,304 347,180. 1,298,484 1,317,824 - 1,317,824 S 876,056 $ 5,290,734 $ 391,960 $ 9,362 $ 6,568,112 1% 3% 0% Cash and Investments as of October Name Acct. # Maturity Yield* Balance Pooled Cash 00-1000 0.40% $ 104,512 OPERATING ACCTS. $ 104,512 GF Contingency Reserve CD Prosperity 00-1039 4/26/2013 0.35% $ 203,784 GF Contingency Reserve CD 642606 00-1043 7/13/2013 0.40% 204,398 GF Contin enc Reserve MM 2487969 00-1031 0.65% 151,329 CONTINGENCY RESERVE $ 559,511 GF Equipment Replacement CD 719706 00-1033 7/6/2013 0.80% $ 61,637 GF Equipment Re lacement MM 2376237 00-1032 0.65% 94,846 EQUIP MENT !REPLACEMENT $ ;; 156,483 Library CD 702994 00-1035 1/22/2013 0.80% $ 49,928 Beautification Board Deferred Revenue 00-2615 1,237 Park Board Deferred Revenue 00-2620 d WzF '*`Deferred Revenue accounts close to Fund Balance at year-end. Restricted Y Y Y Y Y Cash and Investments as o October r CASH $ 2,219,577, 'Pooled Cash 00-1010 $ 85,663 Y Water Deposit CD 2375850 00-1041 1/3/2013 1.25% 228,174 Y WATER DEPOSIT REFUND ACCT. $ 313 837 Sewer Capital Reserve CD 642584 00-1044 10/23/2012 0.45% $ 278,210 Y Sewer Capital Reserve MM 2380226 00-1038 0.65% 101,641 Y SEWER' CAPITALRESERVE '' $ 379 851 Water Capital Reserve MM 2376156 00-1037 0.65% $ 298,085 Y Water Capital Reserve CD 459844 00-1043 1/3/2013 0.50% 639,888 Y WATER CAPITAL' RESERVE -, $ 937973` Combined EF Debt Service MM 2376113 00-1039 0.43% $ 587,814 Y EF Bond Reserve CD 459585 00-1046 1/3/2013 0,90% 349,683 Y 99 &96 Bond Reserve MM 2381400 00-1033 0.65% 13,807 Y BOND FUND RESERVES $ 951 304' EF Reserve CD 642541 00-1040 3/25/2013 0.45% $ 102,596 EF Contingency Reserve CD 459739 00-1047 1/3/2013 1.25% 16,212 EF Contingency Reserve CD 737860 00-1014 2/14/2013 0.90% 304,604 EF Contingency Reserve MM 2809753 00-1012 0.6501 9F 570 Equipment Replacement MM 2376202 00-1034 0.65% $ 38,979 Y Plus 00-2605 0 75% 231 Y 'Deferred Revenue accounts close to Fund Balance at year-end. Cash andInvestments of October 2012 Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.40% $ 104,703 Y Cash NOW 900020693 Prosperity 00-1010 45,240 Y 4A MM 902551273 Prosperity 00-1012 0.20% 556,196 Y Sanger TX Ind Corp CD 486639 00-1013 4/2/2013 0.35% 93,343 Y " TOTAL CASH AND INVESTMENTS $ 799,482 4B Certificates of Deposit. Money Market and Cash Acct' Name Acct. # Maturity Yield Balance Restricted Pooled Cash 00-1000 0.40% $ 5,311 Y Cash MM 2379694 00-1010 0.40% 147,574 Y 4B CD 653500 00-1013 4/3/2013 1.30% 21,160 Y 4B CD 659924 00-1014 5/12/2013 0.80% 20,966 Y 4B CD 664243 00-1015 6/5/2013 0.90% 21,031 Y 46 CD 673277 00-1016 7/9/2013 0.80% 20,990 Y 4B CD 686115 00-1017 8/14/2013 0.60% 20,973 Y 4B CD 689521 00-1018 9/11/2013 0.60% 20,906 Y 4B CD 694371 00-1019 10/14/2013 0.70% 20,909 Y 4B CD 697230 00-1020 11/17/2012 1.30% 20,978 Y 4B CD 699934, 00-1021 12/18/2012 1.25% 20,970 Y 4B CD 702285 00-1022 1/13/2013 0.80% 20,802 Y 4B CD 706078 00-1023 2/19/2013 1.30% 20,682 Y 4B CD 720097 00-1024 11/9/2012 1.00% 20,463 Y 48 CD 720119 00-1025 3/9/2013 0.80% 20,514 Y r' r �''' �` ref - ��' .r. `�`. �. �•; 5 Cash and Investments 999-00-1000 Cash and Investments 003-00-1010 $ 391