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11/19/2018-CC-Agenda Packet-RegularSANGER *TEXAS AGENDA CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 19, 2018 7:00 PM 502 ELM STREET SANGER, TEXAS 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). 3. CONSENT AGENDA: a) Approval of Minutes 1. City Council Regular Meeting, November 5, 2018 b) Approval of Vendor Agreement for the Comprehensive Energy Assistance Program (CEAP) Between Texoma Council of Governments (TCOG) and the City of Sanger, Texas; And, Authorize City Manager to Execute Agreement. c) Approval of Interlocal Cooperation Agreement for Fire Protection Services Between Denton County and The City of Sanger; And, Authorize the Fire Chief to Execute Agreement. d) Approval of Interlocal Cooperation Agreement for Ambulance Services Between Denton County and The City of Sanger; And, Authorize the Fire Chief to Execute Agreement. e) Approve Appointing the Following Citizens to Open Board Positions For a Two - Year Term: Library Board — Place 5 Sharon K. Knappe Planning and Zoning Commission — Alternate Sally Amendola Zoning Board of Adjustments —Alternate Sally Amendola 4. Consider Any Items Removed from Consent Agenda. REGULAR AGENDA No Items. 5. INFORMATION ITEMS: a) Atmos Energy Rider GCR — Rate Filing Under Docket No. 10170. 6. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). 7. ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessi e t the general public at all times. Said notice was posted on the following date and time: t / -1 . M., and remained posted continuously for at least hours X lomtoa,# � e schedule t�ime�ofsaid meeting and shall remain posted until meeting is adjourn�tltl� 0 Sq�`'v� Cheri e City Secretary a City of Sanger, Texas ��''�� TEXAS a`a• This facility is wheelchair accessible anaiking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.Please contact the City ,Secretary's office at (940) 458-7930 for further information. CITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING Monday, November 5, 2018 - 7:00 PM. 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilman Lee Allison, Councilman Bill Boutwell, Councilman David Clark, Councilman Allen Chick. COUNCIL MEMBERS ABSENT: None The Mayor and five (5) Council Members were present constituting a quorum. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; Finance Director Clayton Gray; Director of Development Services/Building Official Ramie Hammonds; Muzaib Ruiz, Planner; City Secretary Cheryl Price, Library Director Audrey Tolle. 1. Call Meeting to Orderl, Invocation, Pledge of Allegiance. Mayor Muir called the Monday, November 5th, 2018 City Council Meeting to order at 7:05 PM. The Invocation was given by Councilman Allison and the Pledge of Allegiance was led by CouncilmanBoutwell. 2. CITIZEN INPUT: (Citizens are allowed 3 minutes to spear The City Council is unable to respond or to discuss any issues brought up during this section). No citizens approached the podium who wished to speak. 3. CONSENT AGENDA: a) Approval of Minutes 1. City Council Regular Meeting, October 1, 2018 2. City Council Regular Meeting, October 15, 2018 Item 3b) was Removed from Consent Agenda so that Councilman Boutwell could vote on the item. He was not present at the last two meetings and noted he would abstain from voting on the approval of the minutes. A motion was made by Councilman Clark to approve Consent Agenda Item a) 1. City Council Regular Meeting, October 1, 2018; 2. City Council Regular Meeting, October 15, 2018. The motion was seconded by Councilman Allison. The motion to approve carried with a 4-0 vote with Councilman Boutwell abstaining because he was not present at the meetings. 4. Consider Any Items Removed from Consent Agenda. b) Approval of Interlocal Cooperation Agreement for Library Services Between Denton County and the City of Sanger; Authorizing the Director of Library Services to Execute the Agreement. A motion was made by Councilman Boutwell to approve the Interlocal Cooperation Agreement :for Library Services between Denton County and the City of Sanger and authorizing the Director of Library Services to Execute the agreement. The motion was seconded by Mayor Pro Tem Bilyeu. The motion to approve carried unanimously with a 5-0 vote. REGULARAGENDA S. Consider, Discuss and Act on Ordinance No. 11-01-18 — Granting to Waste Connections Lone Star Inc., the Exclusive Right, Privilege, and Franchise for the Term of Five (5) years to Use the Public Streets, Highways, or Thoroughfares Within the City of the Purpose of Engaging in the Business of Collecting, Transporting, Recycling and disposing of Solid Waste Using Roll -Out Containers, Construction Roll -Off Containers From Commercial and Industrial Premises, and Development Projects Within the City, and Other Types of Containers; Approving an Exclusive Franchise Agreement Attached as Exhibit "A" and Authorize the Mayor to Execute the Agreement; Providing a Severability Clause; and Providing an Effective Date. City Manager Alina Ciocan summarized that staff was able to negotiate the contract successfully with all of the points which were discussed in the prior City Council meeting. She summarized the following discussion points: • The agreement covers the option to request that the Service Provider reduce the frequency of service from twice a week to once a week. • If there is a decision by City Council to change the frequency of service to once a week, the Service Provider will agree to provide larger (95 Gallon) recycle carts as requested by the residents. • If decision is changed to once a week, the rate will be the rate provided with the Request for Proposal (RFP) in addition to any approved rate increase increments that have occurred prior to the change. • Provide two (2) special events per year (previously only provided one (1) event). • Agreed to provide thirteen (13) Recycling containers for City facilities. • Agreed to provide twenty (20) containers for the annual trash -off. • Agreed to all reporting as noted in Section 20 of the Agreement. Staff is satisfied with the contract as presented and recommends approval. Mayor Muir thanked staff for all of the effort spent on this contract. Norm Bulaich, Municipal Marketing Manager, Waste Connections was recognized and introduced Brian Ctdhane, the Site Manager; and, Marty Grant District, Manager. He thanked the City for the business and confidence in them and for granting them the contract for the next five years. He introduced Brian Culhane the Site Manager who runs the Justin office and Marty Grant District Manager. Mayor Muir thanked them for coming to the meeting. City Manager Alina Ciocan noted to Waste Connections that the City will need a letter from them within 60 days that says they accept the franchise. This was requested per our City Attorney who also reviewed the contract. A motion was made by Mayor Pro Tom Bilyeu to approve Ordinance No. 11-01-18 — granting to Waste Connections Lone Star Inc., the exclusive right, privilege, and franchise for the term of five (5) years to use the public streets, highways, or thoroughfares within the City for the purpose of engaging in the business of collecting, transporting, recycling and disposing of solid waste using roll -out containers, construction roll -off containers from commercial and industrial premises, and development projects within the City, and other types of containers; approving an exclusive franchise agreement attached as Exhibit "A' and authorize the Mayor to execute the agreement; providing a severability clause; and providing an effective date. The motion was seconded by Boutwell. The motion to approve carried unanimously with 5-0 vote. 6. Conduct a Public Hearing for a Replat of Lot 1R, Lot 2R, and Lot 3R, Block A, Sanger Industrial Addition, Being a Replat of Blocks 1, 2, 7 & 8 of Original Town of Sanger in the City of Sanger, Being Approximately 5.06 Acres of Land Situated in the Reuben Bebee Survey, Abstract No. 29 Generally Located East of 2nd Street and North of Bolivar Street. Director of Development Services Ramie Hammonds summarized. This is a City property that went before the Planning and Zoning Commission in September of 2017; and, there was no quorum at the following Council Meeting. To be fully transparent they are bringing it before Council tonight. This plat was recommended for approval by the Planning and Zoning Commission and did not go to Council because there was no quorum so it was approved because of the time period requirement. Mayor Muir informed members of the audience that this is a property owned by the City and is being platted by the City. The zoning is also being considered to lower the uses from heavy industrial to a lighter zoning which would be more conducive to the downtown area. Mayor Muir opened the Public Hearing at 7:18 PM and solicited any persons who wished to speak. There being no citizens approaching the podium who wished to speak, Mayor Muir closed the Public Hearing at 719 PM. 7. Consider, Discuss and Act on a Replat of Lot 1R, Lot 2R, and Lot 3R, Block A, Sanger Industrial Addition, Being a Replat of Blocks 1, 2, 7 & 8 of Original Town of Sanger in the City of Sanger, Being Approximately 5.06 Acres of Land Situated in the Reuben Bebee Survey, Abstract No. 29 Generally Located East of 2nd Street and North of Bolivar Street. Director of Development Services Ramie Hammonds summarized. This is basically a replat from four lots to three lots and is putting it into a configuration that is better for development. Mayor Muir noted that in the future there will be a work session and further discussion regarding the property. Ms. Hammonds noted that this will be brought in for zoning change in the future, the larger lot will be brought forward as I-2 to I-1 and the other two lots from I-1 to B-3. There was brief discussion regarding Elm Street which is adjacent to the property. A motion was made by Mayor Pro Tom Bilyeu to approve the replat of Lot 1R, Lot 2R, and Lot 3R, Block A, Sanger Industrial Addition, being a replat of Blocks 1, 2, 7 & 8 of Original Town of Sanger in the City of Sanger, being approximately 5.06 Acres of land situated in the Reuben Bebee Survey, Abstract No. 29 generally located east of 2nd Street and north of Bolivar Street. The motion was seconded by Councilman Boutwell. There was a brief discussion regarding Elm Street. The motion to approve carried unanimously with a 5-0 vote. 8. Consider, Discuss and Acton the Final Plat of Lots 1 and 2, Block A, of Lois Business Park Addition, Being 4.29 Acres in the R. Bebee Survey Abstract Number 29, an Addition to the City of Sanger, Generally Located South of Lois Road East and Approximately 1250 Feet East of the Intersection of Lois Road East and I-35 Northbound Service Road. Director of Development Services Ramie Hammonds summarized noting that this is the Lois Road Business Park and is located directly to the south of Walmart. The Applicant is proposing to divide this into two lots of approximately two acres each to build approximately two (2) 3 0,000 square foot warehouses. This went before the Planning and Zoning Commission who recommended approval contingent upon the Civil Plans being completed. The Civil Plans have been approved, and all of the engineer's items have been addressed. Staff recommends approval. She also noted there is atwelve (12) foot access dedicated on the plat; and, there was an additional twelve (12) foot access which was dedicated by separate instrument totaling 24 feet of access dedicated. There was brief discussion and Mayor Pro Tem Bilyeu voiced concern on development in the area and if it was going to be a cohesive development of property and that Council did not want to see patchwork developments. Ms. Hammonds noted that the land directly to the west of the development is owned by the same people and it will be a part of a phased development. They are wanting to come back at a different time to finalize those phases and wanted to start with these two phases fast. She did note that the corner piece does not belong to them. City Manager Alina Ciocan noted that a few years back she met with the property owner on this development and they were envisioning an Industrial Park which is being driven by need. She advised that they have about 134 acres in that area. Mayor Muir requested noted that he would like to see a conceptual type plan. Councilman Allison summarized that this is not an unusual requirement to ask from developer. That it should be something that we do with projects such as this so we can see what it would look like. Ms. Hammonds noted that she could visit with the engineer and see if they could provide something. Mayor Pro Tom Bilyeu noted that they are not trying to micro -manage but it is the opportunity for input on what it is going to look like. If we take the time for residential subdivisions we should look at the Commercial and Industrial items in the same way. A motion was made by Mayor Pro Tem Bilyeu Councilman to approve the final plat of Lots 1 and 2, Block A, of Lois Business Park Addition, being 4.29 Acres in the R. Bebee Survey Abstract Number 29, an addition to the City of Sanger, generally located south of Lois Road East and approximately 1,250 feet east of the intersection of Lois Road East and I-35 northbound service road. The motion was seconded by Councilman Chick. The motion to approve carried unanimously with 5-0 vote. 9. Consider, Discuss and Act on the Minor Plat of Lots 1-3, Block A, of Railroad Avenue Addition, Being 0.667 Acres of Land Situated in the Reuben Bebee Survey A-29, an Addition to the City of Sanger Generally Located Northeast of the Intersection of Railroad Avenue and Smith Street. Director of Development Services Ramie Hammonds summarized noting this is a piece of property that was one (1) lot and they are dividing it into three (3) lots. It is in the SF-10 zoning district. Two (2) of the lots did not meet the minimum depth for the lots and have been before the Zoning Board of Adjustments and a variance was granted. With the variance approved, the lots do conform and staff recommends approval. There was concern as to how sewer was being brought to the lots and it was noted that is has been taken care of The property is on the corner of Jones and Smith Streets. The Planning and Zoning Commission recommended approval with a 6-0 vote. Councilman Allison asked what the concern was about the sewer. There was brief discussion regarding options and details and it was noted that they will bring the sewer down the front of the property. Councilman Clark asked what the variance was on the depth of the lot that was granted. Ms. Hammonds noted that it was from a 100=foot depth to a 95-foot depth. The lots still meet the minimum square footage. A motion was made by Councilman Boutwell to approve the minor plat of Lots 1-3, Block A, of Railroad Avenue Addition, being 0.667 acres of land situated in the Reuben Bebee Survey A-29, an addition to the City of Sanger generally located northeast of the intersection of Railroad Avenue and Smith Street. There was minor discussion with the applicant regarding the quality of homes that were to be built. The motion was seconded by Councilman Allison. The motion to approve carried unanimously with a 5-0 vote. 10. INFORMATION ITEMS: a. Monthly Financial Report —September 30, 2018. b. Capital Projects Recap —October 30, 2018. c. Disbursements -October 2018 City Manager Alina Ciocan noted that the General Fund has exceeded projections and we have collected 106 percent of projected revenues. The General Fund expenditures were at 89 percent and all of the expenditure's categories were within the projections. The exception is Solid Waste where there has been an increase in expenditures, but also an increase in revenues. In the Enterprise Fund we have collected 102 percent water; and, wastewater performed over projections. Electric got very close at 99 percent of projected revenue. Expenditures were at 101 % which was due to higher operating costs (purchase of more electricity). Overall, we ended the year in good shape. City Manager Alina Ciocan noted regarding Capital Projects that there will be a Work Session at the next Council on FM 455. The engineer that is performing the engineering work for TxDOT will be there and speak of the timing and the options we will have for this project. It was noted that the City will use the same engineer. Councilman Clark asked for an update on McReynolds. It was noted that staff will provide an update. 11. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish to discuss at a future meeting, A Council Member may inquire about a subjectfor which notice has not been given. Astatement ofspecific factual information or the recitation of existingpolicy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor). Councilman Bout -well noted speed limits in subdivisions and that he did not see any signage in the subdivisions. It was noted that it is a standard in residential areas to be 30 MPH unless otherwise posted. City Manager Alina Ciocan questioned if the Mayor and Councilmembers were going to be at the next City Council meeting because it is Thanksgiving week. It was noted all Council Members would beat the meeting. She noted there would be a work session at 6:00 PM. 12. ADJOURN. There being no further business Mayor Muir adjourned the meeting at 7:53 PM. SANGER *TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable COUNCIL MEETING DATE: SUBMITTED BY: November 19, 2018 Kristen Wallace — Accounting Tech III/Utility Billing City Manager Reviewed/Approval Initials Date I ( TrIT ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Approval of Vendor Agreement for the Comprehensive Energy Assistance Program (LEAP) between Texoma Council of Governments (TCOG) and the City of Sanger, Texas; And, Authorize City Manager to Execute Agreement. FINANCIAL SUMMARY ®N/A ❑GRANTFuNDS ❑OPERATINGEXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The purpose of (CEAP) is to maintain an energy supply to heat and cool the residences of eligible low-income clients funded from the Low -Income Home Energy Assistance Program (LIHEAP). Texoma Council of Governments will interview, and require the clients to provide proof of low income. If the client qualifies for the program, TCOG will make a pledge via email to their utility account and within 30 days we receive a check for the amount of the pledges for our customers that have qualified for this program. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Vendor Agreement Comprehensive Energy Assistance Program Prior Action/Review by Council, Boards, Commissions or Other Agencies: N/A VENDOR AGREEMENT COMPREHENSIVE ENERGYASSISTANCE PROGRAM The purpose of the Comprehensive Energy Assistance Program ("CEAP") funded from the Low - Income Home Energy Assistance Program ("LIHEAP") grant is to maintain an energy supply to heat and cool the residences of eligible low-income clients. The Energy Services provider, (or "Vendor,") agrees to honor the purpose of the CEAP grant and to accept pledges of payment from CEAP agencies only for certified customers to whom Vendor continues to provide energy services. The Energy Assistance Provider, (or "Agency",) agrees to make payments only for eligible low-income clients. This vendor agreement is by and between: Texoma Council of Governments Energy Assistance Provider (Agency) MiL: City of Sanger (TX) (Vendor) Vendor and Agency agree to assist customers in the following counties: Sanger, TX in Denton County This agreement shall be effective from the 9th day of Nov.2018 for a period not to exceed two years from the effective date. Either party may terminate this agreement by written notice. Such written notice of termination shall not affect any obligation by either party incurred prior to the receipt of such notice. Notice shall be sent via certified mail with return receipt requested. City of Sanger (Vendor Name) (Vendor Mailing Address) Texoma Council of Governments, Energy Services Programs (Agency Name) 1117 Gallagher Drive, Sherman, TX 75090 (Agency Mailing Address) Revised December 2017 The Agency named above represents and warrants to Vendor that it is a subrecipient of the Texas Department of Housing and Community Affairs ("TDHCA") and as such is authorized and has received funding from the TDHCA to provide bill payment assistance service for eligible low-income households. The Vendor named above represents and warrants that it will apply any payments received from Agency to the account of the customer that the Agency has determined to be eligible under the CEAP guidelines and such is a "Certified Customer". Vendor will, with reference to a Certified Customer: Extend the LEAP applicant's energy service for up to five business days while the Agency determines whether the CEAP applicant is eligible pursuant to the CEAP guidelines, ,a Upon accepting pledge from Agency for Certified Customer, continue or restore energy ' service to Certified Customer with no increases in charges, service charges or other charges affecting the total cost of the bill, except as allowed by the stated tariff cost registered with the Public Utility Commission "PUG" and/or Texas Railroad Commission, in the event the full past due balance is not paid by the Agency, the Certified Customer must pay the remaining balance on or before the disconnect date stated in the customer's Disconnect Notice required by PUC regulations in order to avoid disconnection or be eligible for reconnection. Nothing in this agreement requires the Vendor to reconnect the customer upon receipt of a pledge that does not cover the full past due balance or if the customer has already been disconnected by the time the pledge is received by the Vendor. Invoice the Certified Customer in accordance with Vendor's normal billing practices Upon verbal or written request from Agency, provide at no cost to the Agency the Certified Customer's billing and usage history for previous twelve months, or available history plus monthly estimates if less than twelve months of billing history and usage is available. Vendor will transmit such billing history via electronic maii.or facsimile as soon as possible, but no later than forty-eight hours following the request. ® Work with Agency and Certified Customer to explore the feasibility of offering flexible payment arrangements that may include, without limitation, waiving security deposits, reconnect fees, application fees, and all other fees whenever possible, ® Not discriminate against Certified Customer in price or services, including the availability of deferred payment plans, level or average payment plans, discount, budget, advance payment or other credit plans. Not refuse to provide energy service or otherwise discriminate in the marketing and provision of energy service to any Certified Customer because of race, creed, color, national origin, ancestry, sex, marital status, lawful source of income, level of income, disability, financial status, location of customer in an economically distressed geographic area, or qualification for low-income or energy -efficiency services. Revised December 2017 • Allow Agency forty-five days from the date of the pledge to forward payment to the Vendor. Vendor agrees not to consider the portion of the Certified Customer's account to be paid by the Agency delinquent if said payment is received within the above mentioned forty-five day period and Vendor is provided with a verbal or signed pledge from the Agency within forty-five days of identifying a Certified Customer. • Not interrupt service if Certified Customer is eligible under PUC regulations, or other state agency regulations (as applicable), and enters into an agreementwith the Vendor concerning how the Certified Customer will pay the balance owed Vendor and the Certified Customer is meeting the obligation under such agreement. • If the Agency has paid for an initial deposit or similar refundable instrument, upon the termination of service to the Certified Customer, the Vendor shall return funds including interest (after any balance owed) to the Agency in accordance with PUC regulations or other state agency regulations (as appligfable). The Agency will'. • Obtain written permission for Agency to request and have access to customer information, including confidential or personal account information, credit and payment history, from customers seeking Agency's assistance. social Security numbers are not required for the CEAP program and may not be disclosed to Agency. • provide to Vendor, at Vendor's request, customer's written permission for Agency's access to customer information as stated above. Not provide pledges on behalf of a Certified Customer to Vendor without having — adequate funds to pay such pledge. • Pay pledges within forty-five days of making pledge to Vendor. Determine if a customer is a Certified Customer within five days of contacting Vendor. Provide Vendor a list of names, telephone numbers and e-mail addresses of Agency staff designated to make pledges on behalf of the Agency and Certified Clients, if requested from Vendor. The terms of any confidential transaction under this agreement or any other information exchanged by the Agency and Vendor relating to any transaction shall not be disclosed to any person not employed or retained by the Agency or Vendor, their affiliates, or brokers, except to the extent disclosure is 1) required by law; 2) necessary to disclose to the other party in connection with a dispute between the parties; 3) otherwise permitted by written consent of the other party; 4) required by guarantors to be disclosed; S) information which must be disclosed to a third party to transmit energy; 6) to meet reliability council, regulatory, administrative, judicial, governmental, or regulated commodity exchange requirements where necessary; or 7) of information which was or is hereafter in the public domain (except by breach of this Agreement). Revised December 2017 Authorized Vendor Signature Date Typed Name of Authorized Signature Title Vendor (Area Code) Telephone Number n, Agency 903-813-3537 Agency (Area Code) Telephone Number November 9, 2018 Executive Director Revised December 2017 SANGER *TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special M Consent Reviewed by Finance I ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal ❑ Yes ® Not Applicable ❑ Yes M Not Applicable COUNCIL MEETING DATE: SUBMITTED BY: 11-19-18 Chief David Pennington City Manager Reviewed/Approval Initials V Date I ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION M APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID M AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Approval of Interlocal Cooperation Agreement for Fire Protection Services Between Denton County and The City of Sanger; And, Authorize the Fire Chief to Execute Agreement. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATINGEXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Approval for County Fire Agreement with Denton County Emergency Service Office to provide Fire Suppression to the 113. Square miles of unincorporated area in North Denton County. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Interlocal Agreement for Fire Protection Services Prior Action/Review by Council, Boards, Commissions or Other Agencies: N/A e THE COUNTY OF DENTON § § SANGER VOLUNTEER FIRE4 § DEPARTMENT STATE OF TEXAS § L'4TERLOCAL COOPERATION AGREEMENT FIRE PROTECTION SERVICES THIS AGREEMENT, which has an effective date of October 1, 2018, is made and entered into by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as "the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related sei vices for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under the laws of the State of Texas and engaged in the provision of fire protection services and related services for the benefit of the citizens of the City of Sanger; and WHEREAS, the AGENCY is the owner and operator of certain fire protection vehicles and other equipment designed for the extinguishing of fire and prevention of damage to property and injury to persons from fire and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to provisions of the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352, and NOW, THEREFORE, the COUNTY and the AGENCY, for the mutual promises, covenants, Agreements and consideration stated herein, agree as follows: 1. TERM The term of this Agreement shall be for the period beginning of October 1, 2018, and ending September 30, 2019. 11. SERVICES The services to be rendered in accordance with this Agreement by the AGENCY are the fire protection services normally rendered by the AGENCY to citizens of the City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the 2018-2019 Interlacal Corporation Agreement— Fire Protection Services/Songer Page 1 of 6 COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. These services are rendered in consideration of the basic funding and the separate per call fee set forth in this Agreement for the common good and benefit and to serve the public convenience and necessity of the citizens of the COUNTY who are not otherwise protected with respect to fire prevention, extinguishment, safety and rescue services. The services to be rendered are as follows: A. The AGENCY shall make available and provide emergency fire prevention, extinguishment, safety and rescue services within the agreed or specified territory or jurisdiction of the AGENCY. B. The AGENCY shall respond to requests for fire protection services made within the portion of the COUNTY designated as "Sanger" as set out in Exhibit "A". C. The COUNTY agrees that, in the event a fire in the AGENCY's unincorporated designated area which the AGENCY considers to be of an incendiary nature and upon request by the AGENCY, the County Fire Marshal will dispatch investigation personnel to the fire scene within a response time sufficient to legally maintain and protect all evidence of said fire and will conduct all appropriate investigation and assist in the prosecution of any case of arson. The AGENCY shall not be responsible for investigations of suspected incendiary fires in the unincorporated areas, but shall cooperate with the County Fire Marshal in immediately relating all pertinent information possible to the investigator(s). D. The COUNTY agrees that the County Fire Marshal may assist in the conduct of appropriate investigations of a fire which the AGENCY considers to be of incendiary nature in the AGENCY's incorporated area upon request of the AGENCY. E. The AGENCY shall submit monthly statements on the Texas Fire Incident Reporting System's standardized forms to the Denton County Fire Marshal, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. This form will serve as the billing statement to the COUNTY for reimbursement of calls made in the unincorporated area. The Denton County Fire Marshal shall provide the forms upon request from the AGENCY. F. The AGENCY, in the performance of its duties and responsibilities under this Agreement, shall have the responsibility, within the sole discretion of the officers and employees of the AGENCY, except as otherwise determined by the Denton County Fire Marshal, to determine priorities in the dispatching and use of the AGE, NCY's equipment and personnel, and the judgment of any such officer or employee as to such matters shall be the final determination. 2018-2019 Tnterlocal Corporation Agreement— Dice Protection Services/Sanger Page 2 of 6 The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide immediate and direct supervision of employees, agents, contractors, sub -contractors and/or laborers of the COUNTY engaged in the performance of this Agreement for the mutual benefit of the COUNTY and the AGENCY. III. PERFORMANCE OF SERVICE The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and. shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. IV. COMPENSATION The COUNTY agrees to pay to the AGENCY for the fall performance of services as provided in this Agreement the sum of $10,000.00, payable upon execution of this Agreement, and further agrees to pay the sum of $550.00 per fire call in the designated unincorporated areas of the COUNTY from October 1, 2018 to September 30, 2019. The COUNTY anticipates the AGENCY to run approximately 315 fire calls for a total funding of $173,250.00 for fire calls. The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated to be $183,250.00. The COUNTY will make no payment to the AGENCY for service provided outside the agreed service district whether by Mutual Aid Agreement or otherwise. The AGENCY understands and agrees that payment by the COUNTY to the AGENCY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY and in conformance with applicable state law. V. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. 2.018-2019 interloca! Corporation Agreement— Fire Protection Services/Sanger Page 3 of 6 V1. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VIL RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. Vul. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352. This Agreement is made in contemplation of the applicability of these laws to the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. Ix. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. X. TERIVIIAIATION This Agreement may be terminated any time, by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. in the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to the termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. 2018-2019 Snterlocal Corporation Agreement —Fire Protection services/Sanger Page 4 of 6 Acceptance of -such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of ibis Agreement. XI. GOVERNMENTAL D MUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendition of fire protection services under this Agreement as part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, involved to the extent permitted by law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived, any immunity or defense that would otherwise be available to it against claims arising from the exercise of government powers and functions. XII. ENTME AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XITI. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XIV. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the fullest extent possible. Xv. AUTHORITY The undersigned officer or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties. 2018-2019 interlocal Corporation Agreement —Fire Protection Services/Sanger Page 5 of 6 XV1. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "An EXECUTED in triplicate originals on the dates set forth below. COUNTY Denton County, Texas 110 West Hickory Street, 2na Floor Denton, Texas 76201 LIZ Mary Hom Denton County Judge Acting on behalf of and by the authority of Denton County Commissioners Court of Denton County, Texas DATED: ATTEST: Denton County Cleric APPROVED AS TO FORM: AGENCY Sanger Volunteer Fire Department P.O. Box 1729 Sanger, Texas 76266 rim w- Fire Chief Acting on behalf of and by the authority of the Sanger Volunteer Fire Department DATED: APPROVED AS TO CONSENT: Denton County Fire Marshall BY: Assistant District Attorney AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Contract/Agreement. James Wells, Denton County Auditor 2oi g-2o19 lnterlocal Corporation Agreement —Fire Protection Services/Sanger Pago 6 of 6 Sanger.Fire District — — oPixoPa::acvu _ �-NA'OFPOMs CEMEIfl(i avwans OOI _ 1 City Population \ ` nger E 1 i 0 Mew Mep _ � 1 _I r; Au n " -'� T P�"� j1,. , TECHNOLCGE EIMCES rs � � � OENTDN: GOIINTY.-. SANGER *TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special M Consent Reviewed by Finance I ❑ Workshop ❑ Executive ❑Public Hearing ReviewedbyLegal ILI ❑ Yes I M Not Applicable Yes IN Not Applicable COUNCIL MEETING DATE: SUBMITTED BY: 11-19-18 Chief David Pennington City Manager Reviewed/Approval Initialsfi Date u 1419 ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ® AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Approval of Interlocal Cooperation Agreement for Ambulance Services Between Denton County and The City of Sanger; And, Authorize the Fire Chief to Execute Agreement. FINANCIAL SUMMARY ❑N/A ❑GRANTmms ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED —]NON FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure, Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM Approval for County Fire Agreement with Denton County Emergency Service Office to provide Emergency Medical Services to the 113. Square miles of unincorporated area in North Denton County. STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents/Exhibits Attached: • Interlocal Agreement for Ambulance Services. Prior Action/Review by Council, Boards, Commissions or Other Agencies: N/A THE COUNTY OF DENTON § § SANGER VOLUNTEER FIRE § DEPARTMENT -AMBULANCE § SERVICES STATE OF TEXAS § INTERLOCAL COOPERATION AGREEMENT AMBULANCE SERVICE TIOIS AGREEMENT, which has an effective date of October 1, 2018, is made and entered into by and between Denton County a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Sanger Volunteer Fire Department, a non- profit agency, located in Denton County, Texas, hereinafter referred to as "the AGENCY". WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under the laws of the State of Texas and engaged in the provision of ambulance services and related services for the benefit of the citizens of the City of Sanger; and WHEREAS, the AGENCY is an owner and operator of certain ambulance vehicles and other equipment designed for the transportation of persons who are sick, infirmed or injured and has in its employ trained personnel whose duties are related to the treatment of said individuals and the use of such vehicles and equipment; and WHEREAS, the COUNTY desires to obtain emergency ambulance and related services for the benefit of residents of the COUNTY living in unincorporated areas of the COUNTY which the AGENCY is capable of providing; and WHEREAS, the provision of emergency ambulance and related services is a governmental function that serves the public health and welfare and is of mutual concern to both the COUNTY and the AGENCY; and . WHEREAS, the COUNTY desires to expend County funds to defray the expense of establishing, operating and maintaining emergency ambulance services in the County; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to the provisions of Texas Government Code, Chapter 791 and Texas Health and Safety Code, Section 774.003, and 2019-2019 Snterloeal Corporation Agreement —Ambulance Services/Sanger Page 1 of NOW THEREFORE, the COUNTY and the AGENCY, in consideration of the mutual promises, covenants, and Agreements stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2018, and ending on September 30, 2019. II. As used herein, the words and phrases hereinafter set forth shall have the meanings as follows: A. 'Emergency" shall mean any circumstance that calls for immediate action and in which the element of time in transporting the sick, wounded or injured for medical treatment is essential to the health or He of a person or persons. Whether an emergency, in fact, exists is solely up to the discretion of the AGENCY. For dispatch purposes only, "emergency" shall include, but not be limited to: 1. The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to a place where emergency medical treatment may be obtained; or 2. The representation by the individual requesting ambulance service that an immediate need exists for the transportation of a person from any location within the agreed operating area of the AGENCY to the closest medical facility. B. "Rural area" means any area within the boundaries of the COUNTY, but outside the corporate limits of all incorporated cities, towns and villages within the COUNTY. C. "Urban area" means any area within the corporate limits of an incorporated city, town or village within the COUNTY. D. `Emergency ambulance call" means a response to a request for ambulance service by the personnel of the AGENCY in a situation involving an emergency, as defined above, by an ambulance vehicle. A single response to a call may involve the transportation of more than one person at a time, but shall be considered as only one call. III. SERVICES The services to be rendered under this Agreement by the AGENCY are the ambulance services normally rendered by the AGENCY to citizens of City of Sanger in circumstances of emergency, but which services will now be extended to all citizens of the COUNTY residing in 2018-20191nterloeal Corporation Agreement —Ambulance Services/Sanger Page 2 of 7 the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in "Exhibit A," attached hereto and incorporated herein by reference. It is recognized that the officers and employees of the AGENCY have the duty and responsibility of rendering ambulance services to citizens of the AGENCY and the COUNTY. In the performance of these duties and responsibilities, it shall be within the sole responsibility and discretion of the officers and employees of the AGENCY to determine priorities in the dispatching and use of such equipment and personnel and the judgment of the officer or employee shall be. final. The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide for the immediate and direct supervision of employees, agents, contractors, sub -contractors and/or laborers of the COUNTY engaged in the performance of this Agreement. IV. PERFORMANCE OF SERVICES The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY's employees, agents, contractors, sub -contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. V. COMPENSATION COUNTY agrees to pay to the AGENCY an estimated fee of $147,791.00 (amount rounded to the nearest dollar) based on a funding formula as follows: 1. A fixed sum based on a population percentage .4813 per capita; said sum computes to $7,143.22. 2. A fixed sum of $255.5911 per ambulance transport for an estimated maximum amount of $62,364.22. Said sum is based upon 244 transports made by the AGENCY in fiscal year 2018. 3. A fixed sum based on 113.25 rural miles in the agreed operating territory; said sum computes to $78,283.97. 2018-2019 Interlocal Corporation Agreement— Ambulance Services/Sanger Page 3 of 7 The first and third sums are based upon population and mileage figures obtained from the North Central Texas Council of Governments. The second sum is based upon the definition of an "ambulance call" for purposes of this Agreement. Payment shall not be allowed for any instance in which a patient is not transported. Consistent with the reporting procedures described below, the AGENCY shall receive payment for transporting the patient regardless of the service delivery area in which the call originated. Requests for payment shall be submitted on the standardized ambulance transportation reporting form approved and provided by the COUNTY. It shall be the responsibility of the AGENCY to fully complete the forms and to provide complete and accurate patient information. Requests for payment shall be submitted within five (5) days of the performance of service by the AGENCY. Requests not timely submitted shall not be considered for payment. Requests for payment may be submitted by personal delivery, U.S. Mail, facsimile or computer telephone link to the office of the Denton County Fire Marshal. The date of submission shall be the date the fully documented request is received in said office. VI. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. VII. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, omissions and negligence of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VIII. RESPONSIBILITY OF THE, AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, omissions and negligence of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. IX. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by Texas Government Code, Chapter 791 and Texas Health and Safety Code, Section 774.003. This Agreement is made in contemplation of the applicability of these laws to 2018-2019 rnterlocal Corporation Agreement —Ambulance Services/Sanger Page 4 of the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. X. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non -defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. XI. TERMINATION This Agreement may be terminated at any time by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated for reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XII. GOVERNMENTAL IMM[JNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendering of ambulance services under this Agreement as a part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and is hereby, invoked to the extent permitted under the law. Neither the AGENCY, nor the COUNTY waive, not shall be, deemed to have hereby waived any immunity or defense that would otherwise be available to it against claims arising from the exercise of governmental powers and functions. 2018-2019 Interlocat Corporation Agreement —Ambulance Services/Sanger Page 5 of 7 XIII. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations, representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIV. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XV. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions of this Agreement shall remain valid and in full force and effect to the fullest extent possible. XVI. The undersigned officer or agents of the parties are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the Parties. XVII. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY: Denton County, Texas 110 West Hickory Street, 2nd Floor Denton, Texas 76201 IC Mary Horn Denton County Judge AGENCY: Sanger Volunteer Fire Department City of Sanger P.O. Box 1729 Sanger, Texas 76266 Name Title 2018-20191nterlocal Corporation Agreement— Ambulance Services/Sanger Page 6 of 7 Acting on behalf of and by the authority of Denton County Commissioners Court of Denton, Texas ATTEST: Denton County Clerk APPROVED AS TO FORM: Assistant District Attorney Acting on behalf of and by the authority of the Sanger Volunteer Fire Department m APPROVED AS TO CONTENT: BY: Denton County Fire Marshal AUDITOR'S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Agreement. James Wells, Denton County Auditor 2018-2019 Interlocal Corporation Agreement— Ambulance Services/Sanger Page 7 of 7 Sanger<EMS District 5 BOARD AND COMMISSION APPLICATION SANGER TEXAS NAME: / �.. DATE: 0-"4-0 yl yl ADD6- G%j S0. ,z 74,�46 HOM PHONE: EMAIL: OCCUPATION (if retired, describe former occupation or profession): Q�e i I r--e `['e kc e,✓ PRIOR SERVICE ON A CITY BOARD/COMMISSION? ES NO IF YES, PLEASE DESCRIBE: rc" {3�, i� y0uyvk t��e� G©, ye(.v--Z-a� gcl0, PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH "1" FOR FIRST PREFERENCE, "2" FOR SECOND PREFERENCE, ETC. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. PLANNING AND ZONING COMMISSION BOARD OF ADJUSTMENT PARKBOARD LIBRARY BOARD HISTORICAL COMMISSION 4A BOARD 413 BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITIO\N(S): -fo YY1 V` ' 1 -Z 0.L VY -R -,.A, L 1 v" l C k ° h Sc�Za 'Vo lb'y'LAdz-'eV'J A SCN)V©©ls v + >'N 1 z cD Vt - Do you understandthatattendance and active support is required for each appointee? NO (/1,P/y� �, Date: 0 U . �� f Signature: _��k RETURN COMPLETED APPLICATION TO CITY SECRETARY 940.45R7930 1 502PO Box SANGER BbARb ANb COIV(MIS510N APPLICATION *TEXAS NAME: QQ I' Amp—nd a l Q_ DATE. I (A I ADDRESS: OME PHONE: '1 BUSINESS PHONE: N� /A CELL PHONE: C a � EMAIL: OCCUPATION (if retired, describe former occupation or profession): 2F�red-pub)�r✓se�oolec�uca+or-Served a5 Spe-c►`al edwcol,4, -F acker, 0-f r&d e + each er a s I' n4 r" n of a.i 4- r I`r1 C1 a.) PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES O IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH "1" FOR FIRST PREFERENCE, "2" FOR SECOND PREFERENCE, ETC. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR, PLANNING AND ZONING COMMISSION BOARD OF ADJUSTMENT PARKBOARD LIBRARY BOARD HISTORICAL COMMISSION 4A BOARD 4B BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONALAND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVEPOSITION(S): LI'-PeJono,, voirtn�e.r ehoSDll`+a1 C.�tw (;ary, Ot tj C na l s h e I r�, e+c.) De Pu +y do+�w re'a,Is+raft 4 o I I w orker, Qa b e 4 P ,e r I',en ee s Ire u; r i A h c�h ci`dcre e o P o �t n is CIA o n oa w I'll I>j n essq- d esf,P - l o le'ar ats we. ( as desire o seC VMMi n. NO Do you unders4i d that attendance and active support is required for each appointee NO Signature: Date: I I / 191( cD RETURN COMPLETED APPLICATION TO CITY SECRETARY 940A56.7930 1 502 Elm Street [,.PO Box 1729 1 Sanger, TX 76266 1 www.sangertexas.org ¢� facebook.mm/SangerTexas CwCityof5anger energy Chris Felan Vice President Rates & Reaulatory Affairs October 29, 2018 City Official Re: Rider GCR - Rate Filing under Docket No. 10170 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the November 2018 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative purposes only and no action is required on your city's part. Should you have any questions, please let me know Sincerely, Attachment Atmos Energy Corporation 5420 LBJ Freeway, Suite 1800 Dallas, TX 75240 P 214-206-2568 F 214-206-2126 Christopher.Felan@atmosenergy.com ATMOS ENERGY CORPORATION MID-TEX DIVISION STATEMENT OF RIDER GCR November, 2018 PREPARED IN ACCORDANCE WITH GAS UTILITIES DOCKET NO. 10170 Part (a) - Mid -Tex Commodity Costs Line (a) (b) 1 Estimated Gas Cost per Unit: $0.19901 2 Estimated City Gate Deliveries: 125,166,010 3 Estimated Gas Cost: $24,909,288 4 Lost and Unaccounted For Gas % 2.5932% 5 Estimated Lost and Unaccounted for Gas $645,948 6 Total Estimated City Gate Gas Cost: $25,555,236 7 Estimated Sales Volume: 88,121,030 8 Estimated Gas Cost Factor - (EGCF) . 0.29000 9 Reconciliation Factor -(RF): (0.01309) 10 Taxes (TXS): 0.00000 11 Adjustment -(AD,1): 0.00000 Btu Factor 12 Gas Cost Recovery Factor - (GCRF) 0.27691 per Ccf 0.1024 Part (b) - Pipeline Services Costs Line (a) (b) (c) Rate R - Residential Fixed Costs 13 Fixed Costs Allocation Factors [Set by GUD 101701 100,0000% 64.3027% 14 a. Current Month Fixed Costs of Pipeline Services $31,146,992 20,028,357 15 b. Plus: Second Prior Month Recovery Adjustment $0 $0 16 Net Fixed Costs $31,146,992 $20,028,357 Commodity Costs 17 a. Estimated Commodity Cost of Pipeline Services ($6,999,714) (4,594,427) 18 b. Plus: Second Prior Month Recovery Adjustment $0 $0 19 Net Commodity Cost of Pipeline Services ($6,999,714) ($4,594,427) 20 Total Estimated Pipeline Costs (Line 16 + Line 19) $24,147,278 $15,433,9$0 21 Estimated Billed Volumes 71,751,000 Ccf 22 Pipeline Cost Factor (PCF) [Line 201 Line 211 0.21510 Ccf 23 Gas Cost Recovery Factor- (GCRF) [Line 121 0.27691 Cof 24 Rider GCR 0.49201 Ccf 25 ' Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor bf .1024 is used to convert from Ccf. Per MMBtu $2.7042 Rate C - Commercial 30.5476% 9,514,658 $0 $9,514,658 (2,147,159) $0 ($2,147,159) $7,367,499 46,514,760 Ccf 0.15840 Ccf (a) Rate I - Industrial Service Rate T - Transportation' 5.1497% 1,603,977 $0 $1,603,977 (258,128) $0 ($258,128) $1,345,849 4,531,306 MMBtu $02970 MMBtu 0.27691 Ccf $2.7042 MMBtu 0.43531 Ccf Rate I - $3.0012 MMBtu Rate T- $0.2970 MMBtu