06/05/2017-CC-Agenda Packet-Regular�gulc
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AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, June 5, 2017
7:00 PM
502 ELM STREET
SANGER, TEXAS
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to
respond or to discuss any issues brought up during this section).
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session, May 15, 2017
2. Regular City Council Meeting, May 15, 2017
b) Disbursements
c) Approve the 2017 Denton County Interlocal Collection Agreement For Tax Collection
Between Denton County Texas and the City of Sanger.
d) Reappoint Presiding Judge Danny Spindle, Alternate Judge Kenneth Hartless, and
Hugh Coleman as Prosecutor.
e) Reappoint Christy Punches as Municipal Court Clerk and Stephanie Dodson as
Deputy Court Clerk and Authorize City Manager to Oversee the Daily Operations
and Performance of the Municipal Court Clerk and the Deputy Court Clerk.
f) Approve Reappointing Existing Board Members for Two Year Term:
Planning and Zoning Commission —
Jason Collett — Place 1
Dennis Dillon — Place 3
Kelly Morgan — Place 5
Board of Adjustment —
Jason Collett — Place 1
Dennis Dillon — Place 3
Kelly Morgan — Place 5
Parks Board —
Joshua Shumate — Place 1
Jackie Turner — Place 3
Alicia Metcalf — Place 5
Library Board -
Kandyce LaFleur — Place 1
Dorcyle McClure — Place 3
Suzanne Sears — Place 5
4. Consider any Items Removed from Consent Agenda.
REGULAR AGENDA
5. Conduct a Public Hearing Concerning A Minor Plat of the Bella Addition, 0.254 Acres
in the Henry Tierwester Survey, Abstract 1241, located at the Northwest Corner of Oak
Street and Wood Street.
6. Consider, Discuss and Possibly Act on A Minor Plat of the Bella Addition, 0.254 Acres in
the Henry Tierwester Survey, Abstract 1241, Located in the Northwest Corner of Oak
Street and Wood Street.
7. Consider, Discuss and Possibly Approve Amendment 2 To The Scope of Services For The
Lift Station and Wastewater Pipeline Improvements for Additional Services between the
City of Sanger, Texas and Alan Plummer Associates, Inc.
8. Consider, Discuss and Possibly Approve A Bid Proposal to Engage NewGen Strategies &
Solutions to Prepare A Utility Rate Study (Electric, Water, And Wastewater) For the
City of Sanger.
9. INFORMATION ITEMS
a) Financial Report for April 2017.
b) Capital Projects Recap as of May 31, 2017.
9. ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily
accessible to the general public at all times, and said notice was posted on the following date
and time: �yyQ�, C r�'i/'�T at f�n.'�� �:m. and shall remain
posted until meet' g is adjourned.
Che P e, City Secretary
City of Sanger, Texas
AS
\
This facility is wheelchair accessible and accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please
contact the City Secretary's office at (940) 458-7930 for further information.
CITY OF SANGER, TEXAS
MINUTES: CITY COUNCIL WORK SESSION
May 15, 2017, 6:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman Lee
Allison, Councilman David Clark, Councilman Allen Chick
COUNCIL MEMBERS ABSENT: Councilman Gary Bilyeu
The Mayor and Four (4) Council Members Were Present Constituting a Quorum.
STAFF MEMBERS PRESENT: Mike Brice City Manager, Cheryl Price City Secretary., Alina Ciocan,
Director of Economic and Community Development, Jeriana Staton, Human Resources Coordinator
1. Call Meeting to Order.
Mayor Muir called the Meeting to Order at 6:01 p.m.
2. Discussion of Future Personnel Needs.
City Manager Brice provided a presentation on future personnel needs. He advised that this is the
beginning of our budget meetings for the summer. On June 19th we will have our first official budget
meeting. We are taking a different approach on personnel needs this year. In the past, we have had a
future personnel projection list, which was usually a five-year list of our future needs. We have taken
a more comprehensive approach this year and changed the strategy predominately basing it on two
population benchmarks of 10,000 and 12,000. He summarized and explained each section of the
"Future Personnel Needs Assessment" provided with the Work Session Agenda. In re -cap, he noted
that when we fill these positions in the future we need to be sure that that there are sustainable
revenues so that the positions are sustainable and that we are not just doing it on a good year and then
can't afford to fund the position the next year. Most of the positions fall under the general fund which
means they bear the brunt of the increase which sometimes makes it a challenge. On the property tax
limits proposed by the legislature, we had a little bit of good news on that today, but, basically you can
completely throw this plan out if they do approve it. All we will be able to do is keep up with what we
have. The Property Tax Limit Bill will really hurt growing cities like us. He noted that this report is a
template and it is going to change over time. There are two charts in the back that show a priority for
filling positions, with years at the column headers, please ignore those years in the column headers —
they are there really for prioritization. There shouldn't be any expectation that those positions are
going to get filled in the year of the column they are in (this comment is probably more directed
toward staff.), they will only be added if they can be afforded, it is not an entitlement. He asked if the
Counciimembers had any questions. Councilman Chick asked which employees were paid out of the
Enterprise fund. City Manager Brice noted that Water, Wastewater, Electric are in the Enterprise
Fund. Mayor Muir noted he appreciated the time taken to put together such a comprehensive review
of the personnel needs..
3. Overview of Items on Regular Agenda.
There was no additional discussion regarding Items on the Regular Agenda.
4. Adjourn.
There being no further items Mayor Muir adjourned the Work Session at 7:02 p.m.
CITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
May 15, 2017, 7:00 p.m.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell,
Councilman Lee Allison, Councilman David Clark, Councilman Allen Chick
COUNCIL MEMBERS ABSENT: Councilman Gary Bilyeu
The Mayor and Four (4) Council Members Were Present Constituting a Quorum.
STAFF MEMBERS PRESENT: Mike Brice City Manager, Cheryl Price City Secretary, Alina
Ciocan, Director of Community and Economic Development, Jeriana Staton, Human Resources
Coordinator.
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
Mayor Muir called the Regular City Council meeting to order for Monday May 15, 2017 at 7:07
p.m. The Invocation was led by Councilman Chick, followed by the Pledge of Allegiance led by
Councilman Clark.
2. Consider, Discuss and Approve Ordnance 905-02-17— Canvassing the Results of Votes for
the Purpose of Electing Candidates to the Office of City Council of the City of Sanger,
Texas, for the General Election Held on May 6, 2017, Declaring the Results of That Election
and Providing for an Effective Date.
A motion was made by Councilman Chick to Approve Ordnance #05-02-17— Canvassing the
Results of Votes for the Purpose of Electing Candidates to the Office of City Council of the City
of Sanger, Texas, for the General Election Held on May 6, 2017, Declaring the Results of That
Election and Providing for an Effective Date. The Motion was seconded by Councilman Allison.
The Motion carried unanimously with a 4-0 vote (Councilman Bilyeu Absent).
3. Issue Certificate of Election, Statement of Elected Official and Oath of Office.
City Secretary Price gave Certificates of Election, Statements of Elected Official and Oaths of
Office to each Councilman Officially Elected into position as a result of the May 6t", 2017
Election. Councilman Lee Allison, Place 1, Councilman Bill Boutwell, Place 3 and Councilman
David A. Clark, Place 5.
4. Elect Mayor Pro Tem.
A nomination was made by Councilman Chick to nominate Councilman Bilyeu for Mayor Pro
Tem. The nomination was seconded by Councilman Clark. There were no other nominations.
A vote was taken and the nomination to elect Councilman Gary Bilyeu as Mayor Pro Tem
passed unanimously 4-0 vote (Councilman Bilyeu absent).
5. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to
respond or to discuss any issues brought up during this section).
There were no citizens recognized who wished to speak on items not on the agenda.
6. CONSENT AGENDA:
a) Approval of Minutes:
a. City Council Work Session, May 1, 2017
b. Regular City Council Meeting, May 1, 2017
b) Disbursements
c) Approve Ordinance #05-03-17 Amending the Code of Ordinances, Chapter 7, Article
7.100 "Municipal Court Generally", Deleting in Entirety Section 7.111 "Warrant
Officer". Providing for the Appeal of All Ordinances in Conflict, A Severability Clause,
and Providing for an Effective Date.
City Manager Brice advised that Warrant Officer was put into the Ordinance several years back
to provide pay to Reserve Officers for delivering warrants. We no longer have Reserve Officers
so it is a mute point. It no longer needs to be a part of the Municipal Court Ordinance, so we
are taking it out. Mayor Muir noted this is a part of our ongoing review and clean up of all of
the City Ordinances.
A motion was made by Councilman Boutwell to Approve the Consent Agenda, Items a., b., and
c., as presented. The Motion to Approve was seconded by Councilman Allison. The Motion
carried unanimously with 4-0 Vote (Councilman Bilyeu Absent).
7. Consider any Items Removed from Consent Agenda.
No Items were moved from the agenda.
REGULAR AGENDA
Mayor Muir moved Atmos, Item No. 10 to this point in the Agenda.
10. Consider, Discuss and Possibly Approve a Resolution No. 05-01-17 By the City of Sanger,
Texas ("City") Approving a Change in the Rates of Atmos Energy Corporation, Mid -Tex
Division ("ATMOS") As A Result of A Settlement Between Atmos and the Atmos Texas
Municipalities ("ATM") Under the Rate Review Mechanism; Finding the Rates Set By the
Attached Tariffs to be Just and Reasonable; Finding That the Meeting Complied with the
Open Meetings Act; Declaring An Effective Date; and Requiring Delivery of the
Resolution to the Company and Legal Counsel.
City Manager Brice summarized that this is an item by Atmos for a rate increase that comes up
every year. The City is a member of the "ATM" which is a consortium of cities that negotiate
with ATMOS on their rate increases. This year they started at 57 Million and ended up at 48
Million and this is recommended for approval from our consultant. Councilman Boutwell noted
that he did have questions until he read the detail and saw what it would take in going back and
refighting the same battles that we have lost in the past, with the legal costs and the processes of
going to the Railroad Commission, that this is probably the best we can expect without
expending further funds futilely. Mayor Muir agreed with Councilman Boutwell's comment
and added that we are a growing area and any help they (Atmos) could provide to us in
facilitating that along the way we would appreciate it.
A Motion was made by Councilman Boutwell to Approve a Resolution No. 05-01-17 By the
City of Sanger, Texas ("City") Approving a Change in the Rates of Atmos Energy Corporation,
Mid -Tex Division ("ATMOS") As A Result of A Settlement Between Atmos and the Atmos
Texas Municipalities ("ATM") Under the Rate Review Mechanism; Finding the Rates Set By
the Attached Tariffs to be Just and Reasonable; Finding That the Meeting Complied with the
Open Meetings Act; Declaring An Effective Date; and Requiring Delivery of the Resolution to
the Company and Legal Counsel.
There were a few questions by Councilman Chick. It was noted through questioning that the
last rate increase was last year. John Mangonilla with Atmos Energy was recognized stated that
the Cities have original jurisdiction over the rates in Texas and if a rate can not be agreed upon
then it is appealed to the Railroad Commission. City Manager Brice noted it is approved by the
individual cites by resolution (as the one being presented), and if one of the cities does not
approve it, then it gets appealed to the railroad commission, just for the city that did not approve
it. Mr. Manganilla noted that the Cities not approving it would be responsible for the legal fees
at that point. Councilman Chick asked how much their rates would be increasing. Mr.
Manganilla advised that the increase last year was about $1.00 a month per customer and this
year it is about $2.00 a month per customer. He noted that their prices will continue to increase,
not only because of growth, but because a lot of the infrastructure in the country is aging. They
are doing a lot of pipe replacement projects, so a lot of this is for replacing infrastructure and
increasing the reliability and safety of the system. He noted the only thing they are doing in this
area is some road relocation work for some roads that are getting put in. The Motion was called
and carried unanimously with 4-0 vote (Councilman Bilyeu Absent).
8. Services Update Presentation for Children's Advocacy Center.
Mr. Troy Hamm, Board of Director for Children's Advocacy Center was recognized. He noted
his purpose for being here tonight is to provide some important information about the work the
Children's Advocacy Center does and to thank the City for its ongoing support. He noted it is
difficult to talk about the subject of child abuse. That one in 10 children will be sexually abused
before their 18th birthday. The sad reality is in 2016, the Children's Advocacy Center for
Denton County helped provide justice and healing for 1900 children and non -offending family
members. The center saw 757 new children last year and provided forensics interviews for
them in a child friendly location from a trained professional. More than 95% of those cases
were child sexual abuse. Putting that number in perspective, the 757 children would fill every
seat in every classroom in two Sanger elementary schools. He noted they helped 47 clients in
Sanger in 2016 and provided 851 separate services for those 47 clients. The mission of the
center is to provide justice and healing for the abused child and through interagency
collaboration and community education. How does the Children's Advocacy Center provide
justice and healing? To help with justice they work closely with law enforcement and have
worked with Chief Amyx and the Sanger Police Department and he wanted to thank them for
their support and efforts to protect the children. He explained how the agency works and all of
the entities involved and all of the services provided. He noted they have improved the
conviction rate from 1997 when they opened from 8% to 78%. He advised of some of the
educational programs they are having and to check their website for programs, dates and time.
He thanked the Mayor, Council, City Staff and Chief Amyx and the entire Police Department
for their time and support of the Children's Advocacy of Denton County.
9. Consider, Discuss and Possibly Act on a Minor Plat of the Wallace Addition, 1.0 Acres in
the W. Mason Survey, Located North of Belz Road and West of Metz Road.
Alina Ciocan, Director of Community and Economic Development was recognized. She
advised that this is a one acre lot located in the ETJ. About six months ago the Council
approved another lot in the similar vicinity. The County performed a review and they had some
comments. The comments have been addressed and staff finds the Plat to be in conformance
with the subdivision ordinance. It was noted that the plat has an unusual shape and that it had to
be reconfigured because some of the one acre lot which is required was in the flood plain. They
had to show a full acre outside of the flood plain.
A motion was made by Councilman Boutwell to approve the Minor Plat of the Wallace
Addition, 1.0 Acres in the W. Mason Survey, Located North of Belz Road and West of Metz
Road. The Motion to Approve was seconded by Councilman Clark. Motion carried
unanimously with 4-0 vote (Councilman Bilyeu Absent).
11. INFORMATION ITEMS
a) Capital Projects Update.
City Manager Brice noted through questioning, that they are moving dirt on the
Wastewater treatment plant improvements and digging up rocks the size of his desk.
They hit rock the second scoop in the ground. He noted the tools they were using and
that they were doing a pretty good job. There was question on McReynolds Road and if
we were still waiting on Atmos. City Manager Brice noted that Atmos has been out
there the last two weeks and they may be almost done. John Manganilla with Atmos
Energy was in the audience and noted he has made a note and will have an update
emailed to the City Manager. Councilman Chick asked about the Cowling Lift Station.
City Manager Brice noted we are still doing the engineering on it and looking at doing
the route for the force main and the gravity main coming from Cowling to the new lift
station which we are now calling the Railroad Lift Station. We will get all of those
plans 100% done, and get the easements, and that project will go on the shelf until we
have the money to do it. This was a part of what the Bond money would have paid for;
however, plans are having to be reworked since the plan bid came at 11-million instead
of 8-million. City Manager Brice noted that as long as we do not have a whole lot of
growth on the west side of town, we should be ok; however, if we have growth on the
west side of town we will have to buckle down and find the money to complete the
project sooner. There was question as to electrical problems at Cowling that were
mentioned in the past and it was noted they have been repaired. If we take in enough tap
fees we may be able to go ahead and do it. It is about a 3-million-dollar project. City
Manager Brice noted it was still going to be 18 months to two years before they even
finish the engineering. Councilman Chicle asked about the progress on the wells and it
was noted we were just waiting on the SCATA to be completed.
14. ADJOURN
There being no further items Mayor Muir adjourned the meeting at 7:52 p.m.
5/11/2017 4:21 P14
A / P CHECK
REGISTER
PAGE: 1
PACKET:
08817 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT A140UNT
NO#
AMOUNT
00600
CITY OF SANGER
I -APR 17
ELECTRIC 3/13/17-4/13/17
D
5/11/2017
28,846.44CR
000000
I -APR 17A
ELECTRIC 3/13/17-4/13/17
D
5/11/2017
579.77CR
000000
29,426.21
26810
BANK OF TEXAS
I-05152017A
SANG412GOR PRINCIPAL,INTEREST,
D
5/11/2017
375,725.000R
000000
I-05152017B
SANG1115CO INTEREST, AGENT FEE
D
5/11/2017
98,150.000R
000000
473,875.00
26180
ACME UTILITY INSPECTION SERVICES, INC
I-3082
LOCATE FOR SEWER PROD
R
5/11/2017
2,080.000R
066294
2,080.00
25940
ALAN PLUMMER ASSOCIATES, INC
I-00000004045V
STREAM RESTORATION
R
5/11/2017
1,667.96CR
066295
1,667.96
22620
ARAMARK UNIFORM SERVICE
I-1156840515
FLEET UNIFORMS
R
5/11/2017
31.22CR
066296
I-1156840516
STREETS UNIFORMS
R
5/11/2017
30.28CR
066296
I-1156840517
DEVELOPMENT SERVICES
R
5/11/2017
8.46CR
066296
I-1156840518
WATER UNIFORMS
R
5/11/2017
61.14CR
066296
I-1156840519
PARKS UNIFORMS
R
5/11/2017
26.73CR
066296
157.83
02460
AT&T 140BILITY
I-04282017
CELL PHONE MAY 2017
R
5/11/2017
1,445.12CR
066297
1,445.12
01550
ATMOS
1-4/2/17-5/l/17
GAS 4/2/17-5/1/17
R
5/11/2017
486.62CR
066298
486.62
12680
BAILEY ENVIRONMENTAL,
CORP
I-201705036629
SPRING HEALTH INSPECTIONS
R
5/11/2017
4,650.000R
066299
4,650.00
22300
CARD SERVICE CENTER
I-100143524118
DENTON CO TX MV REGISTRATION
R
5/11/2011
8.50CR
066300
I-1765
HOMEDEPOT/GARAGE DOOR OPENER
R
5/11/2011
62.52CR
066300
I-1959-319972
OREILLY AUTO PARTS
R
5/11/2011
40.84CR
066300
I-1992991
FACEBOOK-FREDDOM FEST BOOST
R
5/11/2011
31.73CR
066300
I-201705046633
DENTON CO TX MV VEHICLE REGIS
R
5/11/2011
1.01CR
066300
I-201705046634
TRAILER TAGS
R
5/11/2017
37.50CR
066300
I-201705116635
RESQUE-1 LLC
R
5/11/2011
35.000R
066300
I-201705116636
AMAZON-POSTERMYWALL
R
5/11/2017
2.99CR
066300
I-201705116637
AMAZON-POSTERMYWALL FREEDOM FE
R
5/11/2017
2.99CR
066300
I-201705116638
DOMINO'S PIZZA-HALLOWEEN FUN R
R
5/11/2017
113.10CR
066300
1-201705116639
SNOWSOURCE-SNOW BLOWING SNOWMA
R
5/11/2017
349.000R
066300
1-2247091
FACEBOOK-HALLOWEEN FUN RUN BOO
R
5/11/2017
6.85CR
066300
I-408253076374
JET/SAFETY GLASSES
R
5/11/2017
63.20CR
066300
I-4390408
4IMPRINT-PARKS HATS
R
5/11/2017
363.52CR
066300
I-47682402
NORTHERN TOOL -SPRAYER
R
5/11/2017
242.76CR
066300
I-598024
NORTH TEXAS FIRE MARSHAL'S CON
R
5/11/2017
471.93CR
066300
I-677125652-01
ORIENTAL TRADING -GLOW ITEMS
R
511IY2017
134.93CR
066300
I-83508990
PRICELINE.COM/M4PTON INN
R
5/11/2017
600.25CR
066300
I-C434961617
H014E DEPOT
R
5/11/2017
1,318.000R
066300
3,886.62
5/11/2017 4:21 P14
A / P CHECK
REGISTER
PACKET:
08817 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
VENDOR
NP14E / I.D.
DESC
TYPE
DATE
*VOID*
VOID CHECK
V
5/11/2017
00550
CERTIFIED LABORATORIES
I-2703095
GREASE DISPENSER
R
5/11/2017
29560
CLAYTON GRAY
I-201705116646
INCODE CONFERENCE
R
5/11/2017
03730
COLLIN COLLEGE, COURTYARD CENTER
I-S0062192
DEAF&HARDOFHEARING/C.ANINEENCOU
R
5/11/2017
23620
COTE'S MECHANICAL
I-CM201791
ICE MACHINE RENTAL -MAY 17
R
5/11/2017
31510
CUST014 AUTO REPAIR
- RANDELL DAARON BALL
I-998780
REPAIR HAIL DAMAGE
R
5/11/2017
28180
D&D COMMERICAL LANDSCAPE MANAGEMENT
I-14660
2017 CONTRACT 140WING
R
5/11/2017
22400
DUNN, REECE
I-201705116642
14EAL MONEY 5/8 CLASS
R
5/11/2017
I-201705116643
MEAL MONEY 5/15 CLASS
R
5/11/2017
I-201705116644
MEAL MONEY 5/23 CLASS
R
5/11/2017
I-201705116645
MEAL MONEY 5/26 CLASS
R
5/11/2017
31420
ECOLO ENVIRONMENTAL
INC
I-26824
ODOR NEUTRALIZING SYS
R
5/11/2017
29750
FELIPE IBARRA
I-346732
BOOT REIMBURSEMENT
R
5/11/2017
18790
FUELMAN
I-NP50345709
FUEL 5/1/17-5/7/17
R
5/11/2017
25560
GARY DILL BACKHOE SERVICE
I-2178
14ANHOLES
R
5/11/2017
I-2179
WATER SVC UNDER ROAD
R
5/11/2017
1
JAMES B. JOHNSON
I-201705116640
OVER PAYMENT
R
5/11/2017
PAGE: 2
CHECK
CHECK
DISCOUNT A14OUNT
NO#
AMOUNT
066301
"VOID"
1,312.33CR
066302
1,312.33
1,000.59CR
066303
1,000.59
25.000R
066304
25.00
354.000R
066305
354.00
4,410.000R
066306
4,410.00
13,592.98CR
066307
13,592.98
25.000R
066308
25.000R
066308
25.000R
066308
25.000R
066308
100.00
11,590.000R
066309
11,590.00
86.59CR
066310
86.59
1,456.16CR
066311
1,456.16
9,500.000R
066312
3,800.000R
066312
13,300.00
79.20CR
066313
79.20
5/11/2017 4:21 P14
A / P CHECK
REGISTER
PAGE: 3
PACKET:
08817 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NA14E / I.D.
DESC
TYPE
DATE
DISCOUNT
A140UNT
N04
AMOUNT
22370
JOHN WRIGHT ASSOCIATES
I-46145
REFLECTIVE PLATES FOR LIGHTS
R
5/11/2017
52.00OR
066314
52.00
23760
KEEPITSAFE, INC.-LIVEVAULT
I-2806040
INTERNET VAULT -RUG
R
5/11/2017
1,134.60CR
066315
I-2918658
INTERNET VAULT-NOV
R
5/11/2017
1,175.40CR
066315
I-2953733
INTERNET VAULT -DEC
R
5/11/2017
1,182.000R
066315
I-2989646
INTERNET VAULT-JAN
R
5/11/2017
1,197.60CR
066315
I-30966994
INTERNET VAULT -APR 17
R
5/11/2017
1,198.20CR
066315
5,887.80
1
KIM KINCAID
I-201705116641
CC DEPOSIT REFUND
R
5/11/2017
100.00CR
066316
100.00
16970
LONGHORN, INC.
I-S3162881.001
IRRIGATION SUPPLIES
R
5/11/2017
3.86CR
189.37CR
066317
I-S3162881.002
RAINBIRD DIAPHRAM
R
5/11/2017
2.11CR
103.59CR
066317
I-S3167825.001
PAID & IRRIGATION SUPPLIES
R
5/11/2017
2.50CR
122.50CR
066317
415.46
01570
LOWE'S COMPANIES, INC.
C-56205A
CREDIT FOR TAX
R
5/11/2017
7.76
066318
I-56205
BATTERIES
R
5/11/2017
101.81CR
066318
94.05
08870
NORTHERN TOOL
I-37611035
HAND CART
R
5/11/2017
114.48CR
066319
I-37736134
TOOL SETS
R
5/11/2017
489.96CR
066319
604.44
08690
O'REILLY AUTO PARTS
C-1959-320198
16 OZ MIR TRT (1959-320197)
R
5/11/2017
11.99
066320
C-1959-324500
BATTERY FEE (1959-324420)
R
5/11/2013
86.82
066320
I-1959-321490
2.6 OZ 2 CYCLE
R
5/11/2017
0.14CR
7.02CR
066320
I-1959-321737
DOOR MOLDING
R
5/11/2017
0.08CR
3.91CR
066320
1-1959-323441
INT DR HNDL
R
5/11/2017
1.80CR
88.19CR
066320
0.31
02970
OFFICE DEPOT
I-921036191001
CLEANER, PAPER, SOAP, TISSUE,
R
5/11/2017
65.38CR
066321
65.38
29830
PERKINS ENGINEERING CONSULTANTS, INC.
I-3763
NITRICATION ACTION PLAN
R
5/11/2017
6,899.000R
066322
6,899.00
24230
PIONEER MANUFACTURING
COMPANY
I-INV635481
MAX AEROSOL WHITE
R
5/11/2017
123.000R
066323
123.00
51111201V 4:21 PM A / P CHECK REGISTER
PACKET: 08817 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
PAGE: 4
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT
AI4OUNT
NO#
AMOUNT
17270
PROFESSIONAL TURF PRODUCTS
I-1374566-00 BELT & BLADE
R
5/11/2017
179.94CR
066324
179.94
05510
PROGRESSIVE WASTE SOLUTIONS OF TX, INC
I -APR 17 SOLID WASTE APR 17
R
5/11/2017
56,346.65CR
066325
56,346.65
16900
RED THE UNIFORM TAILOR
I-OOG35885 UNIFORMS
R
5/11/2017
746.85CR
066326
746.85
29400
SAMANTHA SPRINGS BOTTLING
I-431532 WATER DELIVERY
R
5/11/2017
6.50CR
066327
6.50
30050
SAMANTHA SPRINGS
1-431697 WATER
R
5/11/2017
6.50CR
066328
6.50
04290
SANGER CHAI4BER OF COMMERC
I-QTR 3/31/17 CRA14BER PAYMENT FOR
HOTEL TAX
R
5/11/201J
2,369.89CR
066329
2,369.89
25020
SANGER HARDWARE
I-B67178 80# S.AKRETE
R
5/11/2017
16.47CR
066330
I-C13778 804 S.AKRETE
R
5/11/2017
5.49CR
066330
21.96
16240
SCHAD & PULTE
1-199499 COMPRESSED OXYGEN
R
5/11/2017
19.00OR
066331
1-202044 COMPRESSED OXYGEN
R
5/11/2017
45.00OR
066331
64.00
27070
NEAL WELCH
I-201705116647 REPLACE CK 66271/LOWERPERDIEM
R
5/11/2017
75.00OR
066332
75.00
26110
SPECTER INSTRUMENTS, INC
I-1704051613 ANNUAL RENEWAL -SOFTWARE MAINTE
R
5/11/2017
495.00CR
066333
495.00
25400
TCAIR4/WISE COUNTY DOOR & GATE
I-7099 LOGIC BOARD/CHAIN/INST.AL
R
5/11/2017
1,685.48CR
066334
1,685.48
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
40
10.49
137,920.21
137,930.70
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
2
0.00
503,301.21
503,301.21
VOID CHECKS:
1
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
43
10.49
641,221.42
641,231.91
5/11/2017 4:21 214 A / P CHECK REGISTER PAGE: 5
PACKET: 08817 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK # VENDOR NAME
066300
99-22300
CARD
SERVICE CENTER
066300
99-22300
CARD
SERVICE CENTER
066308
99-22400
DUNN,
REECE
066308
99-22400
DUNN,
REECE
066308
99-22400
DUNN,
REECE
TOTAL ERRORS:
0
TOTAL WARNINGS
ERROR LISTING
PAGE ERROR MESSAGE
5
1 CHECK DATE < ITEM DATE
1 CHECK DATE < ITEM DATE
2 CHECK DATE < ITEM DATE
2 CHECK DATE < ITEM DATE
2 CHECK DATE < ITE14 DATE
NOTES
THAN NO#: I-1959-319972
THAN NO#: I-598024
THAN NO#: I-201705116643
THAN NO#: I-201705116644
TRAN NO#: I-201705116645
5/11/2017 4:21 P14 A / P CHECK REGISTER PAGE: 6
PACKET: 08817 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NAME / I.D. DESC
CHECK
CHECK CHECK
TYPE
DATE DISCOUNT A14OUNT NO#
** POSTING PERIOD
RECAP '*
FUND
-------------------------------------------
PERIOD
AMOUNT
001
5/2017
92,155.76CR
003
5/2017
165,334.000R
008
5/2017
368,981.19CR
050
5/2017
2,369.89CR
180
5/2017
10,712.62CR
840
5/2017
1,667.96CR
ALL 641,221.42CR
CHECK
AMOUNT
5/17/2017 3:05 PM
A / P CHECK
REGISTER
PAGE:
1
PACKET:
08826 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH
ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
NP14E / I.D.
DESC
TYPE
DATE
DISCOUNT A14OUNT
N04
AMOUNT
11690
PITNEY BOWES - RESERVE
ACCOUNT
I-20170512-2005
POSTAGE MACHINE REFILL
D
5/17/2017
300.000R
000000
300.00
07860
ACT PIPE SUPPLY, INC
I-S100053515.001
METER BOX W LOCK LID
R
5/17/2017
222.36CR
066335
222.36
28710
AFFORD -IT TIRES
I-1086
235-75-15 CORNELL
R
5/17/2017
75.000R
066336
75.00
00250
AMERICAN SAFETY UTILITY
I-266305
PIN LOCK, HEX KEY, ECT...
R
5/17/2017
338.27CR
066337
338.27
22620
ARAMARK UNIFORM SERVICE
1-1156851707
MATTS/CITY HALL
R
5/17/2017
17.54CR
066338
17.54
00420
BOUND TREE MEDICAL,
LLC
I-82472221
EMS MEDICAL SUPPLIES
R
5/17/2017
59.87CR
066339
I-82476053
EMS MEDICAL SUPPLIES
R
5/17/201J
468.17CR
066339
I-82481410
EMS MEDICAL SUPPLIES
R
5/17/2017
180.72CR
066339
708.76
31400
DBA BYO-GON PX-109
I-0417-4616
BYO GON PX 190
R
5/17/2017
412.41CR
066340
412.41
22300
CARD SERVICE CENTER
I-002629067
TARRANT COUNTY COLLEGE
R
5/17/2017
250.000R
066341
I-002629068
TARRANT COUNTY COLLEGE
R
5/17/2017
250.000R
066341
I-006246
CLASSEN BUCK SEMINARS
R
5/17/2017
40.000R
066341
I-01528G
CHILDREN'S BOOK
R
5/17/2017
16.000R
066341
1-02882Z
JOANN FABRIC AND CRAFT STORE
R
5/17/2017
6.48CR
066341
I-03264
BLDG INSP RETIREMENT
R
5/17/2017
158.68CR
066341
I-03265
OFFICE SUPPLIES
R
5/17/2017
14.98CR
066341
I-0785480J
TWWWA-UTILITY SAFETY -GARRET
R
5/17/201J
285.000R
066341
1-091942
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-094641
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-095739
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-100000774
ATHLETE RACE NU14DERS
R
5/17/2017
145.20CR
066341
1-101755
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-104701
DOMINO'S PIZZA
R
5/17/2017
88.07CR
066341
1-111754
VEHICLE REGISTRATION
R
5/17/2017
25.000R
066341
1-1118513856
.ORG DOMAIN RENEWAL
R
5/17/2017
100.85CR
066341
I-11234254
SITES.COM
R
5/17/2017
119.40CR
066341
I-12074536
TEXAS ECONOMIC DEV COUNCIL CON
R
5/17/2017
300.000R
066341
1-121-786-854-38
TCCA CONFERENCE AIRFARE
R
5/17/2017
298.40CR
066341
I-124127
VEHICLE REGISTRATION
R
5/17/2017
3.000R
066341
I-124648
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-124719
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-12940
BUILDING PROFESSIONAL INSTITUT
R
5/17/2017
240.000R
066341
I-12Z02V3VQ
TCEQ IND RENEWAL
R
5/17/2017
111.000R
066341
1-13683369
4IMPRINT
R
5/17/2011
192.61CR
066341
1-144945
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-145343
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-163410202
RECEIPT BOOKS
R
5/17/2017
510.91CR
066341
5/17/2017 3:05 PM
A / P CHECK
REGISTER
PACKET:
08826 Regular
Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
DISCOUNT A14OUNT
NO#
I-19584905
AUTO.ANYTHING
R
5/17/2017
204.99CR
066341
I-201704136588
TEXAS ELECTRIC POWER CONFERENC
R
5/17/2017
250.000R
066341
I-201704176619
ADULT FICTION BOOK
R
5/17/201V
10.000R
066341
I-201704266624
CLASSED BUCK SEMINAR ONLINE CL
R
5/17/2017
50.000R
066341
I-201705026628
CHILDRENS BOOK ORDER
R
5/17/2017
10.000R
066341
I-201705176684
TX DPS DL OFFICE
R
5/17/2017
45.000R
066341
I-201705176685
VEHICLE REGISTRATION
R
5/17/2017
3.000R
066341
I-201705176686
VEHICLE REGISTRATION
R
5/17/2017
22.75CR
066341
I-201705176687
VEHICLE REGISTRATION
R
5/17/201V
17.25CR
066341
I-201705176688
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176689
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176690
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176691
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176692
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176693
VEHICLE REGISTRATION
R
5/17/2017
25.000R
066341
I-201705176694
VEHICLE REGISTRATION
R
5/17/2017
22.75CR
066341
I-201705176695
VEHICLE REGISTRATION
R
5/17/2017
10.50CR
066341
I-201705176696
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176697
VEHICLE REGISTRATION
R
5/17/2017
2.000R
066341
I-201705176698
VEHICLE REGISTRATION
R
5/17/2017
3.000R
066341
I-201705176699
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176700
VEHICLE REGISTRATION
R
5/17/2017
34.50CR
066341
I-201705176701
VEHICLE REGISTRATION
R
5/17/2017
31.50CR
066341
I-201705176702
VEHICLE REGISTRATION
R
5/17/2017
34.50CR
066341
I-201705176703
VEHICLE REGISTRATION
R
5/17/2017
17.25CR
066341
I-201705176704
VEHICLE REGISTRATION
R
5/17/2017
6.000R
066341
I-201705176705
TAPATIO SPRINGS
R
5/17/2017
17.28CR
066341
I-214746
NCTCOG CLASS
R
5/17/2017
480.000R
066341
I-245182506
TABLE 3 CHAIRS
R
5/17/2017
276.000R
066341
I-2511265
FACEBOOK-ADS FOR EASTER & RUN
R
5/17/2017
51.09CR
066341
I-251557
FIVE BELOW-DENTON
R
5/17/2017
69.28CR
066341
I-2530066
FACEBOOK-FUN RUN BOOST
R
5/17/2017
23.91CR
066341
I-2937
HAULING WELDER TO SHOP
R
5/17/2017
500.000R
066341
I-295049
APPA/SAFETY MANUALS
R
5/17/2017
185.50CR
066341
I-3071461A
TWWW.A-GROUNDWATER PRODUCTION
R
5/17/2017
285.000R
066341
I-31805003
COFFEE FEB 16
R
5/17/2017
67.45CR
066341
I-32655026
COFFEE APR 16
R
5/17/2017
67.45CR
066341
I-32JQSHKL
HOTEL STAY AT RENAISSANCE
R
5/17/2017
420.90CR
066341
I-38191
LOWE'S/SAWZALL BLADES
R
5/17/2017
101.90CR
066341
I-3973023
WINDEX, LYSOL FLOOR, LYSOL TOI
R
5/17/2017
109.16CR
066341
I-3979421
INK
R
5/17/2017
92.25CR
066341
I-4043251B
MISSING/EXPLOITED CHILDREN CIA
R
5/17/2017
28.000R
066341
I-4541039
PAPER TOWELS
R
5/17/2017
66.17CR
066341
I-459016
FULLCOLOR/CITY HALL SANGER PHO
R
5/17/2017
683.15CR
066341
I-466255444
NTTA/TOLL TAG
R
5/17/2017
40.000R
066341
1-48
TABLE/CHAIRS FOR KITCHEN
R
5/17/2017
276.000R
066341
I-5000
STAFF LUNCH
R
5/17/2017
87.68CR
066341
I-5150703
FORT WORTH BOLT & TOOL/DRILL B
R
5/17/2017
24.36CR
066341
I-5242889
LUNCH INTERVIEW
R
5/17/2017
57.000R
066341
I-5458
BOOTS
R
5/17/2017
150.000R
066341
1-5568
JYRO SIGNS
R
5/17/2017
474.90CR
066341
I-5WRQ8I
FLIGHT TO AUSTIN
R
5/17/2017
78.94CR
066341
PAGE: 2
CHECK
AMOUNT
5/17/2017 3:05 PM
A / P CHECK
REGISTER
PAGE: 3
PACKET:
08826 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NA14E / I.D.
DESC
TYPE
DATE
DISCOUNT A14OUNT
NO#
AMOUNT
I-61VR1154166LC
VEHICLE REGISTRATION
R
5/17/2017
16.25CR
066341
I-61VR1331774B7
VEHICLE REGISTRATION
R
5/17/2017
19.000R
066341
I-683229319
SUMMER READING PRIZES/GAMES
R
5/17/2017
168.90CR
0666341
I-68717996
EXPEDIA
R
5/17/2017
91.89CR
066341
I-6910640
BLEACH (AMAZON)
R
5/17/2017
75.48CR
066341
I-7158
SAM'S CLUB
R
5/17/2017
6.98CR
066341
I-7892675
SUPER SHUTTLE SERVICE
R
5/17/2017
22.80CR
066341
I-945581 B
DOUBLETREE
R
5/17/2017
245.18CR
066341
I-9463402
AMAZON: OFFICE/JANITORIAL
R
5/17/2017
129.88CR
066341
I-ADD010528054
ADOBE -CREATIVE CLOUD
R
5/17/2017
892.37CR
066341
I-D89F1C92
SAM'S CLUB
R
5/17/2017
68.88CR
066341
I-H6840-46455
REFRIGERATOR FOR BREAK ROOM
R
5/17/2017
378.18CR
066341
I-HA-VNYLWF
HOTEL/HOMEAWAY
R
5/17/2017
530.000R
066341
I-K2Z02EP46Z
TCEQ IND RENEWAL
R
5/17/2017
111.000R
066341
I-NO1539644
TEEX-67ASTEWATER COLLECTIONS-DA
R
5/17/2017
390.000R
066341
I-NO1539646
TEEX-WATER UTILITIES C.ALCULATI
R
5/17/2017
780.000R
066341
I-PG0091325319
THE GLOVE GUY
R
5/17/2017
60.000R
066341
I-SO6642459
SHELVES
R
5/17/2017
56.02CR
066341
I-VK267474F
ADULT NONFICTION BOOK
R
5/17/2017
18.97CR
066341
I-WPE2
STEVE'S BAKE SHOP
R
5/17/2017
15.25r_R
066341
12,964.22
*VOID*
VOID CHECK
V
5/17/2017
066342
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066343
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066344
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066345
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066346
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066347
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066348
**VOID**
*VOID*
VOID CHECK
V
5/17/2017
066349
**VOID**
20410
CARE NOW CORPORATE
I-995469
DRUG SCREEN
R
5/17/2017
110.000R
066350
110.00
02490
CENTURYLINK
I-5/10/17-6/9/17
PHONE 5/10/11-6/9/17
R
5/17/2017
1,602.16CR
066351
1,602.16
5/17/2017 3:05 P14 A / P CHECK REGISTER
PACKET: 08826 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
00650
CONTINENTAL RESEARCH
CORP
I-448597-CRC-1
OIL PADS
R
5/17/2017
I-448598-CRC-1
OIL PADS
R
5/17/2017
I-448599-CRC-1
POWER KEG
R
5/17/2017
00710
DATA BUSINESS FORMS
INC.
I-111910
MIKE PRATER BUSINESS CARDS
R
5/17/2011
18190
DEPART14ENT OF INFOP14ATION
RESOURCE
I-17031022N
14AR LONG DISTANCE
R
5/17/2017
20460
DODSON, ANTHONY
I-201705166648
MEAL MONEY 5/23 SEARCH & SEIZU
R
5/17/201J
28070
EPP, CINDY
I-APRIL 2017
YOGA INSTRUCTION FOR APRIL
R
5/17/2017
13810
FIRE PROGRAMS
I-7717
SUPPORT SERVICE
R
5/17/2017
14980
FORT BEND SERVICES,
INC
I-0209032-IN
4504 DRUM - POLYMER
R
5/17/2017
01070
GALLS INC.
1-007426379
VOODOO LT. WEIGHT TACT COVER
R
5/17/2017
07350
GENTLE'S OIL AND TIRE
I-42817
BALANCE 2 TIRES
R
5/17/2017
29620
GOODYEAR COMMERCIAL
TIRE
I-233-1017954
TIRES FOR UNIT 05-20
R
5/17/2017
I-233-1017989
TIRES FOR UNIT 02-20
R
5/17/2017
16860
GRAINGER
I-9427620670
CORDLESS GREASE GUN
R
5/17/2017
26830
JZ SOUTHERN BOYZ SERVICES LLC
I-1268
INSTAV.ALVE
R
5/17/2017
08210
KG]IK KAR
I-66186
INSPECTION 2005 CHEVY 3500 PIC
R
5/17/2017
PAGE: 4
CHECK
CHECK
DISCOUNT AMOUNT
NO#
AMOUNT
197.04CR
066352
197.04CR
066352
349.00r_R
066352
743.08
77.15CR
066353
77.15
30.97CR
066354
30.97
25.000R
066355
25.00
320.00OR
066356
320.00
1,556.000R
O66357
1,556.00
1,642.45CR
066358
1,642.45
99.01CR
066359
99.01
13.90CR
066360
13.90
562.73CR
066361
731.31CR
066361
1,294.04
301.05CR
066362
301.05
13,900.000R
066363
13,900.00
7.000R
O66364
7.00
5/17/2017 3:05 P14 A / P CHECK REGISTER
PACKET: 08826 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
26900
THE LANE CONSTRUCTION
CORPORATION
I-1787681
ASPHALT
R
5/17/2017
31540
TLMC INC / LIBERTY MARKETING CO
I-36552
FULL COLOR DISPLAY AD MAPS
R
5/17/2017
28050
LIONS CLUB
I -MAY 2017
MEMBERSHIP
R
5/17/2017
01570
LOWE'S COMPANIES, INC.
I-14759
ELECTONIC, SPACER, COUPLINGS,
R
5/17/2017
17900
LOWER COLORADO RIVER AUTHORITY
I-LAB-0016559
TESTING
R
5/17/2017
29030
MCCREARY, VESELKA, BRAGG G ALLEN, PC
I-147777
AAPRIL WARRANT COLLECTION
R
5/17/2017
19500
NAPA AUTO PARTS
I-495206
NAPA SYN 51730 55 GAL
R
5/17/2017
08690
O'REILLY AUTO PARTS
C-1959-362588
CREDIT ON 2 BATTERIES INV 36625
R
5/17/2017
I-1959-361420
OIL FILTER
R
5/17/2017
I-1959-362431
DEF FUEL
R
5/17/2017
02970
OFFICE DEPOT
I-920711111001
INK
R
5/17/2017
I-921033409001
1/3 CUT MANILLA FILE FOLDER
R
5/17/2017
I-921780396001
RETURN AD➢RESS STA14P
R
5/17/2017
I-922042642001
BLACI( FRAME CORK BOARD
R
5/17/2017
I-922042881001
PUSH PINS FOR THE CORK BOARD
R
5/17/2017
20450
PARKER, CARL
I-201705176683
MEAL MONEY FOR CLASS 5/23
R
5/17/2017
19200
PATH14ARK TRAFFIC PRODUCTS
OF TEYAS,INC.
I-022588
BRACKETS, POSTS 6 SIGNS
R
5/17/2017
09090
PERKINS ENTERPRISE
I-3107
2Q17 COMPRESSOR 14AINTENANCE AI
R
5/17/2017
PAGE: 5
CHECK
CHECK
DISCOUNT AI4OUNT
N04
AMOUNT
1,519.18CR
066365
1,519.18
329.50CR
066366
329.50
75.00OR
066367
75.00
240.20CR
066368
240.20
207.70CR
066369
207.70
181.80CR
066370
181.80
629.99CR 066371 629.99
36.00 066372
O.08CR 3.91CR 066372
0.80CR 39.17CR 066372 7.08
39.59CR
066373
4.53CR
0666333
30.14CR
066333
169.00OR
066333
3.99CR
066373
247.25
25.00OR
066374
25.00
1,725.69CR
066335
1,725.69
550.00CR
066376
550.00
5/17/2017 3:05 PM
A / P CHECK
REGISTER
PACKET:
08826 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE
DATE
31160
PHILIP D SICKEKING
I-lA
GIS TRAP CREATION/DATA CLEANUP
R
5/17/2017
05510
PROGRESSIVE WASTE SOLUTIONS OF IN, INC
I-1202805660
ROLLOFF - SLUDGE
R
5/17/2017
25970
REPUBLIC 14FTER INC
I-17-2563
ERTS
R
5/17/2017
18620
STERICYCLE
I-4007033526
EPOS SUPPLIES
R
5/17/2017
29190
STITCHIN' AND MORE
CUSTOM GRAPHICS LLC
I-201705166649
COFFEE RUN SHIRTS
R
5/17/2017
02690
TECHLINE, INC.
I-1473679-00
8"REFLECTOR GLOBE
R
5/17/2017
I-1473729-00
WIRE, GRND LUG, CONDUIT
R
5/17/2017
05350
TEXAS EXCAVATION SAFETY SYST
1-17-06388
APRIL MESSAGE FEES
R
5/17/2017
16910
TRI-COUNTY MATERIALS a SERVICES,LP
I-17552
6.57 TON CONCRETE ROCK
R
5/17/2017
I-175566
77.21 TON CONCRETE ROCK
R
5/17/2017
I-175572
8.90 TON CONCRETE ROCK
R
5/17/2017
I-175613
6.85 TON CONCRETE ROCK
R
5/17/2013
I-175629
6.69 TON CONCRETE ROCK
R
5/17/2017
I-175639
66.75 TON CONCRETE ROCK
R
5/17/2017
I-175689
66.76 TON CONCRETE ROCK
R
5/17/2017
I-175698
66.09 TON CONCRETE ROCK
R
5/17/2017
I-175707
55.83 TON CONCRETE ROCK
R
5/17/2017
I-175714
77.05 TON CONCRETE ROCK
R
5/17/2017
I-175725
77.01 TON CONCRETE ROCK
R
5/17/2017
I-175750
66.41 TON CONCRETE ROCK
R
5/17/2017
I-175758
77.68 TON CUSHION SAND
R
5/17/2017
*VOID*
VOID CHECK
V
5/17/2017
30980
TWO CLOVER SERVICES INC
I-17-5
WWTP CONSULTANT
R
5/17/2017
PAGE: 6
CHECK
CHECK
DISCOUNT AMOUNT
N04
AMOUNT
980.00OR
066377
980.00
2,120.31CR
066378
2,120.31
11,620.40CR
066379
11,620.40
210.79CR
066380
210.79
483.000R
066381
483.00
251.75CR
066382
37.50CR
066382
289.25
140.60CR
066383
140.60
68.99CR
066384
75.71CR
066384
93.45CR
066384
71.93CR
066384
70.25CR
066384
70.88CR
066384
70.98CR
066384
63.95CR
066384
61.22CR
066384
74.03CR
066384
73.61CR
066384
67.31CR
066384
49.92CR
066384
912.23
066385
**VOID**
652.50CR
066386
652.50
5/17/2017 3:05 PM A / P CHECK REGISTER
PACKET: 08826 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK
VENDOR N724E / I.D. DESC TYPE DATE
09550 WATER TECH, INC.
I-107184 CYLINDER RENTAL R 5/17/2017
24970 WELLSPRING INSURANCE
I-1308 WELLSPRING CONSULT FEES R 5/17/2017
** T 0 T A L S
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE —WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
PAGE: 7
CHECK CHECK
DISCOUNT 7124OUNT NO# AMOUNT
36.000R 066387 36.00
2,000.00CR 066388 2,000.00
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
45
0.88
61,643.84
61,644.72
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1
0.00
300.00
300.00
9
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
55
0.88
61,943.84
61,944.72
5/17/2017 3:05 P14 A / P CHECK REGISTER PAGE: 8
PACKET: 08826 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NA14E / I.D. DESC
CHECK CHECK
TYPE DATE DISCOUNT A14OUNT
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
001 5/2017 14,788.13CR
008 5/2017 37,920.78CR
180 5/2017 8,809.08CR
41 5/2017 425.85CR
ALL 61,943.84CR
CHECK
N04
CHECK
AMOUNT
5/17/2017 3:09 P14
REFUNDS
CHECK REGISTER
PAGE:
1
PACKET:
08822 US -
Refund
VENDOR
SET: 99 AP VENDOR
SET
BANK:
POOL POOLED
CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------
I.D.
NA14E
TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
1
BRIGGS, KEITH
I-000201705176650
BRIGGS, KEITH
R
5/17/2017
9.37
066389
9.37
1
CARAMELA, SHIRLEY
I-000201705176659
CARAMELA, SHIRLEY
R
5/17/2013
288.87
066390
288.87
1
CHANDLER, TA MY
I-000201705176657
CHANDLER, TAMtfY
R
5/17/2017
37.26
066391
37.26
1
CHENAULT, LOUIS
I-000201705176681
CHENAULT, LOUIS
R
5/17/2017
229.25
066392
229.25
1
➢OBBINS, NORMA KAY
I-000201705176677
DOBBINS, NORMA KAY
R
5/17/2017
37.93
066393
37.93
1
DREWS, LINDA
I-000201705176651
DREWS, LINDA
R
5/17/2017
277.01
066394
277.01
1
DUFRESNE, JAY
I-000201705176660
DUFRESNE, JAY
R
5/17/2017
862.42
066395
862.42
1
HARMON, CHRISTOPHER
I-000201705176679
HARMON, CHRISTOPHER
R
5/17/2017
35.63
066396
35.63
1
HUGHES, JASON L
I-000201705176655
HUGHES, JASON L
R
5/17/2017
10.72
066397
10.72
1
HUGHES, JOHN
I-000201705176658
HUGHES, JOHN
R
5/17/2017
187.07
066398
187.07
1
IMPRESSION H014ES
I-000201705176666
IMPRESSION HOMES
R
5/17/2017
558.85
066399
558.85
1
JAY, EMMETT
I-000201705176678
JAY, EMMETT
R
5/17/2017
109.52
066400
109.52
1
JBM HOMES
I-000201705176661
JBM HOMES
R
5/17/2017
713.87
066401
713.87
1
LGI HOMES TEXAS LLC
I-000201705176670
LGI HOMES TEXAS LLC
R
5/17/2017
575.19
066402
575.19
1
LGI H014ES TEXAS LLC
I-000201705176672
LGI HOMES TEXAS LLC
R
5/17/2017
562.64
066403
562.64
5/17/2017 3:09 PI4
REFUNDS
CHECK
REGISTER
PAGE:
2
PACKET:
08822 US -
Refund
VENDOR
SET: 99 AP VENDOR
SET
BANK:
POOL POOLED
CASH ACCOUNT
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE
DATE
DISCOUNT P14OUNT
N04
AMOUNT
1
LGI H0I4ES TEXAS
LLC
I-000201705176673
LGI HOMES TEXAS
LLC
R
5/17/2017
77.68
066404
77.68
1
LGI HOMES TEXAS
LLC
I-000201705176674
LGI HOMES TEXAS
LLC
R
5/17/2017
34.61
066405
34.61
1
LGI HOMES TEXAS
LLC
I-000201705176676
LGI HOMES TEXAS
LLC
R
5/17/2017
36.30
066406
36.30
1
MCLINTOCK HOMES
LLC
I-000201705176668
14CLINTOCK HOMES
LLC
R
5/17/2017
21.74
066407
21.74
1
14CLINTOCK HOMES
LLC
I-000201705176669
MCLINTOCK HOMES
LLC
R
5/17/2017
21.74
066408
21.74
1
MCLINTOCK HOMES
LLC
I-000201705176671
MCLINTOCK HOMES
LLC
R
5/17/2017
527.54
066409
527.54
1
14CLINTOCK HOMES
LLC
I-000201705176615
MCLINTOCK HOMES
LLC
R
5/17/2017
574.75
066410
574.75
1
PARKER, DONALD
I-000201705176652
PARKER, DONALD
R
5/17/2017
34.38
066411
34.38
1
S&T PROPERTIES
I-000201705176653
S&T PROPERTIES
R
5/17/2017
12.26
066412
12.26
1
SALAZAR, RAUL
I-000201705176654
SALAZAR, RAUL
R
5/17/2017
58.10
066413
58.10
1
SMITH, JESSICA
I-000201705176667
SMITH, JESSICA
R
5/17/2017
65.10
066414
65.10
1
TURKIA, AVI
I-000201705176680
TURKIA, AVI
R
5/17/2017
88.08
066415
88.08
1
TURNER, TOM
I-000201705176656
TURNER, TOM
R
5/17/2017
89.08
066416
89.08
1
ULTRA HOMES
I-000201705176664
ULTRA HOMES
R
5/17/2017
402.43
066417
402.43
1
ULTRA HOMES
I-000201705176665
ULTRA HOMES
R
5/17/2017
388.56
066418
388.56
5/17/2017 3:09 PM REFUNDS CHECK REGISTER
PACKET: 08822 US - Refund
VENDOR SET: 99 AP VENDOR SET
BANK: POOL POOLED CASH ACCOUNT
PAGE: 3
CHECK CHECK
CHECK
CHECK
VENDOR I.D. N7114E
------------------------------------------------------------------------------------------------------------------------------
TYPE DATE
DISCOUNT
A14OUNT N04
AMOUNT
1 WANG, FANG
I-000201705176663 [GANG, FANG
R 5/17/2017
52.01 066419
52.01
1 WHITNEY, REBECCA
I-000201705176662 WHITNEY, REBECCA
R 5/17/2017
1.37 066420
1.37
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
32
0.00
6,981.33
6,981.33
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
32
0.00
6,981.33
6,981.33
5/17/2017 3:09 P14 REFUNDS CHECK REGISTER PAGE: 4
PACKET: 08822 US - Refund
VENDOR SET: 99 AP VENDOR SET
BANK: ALL
** REGISTER GRAND TOTALS
* * T 0 T A L S *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
32
0.00
6,981.33
6,981.33
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
32
0.00
6,981.33
6,981.33
** POSTING PERIOD RECAP **
FUND PERIOD A14OUNT
008 5/2017 6,981.33CR
ALL 6,981.33CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
5/31/2017 1:03 PM A / P CHECK
REGISTER
PAGE: 1
PACKET:
08850 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
DISCOUNT AI4OUNT
N04
AMOUNT
30600
TASC
I-FSCPY4.28.17 FLEX
D
5/26/2017
208.33CR
000000
I-FS14PY4.28.17 FLEX
D
5/26/2017
2,020.28CR
000000
2,228.61
22620
ARAMARK UNIFOR14 SERVICE
I-1156874184 MATTS/CITYHALL
R
5/31/2017
17.54CR
066482
17.54
23600
AUSTIN TURF & TRACTOR
1-891520 REAR MOUNTED 60" FEILD FI
R
5/31/2017
539.37CR
066483
539.37
00420
BOUND TREE MEDICAL, LLC
C-70243494 E14S MEDICAL SUPPLIES
R
5/31/2017
31.79
066484
1-82484236 EMS MEDICAL SUPPLIES
R
5/31/2017
85.25CR
066484
I-82491642 E14S 14EDICAL SUPPLIES
R
5/31/2017
266.05CR
066484
I-82497352 E14S 14EDICAL SUPPLIES
R
5/31/2017
110.88CR
066484
430.39
03560
BRISCOE ALIGNMENT & TIRE
I-541248 E14ERGENCY TIRE REPAIR
R
5/31/2017
493.00OR
066485
493.00
20410
CARE NOW CORPORATE
I-996525 POST ACCIDENT TEST
R
5/31/2017
75.00OR
066486
75.00
23620
COTE'S MECHANICAL
I-147860 REPLACED DISCONNECT -DAY ROOM
R
5/31/2017
165.00OR
066487
165.00
24570
DEFENDER SUPPLY
I-17125 12 V SOLENOIDS
R
5/31/2017
110.00OR
066488
110.00
15580
DENTON COUNTY ELECTIONS
I-201705316714 ELECTION CONTRACT
R
5/31/2017
2,611.53CR
066489
2,611.53
23010
FIVE STAR SUPPLY CO INC.
1-10692 BLUE SHOP TOWELS
R
5/31/2017
54.52CR
066490
54.52
18790
FUELMAN
I-NP50460330 FUEL 5/22/17-5/28/17
R
5/31/2017
2,142.03CR
066491
2,142.03
01070
GALLS INC.
I-007520662 FT009 BLK BOOTS
R
5/31/2017
122.89CR
066492
122.89
29620
GOODYEAR COMMERCIAL TIRE
I-233-1017882 TIRES
R
5/31/2017
1,051.78CR
066493
1,051.78
5/31/2017 1:03 PM
A / P CHECK
REGISTER
PAGE: 2
PACKET:
08850 Regular Payments
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NA14E / I.D.
DESC
TYPE
DATE
DISCOUNT
71140UNT
N04
AMOUNT
16860
GRAINGER
I-9439405102
BLUE FLAGS
R
5/31/2017
58.30CR
066494
I-9439905754
GREEN FLAGS
R
5/31/2017
92.70CR
066494
I-9439905762
ORANGE VEST
R
5/31/2017
20.29CR
066494
171.29
25050
HELENA CHEMICAL COMPANY
I-193026574
FERTILIZER
R
5/31/2017
364.000R
0666495
364.00
07750
HOME DEPOT CREDIT SERVICES
I-9020936
FRAME HANGERS
R
5/31/2017
9.54CR
066496
9.54
28640
JUSTIN'S FARM & RANCH SERVICES
I-R51269B
140WING 600 N STEIU40NS CWO
R
5/31/2017
600.000R
066497
600.00
08210
KWIK KAR
I-67279
INSPECTION 2016 FREIGHTLINER
R
5/31/2017
7.00CR
066498
7.00
30560
MUTUAL OF OMAHA
I-000637553002
JUNE 2017 LTD
R
5/31/2017
736.22CR
066499
736.22
31620
NORTH A14ERICA FIRE
EQUIPMENT CO., INC.
I-877555
ADAPTERS & WRENCH
R
5/31/2017
333.19CR
066500
333.19
25580
NORTH TEXAS GROUNDWATER CONSERVATION DISTRICT
I-119
Permit Fees
R
5/31/2017
4,563.50CR
066501
4,563.50
08690
O'REILLY AUTO PARTS
I-1959-362493
OIL FILTER
R
5/31/2017
0.12CR
5.80CR
066502
1-1959-362576
2 BATTERIES
R
5/31/2017
6.76CR
331.24CR
066502
I-1959-362584
8 OX RAG OIL 100,10.3 OZ SILIC
R
5/31/2017
0.63CR
30.84CR
066502
I-1959-362599
WELD HELMET
R
5/31/2017
2.40CR
117.59CR
066502
I-1959-362604
A/C DYE
R
5/31/2017
0.44CR
21.55CR
066502
1-1959-36317
SOLENOID
R
5/31/2017
0.46CR
22.67CR
066502
I-1959-363297
COUPLER
R
5/31/2017
0.58CR
28.62CR
066502
I-1959-364290
OIL FILTER
R
5/31/2017
0.13CR
6.13CR
066502
1-1959-364376
94RPLT BATTERY
R
5/31/2017
3.56CR
174.24CR
066502
1-1959-364477
90EXT BATTERY
R
5/31/2017
2.36r_R
115.49CR
066502
I-1959-364485
CAPSULE
R
5/31/2017
0.29CR
13.99CR
066502
1-1959-364539
BATT COUPLER
R
5/31/2017
0.34CR
16.53CR
066502
I-1959-364543
WIRE, ELECT TAPE, BATT CABLE
R
5/31/2017
4.44CR
217.75CR
066502
I-1959-364791
CIRCUIT BRAKER, GROMMETS
R
5/31/2017
0.25CR
12.03CR
066502
I-1959-365950
IMPACT ADAPT
R
5/31/2017
0.36CR
17.63CR
066502
I-1959-366664
BLUE DEF
R
5/31/2017
1.20CR
58.76CR
066502
I-1959-366665
TIRE SHINE
R
5/31/2017
0.50CR
24.45CR
066502
I-1959-367628
DE -GREASER AND GREASE FITTINGS
R
5/31/2017
0.57CR
27.76CR
066502
1,243.07
5/31/2017 1:03 P14
A / P CHECK
REGISTER
PACKET:
08850 Regular
Payments
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK
CHECK
VENDOR
NA14E / I.D.
DESC
TYPE
DATE
*VOID*
VOID CHECK
V
5/31/2017
02970
OFFICE DEPOT
I-926005237001
PENS, POST -IT, BINDER CLIPS, W
R
5/31/2017
31320
PHILIPS HEALTHCARE
I-934572342
HEART MONITOR
R
5/31/2017
25490
PLASTICPLACE
I-155473
TRASH BAGS
R
5/31/2017
26560
PRECISION DELTA
CORPORTATION
I-9040
QUALIFYING AM140 CONTRACT
R
5/31/2017
02170
REINERT PAPER &
CHEMICAL, INC.
I-360987
CLEANING SUPPLIES
R
5/31/2017
I-361042
MOP HEAD/TRIFOLD PAPER TOWELS
R
5/31/2017
25020
SANGER HARDWARE
C-C15668
FASTENERS & BOLTS
R
5/31/2017
I-B69836
FENDER WASHERS, NYLON LOCK NUT
R
5/31/2017
I-B70149
BATTERY
R
5/31/2017
I-B70150
SOCKET SETS
R
5/31/2017
I-B70430
RISER, BUSHING, & BATTERIES
R
5/31/2017
I-B70431
BATTERY
R
5/31/201V
I-B70509
ELBOW, BALBE GATE BRASS
R
5/31/2017
I-870963
CABLE TIE
R
5/31/2017
I-B71582
ADAPTER & VALVE GATE
R
5/31/2017
I-B71601
THREAD
R
5/31/2017
I-B71617
CONNECTGAS & BATTERY
R
5/31/2017
I-371871
TOOL AND DUCT TAPE
R
5/31/2017
I-B71872
BATTERY
R
5/31/2017
I-C15666
BOLT
R
5/31/2017
I-C15676
BATTERY
R
5/31/2017
I-C16371
NEW HOSE REEL ADAPTERS
R
5/31/2017
I-C16635
2 CYCLE GAS AND GAS CAN
R
5/31/2017
I-C16787
NUTS AND WASHERS
R
5/31/2017
I-C16790
BLUE AND GREEN PAINT
R
5/31/2017
I-C17502
REPLACE BROKEN DOOR KEY
R
5/31/2017
*VOID* VOID CHECK V 5/31/2017
PAGE: 3
CHECK
CHECK
DISCOUNT AMOUNT
N04
AMOUNT
066503
**VOID**
47.49CR
066504
47.49
37,430.000R
066505
37,430.00
302.60CR
066506
302.60
99.50CR
066507
99.50
44.67CR
066508
34.32CR
066508
78.99
5.12
066509
6.02CR
066509
13.99CR
066509
179.98CR
066509
47.40CR
066509
9.99CR
066509
45.98CR
066509
19.98CR
066509
39.57CR
066509
1.99CR
066509
48.98CR
066509
32.20CR
066509
15.99CR
066509
9.98CR
066509
14.99CR
066509
41.92CR
066509
32.98CR
066509
10.58CR
066509
45.54CR
066509
2.99CR
066509
615.93
066510
**VOID**
5/31/2017 1:03 PM
PACKET: 08850 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NAME / I.D. DESC
16240 SCHAD & PULTE
I-110 12 CYLINDER LEASE
I-202311 C014PRESSED OXYGEN
00100 TMRS
I-RETPY5.12.17 Tt4RS
I-RETPY5.26.17 TMRS
27550 WINSTON WATER COOLER, LTD
I-S1654725.001 SLOAN REPAIR KIT
** T 0 T A L S *'
REGULAR CHECKS:
HANDWRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
NON CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL EARNINGS: 0
A / P CHECK REGISTER PAGE: 4
CHECK CHECK
CHECK
CHECK
TYPE
DATE
DISCOUNT
P14OUNT
NO#
AMOUNT
R
5/31/2017
240.00OR
066511
R
5/31/2017
45.00OR
O66511
285.00
R
5/31/201V
19,596.95CR
066512
R
5/31/2017
18,031.94CR
066512
37,628.89
R
5/31/2017
209.48CR
066513
209.48
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
30
25.39
92,538.74
92,564.13
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1
0.00
2,228.61
2,228.61
2
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
33
25.39
94,767.35
94,792.74
5/31/201V 1:03 PM A / P CHECK REGISTER PAGE: 5
PACKET: 08850 Regular Payments
VENDOR SET: 99
BANK POOL POOLED CASH ACCOUNT
VENDOR NA14E / I.D. DESC
CHECK CHECK
TYPE DATE DISCOUNT A14OUNT
** POSTING PERIOD RECAP **
FUND PERIOD A14OUNT
001 5/2017 66,706.44CR
008 5/2017 14,675.84CR
180 5/2017 12,344.69CR
41 5/2017 1,040.38CR
ALL 94,767.35CR
CHECK
NO#
CHECK
AMOUNT
Cheryl Price
From: Scott Biggerstaff
Sent: Wednesday, May 31, 2017 12:35 PM
To: Cheryl Price
Subject: AP Regular Payables Check Register - 4799.pdf
Attachments: AP Regular Payables Check Register - 4799.pdf
5/31/2017 12:34 PM A / P CHECK REGISTER
PACKET: 08849 Regular Payments
VENDOR SET: 99
BANK EMP B E14PLOYEE BENEFIT FUND
PAGE: 1
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
DISCOUNT
AMOUNT NO#
AMOUNT
10610
LEADERSLIFE INS. COMPANY
I-68823 NNE 17 LIFE INSURANCE
COVERAG
R 5/31/2017
86.66CR 000468
86.66
30560
MUTUAL OF OMAHA
I-000637553002B JUN 2017 LIFE INSURANCE
R 5/31/2017
1,437.18CR 000469
1,437.18
30590
UNITED HEALTHCARE INSURANCE COMPANY
I-093336188057 HEALTH & DENTAL INSURANCE JUN
R 5/31/2017
42,155.89CR 000470
42,155.89
* * T 0 T A L S * *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
3
0.00
43,679.73
43,679.73
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
3
0.00
43, 09.73
43,679.73
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
5/31/2017 12:34 P14 A / P CHECK REGISTER
PACKET: 08849 Regular Payments
VENDOR SET: 99
BANK EMP B EMPLOYEE BENEFIT FUND
CHECK CHECK CHECK
VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT A-IOUNT NO#
** POSTING PERIOD RECAP **
FUND PERIOD A140UNT
-------------------------------------------
110 5/2017 43,679.73CR
-------------------------------------------
ALL 43,679.73CR
PAGE: 2
CHECK
AMOUNT
Gouij}.�
DENTON COUNTY
Office of
Michelle French, P.C.C.
Tax Assessor/Collector
1505 E. McKinney St.
Denton, TX 76209
May 22, 2017
Dear Taxing Entities,
The 2017 Denton County Interlocal Collection Agreement has been finalized for issuance. The parcel fee for consolidated
collections for the 2017 tax year is $0.82 per parcel. There are no significant changes in the Agreement. The Interlocal
Agreement is to be submitted to the Denton County Tax Office by September 5, 2017. This will provide the necessary time
to add the Agreement to the Denton County Commissioners Court Agenda to be properly executed prior to October 1, 2017.
We are providing the Agreement in form-fillable PDF format for your convenience. Please complete the Agreement
inserting the name of your entity and dates. Once the form is complete, please print three (3) copies for submittal.
The Agreement must be submitted to our office in triplicate. Please print three (3) copies of the completed
Agreement and have all copies signed by the appropriate person in your entity. Failure to submit three (3) originally
signed Agreements may delay processing through Commissioners Court.
Municipalities that have approved the creation of a Public Improvement District (PID) must complete the Public Improvement
District Agreement. The proper Agreement will be dependent on whether the PID is a rate based or fixed lien assessment
district. Please feel free to contact our office to assist you should you have questions about which district Agreement you may
need to complete.
The address to mail the completed Agreements is as follows:
Office of Michelle French
Denton County Tax Assessor/Collector
P.O. Box 90223
Denton, TX 76202
Attn: Michelle French
The physical address is as follows:
Office of Michelle French
Denton County Tax Assessor/Collector
1505 E. McKinney Street
Denton, TX 76209
Attn: Michelle French
As always, our office is here to assist you with any questions or concerns. We thank you for allowing Denton County to
provide consolidated collections to your entity in order to better serve our mutual constituents.
Best Regards,
eicAelle CFzenrA
Denton County Tax Assessor/Collector
Motor Vehicle Department www.tax.dentoncounty.com Property Tax Department
P.O. Box 90204 P.O. Box 90223
Denton, TX 76202-5204 Denton, TX 76202-5223
940-349-3510 940-349-3500
THE STATE OF TEXAS §
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT FOR TAX COLLECTION
BETWEEN DENTON COUNTY, TEXAS, AND
CITY/ TOWN OF Sanger, Texas
THIS AGREEMENT is made and entered into this day of ,
2017, by and between DENTON COUNTY, a political subdivision of the State of
Texas, hereinafter referred to as "COUNTY," and, the City/Town
of Sanger, Texas
Denton County, Texas, also a
political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY."
WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to
the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation
Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and;
WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY
for the COUNTY to act as tax assessor and collector for MUNICIPALITY and
COUNTY has the authority to so act;
NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration
of the mutual promises, covenants, and agreements herein contained, do agree as follows:
1 of 14 2017-2018 INTERLOCAL AGREEMENT
I.
The effective date of this Agreement shall be the 1st day of October, 2017. The term
of this Agreement shall be for a period of one year, from October 1, 2017, to and through
September 30, 2018. This Agreement shall be automatically renewed for an additional one
(1) year term at the discretion of the COUNTY and MUNICIPALITY, unless written notice
of termination is provided by the terminating parry to the other party prior to one hundred -
fifty (150) days of the expiration date of the current term of the Agreement.
MUNICIPALITY agrees to deliver this agreement no later than September 5, 2017 or the
first Monday of September 2017 in manner required by COUNTY to fully execute said
collection services by COUNTY.
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for MUNICIPALITY to
the maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor -collector, shall
serve as tax assessor -collector for parcels in Denton County of t h e
MUNICIPALITY for ad valorem tax collection for tax year 2017, and each tax year for
the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem
assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does
hereby expressly authorize COUNTY to do and perform all acts necessary and proper to
assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes,
penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all current and delinquent tax
2 of 14 2017-2018 INTERLOCAL AGREEMENT
statements required by statute, supplemental changes for applicable property accounts,
as well as prepare and mail any other mailing as deemed necessary and appropriate by
COUNTY; provide daily and monthly collection reports to MUNICIPALITY;
prepare tax certificates; develop and maintain both current and delinquent tax rolls,
disburse tax monies to MUNICIPALITY daily (business day) based on prior day tax
postings. COUNTY agrees to approve and refund overpayment or erroneous payment of
taxes for MUNICIPALITY pursuant to Texas Property Tax code Sections 31.11 and
31.12 from available current tax collections of MUNICIPALITY; meet the
requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such
other records and forms as are necessary or required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for MUNICIPALITY and that such calculations will be provided at
no additional cost to MUNICIPALITY. The information concerning the effective and
rollback tax rates will be published in the form prescribed by the Comptroller of Public
Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code.
MUNICIPALITY shall notify tax assessor -collector no later than July 25th of each year
that MUNICIPALITY wishes publication of forms or notices specified in this section.
MUNICIPALITY further agrees that if COUNTY calculates effective and rollback tax
rates, COUNTY shall publish the required notices on behalf of MUNICIPALITY.
It is understood and agreed by the parties that the expense of publication shall be borne
by MUNICIPALITY and that COUNTY shall provide MUNICIPALITY's billing
address to the newspaper publishing the effective and rollback tax rates.
3 of 14 2017-2018 INTERLOCAL AGREEMENT
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter -page notices as required by Sections
26.05 and 26.06 of V.T.C.A. Tax Code and Section 140.010 of Local Government
Code, if MUNICIPALITY requests such 7 days in advance of the intended
publication date, COUNTY agrees to manage all notices and publications on behalf of
MUNICIPALITY if request is received no later than July 25th. MUNICIPALITY must
approve all calculations and notices, in the format required by COUNTY, before
publication may proceed. The accuracy and timeliness of all required notices are the
responsibility of MUNICIPALITY.
5. Should MUNICIPALITY vote to increase its tax rate above the rollback
tax rate the required publication of notices shall be the responsibility of
MUNICIPALITY.
6. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to MUNICIPALITY, and to promptly furnish
written reports to keep MUNICIPALITY informed of all financial information affecting
it.
4 of 14 2017-2018 INTERLOCAL AGREEMENT
7. MUNICIPALITY agrees to promptly deliver to COUNTY all records
that it has accumulated and developed in the assessment and collection of taxes, and to
cooperate in furnishing or locating any other information and records needed by
COUNTY to perform its duties under the terms and conditions of this Agreement.
8. COUNTY agrees to allow an audit of the tax records of
MUNICIPALITY in COUNTY'S possession during normal working hours with at least
48 hours advance, written notice to COUNTY. The expense of any and all such audits
shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished
to COUNTY.
9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety
bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the
faithful performance of the Tax Assessor/Collector's lawful duties, will be made payable
to MUNICIPALITY and in an amount determined by the governing body of
MUNICIPALITY. The premium for any such bond shall be borne solely by
MUNICIPALITY.
10. COUNTY agrees that it will post a notice on its website, as a
reminder that delinquent tax penalties will apply to all assessed taxes which are not
paid by January 31, 2018.
11. COUNTY agrees that it will post to a secure website collection reports for
MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily
5 of 14 2017-2018 INTERLOCAL AGREEMENT
basis through September 30, 2018. COUNTY will provide monthly Maintenance and
Operation (hereinafter referred to as "MO"), and Interest and Sinking (hereinafter
referred to as "IS") collection reports; provide monthly recap reports; and provide
monthly attorney fee collection reports.
12. MUNICIPALITY retains its right to select its own delinquent tax
collection attorney and COUNTY agrees to reasonably cooperate with the attorney
selected by MUNICIPALITY in the collection of delinquent taxes and related activities.
13. MUNICIPALITY will provide COUNTY with notice of any change
in collection attorney on or before the effective date of the new collection attorney
contract.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall
ensure the performance of all duties and obligations of COUNTY; shall devote sufficient
time and attention to the execution of said duties on behalf of COUNTY in full
compliance with the terms and conditions of this Agreement; and shall provide
immediate and direct supervision of the County Tax Office employees, agents,
contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes,
terms and conditions of this Agreement for the mutual benefit of COUNTY and
MUNICIPALITY.
6 of 14 2017-2018 INTERLOCAL AGREEMENT
IV.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub -contractors
and /or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
MUNICIPALITY accepts responsibility for the acts, negligence, and/or
omissions of all MUNICIPALITY employees and agents, sub -contractors and/or
contract laborers, and for those of all other persons doing work under a contract or
agreement with MUNICIPALITY to the extent allowed by law.
VI.
MUNICIPALITY understands and agrees that MUNICIPALITY, its
employees, servants, agents, and representatives shall at no time represent themselves to
be employees, servants, agents, and/or representatives of COUNTY. COUNTY
understands and agrees that COUNTY, its employees, servants, agents, and
representatives shall at no time represent themselves to be employees, servants, agents,
and/or representatives of MUNICIPALITY.
7 of 14 2017-2018 INTERLOCAL AGREEMENT
VII.
For the services rendered during the 2017 tax year, MUNICIPALITY agrees to
pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed by October I Oth or as soon
thereafter as practical. In order to expedite mailing of tax statements the
MUNICIPALITY must adopt their 2017 tax rate by September 29, 2017. Failure of the
MUNICIPALITY to adopt a tax rate by September 29, 2017 may cause delay in timely
mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 the
MUNICIPALITY must adopt a tax rate by the later of September 301h or 60 days after the
certified appraisal roll is received. Failure to adopt and deliver a tax rate by the later of
September 30th or 60 days after the certified appraisal roll is received may result in delay
of processing and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to
assume the costs for additional delayed tax statements, processing and mailing as
determined by COUNTY. Notwithstanding the provisions of the Tax Code, if
MUNICIPALITY fails to deliver the adopted tax rates (M&O and I&S) to the Tax
Assessor Collector by September 29, 2017, it may will cause a delay in the publication and
release of tax statements.
2. COUNTY will mail an additional notice during the month of March
following the initial mailing provided that MUNICIPALITY has requested such a notice
on or before February 28, 2018. The fee for this service will be a rate not to exceed
$0.82 per statement.
3. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the
8 of 14 2017-2018 INTERLOCAL AGREEMENT
requirements of Section 33.11 of the Texas Property Tax Code to the owner of each
parcel to the owner of each parcel having delinquent taxes.
4. At least 30 days, but no more than 60 days, prior to July 1st, and following the
initial mailing, COUNTY will mail a delinquent tax statement meeting the requirements
of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each
parcel having delinquent taxes.
5. For accounts which become delinquent on or after June 1st, COUNTY
shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the
Texas Property Tax Code to the owner of each parcel having delinquent taxes.
6. In event of a successful rollback election which takes place after tax bills for
MUNICIPALITY have been mailed, MUNICIPALITY' agrees to pay COUNTY a
programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of
each parcel. COUNTY will charge a fee for this service at a rate not to exceed
$0.82 per statement pursuant to Property Tax Code Section 26.07 (f). When a refund is
required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing
fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the
event of a successful rollback election, will be the responsibility of the COUNTY.
MUNICIPALITY will be billed for the refunds, postage and processing fees.
7. MUNICIPALITY understands and agrees that COUNTY will, no later than
January 31 st, deduct from current collections o f t h e MUNICIPALITY the "Total Cost" of
providing all services described in paragraphs 1-5 above. This "Total Cost" includes any
such services that have not yet been performed at the time of deduction. The "Total Cost"
of providing all services described in paragraphs 1-5 above shall be the total of.
9 of 14 2017-2018 INTERLOCAL AGREEMENT
$0.82 x the total number of parcels listed on MUNICIPALITY's September 30, 2017
end of year Tax Roll for tax year 2016.
In the event that a rollback election as described in paragraph 6 takes place, COUNTY
shall bill MUNICIPALITY for the applicable programming charge, check processing
fees, refunds paid, and refund postage costs. MUNICIPALITY shall pay COUNTY all
billed amounts within 30 days of its receipt of said bill. In the event costs for additional
delayed tax statements, processing and mailing are incurred as described in paragraph 1,
COUNTY shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay
COUNTY all such billed amounts within 30 days of its receipt of said bill.
8. MUNICIPALITY further understands and agrees that COUNTY (at its
sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for
any renewal year of this Agreement, provided that COUNTY gives written notice to
MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the
Agreement. The County Budget Office establishes collection rates annually based on a
survey of actual annual costs incurred by the COUNTY in performing tax collection
services. The collection rate for each year is approved by County Commissioners' Court.
All entities are assessed the same per parcel collection rate.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY's
depositories as designated:
10 of 14 2017-2018 INTERLOCAL AGREEMENT
1. For deposits of tax, penalties, and interest, payment shall be by wire
transfer or ACH to MUNICIPALITY depository accounts only, and segregated into the
appropriate MO and IS accounts. Only in the event of failure of electronic transfer
protocol will a check for deposits of tax, penalty and interest be sent by mail to
MUNICIPALITY.
2. If MUNICIPALITY uses the same depository as COUNTY, the deposits
of tax, penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that deposits will be made daily through September 30, 2018 It is expressly understood,
however, that this obligation of COUNTY shall not survive termination of this
Agreement, whether by termination by either party or by failure of the parties to renew
this Agreement.
4. In event that COUNTY experiences shortage in collections as a result
of an outstanding tax debt of MUNICIPALITY, the MUNICIPALITY agrees a
payment in the amount of shortage shall be made by check or ACH to COUNTY
within 15 days after notification of such shortage.
IX.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in which
notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
11 of 14 2017-2018 INTERLOCAL AGREEMENT
X.
This Agreement represents the entire agreement between MUNICIPALITY and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both MUNICIPALITY and COUNTY or those
authorized to sign on behalf of those governing bodies.
XI.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
MUNICIPALITY:
The City/Town of Sanger, Texas,
Address: P O Box 1729 / 502 Elm Street
City, state, zip: Sanger TX 76266
Telephone:940-458-7930 Email:
mbrice@sangertexas.org
12 of 14 2017-2018 INTERLOCAL AGREEMENT
XII.
MUNICIPALITY hereby designates M i ke Brice
to act on behalf
of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the
performance of all duties and obligations of MUNICIPALITY as stated in this
Agreement. MUNICIPALITY's designee shall devote sufficient time and attention to
the execution of said duties on behalf of MUNICIPALITY in full compliance with the
terms and conditions of this Agreement; shall provide immediate and direct supervision
of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers,
if any, in the furtherance of the purposes, terms and conditions of this Agreement for the
mutual benefit of MUNICIPALITY and COUNTY.
XIII.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XIV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
Executed in duplicate originals this, day of ,2017.
13 of 14 2017-2018 INTERLOCAL AGREEMENT
COUNTY
Denton County
110 West Hickory
Denton, Texas 76201
BY:
Honorable Mary Horn
Denton County Judge
ATTEST:
BY:
Juli Luke
Denton County Clerk
APPROVED FORM AND CONTENT:
MUNICIPALITY
Town/City: Sanger. Texas
Address: P O Box 1729 / 502 Elm Street
City, State, Zip: Sanger TX 76266
BY:
Name: Thomas E. Muir
Title: Mayor
ATTEST:
BY:
Name Cheryl Price
Title City Secretary
APPROVED AS TO FORM:
Michelle French Name
Denton County Denton County Assistant
Tax Assessor/Collector District Attorney
14 of 14 2017-2018 INTERLOCAL AGREEMENT
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable
❑ Workshop ❑ Executive ® Public Reviewed by Legal ❑ Yes -ff Not Applicable
Hearing
Council Meeting Date: Submitted By:
June 5, 2017 Alina Ciocan, Director of Economic & Community
Development
City Manager Reviewed/Approval Initials 4-f� Date c1-1-'/T
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ❑APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ®OTHER Public Hearing
AGENDA CAPTION
Conduct a Public Hearing Concerning A Minor Plat of the Bella Addition, 0.254 Acres in the Henry
Tierwester Survey, Abstract 1241, Located at the Northwest Corner of Oak Street and Wood Street.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The subject property is located at the northeast corner of Oak Street and Wood Street. The purpose of
this replat is to combine two lots into one. The applicant is intending to build a single family residence
on this lot.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached: Prior Action/Review by Coµneil, Boards, Commissions or Other
Agencies:
The Planning & Zoning Commission approved this item
at their May 8, 2017 meeting.
CITY OF SANGER
COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Reviewed by Legal
❑ Yes
® Not Applicable
Hearing
Council Meeting Date: Submitted By:
June 5, 2017 Alina Ciocan, Director of Economic & Community
Development
City Manager Reviewed/Approval Initials MQ Date 6'_/_ 7
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ®APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑OTHER
AGENDA CAPTION
Consider, Discuss and Possibly Act on A Minor Plat of the Bella Addition, 0.254 Acres in the Henry
Tierwester Survey, Abstract 1241, Located at the Northwest Corner of Oak Street and Wood Street.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The subject property is located at the northeast corner of Oak Street and Wood Street. The purpose of
this replat is to combine two lots into one. The applicant is intending to build a single family residence
on this lot.
STAFF OPTIONS & RECOMMENDATION
Staff has found the plat to be in conformance with the Subdivision Ordinance.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
• Staff Report
• Location Map
The Planning & Zoning Commission approved this item
• Minor Plat
at their May 8, 2017 meeting.
• Application
• Letter of Intent
• Response Forms
STAFF REPORT
Meeting Date: June 5, 2017
Case #: 17SANZON-0003
Case Coordinator: Alina Ciocan
Request: Consider, Discuss and Act on A Minor Plat of the Bella Addition, 0.254
Acres in the Henry Tierwester Survey, Abstract 1241.
Applicant: Everett Armstrong — Florian Property Solutions
Case Overview
The subject property is located at the northeast corner of Oak Street and Wood Street. It is zoned
Single -Family Residential District 8 (SF-8). The purpose of this replat is to combine two lots into
one that would allow the applicant to build a single family residence on the lot.
Staff Recommendation
Staff has found the plat to be in compliance with the requirements of the Subdivision Ordinance.
Notification Response Form
Properties within 200 feet of the subject property must be notified of this request pursuant to the
Texas Local Government Code. Staff mailed twenty-nine (29) public hearing notices to the owners
of properties within 200 feet of the subject property. At the time of this report, staff received:
• Three (3) forms in favor of the request
• One (1) opposed to the request
• Two (2) notices were returned as undeliverable
Actions for Planning & Zoning Commission
The Planning & Zoning Commission approved the plat on May 8, 2017.
Replat - Bella Addition
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APPUR Iry __O °01(aiu) me 1.1 m slµ(°° ojrns�e iaeu °r° 5.) PUPP= °r ,Nu Pui I5 r0 -- — — — Rcrnml — t,w'0.—
MINOR PLAT
BELLA ADDITION
LOT IR, BLOCKI
BEING A REPLAT OF THE WEST HALF OF BLOCK NO. I
M.F. HAMPTON ADDITION
VOLUME 50, PAGE 599.
DEED RECORDS, DENTON COUNTY, TEXAS
AND BEING IN THE HENRY TIERWESTER SURVEY,
ABSTRACTNO. 1241
CITY OF SANGER,
DENTON COUNTY, TEXAS
Preliminary Plat
Minor Plat
Applicant
TTEXAS
SUBDIVISION APPLICATION
BY. -La -------
Final Plat
Amended Plat
nwnor (if riifforont frnm annlirmntl
Name:
Name:
r Ak A u
Company:
Company:
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Address:
Address:
p
City, State, Zip
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I A
City, State, Zip
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Phone:
146
Phone:
Fax:
Fax:
Email: (j
{• I O ri aye prG
%
�o � U-�'1(d1S� CJ ��GI.►� , C.�t
Email:
Submittal Checklist
Pre -Application Conference (Date: )
I'
Six (6) Copies of Plat (24"06", folded to 1/4 size)
Letter of Intent
Application Fee (Check Payable to City of Sanger)
Application Form (Signed by Owner)
Supporting Materials (list if provided):
Owner Signature ,
Applicant Signature
Office Use: Reviewed by Director of Development Services ✓41 f
Complete (Check# , -5 0 0
Incomplete (Returned to Applicant d
City of Sanger
201 Bolivar/ P.0 Box 1729
Sanger, TX 76266
940-458-2059 (office) 940-458-4072 (fax) wwmsmigertexos.org
-If//I// I
Date
Date
April 11, 2017
City of Sanger,
This letter of intent is for the purpose of explaining the reason for the proposed re -plat of 212
Oak St. in Sanger, TX. The purpose for the plat change is to combine two tracts of land into one,
so that a new single family residence may be constructed on the site. Neither tract of land
meets the minimum lot square footage for construction of a new residence. Once the re -plat is
completed this lot will exceed the minimum square footage required for permitting.
Everett Armstrong, Manger
Florian Property Solutions LLC
940-458-5569
05/01/2017 MON 7:28 FAX 8174889792 GRAPEVINE INTERNAL MEDS
0001/001
Response Form
17SANZON-0003
Replat— Bella Addition
In order for your opinion to be counted, please complete and mail this form to:
Economic & Community Development Department
Attn: Alina Ciocan
P.O. Box 1729
Sanger, TX 76266
You may also email or fax a copy to:
Email: aclocan@sangertexas.org
Fax: (940) 458-4072
Project No: 17SANZON-000.3 / Replat — Bella Addition
Please circle o e: i
favor of request apposed to request
Comments:
Printed Name
Mailing Arlrlrpss ra ~""
Phone Number
b� ��a$`�� rig ���
. , .. , .. � _ � m .� � a � � �-.�. �-, .�.. � .�.�- . .. _
17SANZON-0003
Replat — Bella Addition
In order for your opinion to be counted, please complete and mail this form to:
Economic & Community Development Department
Attn: Alina Ciocan
P.O. Box 1729
Sanger, TX 76266
You may also email or fax a copy to:
Email: aciocan@sangertexas.org
Fax: (940) 458-4072
Project No: 17SANZON-0003 / Replat — Bella Addition
Please circle one: In favor of requester Opposed to request
Comments:
Ice 1
ure
Printed Name ��e &1 —Ig-" /
Mailing Address %a- wn7
City State Zip �Od�f' / 7
Phone Number
Email Address
Physical Address of Property within 200 feet %�L
'®
Response Form
17SANZON-0003
Replat — Bella Addition
In order for your opinion to be counted, please complete and mail this form to:
Economic & Community Development Department
Attn: Alina Ciocan
P.O. Box 1729
Sanger, TX 76266
You may also email or fax a copy to:
Email: aciocan@sangertexas.org
Fax: (940) 458-4072
Project No: 17SANZON-0003 / Replat — Bella Addition
Please circle one: In favor of request �pposed to request
Comments:
ture
Printed Name lV e l— l , 410 R 6- Le-5
6,1) 9 i2C/,v A/LtL-)A P/
CitV, State
Phone Number
Email Address / C
PhVsical Address of Property within 200 feet '� a 2
zd14Ld1</ 4-
1
Agreement for Professional Services APAI Project No. 1416-003-01
AMMENDMENT 2 TO SCOPE OF SERVICES
LIFT STATION AND WASTEWATER PIPELINE IMPROVEMENTS — ADDITIONAL
SERVICES
THIS AMENDMENT to the AGREEMENT dated November 10th 2014 between the City of Sanger, Texas,
(hereinafter "Owner"), and ALAN PLUMMER ASSOCIATES, INC. (hereinafter "Engineer"), 1320 South University
Drive, Suite 300, Fort Worth, Texas 76107 is made on this the of , 2017
and to have an effective date for all eligible engineering services rendered on and after the execution date of this
Amendment.
ADDITIONAL SERVICES
Basic Services for Phase 1 and Phase 2, as described in EXHIBIT A and EXHIBIT D provided by the ENGINEER are
amended with the Scope of Services as defined in the activities and tasks below.
ACTIVITY G — ADDITIONAL PROJECT COORDINATION
Task 1— Monthly Progress Meetings
Monthly Progress Meetings - ENGINEER shall coordinate, prepare for, and conduct coordination monthly meetings
to review progress with the OWNER and the consultants working on the design. Meetings shall take place at the
OWNER's office in Sanger.
a. ENGINEER shall prepare an agenda for the meetings.
b. ENGINEER shall moderate the meetings.
c. ENGINEER shall prepare and distribute draft meeting notes for review within 5 business days of the
progress meeting. After receipt of comments, the meeting notes shall be finalized and distributed to the
OWNER and sub -consultants for record purposes.
d. Up to four (4) additional monthly progress meetings shall be held.
Deliverables:
• Draft and Final Meeting Notes
Task 2 — Project Management
Provide project management caused by delays in the design schedule that occurred for reasons beyond the control
of the ENGINEER and to accommodate the added Activities G through K identified below. This task includes
attendance at City Council Work Sessions and Public Meetings requested by the OWNER that were beyond the
scope of the Agreement as modified by Exhibit D (Amendment No. 1). Additional project management tasks shall
include, but are not limited to updating the project management plan; tracking and managing internal schedules of
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Alan Plunvner Associates, Inc.
Agreement for Professional Services
APAI Project No. 1416-003-01
work; monitoring and addressing issues related to the scope of work, budget and deliverables; preparing and
processing monthly billings; providing labor resources necessary to fulfill scoped work; scheduling and participating in
quality control reviews; and providing updates to the OWNER on a regular basis.
a. ENGINEER shall coordinate design efforts on project tasks identified below.
b. ENGINEER shall prepare a common monthly invoice for all services.
Deliverables
• Monthly Invoices
ACTIVITY H — GRAVITY PIPELINE CONCEPTUAL DESIGN
Task 1— Gravity Pipeline Route TM
a. The ENGINEER shall complete the conceptual design as follows:
Complete a route study for the Gravity Pipeline to convey up to _ MGD from the existing Cowling
Lift Station site to location of the new Railroad Ave Lift Station location identified on the future
Regional WWTP site including:
a) Evaluation of up to two alignments based on available USGS or Lidar topographic data.
b) Preparation of a Conceptual Opinion of Probable Construction Cost (OPCC) of the
recommended pipeline improvements.
Prepare a Route Study Technical Memorandum (TM) documenting the selection criteria used,
alternative alignments considered, issues of concern, recommended alignment for the pipeline
routing and Conceptual OPCC reflecting the recommended design. Incorporate a preliminary plan
and profile for each alignment based on available topographic data. Meet with the OWNER and
present the draft section of the TM to the OWNER. Receive input from the OWNER, update and
finalize the TM. The meeting will occur in concert with a monthly progress meeting.
b. Deliverables:
• Draft and Final Pipeline Route Study Technical Memorandum
ACTIVITY I — GRAVITY PIPELINE PRELIMINARY DESIGN
The ENGINEER shall advance the lift station and pipeline design to approximately 30% complete as follows:
a. Obtain Right of Entry
1. ENGINEER shall identify land owners contact information for those parcels impacted by the
selected force main alignment and request Right -of -Entry (ROE) by letter to facilitate inspection of
the alignment by the ENGINEER, survey and collection of geotechnical samples.
2. ENGINEER will notify OWNER of those parcels that are non -responsive or have refused granting
ROE within 30 days of sending notification letters.
3. ROE for non -responsive or refusal parcels shall be obtained by the OWNER. Alternately, if
requested by the OWNER, the ENGINEER shall make additional attempts to contact the parcel
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Alan Plummer Associates, Inc.
for Professional Services APAI Project No. 1416-003-01
owners in question as an Additional Service subject to the budgetary constraints identified in
Compensation below or to the amount approved by the OWNER in an Amendment to the
AGREEMENT.
b. The ENGINEER shall conduct survey, archeological and geotechnical sample collection as described in
Special Services below.
c. Environmental Analysis:
1. Field Investigation - Conduct field investigations needed to modify delineate jurisdictional wetlands
and/or waters of the U.S. and documentation of potential threatened or endangered species and/or
critical habitat for species listed for the counties in which the site(s) and recommended site and
alignment. Field investigations the along the recommended pipeline alignment will also be
conducted. The pipeline field investigation shall include:
a) ENGINEER will walk the recommended alignment using both environmental staff and pipeline
design staff to collect field data and information related to potential project impacts. DISTRICT
staff will also participate in field work activities. Information documented through notes and
photographs will include, but not be limited to:
• Current land use
• Riparian areas
• Jurisdictional waters of the U.S., including wetlands
• Upland areas
• Vegetation
• Soils
• Threatened and endangered species
• Limited tree survey (for alignment adjustment in sensitive environmental areas)
• Archeology (refer to Special Services for specific scope of work)
b) Based on field observations made, ENGINEER will confer with OWNER staff and make
preliminary refinements to the alignment in the field.
c) ENGINEER will provide documentation of the field investigation as an appendix to the
Preliminary Design Technical Memorandum (TM) identified below.
d) The ENGINEER shall survey trees as described in Special Services. Identification of the
species of specific trees provided under Basic Services shall be limited to large (approximately
24-inch to 36-inch and larger) specimens noted during the ENGINEER's walk through of the
alignment corridor. Identification of smaller tree species on the Lift Station site or along the
pipeline alignment shall be provided as an Additional Service.
Cultural resources field activities will be conducted if necessary at the site and along recommended
pipeline alignment. Refer to Special Services for the cultural resources scope of work.
If necessary a cultural resources report will be prepared in conjunction with the environmental
reports. Refer to Special Services for the cultural resources scope of work.
d. Pipeline Material and Mechanical Equipment Selection:
1. The material for the gravity pipeline shall be PVC.
2. The study and recommendation of alternate materials, if requested by the OWNER, shall be
provided as an Additional Service.
e. Develop 30% plans for the gravity pipeline. 30% plans shall include plan and profile drawings. Gravity
profile information shall be limited to surveyed top of ground and a draft line reflecting approximate planned
top of pipe (depth of burial).
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Alan Plummer Associates, Inc.
for Professional Services APAI Project No. 1416-003-01
f. ENGINEER will prepare an updated OPCC for review by the OWNER in conjunction with the preliminary
design of improvements.
g. Participate in a 30% design quality control review meeting with OWNER's personnel. The meeting will
occur in concert with a monthly progress meeting. ENGINEER will furnish four sets of the draft plans,
specifications and bidding documents to the OWNER approximately 7 days prior to the meeting. Provide a
written record of OWNER comments and the ENGINEER's responses.
Deliverables:
1. Draft and Final Preliminary Design Technical Memorandum
2. 30% Gravity Pipeline Improvements Plans
3. 30% OPCC for the gravity pipeline
4. Construction Contract Document Table of Contents for lift station and pipeline improvement bid
packages
5. Core specifications
ACTIVITY J — GRAVITY PIPELINE DETAILED DESIGN
The ENGINEER shall develop the final plans and specifications as follows:
a. The ENGINEER will develop and submit core drawings to the OWNER for review in advancing the design.
The OWNER will review and comment. ENGINEER will provide a written response to OWNER comments
and will modify drawings incorporating required changes.
b. Perform design calculations; develop plans to 60% and 90%. Present 60% and 90% quality control plans to
the OWNER for review accompanied by required specifications and an OPCC as described below. The
construction plans at a minimum shall include:
1. Plan and Profile sheets shall show the following: proposed plan/profile and recommended pipe
size, valves, isolation valves, manholes, that are to be installed or replaced, existing utilities and
utility easements, and pertinent information needed to construct the project. Property lines, legal
description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be
provided on plan view. Plans will reflect actual conditions to a distance of at least 25 feet on either
side of the proposed force main.
2. The ENGINEER shall prepare standard and special detail sheets for the lift station, force main and
any required gravity piping.
3. The ENGINEER shall prepare separate plan sets for the lift station and pipeline improvements.
Separation of the recommended improvements into more than two (2) bid packages shall be
provided as an Additional Service.
c. Meet with the OWNER approximately 7 days following delivery of review documents to collect comments.
ENGINEER will provide a written response to OWNER comments and will modify documents incorporating
required changes.
d. The ENGINEER will consult with the OWNER, public utilities, private utilities, TxDOT, the county and other
facilities that have an impact or influence on the project.
e. ENGINEER shall complete and submit TxDOT permit applications for highway crossings and entrances.
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Alan Plummer Associates, Inc.
for Professional Services
APAI Project No. 1416-003-01
f. After completion of the 90% quality control review meeting the ENGINEER shall advance the design to
100% completion. The ENGINEER shall provide sealed construction contract documents to OWNER.
g. Final Sealed Plans, the following documents will be provided by the ENGINEER after sealing the contract
document sets: Four (4) sets of half size (11-in x 17-in) plans and four (4) specification books. Electronic
(PDF OCR) files of plans and specifications via optical disc.
h. Prior to the advertisement for bids, ENGINEER will prepare contract documents to comply with TCEQ
requirements. ENGINEER shall submit required notification to the TCEQ. When requested the ENGINEER
shall provide plans and specifications to the TCEQ for review.
Prepare specifications for the gravity pipeline to fully describe the intended work and convey the intent of the
design. The ENGINEER will develop and submit specifications to the OWNER for review in advancing the
design. The OWNER will review and comment. ENGINEER will provide a written response to OWNER
comments and modify specifications incorporating required changes.
j. ENGINEER will update the OPCC for submittal with the 60% and 90% quality control review of the plans
and specifications. Following completion of the design the ENGINEER will update the OPCC for submittal
with the final sealed plans and specifications and the Engineer's Cost.
k. Incorporate the required additional specification sections into the specification book prepared by the
ENGINEER to support bid and construction of the lift station and pipeline improvements provided under
Exhibit D (Amendment No. 2) to the Agreement for review at approximately 60% and 90% design
completion. The OWNER and ENGINEER agree that the two (2) specification books referenced in Activity
D, Task 3 - Specifications on Page 7-16 in Exhibit D (Amendment No. 2) shall be used to bid the WWTP
Outfall Pipeline and subsequently at a later date the lift station, force main and gravity pipeline. Additional
bid packages shall be provided as an Additional Service.
The ENGINEER shall update specification sections required for the gravity pipeline in the specification
books prepared under Exhibit D (Amendment No. 2) for the lift station and force main prior to applying final
seals.
m. Deliverables:
1. 60% and 90% quality control review plans and specifications gravity pipeline.
2. 60% and 90% OPCC and Final OPCC (Engineers Cost) for the gravity pipeline.
2. Final Sealed plans and specifications for the gravity pipeline.
ACTIVITY K — ADDITIONAL WWTP OUTFALL PIPELINE DESIGN SERVICES
The ENGINEER shall perform additional conceptual design services for the WWTP Outfall Pipeline detailed in Exhibit
D (Amendment No. 1) as follows:
a. The ENGINEER shall update alignment identified in the route study to accommodate a discharge location
south of Paddock Lake.
b. The ENGINEER shall provide an updated Pipeline Route Study Technical Memorandum covering the
proposed route.
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Alan Plummer Associates, Inc.
for Professional Services
III. ADDITIONAL SPECIAL SERVICES
APAI Project No. 1416-003-01
Additional Special Services for the gravity pipeline between the Cowling Lift Station and the proposed Railroad
Avenue Lift Station are incidental to the Project, but not included within the scope of the Agreement as modified by
Amendment No. 1 or within the Additional Services covered in Amendment No. 2 above. These services may be
performed or arranged for separately by the OWNER, or may be added to the ENGINEER'S responsibilities by
mutual agreement and written authorization, include, but are not necessarily limited to the following:
Task 1— Additional Survey
Surveying for the gravity pipeline between the Cowling Lift Station and the proposed Railroad Avenue Lift Station will
be conducted after successfully obtaining right -of -entry (ROE), survey scope of work will include the following tasks:
a. Utility coordination. Prior to commencing any topographic fieldwork, surveyor will coordinate with, collect and
review available public and private utility records within the project limits. The surveyor will submit a utility locate
request for the project limits to Texas 811.
b. Right -of -Way and Property. Survey will locate and tie existing ROW, property lines and easements including
type, size, volume and page, where applicable.
c. Survey will horizontally and vertically pick up surface features; drainage features; building locations;
fences/retaining walls; trees and/or tree lines; roadways; railways; and city, county and franchise utilities (as
provided by Texas 811 utility locate request) within the project area to the following limits:
1. Approximately 4,300 LF of force main, sanitary sewer and outfall pipeline alignment mapping to support
the design of wastewater pipeline improvements.
2. Alignment swaths shall be approximately 100 feet wide centered on the centerline of the pipeline
alignment corridor.
d. The survey of trees shall include caliper size trunks approximately 6-in and larger. Based on the judgement of
the ENGINEER the edge (tree line) of groups of trees or shrubs may be substituted for the survey of all trees
within heavily wooded areas. In such areas, the ENGINEER shall survey trees that exceed 12-in caliper size.
Identification of tree species beyond that provided under Basic Services shall be provided as an Additional
Service.
e. Methods and precision. Survey coordinates will be reported on the Texas State Plane Coordinate System,
NAD83 (+/- 0.01 feet) with vertical coordinates reported in the NAVD 88 Vertical System (+/- 0.01 feet).
Horizontal and vertical control will be set using post -processed GPS static methods. Data will be collected using
RTK GPS and robotic total stations for the majority of the survey. Laser scanning methods will be used at state
highway and railroad crossings for safety reasons.
All survey data collected will also be submitted in GIS format per project spatial data management and
procedures with appropriate ground to grid conversion.
g. The budget for survey established in this contract assumes full ground survey of the project limits. Billings will
be based on actual work performed by the surveyor (whether ground survey, aerial survey or both.
h. ENGINEER will research boundaries, subdivision plats, rights -of -way (ROW) and easements of which the
surveyor has knowledge, which may affect the physical boundaries of the project. Easements with volume and
page numbers will be identified and labeled in the survey submittal. Research will include public record
resources, including but limited to: county records; TxDOT records; franchise utility records (gas, telephone,
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Alan Plummer Associates, Inc.
Agreement for Professional Services APAI Project No. 1416-003-01
electric, cable and others); ownership or easement records as available; and title/abstracting reports from owner
on proposed easement parent tracts.
i. ENGINEER will prepare a metes and bounds description of permanent and temporary construction easements,
with accompanying exhibits, for up to 1 additional parcel.
Deliverables will include:
• An electronic abstract report with supporting documents for the parent tract on each proposed instrument.
• Metes and bounds description with accompanying exhibit.
• One electronic executed PDF of the complete instrument for the parcel.
• Five (5) original hard copies of the complete instrument for the parcel.
• All easement corners and HPI's will be staked with 1/2 inch iron rods or appropriate materials after final
executed documents are delivered.
Task 2 — Additional Geotechnical Engineering
a. Geotechnical investigation for the gravity pipeline between the Cowling Lift Station and the proposed Railroad
Avenue Lift Station will occur on parcels where ROE has been obtained at the selected sites. Soil borings will be
advanced in selected locations based on surface conditions, pre-existing geotechnical data and other factors.
When possible, soil borings will be placed on public ROW. Samples will be acquired and laboratory tests will be
conducted to provide engineering data necessary for the design. Laboratory tests for each sample collected are
anticipated to include:
• Dry, saturated, buoyant and total unit weight
• Cohesion
• Particle size and gradation
• Atterburg's limits
• Unified Soil Classification
• Internal soil friction angle
• Void ratio
• Elastic modulus
• Resistivity
Up to four of the samples collected will have the following special tests:
• Chemical tests, including cation exchange capacity, specific surface area and total potassium
• Mineralogy of samples including monmorillinite, kaolinite and illite.
b. The geotechnical budget allowance is based on 3 soil borings up to 35 feet total depth (TD) each. The
borings will be backfilled using cuttings and bentonite chips. Actual work required will be refined as the
PROJECT progresses. Billing will be based on actual work performed by the geotechnical
subcontractor.
c. Deliverables;
1. Certified Laboratory Report Copies
2. Draft Geotechnical Report
3. Final Geotechnical Report
7-11
Alan Plunnner Associates, Inc.
for Professional Services
Task 3 — Additional Cultural Services
APAI Project No. 1416-003-01
a. The Cultural Resources Sub -consultant will obtain an Antiquities Permit from the Texas Historical
Commission (THC) and perform a pedestrian survey of the proposed gravity pipeline easement that
include drainage channel banks and knolls. Shovel testing will be used at up to one (1) specific
location where artifacts have been found exposed on the surface or where there is good reason to
expect that buried prehistoric site deposits are to be encountered at depths of less than one meter.
Excavation shovel tests will be more numerous in those locations deemed to have a high probability in
the field shovel testing beyond that described above will be performed as an additional service. Shovel
test matrices either will be screened through '/ inch hardware cloth screens or broken manually and
inspected if the clay content is too high to allow for effective screening. Records, maps and
photographs will be kept and will become a part of the permanent record.
b. After conducting field investigation activities, a draft Cultural Resources report, which will meet the
report standards of the Council of Texas Archaeologists (ND), will be prepared and submitted to the
OWNER for review. After OWNER's comments are addressed, the report will be sent to the THC and
the USACE for review. Following receipt of review comments from THC and USACE, one copy of the
final report will be delivered to the THC and USACE. OWNER will be provided three (3) hard copies of
the report and electronic files formatted for archiving in the OWNER's GIS system.
c. Deliverables will include:
a. Draft Cultural Services Report
b. Final Cultural Services Report
Billings will be based on actual work performed by the archeological subcontractor.
8-11
Alan Phaniner Associates, Inc.
Agreement for Professional Services
IV. COMPENSATION
APAI Project No. 1416-003-01
OWNER will compensate ENGINEER on a cost reimbursable basis for the SERVICES rendered at Engineer's hourly
rates provided in Attachment 1 to this Exhibit. All direct non -labor expenses, including mileage, travel and lodging
expenses, but excluding subcontract expenses, applied to the BASIC ENGINEERING SERVICES, shall be paid at
invoice or internal office cost plus a fifteen percent (15%) service charge. Subcontract expenses shall be paid at
direct cost plus a fifteen percent (15%) service charge. All sales, use, value added, business transfer, gross receipts,
or other similar taxes will be added to Engineer's compensation when invoicing Owner. The total fee ceiling for the
additional work defined above is broken down below by task as defined in this exhibit:
Activity
Task Description
Fee Ceiling
Activity G
Additional Project Coordination
$26,600
Activity H
Gravity Pipeline Conceptual Design
$6,300
Activity I
Gravity Pipeline Preliminary Design
$44,800
Activity J
Gravity Pipeline Detailed Design
$75,900
Activity K
Additional WWTP Outfall Pipeline Conceptual Design
$11,200
SUBTOTAL AMENDMENT
NO.3 ADDITIONAL SERVICES
$164,800
Task 1
Additional Survey
$34,500
Task 2
Additional Geotechnical Engineering
$11,500
Task 3
Additional Cultural Resources
$11,500
SUBTOTAL AMENDMENT
NO.3 SPECIAL SERVICES
$ 57,500
ADDITIONAL SERVICES
$20,000
TOTAL AMENDMENT NO, 3 FEE
$242,300
The ENGINEER may submit interim statements, not to exceed one per month, for partial payment for SERVICES
rendered. The statements to OWNER will be by task for the percentage of work actually completed. The OWNER
shall make interim payments within 30 calendar days in response to ENGINEER's interim statements.
No budgetary allowance has established for Additional Services. Additional services must be authorized by
amendment of the agreement. Time and materials billing for ENGINEER'S labor will be at the hourly rates provided
below. ENGINEER's direct expenses, including subcontractor expenses, will include a multiplier of 1.15.
9-11
Alan Plummer Associates, Inc.
for Professional Services
IV. SCHEDULE
APAI Project No. 1416-003-01
The time period for performance design and bid phase tasks identified under BASIC SERVICES as detailed above
shall be completed within time identified in the Agreement as modified by Amendment No. 1.
OWNER:
City of Sanger, Texas
By:
Title:
Witness:
ENGINEER:
ALAN PLUMMER ASSOCIATES, INC.
0
Title:
Witness:
10 - 11
Alan Plummer Associates, Inc.
Agreement for Professional Services
EXHIBIT B
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2017
APAI Project No. 1416-003-01
Staff Description
Staff Code
Range of Billing Rates
Admin Staff
Al-A3
$ 65.00
- $ 80.00
Senior Admin Staff
A4
$ 90.00 -
$ 120.00
Designer/Technician
Cl-C2
$ 56.00 -
$ 103.00
Designer/Technician III
C3
$ 95.00 -
$ 120.00
Senior Designer/Technician
C4
$ 100.00
- $ 140.00
Electrical Engineer
E1
$115.00
- $165.00
Senior Electrical Engineer
E2
$200.00
- $275.00
Engineer/Scientist Intern
ESO
$ 50.00
- $ 75.00
Engineer-in-Training/Scientist-in-Training
ES1-ES2
$ 80.00
- $105.00
Engineer-in-Training/Scientist-in-Training III
ES3
$ 95.00
- $135.00
Project Engineer/Scientist
ES4
$120.00
- $150.00
Senior Project Engineer/Scientist
ES5
$135.00
- $165.00
Project Manager
ES6
$170.00
- $220.00
Senior Project Manager
ES7
$190.00
- $260.00
Principal
ES8-ES9
$235.00
- $320.00
Billing rates are based on "salary cost" times a multiplier of 2.3.
Salary cost is based on direct payroll costs times 1.43. Salary cost includes direct payroll
costs, payroll taxes, vacation, holiday, sick leave, employee insurance, and other fringe.
Range of billing rates shown may be adjusted by up to 4 percent annually (at the
beginning of each calendar year) during the term of this agreement. The multipliers
shown will not be adjusted.
A multiplier of 1.15 will be applied to all direct expenses.
11 - 11
Alan Plummer Associates, Inc.
SRge�r
xExes
Memorandum
To: Mike Brice, City Manager
From: Clayton Gray, Finance Director
01—
Date: May 11, 2017
Re: Utility Rate Study Recommendation
After reviewing quotes from NewGen Strategies, Schneider Engineering and Willdan Financial Services, I
recommend the City engage NewGen Strategies to perform a utility rate study. The final proposals from
the three firms are as follows:
NewGen Strategies $32,500
Schneider Engineering 42,000
Willdan Financial Services 39,000
While researching firms to prepare a rate study, NewGen was recommended to me by (1) Carolyn
Marshall, CPA, who I worked with on a rate study for the Town of Highland Park; (2) Vicki Rodriguez with
the City of Roanoke; (3) Linda Bantz with the City of Wylie; and (4) John Moran with the City of Mineral
Wells.
NewGen also quoted an optional 3-year study, which includes an initial study and annual updates for two
subsequent years. The total price for this option is $52,500,
I am attaching all three quotations for reference.
May 11, 2017 Submitted by Chris Ekrut
Dear Mr. Gray,
NewGen Strategies & Solutions, LLC (NewGen) is pleased to have this opportunity to propose our
assistance to the City of Sanger, TX (City) to prepare a five-year Financial Plan and Rate Study specific to
the City's Electric, Water, and Wastewater utilities. Given the anticipated growth to be experienced by
the City, and the capital improvements needed to support that growth, NewGen is excited to be
considered to assist the City in preparing and implementing this critical financial plan which represents
a cornerstone for achieving future success.
NewGen recognizes the importance of this engagement to the long-term success of the City. To that end,
we have assembled a Project Team with unmatched expertise and experience in electric, water, and
wastewater rate -making specific to the State of Texas. Members of our Project Team possess decades of
professional experience, are routinely called on to provide technical expertise to the states regulatory
agencies, and translate and defend detailed and technical industry methodologies into a product that can
be easily understood by our clients and all key stakeholders.
However, it is not only the years of professional and consulting experience which differentiate NewGen
for this project, but also our reputation for providing quality rate design studies that meet the goals and
objectives of our clients while also withstanding the scrutiny of regulatory and judicial bodies.
The following proposal details our Project Team's experience and anticipated plan for conducting the
proposed engagement.
We appreciate the opportunity to submit this proposal and look forward to assisting the City in this
engagement. Should you have any questions regarding the following proposal, please do not hesitate to
contact me at 972.232.2234 or via e-mail at cekrut@newgenstrategies.net
newgenstrategies.net.
Sincerely,
Chris Ekrut
Director
NewGen Strategies & Solutions
�I
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Our expertise includes utility business and financial planning, litigation support and provision of
expert witness testimony in regulatory proceedings, and sustainability strategy for water,
wastewater, stormwater, solid waste, electric and natural gas utilities.
NewGen Strategies & Solutions has been in business for over four years, however, the five
founding members of NewGen Strategies & Solutions possess in excess of 150 years of consulting
experience. This experience has been acquired while members and/or owners were at recognized
national consulting groups such as R. W. Beck, Inc. (now SAIC and Leidos), Navigant Consulting,
and Touche Ross (now Deloitte), and regional practices such as Reed Stowe & Yanke.
Additionally, NewGen Strategies & Solutions professionals come from the nationally recognized
engineering firms of CDM Smith, Inc. and HDR, Inc. Individuals from NewGen Strategies &
Solutions provide the expertise gained from more than 130 Cost of Service studies and 125 expert
witness cases or filings supporting utility customers, regulatory staff, and utilities.
R.W. Beck
SA1CIleidos
SYanke Cu.
Education:
University of North Texas, MPA - City Management
West Texas A&M University, BA Public Administration
PROJECT MANAGER
Mr. Chris Ekrut will serve as the Project Manager for the engagement and will serve as
the day-to-day contact for the engagement. In this role, he will also serve as the primary
communicator before the City Council.
Chris has been providing rate -making consulting services since 2004, with the majority
of his consulting experience centered in the water, wastewater, and electric industries.
He has filed expert witness testimony with regards to COS determination and rate
design, as well as provided litigation support and expert witness testimony development
before other rate regulatory agencies. He has also conducted a number of wholesale and
retail water and wastewater rate studies, developed water wastewater rate models, storm
water fee models, and assisted in the negotiation and/or litigation involving a number of
wholesale water contracts.
University of North Texas, BA Accounting
QUALIFIED REVIEWER
Mr. Jack Stowe, Jr. has more than 45 years of professional consulting experience
and is a recognized expert in water, wastewater, natural gas, and electric rate
matters, having testified numerous times as an expert witness on rate -making
matters before regulatory agencies, as well as federal and state courts.
Jack will provide the peer level review of all work products for this engagement,
ensuring that they meet the expectations of the City while being of sufficient
quality to withstand internal and external scrutiny.
Education:
University of Texas at Dallas, MBA Organizational Strategy
Texas A&M University, BBA Management
Certifications:
Certified Public Manager (CPM)
Certified Government Finance Officer (CGFO)
i =1 j' j J'; I `' �' l i t', 1 i 1� t i l ij 11 1
SENIOR PROJECT CONSULTANT
Mr. Mathew Garrett is an Executive Consultant with NewGen and has completed a
variety of cost of service and rate design studies for engagements with water,
wastewater, and stormwater utilities. Mr. Garrett has also assisted in the
completion of impact fee, valuation, litigation support, and feasibility engagements.
Prior to joining NewGen, Matthew served over five years as the Director of Finance
for the Town of Prosper, Texas where he was responsible for implementing the
Town's cost allocation plan during the budgeting processes. In that capacity, he
oversaw not only the Budget and Accounting functions, but also managed Human
Resources, Utility Billing and Information Technology. Before Prosper, he worked
for Collin County for over five years holding the titles of Senior Financial Analyst,
project with a depth of pragmatic management perspectives.
Education:
Texas A&M University, BBA Accounting
FINANCIAL ANALYST
Ms. Kim Bostik is a Senior Consultant with NewGen who has provided rate
consulting services since 2007. Ms. Bostik has also served as a risk analyst for the
energy industry as well as a consultant for municipal utilities.
During her consulting career, Kim has provided a variety of services to utilities
including, but not limited to, wholesale and retail cost -of -service and rate design
studies, impact fee design, economic feasibility, advanced metering procurement,
CCN valuations, and litigation support.
Education:
University of Texas at Dallas,
MS Business Analytics -(May 2018)
St. Edward's University, BBA Accounting
3
FINANCIAL ANALYST AND DATA ANALYTICS EXPERT
Mr. Michael Sommerdorf provides financial modeling, large data manipulation,
and financial analysis for a variety of industries. He joined NewGen Strategies and
Solutions, LLC as an Analyst in 2o16 shortly after attaining a Bachelor of Business
Administration in Accounting. He is currently working towards a Master of Science
in Business Analytics at the University of Texas at Dallas.
Prior to joining NewGen, Mr. Sommerdorf held positions as a finance intern at the
Electric Reliability Council of Texas (ERCOT), a volunteer tax preparer, and an
internal audit intern at a small semiconductor firm.
Based on our prior e-mail and telephone conversations, multiple objectives should
be satisfied by the selected consultants' work product, which includes the following:
• Fully Fund Water, Wastewater, and Electric Utilities
• Project increases necessary to fund the projected Capital improvements Plan
requirements over the next five (5) year period
• Achieve financial and debt coverage policies, as applicable
• Minimize Customer Monthly Bill Impacts, where possible
NewGen maintains a strong and active presence before the State of Texas' rate regulatory
authorities and is routinely requested to provide expert opinions on rate matters by legal
counsels representing clients throughout the State of Texas. For NewGen to maintain its
reputation and presence within the regulatory environment, our product must be of such quality
to withstand intense scrutiny. The product developed by NewGen for this engagement will
withstand such scrutiny. To achieve this, as part of our work plan, NewGen has one of its
executive level consultants, who is outside of the study's day-to-day process; provide an
independent review of the study to test the assumptions and validity of the results and
recommendations. Mr. Jack Stowe, who is a recognized expert in rate regulatory matters, will
provide the quality control and assurance review for the project. NewGen will utilize the QA/QC
procedures as outlined within this proposal.
To perform the requested study, the Project Team proposes the following general work plan.
This proposed work plan closely follows the approaches and methodologies utilized by NewGen's
Project Team members in all of their cost of service and rate design studies. Therefore, the City
can be assured that the work plan proposed by NewGen has been tested and proven in numerous
studies across the state and nation. It is understood that, if selected, the Project Team will
refine, customize, and finalize the work plan with the City upon award of the project and
reflective of the City's anticipated work schedule and budget.
In Phase I, NewGen will gather the necessary data required to determine the cost of providing
utility service to City customers. Data to be collected will include City's budgets, audited financial
statements, capital improvement plan, contractual documents, wholesale power purchase records,
water pumpage and usage records, metered flow reporting, wastewater discharge monitoring
reports, etc. NewGen will plan a teleconference to meet with the appropriate City staff in order
to confirm our understanding of the provided data provided, as well as to discuss the capital
improvements and said funding of improvements, projected for the next five (5) years.
Once the necessary data has been collected, NewGen will review the historical and forecasted
trends with regard to operations and maintenance costs, cash capital outlays, debt service, capital
improvements, utility usage, and others as appropriate. NewGen will adjust expenditures as
necessary (normalize, annualize, etc.) in order to develop an annual revenue requirement that
is representative of each utility's financial needs. Upon completion of this phase we will have
developed a five (5)-year revenue requirement forecast specific to each utility service.
tit
Phase II will involve calculating amended rates under the City's current rate structures that will
recover the revenue requirements, as defined in Phase I, specific to each utility. In performing
Phase II, the Project Team will also review the City's currently approved rate design structures
and suggest changes based on industry standard methods, recent regulatory changes, and best
practices as endorsed by the Texas Legislature. The impact of these potential rate design
changes will be discussed with City staff to determine which potential changes should ultimately
be discussed with the City Council.
Please note that, at this time, our proposed pricing does not anticipate a change in the City's
current rate design structure. To the extent City staff or the City Council wish to examine a
potential change, these changes will be discussed with staff as commensurate changes may be
needed to the anticipated project price.
Upon completion of the first two phases of the Study, NewGen will issue a draft letter report for
review by City Staff. Upon receipt of any comments, a final electronic copy of the study report will
be provided to the City. As requested, NewGen will discuss the study and present the findings in up
to two (2) meetings with the City Council. Additional meetings will be provided at a to be agreed
upon rate if requested.
The scope of services outlined above reflects the activities the Project Team believes are
necessary to meet the goals and objectives outlined by the City. However, we recognize that
additional services may be desired by the City to increase the overall effectiveness of the
contemplated engagement. Such services may include, but may not be limited to, those outlined
in detail below. Please note that the additional services as outlined are optional in nature and are
not included in the standard, not -to -exceed price as previously outlined. Said services will only
be provided upon receipt of the City's express, written permission.
�TO �'J_ i ('fit, ' �l! i�'-�13 + l,ll� jla.
The development of a financial forecasting and rate model for City use will occur throughout the
course of the project. Once the project has been finalized, and if requested by the City, the
Project Team will work to form this model into a "user-friendly" program for use by City staff.
NewGen prides itself in developing user-friendly models which are specific to, and reflect the
unique operational characteristics of, each client. While our Project Team utilizes standard best
practices in developing rate models, each model we develop is unique and does not reflect a
"canned" or "off -the -shelf" product. Given the unique nature of each of our clients, we believe
it is important that the product created as part of a rate study also be unique and reflective of
our client's overall goals and objectives.
The model provided to the City will be built so as to be compatible with Microsoft Excel 2010 or
newer versions. Within the model itself, instructions will be built-in so as to ensure that a user
has immediate and constant access to understanding on the model's functions. All assumptions
will be presented in blue font and all calculations/results presented in black font so the user is
aware of fields that can be amended. Additionally, both a fully protected version and an unlocked
version of the model will be provided to ensure staff has a tool that can be deployed to all classes
of user, from novice to advanced.
The City's model will allow staff to run "what -if" scenarios including, but not limited to,
changes in operating, capital and wholesale costs, customer and volume growth or decline, debt
service structure, source costs, inflation, capital project financing, and funding sources. The
model will allow the user to assess the impact various scenarios will have on an existing typical
monthly bill for each class of customer. The model will also generate financial statistics such as
debt coverage ratios and average dollar and percentage change for each customer class. A visual
dashboard will also be included within the model to assist City staff in communicating key
financial and performance metrics, as defined by City staff, with the City's key decision -makers.
To ensure the model is fully useable by staff, the Project Team will conduct a hands-on training
session with key model stakeholders when the model is delivered and will discuss every
worksheet within the model and fully demonstrate its functionality.
i
Based on the Standard Services outlined above, and assuming notice to proceed is
received by the Project Team by May 19th, the Project Team anticipates the starting
and completion dates for each Task as noted in the table below.
I Determine the Water, Wastewater, May 22nd June 16th
and Electric Revenue Requirements
II Design the Retail Rates June lgth July 14th
III Prepare and Present Findings July lyth August lath
Please note that the Project Team's ability to meet these deadlines will be
dependent on the timely receipt of accurate data as requested by the Project Team,
and the availability of City staff and/or the City Council for the meetings indicated
herein.
3
11
NewGen Strategies & Solutions, LLC. (NewGen) recognizes that the quality of our analysis and
work product is of paramount importance. To serve as a trusted advisor to our clients, it is
critical that our work be of the highest caliber. Mistakes challenge our credibility with colleagues
and clients. Moreover, errors can lead to serious negative consequences including, but not
limited to, potential litigation. NewGen is also proud of its role in serving as a qualified expert
before state and federal rate regulatory agencies and courts of law. For us to maintain our
credibility as experts, our work must withstand the scrutiny of opposing legal counsels and
judicial bodies. Given this, each engagement must be conducted under strict quality assurance/
quality control (QA/QC) procedures. NewGen's internal QA/QC program involves three key levels
of review - Personal, Peer and Product. These three levels are as follows:
I y 1 uii
At the first level of our QA/QC program, every consultant is personally responsible for his or her
own work product. Any product developed internally should be considered "client -ready" prior
to being submitted to higher levels of management for review. To assist consultants in ensuring
that their work product meets these standards, NewGen has developed and utilizes a
"Check-up" process. Utilizing this as an acronym, NewGen encourages its consultants to apply
each of these standards to every analysis conducted or work product prepared.
CALCULATIONS
• Affirm internal checks are in place and not producing errors.
Review model formula links and named ranges. Remove links to files that should not be
included and remove unused named ranges.
Printout and spot check final drafts to ensure accuracy.
HOLISTIC
• Have you gotten out the details and looked at the big picture?
Look for changes in prior drafts. Do the changes in the model make sense?
Compare model data with other sources of available information to ensure accuracy.
Do our results make sense?
ENGLISH
• Propergrammar
Spell check
COMPOSITION
ION
How does your product look?
Is it formatted correctly?
• Is it organized and easy to follow? Remove unused data and side calculations.
KNOWLEDGE
• Does it reflect industry standards and represent a quality product?
UNDERLYING ASSUMPTIONS AND NOTES
• Clearly document and affirm assumptions.
Include notes/methodology description in analysis if calculations are complicated. This
will help to explain why and how these calculations were done for future reference.
PRINT READY
• Make sure document is print ready.
}
The second level of our QA/QC process involves a peer review of all analysis and work product. As
part of this process, NewGen has designated experts in each subject matter area to serve as
"qualified reviewers". For each engagement, a qualified reviewer is assigned as part of the
Project Team. The qualified reviewer serves as a third -party advisor during the conduct of each
engagement, and is responsible for ensuring the quality of the work product. Each analysis or
work product is reviewed periodically during the conduct of the engagement as well as formally
approved by a qualified reviewer prior to further transmission to a client.
The final level of review in our QA/QC process seeks to ensure that the product we develop and
publish is reflective of the high standards of NewGen. Each deliverable is reviewed by our
administrative staff to ensure it meets the quality standards of a NewGen product, regardless of
the individual or specific office that produced the product. Each product is reviewed in
comparison with the templates prepared by NewGen, and reviewed to ensure the technical
writing is accurate and can easily be understood by key stakeholders and those outside the
day-to-day study process.
To implement the above outlined process, NewGen conducts annual training for employees on
the QA/QC process. This includes in -person, multi -day workshops on project management and
the proper application of the QA/QC procedures. To further emphasize the importance of our QA/
QC process, each employee's annual performance review has an entire section devoted to work
quality that assesses the employee's specific application of the above outlined process. This
review is key to determining an employee's annual bonus and salary adjustment. Failure to abide
by the above standards may have impacts on an employee's compensation package and/or
continued employment with the NewGen.
NewGen appreciates that an analytical and structured approach to QA/QC is critical to
maintaining cost, ensuring credibility, and, most importantly, protecting the client relationship.
At its core, NewGen strives to serve as a trusted advisor to our clients, and the consistent
application of the QA/QC program outlined above is critical to achieving our long-term success.
NewGen proposes to invoice the City on a monthly basis for actual hours worked at
our then applicable hourly billing rates, plus out of pocket expenses incurred at
cost. Payment is due within thirty (30) days upon receipt. NewGen's hourly billing
rates, effective through the term of the engagement, are as follows:
General Manager
President
Director or Executive Consultant
Senior Consultant
Staff Consultant
Analyst
Administrative Assistant
$295
$265 - $295
$210 - $295
$160 - $210
$140 - $160
$120 - $140
$85
Should the City desire to perform the initial study, and then have annual updates
prepared to reflect changing conditions, NewGen proposes the following as optional
annual pricing for the next three (3) year period. Under this pricing structure,
provided pricing is on a fixed fee basis:
By engaging NewGen, you agree that the services rendered by our Firm will be
performed in accordance with instructions or specifications received by the City,
and will be provided with the degree of skill and judgment exercised by recognized
professionals performing services of similar nature and consistent with the
applicable industry best practices. You further agree that compensation for services
rendered will be provided to NewGen regardless of the final outcome of the
engagement.
We greatly appreciate the City's consideration of our Firm to conduct the
engagement discussed within the proposal. As a Firm, we seek continuing client
relationships, not simply projects. We look forward to establishing a relationship
with the City of Sanger. As part of establishing this relationship, it is our aim that
everything contained within our proposal be transparent and fully understood. This
allows us to lay a solid foundation for a great working relationship both now and
into the future.
Should you have questions after reviewing this proposal, please do not hesitate to
let us know. We're happy to clarify any information, or provide additional detail
where needed. We are committed to working with the City to develop a scope of
services that meets the City's goals and objectives, while recognizing the
importance of being proper stewards of public funds. Please feel free to contact
Chris Ekrut by phone at 972.232.2234 or via e-mail at cekrut newgen strategies. net
with any questions or concerns you may have.
Once you feel confident in the information provided, the scope of services, and are
ready to move forward, please sign below and return this proposal to us. As an
alternative, and dependent upon the requirements of your City Attorney, NewGen
can also provide a standard Master Services Agreement for consideration, or we are
happy to review the City's standard contractual language.
Again, we appreciate this opportunity to apply our expertise to help the City of
Sanger, TX.
Clayton Gray, City of Sanger, TX
Chris Ekrut, NewGen Strategies & Solutions
SCHNEIDER ENGINEERING, LTD.
SCHNEIDER
ENGINEERING
ENERGY. FOCUS. COMMITMENT.
PREPARED FOR
CITY OF SANGER
APRIL 28, 2017
PROPOSAL - COST OF SERVICE / RATE STUDY FOR UTILITY SYSTEMS I APRIL 28, 2017
Client: City of Sanger
Proposal: Cost of Service / Rate Study for Electric, Water, and Wastewater Utility
Scope of Work: Schneider Engineering (SE) will provide cost of service analysis, financial
assessment and forecast, recommendations regarding rates, and develop or amended rate
ordinances to achieve utility financial plan.
Scope of work for each utility study shall include the following:
® Phase 1— Cost of Service Analysis
o Develop cost of service model and allocate test year revenues according to costs
associated with serving various utility rate classes.
o Develop revenue requirement by utility and by rate class.
o Identify cost of service allocations and inadequacies in various utility rate classes.
■ Phase 2 — Financial Assessment and Forecast
o Review financial statements of each utility and identify any issues or non -desirable
aspects of the current financial position of the City.
o Develop five year financial forecast to achieve revenue requirement for each utility
system, including funding methodology for capital improvement plans in each utility.
■ Phase 3 — Rate Review
o Review the current utility rate design and determine "proof of revenues" by rate / rate
class.
o Review the overall rate competitiveness and develop rate comparisons to surrounding
utilities.
o Identify any issues or non -desirable aspects of the current rate design and make
recommendations based on financial and competitive goals provided by the City.
o Develop rate ordinances to meet financial objectives.
Cost Estimate: Schneider Fngineering. I td_ will nrnvidP sPrvirpq ralatari to the nhrniP SrnnP of Wnrk
and will provide the City of Sanger itemized invoices for services performed. Services will be billed
on an hourly/work performed basis, plus reimbursable expenses. Fees will be based on actual work
performed. The estimated budget for completion of the above referenced Scope of Work is itemized
below.
The budget by phase is listed below:
■ Electric Utility
o Phase 1- Cost of Service Study
$5,000
o Phase 2 - Financial Assessment and Forecast $3,000
SCHNEIDER ENGINEERING, LTD. 1 2
PROPOSAL - COST OF SERVICE / RATE STUDY FOR UTILITY SYSTEMS' APRIL 28, 2017
o Phase 3 - Rate Study $4,000
® Water Utility
o Phase 1- Cost of Service Study $5,000
o Phase 2 - Financial Assessment and Forecast $3,000
o Phase 3 - Rate Study $4,000
® Wastewater Utility
o Phase 1 - Cost of Service Study $5,000
o Phase 2 - Financial Assessment and Forecast $3,000
o Phase 3 - Rate Study $4,000
® Council Meetings — 2 Trips $6,000
Total estimated project cost is $42 000 plus reimbursable expenses. Additional on -site meetings will
be approved by the City of Sanger and will be billed on an hourly / work performed basis, plus
reimbursable expenses, in accordance with Attachment 1.
Proposed Schedule: Schedule for completing the above scope of work will be defined prior to project
commencement. Estimated time for completion of all scope of work is 6 months from date of receipt
of all data requested.
Approved By:
Date:
SCHNEIDER ENGINEERING, LTD. 1 3
The Owner shall pay the Engineer / Consultant for services performed under this Agreement as follows:
POSITION HOURLY RATE
Engineer VIII / President J $200.00
Engineer VIII / Principal $185.00
Engineer VII / Senior Consultant IV $170.00
Engineer VI
$155.00
Engineer V
$140.00
Engineer IV
—I
$125.00
Engineer 111
$110.00
_ ^P3 9 6=F�
Engineer II
$100.00
Engineer 1
$85.00
Project Manager III / Senior Consultant 111
$155.00
Project Manager II / Senior Consultant II M
$140.00 ^`
Project Manager I / Senior Consultant 1
I $125.00
Project Analyst IV
$120.00
Project Analyst 111 MmTiLm-
$105.00
Project Analyst 11
Project Analyst 1 _
$90.00
$75.00
Technician V
Technician IV / Designer 111
Technician III / Designer II
Technician 11 / Designer 1
Technician 1
$115.00
$105.00
$95.00
$85.00
$75.00
Technician Assistant
$60.00
Administrative Staff
$65.00
i Administrative Assistant v $55.00 Y
�Jci 1�01
�?JV.uu
PERSONNEL OVERTIME CHARGES
Hourly personnel overtime work will be invoiced at the base billing rate plus a multiplier of 1.5 times the
employee hourly rate.
REIMBURSABLE EXPENSES
Mileage Reimbursement: $0.57/mile for cars, $0.75/mile for trucks, $0.85/mile for fully equipped
off -road survey trucks
■ The following will be billed at cost plus 12%:
o Copying costs
o Transportation, subsistence and lodging
o Approved sub -contract services
SCHNEIDER ENGINEERING, LTD. 1 4
Clayton Gray
From: Dan Jackson <DJackson@willdan.com>
Sent: Monday, April 24, 2017 2:14 PM
To: Clayton Gray
Cc: Mike Brice
Subject: RE: Proposal for Rate Study
Clayton:
I am certainly willing to work with the City on the price. Cost proposals are always going to be a little speculative,
because they are based on a combination of assumptions about quality of the data, the timeframe for the analysis, the
expectations of the client, and the budget expectations of the client.
That being said, I wont let our proposal be priced out of consideration. Upon reflection, I think that the combination of 3
studies and model development will be a little more complicated than I originally thought during our meeting, so I don't
think $30 could work. I could probably come in at $40 (or better yet, $39) if the City could make that work. Again, I
want to settle in on a price and level of effort that we are all comfortable with. Let me know what you think.
Dan V. Jackson
Vice President
Willdan Financial Services
Economists.com
5500 Democracy Drive Ste. 130
Plano TX 75024
(972) 378-6588
(972) 998-0417 cell
djackson@willdan.com
From: Clayton Gray [mailto:CGray@sangertexas.org]
Sent: Monday, April 24, 2017 2:07 PM
To: Dan Jackson <DJackson@willdan.com>
Cc: Mike Brice <MBrice @sangertexas.org>
Subject: RE: Proposal for Rate Study
Dan, thank you for proposal. It was a pleasure to meet you last week and learn more about your company and services.
I will take time to review it thoroughly, but something caught my eye right off the bat. In our meeting last week, you
stated you expected the fee to be $30,000 to $40,000. Based on your statement, I am very surprised to see the proposal
that is 23%-63% above that amount.
1
Thank you.
Clayton Gray
Finance Director
City of Sanger, Texas
From: Dan Jackson f mailto:DJackson@willdan.com]
Sent: Monday, April 24, 2017 1:50 PM
To: Clayton Gray <CGraV@sangertexas.org>
Subject: Proposal for Rate Study
Clayton:
Once again thank you for taking the time to meet with me this past Thursday. Per our discussion, I have prepared a
proposal for our services in preparing for the City a comprehensive Electric, Water and Wastewater Rate Study and
Long -Term Financial Plan. I have included background material on our firm and our experience for your review as well.
We would be ready to move forward at any time you consider it appropriate. All we would need is for you to execute
the proposal letter and send it back to us with a specified timeframe you would like to begin. For budget purposes it is
useful to have this document so you are informed of the cost and level of effort of this project.
If your intention is to wait until the beginning of FY 2018, then we are fine with that. However, in that case we would
suggest commencing with the study in the September timeframe in order to ensure that it would be complete in time
for a January rate implementation.
Thanks again. Let me know if you have any further comments or suggestions. I look forward to hearing from you.
Dan V. Jackson
Vice President
Willdan Financial Services
Economists.com
5500 Democracy Drive Ste. 130
Plano TX 75024
(972) 378-6588
(972) 998-0417 cell
diacksono.willdan.com
2
WILLDAN I --o
April 24 2017
Mr. Clayton Gray
City of Sanger
502 Elm St.
Sanger, TX 76266
Re: Proposal to Prepare am Electric Water and Wastewater Rate Study for the City of Sanger
Dear Mr. Gray:
Thank you forthe opportunity to present this proposal for a comprehensive Electric, Water and Wastewater
Cost of Service and Rate Study for the City of Sanger ("The City"). Willdan Financial Services is one of the
largest public sector financial consulting firms in the United States. Our company has helped over 800 public
agencies successfully address a broad range of financial challenges, such as financing the costs of growth
and generating revenues to fund desired services. On April 6, 2015, Willdan merged with Economists.com,
a Texas -based economic and financial consulting firm established in October 1997. Our combined firm
specializes in municipal and public sector utilities and our principal clients are national, state and local
governments. Each of our clients is served directly by our senior level professionals with decades of
experience in utility consulting and economic/financial management. We are proud of our history of building
long term relationships with clients based on affordability, professionalism and performance.
I will personally serve as Project Manager for this engagement. Willdan/Economists.com believes that we
are best suited to prepare the City's Electric, Water and Wastewater Rate Study for the following reasons:
We do not miss due dates or issue change orders, nor do we fail to deliver a product of top quality that
meets all expectations. Our references will confirm these assertions and will assure you that our team
will meet or exceed all expectations and deliver a superior quality product for this engagement.
Economists.com has had the privilege of working with numerous cities throughout North Texas. Cities
in North Texas where we have completed similar rate studies include but are not limited to: Balch
Springs, Duncanville, DeSoto, Frisco, Hutchins, Allen, McKinney, Garland, Richardson, Plano, Sachse,
Rowlett, Midlothian, Waxahachie, Crandall, Princeton, Little Elm, Prosper, Celina, Springtown, Oak Point,
Aubrey, Royse City, Rockwall and Venus. We understand local water issues and challenges better than
any other firm.
In addition to our North Texas experience, we have worked for over 50 cities across the state of Texas
and 150 cities across the Southwest. We work for both large cities (Allen, McKinney) and smaller
communities (Hutchins, Aubrey, Venus). No firm has a better record of service and experience with
municipal utilities in Texas than ours. Most if not all of these cities are facing challenges with regards to
both the supply of and the cost of water resources, and we have developed extensive expertise in assist
our clients in meeting these challenges.
Our project team members are primarily Texas -based and will conduct the analysis for this study both
at the City and in our Plano, Texas office. We present a team of professionals with decades of experience
providing economic and financial consulting services to the utility industry. Our team includes
professionals with nation-wide reputations and experience in the industry, and impeccable academic
credentials, including Masters' Degrees from the University of Chicago, the University of Phoenix and
Wake Forest University.
Our team members are part of a larger organization that gives us a distinct advantage over "sole
proprietors" or single consultants. While sole proprietors can sometimes offer competitive fees, they
W�VILLDAN I Economists.com
can also be limited by lack of physical resources, scheduling conflicts and lack of supporting analytical
expertise. Complex rate analyses for cities like Sanger require the time and resources of a team of
experts, not a single person. Our team has the manpower, resources and expertise to complete our
engagement for the City on time and on budget.
■ Unlike many consulting firms, we do not delegate the primary technical analysis in these studies to
lower -level personnel with limited experience, while leaving senior personnel to perform oversight
roles. As will be shown in our proposal, senior level personnel will be responsible for all aspects of this
engagement.
■ Unlike many proposals, we do not "pad" our proposals with engagements from personnel not involved
in this project, nor do we list project team members in proposals who will not take part in the actual
engagement. The members listed are the ones who will work with the City to make this a successful
engagement.
■ Many regard the process of rate studies as simply writing a report, delivering it to the client, and leaving.
We consider rate studies to be part of an overall process, the ultimate goal of which is to adopt a formal,
and final rate and financial plan. This involves far more than the completion of a report — the public
involvement process is critical and we will work tirelessly with staff to ensure that our recommended
alternatives are successfully implemented. Our proposed fees include the entire process of adopting the
rate plan for the price quoted in this proposal.
■ We understand and appreciate the fact that the political, social and economic impact of rate alternatives
on ratepayers is of critical importance to the successful completion of these studies. We recognize that
it is never easy to ask ratepayers to pay more for utility service. Therefore, we will work with City staff
to design rate alternatives that will recover the revenue the utility requires, while to the best extent
possible minimizing the impact of any increases on ratepayers and their families.
■ We also believe that our public presentations are of a superior quality, both in terms of overall
presentation and understandability. I have provided over 200 public presentations in my career, to such
diverse clients as border communities, large cities and suburbs, and Pacific island nations. I understand
how to make presentations to non -financial audiences. We take pride in the frequent compliments we
receive from clients about the ease and understandability of our presentations, and the fact that they
present critical information required to make decisions in a straightforward and easy to follow manner.
■ We combine large firm experience and qualifications with small firm pricing and attention. We will
_.._ r:_.Y,-
level of quality and satisfaction. v
�"I
*�VILLDAN I Economists. (com
We are offering to complete this engagement for a not to exceed price of $49,000. We pledge to complete
all deliverables listed in the scope for the price quoted in this proposal. We are ready to begin work at any
time you consider to be appropriate.
If the scope, terms and price contained in this proposal is acceptable to you, please sign this cover letter and
email or mail a copy back to us.
Please feel free to contact me if you have any questions or require any further clarification. I can be reached
directly at (972) 378-6588, extension 1, or via email at diackson willdan.com. Thank you once again for this
opportunity. We look forward to hearing from you.
Respectfully submitted,
Dan V.Jackson
Vice President
Willdan Financial Services
Economists.com
ACCEPTED BY;
Date
r►�'I
-����| ~�� Contents
~ � �
Table �x| v~�������s
Tob|eofContent----------------------------------------------------iii
A. Firm Overview .--------------------------------------------------'l
FirmProfile .................................................................................................................................................................... 2
B. Proposed Project Team, Staff Qualifications, Experience and Credentials ............................................................ 4
ProjectTeam Biographies ............................................................................................................................................. 4
C. Description ofServices ......................................................................................................................................... 14
Project Understanding and Scope ............................................................................................................................... 14
VNUdon'sUnique Project Approach ............................................................................................................................ 1S
�Deliverables ................................................................................................................................................................. 16
RepresentativeEngagements ..................................................................................................................................... 18
ReferenceProjects ...................................................................................................................................................... 19
D. Fee Structure ........................................................................................................................................................ Z7
WILLDAN Electric, Water and Wastewater Rate Study
Financial Services
Economists.com Joins Willdan Financial Services
Economists.com is excited to announce that they have joined forces with
Willdan Financial Services (WFS), one of the largest public sector financial
consulting firms in the United States.
As of April 6, 2015, the Plano, Texas, office of Economists.com is part of Willdan Financial
Services (WFS) - a subsidiary ofWilldan Group, Inc. (WGI). The firm is a leader in economic and
financial analysis, utility cost -of -service studies, and regulatory representation and litigation
support. Economists.com has provided economic analysis and innovative financial solutions
since 1997 to a wide range of municipal and public sector utilities and other critical infrastructure
organizations. This consolidation gives both companies access to significantly more resources -
combining the skills of Willdan's seasoned professionals with the competency and experience of
Dan Jackson and Rebecca Schafer from Economists.com. Both organizations share a strong
commitmentto clientservices and an individualized approach to each project as well as common
values and methodologies.
WGI was founded in 1964 and is a leading provider of professional technical and consulting
services, with clients in more than 2,000 cities, counties, private and state agencies, and special
districts. The company services four complementary markets through the following service
segments: Engineering, Energy Efficiency, Public Finance and Homeland Security.
Willdan Financial Services is experienced in the industry, actively participating in the development
of professional standards in municipal financial planning and rate making with AWWA committees
and for incorporation in manuals of practice. With a staff of more than 60 full-time consultants,
WFS currently has office locations in Phoenix, Arizona; Oakland, California; Temecula, California;
Denver, Colorado; Orlando, Florida; and Washington, DC.
While the Willdan name will appear on your reports and invoices, you will still be served by the
Economist.com team members you have come to know and trustover the years. We appreciate
ourclients and are committed to providing the same level of service and reliability you have come
to expect from Economists.com over the past 15 years. We look forward to building an even
strongerteam as we continue to serve you.
For additional information about Willdan and its services, visit ourwebsite atwww.willdan.com.
V Y' LLDAN I 1 Electric, Water and Wastewater Rate Study
Financial Services
Mailing / Physical Address:
Willdan Financial Services is one of four operating divisions within Willdan Group, Inc. (WGI), which was founded as
an engineering firm working with local government. Today, WGI is a publicly -owned company on NASDAQ (NASDAQ
ticker: WLDN). WGI provides technical and consulting services that ensure the quality, value and security of our
nation's infrastructure, systems, facilities, and environment. The firm has been a consistent industry leader in
providing all aspects of municipal and infrastructure engineering, public works contracting, public financing, planning,
building and safety, construction management, homeland security, and energy efficiency and sustainability services.
At present, WGI employs over 500 individuals in established offices throughout California and in Arizona, Colorado,
District of Columbia, Florida, Illinois, Ohio, Nevada, New Jersey, New York, Texas and Washington.
ENGINEERRIG & EHERGY EFFIC6 ICY FINANCIAL & ?IATICNAL PREPAREDNESS B
PLANNING MIS IAMMARlOY cGltdstit IHIG SYkvictS MTEROPERABILOY
Founded in 1988, Willdan Financial Services is a wholly -owned subsidiary of WGI and is one of the largest public sector
financial consulting firms in the United States. Since that time, we have helped over 800 public agencies successfully
address a broad range of financial challenges, such as financing the costs of growth and generating revenues to fund
desired services. Willdan assists local public agencies by providing the following services:
■ Real estate economic analysis
■ Economic development plans and strategies
® Tax increment finance district formation and
amendment
■ Housing development and implementation
strategies
■ Financial consulting
® Real estate acquisition
® Development impact fee establishment and analysis
■ Feasibility studies
■ Debt issuance support
■ Long-term financial plans and cash flow modeling
■ Cost allocation plans and user fee studies
® Property tax audits
Our staff of over 60 full-time employees supports our clients by conducting year-round workshops and on -site training
to assist them in keeping current with the latest developments in our areas of expertise.
AWY I LLD, `N ( 2 Electric, Water and Wastewater Rate Study
Financial Services
The following map represents the location of Willdan/Economists.com's client base.
INTERHATIONAL EXPERIENCE
r"I n)oB 1 Amorican Samoa Saioan Guam Palau
Utility Rate Analysis Experience
Willdan's professional staff has provided professional consulting services,
including financial planning; rate and cost -of -service studies; alternative and
feasibility analyses; and operational and management studies for water,
reclaimed water, wastewater, reclaimed water, solid waste, and stormwater
utility clients across the United States. Additionally, Willdan staff are involved
with the development of the rate -setting methodologies set forth in the
American Water Works Association (AWWA) M1 manual "Principles of Water
Rates, Fees and Charges," and the AWWA M29 manual, "Water Utility Capital
Financing." Willdan is nationally recognized for its expertise with its staff
frequently being called upon to speak or instruct on utility financial matters, as
subject matter experts, including the AWWA Utility Management conference.
Willdan staff is experienced in a broad range of utility planning services; and
therefore understand the importance of an approach that integrates elements of utility planning, engineering, and
finance. Willdan team members possess considerable experience in utility rate and cost -of -service studies and have
performed these services for hundreds of utilities throughout the country. Our team includes staff with public sector
experience spanning 30 years, some of which are on the forefront of utility rate -making and rate -modeling. In addition,
team members have held positions as finance directors, deputy city managers, and auditors, and therefore understand
the financial, operational and political realities faced by governmental staff and management.
V V I LLDAN I 3 Electric, Water and Wastewater Rate Study
Financial Services
Our management and supervision of the project team is very simple: staff every position with experienced, capable
personnel in sufficient numbers to deliver a superior product on time and on budget. With that philosophy in mind,
we have selected several experienced professionals for this engagement. All of our project team members are long-
time residents of Texas.
We are confident that our team possesses the depth of experience that will successfully fulfill the desired work
performance. We also note that all of our project team members have a minimum of 20 years' experience preparing
water and wastewater rate studies and long-term financial plans. Unlike many other consulting firms, our senior
personnel do not just perform periphery roles while assigning most of the responsibility for these engagements to less
experienced personnel. Our senior level team members will be responsible for every aspect of this engagement.
Mr. Dan V. Jackson is a co-founder, Managing Director and Chief Executive of Economists.com. Since the acquisition
of Economists.com, Mr. Jackson now serves as a Willdan Financial Services Vice President. Mr. Jackson will serve as
Project Manager for this engagement. In this role, Mr. Jackson will participate in the kick-off meeting, provide
direction and supervision throughout the project, and present preliminary and final recommendations to City staff
and the City Council. His experience encompasses a wide range of utility finance issues, including: wholesale and retail
ratemaking, revenue bond financial feasibility reports, valuation studies for acquisitions and mergers, capital financing
analyses, economic feasibility studies, assessment programs and cost of service studies. Mr. Jackson has also made
presentations associated with the financial feasibility of capital funding programs to local government commissions,
rating agencies and bond insurers in orderto assist bond issuers in improving their credit ratings and lowering issuance
costs.
He has 30 years of experience in financial consulting for water, wastewater, stormwater, solid waste and electric
utilities throughout Texas, the southwest, the United States and Pacific Region. Mr. Jackson is a frequent speaker at
utilities conferences and trade associations. He received a B.A. in Social Science and a M.B.A. in Finance and
Accounting from the University of Chicago in 1984. Mr. Jackson is also a published author; his novel The Forgotten
Men is available at Amazon.com and other media outlets.
Mr. Rebecca Schafer will serve as Senior Manager for this study. Ms. Schafer possesses over 20 years of financial
rnncnitina ovnorionro nnrl hnc nnr+irinn+o 4 in mnro +ko 9Or%..,o+er —A
studies and impact fee studies. She will provide rate development analysis and support for this engagement. She has
been involved with many different facets of management consulting for water and wastewater utility systems
including strategic planning, assisting with rate and regulatory matters, analyzing capital funding alternatives and
instituting financial mechanisms to provide for sufficient and equitable recovery of operating and capital costs.
Mr. Dennis Goral will serve as Project Analyst on this engagement, supporting the project team with data entry and
preliminary analysis and research.
VWI LLDAN I 4 Electric, Water and Wastewater Rate Study
Financial Services
Education
Master of Business
Administration,
University of Chicago,
1984; Specialization in
Finance/Accounting
Bachelor of Arts,
University of Chicago,
1982; Major in Social
Sciences
Dean's Honor List
Areas of Expertise
Rate Design
Cost of Service
Financial Forecasting
Strategic Planning
Utility/Company
Valuation
Acquisition Analysis
Privatization Analysis
Economic Impact and
Development
Expert Witness Testimony
Affiliations
Member, American
Water Works Association
National Association for
Business Economics
Commissioner,
Community Development
Commission, City of
Dallas, Texas, 1993-1995
Other
The Forgotten Men —
Fiction — Mediaguruz
Publishing; Amazon.com
30 Years' Experience
Mr. Jackson has 30 years' experience as an international financial expert, having completed
more than 200 water, wastewater, electric, gas, solid waste and stormwater rate/cost of
service studies and long-term financial plans for clients in the USA and the Pacific region. He
also has served as an expert witness in state court, federal court and before several public
utility commissions. Mr. Jackson's prior experience includes positions with Deloitte and
Touche, Arthur Andersen and Reed -Stowe and Company. In 1997, Mr. Jackson co-founded
Economists.com LLC, which became an international consulting firm with offices in Dallas and
Portland, Oregon. Willdan acquired Economists.com in 2015, and Mr. Jackson now serves as
Vice President and Managing Principal. Mr. Jackson has given dozens of lectures and
presentations before professional associations, and is also a published author; his novel The
Forgotten Men is available on Amazon.com.
His experience is summarized below.
Water/Wastewater — Rate Studies and Long Term Financial Plans for which Mr. Jackson
served as Project Manager
■ Allen, TX
■ Amarillo, TX
■ Balch Springs, TX
■ DeSoto, TX
■ Duncanville, TX
■ Frisco, TX
■ Fairview, TX
■ Garland, TX
■ Hutchins, TX
■ Little Elm, TX
■ Leander, TX
■ Midlothian, TX
■ Oak Point, TX
■ Parker, TX
■ Plano, TX
■ Princeton, TX
■ Prosper, TX
■ Richardson, TX
■ Royse City, TX
■ Sachse, TX
■ Rowlett, TX
■ Waxahachie, TX
■ Aqua Water Supply Corporation, TX
■ Brady, TX
■ Cibolo Creek Municipal Authority, TX
■ Donna, TX
■ El Paso County WCID #4, TX
■ El Paso County Tornillo WCID, TX
2007, 2009, 2012,2016
2017
2016
2005 — 2015
2002, 2003, 2007, 2013, 2014
2017
2016
2009 — 2012
2016
2001, 2004, 2008 — 2016
2017
2000, 2003, 2006, 2010, 2011, 2016
2006, 2011
2016
2017
2012
2005, 2017
2016
2007, 2011
2014
2013
2008
2003
2017
2012, 2015, 2017
2007, 2011, 2012, 2013,2015, 2016
2005, 2007, 2010, 2011, 2015
2006, 2010
WILLDAN I 5 Electric, Water and Wastewater Rate Study
Financial Services
■
Groesbeck, TX
2001, 2004
■
Hackberry, TX
2006
■
Harker Heights, TX
2006
■
Hewitt, TX
2009-2015
■
Jonah Special Utility District, TX
2006
■
Kaufman, TX
1994
■
Kempner WSC, TX
2014 — 2015
■
Laguna Madre Water District, TX
1991, 1994, 1999, 2005, 2014
D.Jackson
■
La Villa, TX
2007
Resume Continued
■
Los Fresnos, TX
2007
■
Mercedes, TX
2001, 2003
■
McKinney, TX
2016
■
North Fort Bend Water Authority, TX
2011, 2016
■
Paris, TX
1995
■
Port of Houston Authority, TX
2001
■
Raymondville, TX
2001
■
Robinson, TX
2012, 2014, 2015
■
Robstown, TX
2014, 2015
■
Schertz, TX
2012 — 2015
■
Seguin, TX
2015
■
Schertz-Seguin Local Govt Corporation, TX
2010 — 2016
■
Sonora, TX
2012
■
Southmost Regional Water Authority, TX
2001
■
Springtown, Texas
2016
■
Troup, TX
2006
■
Venus, TX
2005, 2012
■
West Harris County Regional Water Auth, TX
2003, 2006, 2010, 2011
■
Webb County, TX
2011
■
Whitehouse, TX
2008
■
Winona, TX
2009
■
Venus, TX
2005, 2012
■
Yancey Water Supply Corporation, TX
2005
■
Bisbee, AZ
2000 — 2005
■
Buckeye, AZ
2013, 2015
- .N v - -a.- -., i v�.��� ��t, �[-
--' LUuu
■
Casa Grande, AZ
2009
■
Chino Valley, AZ
2010 — 2015
■
Chloride Domestic Water Imp District, AZ
2003
■
Clarkdale, AZ
2005
■
Cottonwood, AZ
2004, 2007, 2009
■
Douglas, AZ
2009, 2011
■
Eagar, AZ
2006, 2011, 2012
■
Eloy, AZ
2007, 2011— 2013
■
Florence, AZ
2008, 2012, 2017
■
Flowing Wells Improvement District, AZ
2008
■
Goodyear, AZ
2014, 2015
■
Holbrook, AZ
2004
■
Marana, AZ
2008— 2013, 2016
■
Miami, AZ
2010— 2012, 2015
WILLDAN
Financial Services
(
6
Electric, Water and Wastewater Rate Study
■ Nogales, AZ
2011, 2015 - 2016
■ Patagonia, AZ
1999, 2002
■ Payson, AZ
2006, 2010, 2012, 2013, 2014
■ Prescott, AZ
2008
■ Quartzsite, AZ
2004, 2009, 2011, 2012
■ Queen Creek, AZ
2004, 2007, 2015, 2016
■ Safford, AZ
2006
■ San Luis, AZ
2002, 2012, 2013
■ Show Low, AZ
2011, 2014
■ Somerton, AZ
1999, 2002, 2005 - 2010
■ Tombstone, AZ
2001
■ Wellton, AZ
2003
■ Willcox, AZ
2002
■ Yuma, AZ
2007, 2014, 2015
■ North Chicago, IL
2001, 2005
■ Ada, OK
2014, 2015
■ Chickasha, OK
2016
■ Edmond, OK
2010, 2015
■ Miami, OK
2009, 2014
■ Pryor, OK
2016
■ Hot Springs, AR
2005, 2009 - 2017
■ North Little Rock Wastewater Utility, AR
1999, 2003, 2006, 2011- 2015
■ Russellville, AR
2013, 2014, 2015
■ South Adams County WSD, Colorado
2013
Electric Rate Studies and Long Term Financial Plans
■ Miami, OK
2011, 2015, 2017
■ College Station, TX
2016, 2017
■ Pryor, OK
2016
■ Hempstead, TX
2015
■ CUC, Saipan
2006-2017
■ EPC, Samoa
2013
■ ASPA, American Samoa
2006, 2012
■ PPUC, Palau
2008
Solid Waste and Stormwater - Rate Studies and Long Term Financial Plans
■ Duncanville, TX
2007
■ Hewitt, TX
2010
■ Mercedes, TX
1999
■ San Luis, AZ
2003, 2013
■ Douglas, AZ
2017
■ Somerton, AZ
2006
■ Hot Springs, AR
2011, 2012, 2013, 2016
■ Miami, OK
2009
V V 1 LLDA `+ I 7 Electric, Water and Wastewater Rate Study
Financial Services
D.Jackson
Resume Continued
Water/Wastewater — CCN/ System Valuations and Acquisitions
■ Aubrey, TX
2015
■ Arlington, TX
1999, 2001
■ Celina, TX
2006, 2015
■ Forney Lake WSC, TX
2016
■ Gunter, TX'
2006
■ Taylor, TX
1999
■ Whitehouse, TX
2006
■ Rockwall, TX -
2005
■ Trinity Water Reserve, TX
2000
■ Avondale, AZ
2006
■ Buckeye, AZ
2013-2015
■ Casa Grande, AZ (private)
2015
■ Chino Valley, AZ
2006
■ Cottonwood, AZ
2009, 2012
■ Clarksdale, AZ
2009
■ Florence, AZ
2007, 2014
■ Marana, AZ
2009, 2010
■ Pine Strawberry Water Imp District, AZ
2009
■ Prescott, AZ
2006
■ Prescott Valley, AZ
1998
■ Queen Creek, AZ
2008, 2011
■ Show Low, AZ
2010, 2011
■ North Chicago, IL
2001
■ North Little Rock WWU, AR
2015
Water/Wastewater — Impact Fee Studies
■ East Medina County Special Utility District, TX 2000
■ Cibolo Creek Municipal Authority, TX
2015
■ Harlingen, TX
2005
■ Laguna Madre Water District, TX
1993, 1996, 2000, 2003
■ Los Fresnos, TX
2006
■ Mesquite, TX
1996
■ San Luis. AZ
2002
■ Marana, AZ
2011- 2014
■ Wellton, AZ
2003
■ Prescott, AZ
2007
■ Yuma, AZ
2004, 2007, 2016
■ Hot Springs, AR
2005, 2009, 2017
Water/Wastewater — Other Studies
City of Paris, TX — Campbell's Soup Co. wholesale contract review/negotiations.
City of Conroe, TX — Evaluation of proposed long-term wholesale contract.
Cities of Bellmead, Woodway and Hewitt, TX — Least cost alternative analysis and assistance
with wholesale contract negotiations with City of Waco.
City of Lubbock, TX —Analysis of reasonableness of rates for Franklin Water System, January
2002.
WILLDAN
Financial Services
8 Electric, Water and Wastewater Rate Study
D.Jackson
Resume Continued
City of Rockwall, TX — Wholesale contract review, 2005.
City of Miami, OK — Non -rate revenue study, 2010.
Town of Payson, AZ— Financial feasibility and economic impact study of C.C. Cragin Reservoir,
2011.
City of Duncanville, TX — Water and wastewater cost allocation study, 2002.
City of Whitehouse, TX — Economic analysis of potential acquisition of a water supply
corporation, 2006.
City of Midlothian, TX — Drought management plans, 2001.
City of Midlothian, TX — Assistance with wholesale contract negotiations, 2000-2001.
City of Arlington, TX — Cost of service study for non water/sewer revenues, 1997.
City of Arlington, TX — Lease vs. purchase analysis of city fixed assets, 1998.
City of Donna, TX — Water and wastewater affordability analysis, 2005.
Southmost Regional Water Authority — Economic and financial impact of proposed
desalination treatment plant, 2001.
Texas Water Development Board Region M — Financial feasibility analysis of water resource
alternatives, 2006.
Laguna Madre Water District— Lost/unaccounted for water study, 1992.Schertz Seguin Local
Government Corporation — Assistance in contract negotiations with SAWS, 2010.
California -American Water Company— Reasonableness of rate structure for City of Thousand
Oaks, 2003.
California -American Water Company — Reasonableness of rate structure for City of Felton,
2004.
Forsyth County, GA — Business plan with extensive recommendations for managing
unprecedented growth in volume and customer connections. Ten-year projection of
operating income, 1998.
City of Lakeland, FL — Valuation of wastewater reuse alternatives over 20-year timeframe.
Border Environment Cooperation Commission and City of Bisbee, AZ — Wastewater system
improvements plan, 2003.
Water Infrastructure Finance Authority of Arizona — Evaluation of 40-year wastewater
construction financing plan for Lake Havasu City, 2002.
Water Infrastructure Finance Authority of Arizona — Comprehensive residential water and
wastewater rate survey for the state of Arizona, 2004-2008.
City of Plano, TX — evaluation of long-term contract with North Texas Municipal Water
District, 2015-2016.
Regulated Utilities — Pacific Region
Commonwealth Utilities Corporation Saipan — Ongoing rate and financial consulting
assistance, 2006 — 2016.
Palau Public Utilities Commission — Electric rate study, 2008.
American Samoa Power Authority — Electric, water, wastewater and solid waste rate study,
2009, 2014, 2016
W1 LLDAN
Financial Services
9 Electric, Water and Wastewater Rate Study
EPC, Independent State of Samoa — Electric cost of service and tariff study, 2013.
Water Authority of Fiji — Water and Wastewater Cost of Service Study, 2016, 2017.
Regulated Utilities — USA
City of Miami, OK — Electric, water and wastewater and electric rate study, 2006.
Bonneville Power Administration — Participation in Average System Cost (ASC) program,
including proposed changes in ASC methodology, 1988-1990.
Houston Lighting & Power — Feasibility/Prudence analysis of South Texas Nuclear Project vs.
alternate forms of energy. Analysis formed the basis of partner's expert testimony before the
Public Utility Commission of Texas, 1988.
Kansas Power & Light — Analysis of proposed merger with two separate companies, 1988.
Greenville Electric Utility System — Development of short-term cash investment policy in
accordance with state law, 1989.
Horizon Communications — Business plan development, 2000.
City of Mercedes, TX — Economic Impact of New City Projects, 2000.
Publications/Presentations/Seminars
D. Jackson ■
The Forgotten Men (fiction) — Mediaguruz Publishing, 2012.
Resume Continued ■
Raising Water and Wastewater Rates — How to Maximize Revenues and Minimize
Headaches —Arizona Small Utilities Association, August2002; Texas Section AWWA, April
2003
■
Wholesale Providers and the Duty to Serve: A Case Study — Water Environment
Federation, September 1996.
■
Lease vs. Purchase —A Guideline for the Public Sector —Texas Town and City, March 1998.
■
An Introduction to Lease vs. Purchase —Texas City Managers Association — May 1998.
■
Technische Universiteit Delft — Delft Netherlands -- Annual Infrastructure Conference —
May 2000, 2001.
■
The US Water Industry —A Study in the Limits of Privatization -- Technische Universiteit
Delft — Delft Netherlands — March 2007.
v
TG.- Al-,
Grande Valley Economic Summit — October 2000.
■
The Financial Benefits of Regionalization — A Case Study — Texas Water Development
Symposium — September 2010.
■
Developing Conservation Water Rates Without Sacrificing Revenue —TWCA Conference,
San Antonio Texas, October 2012.
■
Water Rates — Challenges for Pacific Utilities — Pacific Water and Wastes Conference,
American Samoa, September 2014.
WI LLDAN I 10 Electric, Water and Wastewater Rate Study
Financial Services
Rebecca Schafer
Senior Manager
Education
Ms. Schafer has 20 years of experience in financial consulting with Economists.com. Ms. Schafer
Master of Business
is a Senior Project Manager with over a decade of experience in utility financial analysis. She
Administration, University
of Phoenix
specializes in cost of service rate studies for water, wastewater, reuse and stormwater, as well
as financial feasibility analysis. She has worked with a wide variety of clients of varying sizes and
Bachelor of Science,
complexity, designing customized software rate models used as financial planning tools. She has
Business Administration,
Indiana University,
extensive experience in such areas as budget analyses, customer and usage analyses,
Bloomington
development of revenue requirements, cost of service allocations, and sensitivity analyses
related to the implementation of rate structures designed to achieve revenue and consumption
Areas of Expertise
goals. Ms. Schafer is proficient in the development of comprehensive reports and presentations
Management Consulting
designed to capture the significant facts and issues of a project and convey them in an easily
understood manner to audiences with varying levels of expertise.
Business and Financial
Analysis
Professional Experience
Development of extensive and dynamic computer models for water, wastewater and reclaimed
Dynamic Computer
Modeling
water rate studies, feasibility studies, forecasts, and user rate studies for public utilities. Recent
clients include the City of Princeton, TX; City of Royse City, TX; City of Ada, OK; City of Buckeye,
Utility Rate and Cost
AZ; Town of Quartzsite, AZ; Town of Queen Creek, AZ; City of Robinson, TX; City of Sachse, TX;
Studies
Thunderbird Water Improvement District, AZ; and Texas Municipal Utility Districts ("MUD")
including Fort Bend MUD #23; Fort Bend MUD #50; and the Lazy Nine MUD.
Feasibility and Financial
Analysis and Reporting
Development of capital funding plans and user rates and charges including the preparation of
water, wastewater, and reclaimed water user rate studies for public utilities on a year-to-year or
Debt Structuring Analyses
recurrent basis. Recent clients include the City of Allen, TX; City of Buckeye, AZ; City of DeSoto,
TX; City of Duncanville, TX; City of Edmond, OK; City of Garland, TX; and City of Robinson, TX.
Affiliations
American Water Works
Assistance and documentation for revenue and other special forms of tax-exempt bond financing
Association
including detailed projections and reports to support the issuance of long-term indebtedness.
Clients include the City of Ada, OK; City of Buckeye, AZ; City of Garland, TX; Town of Quartzsite,
Texas Section American
AZ, Town of Queen Creek, AZ; City of Robinson, TX; and Town of Springerville, AZ.
Water Works Association
ZO Years' ExperienceSelected Relevant Experience
City of Royse City, TX — Water and Sewer Cost of Service Rate Study: Served as project manager
and lead analyst to provide long term financial plan and cost of service based rates sufficient to
assist the City during a period of high growth and to fund approximately $30 million in capital
improvements over 10 years while also recovering steeply increasing operational cost increases
from the wholesale water provider. Many alternatives detailing varying CIP project scenarios
were considered and presented to staff and Council, culminating in unanimous approval of the
final rate recommendations. Completion date December 2015.
City of Sachse, TX — Water and Sewer Cost of Service Rate Study: Served as project manager
and lead analyst to provide long term financial plan and cost of service based rates sufficient to
fund $36 million in capital improvements over 10 years while also recovering steeply increasing
operational cost increases from the wholesale water provider. Many alternatives detailing
varying CIP project scenarios were considered and presented to staff and Council, culminating in
unanimous approval of the final rate recommendations. Completion date 2014.
W' ` LD' `N I 11 Electric, Water and Wastewater Rate Study
Financial Services
City of Allen, TX — Water and Sewer Cost of Service Rate Study: Served as senior manager and
R. Schafer analyst for these comprehensive studies since 2006. The City of Allen receives treated water and
Resume continued wastewater treatment services from the North Texas Municipal Water District (NTMWD). The
scope of each study included an analysis of the effects of mandated conservation and irrigation
restrictions and erratic weather patterns on the City's consumption history. Also integral to each
study, were the steeply increasing charges from NTMWD. Willdan/Economists.com has
continued to provide ongoing advice and direction to the City and has completed formal updates
to the water and wastewater rate study periodically since 2007. Completion dates 2007, 2009,
and 2012.
City of Princeton, TX — Water and Sewer Cost of Service Rate Study: Served as project manager
and lead analyst to provide long term financial plan and cost of service based rates sufficient to
assist the City to during a period of high growth and to fund approximately $42 million in capital,
improvements over 10 years while also recovering steeply increasing operational cost increases
from the wholesale water provider. Many alternatives detailing varying CIP project scenarios
were considered and presented to staff and Council, culminating in approval of the final rate
recommendations. Completion date November 2015.
City of DeSoto, TX — Water and Sewer Cost of Service Rate Study: Served as analyst and
subsequently project manager to perform annual revenue and expense updates for water and
wastewater annually since 2007, with the completion of a full-scale rate study every five years.
Each year a comparison of forecast to actual account growth, consumption and revenues is
performed, followed by an update of the rate model with revised operating, capital and debt
service scenarios. Modifications to the rate plan are recommended in concert with additional
scenarios and guidance as requested relative to fund balance, financing, and more. Completion
dates 2007 through 2014.
City of Duncanville, TX — Water and Sewer Cost of Service Rate Study: Served as senior analyst
to establish a long-term plan to finance needed capital improvements to the water distribution
and wastewater collection systems and to update rate structures and rate plans following
significant policy changes within City government. Participated in presentations to staff and
Council to fully explain the issues and financial options available. Completion date 2014.
City of Buckeye, AZ — Water, Sewer, Reclaimed Water and Flood Irrigation Cost of Service Rate
Study Update: Served as lead analyst for this water, sewer, reclaimed water and flood irrigation
rate study and long-term financial plan update, having also served in the same capacity in the
original comprehensive rate study in 2012. Buckeye is one of the tastest growing municipalities
in the country and town limits encompass more than 660 square miles just west of Phoenix.
Given the high level of growth and recent new debt issuance for water and wastewater capital
improvements, the update objectives included a review and update of the financial plan
developed in the 2012 study incorporating operating adjustments, new debt obligations and
potential water rights acquisitions to ensure ongoing ability to fully fund revenue requirements
and minimize customer impact. Completion date 2014.
Town of Queen Creek, AZ — Water and Sewer Cost of Service Rate Study: Serving as project
manager and lead analyst on this study to provide a detailed review and projection of revenue
requirements including O&M expense, recurring capital expenditures, existing debt service, cost
of new debt, and adherence to all financial and capital policies and covenants. A primary factor
in the Town's planning is the sizable variance in growth over the past decade. This has posed
significant challenges for the Town due to their initial reliance on capacity fees for funding of its
participation in a regional water reclamation plant. This project is ongoing.
-IWV V' L.L.DAN I 12 Electric, Water and Wastewater Rate Study
Financial Services
R. Schafer City of Edmond, OK — Water and Sewer Cost of Service Rate Study: Serving as lead analyst for
Resume Continued this comprehensive cost of service rate study which includes the development of equitable
wholesale water supply and wastewater treatment rates for services provided to interested
parties outside the Edmond municipal limits. The City anticipates the issuance of approximately
$200 million in future debt overthe next 10 years to finance its capital improvement plan forthe
water and wastewater system. This project is ongoing.
In addition, Ms. Schafer brings extensive operational and management experience gained from
her 15 years of private sector work in manufacturing and utilities industries. This includes
marketing, development of operations infrastructure, process and procedure development, soft
skills assessment and training for clients including General Motors, AT&T, and several start-up
companies.
WV V I LLDAI V I 13 Electric, Water and Wastewater Rate Study
"'Financial Services
C. Description of Services
y� it, r f ,�
It is the understanding of the Willdan Financial
Services/Economists.com ("Willdan") project team that the City
seeks a comprehensive electric, water and wastewater rate study
and long-term financial plan for the current year and a 10-year
forecast period. The overall objective is to establish user rates and
charges that are sufficient to meet future system revenue
requirements including debt service coverage, capital expenditures
and operating reserves. The project team will also work with the City
to establish rates around a broader set of goals or objectives,
including but not limited to financial/rate stability, conservation,
and minimizing customer impacts.
To accomplish these overall goals and objectives, our team's
approach will utilize the "generally accepted" Cash Basis rate setting
methodology as delineated in the American Water Works Association's Manual M-1. Our team uses the M-1 manual
as the basis for all of our studies. We will tailor our application of the Cash Basis methodology to the specific
circumstances of the City.
The project team will employ such standard inputs as account growth projections, historic and forecast adjusted
electric and water consumption, account/usage/revenue data from the City's billing system, and current budget
information to develop its forecast of future costs. Central to the forecast will be the City's forecast electric, water
and wastewater capital improvement plan. The CIP used in the study will be the result of discussions between City
staff, engineers and the project team in order to balance system needs with the City and ratepayers' willingness to
pay.
Upon finalization of the inputs outlined above, the project team will develop a comprehensive 10-year forecast model
that will present alternative long-term electric, water and wastewater rate plans sufficient to fund operating
expenditures, debt service, and the forecast CIP. The model will functionalize costs for electric between generation,
transmission and distribution, administration and customer. The model will functionalize water and wastewater costs
between treatment, distribution/collection, administration and customer billing, and will allocate costs between
customer classes. Historic oeakin factors will be used to classify water cysts hptwppn hasp and extra ranarity Thp
functionalization, classification and allocation of costs will be fully in accordance with AWWA M-1 Cash Basis
guidelines.
Another benefit of a 10-year financial plan is that it will enable the City to better evaluate the potential economic and
financial impact of the previously -discussed capital improvements and future inevitable increases in the cost of
service. This includes addressing such questions as whether future system and revenue growth will finance some of
these improvements and lessen the need for rate increases. It also will allow the City to determine whether it may be
appropriate to implement rate adjustments over a period of several years.
To summarize, the information developed during the course of this rate study will allow the City to choose a financial
and capital plan that will minimize the impact on all classes of ratepayers while still allowing it to meet expense
increased demands and environmental/water quality standards.
Finally, in listing these objectives it is also important to delineate what are not the objectives of the report. The
purpose of many water and wastewater rate studies is to provide a recommended set of rates that are based solely
WI LLDAN
Financial Services 1 14 Electric, Water and Wastewater Rate Study
on the cost of service for each customer class. However, in our opinion, the cost of service, while important, will not
be the sole factor in setting the rate design for each customer class. Rate design is more than just a series of
mathematical calculations; the proposed rate structure must balance the sometimes -conflicting issues of utility
funding requirements, the cost of service to customer classes, and users' ability to pay. We agree with these
sentiments and, based on our experience throughout the United States, we believe they are socially and politically
acceptable.
The project team will reach these objectives through the use of financially and technically sound approaches resulting
in rates and charges that are equitable and consistent with standard industry practices, state and federal regulations,
and community needs and values.
slldan's Unique Project Approach
Willdan proposes to develop a spreadsheet -based utility financial planning model that will allow the City to test a
variety of "what -if" futures, whereby the City can change assumptions related to growth, the capital improvement
program, operational programs, and a variety of other planning, engineering, and financial variables and predict the
financial outcome of that scenario and its effect on utility rates. This is especially useful in testing the affordability of
the capital improvement program, allowing the user to turn new projects "on or off" in the model, change the costing
with updated information, delay their funding, or look at cash vs. debt vs. fee -funding alternatives and their impact
on affordability.
Working with the professionals on our team and City staff, we will use advanced modeling techniques to test the City's
capital improvement program for prioritization, timing and affordability of projects. In doing so, the City will be able
to identify the resources available for implementing programs identified in the capital planning process. In the end,
the process will allow the City to determine the optimum rate path for balancing the financial health of the system
against political and other considerations.
We cannot emphasize strongly enough the need for, and benefit of, a properly constructed public involvement process
to introduce the recommended rate plan to the public. The general public and elected officials are naturally going to
be inclined to oppose rate plans that involve higher rates and fees; after all, no one wants to pay more for anything at
any time for any reason. Therefore, the burden is on the City and its consulting team to present any proposed rate
plan to the public in a manner that is both easily understandable and emphasizes the benefits of implementation (i.e.
a better quality of service). Consulting teams and rate plans that do not recognize both the need to present
information in an understandable manner and take into account the sensitivity of ratepayers and elected bodies to
cost increases are doomed to fail.
With this in mind we would note the following about our services and the deliverables we will prepare for the City:
® We take pride in the quality of our written reports. The intent is to make our reports readable and easily
understandable to those who are not ratemaking or financial professionals. We are frequently complimented by
clients who tell us that they understood both the major points of our analysis and the benefits of our proposed
rate plans. We pledge to produce both a final report and presentations to the City that will result in a similar
reaction.
® Many regard the process of rate studies as simply writing a report, dropping it off to the client, and leaving. Rate
studies should be considered overall processes, the goal of which is to ultimately adopt a formal rate and financial
plan. This involves far more than the completion of a report —the public involvement process is critical and we
will work tirelessly with staff to ensure that our recommended alternatives are successfully implemented.
® We also believe that our public presentations are of a superior quality, both in terms of overall presentation and
understandability. Mr. Jackson has provided over 200 public presentations in his career, to such diverse clients as
border communities, large cities and suburbs, and Pacific island nations. He understands how to make
W1LLDAN I 15 Electric, Water and Wastewater Rate Study
Financial Services
presentations to non -financial audiences. We take pride in the frequent compliments we receive from clients
about the ease and understandability of our presentations, and the fact that they present critical information
required to make decisions in a straightforward and easy to follow manner.
In conclusion, our project team offers the benefits of not only a first rate analysis and model development, and a well
written and easily understandable report, but also a public involvement process that is designed to successfully
implement the results of the analysis.
Deliverables
Based on the objectives as listed above, the project team will provide the following project deliverables:
1. A formal, documented and detailed schedule outlining the analysis, report development and public involvement
process associated with this study.
2. Five bound copies and an electronic copy of a final rate study report that documents the results of the project,
the recommendations presented in accordance with the objectives stated above, and detailed support for all
conclusions. The report will describe the process used to:
® Determine electric, water and wastewater revenue requirements in the test year and a ten-year forecast.
Revenue requirements include the operations and maintenance costs, capital outlays funded by rates, debt
service funded by rates, non -rate revenues, and other pertinent utility costs.
■ Allocate costs between customer classes and functional areas. The revenue requirements will first be
allocated to functional areas, including electric transmission, distribution, customer service, administration,
and billing, water system average, peak -day, and peak -hour flows, and wastewater system flows and loading
parameters. These costs will then be allocated to the customer classes based on their system demands. The
calculation of these costs for the test year will be a crucial stepping -stone in the forecast of these costs over
the next ten years.
■ Present alternative rate structures based as stated above on revenue requirements, cost of service, current
standards and customers' ability to pay. We anticipate that the final rate plan will be developed as result of
consensus between staff, governing bodies and the project team at the close of the public hearings.
■ PowerPoint presentations will be used in each of our presentations. With the approval of staff, we are
prepared to conduct the following formal meetings with the City:
o An initial staff meeting to review project goals and data requirements (with additional meetings with staff
as necessary during the analysis course of this project);
/ I U I IIIQI JLQII IIICCU I Ir, LU ICV It: VV f f UI II I I I I I a I y IIIIUII Ir'J al I I C(.UI I I I I ICII Ua LIUI Is, aIIU LU III Kea UJ Us time ri is as
necessary based on staff input;
o A workshop with the City Council to review initial findings and recommendations;
o If requested, a public hearing to explain to the public the rationale behind and benefits of the proposed
rate plan; and
o A final meeting with Council to approve the chosen rate plan.
3. A fully functional and debugged automated rate model to calculate and project electric, water and wastewater
rates both for the present ('test") year and ten years into the future. The model will be presented in hardcopy
form in the report. As stated above, an electronic copy will also be presented to the City so that staff will be able
to verify data and follow along during discussions. The model will be designed in Microsoft Excel.
Another of our specialties has been to design user-friendly input areas for ease of usage by City staff who may be
less experienced in the software or ratemaking principles. To emphasize our philosophy of making our models as
user-friendly as possible, we will incorporate the following common design points into the model:
WILLDAN I 16 Electric, Water and Wastewater Rate Study
Financial Services
® A single spreadsheet location for making inputs of model information, such as number of accounts and billed
consumption by customer classification, billed volumes, budget and actual expense data, etc. This will consist
of a single spreadsheet on the multi -spreadsheet model. This single input area will ensure that all changes can
be made quickly and easily onto this single spreadsheet with no risk of leaving a factor or factors unchanged.
All changes will automatically "ripple through" to appropriate areas on the remaining spreadsheets.
® Automated, interrelated modules that forecast service units, allocate costs between functional areas and
customer classes, and calculate rates. The modules, while contained on separate spreadsheets, will be
interrelated so that no duplication of information is required and the modules share relevant data. It will
include automated forecasting modules that feed service unit data to other modules used to calculate rates.
® Summary spreadsheets will be automatically generated, which present budget and revenue requirement data,
numerical and graphical presentation of consumption, revenue and expense data.
® The ability to produce a ten-year forecast of rates to enable staff to conduct a detailed analysis of potential
fluctuations in revenues and rates due to each of the above -outlined scenarios.
® An ability for regular review of the impact of additional proposed capital improvements on electric, water and
wastewater rates.
WWILLDAN I 17 Electric, Water and Wastewater Rate Study
Financial Services
Representative Engagements
The following presents detailed descriptions of a portion of our firm's relevant recent experience. It must be
emphasized that the Project Manager, Dan V. Jackson, and the professionals selected for our project team have
managed or extensively participated in every engagement listed in this proposal. We do not "pack" our proposals
with representative engagements in which designated team members did not participate, as it is our belief that a
company's general experience not shared by proposed team members is not useful to, nor relevant to, the City's
needs and requirements. We encourage all prospective clients to contact our references to assess the degree of
satisfaction our past clients have with our work product and consulting services.
A partial list of the clients for which our firm has provided utility rate and long-term financial planning includes:
Ada, OK
Edmond, OK
Miami, OK
Muskogee, OK
Allen, TX
Amarilli, TX
Aqua Water Supply
Corporation, TX
Arlington, TX
Bellmead, TX
Brazos River Authority, TX
Cibolo Creek Municipal
Authority, TX
Cedar Hill, TX
Celina, TX
Denton, TX
DeSoto, TX
Donna, TX
Duncanville, TX
Eagle Pass, TX
East Medina County SLID, TX
rairview, 1A
Frisco, TX
Garland, TX
Groesbeck, TX
Hackberry, TX
Harlingen, TX
Hempstead, TX
Hewitt, TX
Jonah Water SUD, TX
Laguna Madre Water District, TX
Little Elm, TX
McKinney, TX
Mercedes, TX
Mesquite, TX
Midlothian, TX
North Fort Bend Water
Authority, TX
Oak Point, TX
Parker, TX
Plano, TX
Port of Houston Authority, TX
Whitehouse, TX
Woodway, TX
Arizona Department of
Environmental Quality
Avondale, AZ
Bisbee, AZ
Buckeye, AZ
Camp Verde, AZ
Chino Valley, AZ
Clarkdale, AZ
Cottonwood, AZ
Princeton, TX
Chloride Domestic Water
Prosper, TX
Improvement District, AZ
Raymondville, TX
Douglas, AZ
Richardson, TX
Eagar, AZ
Robinson, TX
Eloy, AZ
Rockwall, TX
Rowlett, TX
Royse City, TX
Sachse, TX
San Benito, TX
Schertz, TX
Schertz-Seguin Local Government
Authority, TX
Southmost Regional Water
Authority, TX
Taylor, TX
Tomball, TX
Tornillo Water Improvement
District, TX
Waxahachie, TX
Laredo, TX Webb County, TX
Leander, TX West Harris County Regional
Water Authority, TX
W! LLDAN I 18
Financial Services
Flowing Wells Irrigation District, AZ
Florence, AZ
Goodyear, AZ
Globe, AZ
Holbrook, AZ
Marana, AZ
Miami, AZ
Patagonia, AZ
Payson, AZ
Picacho Peak, AZ
Pine -Strawberry Domestic Water
Improvement District, AZ
Pomerene Domestic Water
Improvement District, AZ
Prescott, AZ
Quartzsite, AZ
Queen Creek, AZ
Safford, AZ
Electric, Water and Wastewater Rate Study
Show Low, AZ
San Luis, AZ
Somerton, AZ
Springerville, AZ
Water Infrastructure Finance
Authority of Arizona
Wellton, AZ
Willcox, AZ
�
Yuma, AZ
Hot Springs, AR
Hot Springs Village, AR
North Little Rock, AR
Russellville, AR
South Adams County Water &
Sanitation District, CO
Saipan CNMI - Commonwealth
Utilities Corporation
Palau Public Utilities Corporation
Electric Power Corporation -
Samoa
American Samoa Power Authority
Guam Power Authority
The following lists selected engagements completed in the last 24 months along with the names and contact
information for our references. Please note that many of our projects completed in the last 24 months are for long-
term ongoing clients. We are proud of the fact that many clients who initially engage us for rate studies are happy
with our work project and subsequently engage us for additional work. We have helped many cities in Texas grow and
expand, and we have worked for many of the listed clients for over a decade. We are also proud of our reputation for
customer service and encourage you to contact the references listed in regard to our commitment to completing our
projects within budget and agreed upon timelines.
Water and Wastewater Cost of Service Study; 2016 ( City of McKinney, TX
Willdan/Economists.com was engaged to conduct a comprehensive review of the water and wastewater rates and
complete a full cost of service rate study for the City of McKinney in May 2016. The City has been experiencing
significant growth in recent years, which has added to the challenge of maintaining a superior quality water system.
Further, the City has had to absorb significant cost increases from its regional provider, North Texas Municipal Water
District. The study recommended a new comprehensive rate plan that will enable the City to fund its capital
improvements and NTMWD rate increases. The study was concluded with the presentation and acceptance of the
rate plan recommendations presented to Council in August 2016.
Client Contact: Mr. Trevor Minyard, Senior Financial Analyst
222 N. Tennessee, McKinney, TX 75070
Tel #: (972) 547-7544; Email: tminyard@mckinnevtexas.org
Mr. Tom Muehlenbeck, City Manager (retired)
tmuehlenbeck@mckinneytexas.org
Water Cost of Service Rate Study; 2017 1 City of Frisco, TX
Willdan/Economists.com has just been engaged to complete a comprehensive water and wastewater rate study and
long-term financial plan for the City of Frisco. Like other member cities of North Texas Municipal Water District, the
City's treated water costs have been increasing significantly. Further, the City is experiencing remarkable growth and
must ensure that its rates and other fees fairly and reasonably apportion costs between growth and existing
customers. The study began in December 2016 and preliminary results are expected in Spring 2017.
Client Contact: Ms. Anita Cothran, Director of Finance
6101 Frisco Square Blvd, 4th Floor, Frisco TX 75034
Tel #: (972) 292-5510; ACothran@friscotexas.gov
WILLDAN 19 Electric, Water and Wastewater Rate Study
Financial Services
Water Cost of Service Rate Study; 2017 1 City of Plano, TX
Willdan/Economists.com has just been engaged to complete a comprehensive water and wastewater rate study and
long-term financial plan for the City of Plano. Like other member cities of North Texas Municipal Water District, the
City's treated water costs have been increasing significantly. Further, the City is close to build out and is in the process
of transitioning from being a high growth to a low growth city. Therefore the City must ensure that its rates and other
fees fairly and reasonably apportion costs between growth and existing customers. The study began in February 2017
and preliminary results are expected in Summer 2017.
Client Contact: Ms. Karen Rhodes -Whitley, Director Budget and Researcy
1520 K Avenue, Plano TX 75086
Tel #: (972) 941-7472; I<arenr@plano.gov
Water and Wastewater Cost of Service Rate Study; 2016 1 City of Hutchins, TX
Willdan/Economists.com has been engaged to conduct a comprehensive review of the water and wastewater rates
and complete a full cost of service rate study for the City of Hutchins. While the City has been experiencing growth,
over 90% of its water distribution and wastewater collection system is more than 30 years old. The City is a customer
of Dallas Water Utilities but has struggled to pass through DWU increases due to opposition by Council and ratepayers
to rate adjustments. The study will recommend a new comprehensive rate plan that will enable the City to fund its
capital improvements and rate increases from DWU. The study remains in progress but results will be presented to
Council in the near future.
Client Contact: Carl Sherman, City Administrator, City of Hutchins
103 E. Palestine, Hutchins, TX 75141
Tel #: (972) 225-6121; Email: csherman@citvofhutchins.org
Water and Wastewater Cost of Service Rate Study; Annually 2004 through 2016 1 City of DeSoto, TX
Economists.com was engaged to prepare a water and wastewater rate study for the City of DeSoto in August 2004.
The City was interested in establishing a long-term plan that would enable it to continue its present policy of financing
$2.25 million in capital improvements per year. Additionally, the City was interested in establishing an inverted block
rate structure to encourage conservation. The City also sought a means by which to pass through its annual cost
increases from Dallas Water Utilities. The original study was completed in August 2004, and recommendations were
approved by the City Council. A comprehensive financial model was turned over to the City in electronic form. A fiscal
year 2006 update was completed as well and the City engaged Economists.com again in Mav 2007 to perform a full
study update Which was completed in September 2007. Then in June 2008 the City engaged Economists.com to
complete a revenue and expense update, which was completed in July 2008 and confirmed that the City was on track
with the recommended rate plan. In March 2009, Economists.com was engaged to update the full study to determine
the effects of the current economic downturn on the City's revenue and plans.
In 2010 and 2014 Economists.com again completed a water and wastewater rate study for the City with analysis and
recommendations presented to Council and subsequently adopted. Revenue and expense analysis updates were
completed in 2015 and 2016 to incorporate changes in provider rates from Dallas Water Utility and Trinity River
Authority as well as changes in account growth and capital expenditures.
Client Contact: Isom Cameron, Managing Director of Public Utilities
211 East Pleasant Run, DeSoto, TX 75115
Tel #: (972) 230-9640; Email: icameron@desototexas.gov
Wl`LD' " ` I 20 Electric, Water and Wastewater Rate Study
Financial Services
Water and Wastewater Cost -of -Service Rate Study; 2002, 2004, 2007, 2013, 2014 1 City of Duncanville, TX
Economists.com originally completed a water and wastewater rate study for the City of Duncanville, a city of 40,000
on the south side of Dallas metroplex in 2002. The City is a customer of Dallas Water Utilities, and was interested in
establishing a long-term plan to finance needed capital improvements to the water distribution and wastewater
collection systems. Additionally, the City was interested in establishing an inverted block conservation rate structure.
The studywas completed in April 2002, with alternate recommendations for rate increases. A comprehensive financial
model was turned over to the City in electronic form.
The City also hired Economists.com to complete a cost allocation study to determine the amount of general fund
contribution from the water and wastewater fund. The City subsequently engaged Economists.com to provide rate
assistance for fiscal year 2004, and in May of 2007. In 2014 the City engaged Economists.com to update the cost of
service rate study and the cost allocation study. The rate recommendations were adopted by City Council and the
studies completed in September 2014.
Client Contact: Richard Summerlin, Director of Finance
203 East Wheatland Road, Duncanville, TX 75138
Tel #: (972) 780-5005; Email: rsummerlin@ci.duncanville.tx.us
Water and Wastewater Cost of Service Rate Study; 2000 to present I City of Midlothian, Texas
Economists.com has completed numerous engagements for the City of Midlothian since 2000 to the present time.
Our initial engagement was a comprehensive water and wastewater rate study for the City. The City was realizing
significant growth both from both its residential sector and its outside commercial customers. The City also has two
large outside wholesale customers who use a substantial portion of its service. Additionally, the City must regularly
update its rates to incorporate the increasing payments made to the Trinity River Authority for the use of its portion
of the Joe Pool Lake water source. As with the other engagements, the major objective was to develop an "optimum"
rate structure that maximizes utility revenues for future debt capacity, while providing an affordable cost to residents
based on income and other factors. The initial rate study was completed in February 2000, with alternative
recommendations for rate increases. The City has hired Economists.com for several follow-up studies, including
drought management plans, contract negotiations, and growth impact forecasts. Economists.com has provided annual
rate design recommendations and revenue forecasts to the City regularly since FY 2000. Most recently we completed
the City's 2014 rate update and a comprehensive financial plan for the current budget year and beyond.
Economists.com is proud of its successful, continuing relationship with the City of Midlothian. The initial rate study
project was a fixed fee engagement and subsequent updates have been completed on a time and expense basis for
the City.
Client Contact: Mr. Chris Dick, City Manager, City of Midlothian
104 W Ave E, Midlothian, TX 76065
Tel #: (972) 775-3481; Chris.dick@midlothian.tx.us
Water and Wastewater Cost of Service Study; 2016 1 City of Richardson, TX
WilIdan/Economists.com was engaged in 2016 by the City of Richardson to prepare a comprehensive water and
wastewater rate study and long-term financial plan for FY 2016 and beyond. The objective was to provide the City
with a long-term rate plan to enable the City to recover sufficient funds to meet all operating and capital expenses
while minimizingthe impact on ratepayers. The City has soughtto complete a comprehensive re-evaluation of its rates
structure. This includes re-evaluating its monthly minimum charge schedule, the volumes included in each of its
volume blocks, the reasonableness of establishing separate commercial uniform rates, and its methodology for
WI LLDAN I 21 Electric, Water and Wastewater Rate Study
Financial Services
charging for wastewater service. Additionally, the City seeks a long-term plan that minimizes the impact of the
significant increases in wholesale water rates from North Texas Municipal Water District.
The study remains ongoing at this time and is expected to be completed in summer 2016.
Client Contact: Dan Johnson, City Manager
411 West Arapaho, Richardson, TX 75080
Tel #: (972) 744-4201; Email: dan.iohnson@cor.gov
Water and Wastewater Cost of Service Rate Study; 2006, 2009, 2012, 2013-Ongoing I City of Allen, TX
Economists.com was engaged by the City of Allen in February 2006 to complete a comprehensive water and
wastewater rate study. This steadily growing city of nearly 90,000 receives treated water and wastewater treatment
services from the North Texas Municipal Water District. The scope of the study included a comprehensive analysis and
evaluation of the current cost and revenue requirements, current rates and rate structures, and a projection of
operating and capital costs for a period of 10 years with recommendations for rate adjustments. Economists.com has
continued to provide advice and direction to the City and has completed formal updates to the water and wastewater
rate study since 2007. The 2012 rate study update was completed in August 2012 with the Council's adoption of the
recommended rate plan. The City continues to consult with Willdan/Economists.com on an ongoing basis on matters
pertaining to rates.
Client Contact: Steve Massey, Community Services Director
305 Century Parkway, Allen, TX 75013
Tel #: (214) 509-4501; Email: smassey@cityofallen.org
North Texas Municipal Water District Contract Review; 2015 — 2016 1 City of Plano, TX et. Al.
Willdan/Economists.com has been engaged by the City of Plano and other member cities of NTMWD to review the
financial impact of NTMWD's long term wholesale water contract. The member cities have been expressing increasing
concern about both the increasing cost of NTMWD water and the take or pay provisions which do not allow for the
impact of conservation or reduced water usage. The project team has conducted several meetings with member city
representatives and with individual city councils, including McKinney's City Council. The purpose of these
presentations has been to provide a more thorough briefing regarding both the contractual methodology and the
financial impact of revising certain provisions. Most recently, the projectteam has prepared an analysis of the effective
rate fnr nITnn XArn 1nxntar nnirl by o k of tho m km o 4 1 e+-m G+;-, n-11 +- +k- --t - :+:
ongoing.
Client Contact: Bruce Glasscock, City Manager -- Plano
1520 Avenue K, Plano, TX 75074
Tel #: (972) 941-7121; Email: bruceg@plano.gov
Water and Wastewater Cost of Service Rate Study; 2014 1 City of Sachse, TX
Economists.com was initially engaged to conduct a comprehensive review of the water and wastewater rates and
complete a full cost of service rate study for the City of Sachse in early 2014. The City had fallen behind on capital
investment in infrastructure and had not adequately passed substantial increases from wholesale providers through
to its ratepayers. The City requested assistance in establishing a long-term plan that would enable it to fund $36 million
in capital improvements over the next 10 years while also recovering increasing operational costs. The study was
completed in August 2014, and recommendations were approved by the City Council in August 2014.
• �' LLD" N I 22 Electric, Water and Wastewater Rate Study
Financial Services
Client Contact: Teresa Savage, Finance Director, City of Sachse
3815-B Sachse Road, Sachse, TX 75048
Tel #: (469) 429-4772; Email: tsavage@cityofsachse.com
Water and Wastewater Cost -of -Service Rate Study; 2001 to present I Town of Little Elm, TX
Economists.com was originally engaged by the Town of Little Elm in 2001 to implement a conservation rate structure
that would ensure that the Town would have sufficient revenues to finance its impressive rate of growth. The Town
of Little Elm has experienced enormous growth, which in the past decade has had a transforming impact on the Town
and its residents. Mr. Jackson, the project manager, also presented expert testimony before the TNRCC on the
reasonableness of the Town's wastewater rates during CCN-related hearings.
Economists.com was subsequently engaged to provide ongoing rate assistance to the Town every year since 2001 to
ensure that sufficient revenues will be generated to fund the Town's remarkable growth rate. This assistance has
included multiple updates to the comprehensive 10-year water and wastewater rate plan, the development of a
volume -based wastewater rate structure, and review and revision of the Town's non -rate utility revenues.
Economists.com has provided annual rate review and analysis to the Town, with presentations to the Town Council
almost every year. The next Council presentation is scheduled for April 2016.
Client Contact: Doug Peach, Assistant Town Manager
100 West Eldorado Parkway, Little Elm, TX 75068
Tel #: (214) 975-0475; Email: dpeach@littleelm.or
Water and Wastewater Cost of Service Rate Study; 2015 1 City of Princeton, TX
Economists.com was initially engaged to conduct a comprehensive review of the water and wastewater rates and
complete a full cost of service rate study for the City of Princeton in August 2015. Princeton receives treated water
and wastewater treatment services from the North Texas Municipal Water District, as a Member City, The City has
one wholesale customer and very robust growth projections. The City requested assistance in establishing a long-term
plan that would enable it to fund needed capital improvements overthe next 10 years while also recovering increasing
operational costs. The study was completed with recommendations approved by the City Council implemented in
November 2015.
Client Contact: Derek Borg, City Manager
123 West Princeton Drive, Princeton, TX 75407
Tel #: (972) 734-2416; Email: dborg@princetontx.us
Water and Wastewater Cost of Service Rate Study; 2015 1 City of Royse City, TX
Economists.com was initially engaged to conduct a comprehensive review of the water and wastewater rates and
complete a full cost of service rate study for the City of Royse City in August 2015. The City receives treated water and
wastewater treatment services from the North Texas Municipal Water District, as a Member City. The City currently
has one wholesale customer that may soon leave their system and robust growth projections. The City requested
assistance in establishing a long-term plan that would enable it to fund needed capital improvements over the next
10 years while also recovering increasing operational costs. The study was completed with recommendations
approved by the City Council implemented in February 2016.
Client Contact: Sharon Raymond, Director of Finance
305 North Arch, Royse City, TX 75189
Wl LLDAN I 23 Electric, Water and Wastewater Rate Study
Financial Services
Tel #: (972) 524-4844; sraymond@roysecity.com
Water and Wastewater Cost of Service Rate Study, 2009; Annual Updates, 2010 to present; Stormwater Drainage
Study, 2009 1 City of Hewitt, TX
Economists.com was engaged in May 2009 by the City of Hewitt to prepare a comprehensive water and wastewater
rate study and long-term financial forecast for fiscal year 2009 and beyond. The objective was to develop a long-term
rate plan that will enable the City to recover sufficient funds to meet all operating and capital expenses while
minimizing the impact on ratepayers. The final report was completed in September 2009 with the acceptance of the
rate plan by Council. In July 2009, Economists.com was engaged to prepare a stormwater utility financial analysis and
rate forecast for the City. The following year Economists.com was engaged to provide an update to review revenues
and expenses as well as the rate plan.
Client Contact: Adam Miles, City Manager
105 Tampico Drive, Hewitt, TX 76643
Tel #: (254) 666-6171; Email: addammiles@cityofhewitt.com
Water and Wastewater Cost of Service Study; 2012 to present I City of Robinson, TX
Economists.com was engaged in late 2011 bythe City of Robinson and Walker Engineering to prepare a comprehensive
water and wastewater rate study and long-term financial plan for FY 2012 and beyond. The objective was to provide
the City with a long-term rate plan to enable the City to recover sufficient funds to meet all operating and capital
expenses while minimizing the impact on ratepayers. Importantly, the long-term rate plan included the impact of
future capital improvements required to maintain and expand the system to meet the needs of growth and to ensure
sufficient water supply. This included the analysis of potential sourcing of water from the City of Waco, and other
options in conjunction with Walker Engineering, the City's engineering firm, through the development of the City's
Water and Wastewater Master Plan.
Economists.com was subsequently engaged by the City to evaluate the potential impact to the City of annexing
additional land and exchanging existing property with the City of Waco. In 2014, Economists.com completed a revenue
and expense update and revised rate plan for the City to fully incorporate the costs of purchasing wholesale water
from the City of Waco and the changing rates of growth and consumption overtime.
Client Contact: Karen Sanchez, Finance Director
111 West Lyndale, Robinson, TX 76706
Electric, Gas, Water and Wastewater Cost of Service and Rate Design Study 2014 1 City of Hempstead, TX
Economists.com was engaged by the City of Hempstead in August 2014 to conduct a comprehensive rate study for
their electric, water, wastewater and gas utilities for fiscal year 2015 and beyond. This study required a
comprehensive analysis and evaluation of the four utilities cost of service and revenue requirements as well as a
review of each system's known capital improvement needs. One of the key issues with the electric study was the
determination of the long term costs of generated power from. the City's supplier, LCRA. This is because LCRA is
changing its resource mix to reflect alternative energy sources. A determination of the need for funding capital
requirements through the issuance of long term debt was also developed in conjunction with City staff and a forecast
of operating expenses over the next decade was developed. Principals on the project team were Dan Jackson and
JoLynn Rains.
Economists.com (now Willdan/Economists.com) was engaged by the City of Hempstead in November 2014 to conduct
• ' I LLD' I 24 Electric, Water and Wastewater Rate Study
Financial Services
a comprehensive rate study for their electric, water, wastewater and gas utilities for fiscal year 2015 and beyond.
Client Contact: - Michael Wolfe, Mayor, City of Hempstead
1125 Austin Street, Hempstead, TX 77445
Tel #: (979) 826-2486; Email: mayorwolfe1125@Vahoo.com
Electric and Wastewater Rate Study 2014 1 City of Robstown, TX
Economists.com was engaged by the City of Robstown in 2014 to conduct a comprehensive rate study for their electric
and wastewater utilities forfiscal year 2015 and beyond. This study required a comprehensive analysis and evaluation
of the cost of service and revenue requirements as well as a review of each system's known capital improvement
needs. The City was also undergoing a significant new infrastructure development, including the use of EB-5 funds to
create a port of entry authority into the United States. The development of this port and the associated businesses
and industries were forecast to have a significant impact on the City's electric demand. Wastewater rates were based
on an outdated fixture model, and one of the project team's key recommendations was to replace this rate structure
with a volume -based rate plan. The study was completed in late 2014. Principals on the project team were Dan
Jackson and JoLynn Rains.
Economists.com (now Willdan/Economists.com) was engaged by the City of Robstown in 2014 to conduct a
comprehensive rate study for their electric and wastewater utilities for fiscal year 2015 and beyond.
Client Contact: Ms. Paula Wakefield, City Administrator, City of Robstown
101 E Main, Robstown, TX 78380
(361) 387-4589; pakefield@cityofrobstown.com
Water and Wastewater Cost of Service and Rate Design Forecast; 2012, 2015 1 City of Schertz, TX
The City originally engaged Economists.com to develop a comprehensive water and wastewater rate plan for FY 2012
and beyond, with particular emphasis on the evaluation of the reasonableness of their conservation based rate
structure. The City was interested in evaluating whether there was a need to refine the usage blocks or adjust the
base charge. The project team also provided an analysis of the City's options regarding the financing of long term
capital improvements to the water and wastewater system. The rate model was designed to include a specific cost of
service for "cities distribution" to be included as an input to SSLC's annual cost of service updates. The City engaged
Willdan/Economists.com to complete a comprehensive update in 2015, and the revised rate plan was adopted by the
City Council in September 2015.
Client Contact: John Kessel, City Manager, City of Schertz
1400 Schertz Parkway, Schertz, TX 78154
Tel #: (210) 619-1000; ikessel@schertz.com
Water and Wastewater Cost of Service and Rate Design Forecast; 2015 1 City of Seguin, TX
The City engaged Economists.com to develop a comprehensive water and wastewater rate plan for FY 2015 and
beyond. The City has an aging infrastructure and is faced with millions of dollars of capital improvement needs in the
coming years. With a lower income customer base this presents a particular challenge to the City. We designed a
developed a rate structure that allowed for funding of the initial CIP with minimal increases from the ratepayers. The
City Council adopted our plan in late 2015.
W1 LLDAN I 25 Electric, Water and Wastewater Rate Study
Financial Services
Client Contact: Douglas Faseler, City Manager, City of Seguin
205 N. River Road, Seguin, TX 78156
Tel #: (830) 401-2302; cm@seguintexas.gov
Reclaimed Water Cost of Service Analysis and Rate Design Forecast; June 2012 and Wastewater Cost of Service
Analysis and Rate Design Forecast; August 2012 1Cibolo Creek Municipal Authority, Schertz, Texas
Economists.com was engaged to prepare a reclaimed water cost of service and long term rate and financial forecast
for the Authority in June 2012. The primary objective was to analyze the cost of service incurred by the Authority to
produce and provide reclaimed water to various customers, including the United States Air Force. This study
developed a reclaimed water cost of service model that included the calculation of, and justification for a repair and
replacement reserve for the assets that are used in the provision of reclaimed water service. At the request of the
Authority in August 2012, the project team was asked to develop a wastewater cost of service rate model with similar
objectives.
Client Contact: Mr. Clint Ellis, General Manager, Cibolo Municipal Authority
100 Dietz Rd, Schertz, TX 78154
Tel #: (210) 658-6241; cellis@ccmatx.org
Water Rate Analysis and Financial Review; 2008 to present I Schertz Seguin Local Government Corporation, Seguin,
Texas
Economists.com was originally engaged by SSLGC in 2008 to develop a wholesale rate and cost allocation methodology
for each of SSLGC's five customer cities. The Board of Directors adopted the recommended rate structure unanimously.
The project team has updated the analysis and provided rate recommendations for each of the past three years.
Economists.com also assisted SSLGC in negotiating and executing a long-term contract for wholesale water service to San
Antonio Water System ("SAWS"). Additionally, Economists.com assisted SSLGC in analyzing the merits and rate impact of
a $40 million project to develop and transport Guadalupe County water to SSLGC's existing and proposed new customers.
Most recently Economists.com was retained to complete a water and wastewater rate update in 2014.
Client Contact:
Mr. Alan Cockerell, General Manager, Schertz Seguin Local Government Corporation
600 River Dr W, Seguin, TX 78155
Tel #: (830) 433-0551; acockerell@seguintexas.gov
WI LLDAN
Financial Services
26 Electric, Water and Wastewater Rate Study
This section presents our proposed professional fees and expenses for this engagement. On the basis of the scope of
work described in this proposal, we are proposing professional fees and expenses not to exceed $49,000. This
represents a discount of approximately 20% from our already -low rates.
D. Jackson
Project
Manager
D. Goral
Project
Analyst
R. Schafer
Project
Analyst
Total
Hourly Billing Rates
$ 190
$ 90 $
165
Electric
32
64
64
160
Water
24
56
56
136
Wastewater
24
40
40
104
Total Hours
80
160
160
400
Electric
$ 6,080 $
5,760 $
10,560
$
22,400
Water
4,560
5,040
9,240
$
18,840
Wastewater
4,560
3,600
6,600
$
14,760
Total Project
Professional Fees
$ 15,200 $
14,400 $
26,400
$
56,000
Estimated Expenses
1,000
Total Professional Fees and Expenses $ 57,000
OFFICIAL BID (NOT TO EXCEED) $ 49,000
This is a fixed fee bid which includes the following scope of work and meetings:
® Using current budget, volume, and capital improvement plan ("CIP") data, the project team will create and
customize a ten year electric, water and wastewater cost of service forecast model. The model will identify
current and forecast operating expenses, capital outlays and debt service for the period FY 2018 — 2027. The
model will adhere to AWWA ratemaking standards to ensure that the cost of service for each customer class
is just, reasonable and accurate.
WI LLDAN ( 27 Electric, Water and Wastewater Rate Study
Financial Services l
The project team will prepare several alternative proposed e I e ct r i c, w a t e r a n d wastewater rate
structures forthe Staff and City Council to consider. Each alternative will enable the City to recover sufficient
revenues to fund operating and capital costs.
The project team will summarize its electric, water and wastewater analysis into PowerPoint summary
presentations for discussion with staff and Council, and a full written report documenting the assumptions,
methodology and final rate plan scenarios with appendixes containing critical backup data.
We will conduct a meeting with City staff to review preliminary results, a workshop with the City Council to
discuss our findings and recommendations, and a public hearing to discuss the impact of the rate plan on
ratepayers. The purpose of the meeting and public involvement process will be to ensure that to the best
extent possible, staff, council and ratepayers adequately evaluate alternative rate plans and choose the most
appropriate rate.
In summary, every project is unique in terms of scope, level of effort, travel, on -site time, challenges and deliverables.
We believe we have properly taken into account all aspects of this engagement and have developed a fair and
reasonable proposed price'that reflects total effort and ensures the production of a top-quality product.
WILLDAN I 28 Electric, Water and Wastewater Rate Study
Financial Services
d ll-9
v ME
ITEMS
STTEXAS
April 30, 2017
For the six months ending April 30, 2017 (58% of the fiscal year), the General Fund has collected 79% of revenues.
Expenditures are 53% of budget.
For the six months ending April 30, 2017 (58% of the fiscal year), the Enterprise Fund collected 51 % of revenues. Actual
Enterprise Fund expenditures are 52% of budget.
Salaries & Benefits
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
Debt Service
Other Department Expense
Transfers
Total
All categories are tracking within budget.
Expenditures by Classification
Budget
Actual
Percent of Budget
$ 5,201,863 $
2,814,753
54%
491,169
292,500
60%
7,239,478
3,852,046
53%
1,423,836
966,987
68%
543,964
273,525
50%
595,822
479,028
80%
1,452,919
374,219
26%
133,282
33,789
25%
1,126,800 243,103 22%
$ 18,209,133 $ 9,329,950 51%
Page 1 of 9
REVENUE - GENERAL FUND
Property Taxes
Sales & Beverage Taxes
Franchise Fees
Solid Waste
Licenses & Permits
Fines & Forfeitures
Department Revenues
Interest & Miscellaneous
TOTAL REVENUE
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
April 30, 2017
OVER (UNDER)
YTD ACTUAL
BUDGET
BUDGET
$ 2,900,214
$ 2,844,518
$ 55,696
495,136
805,000
(309,864)
545,863
901,565
(355,702)
451,723
748,500
(296,777)
117,601
130,100
(12,499)
58,617
140,000
(81,383)
406,058
674,204
(268,146)
25,788
81,500
(55,712)
5,001,000 6,325,387 (1,324,387)
ACTUAL % OF BUDGETED REVENUE 79%
(OVER) UNDER
EXPENDITURES - GENERAL FUND YTD ACTUAL
BUDGET
BUDGET
Administration
268,119
462,045
193,926
Police & Animal Control
994,001
1,670,743
676,742
Fire & Ambulance
578,370
1,206,529
628,159
Municipal Court
109,122
241,728
132,606
Development Services
148,384
280,235
131,851
Streets
295,541
580,139
284,598
Parks & Recreation
380,202
637,376
257,174
Library
158,590
278,751
120,161
Solid Waste
414,752
700,000
285,248
TOTAL EXPENDITURES
3,347,081
6,057,546
2,710,465
REVENUE OVER (UNDER)
EXPENDITURES
1,653,919
267,841
1,386,078
OTHER FINANCING SOURCES (USES)
Transfer In
101,119
342,999
(241,880)
Transfer Out
-
(550,000)
550,000
TOTAL OTHER SOURCES (USES)
101,119
(207,001)
308,120
CHANGE IN FUND BALANCE
1,755,038
60,840
1,694,198
FUND BALANCE - BOY
1,745,609
1,745,609
-
FUND BALANCE - EOY $
3,500,647
$ 1,806,449
$ 1,694,198
ACTUAL % OF BUDGETED EXPENDITURES
55%
GENERAL FUND REVENUE uYTD Actual
PERCENTAGE OF ACTUAL TO ANNUAL BUDGET aBudget
Property Taxes 102%
Sales & Beverage Taxes 62%
Franchise Fees 61 %
Solid Waste 60%
Other Revenues 59%
0% 25% 50% 75% 100%
GENERAL FUND EXPENDITURES uYTD Actual
PERCENTAGE OF ACTUAL TO ANNUAL BUDGET aBudget
Administration 58%
Police & Animal Control 59%
Fire & Ambulance 48%
Municipal Court 45%
Development Services 53%
Streets 51
1
Parks & Recreation 60%
Library 57%
Solid Waste 59%
0% 25% 50% 75% 100%
Page 2 of 9
REVENUE - ENTERPRISE FUND
Water
Wastewater
Electric
Penalties & Fees
Interest
Miscellaneous
TOTAL REVENUE
ACTUAL % OF BUDGETED REVENUE
EXPENDITURES - ENTERPRISE FUND
Administration
Water
Wastewater
Electric
Debt Service
TOTAL EXPENDITURES
REVENUE OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer to General Fund
Transfer to 4A
Transfer to WW CIP Reserve
Transfers to Storm Recovery Fund
Transfer to General Fund - PILOT
TOTAL OTHER SOURCES (USES)
CHANGE IN FUND BALANCE
FUND BALANCE- BOY
FUND BALANCE - EOY
ACTUAL % OF BUDGETED EXPENDITURES
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
April 30, 2017
OVER (UNDER)
YTD ACTUAL
BUDGET
BUDGET
$ 928,133
$ 1,740,000
$ (811,867)
926,680
1,700,000
(773,320)
4,051,724
8,087,500
(4,035,776)
111,262
210,000
(98,738)
7,833
15,000
(7,167)
22,513 42,000 (19,487)
6,048,145 11,794,500 (5,746,355)
51%
(OVER) UNDER
YTD ACTUAL BUDGET BUDGET
625,612
1,078,104
452,492
804,319
1,334,749
530,430
436,357
628,574
192,217
3,550,795
6,766,493
3,215,698
322,684
1,216,867
894,183
5,739,767
11,024,787
5,285,020
308,378
769,713
(461,335)
(150,000)
150,000
-
(25,000)
25,000
(99,167)
(156,800)
57,633
(94,354)
(160,000)
65,646
49,583
85,000
35,417
243,104
576,800
333,696
65,274
192,913
(127,639)
3,982,069
3,982,069
-
$ 4,047,343
$ 4,174,982
$ (127,639)
52%
ENTERPRISE FUND EXPENDITURES Li YTD ActuaI
PERCENTAGE OF ACTUAL TO BUDGET o Budget
Administration 58%
Water 60%
Wastewater 69% __
Electric 52%
Debt Service 27%
1 .4.
0% 25% 50% 75% 100%
Page 3 of 9
UNRESTRICTED:
Cash for Operations
Contingency Reserves for Operations
TOTAL UNRESTRICTED
RESTRICTED:
Debt Service
Water Deposits
Equipment Replacement
Electric Storm Recovery
Hotel Occupancy Tax
Grant Funds
Keep Sanger Beautiful (KSB)
Library
Court Security
Court Technology
Child Safety Fee
Donations
TOTAL RESTRICTED
CAPITAL PROJECTS:
General Capital Projects
Enterprise Capital Projects
TOTAL CAPITAL PROJECTS
TOTAL CASH AND INVESTMENTS
Total Cash & Investments
CITY OF SANGER, TEXAS
CASH AND INVESTMENTS
April 30, 2017
General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total
$
3,375,154
$ 709,554
$ $
$
4,084,708
1,010,765
1,008,504
2,019,269
$
4,385,919
$ 1,718,058
$ $
$
6,103,977
$
-
$ 1,414,531
$ 928,537 $
$
2,343,068
-
418,387
-
418,387
208,135
109,403
317,538
-
735,447
735,447
19,743
-
19,743
4,326
4,326
5,526
5,526
83,826
83,826
7,824
7,824
426
426
18,904
18,904
9,378
-
-
$
358,088
$ 2,677,768
$ 928,537 $
$
3,955,015
$ $ $ $ 741,789 $ 741,789
8,496,474 8,496,474
$ $ $ $ 9,238,263 $ 9,238,263
$ 4,744,007 $ 4,395,826 $ 928,537 $ 9,238,263 $ 19,297,255
Unrestricted Contingency
Reserves for
isoh
rations, 33 %
r Operations,
67%
Restricted
Water
Deposits
11%
Debt Service Equipment
59% Replacement
8%
Electric Storm
Recovery
19%
Other
3%
Enterprise Capital
Projects
92%
Capital Projects. -
� iu I
General Capital
Projects...
Page 4 of 9
GENERALFUND
Cash and Investments
April 30, 2017
Name
Acct. #
Maturity Yield*
Prior Period
Current Balance
Restricted
Pooled Cash
001-00-1000
0.05%
$
3,395,387
$
3,247,674
Employee Benefits Cash
110-00-1000
0.20%
20,802
20,802
Employee Benefits MM
110-00-1010
0.20%
70,951
73,119
Internal Service Fund
180-00-1000
33,517
33,559
OPERATING ACCOUNTS '
$
3,520657
$
3,375,154
GF Contingency Reserve MM 2487969
001-00-1031
0.20%
$
593,459
$
593,556
GF Contingency Reserve CD Prosperity
001-00-1039
4/26/2018 0.55%
207,149
207,430
GF Contingency Reserve CD 674907
001-00-1043
7/13/2017 0.45%
209,699
209,779
CONTINGENCY RESERVE,
$
1,010307
.$
1,010,765
GF Equipment Replacement MM 2376237
001-00-1032
0.20%
$
144,645
$
145,094
Y
GF Equipment Replacement CD 719706
001-00-1033
7/6/2017 0.45%
63,017
63,041
Y
EQUIPMENT REPLACEMENT RESERVES
$
207,6621
$
208,135
Hotel Occupancy Tax
050-00-1000
$
15,330
$
19,743
Y
Police Grant Fund
320-00-1000
$
4,326
$
4,326
Y
Fire Grant Fund
324-00-1000
$
(26,385)
$
(26,385)
Y
Beautification Board - KSB
432-00-1000
5,526
5,526
Y
Library Restricted for Building Expansion
442-00-1000
32,104
32,854
Y
Library Building Expansion CD 702994
442-00-1035
1/22/2018 0.45%
50,953
50,972
Y
Court Security Restricted Fund
470-00-1000
7,743
7,824
Y
Court Technology Restricted Fund
471-00-1000
411
426
Y
Child Safety Fee Fund
475-00-1000
18,904
18,904
Y
Police Donations
620-00-1000
1,385
717
Y
Fire Donations
624-00-1000
4,750
4,750
Y
Banner Account for Parks
632-00-1000
2,536
2,536
Y
Library Donations
642-00-1000
1,375
1,375
Y
OTHER
$
118,958
$,
123,568
TOTAL CASH AND INVESTMENTS
$
4,857,584
$,
47717,622'
TOTAL UNRESTRICTED
$
4,530,964
$
4,385,919
Page 5 of 9
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Cash and Investments
April 30, 2017
DEBT SERVICE FUND
Name Acct. # Yield Prior Period Current Balance Restricted
Pooled Cash 003-00-1000 0.05% $ 866,232 $ 871,564 Y
DSF Money Market 2376105 003-00-1010 0.20% 56,964 56,973 Y
GENERAL CAPITAL PROJECTS FUND
Name Acct. # Maturity Yield Prior Period Current Balance Restricted
Pooled Cash 004-00-1000 0.05% $ 741,789 $ 741,789 Y
ENTERPRISE CAPITAL PROJECTS FUND
Name
Acct. #
Maturity Yield
Prior Period
Current Balance
Restricted
Sewer Capital Improvements MM-10% Rev
Sewer Capital Reserve MM 2380226 Tap Fees
840-00-1020
840-00-1038
0.20%
0.20%
$
469,651
1,559,669
$
483,895
1,574,925
Y
Y
SEWER CAPITAL RESERVE - TAP'FEES
$
2,029;3201
$
2,058,8201
Y
Water Capital Reserve MM 2376156
Pooled Cash
General CIP Money Market 2674823
840-00-1037
840-00-1000
840-00-1013
0.20%
0.05%
0.05%
$
785,145
3,821,427
2,052,324
$
796,524
3,588,722
2,052,408
Y
Y
Y
TOTAL, RESTRICTED'
$
8,688,216
1 $
8,496,474
Page 7 of 9
4A FUND
Cash and Investments
April 30, 2017
Name
Acct. #
Maturity Yield
Prior Period
Currnet alance
Restricted
Pooled Cash
41-00-1000
0.05% $
790,194 $
809,342
Y
Cash NOW 900020693 Prosperity
41-00-1010
0.05%
473,458
468,391
Y
4A MM 902551273 Prosperity
41-00-1012
0.20%
468,259
468,389
Y
Sanger TX Ind Corp CD 486639
41-00-1013
10/2/2017 0.25%
94,364
94,384
Y
TOTAL CASH AND INVESTMENTS
$
1,826,275 $
1,840,506
4B FUND
Cash
and Investments
April 30, 2017
Name
Acct. #
Maturity
Yield
Prior Period
Current Balance
Restricted
Pooled Cash
42-00-1000
0.05% $
558,113 $
587,200
Y
Cash MM 2379694
42-00-1010
0.05%
189,571
189,579
Y
413 CD 653500
42-00-1013
4/3/2018
0.45%
21,667
21,675
Y
413 CD 659924
42-00-1014
5/12/2017
0.45%
21,423
21,431
Y
46 CD 664243
42-00-1015
6/5/2017
0.45%
21,511
21,519
Y
46 CD 673277
42-00-1016
7/9/2017
0.45%
21,460
21,468
Y
413 CD 686115
42-00-1017
8/14/2017
0.45%
21,409
21,417
Y
4B CD 689521
42-00-1018
9/11/2017
0.45%
21,326
21,334
Y
46 CD 694371
42-00-1019
10/14/2017
0.45%
21,404
21,412
Y
4B CD 697230
42-00-1020
11/17/2017
0.45%
21,521
21,529
Y
46 CD 699934
42-00-1021
12/18/2017
0.45%
21,441
21,449
Y
413 CD 702285
42-00-1022
1/31/2018
0.45%
21,251
21,260
Y
4B CD 706078
42-00-1023
2/19/2018
0.45%
21,159
21,167
Y
46 CD 720097
42-00-1024
7/9/2017
0.45%
20,925
20,932
Y
46 CD 720119
42-00-1025
11/9/2017
0.45%
20,948
20,956
Y
TOTAL CASH AND INVESTMENTS
$
1,025,129 $
1,054,328
Page 8 of 9
CITY OF SANGER, TEXAS
INVESTMENT REPORT
April 30, 2017
The Monthly Investment Report is in full compliance with the objectives, restrictions, and strategies as set forth in the City of
Sanger's Investment Policy and Texas Government Code 2256.023, the Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit. Interest is paid monthly on all accounts. Therefore,
book value and market value are the same and the City does not have accrued interest on its investments.
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA, investment officers are required to file a disclosure statement with the Texas Ethics Commission and
the governing body if:
a. the officer has a business relationship with a business organization offering to engage in an investment
transaction with the City (as defined in 2256.005 (1) (1-3); or
b. the officer is related within the second degree by affinity or consanguinity, as determined under Chapter 573
of the Texas Government Code, to an individual seeking to transact investment business with the entity. PFIA
2256.005 (1).
Mike Brice has a relationship with First United Bank that consists solely of a personal checking and
savings account and a home mortgage.
civylvGray
Clayton Gray
Finance Director
Mike Brice
City Manager
I-WIt4a /7?fti0A--
Page 9 of 9
CITY OF SANGER
CAPITAL PROJECTS
As of May 31, 2017
ProjectOther
Number
C001
Project Description
McReynolds Road Reconstruction
Budget
$ 437,919
Actual
$
to Date
426,122
$
Budget
6,275,332
Actual
$
to Date
294,560
Actual
$
to Date
125,619
Actual
$
Totals
to Date
846,301
E001/2
Phase I: West 135 Water/ Wastewater Line
$
124,864
$
114,170
$
540,562
$
536,400
$
11,163
$
661,733
E003/4/5
Phase II: East 135 Water/Wastewater Line
$
151,516
$
190,180
$
1,549,118
$
802,018
$
56,506
$
1,048,704
E006
Phase III: East 135 Water/Wastewater Line
$
83,587
$
55,816
$
2,209,000
$
-
$
-
$
55,816
E007
Water Well & Ground Storage
$
159,460
$
167,855
$
1,828,507
$
1,890,738
$
32,980
$
2,091,573
E008
Wastewater Treatment Plant
$
1,108,955
$
818,838
$
10,992,945
$
-
$
314,091
$
1,132,929
E009
Cowling Road Lift Station, Force Main & Gravity Line
$
659,266
$
281,429
TBD
$
-
$
4,589
$
286,018
E010
Capital Improvement Plan
$
31,683
$
26,246
$
-
$
-
$
-
$
26,246
E011
Nitrification
$
10,462
$
10,462
$
-
$
-
$
-
$
10,462
E012
Stream Restoration
TBD
$
97,556
TBD
$
1,668
$
-
$
99,224