07/16/2018-CC-Agenda Packet-RegularBANGER
* T E X A S
AGENDA '
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 16, 2018
7.00 PM
502 ELM STREET
SANGER, TEXAS
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable
to respond or to discuss any issues brought up during this section).
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session Meeting, July 2, 2018
2. City Council Regular Meeting, July 2, 2018
b) Disbursements.
c) Approve Appointing the Following Citizens to Open Board Positions For A Two -
Year Term:
Library Board —
Amanda Ford
4A Board —
Victor Gann
413 Board —
Carrie Bllyeu
4. Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5. Presentation of the Government Finance Officers Association (GFOA) Distinguished
Budget Presentation Award.
6. Conduct a Public Hearing Concerning a Request for Approval of Alternative Exterior
Building Materials and/or Design for a Proposed Commercial Building Located at 600
N. Stemmons Freeway.
7. Consider, Discuss, and Act on a Request for Approval of Alternative Exterior Building
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Materials and/or Design for a Proposed Commercial Building Located at 600 N.
Stemmons Freeway.
8. Consider, Discuss and Possibly Approve Issuing a Request for Proposal (RFP) for
Solid Waste and Recycling Services.
9. Consider, Discuss and Possibly Take Action on Ordinance #07-20-18 -- Amending
Chapter 10 Subdivision Regulation, Exhibit A Subdivision Ordinance, Section 7 Filing
Fees and Charges. Providing for a Repeal, Severability Clause, Penalty; and, Effective
Date.
10. Consider, Discuss and Acton Ordinance #07-21-18 —Amending Ordinance #09-29-17,
Which Will Amend the Budget for the 2017-2018 Fiscal Year and Authorizing Amended
Expenditures as Provided.
11. INFORMATION ITEMS:
a. Atmos Energy Rider GCR —Rate Filing under Docket No. 10170.
12. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and
members of Council to bring forward items they wish to discuss at a future meeting,
A Council Member may inquire about a subject for which notice has not been given.
A statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting. Items may be placed on a future meeting agenda
with a consensus of the Council or at the call of the Mayor).
13. ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on
the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a
place convenient and readily accessible to the general public at all times. Said notice was
posted on the following date and time: at 1_20
M., and remained posted continuously for at i.� 72 hours prior to the scheduled time of
said meeting and shall remain posted upfi ,' � 6,q� ` �qq,,js adjourned.
�
Cheryl Pic ity Secretary _
City of San er, Texas
This facility is wheelchair accessib4l.-4, i1t ,re�sible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at (940) 458-7930 for further
information
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CITY OF SANGER, TEXAS
MINUTES: CITY COUNCIL WORK SESSION
July 2, 2018 - 6.00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor
Councilman Lee Allison, Councilman
Councilman Allen Chick
COUNCIL MEMBERS ABSENT: None
Thomas Muir, Councilman Bill Boutwell,
David Clark, Councilman Gary Bilyeu,
The Mayor and all Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Alina Ciocan, City Manager; Ramie Hammonds; Muzaib
Ruiz, Planner; Cheryl Price, City Secretary.
1. Call Meeting to Order
Mayor Muir called the Work Session to order at 6:03 PM on July 2, 2018.
2. Informational Presentation by Ted Christensen, President of Government
Capital Securities, on Public Utility Districts (PID) and Tax Increment
Reinvestment Zones (TIRZ).
Ted Christensen, President of Government Capital Securities provided a
summary/power point presentation regarding Public Utility Districts (PID) and Tax
Increment Reinvestment Zones (TIRZ). He advised that PIDs and TIRZ are kind of
similar. He noted that Public Improvement Districts (PID) are basically a geographic
boundary that allow development to happen and fees are assessed within that
district that are used to pay the debt service for the bonds which are used to put the
infrastructure in. It is a tool for developers to get the infrastructure in up front and be
reimbursed from the fees from the developments. The fees are paid for by the
property owners within the district through taxes. They are a good tool and are
created by cities and done by a petition. He noted the list of improvements that can
be done which include public improvements such as roads, water, wastewater, etc.
They can be done a couple of different ways. The City can basically keep control
which is the typical way it is done or the City would have a PID administrator that
would handle the day to day items or there could be an advisory body. He noted in
his research with attorneys, they do not recommend an advisory body. That an
Administrator would be a better way for the City to maintain control. The City gets to
decide what improvements can be done. No one can make the City do a PID. The
monies from the PID would be collected by the Denton County Appraisal District.
The money goes into an account that is used solely for administrating a PID,
predominately that money is used for debt service. He explained the steps that are
required to create a PID. He noted that any property owner, developer,
homeowners' association, etc., can initiate the PID establishment process. It is a
petition submitted to the City. He summarized the list of things it would include such
as the estimated cost of improvement, the size requirement within the PID. It has
the boundaries, how the assessments are going to work, whether there is a portion
that the city might pay for, it all is a choice of the governing body. The petition rrist
be signed by 50% or more of the individual owners or people that own more than
50% of the development. The Petition is brought to the City Secretary for filing.
Public meetings will be held to decide if the City wants to do this and the City will
have 6 months to decide if they want to approve it. If a PID is established he
summarized how it would function. The developer and engineer provide a service
plan that would be approved by the city. It would have to be at least 5 years. Yearly
assessments are assessed to the property owners and collected by Denton County
Tax Appraisal District. New owners have to acknowledge up front that they are
buying into a PID and are going to be paying this fee. When they get their property
tax bill it will say Public Improvement District (PID). He suggested that the City
manage the PID instead of an advisory board. He noted that the City or Advisory
Board is responsible for managing the improvements and noted that once they are in
they are given over to the city. One thing to watch out for is that there needs to be a
warranty with them for the improvements for year or so. He noted that PIDs have
become more common in this area lately. He noted in South Texas, MUDs are
more dominant. He summarized TIRZ he noted they are not paid for with fees and
are more commercial oriented. You can have any government agency such as the
school district, county also involved. You could go in and do all of the roads within
downtown and improve the sidewalks and issue debt and as the property value
increases incremental tax revenue would be used to pay for that debt. Southlake
used TIRZ for their Town Center. There was discussion regarding the fact that there
needed to be significant development in an area to pay back the taxes on a TIRZ.
He noted several cities who use these tools for development. Mayor Muir asked if
multi -unit was considered residential. Mr. Christensen stated he believed it was any
residential. He noted that Council is the final authority and it is up to the Council —
no one can make the city do a PID. It a PID is done correctly that it could be a
win/win situation, if the pre -development items are done correctly up front. He noted
that the Tomlin project was done 10-11 years ago and never came to fruition
because of the real estate crash, but they did learn some valuable things. A pre -
development professional services agreement in which the developer would pay
costs and for the professionals to negotiate the development agreement, etc. The
City should not have to pay anything. Tomlin had in their agreement they would pay
up to $50,000 and at some point they may have went to $100,000 and paid all of the
fees up front. Making sure that you have a significant developer. Also be mindful of
the cost to the property owners. The financing on these are expensive to do
because you are basically financing dirt. The underwriters are more, the lawyers are
more, he even charges more because they are more expensive to do. It doesn't
cost the city more, ultimately it would cost the property owners in the district. They
are a very good deal for the developer. The goal is to make sure that a good deal is
negotiated for the city. He noted that it will have an impact on Sanger ISD and there
possibly needs to be a school, etc. Take a look at other city improvements that
would be necessary. In summary, the city can ask for what is wanted or needed and
controls this from A to Z, if it happens at all. Bottom line, a PID is in a set area/district
and the properties in the area/district are assessed fees and those fees are used to
pay the debt service for all of the improvements. Mayor Muir asked if this would
affect the City's bond rating and Mr. Christensen said it would not. Mayor Muir
asked, what if the bonds were issued on the Tomlin deal and the roads were put in
and the project went bankrupt or something happened and it was incomplete and it
was just sitting empty. Mayor Muir asked what happens to those bonds when there
is not enough property tax valuation to pay them. Mr. Christensen stated that they
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would be defaulted and the City would not be responsible. That it is only revenues
from that improvement district that pays the debt. There would probably be a work
out, there are bankruptcies that happen. It can happen. The developer pays the
developer fees until the lots are sold. Mr. Kirk Wilson, T. Wilson & Associates
(representative for developer considering PID proposal) was recognized and noted
after the levy occurs on the land, in the beginning there is only one landowner. What
the City Council is going to do is make a finding in a service and assessment plan,
and what that finding is going to do is, parcel and divide the entire subdivision.
Typically, they will have two years to sell the lots and the commercial parcels it
would be a parcel by parcel payment. The city tax would need to be collected. If not
then in one year the property would go for sale on the courthouse steps for one year
of the taxes. The lender usually will cure the debt and not let it go for a one-year tax
payment of PID fees. He noted that all of the engineering and everything is done up
front. They will have all of the components such as to donate civic site, school site,
etc. Mayor Muir asked if they could get together with other property owners and
bring in a bigger area, could it be done. Mr. Wilson stated that the deals he works
on the developer comes to him with 100% of the ownership. They would not come
forward to petition if they did not represent 100% of the owners. There was various
discussion and Mr. Wilson stated that you need to have a good idea of what you are
going to build, how you are going to build it, how much things are going to cost, what
is the result going to be, and how you are going to back in to do the levy. He gave
an example of a project they did in Fate Texas. Councilman Bilyeu noted the Tomlin
project and that they will want to see what the project will look like and it was a
three-month or more process. We knew what was going on every step of the way. It
was very detailed and they spent months working on it. With the 3,800 homes there
was a lot of negotiation which included wastewater, water CCN, schools, etc. We
knew everything that we were getting and they knew everything that they were
getting, it was that detailed. Mayor Muir asked about offsite improvements,
wastewater, thoroughfares; for instance, can we build a baseball field on the other
side of Town. Mr. Wilson stated it would be all part of the negotiation. He stated that
legally, for assessment he would have to prove benefit to the property. Which means
water, sewer, drainage and roads is the general levy of assessments. When they
get into parks and some of the other things on the list they have to prove the benefit
to the people paying the levy. He noted that parks were one of the difficult things to
prove specific benefit to the property. He noted that everything is negotiable and
they can do that with the development agreement and figure out how to put all of the
pieces together. Mayor Muir asked about the time length and does it go away. In
general, with a PID, it is a capital levy with 30 years to pay. With a PID assessment
it is an individualized debt per parcel and from the beginning you know exactly how
much you owe, some will pay off quicker. It is a 30-year levy. Once it is paid it goes
away. He noted if the it was done in phases the 30-year clock begins with each
phase as the parcels sell. There was discussion regarding the development of the
subdivision. Councilman Bilyeu noted his biggest fear was having tract builders that
would not come through with promises. Mayor Muir asked what type of standards
they see being put in the agreement, outside of our core ordinances. Mr. Wilson
noted that the agreement would have to have standards in it, but whoever wants to
conform to those standards would be able to perform under it. City Manager, Alina
Ciocan noted that some of the criteria can be captured in the Planned Development
with requirements such as; architectural standards, minimum dwelling size; and, any
other criteria we would want to add and this could be done regardless of us pursuing
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a PID or not. In conclusion, Ted Christensen noted that staff has his contact
information and if there are any questions, please feel free to call or e-mail him and
he would get them the answers.
3. Budget Workshop.
Mayor Muir noted there was no time left for the Budget workshop item. It may mean
that we may have to look at a separate budget workshop time to stay on track with
the budget deadline.
4. Overview of Items on Regular Agenda.
There was no summary of items on the regular agenda.
6. Adjourn.
There being no further business, Mayor Muir adjourned the Work Session at 6:58
PM.
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Al
CITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
July 2, 2018 — 7:00 PM.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Lee Allison,
Councilman David Clark, Councilman Bill Boutwell. Councilman Gary Bilyeu,
Councilman Allen Chick.
COUNCIL MEMBERS ABSENT: None
The Mayor and all Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Alina Ciocan, City Manager; Cheryl Price, City Secretary;
Ramie Hammonds, Director of Community Development; Muzaib Riaz, Planner.
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
The Regular City Council Meeting was called to order by Mayor Muir on Monday, July
2nd, 2018 at 7:07 PM. The Invocation was given by Councilman Bilyeu. The Pledge of
Allegiance was led by Councilman Chick.
2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak The City Council is
unable to respond or to discuss any issues brought up during this section).
No citizens approached the podium who wished to speak on items not on the agenda.
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session Meeting, June 18, 2018
2. City Council Regular Meeting, June 18, 2018
b) Disbursements.
c) Consider, Discuss and Act on an Interlocal Cooperation Agreement Between
Lower Colorado River Authority (LCRA) and the City of Sanger for
Procurement of Materials; Authorize the Mayor to Execute the Agreement.
d) Approve Reappointing Existing Board Members for a Two -Year Term:
4A Board —
Elizabeth Springer
Don Gillum
Fred Yeatts
4B Board —
Jeff Springer
Beverly Branch
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John Payne
Beverly Howard
Will Dutton
Barbara Martin
e) Approve Appointing the Following Citizens to Open Board Positions For A
Two -Year Term.
Planning and Zoning Commission -
Marissa Barrett, Place 2
Robert "Bo" Cooper, Place 6
Board of Adjustment -
Marissa Barrett, Place 2
Robert "Bo" Cooper, Place 6
4A Board —
Dennis Dillion
4B Board —
Debbie Reeves - From Alternate to Full Board Member
Mayor Muir noted that Consent Item e) be pulled from the Consent Agenda because
there is an issue that will need to be briefly addressed.
A motion was made by Councilman Allison to approve the Consent Agenda with Items
a) through d) as presented and with the removal of Item e). The motion was seconded
by Councilman Boutwell, Councilman Bilyeu stated he would abstain from voting since
he was not at the last meeting. The motion carried with the following vote; four (4) in
favor, zero (D)-against, and; one (1)-abstention, Councilman Bilyeu abstained because
he was not at the last meeting.
4. Consider Any Items Removed from Consent Agenda.
3. Consent Agenda- Item e)
e) Approve Appointing the Following Citizens to Open Board Positions For
A Two -Year Term:
Planning and Zoning Commission -
Marissa Barrett, Place 2
Robert "Bo" Cooper, Place 6
Board of Adjustment -
Marissa Barrett, Place 2
Robert "Bo" Cooper, Place 6
Glt11111-%F1TC
Dennis Dillion
IV
4B Board —
Debbie Reeves - From Alternate to Full Board Member
Mayor Muir noted that on Item e) Debbie Reeves was on the 413 Board as an alternate
and was proposed to be moved to full member for two years; however, she has resigned
from the 4B Board so we do not have to appoint her as a full board member. Everything
else may be approved as presented if the Council so moves.
A motion was made by Councilman Bilyeu to approve Item e) as presented, with the
correction removing Debbie Reeves from the 4B Board. The motion was seconded by
Councilman Clark. The motion carried unanimously with a 5-0 vote.
REGULAR AGENDA
5. Conduct a Public Hearing Regarding a Request for a Specific Use Permit (SUP)
for a Temporary Concrete Batch Plant at 34.58 Acres of Willowood Addition Site
Zoned Planned Development (PD-SF-06), Situated in the H. Tierwester Survey,
Abstract No. 1241, Generally Located West of Rector Road and Railroad Line and
North of Eider Drive and First Street.
Mayor Muir noted this is a Public Hearing and opened it at 7:16 PM. He solicited anyone
who wished to speak. Planner Muzaib Ruiz was recognized and summarized
information for the Public Hearing. He advised that this is a request for a Temporary
Concrete Batch Plant in the Willowood Addition. They are requesting a temporary batch
plant for a period of 6 months. They have applied to TCEQ for a permit. The applicant
is present to address any questions. The proposed temporary batch plant will be 350
feet away from any residential uses. TCEQ requirement is 300 feet. Staff sent out 118
public hearing notifications to all sites within 200 feet of the subject property and have
received one (1) notification in opposition which is included the agenda packet. This
temporary batch plant was denied by the Planning and Zoning Commission. In order
for the City Council to approve the request, a super -majority vote is required. Mayor
Muir advised that Councilman Allison has recused himself from the meeting (left the
room) because he has done work on the Willowood Subdivision in the past. With the
absence of Councilman Allison, a super -majority vote will require four (4) in favor and
zero (0) against the vote to pass.
Bill Wait, Williamsburg Construction Services, Dallas Texas, was recognized. He
apologized that he was not present at the Planning and Zoning Commission Meeting
and there were three people who spoke in opposition and all three had concerns
regarding environmental issues. He noted that he brought the manufacturer of the
equipment with him this evening to present all of the data. Without the batch plant it
would take about 450 concrete trucks versus 275 to 280 trucks that come in only when
needed. Also, at this time of year a truck cannot sit very long. He noted they anticipate
it would take 2-3 more weeks for the paving with the batch plant and without it could be
a lot longer because they are going to be depending on a provider to bring the product
in a timely manner which may not happen because they are servicing other people.
They applied for the TCEQ permit on June the 111h and it takes 4-6 weeks to get it and
a representative of TCEQ was out on the site today. He advised he brought with him a
representative of Lacey Concrete which is one of the largest concrete companies in the
metroplex. They are doing the paving and can answer any questions. The
manufacturer of the batch plant equipment is also here to address the opposition
regarding the dust, etc. at the Planning and Zoning Commission meeting. An un-ngmed
representative of the Vince Hagan was recognized. He stated his company is the
manufacturer of the concrete batching equipment. They are a member of the concrete
manufacturer's bureau and are required to maintain certain standards and
specifications that comply with dust control. He provided literature to the Mayor and
Council. He noted that anytime there is a construction site there will be dust; however,
in the process of making concrete and putting the cement in the silos; the equipment
that Lacy will use, has a dust collector on it and is sucking the dust out of the mixer and
the silos into vents. It is not just going into the atmosphere. The exhaust on the dust
collector is rated for 99.9% efficient at 1 micron. That meets the EPA Guidelines and
all of the TCEQ guidelines and if they were not doing what they are supposed to, there
would be real problems. He noted he would address any questions. Mr. Brett Morris
with Lacey Construction was recognized and made a quick presentation noting the SUP
they have applied for will not need a full six months. if there is decent weather, the plant
will be there about 10 days. It will actually take about 7 or 8 days and there will be a
couple of days moving it in and out. In less than two weeks their footprint will not be
there. Mayor Muir noted this information was for the public and this is a public hearing
and solicited anyone who wished to speak in favor, opposition or had any questions.
He noted that discussion would continue between Council during the next item. There
being no further individuals approaching the podium who wished to during the public
hearing it was closed at 7:25 PM.
6. Consider, Discuss, and Act on a Request to Approve Ordinance #06-17-18 for a
Specific Use Permit (SUP) for a Temporary Concrete Batch Plant at 34.58 Acres
of Willowood Addition Site Zoned Planned Development (PD-SF-06), Situated in
the H. Tierwester Survey, Abstract No. 1241, Generally Located West of Rector
Road and Railroad Line and North of Eider Drive and First Street.
ORDINANCE # 06-17-18
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP TO GRANT A SPECIFIC USE
PERMIT TO ALLOW A TEMPORARY CONCRETE BATCH PLANT AS A USE AT 34.58
ACRES OF WILLOWOOD ADDITION SITE ZONED PLANNED DEVELOPMENT (PD-SF-06),
SITUATED IN THE H. TIERWESTER SURVEY, ABSTRACT NO. 1241, GENERALLY
LOCATED WEST OF RECTOR ROAD AND RAILROAD LINE AND NORTH OF EIDER DRIVE
AND FIRST STREET; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING FOR A SEVERARILITY CLAUSE; PROVIDING FOR A PENALTY OF TINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Councilman Boutwell noted that in view of the handouts and all of the information that
was provided ,all of his questions have been answered and proceeded to make a motion
to approve Ordinance #06-17-18 for a Specific Use Permit (SUP) for a Temporary
Concrete Batch Plant at 34.58 acres of Willowood Addition site zoned Planned
Development (PD-SF-06), situated in the H. Tierwester Survey, Abstract No. 1241,
generally located west of Rector Road and Railroad Line and North of Eider Drive and
First Street. The motion was seconded by Councilman Bilyeu. Discussion was called.
Councilman Bilyeu noted he lived in Sable Creek saw the construction of the batch plant
and it was in and out pretty quick and the dust and noise was not the biggest problem,
but it was the vehicles coming in and the material staging. He understands to mix and
pour it as you need it on -site is going to get things done a lot quicker. He noted that
there was more dust from the trucks driving on the dirt roads than there ever was from
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the plant. He noted the concern of 6 months and wanted to know if it could be reduced
to a 30-day period. Mr. Wait stated they are willing to do whatever is going to work for
the city, but they need enough time about two weeks. There was additional discussion
regarding the contemplated time line. It was noted it would be about from around
August or September before they would be on -site. Councilman Bilyeu noted that if the
concrete was not going to start until August or September he was ok with a 6-month
permit. It was noted that 6-months was the standard minimum requirement of TCEQ.
Councilman Chick asked where it is located on the property and Council was presented
a map showing the location of the batch plant. There was brief discussion. Councilman
Clark noted that he was concerned they do not have a TCEQ permit. It was noted they
could not bring in the batch plant without a permit. There was discussion and it was
noted the motion could be contingent to having the TCEQ permit. Councilman Boutwell
amended his motion as presented adding that they have a TCEQ permit before bringing
in the concrete batch plant. Councilman Bilyeu amended his second to the motion. The
motion carried unanimously with a 4-0 vote - Councilman Allison absent from the vote
because he recused himself due to work he has done on the subdivision. The 4-0 vote
met the requirement of a super -majority vote to pass.
Councilman Allison returned to the meeting.
7. Consider, Discuss and Possibly Approve and Authorize Mayor to Execute an
Agreement Between the City of Sanger and the Sanger Chamber of Commerce
for Hotel Occupancy Tax Funds.
Debbie Reeves, Sanger Area Chamber of Commerce Administrator was recognized.
She noted they have provided the contract and the budget. She summarized some of
the items she was working on such as tourism brochures and her recent participation in
a tourism promotion workshop. There was addition discussion regarding some of the
items the Chamber is planning. She inquired if there was any movement regarding the
downtown historical signs. Staff noted they would look into it.
A motion was made by Councilman Bilyeu to approve and authorize Mayor to execute
an agreement between the City of Sanger and the Sanger Chamber of Commerce for
Hotel Occupancy tax funds. The motion was seconded by Councilman Clark. The
motion carried unanimously (5-0 vote).
8. Conduct a Public Hearing Regarding the Replat of Lots 10AR1 & 10AR2, Block A,
S.W.H. Addition, Being 2.88 Acres in the W. Mason Survey, Abstract Number 801,
and Being a Replat of Lot 10A, Block A, S.W.H. Addition in the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger, Generally Located East of Henderson
Road and Approximately 622 Feet North of the Intersection of Lois Road West
and Henderson Road.
Mayor Muir opened the public hearing at 7:45 PM. Muzaib Ruiz, Planner summarized
the replat as described above and noted it is a request for a replat of one lot into two
residential lots. It is in our ETJ and does conform to subdivision regulations. Notices
were sent out to everyone within 200 feet of the proposed replat and no responses were
received. Planning and Zoning unanimously recommended approval. There being no
citizens who wished to speak, the public hearing was closed at 7:46 PM.
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9. Consider, Discuss, and Acton the Replat of Lots 10AR1 & 10AR2, Block A, S.W.H
Addition, Being 2.88 Acres in the W. Mason Survey, Abstract Number 801, and
Being a Replat of Lot 10A, Block A, S.W.H. Addition in the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger, Generally Located East of Henderson
Road and Approximately 622 Feet North of the Intersection of Lois Road West
and Henderson Road.
Muzaib Ruiz, Planner noted that the replat is in the ETJ and the plans were sent to
Denton County Planning and their comments have been incorporated.
A motion was made by Councilman Boutwell to approve the replat of lots 10AR1 &
10AR2, Block A, S.W.H Addition, being 2.88 acres in the W. Mason Survey, Abstract
Number 801, and being a Replat of Lot 10A, Block A, S.W.H. addition in the
extraterritorial jurisdiction (ETJ) of the City of Sanger, generally located east of
Henderson Road and approximately 622 feet north of the intersection of Lois Road West
and Henderson Road. The motion was seconded by Councilman Allison. The motion
carried unanimously (5-0 vote).
10. Conduct a Public Hearing Regarding the Replat of Lots 1011-1, Block A,
Ridgecrest North Phase 1-A, Adding Lots 12, 13, & 14, Block A, Ridgecrest North
Phase 3, Being 62.41 Acres in the R. Bebee Survey, Abstract No. 29, and Being a
Replat of Lot 10, Block A, Ridgecrest North Phase 1-A, in the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger, Generally Located West of Union Hill
Road and Approximately 667 Feet North of the Intersection of Union Hill Road and
Ridgecrest Place.
Mayor Muir opened the public hearing at 7:48 PM. Muzaib Ruiz, Planner summarized
this is a replat where they are proposing to divide two tracts into three lots. One lot is
10 acres and the other two lots are 15 plus acres. This is in the ETJ and the subdivision
does meet the city's subdivision regulations. They sent out 44 notices to properties
within 200 feet of the site and they received one (1) notice back in favor. Planning and
Zoning Commission unanimously recommended approval. The applicant is present to
answer any questions. Mayor Muir noted for the record that Councilman Allison recused
himself (left the meeting) from the Public Hearing and the next item because he has
done work for this project in the past.
Kim Murphy, owner applicant was recognized. He noted he and his brother were
developers of Lakecrest Meadow and Ridgecrest Meadow. This is the remaining land
that they originally acquired and they feel the larger size of the lots is appropriate as
you move further north of FM 455.
Mayor Muir solicited anyone else who wished to speak during the public hearing portion.
An unidentified citizen asked how large the lots are and what type of homes were going
to be built. He also noted his concerns that he would like to see that there be no RV's
allowed to be parked on the property. Mr. Murphy noted it was three large lots, one is
slightly under 10 acres, one is over 22 acres and one is 19 acres. Under Lake Ray
Roberts Zoning they are zoned for one acre lots. If these tracts are desired to be further
subdivided they will have to come back for another public hearing. He noted they have
not yet created deed restrictions for the property to date. It was noted by another
12
unidentified citizen that since it is in the Lake Ray Roberts Zoning area there may be
specific requirements for the property. There being no further citizens who wished to
speak, the public hearing was closed at 7:55 PM.
11. Consider, Discuss and Act on the Replat of Lots 10R-1, Block A, Ridgecrest North
Phase 1-A, and Lots 12, 13, & 14, Block A, Ridgecrest North Phase 3, Being a
52.41 Acres in the R. Bebee Survey, Abstract Number 29, and Being a Replat of
Lot 10, Block A, Ridgecrest North Phase 1-A, in the Extraterritorial Jurisdiction
(ETJ) of the City of Sanger, Generally Located West of Union Hill Road and
Approximately 667 Feet North of the Intersection of Union Hill Road and
Ridgecrest Place.
Councilman Bilyeu asked some questions regarding the property acreage. Mr. Murphy
noted that they are taking unplatted property right now that could be sold as unplatted
property and brought it into the city as a process. Anything that occurs will have to come
back through the city for the process. Councilman Bilyeu noted that this is a plat to
subdivide property, and the only thing that the Council can do right now is approve it
because it is conforming at this point. Platting does bring it under our subdivision
ordinance, but not zoning since it is in the ETJ. When they go to build, they will have to
build to the subdivision rules. He noted if the subdivision plat is conforming the Council
has to approve it.
A motion was made by Councilman Bilyeu, to approve the replat of Lots 1 OR-1, Block
A, Ridgecrest North Phase 1--A, and Lots 12, 13, & 14, Block A, Ridgecrest North Phase
3, Being a 52.41 Acres in the R. Bebee Survey, Abstract Number 29, and being a Replat
of Lot 10, Block A, Ridgecrest North Phase 1-A, in the Extraterritorial Jurisdiction (ETJ)
of the City of Sanger, generally located west of Union Hill Road and approximately 667
feet north of the intersection of Union Hill Road and Ridgecrest Place. The motion was
seconded by Councilman Boutwell. The motion carried with a 4-0 vote, Councilman
Allison absent from the vote because he recused himself due to work he has done on
the subdivision.
Councilman Allison returned to the meeting.
12. Consider, Discuss and Act on the Amending Plat of Cottage Estates Lots 1A —
5A, Block A, Being 1.08 Acres of Land, Situated in the Henry Tierwester Survey,
Abstract No. 1241, and Being an Amendment of Lots 1 — 5, Block A of Cottage
Estates, and Generally Located Southeast of the Intersection of Willow Street and
Railroad Avenue.
Muzaib Ruiz, Planner summarized noting there was a surveying error on the plat, the
applicant has come back to correct the sizes of Lot 1 and Lot 5 and they will still be
larger that the rest of the lots. It meets our subdivision regulations and our zoning
regulations. The Planning and Zoning Commission recommended approval.
Councilman Bilyeu noted the lots on the southern boundary were the ones affected.
A motion was made by Councilman Bilyeu to approve amending the plat of Cottage
Estates Lots 1 A — 5A, Block A, being 1.08 acres of land, situated in the Henry Tierwester
Survey, Abstract No. 1241, and being an amendment of Lots 1 — 5, Block A of Cottage
Estates, and generally located southeast of the intersection of Willow Street and
13
Railroad Avenue. The motion was seconded by Councilman Clark. The motion carried
unanimously (5-0 vote).
13. Consider, Discuss and Act on the Preliminary Plat of Lake Country Estates
Addition, Being Approximately 50.337 Acres of Land Situated in the Reuben
Bebee Survey, Abstract No. 29, and the J. Morton Survey, Abstract No. 792,
Generally Located North of Union Hill Road and South of FM 455.
Muzaib Ruiz, Planner summarized that this is a proposed 75 lot subdivision. It is within
the SF-3 Zoning District and the minimum dwelling size will be 2000 square feet for this
subdivision. It meets the subdivision and zoning regulations. The Planning and Zoning
Commission recommended approval of the project. There was miscellaneous
discussion regarding the plat layout and entryways. City Manager, Alina Ciocan noted
the plat is in the City limits. It was noted that water would be provided by Bolivar Water.
The applicant brought in an engineer signed/sealed letter that Bolivar Water will provide
a 12-inch water line to provide adequate pressure flow for fire protection. The lots are
1/z acre lots and would have aerobic spray systems for wastewater.
A motion was made by Councilman Bilyeu to approve the preliminary plat of Lake
Country Estates Addition, being approximately 50.337 acres of land situated in the
Reuben Bebee Survey, Abstract No. 29, and the J. Morton Survey, Abstract No. 792,
generally located north of Union Hill Road and South of FM 455. The motion was
seconded by Councilman Boutwell. The motion carried unanimously (5-0 vote).
14. Consider, Discuss and Possibly Approve Resolution #R 07-10-18 — Appointing
One Member to the Board of Managers of the Denco Area 9-1-1 District.
Mayor Muir noted that the list of nominees are included in the packets for review. He
noted that the Council could put the votes behind any one of the candidates.
Councilman Boutwell noted that after reading all of the material he would like to
nominate Jim Carter. He noted when you look at his experience and read his resume
it is more impressive than any of the others.
A motion was made by Councilman Boutwell to Approve Resolution #R 07-10-18
appointing Jim Carter to the Board of Managers of the Denco Area 9-1-1 District. The
motion was seconded by Councilman Bilyeu. The motion carried unanimously (5-0
vote).
15. INFORMATION ITEMS:
a. May Financial Report as of May 31, 2018.
b. Capital Projects Recap as of June 26, 2018.
Councilman Allison noted he would like to see estimated costs on the projects. City
Manager Alina Ciocan noted that we are working on the format and will include
estimates, she noted that staff is also including the estimates in the 2018-19 Budget.
16. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and
members of Council to bring forward items they wish to discuss at a future
meeting, A Council Member may inquire about a subject for which notice has not
14
been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to
place the subject on an agenda for a subsequent meeting. Items may be placed
on a future meeting agenda with a consensus of the Council or at the call of the
Mayor).
No items.
17. ADJOURN.
There being no further business Mayor Muir adjourned the meeting at 8:24 PM.
15
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Finance
Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
July 16, 2018 Cheryl Price, City SecretaryT
City Manager Reviewed/Approval Initials Date TON
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ® OTHER EXPLAIN: APPOINT BOARD MEMBERS
AGENDA CAPTION
Approve Appointing the Following Citizens to Open Board Positions for a Two Year Term: Library Board —
Amanda Ford; 4A Board -- Victor Gann; 4B Board — Carrie Bilyeu
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUNDISUMMARY OF ITEM
Amanda Ford has submitted her application to be on the Library Board — Board Application is
included.
Victor Gann has submitted his application with interest to be more involved with the community, his
first was the P & Z Commission and all places have been filled. His second choice is the 4A Board —
Board Application is included.
Carrie Bilyeu currently serves on the Park Board, Place 2 and would also like to be on the 4B Board.
There is no conflict of interest in her service on the 4B Board as per the Local Government Code
section 505.052 (c) Three directors of a Type B corporation must be persons who are not employees,
officers, or members of the governing body of the authorizing munici alit .
STAFF OPTIONS & RECOMMENDATION
NIA
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards,
• Amanda Ford -Board Application
• Victor Gann -Board Application
Commissions or Other Agencies:
NIA
26
�' N
� � BOARD AND COMMISSION APPLICATION
NAME: ' DATE:
i! 0-Q r l 7�La.1_ti
ADDRESS:
HOME PHONE: BUSHiNIESS PHONE:
................ .. -- - -
CELL PHONE: EMAIL
7L..3tI...._.._._._
OCCUPATION pro
(if retired, describe former occupation or _
.-
session):
1 `
�J1L.S,G.cr-r
.. _........
PRIOR SERVICE ON A CITY 80
AADfCOMMISSION? -YES - NO
j IF YES, ?LEASE DESCRIBE:- --�-�
PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH `1" FOR F2ST PREFERENCE, ?.
-27 FOR SECOND PREFERENCE, ETC. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED
FOR.
PLANNING AND 70NING COYM!55lDN
{ S BOARD OFADlUS7MENT I
I PARK BOARD - _-- - -
? LIBRARY BOARD —
Ze HISTORICAL COMMISSION
4ABOARD ..._...-----. ......._..._.I
148 BOARD
OTHER _
LIST QUAURCATiONS INCLU0ING PROFESSIONAL AND/OR CDMM UNITY ACTIVITIES T14AT MACE YOU A GOOD
CANDIDATE FOR THE ABOVE i POSITIONS : r� �� I !"7 bs. tt,.c�i 6v Ga1Al!'7va�i'�.. ant �uCrkf,� 1
j hc.�c. C_l+Vtx� �-o yc .rl, �,�tnc(� �.�`,j}ur� �J� iieytyNf �lc.��-i. ��xi✓Dn_�:�nt`/ {
_..._. -- ............. -- - ----- -
Oo You -understand t tend , cc and a i e support is required for each appointee? Y£S NO
Signature: Date:
RETURN COMPLETED APPLICAT(ONTO CITY SECRETARY
27
SANGERBOARD AND COMMISSION APPLICATION & ;,��--O
*_ TEX-A _
NAW!E: A-- -
OA
ADDRESS:
- ck} -`ram, rina+r�
I
°R Oz SERVICE ON A Cf TP.-'BOARD/COMMISSION? YES V
1= vFS, aLEASE DESCRIBE:
'YUMLpCM1 rJ• n DVMRUj tY SVU AAA IINI CMC->I CU IlN 3Cri V IIVU Ull YYI117 1 rUA rtT l rM1GrC lLflirC•
'2' FOR SECOND PREFERENCE, ET C- LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED
=OR.
PLANNING AND ZONING COMMiSS)ON
BOARD OF ADJUSTMENT
PARK BOARD
LIBRARY BOARD
HISTORICAL COMMISSION
4A.BOARD
4B BOARD
OTHER
LIST C�UALIFICATIONS INCLUDIhiG PROFESSIONALAIYDfOR COMMUNITY ACTIVMF5 i HAT MAKE YOU A GOOD
CANDIDATE FOR THE ABOVE POSITION(S):
1
�I VIM f
F� y t1r'1C�n�LY'
•�J understand that attendance and active support is required for each appointee? Y _� NO
.... �. .Trn waet whTlInli7 Tn PITV SECRETARY _.
BANGER
T 1E x AS COUNCIL AGENDA ITEM
AGENDA TYPE M Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
® Not Applicable
Council Meeting Date: Submitted By:
July 16, 2018 Alina Ciocan, City Manager
City Manager Reviewed/Approval Initials Arl Date `� 7 /
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ® OTHER Award Presentation
AGENDA CAPTION
Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget Presentation
Award.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS []OPERATING EXPENSE [:]REVENUE❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The City of Sanger has received the Distinguished Budget Presentation award for the current budget from
Government Finance Officers Association (GFOA). This award is the highest form of recognition in
governmental budgeting and is a significant achievement by the City. It reflects the commitment of the
City Council and staff to meeting the highest principles of governmental budgeting.
A Cerrtificate of Recognition for Budget Presentation has also been presented to the City's Finance
Director, Clayton Gray.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other Agencies:
29
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDATYPE ❑ Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
July 16, 2018 Ramie Hammonds, Director of Development
Services/Chief Building Official
City Manager Reviewed/Approval Initials ,v (_ Date
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Conduct a Public Hearing Concerning a Request for Approval of Alternative Exterior Building
Materials and/or Design for a Proposed Commercial Building Located at 600 N Stemmons
Fw .
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NOWBUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to construct a Holiday Inn Express on property located at 600 N
Stemmons Fwy. As per Article 3.1700 of the Code of Ordinances (Exterior Construction of
Buildings) all exterior construction elements of both new construction and additions to
buildings in zoning districts B-1, B-2, B-3 and within all zoning districts where any portion of
the proposed building is within 250 feet of the IH-35 right-of-way shall be constructed of stone,
cast stone, stucco, brick, limestone, granite, or native stone with the exception of windows and
doors. The applicant is seeking approval to use EIFS as an alternative building material.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commission or Other Agencies:
None
30
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
July 16, 2018 Ramie Hammonds, Director of Development
Services/Chief Building Official
City Manager Reviewed/Approval Initials %}[� Date _7�
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGRFFMFNT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss, and Act on a Request for Approval of Alternative Exterior Building
Materials and/or Design for a Proposed Commercial Building Located at 600 N Stemmons
Fw .
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P ❑BUDGETED ❑NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEAR(S)
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to construct a Holiday Inn Express on property located at 600 N
Stemmons Fwy. As per Article 3.1700 of the Code of Ordinances (Exterior Construction of
Buildings) all exterior construction elements of both new construction and additions to
buildings in zoning districts B-1, B-2, B-3 and within all zoning districts where any portion of
the proposed building is within 250 feet of the IH-35 right-of-way shall be constructed of stone,
cast stone, stucco, brick, limestone, granite, or native stone with the exception of windows and
doors. The applicant is seeking approval to use EIFS as an alternative building material.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commission or Other Agencies:
• Architectural Standards (3.1700)
• Location Map
None
• Application
• Letter of Intent
• Renderings/Elevations
31
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ARTICLE 3.1700 EXTERIOR CONSTRUCTION OF BUILDINGS
Sec. 3.1701 Types of Exterior Construction Restricted
(a) This article establishes restrictions on the exterior construction elements of both new
construction and additions to buildings in zoning districts B--1, B-2, B-3 and within all zoning
districts where any portion of a proposed building is within 250 feet of the IH-35 right-of-way and
all specific uses which specify that the requirements of this article be met.
(b) The exterior facade of any new building meeting the criteria above shall be constructed of
materials from the following list: stone, cast stone, stucco, brick, limestone, granite, or native stone
with the exception of windows and doors.
(c) A maximum of ten (10) percent of the building facade may be comprised of split face
concrete block.
(d) The city council may approve an alternative to use a different material or design if they find
that the material or design meets or exceeds the intent of this article after conducting a public
hearing. Notice of the hearing must be published in a local newspaper at least fifteen (15) days
prior, and notices mailed to all property owners within two hundred (200) feet at least ten (10) days
prior, to the public hearing.
(e) For buildings within two hundred and fifty (250) feet of the IH-35 right-of-way that are 50,000
square feet or larger, and are on tracts ten (10) acres or larger, and zoned 11 or 12, exterior walls
may be constructed of smooth face concrete or block provided that one or more of the materials
listed in subsection (b) above is used as an accent on a minimum of 25% of any wall facing a street,
thoroughfare or highway except for a dead end street only providing access to industrially zoned
property.
(Ordinance 11-15-09 adopted 11/2/09)
34
We would like to ask for a variance at 600 N Stemmons St,, Sanger, Texas
76266. At this location we have proposed a new 77 unit Holiday Inn Express as you
are aware of. The variance we would like to ask you for is that we would like to use
EIFS instead of stucco on the exterior cladding of the building.
We would like to use EIFS for the reasons to follow:
• Appearance is not different than stucco
• Lightweight
• Increases R- value to the building due to polystyrene.
• Non -permeable
• Does not shrink or crack
• Color does not fade
• Flexibility
If we were to use stucco the reasons below are more prone for
problems/failure:
• Rot and mold on exterior substrate due to
• Cracking since it is cement and lime
• Very permeable because it is cement. Actually absorbs water
• Significantly heavier
• Also heats up the exterior a lot more because of cement
• Stucco is painted which can fade quickly due to the sun
• Not flexibility, brittle
Signed by: Dev Surati 07/09/2018
35
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41
BANGER
1 * T E X A S
ARCHITECTU RALALTERNATIVE
"PLANS ARE REQUIRED"
Date: 07/10/18
Property Address: 600 N Stemmons St Sanger, Texas 76266
Property Owner: Sander Lodging LLC Phone: 940-206-200
Address: 600 N Stemmons St
City, State, Zip: Sanger, Texas 76266
Phone Number: 940-206-2001
Email: surati2313(@,gmail.com
Per ARTICLE 3.2100 EXTERIOR CONSTRUCTION OF RESIDENTIAL DWELLINGS (f) I am requesting
City Council to approve an alternative to use a different material or design if they find that the
material or design meets or exceeds the intent of this article after conducting a public hearing.
a"- 'S'
Signature of Applicant
Accepted (Building Official)
Staff Use Only:
City Council Meeting Date:
Legal Notices Published:
Public Hearing Notices Mailed:
Approved f Not Approved by City Council
07/10/18
Date
Date
City of Sanger
201 8ollvar/P.0 Box 1729
Sanger, TX 76266
940-458-2059(office) 940-458-4072(fax) www.songertexas.org
LA
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
❑ Yes
® Not Applicable
Council Meeting Date: Submitted By:
July 16, 2018 Clayton Gray, Finance Director
City Manager Reviewed/Approval Initials Date 7 r
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑OTHER
AGENDA CAPTION
Consider, Discuss and Possibly Approve Issuing a Request for Proposal (RFP) for Solid Waste and
Recycling Services.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The City's contract for solid waste and recycling services expires on December 31, 2018. Issuing a Request for
Proposal (RFP) for solid waste and recycling services would ensure the City has chosen the best vendor to provide
services to both our residential and commercial customers.
STAFF OPTIONS & RECOMMENDATION
Staff is recommending approval.
List of supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other Agencies:
• Staff memo
NIA
W
BANGER
FINANCE
MEMORANDUM
To: Alina Ciocan, City Manager
From: Clayton Gray, Finance Director
Date: July 12, 2018
TEXAS
Re: Request for Proposals for Solid Waste and Recycling Services
The City's contract for solid waste and recycling services expires on December 31, 2018. In recent
months, both Frontier Waste Solutions and Community Waste Disposal have reached out to the City
stating that they are interested in submitting proposals when our current contract expires.
Issuing a Request for Proposal (RFP) for solid waste and recycling services would ensure the City has
chosen the best vendor to provide services to both our residential and commercial customers. This
RFP will cover the same services the City currently contracts with Waste Connections plus explore the
option of reducing collections to once per week. Staff has also discussed the possibility of exploring
brush services but we do not plan on including them in this RFP. If, at any point in the future, the City
Council would like to pursue contracting an outside firm for brush collection, a separate RFP can be
prepared for it at that time.
TENTATIVE SCHEDULE OF EVENTS
Date
Action
July 16, 2018
Request permission from City Council to issue RFP
July 25, 2018
1st publication of notice of RFP
August 1, 2018
2nd publication of notice of RFP
August 8, 2018
Deadline for receipt of written questions at 12:00 pm
August 17, 2018
Sealed proposals due no later than 11:00 am
Sid opening at 11:00 am
August 17-31, 2018
Staff review of proposals
September 4, 2018
Staff presentation and recommendation to City Council
September 17, 2017
City Council awards contract
October - December
Educate customers on changes (if necessary)
December 31, 2018
Current contract expires
January 1, 2019
New contract begins
940.458.7930 1 502 Hm Street I PO Box 1729 1 Sanger, TX 76266 1 www.sangertexas.org
f facebook.com/SangerTexas V: @CityofSanger
44
BANGER
*T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Finance
Hearing Reviewed by Legal
I ❑ Yes
_
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
July 16, 2018 Ramie Hammonds, Director of Development
Services/Chief Building Official
Muzaib Riaz, Planner
City Manager Reviewed/Approval Initials All— Date
ACTION REQUESTED: ®ORDINANCE 07�-20-18 ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT �❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ OTHER
AGENDA CAPTION
Consider, Discuss and Possibly Take Action on Ordinance #07-20-18 — Amending Chapter 10
Subdivision Regulation, Exhibit A Subdivision Ordinance, Section 7 Filing Fees and Charges.
Providing for a Repeal, Severability Clause, Penalty; and, Effective Date.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
In anticipation of continued growth and to provide the City of Sanger quality development staff is in
the process of reviewing and updating out of date ordinances and fees. Staff has proposed
changes to Section 7 Filing Fees and Charges which would require the developer to bear the cost
of the review and inspection for the development. The proposed changes fall in line with other cities
of our size in the North Texas Area. Staff has also made amendments that clarify project types and
addresses fees that were absent from the fee schedule.
STAFF OPTIONS & RECOMMENDATION
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Ordinance
Agencies:
• Redlined Ordinance
45
ORDINANCE 4 07-20-18
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON
COUNTY, TEXAS, AMENDING CHAPTER 10 "SUBDIVISION REGULATION" OF
THE CODE OF ORDINANCES, EXHIBIT A "SUBDIVISION ORDINANCE" BY
AMENDING SECTION 7 "FILING FEES AND CHARGES"; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH
SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
Section 1. That Chapter 10 "Subdivision Regulation" of the Code of Ordinances is hereby
amended by revising Section 7 to read as follows:
SECTION 7: FILING FEES AND CHARGES
7.01 The schedule of fees and charges shall be paid to the city when any plat is tendered for
approval. Each of the fees and charges shall be paid in advance.
7.02 - The Administrative Officials, shall calculate the basic fees and charges for Plat review in
accordance with the following schedule:
A. Residential Tract Preliminary Plat
$400.00 plus $6.00/lot < 10
$500.00 plus $10.00/lot> 10
$500.00 plus $15.00/acre for plats with lot sizes of one acre or more
B. Residential Tract Final Plat or Replat
$400.00 plus $6.00/lot <10
$500.00 plus $ 10.00/lot >10
$500.00 plus $15.00/acre for plats with lot sizes of one acre or more
$100.00 public notification fee if applicable
C. Short Form Plat or Minor Plat
$400.00 plus $3.00 each lot, or $15.00 per acre for lots larger than 1 acre.
D. Amended Plat
$200.00 plus $3.00 per lot
.9
E. Conveyance Plat
$200.00 plus $3.00 per lot
F. Vacating Plat
$200.00
G. HUD -Code Manufactured Home Park Preliminary Plat
$500.00 plus $6.00 each lot.
H. HUD -Code Manufactured Home Park Final Plat
$500.00 plus $6.00 each lot
1. Commercial Tract Preliminary Plat, Final Plat or Replat
Less than 1 to 4.99 Acre Tract
5.000 to 24.999 Acre Tract
25.000 to 99.999 Acre Tract
$500.00 + $15 per acre
$600.00 ea. Plat + $15 per acre
$950.00 ea. Plat
100.00 Acre Tract and Over $950.00 ea. Plat + $5.00 per acre
$100.00 public notification fee if applicable
J. Construction Plan Review
a) Construction plan review fees involving public improvements shall be 1% of the total
public improvement construction cost and shall be due at the time of plan approval; or
b) In the event that 3rd party review is utilized, the applicant shall be charged 100% of all 3rd
party review cost plus an administrative fee of 5% of the total cost of the 3rd party review
(minimum $150,00). A $3,000 deposit shall be required at the time of plan submittal. If the
cost exceed $3,000 deposit, the remaining balance shall be paid at the time of plan approval.
If cost is less than $3,000 deposit, a refund will be issued at the time of plan approval.
K. Public Improvement Construction Inspection Fee shall be 3% of the total public improvement
construction cost, due prior to the start of construction.
L. Plat Filing Fees for all plats shall be $100.00 due at the time of submission of Plat Execution
Package,
Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of
such conflict, hereby repealed.
Section 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
47
Section 4. Any person, firm, or corporation who shall violate any of the provisions of this
article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the
general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for
Violations of Code.
Section 5. This ordinance will take effect immediately from and after its passage and the
publication of the caption, as the law and Charter in such cases provide.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this day of , 2018.
APPROVED:
Thomas E. Muir, Mayor
ATTEST:
Cheryl Price, City Secretary
•
ORDINANCE # 07-20-18
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON
COUNTY, TEXAS, AMENDING CHAPTER 10 "SUBDIVISION REGULATION" OF
THE CODE OF ORDINANCES, EXHIBIT A "SUBDIVISION ORDINANCE" BY
AMENDING SECTION 7 "FILING FEES AND CHARGES"; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH
SECTION 1.109 OF THE CODE OF ORDINANCE FOR VIOLATIONS; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
Section 1. That Chapter 10 "Subdivision Regulation" of the Code of Ordinances is hereby
amended by revising Section 7 to read as follows:
SECTION 7: FILING FEES AND CHARGES
7.01 - The schedule of fees and charges shall be paid to the city when any plat is tendered for
approval. Each of the fees and charges shall be paid in advance.
7.02 - The Administrative Officials, shall calculate the basic fees and charges for Plat review in
accordance with the following schedule:
A. Residential Tract Preliminary Plats
$400.00 plus $6.00/lot < 10
$500.00 plus $10.00/lot > 10
$500.00 plus $15.00/acre for plats with lot sizes of one acre or more
B. Residential Tract Final Plats or Replat
$400.00 plus $6.00/lot <10
$500.00 plus $ 1 0.00/lot >1 0
$500.00 plus $15.00/acre for plats with lot sizes of one acre or more
$100.00 public notification fee if applicable
C. Short Form Plats or Minor Plat
$400.00 plus $3.00 each lot, or $15.00 per acre for lots larger than 1 acre.
D. Amended Plat
$200.00 plus $3.00 per lot
E. Conveyance Plat
$200.00 plus $3.00 per lot
F. Vacating Plat
$200.00
FG. HUD -Code Manufactured Home Park Preliminary Plats
$500.00 plus $6.00 each lot.
FH. HUD -Code Manufactured Home Park Final Plats
$500.00 plus $6.00 each lot
141. Commercial Tract Preliminary Plat, Final Plat or Replat
Less than 1 to 4.99 Acre Tract
5.000 to 24.999 Acre Tract
25.000 to 99.999 Acre Tract
100.00 Acre Tract and Over
$500.00 + $15 per acre
$600.00 ea. Plat + $15 per acre
$950.00 ea. Plat
$950.00 ea. Plat + $5.00 per acre
$100.00 public notification fee if applicable
I.T. Plan Review Fees for Cornmefeial Plats shall be $800.00 phis $100-00 for
lot n or the: ;rgt l^}. Construction Plan Review
a) Construction plan review fees involving public improvements shall be 1 % of the total
public improvement construction cost and shall be due at the time of plan approval; or
b) In the event that 3`d party review is utilized, the applicant shall be charged 100% of all 3`d
party review cost plus an administrative fee of 5% of the total cost of the 3`d party review
(minimum $150.00). A $3,000 deposit shall be required at the time of plan submittal. If the
cost exceed $3,000 deposit, the remaining balance shall be paid at the time of plan approval.
If cost is less than $3,000 deposit, a refund will be issued at the time of plan approval.
K. Public Improvement Construction Inspection Fee shall be 3% of the total public improvement
construction cost, due prior to the start of construction.
L. Plat Filing Fees for all plats shall be $100.00 due at the time of submission of Plat Execution
Package.
Section 2. All ordinances or parts of ordinances in conflict herewith are, to the extent of
such conflict, hereby repealed.
50
Section 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
Section 4. Any person, firm, or corporation who shall violate any of the provisions of this
article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance with the
general penalty provision found in The Code of Ordinances, Section 1.109 General Penalty for
Violations of Code.
Section 5. This ordinance will take effect immediately from and after its passage and the
publication of the caption, as the law and Charter in such cases provide.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this day of , 2018,
APPROVED:
Thomas E. Muir, Mayor
ATTEST:
Cheryl Price, City Secretary
51
BANGER
7k T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by
® Yes
❑ Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing )rinance
_
Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
July 16, 2018 Alina Ciocan, City Manager
City Manager Reviewed/Approval Initials Ac, Date 0
ACTION REQUESTED: ®ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Consider, Discuss and Act on Ordinance #07-21-18 — Amending Ordinance #09-29-17, which will amend the
Budget for the 2017-2018 Fiscal Year and authorizing amended expenditures as provided.
FINANCIAL SUMMARY
❑NIA ❑GRANT FUNDS ®OPERATING EXPENSE [:]REVENUE ❑CIP ❑BUDGETED ®NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
$225,000
$225,000
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
Z $ 225,000 Special ❑ $
BACKGROUND/SUMMARY OF ITEM
This budget amendment increases the 2017-2018 budget to provide for necessary expenditures for
GIL account 180-58-6180, Electric System Improvements. These expenditures are necessary to
provide electric service to new development in Sanger. These costs were not included in the original
budget.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval of the ordinance.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards,
• Ordinance 07-21-18
Commissions or Other Agencies:
52
ORDINANCE 907-21-18
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, (BUDGET
AMENDMENT 1) AMENDING ORDINANCE #09-29-17, WHICH WILL AMEND THE
BUDGET FOR THE 2017-2018 FISCAL YEAR AND AUTHORIZING AMENDED
EXPENDITURES AS PROVIDED; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING FOR PUBLICATION; PROVIDING FOR
A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council approved it budget ordinance for the 2017-2018 Fiscal Year
on September 11, 2017; and
WHEREAS, this amendment was prepared and presented to the City Council and after
consideration, it is the consensus of the City Council to amend the approved budget ordinance;
and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS:
Section 1: The annual budget for the 2017-2018 Fiscal Year is hereby amended to increase
expenditures by $225,000 in the Electric Department as shown in Exhibit "A".
Section 2: Expenditures during the 2017-2018 Fiscal Year shall be made in accordance
with the amended budget approved herein, unless otherwise authorized by a duly enacted
ordinance of the City and said budget document shall be on file for public inspection in the office
of the City Secretary.
Section 3: If any section, article, paragraph, sentence, clause, phrase or word in this
ordinance or application thereof to any person or circumstance is held invalid or unconstitutional
by a court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of the ordinance and the City Council hereby declares it would have passed such
remaining portions of the ordinances despite such invalidity, which remaining portions shall
remain in full force and effect.
Section 4: This ordinance is effective immediately from and after its passage and the
publication of the caption, as the law and Charter in such cases provide.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Denton County, Texas, on this 16t" day of July 2018,
APPROVED:
Thomas Muir, Mayor
ATTEST:
Cheryl Price, City Secretary
53
Exhibit A
MEMO
Date: July 12, 2018
To: Alina Ciocan, City Manager
From: Mike Prater, Director of Electric Utilities
Re: Budget Amendment
Willowood Subdivision materials were not included in the 2017/2018 Budget. The dollar amount
needed from Capital Improvements to purchase materials is $224,963.80. This includes all material
quoted. And an additional $27,500.00 for verbal quote based on engineering for the switch cabinet
purchase.
54
INFORMATION ITEMS
55
�iOS
energy
Chris Felan
Vice President
Rates & Reaulatory Affairs
June 27, 2018
City Official
Re: Rider GCR - Rate Filing under Docket No. 10170
Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable
for the July 2018 billing periods. This Statement details the gas cost component of the
residential, commercial, and industrial sales rates for customers within your city. This
filing is for informative purposes only and no action is required on your city's part.
Should you have any questions, please let me know.
Sincerely,
Attachment
Atmos Energy Corporation
5420 LBJ Freeway, Suite 1800
Dallas, TX 75240 56
P 214-206-2568 F 214-206-2126 Ch€istopher.Felan@atmosenergy,com
ATMOS ENERGY CORPORATION
MID-TEX DIVISION
STATEMENT OF RIDER GCR
July, 2018
PREPARED IN ACCORDANCE WITH
GAS UTILITIES DOCKET NO. 10170
Part (a) - Mid -Tex Commodity Costs
Line
a
(b)
1
Estimated Gas Cost per Unit:
$0.23263
2
Estimated City Gate Deliveries:
52,676,630
3
Estimated Gas Cost:
$12,254,164
4
Lost and Unaccounted For Gas %
2.5932%
5
Estimated Lost and Unaccounted for Gas
$317,775
6
Total Estimated City Gate Gas Cost:
$12,571,939
7
Estimated Sales Volume:
52,383,030
8
Estimated Gas Cost Factor - (EGCF)
0.24000
9
Reconciliation Factor - (RF):
0.00000
10
Taxes (TXS):
0,00000
11
Adjustment - (ADJ):
0.00000
Btu Factor
Per MMBtu
12
Gas Cost Recovery Factor - (GCRF)
0.24000 per Ccf
0,1024
$2,3438
Part (b) - Pipeline Services Costs
Line
(a)
(b)
(c)
(d)
Rate R
- Residential
Rate C - Commercial
Fixed Costs
13
Fixed Costs Allocation Factors [Set by GUD 10170]
100,0000%
64.3027%
30.5476%
14
a. Current Month Fixed Costs of Pipeline Services
$35,091,939
22,565,064
10,719,745
15
b. Plus: Second Prior Month Recovery Adjustment
$0
$0
$0
16
Net Fixed Costs
$35,091,939
$22,565,064
$10,719,745
Commodity Costs
17
a. Estimated Commodity Cost of Pipeline Services
$2,583,395
1,563,055
780,285
18
b. Plus: Second Prior Month Recovery Adjustment
$0
$0
$0
19
Net Commodity Cost of Pipeline Services
$2,583,395
$1,563,055
$780,285
20
Total Estimated Pipeline Costs (Line 16 + Line 19)
$37,675,334
$24,128,119
$11,500,030
21
Estimated Billed Volumes
69,797,920 Ccf
46,587,480 Ccf
22 Pipeline Cost Factor (PCF) [Line 201 Line 21] 0.34570 Ccf
23 Gas Cost Recovery Factor - (GCRF) [Line 12] 0.24000 Ccf
24 Rider GCR 0.58570 Ccf
25
Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor of .1024 is used to convert from Ccf.
e
Rate I - Industrial Service
Rate T - Transportation'
5.1497%
1,807,130
$0
$1,807,130
240,055
$0
$240,055
$2,047,185
4,696,357 MMBtu
0.24680 Ccf $0.4359
MMBtu
0.24000 Ccf $2.3438
MMBtu
0.48680 Ccf Rate I - $2.7797
MMBtu
Rate T - $0.4359
MMBtu
57