08/06/2018-CC-Agenda Packet-RegularSANGER
* TEXAS
AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 6, 2018
7:00 PM
502 ELM STREET
SANGER, TEXAS
Call Meeting to Order, Invocation, Pledge of Allegiance.
2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The City Council is unable
to respond or to discuss any issues brought up during this section).
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Special Work Session Meeting, July 9, 2018
2. City Council Work Session Regular Meeting, July 16, 2018
3. City Council Regular Meeting, July 16, 2018
b) Disbursements.
c) Approve Re -appointing The Following Existing Board Member For A Two -Year
Term:
Library Board —
Beth Avery
d) Approve Interlocal Cooperation Agreement For Tax Collection Between Denton
County And The City of Sanger, Texas.
4. Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5. Conduct A Public Hearing Regarding the Replat of Part of Lot 1, Block A, of O'Dell
Addition, and Being 9.23 Acres in the C. Manchaca Survey, Abstract No. 790, and
Being in the Extraterritorial Jurisdiction (ETJ) of the City of Sanger, Generally Located
South of the Intersection of FM 455 and McReynolds Road.
6. Consider, Discuss and Act on the Replat of Part of Lot 1, Block A, of O'Dell Addition,
and Being 9.23 Acres in the C. Manchaca Survey, Abstract No. 790, and Being in the
Extraterritorial Jurisdiction (ETJ) of the City of Sanger, Generally Located South of
the Intersection of FM 455 and McReynolds Road.
7. Conduct A Public Hearing Regarding the Replat of Lot 1, Block A of SBRC Addition,
Being A Replat of Part of Lot 1, Block A, of O'Dell Addition, and Adding Part of Y.35
Acres of Tract, Being 2.00 Acres of Tract, Being 2.00 Acres in the C. Manchaca Survey,
Abstract No. 790, and Being in the Extraterritorial Jurisdiction (ETJ) of the City of
Sanger, Generally Located North of FM 455 and Approximately 1190 Feet East of the
Intersection of FM 455 and McReynolds Road.
8. Consider, Discuss and Act on the Replat of Lot 1, Block A of SBRC Addition, Being A
Replat of Part of Lot 1, Block A, of O'Dell Addition, and Adding Part of 22.35 Acres of
Tract, Being 2.00 Acres of Tract, Being 2.00 Acres in the C. Manchaca Survey,
Abstract No. 790, and Being in the Extraterritorial Jurisdiction (ETJ) of the City of
Sanger, Generally Located North of FM 455 and Approximately 1190 Feet East of the
Intersection of FM 455 and McReynolds Road
9. Consider, Discuss and Act on the Final Plat of Lots 1 -16, Block A of Arrowhead
Estates Addition, Being 3.504 Acres Situated in the H. Tierwester Survey, Abstract
No. 1241, and Generally Located East of Railroad Avenue and Approximately 215 Feet
South of the Intersection of Railroad Avenue and Willow Street.
10. Discuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings
on Tax Rate and Approve Resolution R #08-11-18 -- Establishing Date, Time and Place
for Public Hearings on Budget and Tax Rate.
11. INFORMATION ITEMS:
a. Monthly Financial Report -- June 30, 2018
b. Capital Projects Recap — July 30, 2018
c. Update to Atmos Energy Corporation's Conservation and Energy Efficiency Tariff
d. Rider GCR — Rate Filing Under Docket No. 10170 Dated July 26, 2018
12. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and
members of Council to bring forward items they wish to discuss at a future meeting,
A Council Member may inquire about a subject for which notice has not been given.
A statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting. Items may be placed on a future meeting agenda
with a consensus of the Council or at the call of the Mayor).
13. ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on
the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a
place convenient and readily accessible to the general public at all times. Said notice was
posted on the following date and time:I- at
M., and remained posted continuously for&,fi least 2�l hours prior to the scheduled time of
said meeting and shall remain posted,*J'dU me,6}tirg0 is adjourned.
1� � � •y � 114 �•, �,r
Cheryl Pti.tity Secretary
City of Sanger, Texas fi
This facility is wheelchair access IY1��o�'essible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at (940) 458-7930 for further
information. 2
CITY OF SANGER, TEXAS
MINUTES: CITY COUNCIL SPECIAL WORK SESSION
July 9, 2018 — 5:30 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell,
Councilman Lee Allison, Councilman Allen Chick
COUNCIL MEMBERS ABSENT: Councilman David Clark, Councilman Gary Bilyeu
The Mayor and three Council Members were present constituting a quorum,
STAFF MEMBERS PRESENT: Alina Ciocan, City Manager; Clayton Gray, Finance
Director, Cheryl Price, City Secretary.
1. Call Meeting to Order
Mayor Muir called the Work Session to order at 5:36 PM on July 9, 2018.
2. Budget Workshop.
Alina Ciocan, City Manager summarized noting that two meetings ago she provided
a brief overview of the budget, and we did not get to visit on the details of the budget
at the last work session on July 2nd. She noted that she covered the timelines at the
last meeting and provided them to Council. There are three main funds for
operations; the general fund, the enterprise fund and the internal service fund.
There are also other main funds and special revenue funds. She summarized
revenues. Property tax collections are at 3.2 million and we are ahead of
projections, sales tax is at $646,000 and should end right on projection. Building
permits year to date are at $212,000 and are expected to exceed projections by year
end. Municipal Court fines year to date are at $62,000 and they are expected to end
the year at approximately 25% below projections. The number from last
presentation in property tax projections has been adjusted. Property taxes were
trending at about 15%; and, they are trending about 14% over last year. Estimated
revenue is an increase of 9.6% and have rounded it up 10%. The certified tax rolls
will be available on July 25th and that is when we will determine the tax rate and the
property tax revenues will be calculated. We have updated the charts since the last
meeting and we have had a drop in assessed valuations; but, it has been steady for
the last three weeks. If nothing changes we are in ok shape, if it drops further, we
may have to look at minor adjustments to the budget. Enterprise fund revenues are
slightly below projections due to a mild winter. The good news is our consumption is
down; and, so is production cost. When we budgeted for the 2018-2019 Fiscal Year
we based it on projections that were provided by NewGen, who completed the study
a few months ago. Projections for electric revenues have been adjusted to account
for realignment of service territory that is expected to occur in October. On
Expenditures, there are some significant budget changes. Projected increases in
wholesale water costs; we have been provided preliminary estimates based on a
letter recently received by Upper Trinity of 1.5% which is less than originally
proposed. Internally, we have increased the water system maintenance funds to
$100,000 from $70,000 (previous budget year). The wastewater sysl�m
maintenance funds were increased to $150,000 from $130,000. The street system
maintenance funds were increased to $200,000 from $175,000. We have made a
change from the last budget presentation increasing the general fund transfer for
capital improvement for street rehabilitation to $600,000; in fiscal year 2017-18 it
was budgeted for $460,000, As mentioned at the last budget presentation, we have
allocated partial funding for the Electric Department to do a feasibility study; we are
going to have some significant IT funding for infrastructure for the Police Department
to accommodate for electronic storage, which is estimated at approximately
$77,000. We are working with our IT provider to see if they can lower the cost and
they are negotiating with a third party so that number may come down a little. Mayor
Muir noted that he understands this is for storage of all of the videos from the cars
and body cams, etc. There are different retention schedules based on the video
types and cases, some may have to be stored for up to 25 years. We have reduced
Enterprise Transfers in the electric storm recovery fund. She noted that she has
read memos where the goal was to transfer 2% of the revenues into this recovery
fund. Because of our tight funds we are proposing to reduce the transfer amount
for the fund to 1.58% which will be approximately $39,000 less. Mayor Muir noted
that this was agreed upon about 8 to 10 years ago and there was no money in this
fund and now the reserves have been built up and he noted that he personally is ok
with that cycle because right now we have a fund that we did not have years ago.
Ms. Ciocan noted that right now we have $926,000 in the storm recovery fund, so
this proposal would still put us at over 1 million dollars. We have eliminated the
enterprise transfer to 4A in the amount of $25,000 and the transfer to general fund in
the amount of $100,000 and this is because of a tight budget for enterprise fund;
and, trying to balance it. Another significant budget change is we allocated $75,000
for engineering services. Councilman Boutwell asked if we would be bringing on a
City Engineer. There was brief discussion regarding this and Councilman Allison
noted the expense of bringing on a full-time engineer, and noted he was not saying
whether we should or should not hire one, just discussing the pros and cons. Mayor
Muir noted that we are going to see how it plays out and that staff has been
researching the feasibility of hiring an in-house Engineer. We have also increased
Development Services budget by $50,000 both on the revenue; and, expenditure
sides for third party reviews. Basically, the plan is to process the development plans
and charge the applicant; and, Council will see an ordinance at the next meeting
which spells out the details. Ms. Ciocan noted the on -going Capital Projects: the
McReynolds Road reconstruction and the Wastewater Treatment Plant
rehabilitation. Upcoming Capital Projects are the FM 455 widening project and we
have tried to estimate the engineering costs and are putting a time line together.
Councilman Allison brought about some brief discussion regarding the engineering
details and what the costs and processes could be; along with, what the city's
responsibilities and TxDOT's responsibilities would be. It was noted that staff has
been doing research regarding FM 455 that may possibly help with some of the cost
if we can find the information we need. Councilman Allision noted it was good we are
looking ahead. With FM 455 construction in mind, we have to look at the
reconstruction of Plum Street as an alternate for traffic during construction. In
looking at past information, it looks like Plum Street was proposed from 5tn to 10tl
street and we are looking at embarking on the construction and engineering of Plum
Street for the relocation of utilities, this fiscal year we will get the engineering done
and are getting updated estimates right now and that is in the capital projects. On
the outflow pipeline project we are working on also getting estimates and the
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engineering plans are 90% complete but as far as going for construction we are
looking at finalizing that timetable as well. The painting of the Acker Tower has been
deferred from this fiscal year and will be in the budget again and hopefully we will
get to it in the 18-19 budget year. The Railroad Lift Station formerly known as
Cowling Road Lift Station is in the capital projects to purchase easements this year.
At some point, we are going to have to look at buildinglimproving Marion Road and
Bolivar Street; and, we have a lot of projects that have been identified in the updated
CIP plan and have been prioritized based on need. On personnel changes, we have
implemented the pay plan that was approved this fiscal year which basically
increased wages in all departments. We are proposing one (1) additional firefighter
position, along with pursuing the Safer Grant to add three (3) positions. We are
proposing a 3% merit increase for staff. The city's TMRS rate increased from 7.93%
to 8.05%. General Fund proposals are the same numbers as what was presented in
the packets. We have modified Police and Fire budgets and are including some
equipment that was not part of this fiscal year. In Development Services you will see
in increased budget to account for the Planner hired this year and to include the 3rd
party engineering fees for subdivision reviews. She provided slides on the proposed
Enterprise Fund and Internal Service Fund. New equipment requests included next
year are: Police - two (2) patrol vehicles, five (5) Tasers and the additional IT
storage; Fire - has a requested some additional equipment as well; Parks -
completing Phase 11 of the irrigation controls and sidewalks at the downtown park;
Water - Painting the water tower that has been deferred from this current year to
next fiscal year; Finance — A utility payment kiosk that was deferred from this current
year. Councilman Allision asked if we defer the projects do we allow for increases
in cost for items such as the painting of the water tower. She noted that she has
been informed that the quote on the Water Tower painting is still a valid quote at
$104,000. On 4A, we actually had in this budget year to update our Comprehensive
Land Use Plan and have increased the amount from $35,000 to $45,000. As
mentioned earlier we have eliminated the transfer from the Enterprise Fund of
$25,000 to 4A. For 4B there is an allocated $50,000 for Community Grant Projects.
As Council may recall the guidelines for the program were recently approved. These
projects will be approved on a case by case basis. They have also allocated
$15,000 for master planning phase II of Porter Park on the other side of the highway.
Councilman Boutwell noted he thought that we did some preliminary engineering on
the Porter Park Project about a year or so ago. City Manager Alina Ciocan noted
that we did do preliminary work and are looking at updating that and master planning
in phases because we cannot afford to do it all at the same time. The board
requested to see some options. We are also pursuing a grant for a trail system and
we have not heard whether we received it yet this year. They wanted to start with
the trails and would like to get the park going. On the horizon, we are looking at
additional staffing and additional equipment and vehicles for new staff. She
summarized the big capital projects that are looming; utility relocation for FM 455;
reconstruction of Plum Street; and, construction of the outflow pipeline. We will be
looking at a new ladder truck for fire; a new fire station; and, a new library. There
are a lot of big projects ahead of us. Along with that we will be continuing to
maintain and address current needs for the community as far as streets, water and
wastewater system maintenance. Councilman Boutwell asked how near on the
horizon we expected some of those things, such as the new ladder fire truck. Brief
discussion ensued. Councilman Allison brought up street improvements and he
noted the importance of quality inspections. There was discussion regarding
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property taxes and Mayor Muir noted that if the School District gets the Bond
package pushed through, the property taxes may go up; and, most likely it won't be
because of the City. He noted that we do need to be supportive because the school
district needs it. We have always tried to work within our budget and our bonding
capacity. There was additional discussion regarding the road improvements. It was
also noted that in the future we need to think about the utilities for the 1-35
Extension. Councilman Chick noted that it sounds like staff has a good grasp on
the budget and the Council will try to give as much direction or guidance as they
can. He noted to Alina Ciocan, City Manager that personnel seemed to be the
biggest challenge and made a compliment that she is doing a good job and thanked
her for the information tonight. Alina Ciocan, City Manager noted on the original
budget timeline there would be another meeting on the 16th and since we had
discussions tonight we will take it off of the calendar if Council is ok with that.
Councilman Boutwell complimented staff that this was a big task and the City
Manager and staff deserve compliments on the effort that was put into it and the
adjustments that have been made. Down the road as we keep growing he noted at
some point in the future we need to look at the contracting such as the mowing and
do it in house, instead of contracting out. Staff noted that we will take a look at it and
see if there is a more economical way to do the contracting and do what is best for
the city. Councilman Boutwell asked if the City has code enforcement. Ms. Ciocan
noted that Ronald Kinney in the Police Department is the Code Enforcement Officer
who enforces all of the codes. It was noted his concern was regarding dilapidated
buildings and it was noted that dilapidated building would be taken care of through
Development Services. It was noted that dealing with a property maintenance code
takes a lot of staff and time. Mayor Muir noted that there is quite a bit of rehab going
on the city and this will help the property tax valuations and the appearance of the
city.
3. Adjourn.
There being no further business, Mayor Muir adjourned the Work Session at 6.33
PM.
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A
CITY OF SANGER, TEXAS
MINUTES: CITY COUNCIL WORK SESSION
July 16, 2018 -- 6:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell,
Councilman Lee Allison, Councilman Allen Chick Councilman David Clark
COUNCIL MEMBERS ABSENT: Councilman Gary Bilyeu
The Mayor and four Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Alina Ciocan, City Manager Clayton Gray, Finance
Director, Cheryl Price, City Secretary,
I. Call Meeting to Order
Mayor Muir called the Work Session to order at 6:02 PM on July 16, 2018.
2. Presentation on Potential Annexation of Property Located at the South East
Corner of FM 2164 and FM 455.
Planner Muzaib Ruiz advised the applicant is present at the meeting and would like
to make the introduction.
Mayor Muir noted that Councilman Lee Allison recused himself from the room
because his engineering firm represents the applicant.
Engineer Shafer Harris of Allison Engineering was recognized to make the
introduction and provided handouts to the Council. He noted that at the last City
Council Meeting they were requested to go back and make a plan and come back
with more details. He summarized the vision for the property. He noted that it is
mainly divided into three lots. On Lot 1 there is an existing 50 x 50 foam insulation
business which his client is currently operating. On Lot 2, they envision, with the
proximity of the lake, that it would be advantageous to serve the lake visitors with a
boat storage facility. He noted, the applicant has a large boat and it is hard to find a
place to store it. For Lot 3, they are hoping to open it up for a commercial site for
someone to come in and develop. Maybe a quick trip type service store, restaurant,
car wash type facility. He will be getting two entrances from TxDOT — one on FM
2164 and one on FM 455 and also will have a private 24-foot-wide concrete drive.
Possibly it will be widened in the future to a 46-foot drive. The property will be
serviced by Green Springs Water Supply and they do not provide fire protection level
of service. For his buildings they would not be sprinkled and for the commercial
buildings they would just have to go by code. The sewer would be onsite septic and
there is plenty of acreage for that service. As far as phasing, he is hoping to
continue his business as is, as a means of economic venture and quickly put in the
road, and then put in the boat storage and leaving Lot 3 for development as
developers come in. He noted there are some other items that will be flushed out
with staff. Such as when does he need to bring his site with the existing business up
to code and into compliance, i.e. paved parking, etc. They are hoping for a 3-yea7to
5-year scenario. The question of the boat storage being paved or gravel was
addressed. They are looking at a heavy gravel, with a six -inches on compacted sub
base and some sort of stipulation on when they would have to pave that area. He
noted they have met with staff regarding the process of annexation and are
proposing to bring it in as Business District 2 (B-2) zoning. He noted that they would
like to develop it in a Planned Development. Councilman Boutwell asked when they
are planning to upgrade the site to code compliance. Mr. Harris noted that as they
are annexed into the city they would ask for the time period which they would have
for compliance. Mayor Muir shared his opinion and noted that the primary issue is to
get the business compliant and in a jurisdiction that is going to be business friendly
and help him grow. Mayor Muir noted that is to zone it in a Planned Development.
Initially take in Lot 1 and let everything else come in under Agricultural leaving the
other property as a blank canvas. That possibly, it may not need to be storage in the
future. When they are ready to take phase 2 on, down the road, we can look at what
is needed at that point. Councilman Chick asked what the burning purpose is.
Mayor Muir noted that he there are some zoning issues and the would have to go in
front of Lake Ray Roberts to get approval to have his existing business. Mr.
Hendricks was recognized and stated that he had built in the County before and did
not realize that Lake Ray Roberts had its own Planning and Zoning Board and he
went to pull permits for his business and it was not the right permit. In the process of
pulling the wrong permit it made some people upset and he does not feel he would
get the same open-door policy he gets with Sanger. As of right now he does not
have any options and they would like him to start over and they will not give him the
zoning to have the business. It is built to code as far as the County goes. Ray
Roberts wants it to be zoned commercial as soon as possible and they are not willing
to do that. He noted that if they zoned it commercial that does not mean he will get
the permits he needs to continue his business. Mayor Muir noted that the benefits to
us would be control of the hard corner and also to see it develop into something.
There was discussion as to what the property could hold with the prime location for
the future. There was discussion as to the property being boat storage for such a
prime piece of property. City Manager Alina Ciocan noted that staff could assist with
working up a Planned Development with specific commercial uses, etc. Mayor Muir
noted that the Council is probably going to be open to doing the annexation with a
Planned Development Zoning but not just straight commercial zoning. There was
extensive discussion regarding the zoning. Councilman Boutwell noted that it is
important for the future development of the site that they need to have a water
source for fire suppression. Councilman Clark noted for the record that he did not
have heartburn regarding the boat storage. He stated that he felt the applicant is a
smart businessman and if something else comes along that he will probably do
something better. He noted he did not have any problem with the annexation and
helping him with the firestorm he seems to be in. Mr. Harris summarized what he
believed he was hearing from the Council. That the city is not looking for another
boat storage in the area, long term. The SUP option would be a midterm use. He
noted that the City does not have the infrastructure in place that would currently
support a hotel or restaurant on that corner at this time. Mayor Muir noted that to get
consensus, they need to figure out what they would like to do and draw it up with the
energy tech portion and come back for zoning on the rest of the property. He noted it
would go to Planning and Zoning and to the Council. Councilman Chick reinterated
that if the boat storage was on a side road he would not mind but this is a prime
visible location. Dotting the whole FM 455 with boat storage does not do any good
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for the city. It does good for the owner getting the rental fee. He noted he would like
to see it be beneficial for the area and not just the developer. Councilman Boutwell
noted there may be several upscale homes being built and they may not be happy
with the boat storage facility. There was brief discussion regarding the
development of the property. Mr. Hendricks noted concern regarding the driveway
and was told that the feeder driveway (farm drive) would go away after the property
was zoned. It was noted that he would have to go to TxDOT and ask that question.
Mr. Harris asked about the items that would be necessary regarding bringing the
property up to compliance on the Energy Tech site and if they would be allowed
some time to come into compliance. Mayor Muir suggested that could be written in
black and white in the PD and there was a general consensus that this it could be
amenable by the council members.
3. Presentation by Developer on Proposed Public Improvement District (PID) for
the Lakes at Lane Ranch Development.
Mr. Ed McBirney was recognized and advised that they are presenting a Public
Improvement District (PID) development for The Lakes at Lane Ranch. They have
brought several people with them Homeyer Engineering, O'Brien Architects, TBG
Partners — the land planning consultant, T. Wilson and Associates for the PID and
FMSbonds Inc, for the bonds and Leadership Traffic Services representing the traffic
study. He introduced Jennifer Butler to make the presentation. She summarized
that they are proposing a new and improved 350-acre mixed use commercial and
residential mixed -use community. She presented renderings noting there is 250,000
square feet of commercial office retail (medical, restaurants). The commercial being
on the northwest part with a micro -hospital and medical office buildings, there will be
restaurants overlooking the lake. There is a market with a grocer and the strip retail
neighborhood, commercial providers. The silos and promenade with a barn, a
farmer's market and splash pad. The northwestern part of the community is boat and
RV storage. There is a senior living component with senior living patio homes which
are assisted. Single family housing development with catch and release ponds, 2.5
acres of fully lit bike trails and lit dog park walking trails. The first phase of the
project is the commercial aspect. The website is www.thelakesatianeranch.com
where there is further detail. They want to make this happen through a Public
Improvement District and introduced T. Wilson and Associates to present the
information on the PID and the time frame when everything would come into fruition
with the Council guidance. Mr. Kirk Wilson was recognized and noted that at the
last work session the Council was briefed by the City's financial adviser on two tools
that are available to cities that are being used throughout the metroplex and the
state, one being the Public Improvement District (PID) and the other being the Tax
Increment Reinvestment Zone (TIRZ). These types of tools are used on this type of
project, as large as it is, a large master planned community, which will be built out
over a number of years. What they would like to do is over the next 60 to 90 days is
negotiate a development agreement with the city that would include all of the
components of what they will be building, how they will be building them; and, also
the tools they would use developing the property. As discussed at the last work
session the PID would be created just over their land area. All of the landowners in
the public improvement district would be consenting to this improvement district.
This would be a zone that would be entirely in the city boundary and the
development agreement that would be negotiated would set out the terms that would
9
be levied on the property. In that particular discussion and dialogue the rate of
taxation or assessment within the area will be studied and the city will make sure that
it is appropriate for that particular land area. They will have to make sure that the
level of assessment is appropriate for them to be able to sell property within the
boundaries through the builders and the commercial properties as well. He noted
that at the last meeting Councilmember Bilyeu asked what they are building and how
will they get it done. He stated that this could be part of the dialogue and they can
figure out what the items are. There are things that the developer needs done and
they will be discussing those too. What they would like to do is have the City Council
at the next meeting to approve a professional services reimbursement agreement
that the City's financial mentioned last week. That agreement with Council approval
would allow the developer to put a deposit up with the city and with that deposit the
city would pay the professionals necessary so that the city is not out any funds during
the negotiation process. As the professional's bill and the escrow is depleted the
developer will then pay bills on a monthly basis through invoice. The people paid on
the city side would be the financial advisor, the attorneys, or other consultants that
the city chooses to bring in. On the developer side they would have obviously have
their attorneys, consultants and through that process, this is something that cities do
throughout the state on a regular basis. He noted he would answer any questions.
Councilman Boutwell asked how many PID's T. Wilson has been involved with and
were they all successful. Mr. Wilson stated 60 to 70; and, when you say "all
successful" you have to talk about how the process works. He noted a public
improvement district is created and then the next step is a levy is put in place and
then from a levy perhaps bonds or issued or payments are made and the developer
is made whole over a longer period of time. Some of the projects he has worked on
have resulted in bonds being issued and noted that it was in Trophy Club with a
project known as The Highlands. He mentioned other PIN he was involved with,
noting some are large and some are small, and when you talk about the success of a
PID, the answer to that is no. The only one that is having financial problems right
now is in Galveston. Councilman Boutwell stated that when he said successful he
clarified that he wanted to know how many strenuous tasks they had to complete and
ran smoothly with no legal battles, etc. Mr. Wilson stated he could not name one
where there were any legal problems. Councilman Boutwell noted that they said it
takes 50% of the landowners and asked how many landowners there are involved
with the development of the property. Their approach is 100% of the property
owners. There will be two basic entities the developer and the other parcels are
subsidiaries of Lane Ranch. There are only two property owners involved.
Councilman Allison asked for clarification regarding the agreement he is planning on
bringing to the next Council meeting. That it is basically going to be a participation
agreement to put monies aside from $50,000 to $100,000 for the city's expenses.
After that there would actually be preparation of the actual developer's agreement
itself. In that developer's agreement it would not have the final answers but would
assess items such as the service area impact analysis. What is the impact on our
water, wastewater, drainage and transportation systems, as well as a zoning
package so we can get all of the zoning in place up front and maybe some kind of
phasing so we can see that the amenities come sooner instead of later. Some idea
from the developer where he plans on starting and bringing things in. Mr. Wilson
noted that Councilman Allison touched all of the relevant points. They will be delving
into every issue the city thinks is relevant to the project; and, they of course want
their points addressed. They will go through the process and hopefully be successful
10
in bringing back a development agreement that the City Council will approve.
Councilman Boutwell noted that he was told they have done an impact study. Mr.
McBirney was recognized to answer the question and stated they have completing a
traffic study and also doing a study on the water lines and the sewer. Everything
related to Lane Ranch that the PID requirements ask for. All of those issues are
being addressed. Councilman Boutwell asked if this would be Mr. McBirney's first
PID. Mr. McBirney stated that it is his first one. Mr. McBirney has not track record
with PIDs'. Mayor Muir noted that the initial agreement to proceed further needs to
be material enough that we can engage appropriate representation. Councilman
Allision said $50,000 to $100,000 and we need to make sure that is adequate before
we even go forward. He noted that things that he sees are the RV sites and
ultimately, we have to have some of those services and noted that he did not feel
that the open-air market is the highest and best use. To the water and infrastructure,
Bolivar Water has the CCN and it may have to be acquired somehow. It was noted
that half of the property is the city's CCN and half Bolivar Water. He noted he has
met with the school regarding school acreage. He noted firehouses, etc., all need to
be on the wish list and that they have an obligation to include take care of thier
partners in the community. Mr. McBirney noted that they would address everything
and that he is having a difficult time with Bolivar Water, they are not a seller at this
time. There are some legal ramifications they can explore as far as decertification.
There was discussion regarding the problems with splitting of the water service area,
that there would be areas where the water would be served by Bolivar Water and the
sewer by the city of Sanger. There was brief discussion regarding the roads and
impact on traffic. Mr. McBirney noted that it would take at least 60 days for the traffic
study to be completed. Mayor Muir asked Ted Christensen the City's financial
advisor who was present, if the Council has been asking all of the right questions.
Mr. Christensen advised that the Council is asking the right questions; however, the
developer is being a little optimistic to have a professional services agreement ready
by the next meeting. He would need time to review it and this would not happen by
the next meeting. Mr. Christensen noted that the developer needed to send him a
draft of what they are proposing so he can review it with the attorneys and let them
know what would be appropriate. Mr. Wilson noted that they would put together
something very simple that the developer would pay within 30 days. Mr. McBirney
noted that there are a lot of things that need to be addressed and what they are
asking is that it be done all at one time. It was noted that it took 9 months to get the
agreement done last time. As far as the professional services agreement Mr. Wilson
stated he could send a copy tomorrow and the City could work with it.
4. Overview of Regular Items on the Agenda.
No items.
5. Adjourn.
There being no further business, Mayor Muir adjourned the Work Session at 7:04
PM.
11
CITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
July 16, 2018 — 7.00 PM.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Lee Allison,
Councilman David Clark, Councilman Bill Boutwell, Councilman Allen Chick
COUNCIL MEMBERS ABSENT: Councilman Gary Bilyeu
The Mayor and four (4) Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Alina Ciocan, City Manager; Cheryl Price, City Secretary;
Clayton Gray, Finance Director, Ramie Hammonds, Director of Community
Development; Muzaib Riaz, Planner.
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
The Regular City Council Meeting was called to order by Mayor Muir on Monday, July
16, 2018 at 7:14 PM. The Invocation was given by Councilman Allison. The Pledge of
Allegiance was led by Councilman Clark.
2. CITIZEN INPUT: (Citizens are allowed 3 minutes to speak The City Council is
unable to respond or to discuss any issues brought up during this section).
No citizens approached the podium who wished to speak on items not on the agenda.
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session Meeting, July 2, 2018
2. City Council Regular Meeting, July 2, 2018
b) Disbursements.
c) Approve appointing the following citizens to open board positions for a two-
year term:
Library Board —
Amanda Ford
4A Board —
Victor Gann
413 Board --
Carrie Bilyeu
Councilman Boutwell made a motion to approve the Consent Agenda as presented.
Councilman Clark had a couple of questions regarding disbursements. He asked how
12
the City purchased vehicles and staff noted it was through the Buy Board. He asked
who Belcheff was and staff noted it was the third -party engineer that does civil plan
reviews for the city. The motion was seconded by Councilman Clark. The motion to
approve carried unanimously with a 4-0 vote, Councilman Bilyeu absent.
4. Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
5. Presentation of the Government Finance Officers Association (GFOA)
Distinguished Budget Presentation Award.
City Manager Alina Ciocan proudly announced that the City has received a
Distinguished Budget Presentation Award for the Fiscal year 2017-18 from the
Government Finance Officer Association (GFOA). Also, Clayton Gray, Finance Director
individually received a Certificate of Recognition for Budget Preparation. The Mayor
and Council congratulated Clayton Gray and expressed appreciation to staff for a job
well done through this transition period. A photo was taken of the awards with the
Mayor, Council and Finance Director.
6. Conduct a Public Hearing Concerning a Request for Approval of Alternative
Exterior Building Materials and/or Design for a Proposed Commercial Building
Located at 600 N. Stemmons Freeway.
Director of Development Services Ramie Hammonds summarized the request for the
public hearing. She advised this is the site where the Holiday Inn Express is proposed
to be built. The applicant is proposing to use EIFS in place of stucco for a masonry
requirement as an alternative building material. Our ordinance does require that
anything built within 250 feet of 1-35 be 100 percent masonry.
Mayor Muir opened the public hearing at 7:21 PM and solicited anyone wishing to speak
on this item. There being no one who approached the podium, the public hearing was
closed at 7:22 PM.
7. Consider, Discuss, and Act on a Request for Approval of Alternative Exterior
Building Materials and/or Design for a Proposed Commercial Building Located at
600 N. Stemmons Freeway.
Dev Surati, the applicant for the Hotel site was recognized. He stated he and his father
-in-law have built several hotels and they look at stucco as old school and EIFS as new
school. He stated they like to use EIFS because it gives them a higher "R" value, it is
easier to repair, you don't have to repaint it as often, it is not as heavy and it is flexible.
When stucco gets hot it permeates the heat through the concrete and moisture can be
an issue. Overall, it is a better product. Councilman Boutwell asked what exactly EIFS
is, how it is done. Mr. Surati explained that they start with the plywood and on top of
that they glue foam for "R" value and on top of that they put a mesh and a scratch -coat
of cement and on top of that is where the EIFS goes which is a synthetic stucco which
is polymers. It looks identical to stucco. It was noted there is a picture in the council
packets. Staff noted that Taco Bell is also an EIFS facade. Councilman Allison noted
that he did a little research on EIFS and noted the problems with EIFS were either poor
design or poor construction. He noted there is a company that does moisture intrusion
analysis specifically for EIFS. He explained what he learned in his research on the
13
subject and noted if we have sufficient coverage and inspections of the material it should
not be a problem. He stated he did not know how comfortable staff is with this and if
they would want to bring someone in for inspections. Director of Development Services
Ramie Hammonds advised that if staff has concerns can require third party inspections
and noted that our inspector has inspected EIFS before. If an expert opinion is wanted
we could certainly do that. Mr. Surati noted that EIFS is more flexible than stucco. He
also noted that they have several inspections; one from the city, IHG inspects and the
banks third party inspection company on top of two other companies that come and
inspect their building as well. There was additional minor discussion regarding the
inspections. Councilman Allision noted that it sounded like staff is familiar with the
product and if all inspections are made he did have a problem with it. Councilman Chick
asked how many square feet the building was going to be. Mr. Surati stated 48,000
square feet. Councilman Clark noted the rendering of the facility and asked if the
drawing was what it was going to look like. Mr. Surati stated it was exactly what it would
look like. Mayor Muir suggested contingencies that if the alternative material is used
that it conform with the visual and structural requirements and be attached to the
approval. Councilman Clark asked how long EIFS has been out and Mr. Surati stated
since the sixties. There was additional discussion regarding Taco Bell and it being the
first building in Sanger with EIFS and it went before Council. Councilman Allison noted
that most of the problems were between the sixties to the eighties, and most of the
problems were just bad construction. Mr. Surati noted whether you do EFIS or stucco,
it had to be done right.
A motion was made by Councilman Boutwell to approve the alternative exterior building
materials and/or design for the proposed commercial building located at 600 N.
Stemmons Freeway contingent on sufficient inspection to insure structural integrity of
the EFIS and conformity with all of the visual renderings as presented in the agenda
packets. The motion was seconded by Chick. There was additional discussion on EFIS
and it was noted that all Dairy Queens are now constructed with EFIS and it is becoming
a more preferred material than stucco. The motion to approve carried unanimously with
a 4-0 vote, Councilman Bilyeu absent.
& Consider, Discuss and Possibly Approve Issuing a Request for Proposal (RFP)
for Solid Waste and Recycling Services.
Finance Director Clayton Gray summarized the Request for Proposal (RFP) for Solid
Waste and Recycling Services. He noted the contract with our current provider is up
on December 31 st of this year and staff is proposing an RFP to go out for services. The
current provider Waste Connections has been with the city for 20 years. The current
contract that is expiring was from 2014-2018. The rates that we have right now went
into effect February 1 st of this year. Staff (Alina Ciocan, Cheryl Price, Clayton Gray) met
with Waste Connections on June 14th and they came and met with Council on June 18th
and made a presentation. In early June two other providers contacted the City Manager
and wanted to meet which were Community Waste Disposal CWD and Frontier Waste
Solutions. All three providers asked if we were issuing an RFP. There was discussion
during the meetings regarding going to once a week pick up. Mr. Gray noted he did
research and within a 30-mile radius there were 35 cities and out of the 35 cities, 31 of
them have once a week residential collection. Only four cities still do twice a week
collection other than Sanger. Outside of Denton and Gainesville, who do their own
collection, there are five providers who provide for all of the rest of the collection. One
of the providers is Sanitation Solutions and they only do one city, which leaves four
providers for the area. He mentioned the recycling program and to what extent staff
14
has been proactively addressing the issue to improve the problems with the
contamination of the recycling which recently has become an issue. Mayor Muir noted
that Waste Connections told the Council that every city out there has the same
problems, that it is not really just a Sanger issue. Staff would like to issue an RFP for
services and would like to ask for pricing for once a week and for twice a week service.
The proposal would ask for all of the same services we have right now. As far as rating
and ranking the proposal, staff is looking at qualification criteria for the services; what is
the level of service they are going to provide, does it match what we need; qualifications,
their experience, references, reputation, financial stability; and, financial consideration
-- what is the impact to the consumer and what their bill is going to be and what is the
consideration to the city and community. As an example, he noted that Waste
Connections has helped the city and community out with some items such as the annual
trash off and other such items; and, provided the services at no charge. Mayor Muir
asked if we could be specific as to what we are asking for. Mr. Gray noted that our
current contract does have specific language and staff is looking at including specific
language in the RFP. There was brief discussion regarding bulk pick up and Waste
Connections has done a good job at picking up the bulk. The current contract does not
limit the amount. Councilman Allison noted he did not want to take advantage of a
provider either. He also asked if it would have to be awarded to the lowest bidder. Mr.
Gray stated that it did not and would be rated on all of the criteria he mentioned above.
The RFP submittals could be rated by staff and council as well. The final factors would
be charted and brought before Council for a final vote. Councilman Chick asked if we
are required to put out an RFP. It was noted that we are not required to put out an RFP.
City Manager Alina Ciocan noted that we have had the contract for 20 years and it may
be a good idea to see what is out there on the market. Councilman Boutweil noted that
after 20 years it should be looked at. Mayor Muir noted to Waste Connection's credit,
they have done a good job through all these years. It was noted that we may do some
separate outsourcing for brush pick up also because we have a hard time keeping up
with it at certain times of the year. Brush collection will not be included in the RFP.
Councilman Clark asked if there would there be a line item as to adding a second cart
and what the cost would be. He also noted that a problem with only one pick up per
week, there may a be a problem with trucks running overweight. There will be an
additional cost for an extra cart and the cost will be listed. This request is for Council to
approve for staff to go out for RFP.
A motion was made by Councilman Boutwell to approve issuing a Request for
Proposal (RFP) for Solid Waste and Recycling Services. The motion was seconded
by Councilman Chick. The motion carried unanimously with at 4-0 vote, Councilman
Bilyeu absent.
9. Consider, Discuss and Possibly Take Action on Ordinance #07-20-18 — Amending
Chapter 10 Subdivision Regulation, Exhibit A Subdivision Ordinance, Section 7
Filing Fees and Charges. Providing for a Repeal, Severability Clause, Penalty;
and, Effective Date.
ORDINANCE # 07-20-18
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON
COUNTY, TEXAS, AMENDING CHAPTER 10 "SUBDIVISION REGULATION" OF
THE CODE OF ORDINANCES, EXHIBIT A "SUBDIVISION ORDINANCE" BY
AMENDING SECTION 7 "FILING FEES AND CHARGES"; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A
15
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE IN
ACCORDANCE WITH SECTION 1.109 OF THE CODE OF ORDINANCE FOR
VIOLATIONS; AND PROVIDING FOR AN EFFECTIVE DATE
Director of Development Services, Ramie Hammonds summarized that the Ordinance
is to add or amend fees where the city has been absorbing the costs. The following
chart reflects the research done by staff which shows what other cities around us are
doing; as well as, the fee(s) the city currently collects; and, the proposed fee(s).
She noted that we are looking at Conveyance Plat fees of $200 + 3.00 per lot. This is in
line with what other cities are doing. Some of them may be a lesser fee but, more per
lot, it balances out. For a Plat Vacation we are looking at a flat $200 fee. For a plat
filing fee we are looking at $100 which will cover the filing fee. Public Notification fee of
$100 to cover the advertising fees. There are two other fees, the Construction Plan
Review and an a) 1 % of the total public improvement construction cost, or b) 100% of
all 3rd party review cost + 5% administrative fee (min $150) $3,000 deposit. She noted
that staff was concerned with the way this is worded and came up with some different
language, instead of just stating "or" state the following for "b) In the event that 3rd party
review is utilized, the applicant shall be charged 100% of all 3rd party review cost plus
an administrative fee of 5% of the total cost of the 3rd party review (minimum $150.00)."
She noted this wording was not in the current ordinance and it could be changed and
gave a few options. Either way it takes the question out of it being decided by the
developer. Also, this was written so if we ever do have an engineer on staff we could
charge the 1 %. She noted that there is also a requirement for a $3,000 deposit required
at the time of plan submittal and if the cost exceeds the $3,000 the remaining balance
would be paid at the time of plan approval and if the cost is less than the $3,000 the
amount will be issued at the time of plan approval. This would allow for the city to pay
for the review of the plans. She also noted that there is a Public Improvement
Construction Inspection fee. She noted that this was for Public Improvements which
include water, wastewater, streets, drainage. She noted we are in line with what other
cities are charging, there are some lower, some the same as the proposed fee and two
that are at 5%. Councilman Allision said that one thing that is supposed to be included
in that fee is the city's cost to bring in a laboratory to run tests. He noted that a lot of
the cities have quit doing the tests and are requiring the developer to do the testing and
that is something that he felt we should be considerate of. He also noted that inspectors
are available eight hours a day, five days a week, and it is very common to charge for
weekend inspections. On the engineering fee the 1 % he felt was very high -- the
average infrastructure per lot is $20,000 and 1 % is $200 so for say, Sable Creek 75 lots
that is $15,000 for a review fee. Staff noted when we look at that 1 % is we are looking
at recouping costs that we are out which would not only be the salary of the engineer,
but also his benefits, the equipment necessary to do his job, the building, etc. There
was discussion regarding the 1% fee and Ramie Hammonds noted that it would also
cover any legal issues or specialized 31d party engineering type items that come up.
That it seems to be a standard with several other cities. Mayor Muir noted he would like
to see it adopted and we can always come back and adjust it. Councilman Allison noted
if he had a choice he would pick the consultant review every time and he noted he does
not have a problem as long as we go forward thinking about it. Councilman Chick noted
he agreed with the Mayor and to come back and adjust it in the future but we do want
our expenses covered. It was noted that the Council liked the wording for Construction
Plan Review that, "The appropriate method of determining the civil plan review fee will
be decided by staff." Councilman Clark asked about the various plat fees and it was
16
noted that there have not been any conveyances of plat and only one vacated plat in
recent times.
A motion was made by Councilman Allision to approve Ordinance #07-20-18 —
amending Chapter 10 Subdivision Regulation, Exhibit A Subdivision Ordinance, Section
7 Filing Fees and Charges. Providing for a Repeal, Severability Clause, Penalty, and,
Effective Date, with the adjustment to the Construction Plan Review section that the
appropriate method of determining the civil plan review fee will be decided by staff. The
motion was seconded by Councilman Boutwell. The motion to approve carried
unanimously with a 4-0 vote, Councilman Bilyeu absent.
10. Consider, Discuss and Acton Ordinance #07-21-18 —Amending Ordinance #09-
29-17, Which Will Amend the Budget for the 2017-2018 Fiscal Year and
Authorizing Amended Expenditures as Provided.
ORDINANCE #07-21-18
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
(BUDGET AMENDMENT 1) AMENDING ORDINANCE #09-29-17, WHICH WILL
AMEND THE BUDGET FOR THE 2017-18 FISCAL YEAR AND AUTHORIZING
AMENDED EXPENDITURES AS PROVIDED; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES IN CONFLICT; PROVIDING FOR PUBLICATION; PROVIDING
FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Muir noted for the record that Councilman Allision recused himself from the
meeting because his engineering company has done work on the Willowood project.
City ManagerAlina Ciocan noted thatthis budget amendment is driven bythe Willowood
Development coming online this year. The last time we had a development of this size
was about 13 years ago with the Quail Run Subdivision. Since it is a brand-new
development that is completely in our CCN District for Electric, the proposed budget is
for the amount needed to extend the city's electric system into the Willowood
development. This is just for the cost of expenses that the city will have. She noted
that moving forward, and looking into the future, in the budget for Fiscal Year 18-19 we
are including the cost for known future Development . If any additional developments
come in that we are not aware of, we may have to do budget amendments for them.
This transfer will be made from fund balance so we are not tapping into reserves.
A motion was made by Councilman Boutwell to approve Ordinance #07-21-18 —
Amending Ordinance #09-29-17, which will amend the budget for the 2017-2018 Fiscal
Year and authorizing amended expenditures as provided. The motion was seconded
by Councilman Clark. The motion to approve carried unanimously with a 3-0 vote,
Councilman Allison did not vote, he recused himself from the meeting, Councilman
Bilyeu absent.
11. INFORMATION ITEMS;
a. Atmos Energy Rider GCR -- Rate Filing under Docket No. 10170.
12. FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and
members of Council to bring forward items they wish to discuss at a future
17
meeting, A Council Member may inquire about a subject for which notice has not
been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to
place the subject on an agenda for a subsequent meeting. Items may be placed
on a future meeting agenda with a consensus of the Council or at the call of the
Mayor).
Councilman Allison noted he would like to see us update our zoning ordinance.
Specifically, the Business and Industrial District Zoning Districts. He noted there were
also a lot of °S" Specific Use Permits allowed in the tables and he did not feel that the
zoning lines up with what our vision is for the types of zoning in the tables. Alina Ciocan
noted that in next years budget there is a proposal for an update of the Comprehensive
Land Use Plan and Future Land Use Map. This process will include everyone, the City
Council, Planning and Zoning, 4A, 413, the Chamber, and citizens.
13. ADJOURN.
There being no further business Mayor Muir adjourned the meeting at 8:19 PM.
We
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Finance
Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
August 6, 2018 Cheryl Price, City Secretary
City Manager Reviewed/Approval Initials Date D� l
ACTION REQUESTED: []ORDINANCE ❑ RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ® OTHER EXPLAIN: APPOINT EXISTING BOARD MEMBERS
AGENDA CAPTION
Approve Re -appointing the Following Existing Board Member For A Two -Year Term 2018-2020:
Library Board -- Beth Avery
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS []OPERATING EXPENSE []REVENUE ❑CIP []BUDGETED ❑NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special
❑ $
BACKGROUNDISUMMARY OF ITEM
Beth Avery has been on the Library Board since 2014. Her term will be for two -years. Library Board
members may be reappointed up to three (3) successive terms for a total of six (6) years.
STAFF OPTIONS & RECOMMENDATION
NIA
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards,
• None
Commissions or Other Agencies:
NIA
47
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Finance
Reviewed by Legal
❑Yes
Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
August 6, 2018 Cheryl Price, City Secretary
City Manager Reviewed/Approval Initials Date IWIUM
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Approve Interlocal Cooperation Agreement for Tax Collection Between Denton County, Texas and the City of
Sanger, Texas.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ❑CIP []BUDGETED -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUNDISUMMARY OF ITEM
This is the annual Interlocal Cooperation Agreement for Tax Collection between Denton County and
the City of Sanger. This contract allows Denton County to act as tax assessor and collector for the
City of Sanger. The Effective Date of the Contract is for October 1, 2018 through September 30,
2019.
STAFF OPTIONS & RECOMMENDATION
NIA
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards,
• Interlocal Cooperation Agreement for
Tax Collection Between Denton County,
Commissions or Other Agencies:
NIA
Texas and Sanger Texas
THE STATE OF TEXAS §
COUNTY OF DENTON §
INTL'RLOCAL COOPERATION AGREEMENT FOR TAX COLLECTION
BETWEEN DENTON COUNTY, TEXAS, AND
THE CITY OF SANGER, TEXAS
THIS AGREEMENT is made and entered into this
b
1st
day of OCLO Cr 2018, by and between DENTON COUNTY'', a political
subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, the
City/Town of Sanger Denton County, Texas, also a political
subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY."
WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to
the provisions of V.T.C.A, Government Code, Chapter 791, the Interlocal Cooperation
Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and;
WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY
for the COUNTY to act as tax assessor and collector for MUNICIPALITY and
COUNTY has the authority to so act;
NOW THEREFORE, COUNTY and MUNICIPALITY, for and in
consideration of the inutual promises, covenants, and agreements herein contained, do
agree as follows:
1 of 14
2618-20191NTERL.00AL AGREEMENT
49
1.
The effective date of this Agreement shall be the I" day of October, 201 & The
term of this Agreement shall be for a period of one year, from October 1, 2018, to and
through September 30, 2019. This Agreement shall be automatically renewed for an
additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY,
unless written notice of termination is provided by the terminating party to the other
party prior to one hundred -fifty (150) days of the expiration date of the current terin of
the Agreement. MUNICIPALITY agrees to deliver this agreement no later than
September 5, 2018 or the first Monday of September 2018 in manner required by
COUNTY to fully execute said collection services by COUNTY.
11.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for MUNICIPALITY to
the maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor -collector, shall
serve as tax assessor -collector for parcels in the MUNICIPALITY for ad valorem tax
collection for tax year 2018, and each tax year for the duration of this Agreement.
COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for
MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to
do and perform all acts necessary and proper to assess and collect taxes for
MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and
attorney's fees.
2. COUNTY agrees to prepare and mail all current and delinquent tax
2of14
2010-2019 INTERLOCAL AGREEMENT
50
statements required by statute, supplemental changes for applicable property accounts,
as well as prepare and mail any other mailing as deemed necessary and appropriate by
COUNTY; provide daily and monthly collection reports to MUNICIPALITY;
prepare tax certificates; develop and maintain both current and delinquent tax rolls,
disburse tax monies to MUNICIPALITY daily (business day) based on prior day tax
postings. COUNTY agrees to approve and refund overpayment or erroneous payment of
taxes for MUNICIPALITY pursuant to Texas Property Tax code Sections 31.11 and
31.12 from available current tax collections of MUNICIPALITY; meet the
requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such
other records and forms as are necessary or required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for MUNICIPALITY and that such calculations will be provided at
no additional cost to MUNICIPALITY. The information concerning the effective and
rollback tax rates will be published in the form prescribed by the Comptroller of Public
Accounts of the State of Texas, and as required by Section 26,04 of V.T.C.A. Tax Code.
MUNICIPALITY shall notify tax assessor -collector no later than July 25th of each year
that MUNICIPALITY wishes publication of forms or notices specified in this section.
MUNICIPALITY further agrees that if COUNTY calculates effective and rollback tax
rates, COUNTY shall publish the required notices on behalf of MUNICIPALITY.
It is understood and agreed by the parties that the expense of publication shall be borne
by MUNICIPALITY and that COUNTY shall provide MUNICIPALITY's billing
address to the newspaper publishing the effective and rollback tax rates.
3of14
2018-2019 ENTERLOCAL AGREEMENT
51
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter -page Notices as required by Sections
26.05 and 26.06 of V.T.C.A. Tax Code and Section 140.010 of focal Government
Code, if MUNICIPALITY requests such 7 days in advance of the intended
publication date, COUNTY agrees to manage all notices and publications on behalf of
MUNICIPALITY if request is received no later than July 25th. MUNICIPALITY must
approve all calculations and notices, in the format required by COUNTY, before
publication may proceed. The accuracy and timeliness of all required notices are the
responsibility of MUNICIPALITY.
5. Should MUNICIPALITY vote to increase its tax rate above the rollback
tax rate the required publication of notices shall be the responsibility of
MUNICIPALITY.
6. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to MUNICIPALITY, and to promptly furnish
written reports to keep MUNICIPALITY informed of all financial information affecting
it.
4of14
201 a-2019 INTERLOCAL AGREEMENT
52
7. MUNICIPALITY agrees to promptly deliver to COUNTY all records
that it has accumulated and developed in the assessment and collection► of taxes, and to
cooperate in furnishing or locating any other information and records needed by
COUNTY to perform its duties under the terms and conditions of this Agreement.
8. COUNTY agrees to allow an audit of the tax records of
MUNICIPALITY in COUNTY'S possession during normal working hours with at least
48 hours advance, written notice to COUNTY. The expense of any and all such audits
shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished
to COUNTY.
9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety
bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the
faithful performance of the Tax Assessor/Collector's lawful duties, will be made payable
to MUNICIPALITY and in an amount determined by the governing body of
MUNICIPALITY. The premium for any such bond shall be borne solely by
MUNICIPALITY.
10. COUNTY agrees that it will post a notice on its website, as a
reminder that delinquent tax penalties will apply to all assessed taxes which are not paid
by January 31, 2019.
11. COUNTY agrees that it will post to a secure website collection reports for
MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily
5of14
20i 4-2019 INTRRLOCAL AGREEMENT
53
basis through September 30, 2019, COUNTY will provide monthly Maintenance and
Operation (hereinafter referred to as "MO"), and Interest and Sinking (hereinafter
referred to as "IS") collection reports; provide monthly recap reports; and provide
monthly attorney fee collection reports.
12. MUNICIPALITY retains its right to select its own delinquent tax
collection attorney and COUNTY agrees to reasonably cooperate with the attorney
selected by MUNICIPALITY in the collection of delinquent taxes and related activities.
13. MUNICIPALITY will provide COUNTY with notice of any change
in collection attorney on or before the effective date of the new collection attorney
contract.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall
ensure the performance of all duties and obligations of COUNTY; shall devote sufficient
time and attention to the execution of said duties on behalf of COUNTY in Rill
compliance with the terms and conditions of this Agreement; and shall provide
immediate and direct supervision of the County Tax Office employees, agents,
contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes,
terms and conditions of this Agreement for the mutual benefit of COUNTY and
MUNICIPALITY.
5of14
2018-2019INTERLQCALAGRr:t dMENT
54
1V.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub -contractors
and /or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
MUNICIPALITY accepts responsibility for the acts, negligence, and/or
omissions of all MUNICIPALITY employees and agents, sub -contractors and/or
contract laborers, and for those of all other persons doing work under a contract or
agreement with MUNICIPALITY to the extent allowed bylaw.
MUNICIPALITY understands and agrees that MUNICIPALITY, its
employees, servants, agents, and representatives shall at no tirne represent themselves to
be employees, servants, agents, and/or representatives of COUNTY. COUNTY
understands and agrees that COUNTY, its employees, servants, agents, and
representatives shall at no time represent themselves to be employees, servants, agents,
and/or representatives of MUNICIPALITY,
7of14
2018-2019 [NTERLOCAL AGREEMENT
55
V11.
For the services rendered during the 2018 tax year, MUNICIPALITY agrees to
pay COUNTY for the reccipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed by October 10, 2018 or as soon
thereafter as practical. In order to expedite mailing of tax statements the
MUNICIPALITY must adopt their 2018 tax rate by September 29, 2018. Failure of the
MUNICIPALITY to adopt a tax rate by September 29, 2018 will cause delay in timely
mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 the
MUNICIPALITY must adopt a tax rate by the later of September 30t" or 60 days after the
certified appraisal roll is received. Failure to adopt and deliver a tax rate by the later of
September 30"' or 60 days after the certified appraisal roll is received may result in delay
of processing and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to
assume the costs for additional delayed tax statements, processing and mailing as
determined by COUNTY. Notwithstanding the provisions of the Tax Code, if
MUNICIPALITY fails to deliver the adopted tax rates (M&O and I&S) to the Tax
Assessor Collector by September 29, 2018, it may cause a delay in the publication and
release of tax statements.
2. COUNTY will mail an additional notice during the month of March
following the initial mailing ,provided that MUNICIPALITY has requested such a notice
on or before February 28, 2019. The fee for this service will be a rate not to exceed
$1.00 per statement.
3. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the
8ot14
2018-20t9 INTERLOCAL AGREEMENT
56
requirements of Section 33.11 of the Texas Property Tax Code to the owner of each
parcel having delinquent taxes.
4. At least 30 days, but no more than 60 days, prior to duly 1st, and following
the initial mailing, COUNTY will mail a delinquent tax statement meeting the
requirements of Section 33.07 of the Texas Property Tax Code to the owner of each
parcel having delinquent taxes.
5, For accounts which become delinquent on or after June I", COUNTY
shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the
Texas Property Tax Code to the owner of each parcel having delinquent taxes.
6. In event of a successful rollback election which takes place after tax bills
for MUNICIPALITY have been mailed, MUNTCII;PALITY agrees to pay COUNTY a
programming charge of $5,000.00. COUNTY will mail corrected statements to the
owner of each parcel. COUNTY will charge a fee for this service at a rate not to exceed
$1.00 per statement pursuant to Property Tax Code Section 26.07 (f). When a refund is
required per property Tax Code Section 26.07 (g), COUNTY will charge a $.25
processing fee per check, in addition to the corrected statement mailing costs. Issuance of
refunds, in the event of a successful rollback election, will be the responsibility of the
COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees.
7. MUNICIPALITY understands and agrees that COUNTY will, no later
than January 31', deduct from current collections of the MUNICIPALITY the "Total
Cost" of providing all services described in paragraphs 1-5 above. This "Total Cost"
includes any such services that have not yet been performed at the time of deduction.
The "Total Cost" of providing all services described in paragraphs 1-5 above shall be the
total of-
9 of 14
2018-20191NTERLOCAL AGREEMENT
57
$1.00 x the total number of parcels listed on MUNICIPALITY's
September• 30, 2018 end of year Tax Roll for tax. year 2017.
In the event that a rollback election as described in paragraph 6 takes place, COUNTY
shall bill MUNICIPALITY for the applicable programming charge, check processing
fees, refunds paid, and refund postage costs. MUNICIPALITY shall pay COUNTY all
billed amounts within 30 days of its receipt of said bill. Jn the event costs for additional
delayed tax statements, processing and mailing are incurred as described in paragraph 1,
COUNTY shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay
COUNTY all such billed amounts within 30 days of its receipt of said bill.
8. MUNICIPALITY further understands and agrees that COUNTY (at its
sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for
any renewal year of this Agreement, provided that COUNTY gives written notice to
MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the
Agreement. The County Budget Office establishes collection rates annually based on a
survey of actual annual costs incurred by the COUNTY in performing tax collection
services. The collection rate for each year is approved by County Commissioners' Court.
All entities are assessed the same per parcel collection rate.
Vlll.
COUNTY agrees to remit all taxes, penalties, and interest collected on
MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY's
depositories as designated:
10 of 14
2018-2019 INTERLOCAL AGREEMENT
58
I. For deposits of tax, penalties, and interest, payment shall be by wire
transfer or ACH to MUNICIPALITY depository accounts only, and segregated into the
appropriate MO and IS accounts. Only in the event of failure of electronic transfer
protocol will a check for deposits of tax, penalty and interest be sent by mail to
MUNICIPALITY.
2. If MUNICIPALITY uses the same depository as COUNTY, the deposits
of tax, penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that deposits will be made daily through September 30, 2019, It is expressly understood,
however, that this obligation of COUNTY shall not survive termination of this
Agreement, whether by termination by either party or by failure of the parties to renew
this Agreement.
4. In event that COUNTY experiences shortage in collections as a result
of an outstanding tax debt of MUNICIPALITY, the MUNICIPALITY agrees a
payment in the amount of shortage shall be made by check or ACH to COUNTY
within 15 days after notification of such shortage.
IX.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in which
notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
11 of 14
201 B-2019 INTERLQCAL AGREEMENT
59
a
This Agreement represents the entire agreement between MUNICIPALITY and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both MUNICIPALITY and COUNTY or those
authorized to sign on behalf of those governing bodies,
X1.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
12 of 14
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
MUNICIPALITY:
The City of __Sanger
Address: P.O. Box 1729
City, State, Zip: Sanger, Texas 76266
Telephone: 940-458-7930 Email: cprice@sangertexas.org
2018-2019 INTERLOCAL AGREEMENT
i(
MUNICIPALITY hereby designates Clayton Gray to act on behalf
of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the
performance of all duties and obligations of MUNICIPALITY as stated in this
Agreement. MUNICIPALITY's designee shall devote sufficient time and attention to
the execution of said duties on behalf of MUNICIPALITY in full compliance with the
terms and conditions of this Agreement; shall provide immediate and direct supervision
of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers,
if any, in the furtherance of the purposes, terms and conditions of this Agreement for the
mutual benefit of MUNICIPALITY and COUNTY.
Xlll,
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
X1V.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in frill force and effect.
Executed in triplicate originals this, 6th
f3of14
day of August 2018.
2018-2019 ]NTERLOCAL AGREEMENT
61
COUNTY
Denton County
110 West Hickory
Denton, Texas 76201
BY:
Honorable Mary Horn
Denton County Judge
ATTEST:
MUNICIPALITY
Town/City: Sanger
Address: P.O. Box 1729
City, State, Zip.
Sanger, Texas 76266
BY:
Name: Thomas E. Muir
Title: Mayor
ATTEST:
BY: BY:
Juli Luke Name Cheryl Price
Denton County Cleric Title City Secretary
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
Michelle French Name
Denton County Denton County Assistant
Tax Assessor/Collector District Attorney
14 of 14 20IR-2019 INTERLOCAL AGREEMENT
62
REGULAR ITEMS
MW
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
Yes
® Not Applicable
❑ Workshop ❑ Executive ® Public Hearing Reviewed by Legal
Yes
M Not Applicable
Council Meeting Date: Submitted By:
August 6, 2018 Muzaib Riaz, Planner, Economic & Community
Development
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ®OTHER Public Hearing
AGENDA CAPTION
Conduct a Public Hearing Regarding the Replat of Part of Lot 1, Block A, of O'Dell Addition, Being 9.23
Acres in the C. Manchaca Survey, Abstract No. 790, and Being in the Extraterritorial Jurisdiciton (ETJ)
of the City of Sanger, Generally Located South of the Intersection of FM 455 and McReynlds Road.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition into 2 Lots. The
subject property is located within the Extraterritorial Jurisdiction (ETJ) of the City of Sanger. The lots
meet the City of Sanger Subdivision Regulations. Water services will be provided by Bolivar Water,
electric services will be Cosery Electric, and sewer will handled by private facilities approved by the
Denton County Health Department. The plat was sent to Denton County Planning Office for a courtesy
review.
STAFF OPTIONS & RECOMMENDATION
See Staff Report.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
The Planning & Zoning Commission conducted a public
hearing on July 9, 2018 and recommended approval (6-0)
of the replat.
•A
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Yes
X Not Applicable
Council Meeting Date: Submitted By:
August 6, 2018 Muzaib Riaz, Planner, Economic & Community
Development
City Manager Reviewed/Approval Initials Date
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION 9 ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑OTHER
AGENDA CAPTION
Consider, Discuss and Act on the Replat of Part of Lot 1, Block A, of O'Dell Addition, Being 9.23 Acres
in the C. Manchaca Survey, Abstract No. 790, and Being in the Extraterritorial Jurisdiction (ETJ) of the
City of Sanger, Generally Located South of the Intersection of FM 455 and McReynolds Road.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP —]BUDGETED —]NON-BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition into 2 Lots. The
subject property is located within the Extraterritorial Jurisdiction (ETJ) of the City of Sanger. The lots
meet the City of Sanger Subdivision Regulations. Water services will be provided by Bolivar Water,
electric services will be Cosery Electric, and sewer will be handled by private facilities approved by the
Denton County Health Department. The plat was sent to Denton County Planning Office for a courtesy
review. Denton County comments have been incorporated into the plat.
STAFF OPTIONS & RECOMMENDATION
See Staff Report
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
• Staff Report
• Location Map
The Planning & Zoning Commission conducted a public
• Application
hearing on July 9, 2018 and recommended approval (6-0)
• Letter of Intent
of the replat.
• Final Replat
65
SANGER CITY COUNCIL
STAFF REPORT
*TEXAS
Meeting Date: August 6, 2018
Case #: 18SANZON-0032
Case Coordinator: Muzaib Riaz, Planner, Development Services
Request: Consider, Discuss and Act on the Replat of Part of Lot 1, Block A, of O'Dell
Addition, Being 9.23 Acres in the C. Manchaca Survey, Abstract No. 790,
and Being in the Extraterritorial Jurisdiction (ETJ) of the City of Sanger,
Generally Located South of the Intersection of FM 455 and McReynolds
Road.
Applicant: William & Debra Holmes
Case Overview
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition into 2
Lots. The subject property is located within the Extraterritorial Jurisdiction (ETJ) of the City of
Sanger. The lots meet the City of Sanger Subdivision Regulations. Water services will be provided
by Bolivar Water, electric services will be Cosery Electric, and sewer will be handled by private
facilities approved by the Denton County Health Department. The plat was sent to Denton County
Planning Office for a courtesy review. Denton County comments have been incorporated into the
plat.
Notification Response Form
,Staff mailed nine (9) public hearing notices to the owners of properties within 200 feet of the
subject property.
Staff Recommendation
Staff has found the plat to be in compliance with the Subdivision Regulations, and recommends
APPROVAL.
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission recommended APPROVAL (6-0) of the plat on July 9, 2018.
Attachments
• Location Map
• Application
• Letter of Intent
• Final Replat
M*
MC.REMMOU S=
0 160 300 600 Feet
ci.
I
N
Location Exhibit- O'Dell Addition
01S WMEH
Ord #
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�n eianrr.w m9ma m n,ap
aie bt I-luSratipn mty and
..
1'TNXA$
products purpnes y.
are notauiabk fc�ateapec'Tic ded9on makhg,
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GIS dalais subJed to mnkatl Nanges, aM
n,ar na de ccrnWele..xuam wcvreN,
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� �-' t �'!!�'
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®Exhibits Parcels
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a
a.
BANGER
SUBDIVISION APPLICATION
Preliminary Plat Final Plat
Minor Plat Amended Plat
AnnliCant Owner lif rliffarant frnm nnnlirnntl
IN,am)e;, n, 1
404 Ma-5
Name:
Company:
Company:
Address;
1 / f1l )W /cls
Address:
City, State, Zip
City, State, zip
Phone:
t<!O �f ;�' A f
Phone:
Fax:
IVIA
Fax:
Email
Email:
Submittal CHerlcilst
Pre -Application Conference (Date: -K- / /
Six (6) Copies of Plat (24"x36", folded to 1/4 size)
otter of Intent
,,Application Fee (Check Payable to City of Sanger)
Application Form (signed by owner)
Supporting Materials (list If provided):
Owner Signatu
7' c' (
� Yr
Applicant Signature
Date 1
6—f�KJ�
Date
Office Use: Reviewed by Director of Development Services
Complete (Check 11 }
Incomplete (Returned to Applicant/�f j
Cityof Sanger
201 golivor / P. 0 Box 1729
Sanger, TX 76266
940-458.2059 (offlce) 940-458-4012 (fax) vnvw.songertexas.org
on t
6/12/2018
William and Debra Holmes
1184 McReynolds Road
Sanger, TX 76266
RE: Letter of intent for Subdivision Application
To Whom it May Concern,
This letter of intent describes the requested change to our current plat. We seek to divide our 9.23
acres property into 2 lots. One will be approximately 6.16 acres, which includes the residence, The
second will be 3.07 acres.
We are requesting our new plat be reviewed and approved by the committee.
Please let us know if you have any questions or need more information. Attached are the required
drawings.
Sincerely,
WilliaDebra
Holmes
682 247-2117
bsh549@att,net
70
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oaentifee-FlRu- Aeeepra',n arcs, one men orry ale, a eaa:tk MadW In expalopmant
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N, NTanee'r°a resv4eeRWtlre anfnar�i�•a pempN,rnab �La�rw ore aNw�a
RESTRICTIONS
1, No s•✓ne vtaigb.,e Is �r'eaea m uae aum..um
;`.,a nbandarreA.pnx«Aonvnrcpr:,y •.aEdee
eas<a mbr abiea i, awc won w!us
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m revx
3 ..---------- _.—__.—.—.—_ ......: _gin., ._.__-_— _..... — _— ..............
Lot 1R1, BlockA
6.22 ACRES
Lot 2R � �a
BlockA ;
2.34
CH — N 52's9'5 ACRES
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REPLAT OF
O'DELL ADDITION
Being Part of Lot 1. 1310cRA
of O'del€AddAon
Cabinet X, Slide 809
BEING 9.23 ACRES IN THE
C. WNCHACA SURVEY-- ABSTRACTNO. 790
DENTON COUNTY, TEXAS
JULY23, 2018
Pufpobcal REplel:
T. create a ne Ms.
71
BANGER
* T E X A S COU NO L AG EN DA ITEM
AGENDA TYPE N Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive M Public Hearing Reviewed by Legal
Yes
Z Not Applicable
Council Meeting Date: Submitted By:
August 6, 2018 Muzaib Riaz, Planner, Economic & Community
Development
City Manager Reviewed/Approval Initials Date O
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # [:1APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ®OTHER Public Hearing
AGENDA CAPTION
Conduct a Public Hearing Regarding the Replat of Lot 1, Block A of SBRC Addition, Being a Replat of
Part of Lot 1, Block A of O'Dell Addition, and Adding Part of 22.35 Acres of Tract, Being 2.00 Acres in
the C. Manchaca Survey, Abstract No. 790, and Being in the Extraterritorial Jurisdiction (ETJ) of the City
of Sanger, Generally Located North of FM 455 and Approximately 1190 Feet East of the Intersection of
FM 455 and McReynolds Road.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE []REVENUE ❑CIP []BUDGETED []NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition, and adding
approximately 1 acre from a 22.35 acre tract of land, located on the east of O'Dell Addition, to make a 2
acre lot of Lot 1, Block A of SBRC Addition. The subject property is located within the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger. The lots meet the City of Sanger Subdivision Regulations. Water
services will be provided by Bolivar Water and electric services will be provided by Cosery Electric.
STAFF OPTIONS & RECOMMENDATION
See Staff Report.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
The Planning & Zoning Commission conducted a public
hearing on July 9, 2018 and recommended approval (6-0)
of the replat.
WA
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE M Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Ej Yes
N Not Applicable
Council Meeting Date: Submitted By:
August 6, 2018 Muzaib Riaz, Planner, Economic & Community
Development
City Manager Reviewed/Approval Initials ptc,Date
ACTION REQUESTED: ❑ ORDINANCE ❑ RESOLUTION # M APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS []OTHER
AGENDA CAPTION
Conduct a Public Hearing Regarding the Replat of Lot 1, Block A of SBRC Addition, Being a Replat of
Part of Lot 1, Block A of O'Dell Addition, and Adding Part of 22.35 Acres of Tract, Being 2.00 Acres in
the C. Manchaca Survey, Abstract No. 790, and Being in the Extraterritorial Jurisdiction (ETJ) of the City
of Sanger, Generally Located North of FM 455 and Approximately 1190 Feet East of the Intersection of
FM 455 and McReynolds Road.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS [:]OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition, and adding
approximately 1 acre from a 22.35 acre tract of land, located on the east of O'Dell Addition, to make a 2
acre lot of Lot 1, Block A of SBRC Addition. The subject property is located within the Extraterritorial
Jurisdiction (ETJ) of the City of Sanger. The lots meet the City of Sanger Subdivision Regulations. Water
services will be provided by Bolivar Water and electric services will be provided by Cosery Electric.
STAFF OPTIONS & RECOMMENDATION
See Staff Report
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
Agencies:
• Staff Report
• Location Map
The Planning & Zoning Commission conducted a public
• Application
hearing on July 9, 2018 and recommended approval (6-0)
• Letter of Intent
of the replat.
• Final Replat
73
SANGER CITY COUNCIL
STAFF REPORT
*TEXAS
Meeting Date: August 6, 2018
Case #: 18SANZON-0033
Case Coordinator: Muzaib Riaz, Planner, Development Services
Request: Consider, Discuss and Act on the Replat of Lot 1, Block A of SBRC
Addition, Being a Replat of Part of Lot 1, Block A, of O'Dell Addition, and
Adding Part of 22.35 Acres of Tract, Being 2.00 Acres in the C. Manchaca
Survey, Abstract No. 790, and Being in the Extraterritorial Jurisdiction
(ETJ) of the City of Sanger, Generally Located North of FM 455 and
Approximately 1190 Feet East of the Intersection of FM 455 and
McReynolds Road.
Applicant: Joel Wilhite
Case Overview
The applicant is proposing to replat part of the existing Lot 1, Block A, O'Dell Addition, and
adding approximately 1 acre from a 22.35 acre tract of land, located on the cast of O'Dell Addition,
to make a 2 acre lot of Lot 1, Block A of SBRC Addition. The subject property is located within
the Extraterritorial Jurisdiction (ETJ) of the City of Sanger. The lots meet the City of Sanger
Subdivision Regulations. Water services will be provided by Bolivar Water and electric services
will be provided by Cosery Electric.
Notification Response Form
Staff mailed seventeen (17) public hearing notices to the owners of properties within 200 feet of
the subject property.
Staff Recommendation
Staff has found the plat to be in compliance with the Subdivision Regulations, and recommends
APPROVAL.
Planning & Zoning Commission Recommendation
The Planning & Zoning Commission recommended APPROVAL (6-0) of the plat on July 9, 2018.
74
Attachments
• Location Map
• Application
• Letter of Intent
• Final Replat
75
N Location Exhibit: SBRC Addition DIWuIMFR
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76
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SANGER
* T E X A S
SUBDIVISION APPLICATION
Preliminary Plat Final Plat
Minor Plat Amended Plat
nwnhr (if diffnront frnm annliranti
Nam es �}I�I
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Fax:
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Fax:
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Email:
Submittal Cnecltllst
Pre -Application Conference (Date:
Six (6) Copies of Plat (24"x36", folded to 1/4 size)
Letter of Intent
Application Fee (Check Payable to City of Sanger)
Application Form (Signed by Owner)
A plicable Plat Checklist (Completed)
Supporting Materials (list if provided):
qw Sig ature Date
Applicant Sign I
re Date
011lce use: RUVICWr.I[i Dire[turnf ❑nvldn meal Srrvlrtrs
Camplrte Check II I ___
IncotnUletc )Returned In Applicant
77
Letter of Intent for SBRC Addition
Date: rune 13, 2018
City of Sanger Planning Department
B. E. Switzer Trust and SBRC Properties LLC (both located at 421 E.Hickory, Denton,
Texas 76201) requests that the City of Sanger please review and consider this plat for
approval. Wilhite Land Surveying, Inc. is preparing this plat. There office number is
940-726-6150 and ask for Joel Wilhite. We want to make a 2 acre lot that uses a piece of
the O'Dell Addition and a piece of a larger tract to create a buildable lot.
Joel Wilhite
President
Wilhite Land Surveying Inc.
FRO
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SBRC ADDITION
A Replat of Part of Lot 1, Block A of O'Dell Addition
and Part of 22.35 Acres
BEING 2.00 ACRES IN THE
C. MANCHACA SURVEY- ABSTRACT NO. 790
DENTON COUNTS. TEXAS
JJLY29, 2018
Wr J
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE N Regular ❑ Special ❑ Consent Reviewed by Finance
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal
Ll Yes
N Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
August 6, 2018 Muzaib Riaz, Planner, Economic & Community
Development
City Manager Reviewed/Approval Initials kc, Date O�IV113
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Act on the Final Plat of Lots 1-16, Block A, Arrowhead Estates, Being
Approximately 3.504 Acres of Land Situated in the H. Tierwester Survey, Abstract No. 1241, and
Generally Located East of Railroad Avenue, and Approximately 215 Feet South of the Intersection of
Railroad Avenue and Willow Street.
FINANCIAL SUMMARY
®NIA ❑GRANT FUNDS ❑OPERATING EXPENSE []REVENUE ❑CI P []BUDGETED ❑NON-BUDGE"FED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
The applicant is proposing to subdivide 7 tracts of land into 16 residential lots. The subject property is
located in SF-10 (Single Family Residential District-10) and meets the minimum setback and lot size
requirements. The subject properties will be served by all City of Sanger Utilities. The applicant has
submitted Civil Engineering Plans which are under review at the time of this report.
STAFF OPTIONS & RECOMMENDATION
See staff report.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Staff Report
Agencies:
• Location Map
• Application
• Letter of Intent
The Planning & Zoning Commission approved the final
plat on July 9, 2018. The vote was unanimous.
• Final Plat
• SF-10 Zoning Regulations
:1
SANGER sT�F °�oRT
*TEXAS
Meeting Date: August 6, 2018
Case #: 18SANZON-0034
Case Coordinator: Muzaib Riaz, Planner, Economic & Community Developmcnt
Request: Consider, Discuss and Act on the Final Plat of Lots 1-16, Block A,
Arrowhead Estates, Being Approximately 3.504 Acres of Land Situated in
the H. Tierwester Survey, Abstract No. 1241, and Generally Located East
of Railroad Avenue, and Approximately 215 Feet South of the Intersection
of Railroad Avenuw and Willow Street.
Applicant: Chris Frerich, P.E., EXON Consulting Group
Case Overview
The applicant is proposing to subdivide 7 tracts of land into 16 residential lots. The subject property
is located in SF-10 (Single Family Residential District-10) and meets the minimum setback and
lot size requirements. The subject properties will be served by all City of Sanger Utilities. The
applicant has submitted Civil Engineering Plans which are under review at the time of this report.
Staff Recommendation
Staff has found the plat to be in compliance with the requirements of the Subdivision Ordinance
and recommends APPROVAL of the Preliminary Plat.
Planning & Zonin2 Commission Recommendation
The Planning & Zoning Commission APPROVED (6-0) the plat on July 9, 2018.
Attachments
• Location Map
• Application
• Letter of Intent
• Final Plat
• SF-10 Zoning Regulations
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SANGER
*TEXAS
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BANGER
..ExA=
SUBDIVISION APPLICATION
Preliminary Plat X Final Plat
Minor Plat Amended Plat
Aaallcant Owner fif different from andlicant)
Name:
Name:
Chris Frerich, P.E.
Brandon Miller
Company:
Company:
EIKON
JBM Interests, LLC
Address:
Address:
1405 West Chapman Road
12190 Marion Road
City, State, Zip
City, State, Zip
Sanger, TX 76266
Sanger, TX 76266
Phone:
Phone:
(940)458-7503
(940)999-7412
Fax:
Fax:
(940)458-7417
Email:
)_mail:
cfrerich@eilconcg.coni
Brandon@JBMhomes.com
Submittal Checklist
Pre -Application Conference (Date: ____/� )
X
six (6) Copies of Plat (24"x36", folded to 1/4 size)
X
Letter of Intent
X
Application Fee (Check Payable to City of Sanger)
X
Application Form (Signed by Owner)
X
Applicable Plat Checklist (Completed)
Supporting Materials (list if provided):
Owner Signature
i.
Applicant Signature
Office Use: Reviewed by Dlr for of evelopment Services
Com late (Check #
Incomplete (Returned to Applicant �� 1
Date
Tw 43�9
Date
CRY of Sotfyar
2018(divar/fl0Box 1719
5111jger, rX 761G6
il+ 'N8-2059 (office) 940-08-407) (lux) www.sanlar[exos.ory Effective Date 5/29/2M
DESIGNING CONFIDENCE
June 13, 2018
Alina Ciocan
Director, Economic & Community Development
City of Sanger
201 Bolivar Street
Sanger, Texas 76266
RE: Arrowhead Estates Final Flat
Letter of Intent
Dear Ms. Ciocan,
As a follow-up to the City approved Preliminary Plat, EIKON is submitting the subject Final Plat on
behalf of:
Brandon Miller
JBM Interests, LLC
12190 Marion Road
Sanger, TX 76266
EIKON information is listed below and Chris Frerich is the point of contact as the engineer.
The intent of the preliminary plat is to develop 16 single family residential lots per the current SF-
10 zoning standards (Single Family Residential District -10), on approximately 3.S acres. The tract
is located at the southeast corner of Willow Street and Railroad Avenue, immediately south of
Cottage Estates.
We request the case be scheduled for the July 9th Planning & Zoning Commission meeting and the
August 6th City Council meeting.
Please call if there are any questions of if additional information is needed.
Sincerely
EIKON
1
Robert M. Sten I , P. .
Director of Civi ngineering
c: Brandon Miller - JBM Interests, LLC
9d0,156-7503 1405W.CHAPMANDRIVE SANGER. 'rEXAS7G2G -W6 EIKONCG.COM
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SECTION 52
"SF-10" - SINGLE-FAMILY RESIDENTIAL DISTRICT - 10
General Purpose and Description - This district was previously the Old SF-3 Single -Family Residential
District - 3. The Old SF-3 was renamed in May 2010 to SF-10 to prevent confusion with the SF-3 district
described in Section 11 of the Zoning Ordinance.
52.1 PERMITTED USES:
A. Uses permitted in the SF-2 through SF-10 districts are outlined in the chart in Section 30.
52.2 AREA REGULATIONS:
A. Size of Yards:
1. Minimum Front Yard - Twenty-five feet (25')[.]
2. Minimum Side Yard - eight feet (8'); Twenty feet (20') on corner adjacent to side street. No side
yard for allowable nonresidential uses shall be less than twenty-five feet (25').
3. Minimum Rear Yard - Twenty-five feet (25')[.]
B. Size of Lots:
1. Minimum Lot Area - Six thousand five hundred (6,500) square feet[.]
2. Minimum Lot Width - Sixty feet (60')[.]
3. Minimum Lot Depth - One hundred feet (100')[.]
C. Minimum Dwelling Size: One thousand two hundred (1,200) square feet[.]
D. Maximum Lot Coverage: Forty percent (40%) by the main building; Sixty percent (60%) by the
main building, accessory buildings, driveways and parking; and any other concrete work, flat work, etc.
E. Parking Regulations. Not less than two (2) off-street parking spaces shall be provided behind the
front yard line. Off-street parking spaces and Loading Requirements shall be provided in Section 32.
F. Other Regulations:
1. Accessory Buildings:
a. Minimum Front Yard - Sixty feet (60')[.]
b. Minimum Side Yard - Ten feet (10%.]
c. Minimum Rear Yard - Ten feet (10')[.]
(Ordinance 05-10-10 adopted 5/3/10)
Z•
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Hearing Finance
Reviewed by Legal
❑ Yes
® Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
August 6, 2018 Clayton Gray, Finance Director
City Manager Reviewed/Approval Initials Date MARIN
ACTION REQUESTED: [—]ORDINANCE ® RESOLUTION ❑ APPROVAL
❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS ❑ OTHER EXPLAIN:
AGENDA CAPTION
Discuss Tax Rate, Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate and
Approve Resolution R#08-11-18 — Establishing Date, Time and Place for Public Hearings on Budget and Tax
Rate.
FINANCIAL SUMMARY
®NIA []GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE❑CIP ]BUDGETED []NON -BUDGETED
FISCAL YEAR:
PRIOR
YEAR
CURRENT
YEAR
FUTURE
YEARS
TOTALS
Pro osed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUNDISUMMARY OF ITEM
A public hearing on the City's annual budget and on the tax rate for the 2018-2019 year is required.
This resolution sets the dates and times for the public hearings.
STAFF OPTIONS & RECOMMENDATION
Approval.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards,
• Staff Memo
Commissions or Other Agencies:
• Budget Calendar
• Resolution #08-11-18
87
BANGER
*TEXAS
FINANCE
MEMORANDUM
To: Alina Ciocan, City Manager
From: Clayton Gray, Finance Director
Date: August 2, 2018
Re: 2018-19 Property Tax Rate
On Monday, July 23`d, we received the Certified Totals from the Denton Central Appraisal District. On
Thursday, July 261h, we received the Effective and Rollback Rate Calculations from the Denton County
Tax Assessor/Collector.
• The effective tax rate is the tax rate that generates the same revenues as last year's revenue
for properties taxed in both years. Sanger's 2018 effective tax rate is $0.639033/$100.
• The rollbacktax rate is the highest tax rate an entity can set before voters can petition for an
election on the tax rate. Sanger's 2018 rollback tax rate is $0.680797/$100.
The City's tax rate for 2017 was $0.679100/$100, which is below the rollback tax rate for 2018.
Keeping the tax rate the same for 2018 would provide $493,671 (12.7%) more property tax revenues
than last year's budget. Of that amount, $182,034 is tax revenue from new property added to the tax
roll this year.
19Mi77 11Cfri f71AdArdIil►Vi17e1.1FYUi•
Description
2017-2018
2018-2019 Proposed
Property Tax Rate
$0.679100
/$100
$0.679100
/$100
Effective Tax Rate
$0.642543
/$100
$0.639033
/$100
Effective Maintenance & Operations Tax Rate
$0.563531
/$100
$0.S30279
/$100
Rollback Tax Rate
$0.679100
/$100
$0.680797
/$100
Debt Rate
$0.115569
/$100
$0.108096
/$100
940.458.7930 1 502 Elm Street I PO Box 1729 1 Sanger. TX 76266 1 www.sangertexas.org
f facebook.com/SancgerTexas V (&CityofSanger
SANGER,THE CITY OF
TEXAS
BUDGETI1'
FY 2018-2019
D. -
Item
Monday, March 26, 2018
Announce Budget Schedule at Staff Meeting
Thursday, April 12, 2018
Director -Level Budget Meeting
Friday, April 13, 2018 - Friday, April 27, 2018
Finance Director Prepares Preliminary Budget
Monday, April 30, 2018
Finance Director and City Manager meet to discuss revenues
Monday, May 07, 2018
Submit Preliminary Budget to City Manager for Review
Monday, May 07, 2018 - Wednesday, June 13, 2018
City Manager Review of Budget
Wednesday, June 13, 2018
Preliminary Budget Completed
Monday, June 18, 2018
City Council Budget Workshop
Monday, July 02, 2018
City Council Budget Workshop
Monday, July 16, 2018
City Council Budget Workshop (if needed)
Monday, July 23, 2018
Chief Appraiser Certifies Tax Roll
Monday, July 30, 2018
Budget Filed with the City Secretary and Posted on the City's
Website
City Council Meeting to Discuss Tax Rate
Monday, August 06, 2018
If Proposed Tax Rate Will Raise More Revenue than the
Proceeding Year, Take Record Vote and Schedule Public
Hearing
Thursday, August 09, 2018
Publish Notice of Public Hearing on Budget
Publish Notice of Public Hearings on Proposed Property Tax
Monday, August 20, 2018
Public Hearing on Budget
First Public Hearing on PropsedTax Rate
Tuesday, September 04, 2018
Second Public Hearing on Proposed Tax Rate
City Council Vote on Adoption of Budget
Monday, September 17, 2018
City Council Vote on Adoption of Tax Rate
City Council Vote on Adoption of Tax Rolls
RESOLUTION 408-11-18
A RESOLUTION OF THE CITY OF SANGER TEXAS, ESTABLISHING THE DATE,
TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED FY 2018-19
BUDGET AND TAX RATE; DIRECTING THE CITY SECRETARY TO PUBLISH SAID
HEARING AS REQUIRED BY LAW; DETERMINING THAT THE MEETING AT
WHICH THE RESOLUTION WAS APPROVED COMPLIED WITH THE OPEN
MEETINGS ACT AND DECLARING AN EFFECTIVE DATE.
WHEREAS, a public hearing on the proposed budget and tax rate prior to its adoption is
required by Section 102.065 of the Texas Focal Government Code and Section 9.04 of the City of
Sanger Charter; and
WHEREAS, any taxpayer of the City of Sanger may attend and participate in all such
hearings;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS THAT:
Section 1. That the findings set forth are hereby approved and adopted.
Section 2. That the Public Hearing on the Proposed Budget for FY 2018-19 and 'T'ax
Rate is hereby set to be held on Monday, August 20th, 2018 at 7:00 P.M. in the City Council
Chambers located at 502 Elm Street, Sanger, Texas 76266. That the Second Public Hearing for
the Tax Rate will be held on Tuesday, September 4th, 2017 at 7:00 PM in the City Council
Chambers.
Section 3. That the City Secretary is directed to post and publish notice of the public
hearing on the budget as required by law.
Section 4. That the meeting at which this resolution was passed, was in compliance
with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 5. That this Resolution shall become effective after its passage.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this day of ,
APPROVED:
Thomas E. Muir, Mayor
ATTEST:
Cheryl Price, City Secretary
e
INFORMATION ITEMS
4
BANGER
*TIEXAS
MONTHLY FINANCIAL REPORT
June 30, 2018
This is the financial report for the period ended June 30, 2018. Revenues and expenditures
reflect activity from October 1, 2017 through June 30, 2018 or seventy-five percent (75%) of
the fiscal year.
GENERALFUND
• The General Fund has collected ninety-one percent (91%) of projected revenues. All
revenues are performing within projections.
• Year to date General Fund expenditures are sixty-five percent (65%) of the annual
budget. All expenditure categories are within projections.
ENTERPRISE FUND
• The Enterprise Fund has collected seventy-one percent (71%) of projected revenues.
All revenue categories are performing within projections.
• Yearto date Enterprise Fund expenditures are eighty-five percent (85%) of the annual
budget. Waste Water Department expenditures are at 93% of budget and are
projected to exceed the annual budget before the end of the year. All other
departments are within projections.
Combined General & Enterprise Fund Expenditures by Classitication
Expenditure Category Annual Budget Expenditures & Percent of
Encumbrances Budget
Salaries & Benefits $ 5,833,653 $ 3,707,580 64%
Supplies & Materials
551,280
343,045
62%
Maintenance & Operations
7,151,574
5,343,652
75%
Contract Services
1,648,519
1,297,735
79%
Utilities
528,750
323,619
61%
Capital Expenses
634,504
342,114
54%
Debt Service
1,758,581
1,185,345
67%
Other Department Expense
49,126
23,164
47%
Transfers
986,800
909,342
92%
Total $
19,142,787 $
13,475,596
70%
Page 1 of 11
92
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
June 30, 2018
Operating Revenues
Property Taxes
Sales & Beverage Taxes
Franchise Fees
Solid Waste
Licenses & Permits
Fines & Forfeitures
Department Revenues
Interest & Miscellaneous
Total Operating Revenues
Operating Expenditures
Administration
Police & Animal Control
Fire & Ambulance
Municipal Court
Development Services
Streets
Parks & Recreation
Library
Solid Waste
Total Operating Expenditures
Revenues Over (Under) Expenditures
Transfers In From Enterprise Fund
Transfers Out to Capital Projects Fund
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Annual
I
Year to Date
% of
Budget Balance
I
Budget
Actual
Budget
$ 3,181,000
$ 3,249,296
102% $ (68,296)
905,000
650,928
72% 254,072
827,800
641,166
77% 186,634
770,500
620,620
81% 149,880
206,070
261,375
127% (55,305)
112,000
62,600
56% 49,400
676,900
655,900
97% 21,000
81,500
29,578
36% 51,922
6,760,770
6,171,463
91% 589,307
701,876
376,448
54% 325,428
1,710,856
1,126,357
66% 584,499
1,263,624
782,229
62% 481,395
223,715
110,771
50% 112,944
277,159
199,500
72% 77,659
667,966
399,298
60% 268,668
727,977
514,531
71% 213,446
271,890
187,770
69% 84,120
700,000
559,097
80% 140,903
6,545,063
4,256,001
65% 2,289,062
215,707
1,915,462
(1,699,755)
292,999
271,749
93% 21,250
460,000
460,000
100% -
$ 48,706
$ 1,727,211
$ (1,678,505)
$ (1,678,505)
1,745,609
1,745,609
1,794,315
3,472,820
General Fund Revenues: Actual to Budget
Property Taxes 102%
---------- - -_-T _
Sales & Beverage Taxes _ 72%
Franchise Fees 77%
Solid Waste 81%
Other Revenues 94%
0% 25% 50% 76% 100%
Administration
Police & Animal Control
Fire & Ambulance
Municipal Court
Development Services
Streets
Parks & Recreation
Library
Solid Waste
0%
General Fund Expenditures: Actual to Budget
54%
66%
62%
50%
- ry 72%
-r
60%
71%
69%
80%
25% 50%
75% 100%
uYTD Aclual
oBudget
uYTD Actual
wBudget
Page 2 of 11
93
CITY OF SANGER, TEXAS
GENERAL FUND 3-YEAR REVENUE TRENDS
June 30, 2018
PROPERTY TAX REVENUE
$3,500,000
$3,000,000
$2,500,000
$2p00,000
0 2017-2018
$1, 500,000
V 2016-2017
$1,000,000
ii 2015-2016
$500,0O0
,�cJatA e��Ja�� r
SALES & BEVERAGE TAX REVENUE
$1,000,000
$800,000
$600,000
$400,000
$200,000
-- - - - - - -
— — —
ooe� met met aka oa�� air
pc� 4, Fe��
FRANCHISE FEE REVENUE
* 2017-2018
* 2016-2017
8 2015-2016
e et
e
9eQ
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000 m 2017-2018
$400,000 112016-2017
$300,000
0 2015-2016
$100,000
a�Ja`a{Jai � PQt� ��� �e �a\A
Page 3 of 11
011
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
June 30, 2018
Operating Revenues
Water
Wastewater
Electric
Penalties & bees
Interest
Miscellaneous
Total Operating Revenues
Operating Expenditures
Administration
Water
Wastewater
Electric
Debt Service
Total Operating Expenditures
Revenues Over (Under) Expenditures
Transfers Out
Transfer to General Fund
Transfer to 4A
Transfer to WW CIP Reserve
Transfers to Storm Recovery Fund
Transfer to General Fund - PILOT
Total Transfers Out
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Annual
Budget
Year to Date
Actual
% of Budget
Budget Balance
$ 1,890,000
$ 1,439,973
76% $
450,027
1,850,000
1,385,920
75%
464,080
8,122,500
5,603,272
69%
2,519,228
210,000
157,217
75%
52,783
15,000
12,917
86%
2,083
52,000
59,522
114%
(7,522
12,139,500
8,658,821
71%
3,480,679
1,362,711
878,378
64%
484,333
1,291,512
884,427
68%
407,085
667,849
620,308
93%
47,541
6,715,785
4,927,612
73%
1,788,173
1,572,767
999,531
64%
573,236
11,610,624
8,310,256
72%
3,300,368
528,876
348,565
180,311
100,000
100,000
100% -
25,000
25,000
100% -
156,800
138,750
98% 18,050
160,000
121,838
76% 38,162
85.000
53.750
75% 21,250
$ 2,076 $ (100,773
3,982,069 3,982,069
$ 3,984,145 $ 3,881,296
$ 102,849
$ 102,849
Enterprise Fund Revenues; Actual to Budget
Water _ 76%
Wastewater 75% u vrD Actual
Electric 69% o Budget
Other Income 83%
0% 25% 50% 75% 100%
Enterprise Fund Expenditures; Actual to Budget
Administration 64%
1 7
Water _ 68%
Wastewater 93% uYTD Actual
Electric _ 73%
■Budget - --
Debt Service 64%
0% 25% 50% 75% 100%
Page 4 of 11
95
CITY OF SANGER, TEXAS
ENTERPRISE FUND 3-YEAR REVENUE TRENDS
June 30, 2018
WATER SALES REVENUE
$1,800,000
I
$1,600,000
$1,400,000
$1, 200,000
$1,000,000
$800,o00 0 2017-2018
$600,000 hi 2016-2017
$400,000 0 2015-2016
$200,000 M` 'w
�o�et�et ��et cJata tJatA atr {� a� oe J�a J Jyw Fpe`
�e
WASTE WATER SALES REVENUE
$1,800, 000
$1,600, 000
$1,400, 000
$1,200, 000
$1,000,000
$800,000
$600,000
$400,000
$200,000
O`1o�ec �e��ec GQ��et >a��a� e°tJa� dater P4t�
ELECTRIC SALES REVENUE
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,oao,aoo
$- IN
aet oet ��t ata a�
O�� �o�e� oeee� >a�J Berta
�I
0 2017-2018
W 2016-2017
la 2015-2016
Po wec�
�QQ
■ 2017-2018
112016-2017
M 2015-2016
A Jy� rec
�eQ
Page 5 of 11
96
CITY OF SANGER, TEXAS
CASH AND INVESTMENTS
June 30, 2018
Name General Fund Enterprise Dent Service Capital Total
Fund Fund Projects Fund
UNRESTRICTED
Cash for Operations
$
2,934,756
$
685,264
$
- $
$ 3,620,020
Contingency Reserves for Operations
1,014,816
1,012,339
2,027,155
TOTAL UNRESTRICTED
$
3,949,572
$
1,697,603
$
- $
-
$ 5,647,175
RESTRICTED
Debt Service
$
-
$
1,334,356
$
980,616 $
-
$ 2,314,972
Water Deposits
-
444,330
-
-
444,330
Equipment Replacement
214,762
114,662
-
-
329,424
Electric Storm Recovery
-
926,600
-
-
926,600
Hotel Occupancy Tax
33,123
-
-
-
33,123
Grant Funds
9,326
9,326
Keep Sanger Beautiful (KSB)
5,526
-
-
5,526
Library
94,187
-
-
-
94,187
Court Security
8,493
-
-
-
8,493
Court Technology
72
-
-
-
72
Child Safety Fee
26,665
26,665
Donations
13,204
-
-
-
13,204
TOTAL RESTRICTED
$
405,358
$
2,819,948
$
980,616 $
$ 4,205,922
CAPITAL PROJECTS
General Capital Projects
$
-
$
-
$
- $
(104,338)
$ (104,338)
Enterprise Capital Projects
-
-
10,075,707
10,075,207
TOTAL CAPITAL PROJECTS
$
-
$
-
$
- $
9,970,869
$ 9,970,869
TOTAL CASH AND INVESTMENTS
$
4,354,930
$
4,517,551
$
980,616 $
9,970,869
$ 19,823,966
Total Cash & Investments
Enterprise
Capital
Projects...
Unrestricted Contingency
Reserves for
Operations
35
Cash fo
Operatlo
64%
Capital Projects
General
Capital
projects
-1%
Debt
Service
46%
Restricted
Water
Deposits
19%
Equipment
eplacement
7%
Electric
Sto rm
Recovery
19%
Page 6 of 91
97
GENERAL FUND
CASH AND INVESTMENTS
June 30, 2018
Name Acct. # Maturity. Yield Prior Period Current.
Balance
Pooled Cash
001-00-1000
0.05% $ 4,200,849
$ 3,854,743
Employee Benefits Cash
110-00-1000
0.20% 17,162
16,413
Employee Benefits MM
110-00-1010
0.20% 78,307
79,520
Internal Service Fund
180-00-1000
170,099
158,153
OPERATING ACCOUNTS
$ 4,466,417
$ 4,108,829
GF Contingency Reserve MM 2487969
001-00-1031
0.20% $ 594,846
$ 594,943
GF Contingency Reserve CD Prosperity
001-00-1039
4/26/2019 0.55% 208,990
208,990
GF Contingency Reserve CD 674907
001-00-1043
7/13/2018 0.45% 210,803
210,883
CONTINGENCY RESERVE
$ 1,014,639
$ 1,014,816
*
GF Equipment Replacement MM 2376237
001-00-1032
0.20% $ 150,939
$ 151,389
*
GF Equipment Replacement CD 719706
001-00-1033
7/6/2018 0.45% 63,349
63,373
EQUIPMENT REPLACEMENT RESERVES
$ 214,288
$ 214,762
* Hotel Occupancy Tax
050-00-1000
$ 33,123
$ 33,123
* Police Grant Fund
320-00-1000
9,326
9,326
* Fire Grant Fund
324-00-1000
28,228
28,228
* Library Grant Fund
342-00-1000
14
14
* Beautification Board - KSB
432-00-1000
5,526
5,526
* Library Restricted for Building Expansion
442-00-1000
42,904
42,904
* Library Building Expansion CD 702994
442-00-1035
1/22/2019 0.45% 51,254
51,283
* Parkland Dedication Fund
450-00-1000
12,878
12,878
* Roadway Impact Fee Fund
451-00-1000
96,000
248,279
* Court Security Restricted Fund
470-00-1000
8,450
8,493
* Court Technology Restricted Fund
471-00-1000
77
72
* Child Safety Fee Fund
475-00-1000
26,665
26,665
* Police Donations
620-00-1000
(1,077)
(1,077)
* Fire Donations
624-00-1000
6,000
6,000
* Banner Account for Parks
632-00-1000
2,536
2,536
* Library Donations
642-00-1000
5,745
5,745
OTHER
$ 327,649
$ 479,995
TOTAL CASH AND INVESTMENTS
$ 6,022,993
$ 5,818,402
TOTAL UNRESTRICTED
$ 5,481,056
$ 5,123,645
*Restricted Funds
Page 7 of 11
• •
ENTEPRISE FUND
CASH AND INVESTMENTS
June 30, 2018
Current
Name Acct # Maturity Yield Prior Period
Balance
Pooled Cash 008-00-1010 0.05% $ 761,911 $ 685,264
OPERATING ACCOUNTS
$ 761,911
$ 685,264
* Pooled Cash
008-00-1010 0.05%
$ 141,961
$ 144,330
* Water Deposit CD 2375850
008-00-1041 1/3/2019 0.45%
300,000
300,000
WATER DEPOSIT REFUND ACCOUNT
$ 441,961
$ 444,330
*Combined EF Debt Service MM 2376113
008-00-1039 0.20%
1,254,150
1,334,356
BOND FUNDS
$1,254,150
$1,334,356
EF Contingency Reserve MM 2809753
008-00-1012 0.20%
$ 593,375
$ 593,473
EF Contingency Reserve CD 787860
008-00-1014 2/14/2019 0.45%
312,893
313,065
EF Reserve CD 642541
008-00-1040 9/25/2018 0.45%
105,743
105,801
CONTINGENCY RESERVES
$1,012,011
$1,012,339
* EF Storm Recovery MM- 2% Electric Rev
008-00-1033 0.20%
$ 912,912
$ 926,600
* EF Equipment Replacement MM 2376202
008-00-1034 0.20%
114,286
114,662
PTRk7
$1,027,198
$1,041,262
TOTAL CASH AND INVESTMENTS
$ 4,497,231
$ 4,517,551
TOTAL UNRESTRICTED
$1,773,922
$1,697,603
*Restricted Funds
Page 8 of 11
•
DEBT SERVICE & CAPITAL PROJECTS
CASH AND INVESTMENTS
,tune 30, 2018
DEBT SERVICE FUND
Name Acct. #. ' Maturity Yield Prior Period ' Current
Balance
Pooled Cash 003-00-1000 0.05% $ 816,585 $ 923,509
* DSF Money Market 2376105 003-00-1010 0.20% 57,097 57,107
TOTAL RESTRICTED $ 873,682 $ 980,616
GENERAL CAPITAL PROJECTS FUND
j Current
II Name Acct. # Maturity Yield Prior Period
_ Balance
* Pooled Cash 004-00-1000 0.05% $ 430,525 $ (104,338)
TOTAL RESTRICTED $ 430,525 $ (104,338)
ENTERPRISE CAPITAL PROJECTS FUND
Name Acct. # Maturity Yield. ` Prior Period Current
Balance
Sewer Capital Improvements MM-10% Rev 840-00-1020 0.209/. $ 679,299 $ 694,828
* Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038
0.20%
1,949,255
1,949,575
* SEWER CAPITAL RESERVE - TAP FEES
$ 2,628,554
$ 2,644,403
* Water Capital Reserve MM 2376156 840-00-1037
0.20%
$ 1,084,393
$ 1,095,071
* Pooled Cash 840-00-1000
0.05%
5,437,770
4,282,127
* General CIP Money Market 2674823 840-00-1013
0.05%
2,053,522
2,053,606
TOTAL RESTRICTED
$11,204,239
$ 10,075,207
*Restricted Funds
Page 9 of 11
100
4A & 4B FUNDS
CASH AND INVESTMENTS
June 30, 2018
4A FUND
Current
Name Acct. # Maturity Yield Prior Period Balance
* Pooled Cash
41-00-1000 0.05%
$ 451,779
$ 527,836
* Cash NOW 900020693 Prosperity
41-00-1010 0.05%
402,489
397,416
* 4A MM 902551273 Prosperity
41-00-1012 0.20%
470,344
470,599
* Sanger TX Ind Corp CD 486639
41-00-1013 10/2/2018 0.25%
94,695
94,723
TOTAL CASH AND INVESTMENTS
$ 1,419,307
$ 1,490,574
4B FUND
Current
Name Acct. # Maturity Yield Prior Period Balance
* Pooled Cash
42-00-1000
0.05%
$ 826,154
$ 430,513
* Cash MM 2379694
42-00-1010
0.05%
189,681
189,689
* 4B CD 653500
42-00-1013
4/3/2019
0.45%
21,785
21,797
* 4B CD 659924
42-00-1014
11/12/2018
0.45%
21,536
21,548
* 4B CD 664243
42-00-1015
6/5/2018
0.45%
21,624
21,633
* 4B CD 673277
42-00-1016
7/9/2018
0.45%
21,573
21,582
* 4B CD 686115
42-00-1017
8/4/2018
0.45%
21,554
21,566
* 4B CD 689521
42-00-1018
9/11/2018
0.45%
21,467
21,479
* 4B CD 694371
42-00-1019
10/14/2018
0.45%
21,541
21,553
* 4B CD 697230
42-00-1020
11/17/2018
0.45%
21,656
21,668
* 4B CD 699934
42-00-1021
12/18/2018
0.45%
21,572
21,583
* 4B CD 702285
42-00-1022
1/31/2019
0.45%
21,377
21,389
* 4B CD 706078
42-00-1023
2/19/2019
0.45%
21,281
21,292
* 4B CD 720097
42-00-1024
2/9/2019
0.45%
21,045
21,057
* 4B CD 720119
42-00-1025
11/9/2018
0.45%
21,080
21,091
TOTAL CASH AND INVESTMENTS
$ 1,294,926
$ 899,440
*Restricted Funds
Page 10 of 11
101
CITY OF SANGER, TEXAS
INVESTMENT REPORT
June 30, 2018
The Monthly Investment Report is in full compliance with the objectives, restrictions, and strategies
as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023, the
Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit. Interest is paid monthly
on all accounts. Therefore, book value and market value are the same and the City does not have
accrued interest on its investments.
Ethics Disclosure and Conflicts of Interest
In accorance with the PFIA, investment officers are required to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
a. the officer has a business relationship with a business organization offering to engage
in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or
b. the officer is related within the second degree by affinity or consanguinity, as
determined under Chapter 573 of the Texas Government Code, to an individual
seeking to transact investment business with the entity. PFIA 2256.005 (i).
%� 9";�,
Clayton Gray
Finance Director
Alina Ciocan
Acting City Manager
Page 11 of 11
102
BANGER
CAPITAL PROJECTS RECAP
July 30, 2018
PROJECT ENGINEERING CONSTRUCTION OTHER TOTALS
Project
Project Description
°
/o Complete
Contract
Change
Total Budget
Actual to
Contract
Change
Total Budget
Actual to Date
Budget
Actual to
Budget
Actual to Date
°!°
Number
Orders
Date
Orders
Date
C001
McReynolds Road Reconstruction
67%
$
437,919
$
$
437,919
$ 488,730
$
6,275,331
$ 88,969
$ 6,364,300
$ 5,700,579
$ 125,619
$ 125,819
$
6,927,838
$ 6,314,928
91%
E001
Phase I: West 135 Water] Wastewater
100%
$
124,864
$
$
124,864
$ 129,131
$
540,562
$ -
$ 540,562
$ 536,400
$ 11,163
$ 11,163
$
676,589
$ 576,694
100%
Line
E002
Phase 11: East 135 Water/Wastewater
100%
$
151,516
$
$
151,516
$ 127,236
$
1,594,118
$
$ 1,594,118
$ 1,594,488
$ 62,420
$ 62,420
$
1,808,054
S 1,784,145
99%
Line
E003
Phase I[[: View Road Line Extension
98%
$
138,305
$
$
138,305
$ 153,877
$
974,491
$
$ 974,491
$ 970,391
$ 5,800
$ 5,800
$
1,118,596
$ 1,130,065
101%
E004
Water Well & Ground Storage
100%
S
159,460
$
$
159,460
$ 195,098
$
1,828,507
$
$ 1,828,507
$ 1,890,738
$ 32,980
$ 32,980
$
2,C20,947
$ 2,118,616
105%
E005
Wastewater Treatment Plant
52%
$ 1,108,955
$
$ 1,108,955
$ 996,303
$ 10,992,845
$ 72,777
$ 11,065,622
$ 7,902,111
$ 344,744
$ 344,744
$ 12,519,321
$ 9,243,158
74%
E006
Railroad Lift Station, Force Main &
THD
$
901,566
$
$
901,566
$ 654,851
$
247,000
$ (112,840)
$ 134,160
$ 134,160
$ 7,336
$ 7,336
$
1,043,062
$ 796,347
76%
Gravity Line
E007
Capita[ Improvement Plan
100%
$
47,800
$
S
47,800
$ 40,768
$
-
$
$ -
$ -
$ -
$ -
$
47,800
$ 40,768
85%
E008
Nitrification
100%
$
47,800
$
$
47,800
$ 10,462
$
$
$
$ -
$ -
$ -
$
47,800
3 10,462
22%
E009
WWTP Outfall Pipeiine
98%
$
100,00C
$
$
100,000
$ 97,556
$
$
$
$ 1,665
$ 336
$ 336
$
100,336
$ 99,560
99%
Totals
$ 3,218,185
$
$ 3,218,185
$ 2,894,012
$ 22,452,854
$ 48,906
$ 22,501,760
$ 18,730,535
$ 590,399
$ 590,399
$ 26,310,344
$ 22,214,945
103
I
TMOS
energy
July 1, 2018
To The Honorable Mayor and City Council
Re: Update to Atmos Energy Corporation's Conservation and Energy Efficiency Tariff
Dear Mayor and City Council,
Please find enclosed updated copies of the company's residential and commercial tariffs. These
tariffs include a conservation and energy efficiency component. This tariff is effective July 1,
2018 and provides opportunities for your citizens to participate in various energy efficiency
programs and appliance rebates. This filing is for informational purposes only and no action is
required on your part.
If you have any questions, please feel free to contact me.
Sincerely,
t
Chris Felan
Vice President, Rates & Regulatory Affairs
Atmos Energy, Mid -Tex Division
Enclosures:
Residential tariff
Commercial tariff
Atmos Energy Corporation
P.O. Box 223705
Dallas, TX 75222-3705
P 214-206-2568 1 F 214-206-2126 1 christopher.feian c@atmosenergy.com
WA I
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RRC Tariff No: 29888
RATE SCHEDULE:
R — RESIDENTIAL SALES
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 07/01/2018
[PAGE: 12
Application
Applicable to Residential Customers for all natural gas provided at one Point of Delivery and measured
through one meter.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished,
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge
Amount
Customer Charge per Bill
$ 18.35 per month
Rider CEE Surcharge
$ 0.03 per month'
Total Customer Charge
$ 18.38 per month
Commodity Charge — All Ccf
$0.13734 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company's Tariff for Gas Service.
'Reference Rider CEE - Conservation and Energy Efficiency as approved in GUI 10170. Surcharge billing effective July 1, 2018.
105
MID-TEX DIVISION RRC Tariff No. 29889
ATMOS ENERGY CORPORATION
RATE SCHEDULE:
C — COMMERCIAL SALES
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
APPLICABLE TO:
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 07101/2018
PAGE: 13
Application
Applicable to Commercial Customers for all natural gas provided at one Point of Delivery and measured
through one meter and to Industrial Customers with an average annual usage of less than 30,000 Ccf,
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge
Amount
Customer Charge per Bill
$ 41.95 per month
Rider CEE Surcharge
$ (0.03) per month`
Total Customer Charge
$ 41.92 per month
Commodity Charge — All Ccf
$ 0.08746 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX,
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company's Tariff for Gas Service.
' Reference Rider CEE - Conservation and Energy Efficiency as approved in GUI 10170. Surcharge billing effective July 1, 2018.
106
N�e
y
r
energy
Chris Felan
Vice President
Rates & Reaulatory Affairs
July 26, 2018
City Official
Re: Rider GCR - Rate Filing under Docket No. 10170
Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable
for the August 2018 billing periods. This Statement details the gas cost component of
the residential, cornmercial, and industrial sales rates for customers within your city.
This filing is for informative purposes only and no action is required on your city's part.
Should you have any questions, please let me know.
Sincerely,
Attachment
Atmos Energy Corporation
5420 LBJ Freeway, Suite 1800
Dallas, TX 75240 107
P 214-206-2568 F 214-206-2126 Christopher.Feian@atmosenergy.com
Part (a) - Mid -Tex Commodity Costs
Line a
1 Estimated Gas Cost per Unit:
2 Estimated City Gate Deliveries:
3 Estimated Gas Cost:
4 Lost and Unaccounted For Gas %
5 Estimated Last and Unaccounted for Gas
6 Total Estimated City Gate Gas Cost:
7 Estimated Sales Volume:
8 Estimated Gas Cost Factor - (EGCF)
9 Reconciliation Factor -(RF):
10 Taxes (TXS):
11 Adjustment - (ADJ):
12 Gas Cost Recovery Factor - (GCRF)
Part (b) - Pipeline Services Costs
Line
ATMOS ENERGY CORPORATION
MID-TEX DIVISION
STATEMENT OF RIDER GCR
August, 2018
PREPARED IN ACCORDANCE WITH
GAS UTILITIES DOCKET NO. 10170
Fixed Costs
13 Fixed Costs Allocation Factors [Set by GUD 101701
14 a. Current Month Fixed Casts of Pipeline Services
15 b. Plus: Second Prior Month Recovery Adjustment
16 Net Fixed Costs
Commodity Costs
17 a. Estimated Commodity Cost of Pipeline Services
18 b. Pius: Second Prior Month Recovery Adjustment
19 Net Commodity Cost of Pipeline Services
20 Total Estimated Pipeline Costs (Line 16 + Line 19)
21 Estimated Billed Volumes
(b)
$0.23702
42,380,720
$10,045,078
2,5932%
$260,489
$10,305,567
42,940,080
0,24000
0,00000
0.00000
0.00000
0,24000 per Ccf
(b)
100.0000%
$32,757,457
$0
$32,757,457
$2,581, 818
$0
$2,581,818
$35,339,275
Btu Factor Per MMBtu
0.1024 $2,3438
{a)
(d)
(e
Rate I - Industrial Service
Rate R - Residential
Rate C - Commercial
Rate T - Transportation '
64.3027%
30.5476%
5.1497%
21,063,929
10,006,617
1,686,911
$0
$0
$0
$21,063,929
$10.006,617
$1,686,911
1,562, 031
$0
$1,562,031
$22,625,960
69,287,850 Ccf
22 Pipeline Cost Factor (PCF) [Line 20/ Line 21] 0.32660 Ccf
23 Gas Cost Recovery Factor - (GCRF) [Line 12] 0.24000 Ccf
24 Rider GCR 0.56660 Ccf
25
Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor of .1024 is used to convert from Ccf.
779,540
240,247
$0
$0
$779,540
$240,247
$10,786,157
$1,927,158
46,130,B80
Ccf
4,703.255
MMBtu
0.23380
Ccf
$0.4097
MMBtu
0.24000
Ccf
$2.3438
MMBtu
0,47380
Ccf Rate I -
$2.7535
MMBtu
Rate T-
$0.4097
MMBtu
108