12/18/2017-CC-Agenda Packet-RegularBANGER
*TEXAS
AGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 18, 2017
7:00 PM
502 ELM STREET
SANGER, TEXAS
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is
unable to respond or to discuss any issues brought up during this section).
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session, December 4, 2017
2. City Council Regular Meeting, December 4, 2017
b) Disbursements
4. Consider any Items Removed from Consent Agenda.
REGULAR AGENDA
5. Consider, Discuss, and Possibly Act on Approving and Authorizing the Acting
City Manager to Sign Change Order #1 Between the City of Sanger and Felix
Construction Regarding the Contract for the Wastewater Treatment Plan
Construction.
6. Consider, Discuss, and Possibly Act on Approving and Authorizing the Acting
City Manager to Sign Change Order #2 Between the City of Sanger and Felix
Construction Regarding the Contract for the Wastewater Treatment Plan.
7. Consider, Discuss, and Possibly Act on Approving and Authorizing the Mayor to
Sign Change Order #1 with Pavecon Construction.
8. Consider, Discuss and Possibly Act on Approving the Fourth Amendment To
Option To Lease and Water Tower Lease Agreement Between the City of Sanger
and New Cingular Wireless PCS, LLC.; and, Authorize the Mayor to Sign Contract.
9. INFORMATION ITEMS:
a) Financial Investment Report
b) All American Dogs Update
10. ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted
on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient
and readily accessible to the ge ral public at all times, and said notice was posted on
the following date and time:,/r� atr3_. M.
and shall remain posted until meeting is adjourned.- ,., ...
s
Cheryl Pri e, City Secretary _ �.
City of Sanger, Texas
This facility is wheelchair accessible and accessible pftking ito3 ices ai•e available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at (940) 458-7930 for further
information.
L911111•1�
MINUTES: CITY COUNCIL WORK SESSION
December 4, 2017 — 6:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell, Councilman
David Clark, Councilman Allen Chick, Councilman Lee Allison, Councilman Gary Bilyeu
All Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Acting City Manager Alina Ciocan, City Secretary Cheryl Price,
Director of Public works Neal Welch, Deputy City Secretary/HR Coordinator Jeriana Station.
1. Call Meeting to Order.
The City Council Work Session was called to order at 6:03 P.M. by Mayor Muir.
2. Update on Active Capital Projects Presented by Director of Public Works, Neal Welch.
Public Works Director Neal Welch presented a power point presentation of photos he took
related to capital projects. He asked the Council to feel free to ask questions as he goes
through the presentation. Photos of the East Section of McReynolds Road were presented.
One of the photos was of the last 1100 feet of the section where the slope was wrong. The
engineers checked the slope to make sure there were no problems with the drainage and
met with staff. He noted that if you drive it you don't feel it, you don't notice it and that it would
not affect the drainage on the adjacent property owners. This is where the agreement to do
the improvements on Bolivar Road came up. They offered to do the improvements on Bolivar
in lieu of tearing up the road. Another photo he presented showed how much they are cutting
down the hills,. and noted that the power poles would have to be re -dug in these areas and it
is being done by the City Electric Department. Councilman Clark asked what is wrong with it,
which way it is supposed to flow. Mr. Welch noted that the road is supposed slope from the
middle so the rainwater runs off of both sides and one side of it is all running to the north on
this portion at a 3% slope. He noted a portion of the road is actually designed that way but
not this part of it. Councilman Clark asked if there would be any problems with flooding from
the amount of water running off to the one side. Mr. Welch stated there would be the same
and would not change anything. Mayor Muir asked which side the future expansion would go
on. Mr. Welch noted future expansion would go to the south side opposite the telephone
poles. Mr. Welch noted that we had hoped that we would not have to do anything with our
utility poles; however, because of the hills being cut down so much, our Electric Department
is going to have to go in and lower some of our utility poles. Councilman Clark noted an
offset of the road and Mr. Welch noted it was an offset where they moved the road over to
give more room for the utility poles and noted it was in the plans. Councilman Boutwell asked
what the estimated completion time on the project was. Mr. Welch advised they said it was a
600- day project and they are going to try and finish it in February. This is the reason that the
road was closed so the construction could get completed faster. They have a little concrete
work around Ranger Creek Bridge and some sidewalk from Pleasant Valley up to Jones.
Concrete crews should be back working this Wednesday. Mayor Muir noted that Council had
some questions on the project to remedy the slope issue on Bolivar. Questions about the
base prep and the choice of structures and whether we had to be involved with the railroad
and requested any updates he could offer. Mr. Welch advised that the cross section is the
same thing we have on the east end of McReynolds. The base is thick and they are going to
pull it up pulverize it and lime stabilize it and put in the asphalt cross section. The Railroad
has said they want to raise the west side up a bit. We are going to level it up and make it
safer for all of the trucks. It is planned to be long enough so that an 18-wheeler can go
across the tracks and not hang up. This would be the best choice for safety. Councilman
Clark asked what the cost of the trade -out is for the Bolivar Street improvement. Acting City
Manager, Alina Ciocan advised that basically from what she has seen, Pavecon's estimate
for this improvement was about $150,000. Eddie Piercy, Street Superintendent got another
estimate for $120,000 for the same project. Mr. Welch noted they were a little bit high but it
was not worth enough to tell them not to do it. Councilman Bilyeu noted that there is still a
$88,900 price tag on it. Mr. Welch noted that John Henderson in Streets has spoke with
railroad personnel and they said would not charge for the flagger that they usually require, if
we give them enough time they will work with us. Mr. Welch noted that this was the best
choice for safety reasons.
For the Wastewater Treatment plant expansion, Mr. Welch presented photos and explained
the progress of the construction of the plant. Mayor Muir noted that he felt it was a good time
to visit on the wastewater plant regarding the problems we have been having with the
dumping and the smell. He noted that a few weeks ago he met with some people he knows
at Upper Trinity and they discussed their Doe Branch Plant on 380 and they shared their data
with us. He noted, Ben Hodges who runs that plant told him that you can see the days where
they were hit with stuff at their plant. It is a brand new efficient plant and when they are hit
there is a huge difference, it is just slimy black sludge. Even though our plant is not a newer
plant we believe this is a broader issue, a regional issue, Mayor Muir and Alina Ciocan,
Acting City Manager, Jim Bolz, Water and Wastewater Superintendent met with Heather
Goins, Denton's Pre-treatment Specialist last Thursday. She wanted to see the data and had
the ability to look at the chemical make up and tell whether it is food waste, actual septic, oil
or chemical base. We are going to try to do some sampling, possibly by the hour. Jim Bolz
is working on some quotes to look at getting it done for about $3000 to $5000. We have
three main trunk lines and should be able to narrow the problem and know when it is hitting
and what trunk line it is hitting, and narrow it down with the process of elimination. This way
we would be able to tell if it is industry dumping or if it is a truck driving around and dumping
into our system. As discussed previously, this has become a problem because the City of
Denton shut down taking Septic Waste in April 2016, which is exactly when we started
having our problems, in the summer of 2016. We are going to do some routine data sampling
and spreadsheet work based on her recommendations. We are actually going to go back
and try to retest a sample that we took after the incident on September 26t" which may give
us an idea of what we are dealing with whether it is food waste, septage, etc. We have also
called on other municipalities and got confirmation that they have also had dumping incidents
within the same timeframe. The Police Department is monitoring this closely and staff has
been notified to have their people out in the field. We will also on the verge of a press
release to the citizens to get the word out. He noted that the reason that Denton shut down
having the septic trucks come in is because of what it was doing to their plant. They actually
tested them before they let each truck dump, and they know what those trucks carry. We
were curious if there was enough of a fingerprint in the testing to narrow down the culprit.
This is what we are looking into. He noted that Doe Branch has been overwhelmed, they
didn't breach, but they were close and were working like mad men to keep up and had men
out in the field looking. The Mayor noted that he has spoken to TECQ regarding this issue.
Staff is working on a timeline and acquiring factual information. We don't know what it is and
we may be in better shape if we get the knowledge from the sampling. Alina Ciocan noted
that the meeting with Heather Goins in Denton was very productive and they came back with
a lot of information.
Neal Welch presented a summary of sidewalk projects. He also provide a summary of the
water and sewer improvements from North of FM 455 down to Lois Road. This project is
almost complete. Phase III water and sewer lines go across and up 1-35 to View Road Lois
Road for future business expansion. This project has been bid, let, and the contractor
ordered all of the supplies they need and should begin construction as soon as they get the
materials and should be under construction in January or February. Cowling Road Lift Station
is still in design. They have been working with the pipeline shifting it to various places trying
to get the best design and working with the property owners to get to a point where
everybody can agree. Mayor Muir noted if we can get the easements lined out and get the
easements worked out with the property owners we should do that sooner than later. He
noted that the Nitrification project is also in process. Councilman Allison asked if the project
of the way finder signs has been pursued. Mr. Welch noted that he has sent out e-mails and
made phone calls and has received zero response, so he is going to attempt to go and meet
with them in person. Councilman Boutwell asked what the expected completion of the
Nitrification project was. Mr. Welch advised he did not know a completion date. The
contractor has ordered the materials and they hope to get started in early 2018. He noted
that they really need to be finished by April 2018. Councilman Clark noted he thought there
were some issues with Upper Trinity. Mr. Welch noted that Upper Trinity was not pleased
and wanted a more expensive device for air gap and the Engineers said that all they needed
was an air gap, the engineer found it in the rules and sent it to them and they finally agreed.
Councilman Clark noted that he has never seen a sidewalk plan and wanted to know if we
have one. Mr. Welch advised that last year we went down Keaton to the school. He noted
there were some plans for to tie neighborhoods and schools together, mainly to get to
schools. He noted that if the Council knows of locations for sidewalks to let him know.
Councilman Boutwell asked if we have exhausted all of our funds for sidewalks. Mr. Welch
advised that for 2016-17 we have. There additional miscellaneous discussion regarding
sidewalks. Councilman Bilyeu noted that it would be a good idea to put one in from Marion
and Sanger Circle to FM 455. For safety. Councilman Allison noted the State used to have a
program, "Better Safer Roads" for sidewalks. Mr. Welch advised they still do have that
program. They will pay for the actual construction of the sidewalk but will not pay for any
engineering or anything else. We would have to obtain easements and provide a full set of
engineered plans and then apply for the grant. Mayor Muir noted that we may want to do a
comprehensive plan for sidewalks for the future. It was noted that we may get a sidewalk to
go under 1-35 when the expansion of 1-35 occurs.
3. Overview of Items on Regular Agenda.
There was no overview of items on the Regular Agenda.
4. ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 6:55 P.M.
MINUTES: REGULAR CITY COUNCIL MEETING
December 4, 2017, 7:00 p.m.
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT: Mayor Thomas Muir, Councilman Bill Boutwell,
Councilman David Clark, Councilman Allen Chick, Councilman Gary Bilyeu,
Councilman Lee Allison
COUNCIL MEMBERS ABSENT: None
The Mayor and all Council Members were present constituting a quorum.
STAFF MEMBERS PRESENT: Acting City Manager Alina Ciocan, City Secretary Cheryl
Price,
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
The Regular City Council Meeting was called to order by Mayor Muir on Monday,
December 4, 2017 at 7:04 p.m. The Invocation was given by Councilman Boutwell
and The Pledge of Allegiance was led by Councilman Bilyeu.
2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is
unable to respond or to discuss any issues brought up during this section).
Sue Allison, was recognized. She advised that she has an idea for the sewer
system with regard to all of the dumping that we suspect is going on. She
suggested it would be a good idea to get the manhole covers and put a limit switch
on the manhole covers in the outer areas; and, as soon as they lift the lid, a light
comes on at city hall that tells you somebody is out there, but you don't go out there
right away. You watch and see how many of these go off and watch for a pattern
and then you get them. It wouldn't be that much money to put a switch on them.
3. CONSENT AGENDA:
a) Approval of Minutes:
1. City Council Work Session, November 20, 2017
b) Disbursements
c) Approve Resolution No. R-09-12-17 Appointing Alina Ciocan as the City of
Sanger Representative to the Upper Trinity Regional Water District Board
of Directors to Fill in Unexpired Term Ending May 31, 2019.
Councilman Boutwell asked about some of the disbursements. For Imprint- which
is one of the Companies that we use for promotional giveaways at parks and
recreation events. Pavecon — payment for $367,896. (Page 14) Do we have an
idea of how much we have paid them and of what the total is. Acting City Manager
Alina Ciocan advised she does not have those figures tonight, but will be happy to
e-mail that information to him. Boulder Monument signs — Alina Ciocan noted that
it is a project that is being done by the Parks Department and is for monument
signs, one at City Hall and one at Switzer Park.
Councilman Clark asked Alina Ciocan, Acting City Manager if she was familiar with
the Upper Trinity Board and if she has the time. He asked if the Council was
stacking too much on her. She stated that she will make the time, that this is
important enough, as the Mayor stated, we need to have a presence and make
sure that our opinion is heard. Councilman Clark noted that it does not have to be
the City Manager. Mayor Muir noted that he was correct and explained some past
history. He noted we may find someone else that can take her place, but we need
to get someone appointed timely and we can address it later.
A motion was made by Councilman Bilyeu to approve the Consent Agenda as
presented. The motion was seconded by councilman Clark. Motion carried
unanimously (5-0).
4. Consider any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
5. Consider, Discuss and Act on the Final Plat of the R. L. Carriers Addition
Being 83.225 Acres Generally Located East of IH-35 and North of View Road.
Acting City Manager, Alina Ciocan summarized. This is a company that is looking
to relocate north of Walmart. The engineer Will Sisco is here to present the project
if we have questions. They are platting the entire tract of approximately 83 acres.
The tract is zoned industrial so it is meeting all of the requirements.
Will Sisco with Turley and Associates, 301 North 3rd Street, Temple, Texas, was
recognized to present the plat. He advised it is a basic plat and they are turning it
into one lot so they can develop it. The company, R. L. Carriers is an Air Freight
and Common Freight Carrier company. They have been pretty aggressive in
building new projects all over the country They have about 10 projects going on
right now. They are going to develop about 45 acres of the 80-acre site, most of
which will be concrete paving. It is an exciting project and at full build -out it could
be about 250 jobs. They have submitted 60% plans on the civil side and expect to
100% plans in the next few weeks and plan to start construction at the first of the
year. Mr. Sisco noted that the company is a freight carrier, and will have truck
traffic similar to Walmart, which is adjacent to the property.
Councilman Bilyeu asked Public Works Director Neal Welch, Director of Public
Works if all of our water and wastewater commitments would meet the timeline.
Mr. Welch advised they were ahead of the schedule.
Councilman Allison noted he would like to see more information on the utilities and
also questioned the dedication of View Road. Alina Ciocan noted that the
agreement for view road precedes her and was made with Mike Brice. Will Sisco
stated that his understanding from prior meetings was that View Road was a joint
project with the City and the County at the time it was put in and assumed it was a
public road, but the actual dedication of it was never completed.so this is to clean it
up because it is a road that was put in by the city and the county. Mayor Muir
noted that he remembers it was put in to encourage development. Councilman
Allision questioned if we want to be responsible for maintaining it or let them have
the road and maintain it. Ms. Ciocan noted that this was an agreement that Mike
Brice had made with them. Councilman Allision noted that in the future he would
like to see more of what is going to happen with the infrastructure. Councilman
Boutwell asked where the city limits end going north. It was noted the City Limits
go to the Cooke County Line.
A motion was made by Councilman Allision, to approve the Final Plat of the R. L.
Carriers Addition being 83.225 Acres generally located east of IH-35 and north of
View Road. The motion was seconded by Councilman Bilyeu. Motion carried
unanimously (5-0).
INFORMATION ITEMS:
None.
6. ADJOURN.
There being no further discussion, Mayor Muir adjourned the meeting at 7:21 P.M.
12/11/2017 2:26 PM
PACKET: 09262-12.11.17
ACH EFFECTIVE DATE: 12/20/2017
VENDOR NAME
99-24050 AEP ENERGY PARTNERS, INC
1756000661 CITY OF SANGER
D I R E C T D E P O S I T L I S T
ACH LISTING ***
BANK ACCOUNT TYPE
021000089 30646208 CHK PER
111911321 2693585 CHK
HASH 0013291140 IMMED. DEST 101000048 FED OF KC
ACCOUNT NO# 2693585 IMMED. ORIG 0111911321 FIRST UNITED BANK
TOTAL AMOUNT 342,241.22CR ORIG. DFI# : 111911321
EFFECTIVE DATE: 12/20/2017 COMPANY ID 1756000661
TOTAL ENTRIES : 1 COMPANY NAME CITY OF SANGER
PAGE: 1
AMOUNT TRACE
342,241.22CR 0000001
342,241.22 0000002
12/11/2017 2:26 P14 D I R E C T D E P O S I T L I S T PAGE: 1
PACKET: 09262-12.11.17
ACH EFFECTIVE DATE: 12/20/2017
VENDOR NAME
99-24050 AEP ENERGY PARTNERS, INC
1756000661 CITY OF SANGER
- ACH LISTING -
RANK ACCOUNT
021000069 30646208
111911321 2693585
TYPE AMOUNT TRACE
CHK PER 342,241.22CR 0000001
CHK 342,241.22 0000002
HASH 0013291140 IIMED. DEST 101000048 FED OF KC
ACCOUNT 1101 2693585 IMMED. CRIS 0111911321 FIRST UNITED RANK
TOTAL At AUNT 342,241.22CR OPTS. DFI# : 111911321
EFFECTIVE DATE: 12/20/2017 COMPANY I❑ 1756000661
TOTAL ENTRIES : 1 COMPANY NAME CITY OF SANGER
12/11/2017 2:26 PM D I R E C T D E P O S I T L I S T PAGE: 1
PACKET: 09262-12.11.17
ACH EFFECTIVE ➢ATE: 12/20/2011
VENDOR NAME
99-24050 AEP ENERGY PARTNERS, INC
1756000661 CITY OF SANGER
- ACH LISTING -
BANK ACCOUNT
021000089 3064620E
111911321 2693585
TYPE AMOUNT TRACE
CHK PER 342,241.22CR 0000001
CHK 342,241.22 0000002
HASH 0013291140 I443ED. DEST 101000048 FED OF KC
ACCOUNT N09 2693585 IIIIED. ORIG 0111911321 FIRST UNITED BANK
TOTAL AMOUNT 342,241.22CR ORIG. DFI$ : 111911321
EFFECTIVE DATE: 12/20/2017 COMPANY ID 1756000661
TOTAL ENTRIES : 1 COMPATIY NAlIE CITY OF SANGER
12/11/2017 2:20 P14 A / P CHECK
REGISTER
PAGE: 1
PACKET:
09260 12.11.17 AM
VENDOR
SET: ._
RA21K
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
❑ISCOUNT AMOUNT
N0q
AMOUNT
21260
TEXAS DEPARTMENT OF STATE HEALTH SERVICES
I-8030-10711 RE14EW E14S PROVIDER LICENSE
D 11/30/2017
870.000R
000000
870.00
25070
ALL A14ERICAN DOGS INC
I-3266 DECE14BER SHELTER SERVICE
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067916
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02610
ANIXTER INC.
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950.45CR
067917
950.45
22620
ARAMARK UNIFORM SERVICE
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20.17CR
067918
I-1157195231 MATS/CITY HALL
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20.17CR
067918
40.34
02460
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626.19CR
067919
826.19
12680
BAILEY ENVIRONMENTAL, CORP
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4,600.000R
067920
4,600.00
31450
BETSY GRAY CREATIVE GROUP
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112.50CR
067921
I-2017-031 POWER POINT TE14PLATE
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150.000R
067921
262.50
00420
BOUND TREE MEDICAL, LLC
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313.26CR
067922
I-62685912 EMS 14EDICAL SUPPLIES
R 12/11/2017
165.58CR
067922
I-82693888 EMS SUPPLIES
R 12/11/2017
504.68CR
067922
983.52
23790
TERRY WEST
I-201700320 LIGHT FIXTURE CONVERSION
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130.000R
067923
130.00
21100
COLE14AN LAW FIRM
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775.000R
067924
775.00
18190
DEPARTMENT OF INFORMATION RESOURCE
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32.77CR
067925
32.77
17640
DOLLAR GENERAL - CHARGED SALES
I-1000689919 CHRISTMAS DECOR RANGERS
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10.00CR
067926
10.00
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EMERGICON LLC
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8,459.98CR
067927
8,459.98
12/11/2017 2:20 P14
A / P CHECK
REGISTER
PAGE: 2
PACKET:
09260 12.11.17 A14
VENDOR
SET: __
BANK
POOL POOLED CASH
ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
IIAME / I.D.
DESC
TYPE DATE
❑ISCOUNT
AP:OUNT
NO#
AMOUNT
23820
FERGUSON WATERWORKS
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111.61CR
067928
I-0910361
CL7,14PS
R 12/11/2017
516.10CR
067928
627.71
31340
FIRST CHECK APPLICAIIT
SCREENING
I-875B
BC ON CHRISTOPHER HAbACONS
R 12/11/2017
34.50CR
067929
34.50
18790
FUELI4AN
I-ITP52020062
FUEL 11/27/17-12/03/17
R 12/11/2017
1,815.05CR
067930
1,815.05
25560
GARY DILL BACKHOE SERVICE
I-2233
NEW WTR SVC BORE
R 12/11/2017
8,000.00CR
067931
8,000.00
24580
HOLIDAY CHEVROLET
I-1483
NEW DETECTIVE VEHICLE
R 12/11/2017
34,277.00CR
067932
34,277.00
23760
KEEPITSAFE, INC.-LIVEVAULT
I-3363602
NOVEMBER STATEI4ENT
R 12/11/2017
600.000R
067933
600.00
08210
KIIIK EAR
I-76709
TRAILER INSPECTION LIC19034157
R 12/11/2017
7.000R
067934
7.00
32370
RYAN LOFTIN
I-201712077017
2 DAY HEALS FOR 12/18-12/19
R 12/11/2017
50.000R
067935
50.00
01570
LOWE'S COMPANIES, INC.
C-926345
REFUIID ON TAX
R 12/11/2017
9.08
067936
I-67989
TOILET PLUNGER
R 12/11/2011
30.36CR
067936
21.28
31130
VIRGINIA MORROW - DBA
- D:ORROW FENCE CO
I-1001
FENCING
R 12/11/2017
2,500.000R
067937
2,500.00
08690
O'REILLY AUTO PARTS
I-1959-410341
GAL MICK OIL
R 12/11/2017
0.38CR
18.61CR
067938
I-1959-410600
4PC FLOOR 14AT '14 TAHOE BUT 15
R 12/11/2017
0.80CR
39.19CR
067938
I-1959-410849
BRAKE PADS '13 TAHOE UNIT OS-2
R 12/11/2017
1.37CR
67.12CR
067938
124.92
02970
OFFICE DEPOT
I-982121441001
JANITORIAL SUPPLIES
R 12/11/2017
187.04CR
067939
187.04
22760
PRICE, CHERYL
I-201712117024
TCNA TRAVEL VOUCHER
R 12/11/2017
20.000R
067940
I-201712117025
TCI'IA TRAVEL 141LEAGE
R 12/11/2017
56.71CR
067940
76.71
12/11/2017 2:20 PM
A / P CHECK
REGISTER
PAGE: 3
PACKET:
09260 12.11.17
A14
VENDOR
SET: 99
BANK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
KATIE / I.D.
DESC
TYPE DATE
DISCOUNT AMOUNT
NOR
AMOUNT
12820
RICOH USA, INC
I-5051340508
SERVICE CONTRACT OCT a NOV
R 12/11/2017
182.28CR
067941
182.28
09520
ACP INTERNATIONAL
INC.
I—S17-3002
72" PARKING CURBS
R 12/11/2017
295.12CR
067942
295.12
29420
SAMA11TRA SPRINGS BOTTLING
C-482080
CREDIT
11 12/11/2017
6.00
000000
I-483722
MONTHLY DEC FEE
1I 12/11/2017
6.000R
000000
0.00
29400
SA4ANTHA SPRINGS BOTTLING
C-482083
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R 12/11/2017
6.00
067943
I-483894
MONTHLY DEC CHARGE
R 12/11/2017
6.000R
067943
I-484423
ENERGY SURCHARGE
R 12/11/2017
2.90CR
067943
2.90
30050
SPMUITHA SPRINGS
I-482082
WATER a ENERGY SURCHARGE
R 12/11/2017
17.90CR
067944
I-484035
DECEMBER 14O11THLY CHARGE
R 12/11/2017
6.000R
067944
23.90
25020
SANGER HARDWARE
C—B91408
LIGHT BULBS RETUIUN
R 12/11/2017
8.98
067945
I—B90747
TINIER
R 12/11/2017
7.59CR
067945
I—B90868
DIARKING PAINT
R 12/11/2017
45.54CR
067945
I—B90897
LIGHT BULBS
R 12/11/2017
8.98CR
067945
I—C26986
WRENCH PIPE
R 12/11/2017
26.99CR
067945
80.12
11810
SPECIALTY RESCUE a
FIRE
I-14216
HYDRO —BOTTLES
R 12/11/2017
1,462.50CR
067946
1,462.50
29190
STITCHIN' AND LORE
CUSTOM GRAPHICS LLC
I-201712077020
F24PLOYEE COATS
R 12/11/2017
2,500.000R
067947
2,500.00
32030
GILLIAM IITVESTMENTS:
DBA: VANGUARD CLEANING SYS
I-19126
CLEANING CITY OFFICES
R 12/11/2017
2,493.000R
067948
I-19601
CLEANING CITY 0£FICES
R 12/11/2017
2,64E.00OR
067948
I-20019
CLEATING CITY OFFICES
R 12/11/2017
150.00OR
067948
I-20090
CLEANING CITY OFFICES
R 12/11/2017
2,648.00CR
067948
I-20493
CLEANING CITY OFFICES
R 12/11/2017
263.58CR
067948
I-20494
CLEARING CITY OFFICES
R 12/11/2017
247.32CR
067948
I-20495
CLEANING CITY OFFICES
R 12/11/2017
247.32CR
067948
I-20496
CLEATING CITY OFFICES
R 12/11/2017
247.32CR
067946
I-20498
CLEANING CITY OFFICES
R 12/11/2017
186.94CR
067948
I-20499
CLEA21IITG CITY OFFICES
R 12/11/2017
257.16CR
067948
I-20500
CLEANING CITY OFFICES
R 12/11/2017
169.48CR
067948
9,558.12
12/11/2017
2:20
P14
A / P CHECK
REGISTER
PAGE:
4
PACKET:
09260
12.11.17 A14
VENDOR SET:
._
BANK
POOL
POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR N)WE / I.D.
DISC
TYPE DATE
DISCOUNT
AMOUNT N08
AMOUNT
* . T 0 T A L S '
1104
DISCOUNTS
CHECK MIT
TOTAL APPLIED
REGULAR CHECKS:
33
2.55
83,576.90
83,579.45
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE-F]RITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
1
0.00
870.00
870.00
VOID CHECKS:
0
0.00
0.00
0.00
11011 CHECKS:
1
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
35
2.55
84,446.90
84,449.45
TOTAL ERRORS:
0
TOTAL WARNINGS:
0
12/11/2017 2:20 PM A / P CHECK REGISTER PAGE: 5
PACKET: 09260 12.11.17 A14
VENDOR SET: 99
„
BANK POOL POOLED CASH ACCOUNT
CHECK CHECK CHECK CHECK
VENDOR MIE / I.D. DESC TYPE DATE ❑ISCOUNT AMOUNT NO# A14OUITT
" POSTING PERIOD RECAP
FUND PERIOD AMOUNT
___________________________________________
001 11/2017 870.000R
001 12/2017 60,501.85CR
008 12/2017 10,015.85CR
160 12/2017 12,736.70CR
41 12/2017 262.50CR
ALL 84,446.90CR
12/04/2017 11:24 AM A / P CHECK REGISTER
PACKET: 09243 12.04.2017 P14
VENDOR SET: 99
MIR E14P B EMPLOYEE BENEFIT MID
CHECK CHECK
VENDOR NAIIE / I.D. DISC TYPE DATE
10610 LEADERSLIFE INS. COMPANY
1-74913 DEC 2017 LIFE INS COVERAGE R 12/04/2017
30560 MUTUAL OF OM4AHA
I-000679428569A DEC 2017 LIFE INSURANCE R 12/04/2017
30590 UNITED HEALTHCARE INSURANCE COMPANY
I-093339941945 HEALTH 6 DENTAL INS DEC 2017 R 12/04/2017
i* T O T A L S
REGULAR CHECKS:
HAN➢WRITTEN CHECKS:
PRE -WRITE CHECKS:
DRAFTS:
VOID CHECKS:
11011 CHECKS:
CORRECTIONS:
REGISTER TOTALS:
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
PAGE: 1
CHECK CHECK
DISCOUNT AITOU14T IT04 AMOUNT
86.66CR 000493 86.66
1,344.29CR 000494 1,344.29
45,683.16CR 000495 45,683.16
NOs DISCOUNTS
CHECK A14T
TOTAL APPLIED
3 0.00
47,114.11
47,114.11
0 0.00
0.00
0.00
0 0.00
0.00
0.00
0 0.00
0.00
0.00
0 0.00
0.00
0.00
0 0.00
0.00
0.00
0 0.00
0.00
0.00
3 0.00
47,114.11
47,114.11
12/04/2017 11:24 AM A / P CHECK REGISTER PAGE: 2
PACKET: 09243 12.04.2017 AM
VENDOR SET: __
RANK EMP B EMPLOYEE BENEFIT FUND
CHECK CHECK CHECK CHECK
VENDOR NAME / I.D. DESC TYPE DATE DISCOUTIT AMOUNT NO$ AMOUNT
- POSTING PERIOD RECAP "
FUND PERIOD AMOUNT
110 12/2017 47,114.11CR
ALL 47,114.11CR
12/04/2017 11:18 AM
A / P CHECK
REGISTER
PAGE: 1
PACKET:
09242 12.04.17
VENDOR
SET: „
BANK
POOL POOLED CASH
ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D.
DESC
TYPE DATE
DISCOUNT AMOUNT
NO#
AMOUNT
30600
TASC
C-201711277006
TASC
D 11/22/2017
41.66
000000
1-201711207003
TASC
D 11/22/2017
30.48CR
000000
I-FSCPY10.27.17
FLEX
D 11/22/2017
208.33CR
000000
I-FS14PY10.27.17
FLEX
D 11/22/2017
2,002.86CR
000000
2,200.01
00600
CITY OF SANGER
I-NOVEMBER 2017
ELECTRIC 10/16/17-11/17/17
D 12/04/2017
39,419.84CR
000000
39,419.84
07860
ACT PIPE SUPPLY, INC
I-S100138929.001
CLAMPS, NUTS, AND BOLTS
R 12/04/2017
612.10CR
067876
612.10
28710
AFFORD -IT TIRES
I-1760
265-70-17 FUTURA TIRES
R 12/04/2017
500.00CR
067877
500.00
25940
ALAN PLU1114ER ASSOCIATES, INIC
I-000000041499
SEWER PLANT ENGINEERING
R 12/04/2017
18,579.56CR
067878
18,579.56
25070
ALL APMRICAN DOGS INC
I-3260
SERVICES FOR SEPT/OCT/NOV
R 12/04/2017
1,025.000R
067879
1,025.00
22620
ARAMARK UIIIFOR14 SERVICE
I-1157160712
UITIFOP14S 3 SHOP TOWELS
R 12/04/2017
29.88CR
067880
1-1157160713
UNIFORMS
R 12/04/2017
23.16CR
067880
1-1157160714
MATS S UNIFORMS
R 12/04/2017
55.55CR
067880
1-1157160715
UNIFORMS
R 12/04/2017
26.73CR
067880
I-1157183539
SHOP TOWELS S UNIFORMS
R 12/04/2017
29.88CR
067880
I-1157183540
UNIFORMS
R 12/04/2017
23.16CR
067880
I-1157183541
MATS 5 UNIFORMS
R 12/04/2017
55.55CR
067880
I-1157183542
UNIIFOR14S
R 12/04/2017
26.73CR
067880
1-1157183543
MATS CITY HALL
R 12/04/2017
20.17CR
067880
2P0.81
25610
AUSTIN LANE TECHNOLOGIES, INC
I-161229
TECHNICAL SUPPORT
R 12/04/2017
6,123.000R
067881
6,123.00
32340
BELCHEFF E ASSOCIATES
INC
I-170420.0101
FLOG➢PLAIN REV
R 12/04/2017
2,439.000R
067862
1-170420.0301
FLOGDPLAIN REV
R 12/04/2017
2,400.00CR
067882
4,839.00
31670
BOOT BARN
I-IVC0118664
BOOTS
R 12/04/2017
100.000R
067883
100.00
12/04/2017 11:18 A14
A / P CHECK
REGISTER
PAGE: 2
PACKET:
09242 12.04.17
VENDOR
SET: 99
BANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NNIfE / I.D.
DESC
TYPE DATE
DISCOUNT AMOUNT
NO%
AMOUNT
20410
CARE NOW CORPORATE
I-1009310
SARA SEXTON: IS fi ALCOHOL TEST
R 12/04/2017
70.00CR
067884
70.00
00590
CITY 0£ DENTON
I-10/13/17-11/18/17
TESTING
R 12/04/2017
160.00CR
067885
160.00
22650
D&S ENGINEERING LABS, PLLC
I-17-10-000168
MCREYNDLS MATERIALS TST
R 12/04/2017
6,540.88CR
067886
6,540.88
26410
DENTON COUNTY CLERK
I-INT123632
MOW LIEN 108 FREESE 58431
R 12/04/2017
30.00CR
067887
I-INT138235
MOW LIEN 600 11. STE12-DIIS 57269
R 12/04/2017
30.00CR
067887
I-IlIT2012-96198
MOW LIEN 600 11. STEM!ONS 57269
R 12/04/2017
30.000R
067887
I-INT2013-94585
MOW LIEN 600 N. STEM{ONS 57269
R 12/04/2017
30.000R
067887
I-IlIT2014-115151
MOW LIEN 600 N. STEMMONS 57269
R 12/04/2017
30.000R
067887
I-IlIT2014-121273
NOS) LIEN 600 11. STEM21ONS
R 12/04/2017
30.000R
067887
I-IlIT2014-97874
MOW LIEN 600 N. STEI410ITS 57269
R 12/04/2017
30.000R
067887
210.00
26920
DISCOUNT TROPHIES
1-1781
KICKBALL TROPHIES
R 12/04/2017
22.000R
067888
22.00
23820
FERGUS014 WATERWORKS
I-0908002
CLAMP, COUPLING, VALVE, NIPPLE
R 12/04/2017
557.16CR
067889
557.16
18790
FUELMAN
I-ITP51909261
FUEL 11/20/17-11/26/17
R 12/04/2017
1,441.82CR
067890
1,441.82
01070
GALLS INC.
I-008708341
TCKT HLDR, LAPEL MIC - 780
R 12/04/2017
114.10CR
067891
114.10
29620
GOODYEAR COMMERCIAL
TIRE
I-233-1018579
GY 265/60R17 TIRES UNIT 10
R 12/04/2017
288.81CR
067892
288.81
19480
HUTHER 6 ASSOCIATES,
INC
I-5783
TESTING
R 12/04/2017
2,975.000R
067893
2,975.00
31660
L.H. CHANEY MATERIALS, INC.
1-0000140929
EMERGENCY SLUDGE HAUL
R 12/04/2017
5,367.50CR
067894
5,367.50
25060
LEMONS PUBLICATIONS
INC
I-5969
AtRNAL SUBSCRIPTION-SANGERNEWS
R 12/04/2017
522.000R
067895
I-6208
SANGER NEWS
R 12/04/2017
295.000R
067895
817.00
12/04/2017 11:18 P24
A / P CHECK
REGISTER
PAGE:
3
PACKET:
09242 12.04.17
VENDOR
SET: 99
RAHK
POOL POOLED
CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VE14DOR
NAME / I.D.
DESC
TYPE DATE
DISCOUNT
AIMUNT
1100
A140UNT
01570
L051E'S COMPANIES,
INC.
I-67453
PARK SUPPLIES- CHRIST14AS DECOR
R 12/04/2017
119.12CR
067896
I-67470
HANDICAP RAMP SUPPLIES
R 12/04/2017
21.32CR
067896
I-67471
OFFICE REMODEL - FLEET
R 12/04/2017
39.83CR
067896
I-67682
CON WEASEL EDGER CHOPPER
R 12/04/2017
43.66CR
067896
I-67972A
SHORT PAYI4EIlT 11/13/11
R 12/04/2017
0.20CR
067896
1-70483
BLDG 1311T HANDICAP RAMP
R 12/04/2017
2,830.42CR
067896
3,054.55
30560
14UTUAL OF OMM
I-000679428569
DEC 2017 LTD
R 12/04/2017
705.39CR
067897
705.39
31690
1IE'EGEN STRATEGIES d SOLUTIONS
I-5940
UTILITY RATE STUDY
R 12/04/2017
870.00CR
067898
870.00
25580
NORTH TEXAS GROUNDWATER CONSERVATION ➢ISTRICT
I-128
NTGCD WATER FEES 6/15-9/30/17
R 12/04/2017
6,867.40CR
067899
6,867.40
08690
O'REILLY AUTO PARTS
1-1959-408367
HEADLIGHT UNIT 10 2014 TAHOE
R 12/04/2017
0.29CR
14.13CR
067900
1-1959-410376
4" AXLE SOCKET
R 12/04/2017
0.59CR
28.90CR
067900
I-1959-410636
OIL/AIR/FUEL FILTERS
R 12/04/2017
2.39CR
117.06CR
00900
I-1959-410816
BATTERY
R 12/04/2017
2.46CR
120.48CR
067900
280.57
02970
OFFICE DEPOT
I-978941600001
CUPS/PLATES/PAPA/LETTER OPENER
R 12/04/2017
53.66CR
067901
I-97B942404001
LETTER OPENER
R 12/04/2017
3.49CR
067901
I-979015107001
POCKET FILE
R 12/04/2017
47.99CR
067901
I-980368765001
CREAMER, COUNTERFEIT DET PENS
R 12/04/2017
16.57CR
067901
I-980855036001
TONER AND DRUM FOR PRINTER
R 12/04/2017
143.000R
067901
I-980855467001
FLAGS, POST -IT
R 12/04/2017
5.99CR
067901
I-981028438001
COUNTERFEIT PEN
R 12/04/2017
12.99CR
067901
283.89
22760
PRICE, CHERYL
I-201712017009
TCMA-LONE STAR CHAP I-IE14BERSHIP
R 12/04/2017
25.00CR
067902
25.00
25020
SANGER HARDWARE
I-B90645
FASTENERS -GUARDRAIL REPAIRS
R 12/04/2017
4.80CR
067903
I-C27053
CAPS GALV 2"
R 12/04/2017
6.49CR
067903
11.29
29190
STITCHIN' AND MORE
CUST014 GRAPHICS LLC
I-7
UIIIFOP145
R 12/04/2017
535.000R
067904
535.00
12/04/2017 11:18 A14 A / P CHECK
REGISTER
PAGE: 4
PACKET:
09242 12,04.17
VENDOR
SET: 99
RANK
POOL POOLED CASH ACCOUNT
CHECK CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE DATE
DISCOUNT
MOUNT
E70@
A140UNT
30600
TASC
I-I171153853 FSA ADMIN FEES 1/1/18-3/31/18
R 12/04/2017
630.00CR
067905
630.00
02690
TECHLINE, INC.
I-1476516-00 CONt7ECTORS, SLEEVES, COVERS
R 12/04/2017
357.48CR
067906
I-1476516-01 COUPLINGS
R 12/04/2017
197.60CR
067906
I-14765-4-00 15KV POTHEAD TERMINATOR
R 12/04/2017
305.1OCR
067906
860.18
06930
TEXAS ELECTRIC COOPERATIVES
I-201711136993 SAFETY CLASSES
R 12/04/2017
5,141.000R
067907
5,141.00
20480
TD94RA
I-81270 J STATOIT M fBERSHIP RENEWAL
R 12/04/2017
75.00CR
067908
75.00
00100
THItS
I-R£TPY11.10.17 Tt4RS
R 12/04/2017
18,374.28CR
067909
I-RETPY11.22.17 TMRS
R 12/04/2017
18,122.25CR
067909
36,496.53
30980
TWO CLOVER SERVICES INC
I-17-10 M= CONSULTANT
R 12/04/2017
1,685.26CR
067910
1,685.26
27190
TXFACT
I-2516 BASIC CRI74 RBIT. 785 DODSON
R 12/04/2017
545.00CR
067911
545.00
11430
USA BLUEBOOK, INC.
I-413847 STIRRING BAR, COVERALLS, BAROM
R 12/04/2017
686.51CR
067912
686.51
k * T 0 T A L S * ' NO$
DISCOUNTS
CHECK A14C
TOTAL APPLIED
REGULAR CHECKS: 37
5.73
109,386.31
109,392.04
HANDWRITTEN CHECKS: 0
0.00
0.00
0.00
PRE -WRITE CHECKS: 0
0.00
0.00
0.00
DRAFTS: 2
0.00
41,619.85
41,619.85
VOID CHECKS: 0
0.00
0.00
0.00
NOR CHECKS: 0
0.00
0.00
0.00
CORRECTIONS: 0
0.00
0.00
0.00
REGISTER TOTALS: 39
5.73
151,006.16
151,011.89
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
12/04/2017 11:18 A14 A / P CHECK REGISTER PAGE: 5
PACKET: 09242 12.04.17
VENDOR SET: __
HANK POOL POOLED CASH ACCOUNT
CHECK CHECK CHECK CHECK
VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT 1I0@ AMOUNT
- POSTING PERIOD RECAP -
FUND
___________________________________________
PERIOD
AtAOUNT
001
11/2017
1,037.33CR
001
12/2017
35,125.41CR
004
12/2017
6,540.88CR
008
11/2017
338.72CR
008
12/2017
66,644.82CR
180
11/2017
823.96CR
ISO
12/2017
16,038.94CR
41
12/2017
1,037.54CR
840
12/2017
23,418.56CR
ALL 151,006.16CR
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE: ® Regular ❑ Special Reviewed by
❑ Yes
® Not
❑ Consent ❑ Workshop ❑ Executive Finance
Applicable
❑ Public Hearing Reviewed by Legal
❑ Yes
® Not
Applicable
Council Meeting Date: Submitted By:
December 18, 2017 Neal Welch, Public Works Director
City Manager Reviewed/Approval Initials z 1 (-I Date OI Y
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
® CHANGE ORDER [-]AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Possibly Act on Approving and Authorizing Acting City Manager to
Sign Change Order #1 Between the City of Sanger and Felix Construction Regarding the
Wastewater Treatment Plan Construction.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ®NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Expenditure Amount
-Proposed
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
Modification to the provision of the contract for the Waste Water Treatment Plant construction
have been made as construction moves forward. Additions have totaled $41,796.78,
deductions have totaled $106,610.85, for a return of $64,814.07. The changes are listed on
the Change Order.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits
Prior Action/Review by Council, Boards,
Attached:
Commissions or Other Agencies:
0 Change Order #1
CITY OF SANGER, TEXAS
SANGER WASTEWATER TREATMENT PLANT
REHABILITATION AND IMPROVEMENTS
CHANGE ORDER NO. 1
INTENT OF CHANGE
Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of
this Change Order Is to modify the provisions of the Contract entered into by the City of Sanger,
Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment
Plant Rehabilitation and Improvements.
11, DESCRIPTION OF CHANGE ORDER
a. Per PCM No. 3, Contractor shall use the geosynthetic clay liner Bentomat CLT
with 23-mil thick textured geomembrane by Cetco instead of Bentomat CL by
Cetco for the 3:1 slopes for the peak flow storage basin.
b. Per PCM No. 4, Contractor shall provide a preliminary abrasive grit blast for
structural inspection of Plant 1. Various parts of Plant 1 have corroded and may
require repairs.
C. Per CMR No. 1, Contractor provides credit for cost savings due to electrical
building supplier savings, underground ductile iron pipe hardware change and
deletion of engineer's job site trailer and associated items.
d. Per CMR No. 2, Contractor provides a credit for cost savings associated with the
use of flowable fill in lieu of concrete allowing for the deletion of rebar cages in
the electrical duct banks.
e. Per CMR No. 3, Contractor shall provide a new entrance gate along with location
modifications to the new fence and deletion of the 3 foot fence around the peak
flow storage basin.
f. Per CMR No. 4, Contractor shall provide a credit for cost savings provided by
clarifier supplier related to late bid reduction.
g. Per CMR No. 5, Contractor shall provide a credit for cost savings due to
reduction in peak flow basin berm width.
F:I,orojoo1sll4161002-otlConOudonAdOnlConlractModAcaGonslChange0rdets1COI%Sanger ChangeOrdettQot.doo
III. EFFECT OF CHANGE
Item Description Unit
a. PCM-3:
Peak Flow Storage Basin Liner
Lump Sum
b. PCM-4:
Plant 1 Abrasive Grit Blasting
Lump Sum
c. CMR-1:
Miscellaneous Cost Savings
Lump Sum
d. CMR-2:
Electrical Value Engineering
Lump Sum
e. CMR 3:
Entrance Gate and Fence
Lump Sum
f. CMR-4:
Clarifier Supplier Credit
Lump Sum
g. CMR-5:
Peak Flow Berm Width Reduction
Lump Sum
Subtotal
IV. AGREEMENT
This contract is modified as follows:
a. Amount
Extended Additional
Cost Days
$ 10,633.37
0
$ 27,769.96
15
($ 32,170.85)
0
($ 36,940.00)
0
$ 3,393.46
0
($ 33,000.00)
0
($ 4,500.00)
0
($ 64,814.07) 15
Original Contract $ 10,992,845.00
Previous Change Orders $ 0.00
This Change Order ($ 64,814.07)
Revised Contract Amount $ 10,928,030.93
b. Time
Original Contract Date for Substantial Completion May 28, 2019
Previous Change Order 0 days
This Change Order 15 days.
Revised Contract Date for Substantial Completion June 12, 2019
Original Contract Date for Final Completion June 27, 2019
Previous Change Order 0 days
This Change Order 15 days
Revised Contract Date for Final Completion July 12, 2019
F,.Vrojeciskl4l6\W"I\ConsW cgon AdminlConUacl MoNoVonslChenge Otdets= IlSanger ChanpOldeftl doc
CONTRACTOR'S OFFER FOR PROPOSED CHANGE
FELIX CONSTRUCTION COMPANY
By:
Koontz
raject Manager
ENGINEER'S RECOMMENDATION OF ACCEPTANCE
ALAN PLUMMER ASSOCIATES, INC.
By:
.�
JeffreO: Ca ey, P.E,
Project Manager
Date:_ 906
Date:
t i
CONCURRENCE WITH ENGINEER'S RECOMMENDATION
CITY OF SANGER
By:
Neal Welch'*
Director of Public Works
APPROVAL BY OWNER
CITY OF SANGER
By:
Mike Brice
City Manager
Date:_
Date:
F:tprojects\1A181002-OS1Constracllon AdminTonlract Mod1f=1ons1Ch9nge 0rders1C011Sanger_Change0fderM1.doc
Contract Modification Log
PROJECT NAME: Sanger W WTP Rehabilitations and Improvements
PROJECT NUMBER: 1416-002-01
Contract Amount and Days
Starting Date (Notice to Proceed):
May 8, 2017
Time Used to Date:
211
days
Substantial Completion Phase I:
June 12, 2019
Substantial Completion Time:
750
da
Final Completion:
July 12, 2019
Final Completion Time:
780
dysays
Contract Amount:
$10,992,845.00
Percent to Substantial Completion:
27.6%
Change Orders:
($64,814.07)
Percent to Final Completion:
26.5%
Total Amount:
$10,928,030.93
Bid Proposal -Allowance Items
Item
Cost
Charged
Remaining
Allowance for furnishing complete in
place plant signage per Section
9
10431 "Identifying Devices" and
$5,000.00
$0.00
$5,000.00
safety signs per Section 10432
"Safety Signs" ordered in writing by
the OWNER.
Allowance for additional potable water
10
pipe and connections to unknown
existing pipes.
$5,000.00
$0.00
$5,000.00
Allowance for reconditioning and
11
relocating the plants existing
$40,000.00
$0.00
$40,000.00
generator
12
Allowance for Unanticipated
$100,000.00
$0.00
$100,000.00
Problems during construction.
13
Contingency Bid Item for furnishing
$23,000.00
$0.00
$23,000.00
and installing additional gowable fill.
Last Revision: 12/5/2017
Change Orders (CO)
CO#
AMOUNT
TIME
1
($64,814.07)
15
2
3
4
5
TOTAL
($64,814.07)
15
Proposed Contract Modification Log
Item
Item Description
Unit
Extended Cost
Additiosnal
Y
Status
Status Date
CO #
PCM-01
Delete RPR Trailer
LS
-
-
Voided -
Included in
CMR-01
6-19-17
-
PCM-02
Peak Flow Storage Basin Length
Reduction
LS
$ (15,000.00)
0
Disapproved
7-5-17
-
PCM-03
Peak Flow Storage Basin Liner
LS
$ 10,633.37
0
Approved
9-1-17
1
PCM-04
Plant 1 Abrasive Grit Blasting
LS
$ 27,769.96
15
Approved
9-1-17
1
PCM-05
UV Structure Redesign Credit
LS
-
-
Pending
Proposal
PCM-06
Deletion of Pump Spare Parts
LS
$ (1,915.00)
0
Disapproved
-
SUBTOTAL
$ 21,488.33
15
Contract Modification Request Log
Item
Item Description
Unit
Extended Cost
AdditionalDas
Y
Status
Status Date
CO #
CMR-01
Miscellaneous Cost Savings
LS
$ (32,170.85)
0
Approved
7-25-17
1
CMR-02
Electrical Value Engineering
LS
$ (36,940.00)
0
Approved
7-25-17
1
CMR-03
Entrance Gate and Fence
LS
$ 3,393.45
0
Approved
9-1-17
1
CMR-04
Clarifier Supplier Credit
LS
$ (33,000.00)
0
Approved
9-1-17
1
CMR-05
Peak Flow Berm Width Reduction
LS
$ (4,500,00)
0
Approved
9-1-17
1
CMR-06
Clarifiers and Dewatering Building
Select Fill
LS
$ 35,580.41
15
CMR-07
Fence Grounding
LS
$ 5,898.84
0
CMR-08
Peak Flow Basin Floor Valves
LS
$ 28,317.16
5
CMR-09
12" Plug Valve EMO
LS
$ 12,555.28
2
CMR-10
Four Channel Rotary Press
LS
$ 55,443.55
0
SUBTOTAL
$ 34,577.84
22
Contract Modification Log
PROJECT NAME: Sanger WWTP Rehabilitations and Improvements
PROJECT NUMBER: 1416-002-01
Cost Deducts
Item
Item Description
Credit
Additional
Days
CMR-01
Miscellaneous Cost Savings
$ (32,170.85)
0
CMR-02
Electrical Value Engineering
$ (36,940.00)
0
CMR-04
Clarifier Supplier Credit
$ (33,000.00)
0
CMR-05
Peak Flow Berm Width Reduction
$ (4,500.00)
0
0
SUBTOTAL
$ (106,610.85)1
0
Includes deletions to come
Anticipated Deducts
PCM-06 UV Structure $ (35,000.00)
CMR- Reduced Bypass Costs $ (20,000.00)
Last Revision: 12/5/2017
Cost Additions
Item
Item Description
Credit
Addition
al Days
PCM-03
Peak Flow Storage Basin Liner
$ 10,633.37
0
PCM-04
Plant 1 Abrasive Grit Blasting
$ 27,769.96
15
CMR-03
Entrance Gate and Fence
$ 3,393.45
0
CMR-06
Clarifiers and Dewatering Building Select Fill
$ 35,580.41
15
CMR-07
Fence Grounding
$ 5,898.84
0
CMR-08
Peak Flow Basin Floor Valves
$ 28,317.16
5
CMR-09
12" Plug Valve EMO
$ 12,555.28
2
CMR-10
Four Channel Rotary Press
$ 55,443.551
0
SUBTOTAL $ 179,592.02 37
' Includes additions to come
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE: ® Regular ❑ Special Reviewed by
❑ Yes
® Not
❑ Consent ❑ Workshop ❑ Executive Finance
Applicable
❑ Public Hearing Reviewed by Legal
❑ Yes
® Not
Applicable
Council Meeting Date: Submitted By:
December 18, 2017 Neal Welch, Public Works Director
City Manager Reviewed/Approval Initials KDate �QV1 07
ACTION REQUESTED: []ORDINANCE ❑ RESOLUTION ❑ APPROVAL
® CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Possibly Act on Approving Change Order #2 between the City of
Sanger and Felix Construction Company for Construction of the Sanger Wastewater
Treatment Plant Rehabilitation and Improvements.
FINANCIAL SUMMARY
ON/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP [-]BUDGETED ®NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Expenditure Amount
-Proposed
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility
❑ $ Special ❑ $
BACKGROUND/SUMMARY OF ITEM
Modification to the contract have been requested for the Waste Water Treatment Plant
construction as construction moves forward. Felix Construction has requested modifications
to backfilling the clarifiers, the dewatering building, added additional grounding rods and
bonding jumpers for the fence near overhead power lines. They also have added pressure
relief valves and a gravel layer in the Peak Flow Basin, replacing the rock anchors as originally
designed. Included is an electric motorized operator for a 12-inch plug valve and upgraded
the two -channel rotary press to a four -channel rotary press.
STAFF OPTIONS & RECOMMENDATION
Staff recommends approval.
List of Supporting Documents/Exhibits
Prior Action/Review by Council, Boards,
Attached:
Commissions or Other Agencies:
• Change Order #2
CITY OF SANGER, TEXAS
SANGER WASTEWATER TREATMENT PLANT
REHABILITATION AND IMPROVEMENTS
CHANGE ORDER NO. 2
INTENT OF CHANGE
Pursuant to the provision of Article 11 of the General Conditions of the Contract, the intent of
this Change Order is to modify the provisions of the Contract entered into by the City of Sanger,
Texas and Felix Construction Company for construction of the Sanger Wastewater Treatment
Plant Rehabilitation and Improvements.
DESCRIPTION OF CHANGE ORDER
a. Per CMR No. 6, Contractor shall excavate and backfill with select fill for the
Clarifiers and Dewatering Building.
b. Per CMR No. 7, Contractor shall provide six additional grounding rods and
bonding jumpers required for fence grounding at overhead electrical power lines.
C. Per CMR No. 8, Contractor shall use pressure relief valves with a gravel layer for
groundwater movement to protect the structure from hydraulic uplift in lieu of
using rock anchors.
d. Per CMR No. 9, Contractor shall provide and install an electric motorized
operator for the 12-inch plug valve to control flow from the peak flow storage
basin to the influent pump station.
e. Per CMR No. 10, Contractor shall provide a four channel rotary press in lieu of a
two channel rotary press.
C:\Users\cprice\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\F4UMVZHB\Sanger_ ChangeOrderNo2_A=
III. EFFECT OF CHANGE
Extended Additional
Item Description
Unit
Cost
Days
a. CMR-6:
Clarifiers and Dewatering Building
Lump Sum
$ 35,376.44
15
Select Fill
b. CMR-7:
Fence Grounding
Lump Sum
$ 5,898.84
0
c. CMR-8:
Peak Flow Basin Floor Valves
Lump Sum
$ 28,317.16
5
d. CMR-9:
12" Plug Valve EMO
Lump Sum
$ 12,555.28
2
e. CMR-10:
Peak Flow Berm Width Reduction
Lump Sum
$ 55,443.55
0
Subtotal
$137,591.27
22
IV. AGREEMENT
This contract is modified as follows:
a. Amount
Original Contract
Previous Change Orders
This Change Order
Revised Contract Amount
b. Time
Original Contract Date for Substantial Completion
Previous Change Order
This Change Order
Revised Contract Date for Substantial Completion
Original Contract Date for Final Completion
Previous Change Order
This Change Order
Revised Contract Date for Final Completion
$
10, 992, 845.00
($
64,814.07)
$
137,795.24
$
11,065,622.20
May 28, 2019
15 days
22 days
July 04, 2019
June 27, 2019
15 days
22 days
August 3, 2019
C:\Users\cprice\AppData\Local\Micros oft\Windows\I N etC ache\Content.Outtook\F4U MVZH B\S ang er_C hange 0 rderNo2_. doc
CONTRACTOR'S OFFER FOR PROPOSED CHANGE
FELIX CONSTRUCTION COMPANY
By:
Ryan Koontz
Project Manager
ENGINEER'S RECOMMENDATION OF ACCEPTANCE
ALAN PLUMMER ASSOCIATES, INC.
By:
Jeffrey E. Caffey, P.E.
Project Manager
Date:
Date:
CONCURRENCE WITH ENGINEER'S RECOMMENDATION
CITY OF SANGER
M
Neal Welch, P.E.
Director of Public Works
APPROVAL BY OWNER
CITY OF SANGER
By:
Alina Ciocan
Interim City Manager
Date:
Date:
C:\Users\cprice\AppData\LocalWlicrosoft\Windows\INetCache\Content.Outlook\F4UMVZHB\Sanger_ChangeOrderNo2_ doc
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Contract Modification Request No. 6 (CMR-06): Clarifiers and Dewatering Building
Dear Mr. Welch:
This is a letter of recommendation for approval of CMR-06 for the above -referenced project.
CMR-06 addresses the use of select fill in place of site fill under the Clarifiers and
Dewatering Building. The Clarifiers were over -excavated roughly three feet below grade on
the outer edges and eighteen inches below grade towards the center and backfilled with
select fill. The clarifiers' center sludge hoppers were over -excavated four inches and
backfilled with select fill. The Dewatering Building was excavated to a depth of one foot and
re -compacted with select fill.
The Contractor's proposal for CMR-06 is a cost of $35,580.41 with 15 additional calendar
days requested. However, a math error was discovered with concurrence from the
Contractor. Therefore, I recommend that this item be approved for the cost change of
$35,376.44 with 15 additional days and be included in a change order.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
ALAN PLU ER ASSOCIATES, INC.
J r E. affey, P.E.
TX P.E. 81896
JEC/parr
cc:
1320 SOUTH UNIVERSITY DRIVE
SUITE300
FORT WORTH,TEXAS 76107
PHONE 817.806.1700
FAX 817.670.2536 F:\projects\1416\002-01\Construction Admin\Contract Modifications\CMR's\CMR-06 Clarifiers and Dewatering Building Over Excavation and Select FiIRCMR-
06 RecommendationLetter.docx
www.apalenv.com
TBPE Firm No. 13
J
ENVIRONMENTAL
6z: ENGINEERS AND SCIENTISTS
1320 SOUTH UNIVERSITY DRIVE
SUITE 300
FORT WORTH,TEXAS 76107
PHONE 817.806.1700
FAX 817.870.2536
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Contract Modification Request No. 7 (CMR-07): Fence Grounding
Dear Mr. Welch:
This is a letter of recommendation for approval of CMR-07 for the above -referenced project.
CMR-07 addresses grounding of the new fence perimeter per RFI-015. The Contract
Documents included grounding rods at a total of four locations; however, an additional six
locations have been identified as necessary for the overall grounding plan for the perimeter
fence. In addition, bonding jumpers are to be provided across the main gate. The revised
cost from the Contractor includes the additional six grounding rods and bonding jumpers
required for fence grounding.
The Contractor's proposal for CMR-07 is a cost of $5,898.84 with 21 additional calendar
days requested. The cost for this work seems reasonable and fair. However, this work is not
on the critical path for completion of this project and can be done at any time. Therefore, I
recommend that this item be approved for the cost change of $5,898.84 with no additional
days and be included in a change order.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
ALAN PLUMMER ASSOCIATES, INC.
e
J� r E. Caf ey, P. .
TX P.E. 81896
J EC/pam
cc:
F:\projects\1416\002-01\Construction Admin\Contract Modifications\CMR's\CMR-07 Fence Grounding\CMR-07_RecommendationLetter.docx
w .apaienv.com
TBPE Firm No. 13
1320 SOUTH UNIVERSITY DRIVE
SUITE 300
FORT WORTH,TEXAS 76107
PHONE 817.806.1700
FAX 817.870.2536
www.apaienv.com
TBPE Firm No, 13
♦ a �
♦ •Mimi
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Contract Modification Request No. 8 (CMR-08): Peak Flow Basin Floor Valves
Dear Mr. Welch:
This is a letter of recommendation for approval of CMR-08 for the above -referenced project.
CMR-08 addresses the installation of pressure relief valves and a 6-inch gravel layer per the
Engineer's response to RFI-018. The use of the pressure relief valves is in lieu of drilling and
installing rock anchors. This is needed due to the inconsistent depth to the rock layer under
the structure. A credit of $1,647.20 is included in CMR-08 for the rock anchors no longer
being installed.
The Contractor's proposal for CMR-08 is a cost of $28,317.16 with 5 additional calendar
days requested. I recommend that this item be approved for the cost change of $28,317.16
with 5 additional days and be included in a change order.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
A?ryyR ASSOCIATES, INC.
Jy, P. .
TXP.E. 81896
JEC/pam
cc:
F:\projects\1416\002-01\Constmction Admin\Contract Modi1ications\CMR's\CMR-08 Peak Flow Basin Floor Valves\CMR-08_RecommendattonLeller.docx
19
wo
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Contract Modification Request No. 9 (CMR-09): 12" Plug Valve EMO
Dear Mr. Welch:
This is a letter of recommendation for approval of CMR-09 for the above -referenced project.
CMR-09 addresses the cost of an electric motorized operator (EMO) for the plug valve 100-
FCV-02. The Contractor is to provide and install an EMO on the 12-inch plug valve and a
concrete pad for the actuator to sit on.
The Contractor's proposal for CMR-09 is a cost of $12,555.28 with 2 additional calendar
days requested. I recommend that this item be approved for the cost change of $12,555.28
with 2 additional days and be included in a change order.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
ALAN PLUMMER ASSOCIATES, INC.
rey E. affey, P.E.
TX P.E. 81896
- JEC/pam
cc:
1320 SOUTH UNIVERSITY DRIVE
SUITE300
FORT WORTH.TEXAS 76107
PHONE 817.806.1700
FAX 817.870.2536 F;\projects\1416\002-01\Construction Admin\Contract Modifications\CMR's\CMR-09 12-inch Plug Valve EMO\CMR-09_RecommendationLetler.docx
v ..apaienv.com
TBPE Firm N. 13
olo
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
1320 SOUTH UNIVERSITY DRIVE
SUITE 300
FORT WORTH,TEXAS 76107
PHONE 817.806.1700
FAX 817.870.2536
v"m.apafenv.com
TBPE Firm No. 13
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Contract Modification Request No. 10 (CMR-10): Four Channel Rotary Press
Dear Mr. Welch:
This is a letter of recommendation for approval of CMR-10 for the above -referenced project.
CMR-010 addresses the addition of two channels to the dewatering Rotary Press. A four
channel Rotary press will now be provided and installed. This increases the capacity of the
press unit and will eliminate the need to add the two additional channels at a later date.
The Contractor's proposal for CMR-010 is a cost of $55,443.55 with zero additional calendar
days requested. I recommend that this item be approved for the cost change of $55,443.55
with zero additional days and be included in a change order.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
ALAN PLUMMER ASSOCIATES, INC.
Je rey E. Caffey, P.E.
TX P.E. 81896
JEC/pam
cc:
F:\projects\1416\002-01\Construction Admin\Contract Modifications\CMR'MCMR-10 Four Channel Rotary Press\CMR-10_RecommendationLeller.docx
H
1320 SOUTH UNIVERSITY DRIVE
SUITE 300
FORT WORTH,TEXAS 76107
PHONE 817.806.1700
FAX 817.870.2536
NA NA
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
1416-002-01
November 28, 2017
Mr. Neal Welch
Public Works Director
City of Sanger
502 Elm Street
Sanger, Texas 76226
Re: City of Sanger
Sanger Wastewater Treatment Plant
Rehabilitation and Improvements
Proposed Contract Modification No. 6 (PCM-06): Delete Pump Spare Parts
Dear Mr. Welch:
This is a letter of recommendation for approval of PCM-06 for the above -referenced project.
PCM-06 addresses the deletion of spare upper and lower bearing sets and seals from the
spare parts to be furnished for each size of the following pumps for a credit to the Owner.
1. 11061 — Pump, Dry -Pit Closed -Coupled Centrifugal
2. 11075 — Pump, Submersible Centrifugal
The spare parts for 11065 — Pump, Submersible Sump were already in the Supplier's
possession and cannot be returned for credit.
The Contractor's proposal for PCM-06 is a cost savings of $1,915,00. 1 recommend that this
item be approved for the cost savings of $1,915.00.
If you should have any questions regarding this proposed change, please contact me.
Sincerely,
ALAN PLUMMER ASSOCIATES, INC.
J r*Eaffey, P. .
TX P.E. 81896
JEC/pam
cc:
F:\projects\1416\002-01\Construction Admin\Contract Modifications\PCM's\PCM-06 Deletion of Pump Spare Parts\PCM-06_RecommendationLetter.docx
w .apaienvxom
TBPE Firm No. 13
BANGER
*TEXAS COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Reviewed by
❑ Yes
® Not Applicable
Consent Finance
❑ Workshop ❑ Executive ❑ Public Reviewed by Legal
❑ Yes
® Not Applicable
Hearin
Council Meeting Date: December 18, 2017 Submitted By: Neal Welch, Director of Public Works
City Manager Reviewed/Approval Initials Date WA � 7
ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ❑ APPROVAL
® CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF
CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider, Discuss and Possibly Act on Change Order #1 with Pavecon Construction.
FINANCIAL SUMMARY
❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CI P [—]BUDGETED ❑
NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special
BACKGROUND/SUMMARY OF ITEM
One of the concrete sections on McReynolds road was poured sloping in the wrong direction. Staff
met with the contractor and our engineer to discuss the issue. Pavecon would like to avoid the
expense in tearing it out and re -pouring. The city would like to avoid the delay it would cause in the
project. The engineer estimates that it would cost around $100,000 to repour that section. Pavecon
originally offered a $30,000 deduction to leave it as it is. We countered by proposing they do some
additional roadwork instead. Staff and Pavecon have come to an agreement for them to reconstruct
Bolivar Street from Railroad to Second Street. This section of roadway is in poor condition and, since
the railroad elevated the crossing, it has become problematic for trucks crossing the tracks. Pavecon
estimates the cost of the project at $158,969.04. They are willing to give us a $70,000 credit on the
project making our net cost $88,969.04. The additional cost will be paid for from street reconstruction
funds. The engineer has looked at the issue and believes it will not materially affect the project to
leave it as it is. Staff believes that this solution is a win -win for both parties and that the stated cost is
significantly lower than it would be to reconstruct Bolivar as a stand-alone project.
STAFF OPTIONS & RECOMMENDATION
Staff Recommends Approval
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions
• Change order #1
or Other Agencies:
• This Item was on the City Council Agenda
November 20, 2017 — No Action was taken.
DISTRIBUTION TO:
CHANGE OWNER
ORDER ENGINEER
CONTRACTOR
AIA DOCUMENT G701 FIELD
OTHER
^
PROJECT: McReynolds Road Reconstruction (Job No. 1603511)
Sanger, Texas
TO (CONTRACTOR):
Pavecon Public Works, LP
PO Box 535847
Grand Prairie, Texas 75053
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THIS CONTRACT:
CHANGE ORDER NUMBER:
'I
INITIATION DATE:
September 20, 2017
ENGINEER'S PROJECT NO:
CONTRACT FOR:
CONTRACT START DATE (PER NTP):
NA
CONTRACT TIME:
SUBSTANTIAL COMPLETION
720 DAYS
FINAL COMPLETION
750 DAYS
ADDITIONAL AUTHORIZED TIME:
0 DAY$
COMPLETION DATES:
SUBSTANTIAL COMPLETION
NA
FINAL COMPLETION
NA
DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
AMOUNT
RECONSTRUCTION OF BOLIVAR STREET SECTION
1
Reclaim Existing Pavement with Lime
3064
SY
$14.00
$42,896.00
2
Lime Material (36 Ibs/sy)
56
TON
$162.59
$9,106.04
3
4" Type B HMAC Binder
674
TON
$104.00
$70,096.00
4
2" Type D HMAC Surface
337
TON
$106.00
$35,722.00
5
Traffic Control
1
LS
$1,150.00
$1,150.00
NOTE: Railroad Insurance & Supervision Waived by BNSF
8 CREDIT FOR CONCRETE PAVING - McREYNOLDS ROAD
LS 470,000.00-$10,000.00
TOTAL $88,909.04
Not valid until signed by both the Owner and Engineer
Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time
THE ORIGINAL CONTRACT SUM WAS _ __n_—.__ _.,,_____,_,Y._,,._..__,.._.�__ $6275,331,67
NET CHANGE BY PREVIOUSLY AUTHORIZED CHANGE ORDERS IS _ .�._. $0.00
THE CONTRACT SUM PRIOR TO THIS CHANGE ORDER WAS _ _.. __ _—__..—._ ___ _ __.. _ ... -_.. - ___. $6,275,331 .67
THE CONTRACT SUM WILL BE: (INCREASED) (DECREASED) (UNCHANGED) BY THIS CHANGE ORDER IN THE AMOUNT OF _ $88,969,04
THE NEW CONTRACT SUM INCLUDING THIS CHANGE ORDER WILL BE _._. __.__�.e. $6,364,300,71
THE CONTRACT TIME WILL BE: (UNCHANGED) BY THIS CHANGE ORDER IN THE AMOUNT OF 0 DAYS
Pavecon Public Works LP
ENGINEER
CONTRACTOR
PO Box 535847
Grand Prairie. Texas 75053
ADDRESS
ADORES -
BY
BY
ss A Harris
DATE
DATE: 9/21/2017
City of Sanger
OWNER
201 Bolivar Street
Sanger, Texas 76266 _
ADDRESS
BANGER
* T E X A S COUNCIL AGENDA ITEM
AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by
❑ Yes
® Not Applicable
❑ Workshop ❑ Executive ❑ Public Finance
Hearing Reviewed by Legal
® Yes
❑ Not Applicable
COUNCIL MEETING DATE: SUBMITTED BY:
December 18, 2017 Alina Ciocan, Director of Economic & Community
Development
City Manager Reviewed/Approval Initials Date JA 1
ACTION REQUESTED: [-]ORDINANCE ❑ RESOLUTION ® APPROVAL
❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT
❑ CONSENSUS ❑ REAPPOINTMENTS
AGENDA CAPTION
Consider Approval of the Fourth Amendment to Option to Lease and Water Tower Lease
Agreement Between the City of Sanger and New Cingular Wireless PCS, LLC; Authorize the
Mayor to Execute the Agreement.
FINANCIAL SUMMARY
®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE [:]CI P ❑BUDGETED ❑NON -BUDGETED
PRIOR
CURRENT
FUTURE
FISCAL YEAR:
YEAR
YEAR
YEARS
TOTALS
Proposed Expenditure Amount
Encumbered Amount
BALANCE
FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑
BACKGROUND/SUMMARY OF ITEM
On January 15, 1998 the City of Sanger and New Cingular Wireless PCS, LLC entered into an
agreement to lease space on the water tower located at 303 Acker St. Subsequently, the
agreement was amended several times (June 1999, July 2008 and September 2012). This
proposed amendment provides for new term, modification of rent and expansion of the premises.
STAFF OPTIONS & RECOMMENDATION
Staff is recommending approval.
List of Supporting Documents/Exhibits Attached:
Prior Action/Review by Council, Boards, Commissions or Other
• Fourth Amendment to Option to Lease and
Water Tower Lease Agreement
Agencies:
N/A
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
FOURTH AMENDMENT TO OPTION TO LEASE AND
WATER TOWER LEASE AGREEMENT
THIS FOURTH AMENDMENT TO OPTION TO LEASE AND WATER TOWER
LEASE AGREEMENT ("Fourth Amendment") dated as of the later date below is by and between
The City of Sanger, a Texas municipality, having a mailing address at P.O. Box 1729 Street,
Sanger, TX 76266 (hereinafter referred to as "Landlord") and New Cingular Wireless PCS, LLC,
a Delaware limited liability company, having a mailing address at 575 Morosgo Drive NE, Atlanta,
GA 30324 (hereinafter referred to as "Tenant").
WHEREAS, Landlord and Tenant (or their predecessors in interest) entered into an Option
to Lease and Water Tower Lease Agreement dated January 15, 1998 ("Original Lease"), as
amended by First Amendment to Lease Agreement dated June 24, 1999 ("First Amendment"), as
further amended by Second Amendment to Lease Agreement dated July 28, 2008 ("Second
Amendment"), and as further amended by Third Amendment to Option to Lease and Water Tower
Lease Agreement dated September 14, 2012 ("Third Amendment") (the Original Lease, First
Amendment, Second Amendment and Third Amendment are collectively referred to herein as, the
"Lease"), whereby Landlord leased to Tenant certain Premises, therein described, that are a portion
of the Property located at 303 Acker Street, Sanger, TX 76266; and
WHEREAS, Landlord and Tenant desire to extend the term of the Lease; and
WHEREAS, Landlord and Tenant desire to modify, as set forth herein, the Rent (as defined
below) payable under the Lease; and
WHEREAS, Landlord and Tenant desire to amend the Lease to provide Tenant the right to
enlarge the Premises; and
WHEREAS, Landlord and Tenant, in their mutual interest, further wish to amend the Lease
as set forth below.
NOW THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant
agree as follows:
1. Term. The term of the Lease shall be amended to provide that the Lease has a new initial
term of five (5) years ("New Initial Term"), commencing on May 1, 2018 ("New Term
Commencement Date"). As of such New Term Commencement Date, all remaining Renewal
Terms in the Lease except as set forth herein shall be void and of no further force and consequence.
The Lease will be automatically renewed for up to five (5) additional sixty (60) month terms (each
an "Extension Term") upon the same terms and conditions of the Lease, as amended herein,
without further action by Tenant, unless Tenant notifies Landlord in writing of Tenant's intention
not to renew the Lease at least sixty (60) days prior to the expiration of the New Initial Term and
the then current Extension Term. Landlord shall notify Tenant, in writing, of Landlord's intention
not to renew this Lease at least 180 days
Amendment — Rent Reduction
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
prior to the expiration of the term or any Extension Term. Hereafter, the defined term "Term"
shall include the New Initial Term and any applicable Extension Term. Landlord agrees and
acknowledges that except that as such permitted use or other rights may be amended herein, Tenant
may continue to use and exercise its rights under the Lease as permitted prior to the New Initial
Term.
2. Modification of Rent. Commencing on May 1, 2018, the rent payable under the Lease
shall be Nineteen Thousand Five Hundred Eighty -Six and 03/100 Dollars ($19,586.03) per year
(the "Rent"), and shall continue during the Term, subject to adjustment, if any, as provided below.
3. Future Rent Increase / Extension Term Increase. The Lease is amended to provide that
commencing on May 1, 2023, Rent shall increase by ten percent (10%) and at the beginning of
each Extension Term, as applicable
4. Expansion of the Premises. Landlord grants, to the extent practicable and on a space
available basis, the Tenant the right to enlarge the Premises or the Landlord shall make space
available on the Property for Tenant so that Tenant or its authorized subtenants may implement
any necessary modifications, supplements, replacements, refurbishments, or expansions to the
Communications Facility or to any equipment related thereto, or for any other reasons, as
determined by Tenant in its sole discretion. Should Tenant exercise the right to expand the
Premises, Tenant will pay and Landlord will accept as additional Rent under the Lease an amount
equal to the then current Rent calculated on a per square foot basis as multiplied by each additional
square foot added to the Premises. Upon notice to Landlord, a description and/or depiction of the
modified Premises ground will become part of the Lease without any additional action on the part
of Tenant and Landlord; however, at the request of Tenant, the parties will execute a Memorandum
of Lease in recordable form memorializing the modification of the ground space of Landlord's
Property, which either party may record at its option.
5. Termination. Section 10(f) of the Option to Lease and Water Tower Lease Agreement
dated January 15, 1998 is hereby deleted in its entirety and replaced with the following:
"upon twelve (12) month written notice by Landlord in the event Landlord determines,
in its sole discretion, to discontinue its use of the Water Tower, or if Landlord determines after
thirty (30) days' written notice to Tenant and a public hearing that it is essential to the public
health, safety, and welfare of the citizens of the City to terminate the Lease."
6. Acknowledgement. Landlord acknowledges that: 1) this Fourth Amendment is entered
into of the Landlord's free will and volition; 2) Landlord has read and understands this Fourth
Amendment and the underlying Lease and, prior to execution of this Fourth Amendment, was free
to consult with counsel of its choosing regarding Landlord's decision to enter into this Fourth
Amendment and to have counsel review the terms and conditions of this Fourth Amendment; 3)
Landlord has been advised and is informed that should Landlord not enter into this Fourth
Amendment, the underlying Lease between Landlord and Tenant, including any termination or
non -renewal provision therein, would remain in full force and effect.
Amendment — Rent Reduction
-2-
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
7. Notices. Section 14 of the Original Lease, Section 3 of the Second Amendment, and
Section 6 of the Third Amendment are hereby deleted in their entirety and replaced with the
following:
"NOTICES. All notices, requests, demands and communications hereunder will be given
by first class certified or registered mail, return receipt requested, or by a nationally recognized
overnight courier, postage prepaid, to be effective when properly sent and received, refused or
returned undelivered. Notices will be addressed to the parties as follows:
If to Tenant:
New Cingular Wireless PCS, LLC
Attn: Network Real Estate Administration
Re: Cell Site # DX3308
Cell Site Name SANGER (ACKER STREET) (TX); Fixed Asset No.: 10078026
575 Morosgo Drive NE
Atlanta, GA 30324
With a required copy of the notice sent to the address above to AT&T Legal at:
New Cingular Wireless PCS, LLC
Attn: AT&T Legal Department
Re: Cell Site # DX3308
Cell Site Name SANGER (ACKER STREET) (TX); Fixed Asset No: 10078026
208 S. Akard Street
Dallas, Texas, 75202-4206
A copy sent to the Legal Department is an administrative step which alone does not constitute
legal notice.
And as to Landlord:
The City of Sanger
Attn: City Manager
P.O. BOX 1729
Sanger, TX 76266
Either party hereto may change the place for the giving of notice to it by thirty (30) days prior
written notice to the other as provided herein."
8. Charges. All charges payable under the Lease such as utilities and taxes shall be billed
by Landlord within one (1) year from the end of the calendar year in which the charges were
incurred; any charges beyond such period shall not be billed by Landlord, and shall not be payable
by Tenant. The foregoing shall not apply to monthly Rent which is due and payable without a
Amendment — Rent Reduction
-3-
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
requirement that it be billed by Landlord. The provisions of this subsection shall survive the
termination or expiration of the Lease.
9. Memorandum of Lease. Either party will, at any time upon fifteen (15) days prior
written notice from the other, execute, acknowledge and deliver to the other a recordable
Memorandum of Lease substantially in the form of the Attachment 1. Either party may record this
memorandum at any me, in its absolute discretion.
10. Other Terms and Conditions Remain. In the event of any inconsistencies between
the Lease and this Fourth Amendment, the terms of this Fourth Amendment shall control. Except
as expressly set forth in this Fourth Amendment, the Lease otherwise is unmodified and remains
in full force and effect. Each reference in the Lease to itself shall be deemed also to refer to this
Fourth Amendment.
11. Capitalized Terms. All capitalized terms used but not defined herein shall have the
salve meanings as defined in the Lease.
[NO MORE TEXT ON THIS PAGE - SIGNATURES TO FOLLOW ON NEXT PAGE]
Amendment — Rent Reduction
-4-
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
IN WITNESS WHEREOF, the parties have caused their properly authorized
representatives to execute and seal this Fourth Amendment on the date and year below.
LANDLORD:
The City of Sanger,
a Texas municipality
By:
Print Name:
Title:
Date:
Amendment — Rent Reduction
-5-
TENANT:
New Cingular Wireless PCS, LLC,
a Delaware limited liability company
By: AT&T Mobility Corporation
Its: Manager
By:
Print Name:
Title:
Date:
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
LANDLORD ACKNOWLEDGEMENT
STATE OF
SS.
COUNTY OF
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said person acknowledged that said person signed this
instrument, on oath stated that said person was authorized to execute the instrument and
acknowledged it as the of The City of Sanger, a Texas
municipality, to be the free and voluntary act of such party for the uses and purposes mentioned in
the instrument.
DATED:
Notary Seal
Amendment — Rent Reduction
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
My appointment expires:
-6-
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
TENANT ACKNOWLEDGEMENT
STATE OF
SS.
COUNTY OF
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said person acknowledged that he/she signed this
instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged
it as the of AT&T Mobility Corporation, the Manager of New
Cingular Wireless PCS, LLC, a Delaware limited liability company, to be the free and
voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED:
Notary Seal
Amendment — Rent Reduction
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
My appointment expires:
-7-
Cell Site No.: DX3308
Cell Site Name: SANGER (ACKER STREET)
Fixed Asset No.: 10078026
Market: N. TX
Address: 303 Acker Street
Amendment — Rent Reduction
Attachment 1
Memorandum of Lease
- 8 -
THIS DOCUMENT PREPARED BY,
and
WHEN RECORDED RETURN TO:
Michael Fraunces, President
Md7, LLC
10590 W. Ocean Air Drive, Suite 300
San Diego, CA 92130
PARCEL #: R57071
ABOVE FOR RECORDER'S USE
Re: Cell Site #: DX3308
Cell Site Name: SANGER (ACKER STREET) (TX)
Fixed Asset Number: 10078026
State: TX
County: Denton
MEMORANDUM
OF
LEASE
This Memorandum of Lease is entered into on this day of , 201_,
by and between The City of Sanger, a Texas municipality, having a mailing address at P.O. Box
1729, Sanger, TX 76266 (hereinafter referred to as "Landlord") and New Cingular Wireless PCS,
LLC, a Delaware limited liability company, having a mailing address of 575 Morosgo Drive NE,
Atlanta, GA 30324 (hereinafter referred to as "Tenant").
Landlord and Tenant (or their predecessors in interest) entered into a certain Option
to Lease and Water Tower Lease Agreement dated January 15, 1998, as amended
by that certain First Amendment to Lease Agreement dated June 24, 1999, as
amended by that certain Second Amendment to Lease Agreement dated July 28,
2008, as amended by that certain Third Amendment to Option to Lease and Water
Tower Lease Agreement dated September 14, 2012, and as further amended by that
certain Fourth Amendment to Option to Lease and Water Tower Lease Agreement
dated 201_ (hereinafter,
collectively, the "Lease") for the purpose of installing, operating and maintaining
a communications facility and other improvements at Landlord's real property
located in the City of Sanger, County of Denton, commonly known as 303 Acker
Street. All of the foregoing are set forth in the Lease.
2. The New Initial Term will be five (5) years ("New Initial Term") commencing on
May 1, 2018, with five (5) successive five (5) year options to renew.
- 1 -
The portion of the land being leased to Tenant (the "Premises") is described in
Exhibit 1 annexed hereto.
4. This Memorandum of Lease is not intended to amend or modify, and shall not be
deemed or construed as amending or modifying, any of the terms, conditions or
provisions of the Lease, all of which are hereby ratified and affirmed. In the event
of a conflict between the provisions of this Memorandum of Lease and the
provisions of the Lease, the provisions of the Lease shall control. The Lease shall
be binding upon and inure to the benefit of the parties and their respective heirs,
successors, and assigns, subject to the provisions of the Lease.
[NO MORE TEXT ON THIS PAGE - SIGNATURES TO FOLLOW ON NEXT PAGE]
-2-
IN WITNESS WHEREOF, the parties have executed this Memorandum of Lease as of
the day and year first above written.
LANDLORD:
The City of Sanger,
a Texas municipality
By:
Print Name:
Title:
Date:
TENANT:
New Cingular Wireless PCS, LLC,
a Delaware limited liability company
By: AT&T Mobility Corporation
Its: Manager
By:
Print Name:
Title:
Date:
-3-
LANDLORD ACKNOWLEDGEMENT
STATE OF
SS.
COUNTY OF
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said person acknowledged that said person signed this
instrument, on oath stated that said person was authorized to execute the instrument and
acknowledged it as the of The City
of Sanger, a Texas municipality, to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
DATED:
Notary Seal
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
-4-
TENANT ACKNOWLEDGEMENT
STATE OF
SS.
COUNTY OF
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said person acknowledged that he/she signed this
instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged
it as the of AT&T Mobility Corporation, the Manager of New
Cingular Wireless PCS, LLC, a Delaware limited liability company, to be the free and
voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED:
Notary Seal
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary Public in and for the State of
-5-
Exhibit 1 to Memorandum of Lease
Legal Description
Street Address: 303 Acker Street, Sanger, TX 76266
Parcel #: R57071
That certain Premises (and access and utility easements) on a portion of the real property described
as follows:
All that certain tract or parcel of land lying, and being situated in the H.
Tierwester Survey, Abstract 1241, Denton County, Texas, and being part of a
(called) 6.645 acre tract described in a deed from E. M. Acker, et ux, to Gene
Hughes on April 3, 1972 , recorded in Volume 642, Page 485, Deed Records of said
County, and being more particularly described as follows:
BEGINNING at a steel pin in the middle of a North -South Road at the Northeast
corner of the above mentioned tract;
THENCE S. 2 degrees, 39 minutes, and 40 seconds W, with the East Boundary Line
of said Hughes tract in the middle of said road 132.42 feet to a found steel pin at
the Northeast corner of a tract described in a deed from John Inmon, et ux, to L.
E. Tarver, et us, on January 7, 1950, recorded in Volume 358, Page 269, Deed
Records of said County;
THENCE N. 88 degrees, 29 minutes, 35 seconds W. with the North Boundary Line
of said Tarver tract 410.88 feet to a steel pin near a X tie corner post at the
Northwest corner of said Tarver tract;
THENCE S. 0 degrees, 15 minutes, 54 seconds W. with the West Boundary Line of
said Tarver tract 100.0 feet to a steel pin near a X-tie corner post at the Southwest
corner of said Tarver tract;
-6-
THENCE N. 88 degrees, 29 minutes, 35 seconds W. with the South boundary Line
of said Hughes tract 442.48 feet to a found steel pin at a fence corner at the
Southeast corner of a (called) 3 acre tract described in a deed from Donald A.
Edwards to Beatrice M Edwards on October 3, 1972, recorded in Volume 659, Page
681, Deed Records of said County;
THENCE N. 2 degrees, 07 minutes, 54 seconds E. with a fence on the East
Boundary Line of said Edwards tract 231.71 feet to a steel pin at a fence corner at
the Northeast corner of said Edwards tract;
THENCE S. 88 degrees, 32 minutes, 40 seconds E. with a fence 851.36 feet to the
Place of Beginning, containing in all 3.5909 acres of land, more or less, being a
part of property conveyed by Warranty Deed dates 4/3/72 by E. M. Acker and wife,
Alice Acker, to Gene Hughes in Volume 642, Page 485, Deed Records, Denton
County, Texas.
ME
BANGER
*TEXAS
October 31, 2017
GENERALFUND
For the one month ending October 31, 2017 (8% of the fiscal year), the General Fund has collected 6% of projected revenues. All revenues are performing within
projections. Property taxes are historically very low in October, as 90% of all property taxes are collected from December 1 st through February 28th.
For the one month ending October 31, 2017, General Fund expenditures are 10% of budget. All expenditure categories are within projections. A purchase order was
issued in October for a police vehicle budgeted in the 2017-18 annual budget. Expenditures for some departments and classifications are higher because some annual
purchase orders are issued in October for the entire year.
ENTERPRISE FUND
For the one month ending October 31, 2017 (8% of the fiscal year), the Enterprise Fund collected 9% of projected revenues. All revenue categories are performing within
projections.
For the one month ending October 31, 2017, Enterprise Fund expenditures are 9% of the annual budget. All expenditure categories are within projections. A purchase
order was issued in October for an Electric Department service truck budged in the 2017-18 budget. Expenditures for some departments and classifications are higher
because some annual purchase orders are issued in October for the entire year.
Combined General & Enterprise Fund Expenditures by Classification
Category Annual Budget Expenditures & Percent of Budget
Encumbrances
Salaries & Benefits $ 5,833,653 $ 399,409 7%
Supplies & Materials
Maintenance & Operations
Contract Services
Utilities
Capital Expenses
Debt Service
Other Department Expense
Transfers
Total
546,480
66,150
12%
7,155,074
655,155
9%
1,597,519
411,048
26%
528,750
33,363
6%
686,504
176,693
26%
1,758,581
-
0%
49,126
6,787
14%
986,800
36,038
4%
$ 19,142,487 $
1,784,643
9%
Page 1 of 9
REVENUE -GENERAL FUND
Property Taxes
Sales & Beverage Taxes
Franchise Fees
Solid Waste
Licenses & Permits
Fines & Forfeitures
Department Revenues
Interest & Miscellaneous
TOTAL REVENUE
ACTUAL % OF BUDGETED REVENUE
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
October 31, 2017
YTD ACTUAL
BUDGET
OVER (UNDER)
BUDGET
$ 20,636
$ 3,181,000
$ (3,160,364)
73,712
905,000
(831,288)
89,928
827,800
(737,872)
66,806
770,500
(703,694)
39,925
206,070
(166,145)
7,707
112,000
(104,293)
40,636
676,900
(636,264)
60,162
81,500
(21,338)
399,512
6,760,770
(6,361,258)
6%
(OVER) UNDER
EXPENDITURES - GENERAL FUND
YTD ACTUAL
BUDGET
BUDGET
Administration
111,092
701,876
590,784
Police & Animal Control
158,704
1,710,856
1,552,152
Fire & Ambulance
72,906
1,263,624
1,190,718
Municipal Court
12,276
223,715
211,439
Development Services
20,726
277,159
256,433
Streets
35,076
667,966
632,890
Parks & Recreation
158,110
727,977
569,867
Library
18,970
271,890
252,920
Solid Waste
60,985
700,000
639,015
TOTAL EXPENDITURES
648,845
6,545,063
5,896,218
REVENUE OVER (UNDER)
EXPENDITURES
(249,333)
215,707
(465,040)
OTHER FINANCING SOURCES (USES)
Transfer In
7,083
292,999
(285,916)
Transfer Out
-
(460,000)
460,000
TOTAL OTHER SOURCES (USES)
7,083
(167,001)
174,084
CHANGE IN FUND BALANCE
(242,250)
48,706
(290,956)
FUND BALANCE - BOY
1,745,609
1,745,609
FUND BALANCE - EOY $ 1,503,359 $ 1,794,315 $ (290,956)
ACTUAL % OF BUDGETED EXPENDITURES 10%
GENERAL FUND REVENUE -i YTD Actual
PERCENTAGE OF ACTUAL TO ANNUAL BUDGET a Budget
Property Taxes 1
Sales & Beverage Taxes 8%
Franchise Fees 11%
Solid Waste 9%
Other Revenues II 14%
0% 25% 50% 75% 100% a
Administration
GENERAL FUND EXPENDITURES -YTD Actual
PERCENTAGE OF ACTUAL TO ANNUAL BUDGET o Budget
Page 2 of 9
16%
9%
9%0
6%
5%
7%
5%
22%
7%
. R
REVENUE -ENTERPRISE FUND
Water
Wastewater
Electric
Penalties & Fees
Interest
Miscellaneous
TOTAL REVENUE
ACTUAL % OF BUDGETED REVENUE
EXPENDITURES - ENTERPRISE FUND
Administration
Water
Wastewater
Electric
Debt Service
TOTAL EXPENDITURES
REVENUE OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer to General Fund
Transfer to 4A
Transfer to WW CIP Reserve
Transfers to Storm Recovery Fund
Transfer to General Fund - PILOT
TOTAL OTHER SOURCES (USES)
CHANGE IN FUND BALANCE
FUND BALANCE- BOY
FUND BALANCE - EOY
ACTUAL % OF BUDGETED EXPENDITURES
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
October 31, 2017
OVER (UNDER)
YTD ACTUAL
BUDGET
BUDGET
$ 179,756
$ 1,890,000
$ (1,710,244)
157,537
1,850,000
(1,692,463)
708,634
8,122,500
(7,413,866)
20,214
210,000
(189,786)
1,472
15,000
(13,528)
4,123 52,000 (47,877)
1,071,736 12,139,500 (11,067,764)
9%
(OVER) UNDER
YTD ACTUAL BUDGET BUDGET
259,216
1,362,711
1,103,495
147,089
1,291,512
1,144,423
59,223
667,849
608,626
634,233
6,715,785
6,081,552
-
1,572,767
1,572,767
1,099,761
11,610,624
10,510,863
(28,025)
528,876
(556,901)
(100,000)
100,000
-
(25,000)
25,000
(15,417)
(156,800)
141,383
(13,538)
(160,000)
146,462
7,083
(85,000)
77,917
(36,038)
(526,800)
490,762
(64,063)
2,076
(66,139)
3,982,069
3,982,069
-
$ 3,918,006
$ 3,984,145
$ (66,139)
9%
Page 3of9
ENTERPRISE FUND REVENUES UYTD Actual
PERCENTAGE OF ACTUAL TO BUDGET o Budget
Water 10%
Wastewater 9%
_.. _..
Electric 9%
Other Income 9%
E --
0% 25% 50% 75% 100%
ENTERPRISE FUND EXPENDITURES UYTD Actual
PERCENTAGE OF ACTUAL TO BUDGET ® Budget
l
Administration
r-
Water 11 °/a
Wastewater 1 9%
Electric 91
e
Debt Service 0
0% 25% 50% 75% 100%
Cash for Operations
Contingency Reserves for Operations
TOTAL UNRESTRICTED
RESTRICTED:
Debt Service
Water Deposits
Equipment Replacement
Electric Storm Recovery
Hotel Occupancy Tax
Grant Funds
Keep Sanger Beautiful (KSB)
Library
Court Security
Court Technology
Child Safety Fee
Donations
TOTAL RESTRICTED
CAPITAL PROJECTS:
General Capital Projects
Enterprise Capital Projects
TOTAL CAPITAL PROJECTS
TOTAL CASH AND INVESTMENTS
Total Cash & Investments
CITY OF SANGER, TEXAS
CASH AND INVESTMENTS
October 31, 2017
General Fund Enterprise Fund Debt Service Fund Capital Projects Fund Total
$ 2,036,287
$ 10,888,547
$ $
$
12,924,834
1,012,617
1,010,042
2,022,659
$ 3,048,904
$ 11,898,589
$ $
$
14,947,493
$ -
$ 693,074
$ 464,076 $
$
1,157,150
-
446,535
-
446,535
210,975
111,656
322,631
-
817,154
817,154
29,343
-
29,343
4,326
4,326
5,526
5,526
87,691
87,691
8,127
8,127
(399)
(399)
18,904
18,904
8,483
-
-
$ 372,976
$ 2,068,419
$ 464,076 $
$
2,896,988
$ $ $ $ 377,203 $ 377,203
6,965,559 6,965,559
$ $ $ $ 7,342,762 $ 7,342,762
$ 3,421,880 $ 13,967,008 $ 464,076 $ 7,342,762 $ 25,187,243
Unrestricted
Contingency
Reserves for
Operations,14°/a
ash for Operations,
86%
Restricted
Equipment
Water Replacement
Deposits 11%
a
Electric Storm
DobtScrvice Recovery
Enterprise Capital
Projects
95%
40% Other 28% Capital Projects-
5%
General Capital
Projects...
Page 4 of 9
Name
Pooled Cash
Employee Benefits Cash
Employee Benefits MM
Internal Service Fund
OPERATING ACCOUNTS'
GF Contingency Reserve MM 2487969
GF Contingency Reserve CD Prosperity
GF Continaencv Reserve CD 674907
F Equipment Replacement MM 2376237
F Eauipment Replacement CD 719706
Hotel Occupancy Tax
Police Grant Fund
Fire Grant Fund
Library Grant Fund
Beautification Board - KSB
Library Restricted for Building Expansion
Library Building Expansion CD 702994
Parkland Dedication Fund
Roadway Impact Fee Fune
Court Security Restricted Fund
Court Technology Restricted Fund
Child Safety Fee Fund
Police Donations
Fire Donations
Banner Account for Parks
Library Donations
Acct. #
001-00-1000
110-00-1000
110-00-1010
180-00-1000
001-00-1031
001-00-1039
001-00-1043
001-00-1032
001-00-1033
050-00-1000
320-00-1000
324-00-1000
342-00-1000
432-00-1000
442-00-1000
442-00-1035
450-00-1000
451-00-1000
470-00-1000
471-00-1000
475-00-1000
620-00-1000
624-00-1000
632-00-1000
642-00-1000
Cash and Investments
October 31, 2017
urity Yield*
0.05% $
0.20%
0.20%
0.20% $
4/26/2018
0.55%
7/13/2018
0.45%
0.20% $
7/6/2018
0.45%
1/22/2018
0.45%
Prior Period
1,944,826 $
20,802
76,869
171,507
2,214,004 $'
594,054 $
207,817
210,175
1,012,046 $;
147,341 $
63,160
210,501 $'
21,744 $
4,326 $
20,293 $
14 $
5,526
35,854
51,068
8,107
24
18,904
(228)
4,800
2,536
1,375
Current Balance
1,748,931
20,802
81,021
185,533
2,036,287
594,155
208,210
210.252
147,791
63,184
210,975
29,343
4,326
20,293
14
5,526
36,604
51,087
1,370
12,000
8,127
(399)
18,904
(228)
4,800
2,536
1,375
Restricted
Y
Y
Page 5 of 9
ENTEPRISE FUND
Cash and Investments
October 31, 2017
Name
Acct. #
Maturity
Yield
Prior Period
Current Balance
Pooled Cash
008-00-1010
0.05%
$ 9,689,315
$
10,888,547
OPERATING ACCOUNTS
$ , 9,689,315
1 $
10,888,547
Pooled Cash
Water Deposit CD 2375850
008-00-1010
008-00-1041
1/3/2018
0.05%
0.45%
$ 128,632
300,000
$
146,535
300,000
WATER DEPOSIT REFUND ACCOUNT
$ 428,6321
$
446,535
Combined EF Debt Service MM 2376113
008-00-1039
0.20%
1,815,849
693,074
BOND FUNDS
$ 1,815,849
$
693,074
EF Contingency Reserve MM 2809753
EF Contingency Reserve CD 787860
EF Reserve CD 642541
008-00-1012
008-00-1014
008-00-1040
2/17/2018
3/25/2018
0.20%
0.45%
0.45%
$ 592,586
311,809
105,393
$
592,686
311,924
105,432
CONTINGENCY RESERVES
$ 1,009,7881
$
1,010,042
EF Storm Recovery MM- 2% Electric Rev
EF Equipment Replacement MM 2376202
008-00-1033
008-00-1034
0.20%
0.20%
803,482
$ 111,280
$
817,154
111,656
Restricted
Y
Y
Page 6 of 9
Cash and Investments
October 31, 2017
DEBT SERVICE FUND
Name Acct. # Yield Prior Period Current Balance Restricted
Pooled Cash 003-00-1000 0.05% $ 402,170 $ 407,045 Y
DSF Money Market 2376105 003-00-1010 0.20% 57,021 57,031 Y
GENERAL CAPITAL PROJECTS FUND
Name Acct. # Maturity Yield Prior Period Current Balance Restricted
)oled Cash 004-00-1000 0.05% $ 60,156 $ 377,203 Y
TOTAL RESTRICTED $ 60,156 $ 377,203':
ENTERPRISE CAPITAL PROJECTS FUND
Name
Acct. #
Maturity Yield
Prior Period
Current Balance
Restricted
Sewer Capital Improvements MM-10% Rev
Sewer Capital Reserve MM 2380226 Tap Fees
840-00-1020
840-00-1038
0,20%
0.20%
$
555,158
1,744,848
$
570,667 `
1,775,125
Y
Y
SEWER CAPITAL RESERVE . TAPFEES
$,
2,300,0061
$
2,345,7921
Y
Water Capital Reserve MM 2376156
Pooled Cash
General CIP Money Market 2674823
840-00-1037
840-00-1000
840-00-1013
0.20%
0.05%
0.05%
$
925,443
2,063,876
2,052,838
$
951,885
1,614,957
2,052,925
Y
Y
Y
TOTAL RESTRICTED
$
7,342,163
$
6,965,559>
Page 7 of 9
4A FUND
Cash and Investments
October 31, 2017
Name
Acct. #
Maturity Yield
Prior Period
Current Balance
Restricted
Pooled Cash
41-00-1000
0.05% $
247,422 $
268,099
Y
Cash NOW 900020693 Prosperity
41-00-1010
0.05%
443,053
437,985
Y
4A MM 902551273 Prosperity
41-00-1012
0.20%
469,081
469,207
Y
Sanger TX Ind Corp CD 486639
41-00-1013
10/2/2018 0.25%
94,483
94,502
Y
TOTAL CASH AND INVESTMENTS
$
1,254039 $
1,269,793;'
4B FUND
Cash
and Investments
October 31, 2017
Name
Acct. #
Maturity
Yield
Prior Period
Current Balance
Restricted
Pooled Cash
42-00-1000
0.05% $
539,584 $
570,723
Y
Cash MM 2379694
42-00-1010
0.05%
189,618
189,626
Y
4B CD 653500
42-00-1013
4/3/2018
0.45%
21,716
21,724
Y
413 CD 659924
42-00-1014
5/12/2018
0.45%
21,472
21,480
Y
46 CD 664243
42-00-1015
6/5/2018
0.45%
21,560
21,568
Y
413 CD 673277
42-00-1016
7/9/2018
0.45%
21,509
21,517
Y
413 CD 686115
42-00-1017
8/4/2018
0.45%
21,461
21,473
Y
413 CD 689521
42-00-1018
9/11/2018
0.45%
21,375
21,386
Y
4B CD 694371
42-00-1019
10/14/2018
0.45%
21,452
21,460
Y
4B CD 697230
42-00-1020
11/17/2017
0.45%
21,570
21,578
Y
4B CD 699934
42-00-1021
12/18/2017
0.45%
21,490
21,498
Y
4B CD 702285
42-00-1022
1/31/2018
0.45%
21,300
21,308
Y
413 CD 706078
42-00-1023
2/19/2018
0.45%
21,207
21,215
Y
46 CD 720097
42-00-1024
2/9/2018
0.45%
20,972
20,980
Y
413 CD 720119
42-00-1025
11/9/2017
0.45%
20,996
21,004
Y
TOTAL CASH AND INVESTMENTS
$
1,007,282 $
1,038,540
Page 8 of 9
CITY OF SANGER, TEXAS
INVESTMENT REPORT
October 31, 2017
The Monthly Investment Report is in full compliance with the objectives, restrictions, and strategies as set forth in the City of
Sanger's Investment Policy and Texas Government Code 2256.023, the Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit. Interest is paid monthly on all accounts. Therefore,
book value and market value are the same and the City does not have accrued interest on its investments.
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA, investment officers are required to file a disclosure statement with the Texas Ethics Commission and
the governing body if:
a. the officer has a business relationship with a business organization offering to engage in an investment
transaction with the City (as defined in 2256.005 (i) (1-3); or
b. the officer is related within the second degree by affinity or consanguinity, as determined under Chapter 573
of the Texas Government Code, to an individual seeking to transact investment business with the entity. PFIA
2256.005 (i).
Clayton Gray
Finance Director
Page 9 of 9
Alina Ciocan
Acting City Manager
Cheryl Price
From: Sara Sexton
Sent: Monday, December 11, 2017 8:09 AM
To: Cheryl Price
Subject: FW: Report
Hello,
Numbers are not adding up.He is suppose to get me copies of all the paperwork.
Sara
-----Original Message -----
From: Bob Matthews [mailto:rmmjr@outlook.com]
Sent: Friday, December 08, 2017 2:13 PM
To: Sara Sexton <SSexton@sangertexas.org>
Subject: Report
Here you go Sara.
Here are the raw numbers. I have found the report that steve was submitting. I have not found the unlocked version
yet. I will send over the updated sheet once complete.
Total Animals: 30
Dogs: 5
Cats 18
Surrenders: 7
Have a great weekend,
:.•
1