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10/16/2017-CC-Agenda Packet-Work SessionBANGER *TEXAS AGENDA CITY COUNCIL WORK SESSION MONDAY, OCTOBER 16, 2017 6:00 PM 502 ELM STREET SANGER, TEXAS 1. Call Meeting to Order. 2. Meet with Clint Bedsole, Candidate for Texas House District 106 State Representative. 3. Discussion of Future Sanger Public Library Expansion and Presentation of Feasibility Study and Needs Assessment by KOMATSU Architecture. 4. Overview of Items on Regular Agenda. 5. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: 6::�` %Z atm. and shall remain posted until meeting is adjourned. ��1/11161111tE''^^l1�11 Cheryl Price, City Secretary City of Sanger, Texas f `rrr+rr r r l r l r 11►►►1�� This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. ® KOC.MAT kU Sanger Public Library Feasibility Study and Needs Assessment BANGER *TEXAS October 2017 ***THIS PAGE INTENTIONALLY LEFT BLANK*** PLANNING CHARRETiE FOR COMMISSARY ARCHTECfURAL & REFRIGERATION UPGRADE CHINA LAKE NAWS, CALIFORNIA Existing Gibrag Site SANGER f TEXAS r®je®r Naur.,,iUve Project Scope Komatsu Architecture (KA) was commissioned by the City of Sanger to aid in establishing the general scope, size and budget cost of a future library facility. At this time, it has not been determined if the facility will be new or an alteration of the existing facility. The end product elements as outlined in KA scope letter of February 20, 2017 have been provided and include: . ■ Needs Assessment represented in the programming format of the space requirements and accompanying square foot allocations, based on several meetings and calls with Library staff ■ Participate in the public information and input session ■ Review of Library survey responses and consideration of the in- tegration of points and direction Library staff expressed as being relevant ■ A conceptual floor plan, with after-hours access for Adult Program room and related functions • Overall square footage size considerations in light of growth • Types of library space and function amenities emphasized by community and staff input, and as indicated by similar community library trends ■ A conceptual image elevation for citizen and Council input as to appropriate vision for the aesthetic characteristics that are pre- ferred for the proposed facility ■ A generic site plan indicating the relative size parcel required for a designated footprint square foot library size and desired parking with possible expansion of Library facility to 25,000 square feet Anticipated parking required based upon 1/250 square feet of building ■ KA also participated in a field working session with Library staff for gathering thoughts from an existing facility as well as likes and dislikes from other facilities that Library Staff members have visited ■ Gross cost expectations in 2020-2022 for future consideration Based on Library and Community input, the proposed future Library would be approximately 20,000 square feet. With the City of Sanger request for the site to accommodate a future 25,000 square foot facility the land parcel size would need to be approximately 3 acres in size. Whether a new building or an expansion of the existing facility, 3 acres would be needed to accommodate a 25,000 square foot library and parking. Sanger Library Sanger is a growing community whose current population of approximately 8,100 and is expected to expand to 15,000 by 2030. In planning for the Library, care has been taken to anticipate future SANGER PUBuc LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 3 SANGER, TEXAS rsrsting [,rbray 4 I SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER, TEXAS Projecfr Narrative needs and current trends seen in new library facilities and to meet the needs of the growing Sanger community. The existing library facility, which is only about 5,000 square feet, is not expected to be able to accommodate the growing community population or the modern user needs and expectations; therefore based a larger library facility will be required to accommodate the projected growth of Sanger. Sanger Public Library completed a survey of patrons use and needs. Detailed survey results were analyzed and summarized as a separate document and should be reviewed in conjunction with this report. In support of the public and staff input completed as part of this effort, the TLA recommended Space Needs Worksheet has been completed, see Appendix, and confirms the need for a minimum of 15,000 square foot facility to provide a full service for the Sanger anticipated population. The proposed 20,000 size should be considered in order to accommodate all needs and amenities identified by staff and the community for the future Sanger Public Library, . Modern library buildings need to be flexible spaces to accommodate technology, community programs and learning while creating a comfortable environment for all. Investment in libraries produces financial benefits as well as supporting the local community. From a recent TSLAC and UT Austin study about Texas Public Libraries, return on investment on public libraries, showed a yield $4.64 per dollar invested. A new or remodeled Sanger Public Library should incorporate modern approaches for today's library. In planning the Library facility, consideration should be given to how the library patron uses the facility as well as current library facility use expectations. The following illustrate points of consideration for incorporation into the next Sanger Public Library and are amenities found in new library facilities in neighboring communities. Many of these points are supported by the Sanger Public Library survey results. ■ Study rooms for quiet and collaborative use ■ Comfortable reading areas ■ Larger, more flexible Children's areas ■ Definitive and innovative Teen/Young Adult areas ■ Space to accommodate multiple programs and hands on learning for all library patrons ■ Emphasis on flexible, functional and technology friendly spaces ■ Abundant electrical outlets ■ Use of natural light and sustainable practices ■ Incorporation of art and creative elements ■ Open plan with good acoustics and lower shelf heights Project Narrative Well -designed exterior and interior spaces that support a sense of community ■ Self checkout and after hour pick up for holds ■ Knowledgeable and respectful library staff New versusAddition/Alteration Various considerations come into play when determining new construction versus addition/alteration of an existing facility. A new facility would incur possible land costs and costs incurred in bringing utilities to the site. Advantages would include totally new facility with all new building systems, unconstrained design by existing building foot print and non -phased construction, which would allow p® III - lIIIII�II tt! - the current facility to continue to operate while the new facility is completed. WHOAddition/alteration of the existing Library or of an existing facility would QW8 —� allow for use of existing structure and maintain a downtown location, but would incur phased construction, which would result in a longer construction period and some inconvenience to the staff and patrons. i }7Tfl Additional adjacent property may also be required to accommodate the expanded foot print and parking for the enlarged facility. As stated previously, in order to accommodate a 25,000 square foot Conceptual Library Site Plan library facility with parking, approximately 3 acres would be required. The existing library site is approximately 14,000 square feet. An acre is 43,560 square feet; therefore an additional 116,680 square feet of adjacent property would need to be acquired to accommodate existing library expansion to 25,000, with parking, at the existing location. Some periods of Library closure may be required throughout phased construction as well. Existing building systems and utilities would either be modified, upgraded or replaced depending on existing conditions and revised design. Considerations to maintaining the existing library building and site include: ■ Would need to obtain additional properties, which may incur added expense and possible demolition of existing structures ■ Could lead to the city having to exercise imminent domain, which may incur additional cost and project a negative impression on City of Sanger ■ Would incur expense of moving/relocating existing alley utilities ■ Limitations on remodel/renovation of existing library structure ■ Would need to consider the additional expense of building a new city hall since the expansion would probably require the current city hall site as well Consideration of these factors may make expansion of the current site SANGER cost prohibitive. *TEXAS SANGER PUBuc LIBRARY FEASIBILITY STUDY & NEEDs ASSESSMENT rJ SANGER, TEXAS Project Narrative Budget Considerations For planning purposes, the following budget numbers are based on new construction of a 20,000 square foot facility at $350 per square foot assuming escalation 24-36 months out. Current similar facilities are running between $325 to $345 a square foot in the current market. It is recommended that the City confirm size, scope and budget prior to moving toward full design effort closer to actual project start date. Budget numbers illustrated assume moderate effort for site accommodation for Library facility and exclude actual land costs. Site Specific Preliminary Design, Scope and $130,000 Budget Confirmation — AE Fee Full Design Documentation — AE Fee $650,000 Construction Cost for 20,000 square feet at $7,000,000 $350 per square feet Furnishings $575,000 Contingency at 15% Construction Cost $1,050,000 Anticipated additional City Costs (IT, Equipment, $150,000 AV, etc.) Total Project Cost — excluding additional City costs not identified and land cost) 1 9,555,000 SANGER PUBLIC LIBRARY 5 EASIBIu7Y STUDY & NEEDS ASSESSMENT SANGER,TE%As Conceptual Lrbrag Plan SANGER *TEXAS Project Narrative The table below identifies the library spaces and the allotted square footage assumption for conceptual planning purposes. Description Lobby Vestibule Public Toilets/Janitor Central Service Desk Adult Program/Storage Kitchen Children's Program/Storage Maker Space Study/Conference Study Study Study Copy Area Children's Area Children's Toilet Teen Area Audio Visual Adult Area Computer Area Friend's Storage Receiving Book Drop Director Office Office Office Staff Break Collaborative Space Staff Work Area Staff Work Stations Staff Toilet w Lockers Staff Storage Staff Work Area Sub Total Circulation Factor Total Square Feet 20% Sq Feet 300 140 1,000 500 2,470 220 1,764 400 238 143 95 95 150 1,600 100 900 200 3,100 600 200 200 170 230 120 120 120 365 120 120 500 200 300 300 17,080 3416 20,496 SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 7 SANGER. TEXAS Project Narrative The following table identifies the required shelving based upon collection input from Library staff. This shelving count is accommodated on the conceptual layout for the proposed library building. Collection Existing Collection Shelf Height Shelf Depth Number of Shelves each side Number of Items/Dbl. Unit Number of DBL Sections Periodicals 66 12 4 24 0.00 Adult Fiction/Non Fiction 12,726 66 10 5 250 50.90 Graphic Novels 304 66 10 5 250 1.22 Audio Visual 2,089 66 10 5 600 3.48 Reference 299 42 12 3 120 2.49 Spanish 654 66 10 5 240 2.73 TeenNoung Adult 523 66 10 5 240 2.18 Children's 4,159 42 13 3 300 13.86 Junior 2,841 60 10 4 288 9.86 Total Collection 23,595 SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER,TEXAS i MY: ,Y a zo Q, SANGER 4TEXA5 Concept Site Plan SANGER PUBLIC LIBRARY FEASIBILITY STUDY& NEEDS ASSESSMENT g SANGER. TEXAS STOR I 1 1 I I I I I I I I I I 2,500 SF FUTURE ADDITIC Project Narrative ---------------------------------------------, I 1 I I I I 2,500 SF FUTURE ADDITION I 1 Sh 4♦�. 4W■ II II II ®•' ••• �� II II IIJUNIOR ■ CHIL■ - IR � � Cl000� �00 • � 10El[A II II II n r COPY 0000000000 PROGRAM0000000000 SMALL 00 SEATS COMPUTERS ■STUDY■,■ ••i �1 16' 0 8' 16' 32' 48' GRAPHIC SCALE: 1/16" = 1'-0. 10 I SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER, TEXAS DISPLAY m ® AC EtTKP COMPUTERS 100 ----- --- 1�T----- MAKER SPACE COMMONS I L ---] El ® I ENTRY Concept Floor Plan STAFF SERVICE WINDOW MEN JAN STOR p r ec�Ha-fmrrou-dw Concept Elevation SANGER 1rTEXAS SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER, TEXAS ***THIS PAGE INTENTIONALLY LEFT BLANK*** 2 I PLANNING CHARREITE FOR COMMISSARY ARCHITECTURAL & REFRIGERATION UPGRADE CHINA LAKE NAWS, CALIFORNIA Appendix APPENDIX B Space Needs Worksheet Library Sanger Public Library Person completing form Amy Sibley pate Sept 2017 Step 1 - Design Population a. Current local population (for comparison only) 8,100 b. Projected local population 15,000 c. Projected nonresident population d. TOTAL (b + c) 15,000 Step 2 - Collection Space a. Books: # of volumes 24,000 /10 b. Music CDs/recordings: # of items /10 c. Audio books: # of items /10 d. Videocassettes: # of items / 10 e. Periodical display: # of titles / 1.5 f. Periodical storage: # of titles / 0.5 x # of years retained g. TOTAL (a+b+c+d+e+f) TLA Standards: 2014 Revision SANGER *TEXAS 2,400 so. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. 2,400 sq. ft. 40 SANGER PUBLJC LIBRARY FEASIBILJTY STUDY & NEEDS ASSESSMENT 13 SANGER, TEXAS Appendix Step 3 - User Seating Space Projected population (from Step 1:d) 15,000 a. 7-10 seats/each 1,000 people 120 seats b. # of seats 120 x 30 3,600 sq. ft. a. # of workstations 8 x 150 1 ,200 sq. ft. a. General meeting: # of seats 200 x 10 2,000 sq. ft. b. Maker Space # of seats x 25 400 sq. ft. c. Children's program: # of seats 100 x 10 1,000 sq. ft. d. Study Room: # of seats 22 x 10 220 sq. ft. e. TOTAL (a+b+c) 3,620 sq. ft. a. Collection space (from Step 2:g) 2,400 sq. ft. User seating space (from Step 3:b) 3,600 sq. ft. Staff work space (from Step 4:a) 1,200 sq. ft. TLA Standards: 2014 Revision 14 I SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER,TEXAS 41 Appendix Meeting room space (from Step 5:c) 3,620 sq. ft. b. SUBTOTAL 1 10,820 sq. ft. c. Multiply SUBTOTAL 1 by 0.1 1,082 sq. ft. (An alternative method is to list specific types of special -use space and their representative space allocations and enters the total in Step 6:c). a. SUBTOTAL 1 (from Step 6:b) 10,820 sq. ft. b. Special -use space (from Step 6:c) 1,082 sq. ft. c. SUBTOTAL 2 (a + b) 11,902 sq. ft. d. Multiply subtotal 2 by 0.25 2, 975 sq. ft. a. # of workstations 16 x 25 400 sq. ft. a. Collection space (from Step 2:g) 2,400 sq. ft. b. User seating space (from Step 3:b) 3,600 sq. ft. c. Staff work space (from Step 4:a) 1,200 sq. ft. d. Meeting room space (from Step 5:d) 3,620 sq. ft. e. Special -use space (from Step 6:c) 1,082 sq. ft. TLA Standards: 2014 Revision SANGER *TEXAS 42 SANGER PUBUC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 15 SANGER.TE%AS Appendix f. No assignable space (from Step 7:d) 2,975 sq. ft. g. Public -access computer work space (from Step 8:a) 400 sq. ft. h. GROSS AREA NEEDED (a+b+c+d+e+f+g) 15,277 sq. ft. NOTES Additional square footage to accommodate the following brings gross are needed to approximately 15,000 square feet minimum, 20,000 preferred Lobby/Vestibule Copy Area Program Kitchen and Storage Staff Lounge Children's and Staff Toilets Designated Teen Area Friend's Storage Collaborative space TLA Standards: 2014 Revision 43 6 I SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER, TEXAS A ppendhK KOMATSU ARCHITECTURE Meeting Minutes No 01 — Kick Off Date: March 22, 2017 REVISED 10 APR 2017 Meeting Date: March 22, 2017 Project Number: 2017.181 Meeting Time: 1 :30pm Project Title: Sanger Public Library Needs Assessment and Feasibility Study Meeting Location: Sanger Library Project Location: Sanger, TX Participants: Audrey Tolle, Library Director Mike Brice, City Manager Beth Avery, Library Board Amy Sibley Karl Komatsu Meeting Minutes: 1. Amy Sibley requested library collection breakdown. 2. Population of Sanger was discussed a. 2010 population 6,900 b. 2016 population 8,100 estimate c. 2021 population 10,000 anticipated d. 2030 population 15,000 anticipated 3. For the purposes of this project KA to assume 15,000 square foot library building with future expansion to 25,000 square foot facility 4. Discussion of various site locations. City growth and preference for new library location east of 135 a. Existing downtown location L Parking issues ii. Possible future expansion of existing building iii. City owns adjacent building iv. Land parcel approximately 14,000 square feet v. Concern for safety near railroad at 2"d and Bolivar Street b. Across from Chisholm Trail elementary — west of 135 i. City would need to acquire property 1. Land cost range from $2-4/sf closer to 1-35; some are higher c. Sable Creek — south of 455 L Adjacent to Sanger High School ii. Developer may donate land for City Library and Fire Station iii. Adjacent to BNSF rail line iv. Traffic and nearby railroad noise factors d. Further East on 455 above Lake Ridge development i. Adjacent to High School 5. Project deliverable to include a. Estimated site size to accommodate 25,000 square foot library and parking b. Dollar per square foot estimated cost of library construction In less notification to the contrary is received within seven days, these meeting minutes will be considered correct. Meeting Minutes prepared by: Page 1 of 3 M E E T I N G M I N U T E S 3880 HULEN STREET SUITE 300 • FORT WORTH, TX 76107-7274 • 817 332 1914 VOICE • 817 877 4754 FAX SANGER ♦TEXAS SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 17 SANGER,TEXAS Appendix ® KOMATSU ARCHITECTURE c. Estimated furnishings budget d. City will identify and add i. Technology ii. Land costs 6. Staff a. 3 FTE plus 1 for growth b. 2 PTE plus 1 for growth (20+ hours/week) c. 1 PTE — 14-20 hours — near future hire 7. Library space needs identified a. General ambiance i. Lower shelving heights ii. Retail approach to display and seating iii. Open with good site lines iv. Inviting atmosphere b. Program spaces i. Discussed need for after hour use — to be determined ii. Adult Program Room to accommodate 50 at tables iii. Children Program Room to accommodate 100 in lecture seating format iv. Kitchen with service capability for at least one if not both Program Rooms 1. Refrigerator 2. Range 3. Ice machine 4. Dishwasher c. Study Rooms —number to be determined d. Staff breakroom e. 4 designated offices for full time staff f. Staff Area i. 3 workstations for part time staff some within sight lines of service desk ii. 1 work area for 20 hour position — adjacent to processing iii. Receiving area adjacent to processing area iv. Staff unisex toilet g. Friends storage room i. Identify area for book sales h. Public toilets sized to accommodate building program i. Unisex toilet adjacent to children's area j. Children's area i. Play fixtures ii. Reading niches iii. Display and activity spaces iv. Computer use k. Technology maker space with green wall I. Readily accessible power locations for patrons and staff m. Teen i. Designated area ii. Inviting with good sight lines Unless notification to the contrary is received within seven days, these meeting minutes will be considered correct. Meeting Minutes prepared by: Page 2 of 3 M E E T I N G M I N U T E S 3880 HULEN STREET SUITE 300 • FORT WORTH, TX 76107-7274 • 817 332 1914 VOICE • 817 877 4754 FAX t 8 I SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT SANGER, TExAS SANGER <TEXAS KO MATS U ARCHITECTURE n. Adult area i. Various seating and table configurations ii. Computer stations 8. Not LEED certified, but would like to include sustainable design features 9. LED lighting throughout 10. Window shades 11. End panel considerations a. PAC locations b. Display c. Graphic elements 12. Minimize built-in and focus on flexible space 13. Community input — possible session with shared group to review block diagrammed space/building developed to draw reactions from attendees a. KA suggested scheduling before/after day time library programmed event for better attendance and more productive information gathering 14. KA to forward previous planned facilities of similar size for City review and thought generation — attached. 15. Library to forward collection breakdown and listing of additional functions, likes dislikes from other facility visits. 16. City provided prints and reproducible (sepias) of existing building. KA to scan and return documents Unless notification to the contrary is received within seven days, these meeting minutes will be considered correct. Meeting Minutes prepared by: Page 3 of 3 M E E T I N G M I N U T E S 3880 HULEN STREET SUITE 300 • FORT WORTH, TX 76107-7274 • 817 332 1914 VOICE • 817 877 4754 FAX SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 19 SANGER, TExAS ***THIS PAGE INTENTIONALLY LEFT BLANK*** 20 I PLANNING CHARRETfE FOR COMMISSARY ARCHITECTURAL & REFRIGERATION UPGRADE CHINA LAKE NAWS, CAUFORNIA KO MATS U ARCHITECTURE Meeting Minutes No 02 — Public Date: 21 June 2017 Information Gathering Meeting Date: 20 June 2017 Project Number: 2017.181 Meeting Time: 1:30pm Project Title: Sanger Public Library Needs Assessment and Feasibility Study Meeting Location: Sanger Library Project Location: Sanger, TX Participants: Audrey Tolle, SPL Library Director Laura Klenke, SPL Beth Avery, Library Board Amy Sibley, KA Karl Komatsu, KA Public Participants Meeting Minutes: SANGER ♦TEXAS l . Audrey Tolle explained purpose of public meeting and general timeline for project a. 2021 bond b. 18-24 months for design and construction process 2. Amy Sibley and Karl Komatsu presented slides illustrating current trends and options for libraries as thought generating and requested public input. 3. Laura Klenke showed photos of library's visited in travels 4. Population of Sanger was discussed and identified from previous discussions a. 2016 population 8,100 estimate b. 2021 population 10,000 anticipated c. 2030 population 15,000 anticipated 5. For the purposes of this project KA to assume 15,000 square foot library building with future expansion opportunities 6. Discussion of various site locations. Audrey explained that actual sites are under consideration and will be investigated to determine actual viability. Existing library site may not be an option due to size of site being able to accommodate increased size, phased construction and parking. 7. Public Discussion a. New growth in Sanger young families b. General ambiance i. Architectural style would be dictated by building location ii. General Library discussion 1. Lower shelving heights 2. Open with good site lines 3. Inviting atmosphere 4. Efficient building shape 5. Flexibility and multi -purpose a. Program space(s) may double as Maker space In less notification to the contrary is received within seven days, these meeting minutes will be considered correct. Meeting Minutes prepared by: Amy R Sibley Page 1 of 2 M E E T I N G M I N U T E S 3880 HULEN STREET SUITE 300 • FORT WORTH, TX 76107-7274 • 817 332 1914 VOICE • 817 877 4754 FAX SANGER PUBLIC LIBRARY FEASIBILITY STUDY & NEEDS ASSESSMENT 21 SANGER, TEXAS Appendix ® KOMATSU ARCHITECTURE b. Shared staff break with Program Kitchen 6. Heavy on technology a. Check-out e-readers 7. Good staff site lines with central service point 8. Good lighting quality - LED 9. Good sound quality throughout but especially important at children's areas 10. Acknowledge local points of interest a. Parks b. Lake c. Appeal to visitors as well as citizens 11. Emphasize small town appeal 12. High efficiency glazing 13. Fire place Unless notification to the contrary is received within seven days, these meeting minutes will be considered correct. Meeting Minutes prepared by: Page 2 of 2 M E E T I N G M I N U T E S 3880 HULEN STREET SUITE 300 • FORT WORTH, TX 76107-7274 • 817 332 1914 VOICE • 817 877 4754 FAX 22 I SANGER PUBLIC LJBRARY FEASIBIL rry STUDY & NEEDS ASSESSMENT SANGER, TEXAS Komatsu Architecture 3880 Hulen Street, Suite 300 Fort Worth, Texas 76107 (817) 332-1914 www.komatsu-inc.com N �KO"MATSU ! KA PROJECT NUMBER 2016.181