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08/03/2012-CC-Agenda Packet-Regular:'T12ASD AGENDA CITY COUNCIL FRIDAY, AUGUST 3, 2012 _ 11:00 A.M. 502 ELM STREET 1. Call Meeting to Order, Invocation, Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond or to discuss any issues brought up during this section). CONSENT AGENDA 3. a) Approval of Minutes: July 16, 2012 - Work Session July 16, 2012 - City Council b) Disbursements c) Approve an Interlocal Agreement Between the City of Sanger and Denton County to act as Tax Assessor and Collector. d) Approve Resolution #R08-13-12 - Amending the Investment Policy e) Consider Appointing the Following to Open Board Positions: Daniel Lopez - Library Board - Place 1 Elizabeth Dunn - Library Board - Place 2 Kevin Lumpkin - Library Board - Place 4 Elizabeth Springer - 4A Board 4. Consider any Items Removed From Consent Agenda. REGULAR AGENDA 5. Discuss Tax Rate; Take Record Vote on Tax Rate and Schedule Two Public Hearings on Tax Rate and Approve Resolution #1108-14-12 - Establishing Date, Time and Place for Public Hearings on Budget and Tax Rate. 6. Consider, Discuss and Possibly Act on Approving the Minor Final Plat of Lots 1-2, Block A, of the Lynch Addition, Being 12.12 Acres in the Rueben Bebee Survey, Abstract #29, in the City of Sanger's Extra -Territorial Jurisdiction, Denton County, Texas. 7. Consider, Discuss and Possibly Act on Authorizing Staff to Advertise for Request for Qualifications (RFQ) for General Engineering Services. 8. INFORMATION ITEMS: a) ATMOS Energy Rider GCR - Rate Filing Under Docket No. 9762 9. Adjourn. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted on the following date and time: �g99& at /D.',3D &m. and shall remain r posted until meeting is adjourned. ,, Tr Tami Taber, City Secretary ' City of Sanger, Texas s %, TEXP�'N,•'�; This facility is wheelchair accessible an `9"ftcgpssible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458-7930 for further information. MINUTES: CITY COUNCIL WORK SESSION July 16, 2012 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Rusty Patton OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Katie Griffin Finance Director, Kelli Alexander and Sam Alexander 1. Call Meeting to Order. Mayor Muir called the meeting to order at 6:03 p.m. 2. Budget Workshop. City Manager finished his Power Point presentation of the 2012/2013 proposed budget. 3. Overview of Items on Regular Agenda. 4. Adjourn. Mayor Muir adjourned the meeting at 6:45 p.m. MINUTES: CITY COUNCIL MEETING July 16, 2012 PRESENT: Mayor Thomas Muir, Councilwoman Marjory Johnson, Councilman Russell Martin, Councilman Scott Stephens, Councilman Gary Bilyeu and Councilman Rusty Patton OTHERS PRESENT: Mike Brice City Manager, Tami Taber City Secretary, Kelli Alexander, Sam Alexander, Bill Wright, Chad Spratt, Don McClure and Elizabeth Muir 1. Call Meeting to Order, Invocation, Pledge of Allegiance. Mayor Muir called the meeting to order at 7:00 p.m. Councilwoman Johnson led the Invocation followed by Councilman Martin leading the Pledge of Allegiance. 2. Citizens Input: (Citizens are allowed 3 minutes to speak. The City Council is unable to respond oi- to discuss any issues brought up during this section). Kelli Alexander of 3219 McReynolds Road, spoke about Animal Control. Don McClure of 217 N. 7th, spoke about the Bolivar Street water repair, road closures. Bill Wright spoke about the flood plain issue on his property. CONSENT AGENDA 3. a) Approval of Minutes: July 2, 2012 - Work Session July 2, 2012 - City Council b) Disbursements c) Consider Reappointing Existing Board Members: Park Department - Lee Allison - Place 2 Library Board - Mandy Stephens - Place 6 Planning & Zoning Board - Billy Ezell - Place 4 Sherri McCandless - Place 6 Board of Adjustment - Steve Shackelford - Place 6 4A - Vickie Jenkins Don Gillum John Jacobs Fred Yeatts 411 - Jeff Springer Beverly Branch John Payne Beverly Howard Will Dutton Barbara Martin Christy Crutsinger Sanger Cultural Education Facilities Finance Corporation - James Adams John Springer Historic Preservation Commission - Paul Dwyer Councilman Martin made a motion to approve with the correction of Mindy Stephens to Mandy Stephens. Seconded by Councilman Bilyeu. Motion carried unanimously. 4. Consider Appointing the Following to Open Board Positions: Planning & Zoning - Mark McNeal - Place 3 Councilman Martin made a motion to approve. Seconded by Councilman Bilyeu. Motion carried unanimously. 5. Consider any Items Removed From Consent Agenda. None. REGULAR AGENDA 6. Discuss, Consider and Possibly Act on Bids Received for the Construction of Drainage and Sidewalk Improvements for Keaton Road and Fifth Street. Councilwoman Johnson made a motion to approve Phase I only, in the amount of $108,415.00 to 2L Construction, L.L.C. Seconded by Councilman Patton. Motion carried unanimously. 7. Discuss, Consider and Possibly Act on Approving Ordinance #07-10-12 - Amending Chapter 12, Article 12.500 - Speed Limits. City Manager advised that the amendment will lower the speed limit from 30 mph to 20 mph between 7th and 8th Street (southern portion). Also, Keaton Road will be 20 mph (school zone and the regular posted limit in that area). Councilman Patton made a motion to approve. Seconded by Councilman Stephens. Motion carried unanimously. 8. INFORMATION ITEMS: a) Financial and Investment Report - May & June b) Library Report -June c) ATMOS Energy Update on Rate Tariffs d) ATMOS Energy Rider GCR - Rate Filing Under Docket No. 9762 City Manager advised that the June balance for the General Fund is $645,000 and $1,800,000 in the Enterprise Fund. 9. Adjourn. Mayor Muir adjourned the meeting at 7:23 p.m. 7/12/2012 2:17 Pit A / P CHECK REGISTER PAGE: 1 PACKET: 05167 Regular PaWents 7/13/12 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / S.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1 ALTA SO SMITH I -SMITH 718/12 SMITH- DEP CC14 C R 7/12/2012 100.000R 050901 100.00 18100 AMERICAN MUNICIPAL SERVICES I-11312 WARRANT COLLECTION JUNE R 7/12/2012 398.60CR 050902 398.60 00270 ANIMAL HOSPITAL ON MILAM RD, P.C. I-139128 PET ADOPTION PEG R 7/12/2012 459.000R 050903 I-139579 VET SERVICE GERMAN SHE? R 7/12/2012 675.75CR 050903 I-139921 INJURED DOG/TERRIER MIX R 7/12/2012 99.24CR 050903 1,233.99 01550 AT140S I-7/5/12 GAS SERVICE 6/4-7/2/12 R 7/12/2012 109.99CR 050904 109.99 21930 BANK OF NEW YOM MELLON I-252-1637083 7129/12-7/28/13 R 7/12/2012 500.000R 050905 500.00 11010 C 6 0 EOUIP14ENT CO. I-WK06860 SERVICE CALL BACKHOE R 7/12/2012 474.07CR 050906 474.07 20410 CARE NOW CORPORATE I-882789 TESTING 6/21/12 R 7/12/2012 35.000R 050907 35.00 00520 CASCO INDUSTERIES, INC. I-115753 NOMEX COAT 5 PANTS R 7/12/2012 2,155.40CR 050908 2,155.40 00600 CITY OF CANCER 1-07012012 UTILITIES 5/15-6/15 R 7/12/2012 23,985.21CR 050909 23,985.21 08460 DELL COMPUTERS, LLP I-XFTCCRRX7 PRINTER R 7/12/2012 200.000R 050910 200.00 24660 DPS REPROGRAPHICS S DIST. SERVICES I-6126/2012 ALCOHOL BLOOD TEST KITS R 7/12/2012 50.000R 050911 50.00 20980 EXPRESS SERVICES, INC. 1-11180324-3 TEMP EMPLOYEES 6/24/12 R 7/12/2012 1,420.50CR 050912 1-11209650-8 PIMP EMPLOYEES 7/1/12 R 7/12/2012 1,018.80CR 050912 2,439.30 23010 FIVE STAR SUPPLY CO INC. 1-40359 JAtIITORIAL 6 PEST SPRAY R 7/12/2012 429.93CR 050913 429.93 7/12/2012 2:17 FM A / P CHECK REGISTER PAGE: 2 PACKET: 05167 Regular Payaeats 7/13/12 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 08400 FRANKLIN LEGAL PUBLISHING I-2002717 CODE OF ORDINANCES - WEB R 7/12/2012 350.000R 050914 350.00 18790 EDELMAN I-NP34942435 VEHICLE FUEL 7/2-7/8/12 R 7/12/2012 2,493.33CR 050915 2,493.33 02610 HD SUPPLY UTILITIES,LTD I-2042381-00 600 AMP PREWIRED R 7/12/2012 1,060.000R 050916 1,060.00 19480 HUTHER 6 ASSOCIATES, INC 1-37016 2011-2012 SAMPLE FEES R 7/12/2012 460.000R 050917 460.00 05510 IESI I-1200865985 R/O RENTAL 5 SLUDGE R 7/12/2012 675.60CR 050918 675.60 05510 IESI I-JUN-12 JUN '12 SOLID WASTE R 7/12/2012 46,350.93CR 050919 46,350.93 20220 INGRAM 1-05485833 BOOKS R 7/12/2012 17.69CR 050920 I-05485834 BOOKS R 7/12/2012 125.71CR 050920 I-05521129 BOOKS R 7/12/2012 15.38CR 050920 I-05561840 BOOKS R 7/12/2012 236.26CR 050920 395.04 03530 JAMES WOOD AUTOPARK, INC. I-300322VCIR TIRE MONITOR SENSOR R 7/12/2012 43.46CR 050921 I-VCCS929380 REPAIR TO PD CAR R 7/12/2012 823.66CR 050921 867.12 10610 LEA➢ERSLIFE INS. COMPANY C-183046 7/l/2012 R 7/12/2012 0.03 050922 I-LL1201205304767 LIFE INSURANCE R 7/12/2012 52.01CR 050922 I-LLI201206124775 LIFE INSURANCE R 7/12/2012 52.01CR 050922 103.99 10730 MABAK DIRECTIONAL DRILLING,CORP. I-4236 160' BORE- ELM 6 BOLIVAR R 7/12/2012 1,440.000R 050923 1,440.00 22540 MUNICIPAL 'WATER WORKS SUPPLY, LP I-0083342-IN METERS R 7/12/2012 1,880.000R 050924 I-0083343-I9 METERS R 7/12/2012 3,760.000R 050924 5,640.00 08690 O'REILLY AUTO PARTS 1-1959-387862 FUEL CLIP FOR FUEL LINE R 7/12/2012 3.87CR 050925 3.87 7/12/2012 2:13 PM A / P CHECK REGISTER PAGE: 3 PACKET: 05167 Regular PaW.ents 7113/12 VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE ➢ATE DISCOUNT AMOUNT NOB AMOUNT 02970 OFFICE DEPOT I-615415371001 JANITORIAL 6 OFFICE SUPPL R 7/12/2012 253.19CR 050926 I-615963191001 PENS, PAPER, POSTAGE INK R 7/12/2012 9.17CR 050926 I-615963272001 PENS, PAPER, POSTAGE INK R 7/12/2012 131.76CR 050926 394.12 24640 CMELY DIGITAL IMAGING I-4573 PROTOCOL EGGER R 7/12/2012 350.00CR 050927 350.00 02170 REINERT PAPER 6 CHEMICAL, INC. I-284930 JANITORIAL SUPPLIES R 7/12/2012 106.55CR 050928 106.55 22140 ROCKY RUNNELS I-6/26/12 NCW/WEEDEAT 403 S 7TH R 7/12/2012 125.000R 050929 125.00 16240 SCHAD & SUITE I-87351 02 BOTTLES FILL FOR 10TR R 7/12/2012 16.00CR 050930 16.00 02450 SOLOM.ON, CORP. I-230288 150 EVA PADMOUNT TRANS. R 7/12/2012 5,350.00CR 050931 5,350.00 08030 SOUTHWEST INTERNATIONAL I-80546-2 CHIPPER TRUCK REPAIR R 7/12/2012 720.24CR 050932 720.24 17400 STAFFORD, PRECIOUS I-072912 IT SUPPORT 6/5/12 R 7/12/2012. 165.00CR 050933 165.00 19460 TCI TIRE CENTERS I-6210010507 TIRES FOR COLORADO R 7/12/2012 472.96CR 050934 472.96 02690 TECHLINE, INC. I-3059863-00 LITTLE MULE HOIST R 7/12/2012 1,039.96CR 050935 1,039.96 02580 TE%AS WORMFORCE COMMISSION I-2ND0TR2012 211D QTR 112 @[EMPLOYMENT R 7/12/2012 2,936.86CR 050936 2,936.86 09040 THOMPSON, J RANDY I-135004 UNDERHOOD LIGHT 6 'WIRE R 7/12/2012 99.99CR 050937 99.99 02910 UPPER TRINITY I-W271207 6/1/12-7/l/12 R 7/12/2012 19,285.43CR 050938 19,285.43 23760 VAULTLCGIA I-807097 SERVER BACKUP R 7/12/2012 600.00CR 050939 600.00 7/12/2012 2:17 EM A / P CHECK REGISTER PAGE: 4 PACKET: 05167 Regular Payrents 7/13/12 VENDOR SET: 99 BANK POOL PCOLED CASH ACCOUNT VENDOR NAME / I.D. DESC 03680 WHITMIRE LINE CLEARANCE, INC I-SA12-10007 THE THINNING ** T 0 T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AN.OUNT NOA AMOUNT R 7/12/2012 3,020.000R 050940 3,020.00 11O$ DISCOUNTS CHECK AMP TOTAL APPLIED 40 0.00 126,633.48 126,633.48 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 40 0.00 126,633.48 126,633.48 7/12/2012 2:08 PN A / P CHECK REGISTER PACKET: 05168 DRAINAGE 2009 BOND-7/13/12 VENDOR SET: 99 BANK 2009 2009 BOND CONSTRUCTION PAGE: 1 VENDOR NAME / I.D. DESC 15890 ALL MERICAN SURVEYING 1-14598 3 EASEMENTS/ WILLOW ST ** T O T A L S *' REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NOE AMOUNT R 7/12/2012 600.000R 001070 600.00 1N0$ DISCOUNTS CHECK ART TOTAL APPLIED 1 0.00 600.00 600.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 0.00 600.00 600.00 7/17/2012 10:48 MI DIRECT PAYAHLES CHECK REGISTER PAGE: 1 PACKET: 05172 POSTAGE UT BILLING 7/11/1 VENDOR SET: 99 AP VENDOR SET BANK: POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR ------------- I.D. --------------------------------------------------------------------------------------- NAME TYPE DATE DISCOUNT MOUNT -------------- N08 AMOUNT --------. 02920 US POSTAL SERVICE I-JULY LATE 7/17/12 JULY LATE NOTICES 7/17/12 R 7/17/2012 186.60 050941 186.60 '* H A N K T O T A L S *' NO$ DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 186.60 186.60 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 HANK TOTALS: 1 MR 186.60 186.60 7/17/2012 1:58 211 DIRECT PAYABLES CHECK REGISTER PACKET: 05173 Direct Payables 7/17/12 C VENDOR SET: 99 AP VENDOR SET BANK: PCOL PCOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR ------------------ I.D. ------------------------ NAME -------------------------------------------------------------------- TYPE DATE DISCOUNT AMOUNT NO$ 24590 RAILROAD CUMISSION OF TEXAS I-012790 12/29/2009 DDCKE2 i 012790 R 7/17/2012 50.00 050942 ** B A N K T O T A L S *' NOB DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 50.00 50.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 50.00 50.00 PAGE: 1 CHECK AMOUNT 50.00 7/19/2012 3:46 PM A / P CHECK REGISTER PAGE: 1 PACKET: 05182 PORTER - LINKS APR 1 VENDOR SET: 99 BANK 2009 2009 BOND CONSTRUCTION CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT IM AMOUNT 24510 LINKS CONSTRUCTION, LIP I-APP 1 LINKS PORTER PORTER PARK- SIGN R 7/19/2012 35,094.000R 001071 35,094.00 t ` T 0 T A L S ' * NOp DTSCOUHT5 CHECK AMT TOTAL APPLIED REGOLAR CHECKS: 1 0.00 35,094.00 35,094.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-NRITF'. CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 35,094.00 35,094.00 TOTAL ERRORS: 0 TOTAL WARHINGS: 0 7/19/2012 3:56 PH A / P CHECK REGISTER PACKET: 05183 Regular Payrents 7/19/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCODUr PAGE: 1 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AP;OUNT NO# AMOUNT 22620 ARAIAARK UNIFORM SERVICE I -JUKE 2012 2011-2012 UNIFORM SERVICE R 7/19/2012 626.55CR 050943 626.55 13270 HOLZ, JAMES I-BOLZ 7/17/12 BOOTS BOOT REIMBURSE R 7/19/2012 50.00CR 050944 50.00 00420 BOUND TREE MEDICAL, LLC I-59076794 EMS SUPPLIES 2ND OTR R 7/19/2012 322.000R 050945 I-80821663 EMS SUPPLIES 214D OTR R 7/19/2012 829.30CR 050945 1,151.30 00440 HRAZOS ELECTRIC I-26550-RI-1 JUNE 2012 R 7/19/2012 10,879.52CR 050946 10,879.52 22300 CARD SERVICE CENTER C-HOME D 06/28/2012 FfOP R 7/19/2012 10.05 050947 C-OAKLEY REFUND 6/28 OAKLEY REFUND OF TAX R 7/19/2012 36.11 050947 C-SOONER 6/18/12 REFUND SOONER SUITES R 7/19/2012 378.90 050947 I-2CO.00M 6/29/2012 DOMAIN RENEWAL R 7/19/2012 12.95CR 050947 I -CANDY HAVE 5/31/12 CANDY HAVEN - PAT'S CAKE R 7/19/2012 117.04CR 050947 I-COIZIUNITY 6/23/12 COFFEE R 7/19/2012 62.35CR 050947 I -DOLLAR 6/1/12 ANIMAL SERVICE SUPPLIES R 7/19/2012 6.50CR 050947 I -EAGLE 6111112 EAGLE - SPEC BOOKS R 7/19/2012 44.88CR 050947 I -FAMILY 6/7/12 CRAFT 6 PROGRAM SUPPLIES R 7/19/2012 7.25CR 050947 I-FEDEK 6/21/2012 SPURR EVIDENCE R 7/19/2012 32.52CR 050947 I -HOBBY LOBBY 6/1/12 CRAFT 6 PROGRAM SUPPLIES R 7/19/2012 7.76CR 050941 I -HOME: D 6/18/12 BRUSH BROOM 6 TRUCK BRUSH R 7/19/2012 219.47CR 050947 I -HOME D 6/28/12 12P R 7/19/2012 9.28CR 050947 I -HOME D 6/28/2012 GOP R 7/19/2012 10.05CR 050947 I-ICMA 6/27/12 ICP1A CONFERENCE 10/7 AZ R 7/19/2012 620.000R 050947 I-LOWES 6/l/12 FLOURESCENT LIGHT BULBS R 7/19/2012 34.98CR 050947 I-MARRIOTT 6/22/12 lIARRIOT HOUSTON 6/17 R 7/19/2012 504.000R 050947 I -RECYCLED 6/1/12 USED BOOKS R 7/19/2012 151.50CR 050947 I-SITF.5 6/5/12 WEBSITE - SITF.5 R 7/19/2012 119.40CR 050947 I -SUPER SAVE 6/7/12 CRAFT 6 PROGRAM SUPPLIES R 7/19/2012 32.88CR 050947 1,567.75 'VOID' VOID CHECK V 7/19/2012 050948 "VOID" 02490 CENTURYLINK I-7/10-8/9/12 PHONE SERVICE 7110-8/9/12 R 7/19/2012 1,376.25CR 050949 1,376.25 12760 CIHTAS, INC. 1-492662514 UNIFORMS 10/11-9/12 R 7/19/2012 69.65CR 050950 1-492665566 UNIFORMS 10/11-9/12 R 7/19/2012 69.65CR 050950 139.30 7/19/2012 3:56 PC A / P CHECK REGISTER PAGE: 2 PACKET: 05183 Re9vlaz PayceSts 7/19/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DISC TYPE DATE DISCOUNT AMOUNT NON AMOUNT 00600 CITY OF SAtEGER I-0927968 7/18/12 FILING FEES LIES R 7/19/2012 40.000R 050951 40.00 03730 COLLIN COUNTY COLLEGE I-SO010767 TCIC LESS TH FULL ACCESS R 7/19/2012 30.000R 050952 30.00 08770 CPI OFFICE PRODUCTS I-32600IG-0 TONER 6 FILE FOLDERS R 7/19/2012 420.33CR 050953 420.33 11570 CULLIGAN 1-09490763 WATER SERVICE: 2012 R 7/19/2012 104.20CR 050954 104.20 03140 DATA FLOW: CLASSIC COMPUTER SUPPLIES, INC. I-65266 EMPLOYEE BENEFIT CHECKS R 7/19/2012 94.64CR 050955 94.64 08460 DELL COMPUTERS, LLP I-XFTKDFJPS DELL DESKTOP COMPUTER R 7/19/2012 931.000R 050956 931.00 04790 DENTON COUNTY TAX ASSESSOR I-C16-MAY-2012 TAX STATEMENTS MAY '12 R 7/19/2012 178.21CR 050957 178.21 19020 EAGLE 4 WHEELER I-52134 PRINTING ANNUAL WATER R 7/19/2012 747.80CR 050958 I-52147 PRINTING ANNUAL WATER R 7/19/2012 483.76CR 050958 1,231.56 2.0980 EXPRESS SERVICES, INC. I-11236379-1 LEIB? EMPLOYEES '1/8/12 R 7/19/2012 1,180.90CR 050959 1,180.90 24240 FIRST CHOICE SAND 6 GRAVEL, LLC I-1516 DUMP FEES/CONCRETE R 7/19/2012 60.000R 050966 I-1517 DUMP PEES/CONCRETE R 7/19/2012 20.000R 05096D 80.00 23010 FIVE STAR SUPPLY CO INC. I-40392 WASP 6 HORNET SPRAY R 7/19/2012 15.96CR 050961 15.96 18790 FUELMAN I-IIP34992767 VEHICLE FUEL 7/9-7/15/12 R 7/19/2012 2,468.29CR 050962 2,468.29 02610 HD SUPPLY UTILITIES,LTD I-2003155-00 CAPACITOR CONTROLS R 7/19/2012 4,725.000R 050963 I-200'1188-00 FORM 2S CLASS 200 METERS R 7/19/2012 3,456.000R 050963 T-2048079-00 150W BPS LARD 6 M. BOLT R 7/19/2012 442.30CR 050963 1-2048404-00 METER TESTING R 7/19/2012 1,500.000R 050963 10,123.30 7/19/2012 3:56 PH A / P CHECK REGISTER PACKET: 05183 Regular Payments 7/19/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 3 CHECK CHECK CHECK - CHECK VENDOR NAME. / I.D. DESC TYPE DATE DISCOUNT ANAUNT NOA AMOUNT 20220 INGRAM 1-05605440 BOOKS R 7/19/2012 31.86CR 050964 31.86 21220 IRBY TOOL 6 SAFETY I-SO06854511.001 CONNECTORS 5 COVERS R 7/19/2012 224.50CR 050965 224.50 14120 J S I MANUFACTURING INC T-T000537299 TRUCK BED FOR B-672 R 7/19/2012 2,042.000R 050966 2,042.00 01300 JAGOE-PUBLIC CO., INC. I-12190MB HOT MIX R 7/19/2012 774.000R 050967 774.00 01440 CUSTOM SIGNAL 1-465701 BAND ANIENNA R 7/19/2012 1,012.46CR 050968 1,012.46 01490 LAWN LAND, INC. I-297376 EDGER BLADES 6 PARTS R 7/19/2012 102.50CR 050969 I-297480 EDGER BLADES 6 PARTS R 7/19/2012 167.90CR 050969 I-297498 TANK FOR CART/ SAW R 7/19/2012 151.99CR 050969 422.39 24690 MUSE I-14ESE 2012 OSHA 10 HR COURSE R 7/19/2012 75.000R 050970 75.00 01920 NICHOLS, JACKSON, DILLARD,HAGER S SMITH, LLP I-12060212 LEGAL SERVICES R 7/19/2012 80.000R 050971 80.00 22730 NOAH'S ARK ANIMAL SHELTER I-06/28/2012 SHELTER SERVICE 5/29-6/26 R 7/19/2012 2,400.000R 050972 2,400.00 08690 O'REILLY AUTO PARTS 1-1959-388069 OIL FILTERS, ELECT TAPE,E R 7/19/2012 13.13CR 050973 I-1959-388973 OIL FILTERS, ELECT TAPE,E R 7/19/2012 17.82CR 050973 I-1959-389242 OIL FILTERS, ELECT TAPE,F. R 7/19/2012 9.76CR 050973 40.71 02970 OFFICE DEPOT I-615963273001 PENS, PAPER, POSTAGE IHK R 7/19/2012 49.40CR 050974 49.40 04350 PENNINGTON, DAVID I-KTA 7/11/12 TRAVEL - TOLL R 7/19/2012 2.000R 050975 2.00 24490 RANCH HAND FEED 6 SUPPLY T-12308 CAT LITTER R 7/19/2012 18.87CR 050976 18.87 7/19/2012 3:56 111 A / P CHECK REGISTER PACKET: 05183 Regular Payments 1/19/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 4 VENDOR NAME / I.D. DESC 11170 RICOH AMERICAS CORP:QDS I-21756011 2011-12 COPIER LEASE 02200 ROADRUNNER TRAFFIC SUPPLY, INC. I-3B884 STREET SIGNS & STOP SIGNS 23650 ROSE RUSH SERVICES, DEC I-2011-1-76266 ANNUAL SOFTWARE RENEW 04290 BANGER C.HA113ER OF COMMERC I-214D QTR 2012 211D STE HOT PYITT 02300 SANGER COURIER: LEMONS NEWSPAPERS, INC. 1-00015249 SUNE 2012 ADS 16240 SCHAD & PULTE I-186511 02 BOTTLES FILL FOR 1QTR 09550 SOUTHWEST CHEMICAL, I HC. I-94953 CHLORINE REFILLS 02260 SS TELEMETRY I-8795 ACKER WELL & FM 455 I-8796 ACKER WELL L FM 455 18620 STERICYCLE I-4003514517 2ND QTR SUPPLIES 16340 SUN BELT RENTALS, INC. I-35471015-001 14" GAS SAW TO CUT STREET 05350 TEXAS EXCAVATION SAFETY SYST I-12-8254 MESSAGE FEES 10/11-9/12 02670 T14L - INTERGOVERNMENTAL RISK POOL I-7/01/12 LIABILITY INSURANCE 23860 TRIDENT NETWORK RESOURCES, INC 1-11305 3/4" C 700 METERS I-11306 3/4" C700 PETERS 19260 TYLER TECHNOLOGIES 1-025-4'))24 ONLINE 10/l/11-30/31/2012 I-025-47725 COURT ONLINE SUPPORT CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT N08 R 7/19/2012 205.33CR 050977 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 1/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 R 7/19/2012 2,272.82CR 050978 295.000R 050979 3,063.30CR 050980 105.000R 050981 29.000R 050982 CHECK AMOUNT 205.33 2,272.82 295.00 3,063.30 105.00 29.00 1,597.50CR 050983 1,597.50 360.000R 050984 3,459.78CR 050984 3,819.78 34.000R 050985 34.00 170.94CR 050986 170.94 106.40CR 050987 106.40 35,496.000R 05098E 35,496.00 12,982.12CR 050989 5,005.96CR 050989 17,988.08 I10.000R 050990 125.000R 050990 235.00 7/19/2012 3:56 PM A / P CHECK REGISTER PACKET: 05183 Regular Payments 7/19/12 OF VE14DOR SET: 99 RANK POOL POOLED CASH ACCOUNT PAGE: 5 CHECK CHECK CHECK CHECK VENDOR NARE / I.D. DESC TYPE DATE DISCOUNT AMOUNT NON MOUNT 02920 US POSTAL SERVICE 1-7/31/2012 PO BOX FEE R 7/19/2012 96.000R 050991 96.00 G3680 WHITMIRE LINE CLEARANCE, INC I-SA12-10008 TREE TRIMING R 7/19/2012 3,020.00CR 050992 3,020.00 21610 WITHER PUBLIC SAFETY GROUP, INC I-E967478.001 WILDLAND HELMET ETC R 7/19/2012 2,433.73CR 050993 2,433.73 17930 WOODS, ROBERT I -WOODS UPPER TRINIT MILEAGE RCIMB. UPPER TRIM R 7/19/2012 186.48CR 050994 186.48 ° T O T A L S ` ' N04 DISCOUNTS CHECK MT TOTAL APPLIED REGULAR CHECKS: 51 0.00 111,016.61 111,016.61 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0,00 0.00 0.00 VOID CHECKS: 1 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 52 0.00 111,016.61 111,016.61 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 7/25/2012 5:19 PM A / P CHECK REGISTER PAGE: 1 PACKET: 05202 Re9Ulax Payments 7/25/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT N09 AMOUNT 09600 AFLAC I-368238 AFLAC R 7/25/2012 1.25CR 051044 I-AF3201207104795 INSURANCE R 7/25/2012 236.47CR 051044 I-AF3201207244802 INSURANCE R 7/25/2012 236.47CR 051044 I-AFK201207104795 INSURANCE R 7/25/2012 35.25CR 051044 I-AFK201207244802 INSURANCE R 7/25/2012 35.25CR 051044 I-AFL201207104795 INSURANCE R 7/25/2012 1,222.25CR 051044 I-AFL201207244802 INSURANCE R 7/25/2012 1,222.25CR 051044 2,989.19 19050 GE CAPITAL RETAIL BANK / AMAZON C-203272961306 DVDS - SUMMER PROGRAMMING R 7/25/2012 1.97 051045 I-203278392081 DVDS - SUMMER PRCGRARMING R 7/25/2012 32.95CR 051045 30.98 20410 CARE DOE CORPORATE 1-883648 TESTING 7/10/12 R 7/25/2012 75.000R 051046 75.00 12760 CINTAS, INC. I-492668722 UNIFORMS 10/11-9/12 R 7/25/2012 69.65CR 051047 69.65 07850 CLEAT 1-201207244803 CLEAT R 7/25/2012 30.000R 051048 I-CLT201207104795 ASSOCIATION DUES EMPLOYEE R 7/25/2012 60.000R 051048 I-CLT201207244802 ASSOCIATION DUES EMPLOYEE R 7/25/2012 60.000R 051048 150.00 24170 CIS SEWER EQUIPMENT CO. INC. I-12750 REPAIRS TO CAMERA R 7/25/2012 792.48CR 051049 792.48 21100 COLEMAN LAW FIRM 1-7/23/2012 PROSECUTOR 2011-2012 R 7/25/2012 600.000R 051050 600.00 00640 COMMERCIAL SERVICES I-AUG 2012 ICE MACHINE LEASE 12MONTH R 7/25/2012 400.000R 051051 400.00 16790 DWAIN BAGWELL 1-535682 OVERHEAD DOOR REPAIRS R 7/25/2012 225.000R 051052 225.00 00710 DATA BUSINESS FORMS INC. 1-87076 PURCHASE ORDER BOOKS R 7/25/2012 258.64CR 051053 258.64 08460 DELL COMPUTERS, LIP I-XFTR7XW46 CCMPUTER R 7/25/2012 924.000R 051054 924.00 7/25/2012 5:19 PM A / P CHECK REGISTER PACKET: 05202 Regular Payrents 7/25/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 2 CHECK. CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT MOUNT N06 AMOUNT 18190 DEPARTMENT OF INFORMATION RESOURCE I-1210101211 LONG DISTANCE 6/1-6/30/12 R 7/25/2012 - 25.61CR 051055 25.61 18790 FUELMAN I-NP35047455 VEHICLE FUEL 7/16-7/22/12 R 7/25/2012 3,212.88CR 051056 3,212.88 01070 GALLS INC. 1-512299037 BATES PATROL B007S-785 R 7/25/2012 164.12CR 051057 164.12 16900 GET PUBLIC SAFETY SUPPLY I-INV-016928 PANTS & SHIRTS R 7/25/2012 44.99CR 051058 I-INV-017559 PANTS & SHIRTS R 7/25/2012 305.10CR 051058 I-INV-017560 PANTS & SHIRTS R 7/25/2012 263.10CR 051058 I-I:IV-017561 PANTS & SHIRTS R 7/25/2012 83.95CR 051058 I-INV-017562 PANTS & SHIRTS R 7/25/2012 139.95CR 051058 I-INV-017563 PANTS & SHIRTS R 7/25/2012 101.70CR 051058 I-INV-017564 PANTS & SHIRTS R 7/25/2012 87.70CR 051058 I-INN-017565 PANTS & SHIRTS R 7/25/2012 87.70CR 051058 I-INV-017566 PANTS & SHIRTS R 7/25/2012 87.80CR 051058 I-INV-017567 PANTS & SHIRTS R 7/25/2012 87.10CR 051058 I-INN-017568 PANTS & SHIRTS R 7/25/2012 87.7CCR 051058 I-INV-011570 PANTS & SHIRTS R 7/25/2012 167.90CR 051058 I-INV-017571 PANTS & SHIRTS R 7/25/2012 87.70CR 051058 I-INV-017572 PANTS & SHIRTS R 7/25/2012 87.70CR 051050 I-INV-017574 PANTS & SHIRTS R 7/25/2012 87.70CR 051058 I-INV-011575 PANTS & SHIRTS R 7/25/2012 175.40CR 051058 1,983.79 *VOID` VOID CHECK V 7/25/2012 051059 * VOID* 02610 HD SUPPLY UTILITIES,LTD I-2053595-00 WATER WELL IMPROVEMENTS R 1/25/2012 1,620.95CR 051060 1,620.95 20220 INGRAN4 I-05732084 BOOKS R 7/25/2012 12.69CR 051061 12.69 17060 LEAD 11 EXCELLENCE I-07162012E APRIL, MAY, JUNE R 7/25/2012 648.000R 051062 648.00 05400 LEGALSHIELD C-7/15/12 LEGALSHIELD R 7/25/2012 0.02 051063 I-PPL201207104795 PREPAID LEGAL SERVICES R 7/25/2012 130.54CR 051063 I-PPL201207244802 PREPAID LEGAL SERVICES R 7/25/2012 130.54CR 051063 261.06 7/25/2012 5:19 PM A / P CHECK REGISTER PAGE: 3 PACKET: 05202 Regular Payments 7/25/12 CF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT CHECK CHECK CHECK CHECK VENDOR NAND: / I.D. DESC TYPE DATE DISCOUNT AMOUNT NOA AMOUNT 13710 NATIONAL WHOLESALE SUPPLY I-S1292477.001 PIPE CONNECTORS R 7/25/2012 7.000R 051064 7.00 02970 OFFICE DEPOT I-616387106001 BATTERIES, FOLDERS, MISC R 7/25/2012 90.95CR 051065 1-616387473001 BATTERIES, FOLDERS, MISC R 7/25/2012 13.68CR 051065 I-617116248001 BATTERIES, FOLDERS, MISC R 7/25/2012 9.00CR 051065 I-617275346001 BATTERIES, FOLDERS, MISC R 7/25/2012 88.86CR 051065 I-617339641001 OFFICE SUPPLIES/PRE PAPER R 7/25/2012 220.38CR 051065 I-637339761001 OFFICE SUPPLIES/PRE. PAPER R 7/25/2012 2.49CR 051065 I-617362083001 INK 3 JANITORIAL SUPPLIES R 7/25/2012 303.89CR 051065 729.25 24490 RANCH HAND FEED s SUPPLY I-12379 CAT LITTER/DOG a CAT FOOD R 7/25/2012 62.68CR 051066 62.68 19290 RENTAL ONE I-349488-0001 GATORADE R 7/25/2012 793.60CR 051067 793.60 22140 ROCKY RUNNELS I-7/12/2012 MOWING 5 CLEAN UP R 7/25/2012 600.00CR 051068 600.00 11900 TARRANT COUNTY COLLEGE I-7/23/12-7/26/12 ROPE RESCUE CLASS R 7/25/2012 360.000R 051069 360.00 02690 TECHLINE, INC. I-1453568-00 BRONZE HOT LINE CLAMPS R 7/25/2012 60.000R 051070 I-1453590-00 BRONZE HOT LINE CLAMPS R 7/25/2012 2,512.20CR 051070 I-1453598-00 15 KV STAND OFF PLUG, ETC R 7/25/2012 724.40CR 051070 I-1453599-00 DEADENS SHOE LARGE R 7/25/2012 290.00CR 051070 1-1453600-00 BRONZE HOT LIKE CLAMPS R 7/25/2012 373.95CR 051070 I-1453603-00 15OW BPS GLOBE 250W BPS R 7/25/2012 143 JOCR 051070 I-1453604-CO ELBOWS 5 3- RISER PIPER R 7/25/2012 2,000.00CR 051070 I-1453605-00 POTHEAD TERMINATOR, ETC R 7/25/2012 1,526.65CR 051070 7,630.90 24530 VESSELS CONSTRUCTION I-APP3 BOLIVAR,ISTS3 BOLIVAR, 1ST, 3RD 6 PLUM R 7/25/2012 45,117.000R 051071 45,117.00 24680 WHITAKER BROTHERS BUSINESS MACHINES, RIC I-I1V0212244 DESKTOP FOLDER R 7/25/2012 2,032.95CR 051072 2,032.95 24670 WILLIAMS, MICHELLE I-WILLIAI4S 8/4/12 MEALS 6 MEAL TICKET R 7/25/2012 343.62CR 051073 343.82 7/25/2012 5:19 PM A / P CHECK REGISTER PACKET: 05202 Regular Payrents 7/25/12 OF VENDOR SET: 99 BANK POOL POOLED CASH ACCOUNT PAGE: 4 CHECK CHECK CHECK VENDOR NM4E / S.D. DESC TYPE DATE DISCOUNT AMOUNT NO# * * T 0 T A L S * * NO# DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 29 0.00 12,121.24 72,121.24 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 1 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 30 0.00 72,121.24 72,121.24 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK AMOUNT 7/25/2012 5:15 PM A / P CHECK REGISTER PAGE: 1 PACKET: 05201 2009 BOND 7/25/12 CF VENDOR SET: 99 BANK . 2009 2009 BOND CONSTRUCTION VENDOR NAME / I.D. DISC 24540 2L CONSTRUCTION, LLC I-APP 1 SIMSE4 DRAIN SIMS 5 4TH ST DRAINAGE 21740 ACQUIRE CCTV I-7/19/2012 PORTER - VIDEO SYSTEM 24230 PIONEER ATHLETICS I-INV440283 BACKSTOP PADDING - t* T O T A L S *' REGULAR CHECKS: HANDWRITIEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: TOTAL ERRORS: 0 TOTAL WARNINGS: 0 CHECK CHECK TYPE DATE R 7/25/2012 R 7/25/2012 R 7/25/2012 CHECK CHECK DISCOUNT AMOUNT NOA AMOUNT 39,485.70CR 001072 39,485.10 11,141.25CR 001073 17,141.25 11,499.000R 001074 11,499.00 NO$ DISCOUNTS CHECK ANT TOTAL APPLIED 3 0.00 68,125.95 68,125.95 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 3 0.00 68,125.95 68,125.95 7/25/2012 3:58 PM DIRECT EATABLES CHECK REGISTER PACKET: 05197 BCBS VENDOR SET: 99 AP VENDOR SET BANK: EMP B EMPLOYEE BENEFIT FUND CHECK CHECK VENDOR ---------------------------------------------------------------------------- I.D. NAME TYPE DATE 13080 BLUE CROSS BLUE SHIELD 1-8/1812-9/1/12 BLUE CROSS BLUE SHIELD R 7/25/2012 I-BCC201207104795 BONS EMP AND CHILD(nen) R 7/25/2012 I-BCC201207244802 BCBS EMP AND CHILD(zen) R 7/25/2012 I-BCF201207104795 BCBS EMPLOYEE AND FAMILY R 7/25/2012 I-BCF201207244802 BCBS EMPLOYEE AND FAMILY R 7/25/2012 I-ECO201207104795 BCBS EMPLOYEE ONLY R 7/25/2012 I-ECO201207244802 BCBS EMPLOYEE ONLY R 7/25/2012 I-BCS201207104795 MEDICAL BCBS EI4P SPOUSE R 7/25/2012. I-BCS201207244802 MEDICAL BCBS EMP SPOUSE R 7/25/2012 B A N K T O T A L S ** NO# DISCOUNTS REGULAR CHECKS: 1 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 1 0.00 PAGE: 1 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 691.90 000215 5,881.15 000215 5,881.15 000215 1,681.74 000215 1,681.74 000215 5,370.75 000215 5,370.75 000215 1,551.56 000215 1,551.52 000215 29,662.26 CHECK ANT TOTAL APPLIED 29,662.26 29,662.26 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 29,662.26 29,662.26 7/25/2012 3:56 PM DIRECT PAYABLES CHECK REGISTER PACKET: 05190 Payroll Entries - DEARBOR - VENDOR SET: 99 AP VENDOR SET BANK: EMP B EMPLOYEE BENEFIT FUND CHECK CHECK CHECK VENDOR --------------------------------------------------------------------------------------------------------------- I.D. NAME TYPE DATE DISCOUNT AMOUNT NOS 18650 FORT DEARBORN LIFE INSURANCE C-8/l/12-8/31/12 FORT DEARBORN LIFE INSURANCE R 7/25/2012 3.32CR 000214 I-FTD201207104795 EMPLOYEE LIFE INSURANCE R 7/25/2012 117.15 000214 I-FTD201207244802 EMPLOYEE LIFE INSURANCE R 7/25/2012 117.15 000214 H A N K T 0 T A L S ** KOi DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 1 0.00 230.98 230.98 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 230.98 230.98 PAGE: 1 CHECK AMOUNT 230.98 7/25/2012 3:54 PM DIRECT PAYABLES CHECK REGISTER PACKET: 05189 Payroll Entries - SUNLIFE VENDOR SET: 99 AP VENDOR SET BANK: EMP B EMPLOYEE BENEFIT FUND PAGE: 1 CHECK CHECK VENDOR _------------------------------------------------------------------------- I.D. NAME TYPE DATE *VOID* 000207 VOID CHECK V 7/25/2012 *VOID* 000208 VOID CHECK V 7/25/2012 *VOID' 000209 VOID CHECK V 7/25/2012 *VOID* 000210 VOID CHECK V 7/25/2012 *VOID* 000211 VOID CHECK V 7/25/2012 *VOID* 000212 VOID CHECK V 7/25/2012 06770 SUN LIFE FINANCIAL I-7/16/12 SUN LIFE FINANCIAL R 7/25/2012 I-SL?201207304795 EMPLOYEE DENTAL R 7/25/2012 I-SL?201207244802 EMPLOYEE DENTAL R 7/25/2012 I-SLD201207104795 DEPENDENT DENTAL R 7/25/2012 I-SLD201207244802 DEPENDENT DENTAL R 7/25/2012 I-SLF201207104795 FAMILY DENTAL R 7/25/2012 I-SLF201207244802 FAMILY DENTAL R 7/25/2012 I-SLS201207104795 EMPLOYEE DENTAL R 7/25/2012 I-SL5201207244802 EMPLOYEE DENTAL R 7/25/2012 CHECK DISCOUNT AMOUNT NO# CHECK AMOUNT 000207 **VOID** 000208 **VOID** 000209 —VOID** 000210 **VOID** 000211 **VOID** 000212 **VOID** 49.31 000213 139.43 000213 139.43 000213 146.88 000213 146.88 000213 498.48 000213 498.36 000213 394.88 000213 394.88 000213 ** R AN K T O T A L S ** N.0# DISCOUNTS CHECK ANT TOTAL APPLIED REGULAR CHECKS: 1 0.00 2,408.53 2,408.53 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 6 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 7 0.00 2,408.53 2,408.53 2,408.53 7/26/2012 9:41 AN DIRECT PAYABLES CHECK REGISTER PACKET: 05200 7/26/12 CF VENDOR SET: 99 AP VENDOR SET BANK: PCOL POOLED CASH ACCOUNT CHECK CHECK CHECK VENDOR I.O. .--------------------------------------------------------------------------------------------------------------- NMI TYPE DATE DISCOUNT AMOUNT NO# 19020 EAGLE d WHEELER I-52656 NAILING SERVICES R 7/26/2012 791.96 051074 ** B A N K T O T A L S *' NOB DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 791.96 791.96 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 HANK TOTALS: 1 0.00 791.96 791.96 PAGE: I CHECK AMOUNT 791.96 CSGR L 7TES8S COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal I ❑ Yes IN Not Applicable ❑Yes Not Applicable Council Meeting Date: August 6, 2012 Submitted By: Tami Taber City Manager Reviewed/Approval Initials Date - 7 ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ® AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS Approve an Interlocal Agreement Between the City of Sanger and Denton County to act as Tax Assessor and Collector. FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS []OPERATING EXPENSE ❑REVENUE ❑CI P []BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEAR(S) TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM This is a yearly renewal STAFF OPTIONS & RECOMMENDATION Staff recommends approval. List of Supporting Documents: • Interlocat Agreement Prior Action/Review by Council, Boards, Commissions or Other Agencies: INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION THIS AGREEMENT is made and entered into this day of 2012, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, the City/Town of SANGER, Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and; WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: 1. The effective date of this Agreement shall be the I" day of October, 2012. The term of this Agreement shall be for a period of one year, from October 1, 2012, to and through September 30, 2013. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY, unless written notice of termination is provided by the terminating party to the other party prior to one hundred -fifty (150) days of the expiration date of the current term of the Agreement. Page 1 of 11 II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor -collector, shall serve as tax assessor -collector for MUNICIPALITY for ad valorem tax collection for tax year 2012, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all tax statements; provide monthly collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY further agrees that it will calculate the effective tax rates and rollback tax rates for MUNICIPALITY and that such calculations will be provided at no additional cost to MUNICIPALITY. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. MUNICIPALITY shall notify tax assessor -collector at least 7 days before Page 2 of 11 MUNICIPALITY wishes publication of forms specified in this section. It is understood and agreed by the parties that the expense of publication shall be borne by MUNICIPALITY and that COUNTY shall provide MUNICIPALITY's billing address to the newspaper publishing the effective and rollback tax rates. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter -page notices as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code, if MUNICIPALITY requests such 7 days in advance of the intended publication date. MUNICIPALITY must approve all calculations and notices before publication may proceed. The accuracy and timeliness of all required notices are the responsibility of MUNICIPALITY. 5. Should MUNICIPALITY vote to increase its tax rate above the rollback tax rate the required publication of notices shall be the responsibility of MUNICIPALITY. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY father agrees to make available fill information about the operation of the County Tax Office to MUNICIPALITY, and to promptly Punish written reports to keep MUNICIPALITY informed of all financial information affecting it. 7. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. Page 3 of 11 8. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY'S possession during normal working hours with at least 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. 9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector's lawful duties, will be made payable to MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely by MUNICIPALITY. 10. COUNTY agrees that it will place at least quarter -page advertisements in newspapers serving Denton County in January, 2013, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2013. The advertisements will be printed in each paper between January 5'h and January 25`'. 11. COUNTY agrees that it will post to a secure website collection reports for MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30, 2013. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as "MO"), and Interest and Sinking (hereinafter referred to as "IS") collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. Page 4 of 11 12. MUNICIPALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MUNICIPALITY in the collection of delinquent taxes and related activities. 13. MUNICIPALITY will provide COUNTY with a copy of their current tax collection attorney contract on or before each February 1st. MUNICIPALITY will provide COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide inunediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALPCY. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub -contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. Page 5 of 11 V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub -contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. For the services rendered during the 2012 tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed by October 10°i or as soon thereafter as practical. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. In order to expedite mailing of tax statements the MUNICIPALITY must adopt their 2012 tax rate by September 25, 2012. Failure of the MUNICIPALITY to adopt a tax rate by September 25, 2012 will cause delay in timely mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 if the MUNICIPALITY does not adopt a tax rate by September 30th the tax rate will be set at Page 6 of 11 the lower of the effective tax rate calculated for that year or the tax rate adopted by the MUNICIPALITY for the preceding tax year. Notwithstanding the provisions of the Tax Code, if MUNICIPALITY fails to deliver the adopted tax rates (M&O and I&S) to the Tax Assessor Collector by September 25, 2012, it may cause a delay in the publication and release of tax statements. 2. COUNTY will mail an additional notice during the month of March following the initial mailing provided that MUNICIPALITY has requested such a notice on or before February 28th. The fee for this service will be a rate not to exceed Sixty- seven Cents ($.67) per statement. 3. At least 30 days, but no more than 60 days, prior to April 1st, and following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.11 of the Texas Property Tax Code to the owner of each parcel to the owner of each parcel having delinquent taxes. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement 4. At least 30 days, but no more than 60 days, prior to July 1 st, and following the initial mailing, COUNTY will mail a delinquent tax statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. 5. For accounts which become delinquent on or after June Is`, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code to the owner of each parcel having delinquent taxes. Page 7 of 11 6. In event of a successful rollback election which takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. COUNTY will charge a fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refimds, in the event of a successful rollback election, will be the responsibility of the COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees. 7. MUNICIPALITY understands and agrees that COUNTY will bill MUNICIPALITY following each mailing for which charges are permitted. Payment is due upon receipt of the statement. If MUNICIPALITY fails to pay COUNTY for mailing fees by the 61" day after billing, COUNTY will withhold the billed amount from collections to satisfy the debt by authority of Section 6.27 of the Texas Property Tax Code. 8. MUNICIPALITY further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for any renewal year of this Agreement, provided that COUNTY gives written notice to MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the Agreement. Collection rates are established annually by a survey of costs conducted by the County Budget Office. The collection rate for each year is approved by County Commissioners' Court. All entities are assessed the same per parcel collection rate. Page 8 of 11 VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY's depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or by check sent by mail to MUNICIPALITY's depository accounts only, and segregated into the appropriate MO and IS accounts. 2. If MUNICIPALITY uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30, 2013. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. M In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument Page 9 of 11 signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 MUNICIPALITY: The City/Town of SANGER P.O. BOX 1729 SANGER, TEXAS 76266 Telephone: 940-458-7930 Contact: Michael Brice XII. MUNICIPALITY hereby designates to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY's designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY and COUNTY. Page 10 of 11 XIII. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, COUNTY Denton County 110 West Hickory Denton, Texas 76201 BY: Honorable Mary Horn Denton County Judge ATTEST: BY: Cynthia Mitchell Denton County Clerk APPROVED FORM AND CONTENT: Steve Mossman Denton County Tax Assessor/Collector Page 11 of 11 of 2012. MUNICIPALITY City/Town of SANGER P.O. BOX 1729 SANGER, TEXAS 76266 BY: Name: Title: ATTEST: BY: Name APPROVED AS TO FORM: John Feldt Denton County Assistant District Attorney RESOLUTION #R08-13-12 A RESOLUTION AMENDING THE CITY OF SANGER, TEXAS, INVESTMENT POLICY WHEREAS, Chapter 2256 of the Texas Government Code, commonly known as the "Public Funds Investment Act," requires the City to adopt an investment policy by rule, order, ordinance or resolution; and WHEREAS, the Public Funds Investment Act requires the Treasurer, the Chief Financial Officer, if not the Treasurer, and the Investment Officer of the City to attend investment training; and WHEREAS, the City of Sanger approves of the investment training course sponsored by the Texas Municipal League; and WHEREAS, the Treasurer, the Chief Financial Officer of the City have attended an investment training course sponsored by the Texas Municipal League, as required by the Public Funds Investment Act; and WHEREAS, the attached investment policy and incorporated revisions comply with the Public Funds Investment Act, as amended and authorize the investment of the City funds in safe and prudent investments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger; Section 1. That the City of Sanger has complied with the requirements of the Public Funds Investment Act, and the Investment policy of the City of Sanger. PASSED AND APPROVED this _day of August 2012. Mayor Thomas Muir ATTEST: Tami Taber, City Secretary EXHIBIT "A" TO RESOLUTION INVESTMENT POLICY FOR THE CITY OF SANGER, TEXAS POLICY STATEMENT It is the objective of the City of Sanger, Texas ("City") that the administration of its funds and the investment of those funds shall be handled in the highest public trust. Investments shall be made in a manner which will provide the maximum security of principle invested through limitations and diversification while meeting the daily cash flow needs of the city and conforming to all applicable federal, state, and local statutes, rules and regulations governing the investment of public funds. The receipt of a market rate return will be secondary to the requirements for safety and liquidity. The earning from investments shall be used in a manner that best serves the public trust and interest of the City. This policy serves to satisfy the statutory requirements of defining and adopting a formal investment policy and shall be reviewed annually for modifications. It is the intent of the City to be in compliance with local law and the provisions of Public Funds Investment Act of the Texas Government Code Chapter 2256. II. SCOPE This Investment Policy applies to the investment activities, all financial assets and funds held by the City of Sanger, Texas. Funds covered and managed by this Investment Policy include: A General Fund — Used to account for resources traditionally associated with government, which are not required to be accounted for in another fund. B. Debt Service Fund — Used to account for resources to be used for the payment of principle, interest and related costs on debt. C. Enterprise Fund — Used to account for operations that are financed and operated in a manner similar to private business enterprises. D. Capital Improvement Fund — Used to account for resources to enable the acquisition or construction of major capital facilities which are not financed by enterprise funds, internal service funds, or trust funds. I I P a g e E. Special Revenue Funds— Used to account for proceeds from specific revenue sources which are restricted to expenditures for specific purposes. 1. 4A Fund 2. 4B Fund 3. Employee Benefits Fund III. INVESTMENT OBJECTIVES AND STRATEGY It is the policy of the City that all funds shall be invested in conformance with state and federal regulations, applicable bond ordinance requirements, and adopted Investment Policy. In accordance with the Public Funds Investment Act, the following prioritized primary objectives, in accordance with the Texas Government Code Section 2256.005(d) apply to the City's investment strategy. Listed in order of their priority, these objectives encompass: A. Suitability— Understanding the suitability of the investment to the financial requirement of the City is important. Any investment eligible in the Investment Policy is suitable for all City funds. B. Safety — Preservation and safety of principal are the primary objectives of the Investment Policy. Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio. To obtain this goal, diversification is required in the portfolio's composition. The suitability of each investment decision will be made on the basis of these objectives. The City prefers to invest in money market accounts, certificates of deposits, and United States government backed agency discount notes. C. Liquidity —The City's investment portfolio will remain sufficiently liquid to meet operating requirements that might be reasonably anticipated. The City's investment portfolio will remain sufficiently liquid and enable it to meet all operating requirements which might be reasonably anticipated. D. Diversification — Investment maturities shall be staggered throughout the budget cycle to provide cash flow based on the anticipated needs of the City. Diversifying the appropriate maturity structure will reduce market cycle risk. Diversification of the portfolio will include diversification by maturity and market sector and will include the use of a number of brokers/dealers for diversification and market coverage. Competitive bidding will be used on each sale and purchase. E. Yield —Attaining a competitive market yield, commensurate with the City's investment risk constraints and cash flow characteristic of the portfolio, is the desired objective. The City's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's risk constraints and the cash flow of the portfolio. "Market rate of return" may be defined as the average yield of the current three-month U.S. Treasury Bill or such other index that most closely matches the average maturity of the portfolio. The 2 1 P a g e City's objective shall be a reasonably safe yield rate in accordance with payment schedules and other investment goals. Effective cash management is recognized as essential to good fiscal management. Cash management is defined as the process of managing monies in order to ensure maximum cash availability. The City shall maintain a comprehensive cash management program which includes collection of accounts receivable, prudent investment of its available cash, disbursement of payments in accordance with invoice terms and the management of banking services. The City staff will follow the "Prudent Person" statement relating to the standard of care that must be exercised when investing public funds as expressed in the Texas Government Code Section 2256.006(a-b). The Investment Officers shall avoid any transactions that might impair public confidence in the City's ability to govern effectively. The governing body recognizes that in diversifying the portfolio, occasional measured unrealized losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented. The prudence of the investment decision shall be measured in accordance with the tests set forth in the Texas Government Code Section 2256.006(b). It shall be the policy of the City not to invest in speculative instruments such as derivatives. IV. LEGAL LIMITATIONS, RESPONSIBILITIES AND AUTHORITY Direct specific investment parameters for the investment of public funds in Texas are found in the Public Funds Investment Act of the Texas Government Code Section 2256. The Interlocal Cooperation Contracts, Section 791, of the Texas Government Code authorizes local governments to participate in public funds investments in conjunction with other local governments and agencies of the state of Texas. Section 791 along with Section 2256 of the Texas Government Code provides authorization for participation in investment pools to invest public funds jointly with objectives of preservation and safety of principal, liquidity, and yield. V. DELEGATION OF INVESTMENT AUTHORITY The City Manager and the Finance Director acting on behalf of the City Council are designated as the Investment Officers of the City and are responsible for investment management decisions and activities. The Council is responsible for considering the quality and capability of staff, investment advisors, and consultants involved in investment management and procedures. All participants in the investment process shall seek to act responsibly as custodians of the public trust. The Investment Officers shall develop and maintain written administrative procedures for the operation of the investment program which are consistent with the investment policy. Procedures will include reference to safekeeping, wire transfers, certificates of deposit, and fund accounts. Additional procedures will be documented for the performance of wire transfer agreements; banking services contracts, and other investment related activities. 3(Page The Investment Officers shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and staff. The Investment Officers shall designate a staff person as a liaison/deputy in the event circumstances require timely action and the Investment Officers are not available. No officer or designee may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officers and approved by the City Council. VI. _ PRUDENCE —STANDARD OF CARE The standard of prudence to be used in the investment function shall be the "prudent person" standard and shall be applied in the context of managing the overall portfolio. The Texas Government Code Section 2256.006(a) states Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. Limitation of Personal Liabilit The Investment Officers and those delegated investment authority under this policy, when acting in accordance with the written procedures and this policy and in accordance with the written procedures and this policy and in accord with the Prudent Person Rule, shall be relieved of personal responsibility and liability in the management of the portfolio provided that deviations from expectations for a specific security's credit risk or market price change or portfolio shifts are reported in a timely manner and that appropriate action is taken to control adverse market effects. VII. INTERNAL CONTROLS The Investment Officers shall establish a system of written internal controls which will be reviewed annually with the independent auditor of the City. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees or Investment Officers of the City. Cash Flow Forecasting Cash flow forecasting is designated to protect and sustain cash flow requirements of the City. Supplemental to the financial and budgetary systems, the Investment Officers will maintain a cash flow forecasting process designed to monitor and forecast cash positions for investment purposes. Cash flow will include the historical researching and monitoring of specific cash flow items, payables, and receivables as well as overall cash position and patters. VIII. AUTHORIZED INVESTMENTS Acceptable investments under this policy shall be limited to the instruments listed below. The investments shall be selected in a manner which promotes diversity of the market sector and maturity. The selection of high-grade government investments and high-grade money market instruments is designed to assure the marketability of those investments should the need for liquidity arise. 4 1 P a g e A. Obligations of the United States Government, its agencies and instrumentalities, and government sponsoring enterprises, not to exceed two years to stated maturity; B. Fully insured or collateralized certificates of deposit from a bank doing business in the State of Texas and under the terms of a written depository agreement with that bank, not to exceed three years to the stated maturity; C. Money market funds authorized by the Public Funds Investment Act of the Texas Government Code Chapter 2256. D. Texas Local Government Investment Pools authorized by the Public Funds Investment Act of the Texas Government Code Chapter 2256. Additional types of securities approved for investment of public funds by Texas state statutes are not eligible for investment by the City until this Investment Policy has been amended and the amended version approved by the City Council authorizing investment of these additional types of securities. Competitive Bidding Requirements All securities, excluding certificates of deposit, will be purchased or sold after three (3) offers/bids are taken to verify that the City is receiving fair market value/price for the investment. Delivery versus Payment All security transactions, including collateral for repurchase agreements, entered into by the City, shall be conducted on a delivery versus payment (DVP) basis. IX. SAFEKEEPING AND COLLATERILZATION The laws of the State and prudent treasury management require that all purchased securities be bought on a delivery versus payment basis and be held in safekeeping by either the City, an independent third party financial institution, or the City's designated depository. All safekeeping arrangements shall be designed by the Investment Officers and an agreement of the terms executed in writing. The third party custodian shall be required to issue safekeeping receipts to the City listing each specific security, rate, description, maturity, cusip number, and other pertinent information. Each safekeeping receipt will be clearly marked that the security is held for the City or pledged to the City. All securities pledged to the City for certificates of deposit or demand deposits shall be held by an independent third party bank domiciled in Texas. The safekeeping bank may be written within the same holding company as the bank, from which the securities are pledged. Collateralization Collateralization shall be required on all public funds of the City over the FDIC insurance coverage limit, and in order to anticipate market changes and provide a level of additional security for all funds, the collateralized level required will be 102%of the market value of the principal accrued interest. XII. PERFORMANCE EVALUATION AND REPORTING 5 1 P a g e The Investment Officers shall submit quarterly and annual reports to the City Council containing a written report of investment transactions and investment positions as of the date of report. The report will be prepared jointly by all involved in the investment activity and be signed by the Investment Officer(s). XIII. DEPOSITORIES The City will designate one banking institution through a competitive process as its central banking service provider. This institution will be used for normal banking services including disbursements, deposits, and lockbox. As a matter of ensuring liquidity and security should the funds deposited with the designated bank be temporarily unavailable, the City will maintain an emergency reserve in another qualified bank. XIV. INVESTMENT POLICY ADOPTION BY CITY COUNCIL The City's Investment Policy shall be formally approved and adopted by resolution of the City Council and reviewed annually in accordance with the provisions of the Public Funds Investment Act of the Texas Government Code Chapter 2256. XV. AMENDMENT In the event Texas state law changes and the City cannot invest in the investments described by this policy, this policy shall automatically be conforming to existing law. 6 1 P a g e S*ON TEXAS BOARD AND COMMISSION/ APPLICATION NAME: 0 R,U! t L o 22 DATE: ADDRESS:6d �� S7• S`�y6E2 7lv2lr 6 HOME PHONE: BUSINESS PHONE: CELL PHONE: � EMAIL: < OCCUPATION: (If retired, describe former occupation or profession), Losf �icveiJ'�Jo�S ,,17/ >6s'u A/a/%%t/f l%1��'6`7rda CFi 24- PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD / LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION : f / (S ) �4 CJIi l Do you understand that attendance and active support is required for each appointee? ©Yes 11 No Signature: -�%z , .:/ `%L `_ Date: '% RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. S TEXAS BOARD AND COMMISSION APPLICATION NAME: DATE: 4- ADDRESS: a HOME PHONE: BUSINESS PHONE: CELL PHONE: �� EMAIL: OCCUPATION: (If retired, describe former occupation or profession) PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): 1: Ln°.Ill ( I (A)l "jsh-atci^ 0& u 7-1Cn - (`�rc. `A IV-il`23 c4GV '11ed `)'j a bocrd ��IfQc�'dS,�O :� t t�CO�Lt ��_d1C� - h2A efVt�(A CA 011Y1I:1E e G'+C.�IUiJ1. N— aAz vAl CO- ..:IL'C� Do you understand that attendance and active support is required for each appointee? 0/yes O No Cx Signature: � (4dl"dill {61iz)A4 Date: �l (©�� RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. S TEXAS BOARD AND COMMISSION APPLICATION NAME: v,/n (�U' C 11 DATE: ADDRESS: �1 HOME PHONE:" BUSINESS PHONE: CELL PHONE: EMAIL: OCCUPATION: (If retired, describe former occupation or profession) 1 � l6, Lo l D ep sor C4 -11,o rf PRIOR SERVICE ON A CITY BOARD/COMMISSION? YES NO IF YES, PLEASE DESCRIBE: PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD j LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4B BOARD OTHER LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT MAKE YOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): Do you understand that attendance and active support is required for each appointee?A,, Yes ❑ No f , Signature: /` �._ Date: / RETURN COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. 0�11` laRge/1 It *TEXAS BOARD AND COMMISSION APPLICATION 1�4 A M E N NAME: DATE: Z Z- 1 2. 1 -- I LI—Z-],?- ) D - ADD R E ADDRESS: DRESS: S HOME PHONE: B BUSINESS PHONE: CELL PHONE: EMAIL: EMAIL: C C U PS A T ON I e d d e rib f retired, r sc OCCUPATION: (If retired, describe former occupation or profession) f e former r 0 oc C cupation mC P 10 SERVICE NA B �S IC A D/ PRIOR SERVICE ON A CITY BOARD/COMMISSION? R 0 M M S R SE V 0 Cl 0 NO IS IF YES, PLEASE DESCRIBE: 1611 PLEASE NUMBER EACH BOARD/COMMISSION YOU ARE INTERESTED IN SERVING ON 3 SERVING ON WITH 1 FOR FIRST PREFERENCE, 2 FOR SECOND PREFERENCE, ETC.. LEAVE BLANK ANY V L BOARD/COMMISSION YOU WOULD NOT LIKE TO BE CONSIDERED FOR. 7 BOARD OF ADJUSTMENT HISTORIC PRESERVATION COMMISSION KEEP SANGER BEAUTIFUL BOARD LIBRARY BOARD PARKS BOARD PLANNING AND ZONING COMMISSION 4A BOARD 4BBOARD JOTHER LIST LIST QUALIFICATIONS INCLUDING PROFESSIONAL AND/OR COMMUNITY ACTIVITIES THAT EYOU A GOOD CANDIDATE FOR THE ABOVE POSITION(S): '/v, Do you understand that attendance and 01 e� N active sLfpport is required 1 or each app t 6? P�Yes 0 o Signature:..Date: % e 06RN (COMPLETED APPLICATION TO: Office of the City Secretary City of Sanger PO Box 1729 - 502 Elm Street Sanger, Texas 76266 This information will become a public record. Page 1 of 12 2012 Effective Tax Rate Worksheet CITY OF SANGER See pages 13 to 16 for an explanation of the effective tax rate. 1. 2011 total taxable value. Enter the amount of 2011 taxable value on the 2011 tax roll today. Include any adjustments since last year's certification; exclude Section 25.25(d) one-third over -appraisal corrections from these adjustments. This total includes the taxable value of homesteads with tax ceilings (will deduct in line 2) and the captured value for tax Increment financing (will deduct taxes in line 14). $365,072,180 2. 2011 tax ceilings. Counties, Cities and Junior College Districts. Enter 2011 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other units enter "0" If your taxing units adopted the tax ceiling provision in 2011 or prior year for homeowners age 65 or older or disabled, use this step. $0 3. Preliminary 2011 adjusted taxable value. Subtract line 2 from line 1. $365,072,180 4. 2011 total adopted tax rate. $0.633049/$100 5. 2011 taxable value lost because court appeals of ARB decisions reduced 2011 appraised value. A. Original 2011 ARB values: $0 B. 2011 values resulting from final court decisions: _$0 C. 2011 value loss. Subtract B from A. $0 6. 2011 taxable value, adjusted for court -ordered reductions. Add line 3 and line 5C. $365,072,180 7. 2011 taxable value of property in territory the unit deannexed after January 1, 2011. Enter the 2011 value of property in deannexed territory. $0 8. 2011 taxable value lost because property first qualified for an exemption in 2011. Note that lowering the amount or percentage of an existing exemption does not create a new exemption or reduce taxable value. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport exemptions or tax abatements. A. Absolute exemptions. Use 2011 market value: $82,506 B. Partial exemptions. 2012 exemption amount or 2012 percentage exemption times 2011 value: + $829,000 C. Value loss. Add A and B. $911,506 9. 2011 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2012. Use only those properties that first qualified in 2012; do not use properties that qualified in 2011. A. 2011 market value: $479,087 B. 2012 productivity orspeciai appraised value: - $1,131 C. Value loss. Subtract B from A. $477,956 10. Total adjustments for lost value. Add lines 7, 8C and 9C. $1,389,462 https://tnt.tiueautomation.com/TNT/PrintForms.aspx 7/30/2012 Page 2 of 12 2012 Effective Tax Rate Worksheet (continued) CITY OF SANGER 11. 2011 adjusted taxable value. Subtract line 10 from line 6. $363,682,718 12. Adjusted 2011 taxes. Multiply line 4 by line 11 and divide by $100. $2,302,289 13. Taxes refunded for years preceding tax year 2011. Enter the amount of taxes refunded during the last budget year for tax years preceding tax year 2011. Types of refunds include court decisions, Section 25.25(b) and (c) corrections and Section 31.11 payment errors. Do not include refunds for tax year 2011. This line applies only to tax years preceding tax year 2011. $316 14. Taxes in tax increment financing (TIF) for tax year 2011. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the unit has no 2012 captured appraised value in Line 16D, enter "0." $o 15. Adjusted 2011 taxes with refunds. Add lines 12 and 13, subtract line 14. $2,302,605 16. Total 2012 taxable value on the 2012 certified appraisal roll today. This value includes only certified values and includes the total taxable value of homesteads with tax ceilings (will deduct in line 18). These homesteads includes homeowners age 65 or older or disabled. A. Certified values only: $385,693,484 B. Counties: Include railroad rolling stock values certified by the Comptroller's office: + $0 C. Pollution control exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control property (use this line based on attorney's advice): -so D. Tax increment financing: Deduct the 2012 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which the 2012 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in line 21 below. $0 E. Total 2012 value. Add A and B, then subtract C and D. $385,693,484 17. Total value of properties under protest or not included on certified appraisal roll. A. 2012 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the district's value and the taxpayer's claimed value, if any or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value. $3,307,878 https:Htnt.ti-aeautomation.com/TNT/PrintForms.aspx 7/30/2012 Page 3 of 12 2012 Effective Tax Rate Worksheet (continued) CITY OF SANGER 17. B. 2012 value of properties not under protestor (cont.) included on certified appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value. + $0 C. Total value under protest or not certified. Add A and B. $3,307,878 18. 2012 tax ceilings. Enter 2012 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other units enter "0." If your taxing units adopted the tax ceiling provision in 2011 or prior year for homeowners age 65 or older or disabled, use this step. $0 19. 2012 total taxable value. Add lines 16E and 17C. Subtract line 18. $389,001,362 20. Total 2012 taxable value of properties in territory annexed after January 1, 2008. Include both real and personal property. Enter the 2012 value of property in territory annexed. $3,521,893 21. Total 2012 taxable value of new improvements and new personal property located in new improvements. "New" means the item was not on the appraisal roll in 2011. An improvement is a building, structure, fixture or fence erected on or affixed to land. A transportable structure erected on its owner's land is also included unless it is held for sale or is there only temporarily. New additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the unit after January 1, 2011 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2012. New improvements do not include mineral interests produced for the first time, omitted property that is back assessed and increased appraisals on existing property. $2,053,318 22. Total adjustments to the 2012 taxable value. Add lines 20 and 21. $5,575,211 23. 2012 adjusted taxable value. Subtract line 22 from line 19. $383,426,151 24. 2012 effective tax rate. Divide line 15 byline 23 and multiply by $100. $0.600534/$100 https://tnt.tt-ucatitomation.com/TNT/PrintFoims.aspx 7/30/2012 Page 4 of 12 2012 Effective Tax Rate Worksheet (continued) CITY OF SANGER 25.1COUNTIES ONLY. Add together the effective tax rates for each type of tax the county levies. The total is the 2012 county effective tax rate. 1 $/$100 A county, city or hospital district that adopted the additional sales tax in November 2011 or in May 2012 must adjust its effective tax rate. The Additional Sates Tax Rate Worksheet on page 39 sets out this adjustment. Do not forget to complete the Additional Sales Tax Rate Worksheet if the taxing unit adopted the additional sales tax on these dates. https://tnt.trueautomation.conVTNT/PrintForms.aspx 7/30/2012 Page 5 of 12 2012 Rollback Tax Rate Worksheet CITY OF SANGER See panes 17 to 21 for an exnlanatinn of thA mllhack tAY rntA 26. 2011 maintenance and operations (M&O) tax rate. $0.445994/$100 27. 2011 adjusted taxable value. Enter the amount from line 11. $363,682,718 28. 2011 M&O taxes. A. Multiply line 26 by line 27 and divide by $100. $1,622,003 B. Cities, counties and hospital districts with additional sales tax: Amount of additional sales tax collected and spent on M&O expenses in 2011. Enter amount from full year's sales tax revenue spent for M&O in 2011 fiscal year, if any. Other units, enter "0." Counties exclude any amount that was spent for economic development grants from the amount of sales tax spent. + $0 C. Counties: Enter the amount for the state criminal justice mandate. If second or later year, the amount is for increased cost above last year's amount. Other units, enter "0." + $0 D. Transferring function: If discontinuing all of a department, function or activity and transferring it to another unit by written contract, enter the amount spent by the unit discontinuing the function in the 12 months preceding the month of this calculation. If the unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the unit operated the function. The unit discontinuing the function will subtract this amount in H below. The unit receiving the function will add this amount in H below. Other units, enter "0." +/- $0 E. Taxes refunded for years preceding tax year 2011: Enter the amount of M&O taxes refunded during the last budget year for tax years preceding tax year 2011. Types of refunds include court decisions, Section 25.25(b) and (c) corrections and Section 31.11 payment errors. Do not include refunds for tax year 2011. This line applies only to tax years preceding tax year 2011. + $220 F. Enhanced indigent health care expenditures: Enter the increased amount for the current year's enhanced indigent health care expenditures above the preceding tax year's enhanced indigent health care expenditures, less any state assistance. + $0 https://tnt.ti-acautomation.com/TNT/PrintFolms.aspx 7/30/2012 Page 6 of 12 2012 Rollback Tax Rate Worksheet (continued) CITY OF SANGER 28. G. Taxes in tax increment financing (TIF): Enter (cont.) the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the unit has no 2012 captured appraised value in Line 16D, enter "0." . $0 H. Adjusted M&O Taxes. Add A, B, C, E and F. For unit with D, subtract if discontinuing function and add if receiving function. Subtract G. $1,622,223 29. 2012 adjusted taxable value. Enter line 23 from the Effective Tax Rate Worksheet. $383,426,151 30. 2012 effective maintenance and operations rate. Divide line 28H by line 29 and multiply by $100. $0.4230861$100 31. 2012 rollback maintenance and operation rate. Multiply line 30 by 1.08. (See lines 49 to 52 for additional rate for pollution control expenses. $0.456932/$100 32. Total 2012 debt to be paid with property taxes and additional sales tax revenue. "Debt" means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year and (4) are not classified in the unit's budget as M&O expenses. Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue (or additional sales tax revenue). Do not include appraisal district budget payments. List the debt in "Schedule 6: Debt Service." If using unencumbered funds, subtract unencumbered fund amount used from total debt and list remainder. $726,948 33. Certified 2011 excess debt collections. Enter the amount certified by the collector. $0 34. Adjusted 2012 debt. Subtract line 33 from line 32. $726,948 35. Certified 2012 anticipated collection rate. Enter the rate certified by the collector. if the rate is 100 percent or greater, enter 100 percent. 100.000000% 36. 2012 debt adjusted for collections. Divide line 34 by line 35. $726,948 37. 12012 total taxable value. Enter the amount on line 19. $389,001,362 38. 2012 debt tax rate. Divide line 36 by line 37 and multiply by $100. $0.1868751$100 39. 2012 rollback tax rate. Add lines 31 and 38. $0.643807/$100 littps://tnt.trucautomation.com/TNT/PrintFoims.aspx 7/30/2012 Page 7 of 12 2012 Rollback Tax Rate Worksheet (continued) CITY OF SANGER 40. 1COUNTIES ONLY. Add together the rollback tax rates for each type of tax the county levies. The total is the 2012 county rollback tax rate. $/$100 A taxing unit that adopted the additional sales tax must complete the lines for the Additional Sales Tax Rate. A taxing unit seeking additional rollback protection for pollution control expenses completes the Additional Rollback Protection for Pollution Control. https://tnt.ttueautomation.com/TNT/PrintForms.aspx 7/30/2012 Page 8 of 12 2012 Notice of Effective Tax Rate Worksheet for Calculation of Tax Increase/Decrease Entity Name: CITY OF SANGER Date: 07/30/2012 1.2011 taxable value, adjusted for court -ordered reductions. Enter line 6 of the Effective Tax Rate Worksheet. $365,072,180 2.2011 total tax rate. Enter line 4 of the Effective Tax Rate Worksheet. 0.633049 3.Taxes refunded for years preceding tax year 2011. Enter line 13 of the Effective Tax Rate Worksheet. $316 4.Last year's levy. Multiply Line 1 times Line 2 and divide by 100. To the result, add Line 3. $2,311,402 5.2012 total taxable value. Enter Line 19 of the Effective Tax Rate Worksheet. $389,001,362 6.2012 effective tax rate. Enter line 24 of the Effective Tax Rate Worksheet or Line 47 of the Additional Sales Tax Rate Worksheet. 0.600534 7.2012 taxes if a tax rate equal to the effective tax rate is adopted. Multiply Line 5 times Line 6 and divide by 100. $2,336,085 8.Last year's total levy. Sum of line 4 for all funds. $2,311,402 9.2012 total taxes if a tax rate equal to the effective tax rate is adopted. Sum of line 7 for all fiords. $2,336,085 10.Tax Increase (Decrease). Subtract Line 8 from Line 9. $24,683 https://tnt.ti-aeautomation.coin/"INT/PrintFornis.aspx 7/30/2012 Page 9 of 12 CITY OF SANGER Tax Rate Recap for 2012 Tax Rates Tax Levy This is calculated using Additional Tax Additional Tax Levy Description of Rate p Tax Rate the Total Adjusted Compared to last years y ea Compared to effective Per $100 Taxable Value (line 19) tax levy of 2,311,086 tax rate levy of of the Effective Tax 2,336,085 Rate Worksheet Last Year's Tax Rate 0.633049 $2,462,569 S151,483 $126,484 Effective Tax Rate 1 0.6005341 $2,336,0851 S25,000 $0 Notice & Hearing Limit* 1 0.6005341 $2,336,0851 $25,000 $0 Rollback Tax Rate 1 0.6438071 $2,504,4181 $193,3321 $168,333 Proposed Tax Rate 1 0.000000 SO $-2,311,086 $-2,336,085 Effective Tax Rate Increase in Cents uer $100 0.00 0.6005341 2,336,085 25,000 0 0.50 0.605534 2,355,536 44,450 19,450 1.00 0.610534 2,374,986 63,900 3S,900 1.50 0.615534 2,394,436 33,350 53,350 2.00 0.620534 2,413,886 102,800 77,800 2.50 0.625534 2,433,336 122,250 97,250 3.00 0,630534 2,452,786 141,700 116,700 3.50 0.635534 2,472,236 161,150 136,150 4.00 0.640534 2,491,686 180,600 155.601 4.50 0.645534 2,511,136 200.050 175,051 5.00 0.650534 2,530,586 219,500 194,501 5.50 0.655534 2,550,036 238,950 213951 6.00 0.660534 2,569,486 258,400 233,401 6.50 0.665534 2,588,936 277,851 252,851 7.00 0.670534 2,608,386 297.301 272,301 7.50 0.6755341 2,627,836 31C751 241,751 8.00 0.6805341 2,647,287 336,201 311,101 8.50 0.6S55341 2,666,737 355,651 330.651 9.00 0.6905341 2,686,187 375,101 350,101 9.50 0.695534 2,705,637 394,551 369,551 10.00 0.700534 2,725,087 414,001 389,001 10.50 0.705534 2,744,537 433,451 408,451 11.00 0.710534 2,763,987 452,901 427,901 11.50 0.715534 2,783,437 472,351 447,352 12.00 0.720534 2,802,887 491,801 466,302 12.50 0.725534 2,822,337 511,251 48(,,252 13.00 0.730539 1,341,787 530,701 505.702 13.50 0.7355341 2,861,237 550,151 525,152 14.00 0.740534 2,880,687 569,602 544.602 14.50 0.7455341 2,900,1371 589,052 564,05' *Notice & Hearing Limit Rate: This is the highest tax tale that may be adopted without notices and a public hearing. It is the lower of the rollback tax rate or the effective tax rate. School Districts: The school tax rate limit is $1.50 for M&O, plus $0.50 for New' debt plus a rate for'Old' debt. 'Old' debt is debt authorized to be issued at an election held on or before April 1, 1991, and issued before September I, 1992. All other debt is New' debt. https://tnt,trucautomation.com/TNT/PrintFoi-ms.aspx 7/30/2012 Page 10 of 12 Tax Levy: This is calculated by taking the adjusted taxable value (line 19 of Effective Tax Rate Worksheet), multiplying by the appropriate rate, such as the Effective Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 33 of the Rollback Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's frozen tax levy on homesteads of the elderly. Additional Levy This is calculated by taking Last Year's taxable value (line 3 of Effective Tax Rate Last Year: Worksheet), multiplying by Last Year's tax rate (line § of Effective Tax Rate Worksheet) and dividing by 100. For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last Year's tax ceiling. Additional Levy This is calculated by taking the current adjusted taxable value, multiplying by the This Year: Effective Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 33 of the Rollback Tax Rate Worksheet), multiplying by the Effective Tax Rate, dividing by 100 and adding This Year's tax ceiling. COUNTIES All figures in this workshect include ALL County Funds. Tax Levy amounts are the ONLY: sum of each Fund's Taxable Value X each Fund's Tax Rate. https://tnt.ttueautomation.com/TNT/PrintForms.aspx 7/30/2012 Page 11 of 12 2012 Property Tax Rates in CITY OF SANGER This notice concerns 2012 property tax rates for CITY OF SANGER. It presents information about three tax rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value. Last year's tax rate: Last year's operating taxes $1,622,003 Last year's debt taxes $680,287 Last year's total taxes $2,302,290 Last year's tax base $363,682,718 Last year's total tax rate 0.633049/$100 This year's effective tax rate: Last year's adjusted taxes (after subtracting taxes on lost property) $2,302,605 This year's adjusted tax base (after subtracting value of new properly) $383,426,151 = This year's effective tax rate 0.600534/$100 This year's rollback tax rate: Last year's adjusted operating taxes (after subtracting taxes on lost property and adjusting for any transferred function, tax increment financing, state criminal justice mandate and/or enhanced indigent health care expenditures) $1,622,223 This year's adjusted tax base $383,426,151 = This year's effective operating rate 0.423086/$100 x 1.08 = this year's maximum operating rate 0.456932/$100 + This year's debt rate 0.186875/$100 = This year's rollback rate 0.643807/$100 https://tnt.hlieautomation.conYTNT/PrintForms.aspx 7/30/2012 Page 12 of 12 Statement of Increase/Decrease If CITY OF SANGER adopts a 2012 tax rate equal to the effective tax rate of 0.600534 per $100 of value, taxes would increase compared to 2011 taxes by $ 24,683. Schedule A: Unencumbered Fund Balances: The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund GENERALFUND Balance 800,233 Schedule B: 2012 Debt Service: The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Description of Debt Principal or Interest to be Other Total Payment Contract Paid from Amounts to be Payment to be Property Paid Paid from Taxes Property Taxes 2006 CERTIFICATES OF 188,600 82,776 0 271,376 OBLIGATION 2007 CERTIFICATES OF 23,800 21,692 0 45,492 OBLIGATION 2009 CERTIFICATES OF 155,000 115,175 0 270,175 OBLIGATIONS 2012 GENERAL OBLIGATION 173,800 38,610 500 212,910 CAPTIAL LEASE-GCC 102,755 4,240 0 106,995 Total required for 2012 debt service $906,948 - Amount (if any) paid from hinds listed in Schedule A $0 - Amount (if any) paid from other resources $180,000 - Excess collections last year $0 Total to be paid from taxes in 2012 $726,948 + Amount added in anticipation that the unit will collect only 100.000000% of its $0 taxes in 2012 Total Debt Levy $726 948 This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at P.O. Box 90223, Denton, TX 76202. Name of person preparing this notice: Steve Mossman Title: Denton County Tax Assessor Collector Date prepared: July 2. 2012 https:/hnt.trucautomation.com/TNT/PrintForms.aspx 7/30/2012 RESOLUTION NR08-14-12 A RESOLUTION OF THE CITY OF SANGER, TEXAS, ESTABLISHING THE DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED FY 2012- 2013 BUDGET AND TAX RATE; DIRECTING THE CITY SECRETARY TO POST AND PUBLISH SAID HEARING AS REQUIRED BY LAW; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS APPROVED COMPLIED WITH THE OPEN MEETINGS ACT AND DELCARING AN EFFECTIVE DATE. WHEREAS, a public hearing on the proposed budget and tax rate prior to its adoption is required by Section 102.006 of the Texas Local Government Code and Section 9.04 of the City of Sanger Charter; and WHEREAS, any taxpayer of the City of Sanger may attend and participate in all such hearings; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger; Section 1. That the findings set forth are hereby approved and adopted. Section 2. That a public hearing on the proposed budget for FY 2012-2013 and tax rate is hereby set to be held on August 20, 2012 at 7:00 PM in the City Council Chambers located at 502 Elm Street, Sanger, Texas, 76266. The second public hearing for the tax rate will be held on September 4, 2012 at 7:00 PM in the City Council Chambers. Section 3. That the City Secretary is directed to post and publish notice of the public hearing on the budget as required by law. Section 4. That the meeting at which this resolution was passed, was in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 5. That this resolution shall become effective after its passage. PASSED AND APPROVED this _day of August 2012. Mayor Thmnas Muir ATTEST: Tami Taber, City Secretary CITY OF SANGER COUNCIL AGENDA ITEM AGENDA TYPE ® Regular ❑ Special ❑ Consent Reviewed by Finance ❑ Yes ® Not Applicable ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal LJ Yes ❑ Not Applicable Council Meeting Date: Submitted By: August 6, 2012 Joseph D. Miff, AICP City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE ❑ RESOLUTION # ®APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ OTHER AGENDA CAPTION Consider, Discuss, and Possibly Act on the Minor Final Plat of Lots 1-2, Block A of the Lynch Addition — Being 12.12 Acres in the Rueben Bebee Survey, Abstract #29 in the City of Sanger's Extra -Territorial Jurisdiction Denton County, Texas FINANCIAL SUMMARY ®N/A ❑GRANT FUNDS ❑OPERATING EXPENSE ❑REVENUE ❑CIP ❑BUDGETED ❑NON -BUDGETED BACKGROUND/SUMMARY OF ITEM The subject property is approximately 12 acres located on the west side Mesquite Hill Road north of FM 455. The property is within Sanger's extraterritorial jurisdiction (ETJ). It is currently developed with a single family dwelling unit. The submitted minor plat would subdivide the property into two (2) lots. The proposed Lot 1 would be approximately 4 acres. The proposed Lot 2 would be approximately 8 acres and include the existing dwelling unit. STAFF OPTIONS & RECOMMENDATION Both city staff and the Denton County Planning Department have reviewed the plat. Staff finds the plat to be in conformance with the requirements of the Subdivision Ordinance and recommends approval. List of Supporting Documents/Exhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other • Aerial Photo of Subject Property Agencies: • Proposed Minor Final Plat of the Lynch On July 23, 2012, the Planning & Zoning Commission Addition recommended approval of the Minor Final Plat for the Lynch Addition. a'geh TEXAS COUNCIL AGENDA ITEM AGENDA TYPE ❑ Regular ❑ Special ® Consent Reviewed by Finance ❑ Workshop ❑ Executive ❑ Public Hearing Reviewed by Legal JE1 Yes JE1 Not Applicable Yes Not Applicable Council Meeting Date: August 6, 2012 Submitted By: Rob Woods City Manager Reviewed/Approval Initials Date ACTION REQUESTED: ❑ORDINANCE N ❑ RESOLUTION ® APPROVAL ❑ CHANGE ORDER ❑ AGREEMENT ❑ APPROVAL OF BID ❑ AWARD OF CONTRACT ❑ CONSENSUS ❑ REAPPOINTMENTS AGENDA CAPTION Discussion and authorize staff to advertise for Request of Qualifications (RFQ) for General Engineering Services. FINANCIAL SUMMARY ❑N/A ❑GRANT FUNDS ❑OPERATING EXPENSE [:]REVENUE ®Ci P ❑BUDGETED ❑NON -BUDGETED FISCAL YEAR: PRIOR YEAR CURRENT YEAR FUTURE YEARS TOTALS Proposed Expenditure Amount Encumbered Amount BALANCE FUND(S) TO BE USED: General ❑$ Utility ❑ $ Special ❑ $ BACKGROUND/SUMMARY OF ITEM The scope of services may include the design of drainage, water system improvements, wastewater system improvements, urban and rural roadways that could involve major reconstruction or capacity improvements additional activities could include design of traffic control plans, storm water pollution prevention plans (SW3P), and signage and striping. Other services which may be required are review of in-house design, right-of-way maps, design and construction surveys and right- of-way acquisition services. STAFF OPTIONS & RECOMMENDATION Staff reconunends advertising in the Denton Record Chronicle to receive Request of Qualifications (RFQ) for General Engineering Services. List of Supporting DocumenWExhibits Attached: Prior Action/Review by Council, Boards, Commissions or Other Agencies: i i$ Chris Felan Vice President Rates & Reoulatory Affairs July 25, 2012 City Official Re: Rider GCR - Rate Filing under Docket No. 9762 Enclosed is Atmos Energy Corp., Mid -Tex Division's Statement of Rider GCR applicable for the August 2012 billing periods. This Statement details the gas cost component of the residential, commercial, and industrial sales rates for customers within your city. This filing is for informative purposes only and no action is required on your city's part. Should you have any questions, please let me know. Sincerely, Attachment Atmos Energy Corporation 5420 LBJ Freeway, Suite 1862 Dallas, TX 75240 P 214-303-9106 F 214-206-2126 Christopher.Felan@atmosenergy.com ATMOS ENERGY CORPORATION MID-TEX DIVISION STATEMENT OF RIDER GCR August, 2012 PREPARED IN ACCORDANCE WITH GAS UTILITIES DOCKET NO. 9762 Part (a) - Mid -Tex Commodity Costs Line (a) (b) 1 Estimated Gas Cost per Unit. $3.2951 2 Estimated City Gate Deliveries: 4,258,214 3 Estimated Gas Cost: 14,031,241 4 Lost and Unaccounted For Gas % 2.5932% 5 Estimated Lost and Unaccounted for Gas $363,858 6 Total Estimated City Gate Gas Cost $14,395,099 7 Estimated Sales Volume: 4,233,880 8 Estimated Gas Cost Factor - (EGCF) $3.4000 9 Reconciliation Factor- (RF): $0.0000 10 Taxes (TXS): - $0.0000 11 Adjustment -(ADJ): $0.0000 Btu Factor Per MMBtu 12 Gas Cost Recovery Factor - (GCRF) $3.4000 per Mcf 1.024 $3.3203 Part (b) - Pipeline Services Costs Line (a) (b) (c) (d) (a) Rate I - Industrial Service Rate R - Residential Rate C - Commercial Rate T - Transportation' Fixed Costs 13 Fixed Costs Allocation Factors [Set by GUD 9762 & Cities) 100.0000% 63.4698% 30.2324% 6.2478% 14 a. Current Month Foxed Costs of Pipeline Services $11,915,896 $7,562,996 $3,608,419 $744,481 15 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 $0 16 Net Fixed Costs $11,915,896 $7,562,996 $3,608,419 $744,481 Commodity Costs 17 a. Estimated Commodity Cost of Pipeline Services $1,659,376 $1,189,735 $405.056 $64,686 18 b. Plus: Second Prior Month Recovery Adjustment $0 $0 $0 $0 19 Net Commodity Cost of Pipeline Services $1,659,376 $1,189,735 $405,056 $64,586 20 Total Estimated Pipeline Costs (Line 16 + Line 19) $13,575,272 $8,752,730 $4,013,476 $809,067 21 Estimated Billed Volumes 7,938,083 Mcf 4,723,557 Mcf 4,390,162 MMBtu 22 Pipeline Cost Factor (PCF) [Line 20 / Line 21] $1.1026 Mcf $0.8497 Mcf $0.1843 MMBtu 23 Gas Cost Recovery Factor - (GCRF) [Line 121 $3.4000 Mcf $3.4000 Mcf $3.3203 24 Rider GCR $4.5026 Mcf $4.2497 Mcf Rate I - $3.5046 MMBtu 25 Rate T- $0.1843 MMBtu 1 Industrial Service and Transportation are reported in MMBtu. An MMBtu conversion factor of 1.024 is used