08/02/2021-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 2, 2021
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
2.CITIZEN INPUT:
(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.)
3.CONSENT AGENDA:
a.Approval of Minutes
1.Consider the minutes of the July 19, 2021, Work Session.
2.Consider the minutes of the July 19, 2021, Regular Session.
b.Resolution #080721 Closing a Bank Account
Consider approval of Resolution #080721 Authorizing the Closure of a Bank Account.
4.Consider Any Items Removed from Consent Agenda.
REGULAR AGENDA
5.A&E Pet Haven SUP
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 081721 Regarding a
Specific Use Permit for a Kennel Facility at 304 Acker Street, Ste 105; Generally Located on the
East Side of Acker Approximately 230 Feet North of Pecan Street. (Hammonds)
6.Resolution #080621 Changing Bank Signatories
Approval of Resolution #080621 Authorizing a Change of Authorized Bank Signatories. (Gray)
7.Street Rehab 2021
Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing Agreement with the
City of Grand Prairie for Contract with Reynolds Asphalt & Construction Company for Street
Reconstruction of 3rd Street from Peach Street to FM 455, 4th Street from Elm Street to FM 455,
Plum Street from 5th Street to 2nd Street, and Elm Street from 5th Street to 2nd Street for an
amount not to exceed $205,692. (Bolz)
8.Melinda Myrl Street Repair
Consider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by Reynolds
Asphalt and Construction Company in an Amount Not to Exceed $81,442. (Bolz)
9.Steve Court Street Repairs
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AGENDACITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 2, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Consider the minutes of the July 19, 2021, Work Session.2.Consider the minutes of the July 19, 2021, Regular Session.b.Resolution #080721 Closing a Bank AccountConsider approval of Resolution #080721 Authorizing the Closure of a Bank Account.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.A&E Pet Haven SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 081721 Regarding aSpecific Use Permit for a Kennel Facility at 304 Acker Street, Ste 105; Generally Located on theEast Side of Acker Approximately 230 Feet North of Pecan Street. (Hammonds)6.Resolution #080621 Changing Bank SignatoriesApproval of Resolution #080621 Authorizing a Change of Authorized Bank Signatories. (Gray)7.Street Rehab 2021Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing Agreement with theCity of Grand Prairie for Contract with Reynolds Asphalt & Construction Company for StreetReconstruction of 3rd Street from Peach Street to FM 455, 4th Street from Elm Street to FM 455,Plum Street from 5th Street to 2nd Street, and Elm Street from 5th Street to 2nd Street for anamount not to exceed $205,692. (Bolz)8.Melinda Myrl Street RepairConsider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by Reynolds
Asphalt and Construction Company in an Amount Not to Exceed $81,442. (Bolz)
9.Steve Court Street Repairs
Consider, Discuss, and Possibly Approve the Replacement of the CuldeSac of Steve Court Using
Martinez Brother Concrete and Landscaping, LLC in an Amount Not to Exceed $49,152. (Bolz)
10.Emergency Contract with Maybak Directional Drilling
Consider, discuss, and act on Resolution 080821, approving a contract with Mabak Direction
Drilling, Inc., for the Emergency Repair of a Sewer Line; making findings of an Emergency
Exempting the contract from the requirements of Competitive Bidding Under Chapter 252 Of The
Texas Local Government Code. (Bolz)
11.Budget Amendment Ordinance #081621
Consider, Discuss and Act on Ordinance #08/1621 – Amending Ordinance #092420, Which
Will Amend the Budget For The Fiscal Year 20202021 And Authorizing Amended Expenditures as
Provided. (Gray)
12.FM 455 Utility Relocation TXDOT Standard Utility Agreement (Water)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Water Utility
Relocation Associated with the FM 455 Utility Relocation Project, and Authorizing the Mayor to
Execute Agreement and Approve Any Subsequent Amendments. (LaPiene)
13.FM 455 Utility Relocation TXDOT Standard Utility Agreement (Sewer)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Sewer Utility
Relocation Associated with the FM 455 Utility Relocation Project, and Authorizing the Mayor to
Execute Agreement and Approve Any Subsequent Amendments. (LaPiene)
14.Proposed Engagement Agreement
Consider, Act and Approve the City Manger to execute an Engagement Agreement to hire Alagood,
Cartwright, Burke to represent and assist the City of Sanger in acquiring real property and or
easements through condemnation or other means. (Coleman)
15.INFORMATION ITEMS:
a.GFOA Distinguished Budget Presentation Award
b.Monthly Financial Report June 30, 2021
c.Capital Projects Recap July 26, 2021
d.Joint Board Meeting
A future Joint Board Meeting to discuss the Comprehensive Plan and Economic Development
Incentive Policy.
16.EXECUTIVE SESSION:
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
a.Texas Government Code Section 551.071 – Consultation with Attorney
(1) when the governmental body seeks the advice of its attorney about: (A) pending or
contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with this chapter.
A. Notice of Claim from Michael Burrow
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AGENDACITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 2, 20217:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.Consider the minutes of the July 19, 2021, Work Session.2.Consider the minutes of the July 19, 2021, Regular Session.b.Resolution #080721 Closing a Bank AccountConsider approval of Resolution #080721 Authorizing the Closure of a Bank Account.4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.A&E Pet Haven SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 081721 Regarding aSpecific Use Permit for a Kennel Facility at 304 Acker Street, Ste 105; Generally Located on theEast Side of Acker Approximately 230 Feet North of Pecan Street. (Hammonds)6.Resolution #080621 Changing Bank SignatoriesApproval of Resolution #080621 Authorizing a Change of Authorized Bank Signatories. (Gray)7.Street Rehab 2021Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing Agreement with theCity of Grand Prairie for Contract with Reynolds Asphalt & Construction Company for StreetReconstruction of 3rd Street from Peach Street to FM 455, 4th Street from Elm Street to FM 455,Plum Street from 5th Street to 2nd Street, and Elm Street from 5th Street to 2nd Street for anamount not to exceed $205,692. (Bolz)8.Melinda Myrl Street RepairConsider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by ReynoldsAsphalt and Construction Company in an Amount Not to Exceed $81,442. (Bolz)9.Steve Court Street RepairsConsider, Discuss, and Possibly Approve the Replacement of the CuldeSac of Steve Court UsingMartinez Brother Concrete and Landscaping, LLC in an Amount Not to Exceed $49,152. (Bolz)10.Emergency Contract with Maybak Directional DrillingConsider, discuss, and act on Resolution 080821, approving a contract with Mabak DirectionDrilling, Inc., for the Emergency Repair of a Sewer Line; making findings of an EmergencyExempting the contract from the requirements of Competitive Bidding Under Chapter 252 Of TheTexas Local Government Code. (Bolz)11.Budget Amendment Ordinance #081621Consider, Discuss and Act on Ordinance #08/1621 – Amending Ordinance #092420, WhichWill Amend the Budget For The Fiscal Year 20202021 And Authorizing Amended Expenditures asProvided. (Gray)12.FM 455 Utility Relocation TXDOT Standard Utility Agreement (Water)Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Water UtilityRelocation Associated with the FM 455 Utility Relocation Project, and Authorizing the Mayor toExecute Agreement and Approve Any Subsequent Amendments. (LaPiene)13.FM 455 Utility Relocation TXDOT Standard Utility Agreement (Sewer)Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Sewer UtilityRelocation Associated with the FM 455 Utility Relocation Project, and Authorizing the Mayor toExecute Agreement and Approve Any Subsequent Amendments. (LaPiene)14.Proposed Engagement AgreementConsider, Act and Approve the City Manger to execute an Engagement Agreement to hire Alagood,Cartwright, Burke to represent and assist the City of Sanger in acquiring real property and oreasements through condemnation or other means. (Coleman)15.INFORMATION ITEMS:a.GFOA Distinguished Budget Presentation Awardb.Monthly Financial Report June 30, 2021c.Capital Projects Recap July 26, 2021d.Joint Board MeetingA future Joint Board Meeting to discuss the Comprehensive Plan and Economic DevelopmentIncentive Policy.16.EXECUTIVE SESSION:Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a ClosedExecutive Session in Accordance with the Texas Government Code:a.Texas Government Code Section 551.071 – Consultation with Attorney(1) when the governmental body seeks the advice of its attorney about: (A) pending orcontemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of theattorney to the governmental body under the Texas Disciplinary Rules of Professional Conductof the State Bar of Texas clearly conflicts with this chapter.
A. Notice of Claim from Michael Burrow
B. Notice of Claims from McCathern, Shokouhi, Evans & Grinke
b.Texas Government Code Section 551.074 – Personnel Matters
Receive information and deliberate regarding the duties and responsibilities of a City officer or
employee City Attorney
17.RECONVENE: OPEN MEETING:
Reconvene Into Regular Session And Take Any Action Deemed Necessary As A Result Of
The Executive Closed Session.
18.FUTURE AGENDA ITEMS:
(The purpose of this item is to allow the Mayor and members of Council to bring forward items they
wish to discuss at a future meeting, A Council Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or the recitation of existing policy may
be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council
or at the call of the Mayor).
19.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
July 29, 2021 at 5:30 PM
Kelly Edwards, City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.1.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Kelly Edwards, City Secretary
ITEM/CAPTION:
Consider the minutes of the July 19, 2021, Work Session.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Approve the minutes from the July 19, 2021, Work Session.
ATTACHMENTS:
Description Upload Date Type
07192021 TC WS Mins 7/27/2021 Cover Memo
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MINUTES
CITY COUNCIL WORK SESSION
MONDAY, JULY 19, 2021
6:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmembers: Victor Gann,
Marissa Barrett, and Dennis Dillon. Allen Chick arrived at 6:08 p.m.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, City Secretary Kelly
Edwards, Court Administrator/Deputy City Secretary Christy Dyer, Director of
Finance Clayton Gray, Director of Economic Development Shani Bradshaw, City
Engineer Tracy LaPiene, Director of Public Works Jim Bolz, Interim Police Chief
Jonathan Perkins, Sergeant Josh Bishop, Library Director Audrey Tolle, and Social
Media Manager Laura Klenke.
1. Call Meeting to Order
Mayor Muir called the Work Session to order at 6:02 p.m.
2. Budget Workshop
Director Gray provided a presentation and overview of the proposed budget for Fiscal
Year 2021- 2022.
• Councilmembers viewed the following items:
• General Fund – revenues and expenditures, Water, Waste Water, Electric,
Mayor and Council, Administration, Public Works, Finance, Engineering, Fleet
Services, Facility Services, and contract services by department.
• Internal Service Fund – transfers show at
28% increase. Texas Municipal League –
insurance increase of $30,000 Debt Services
• 4A Industrial Development Corporation – revenue and expenditures, splitting the
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Page 2 of 2
personal costs, and contract services.
• 4B Development Corporation – the 20% increase in revenue and expenditures.
• Capital Projects – Street Rehab Phase IV, Technology update (phone system, cyber
security). Enterprise Capital Improvement Projects.
Discussion ensued regarding the receipt of numbers from Denton County Appraisal
District and approval of the budget.
City Council will vote to adopt the Fiscal Year budget at the September 20, 2021,
meeting.
3. Overview of Items on the Regular Agenda
No additional discussion.
4. Adjourn
There being no further agenda items for discussion, Mayor Muir adjourned the Work
Session at 6:46 p.m.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. a.2.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Kelly Edwards, City Secretary
ITEM/CAPTION:
Consider the minutes of the July 19, 2021, Regular Session.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Approve the minutes from the July 19, 2021, Regular Session.
ATTACHMENTS:
Description Upload Date Type
07192021 TC Reg Mins 7/27/2021 Cover Memo
Page 7
Page 1 of 4
MINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 19, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmembers: Victor Gann, Marissa
Barrett, Allen Chick, and Dennis Dillon.
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
Assistant City Manager Alina Ciocan, City Attorney Hugh Coleman, City Secretary Kelly
Edwards, Court Administrator/Deputy City Secretary Christy Dyer, Director of Finance
Clayton Gray, Director of Economic Development Shani Bradshaw, City Engineer Tracy
LaPiene, Director of Public Works Jim Bolz, Interim Police Chief Jonathan Perkins,
Sergeant Josh Bishop, Library Director Audrey Tolle, and Social Media Manager Laura
Klenke.
1. Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
Mayor Muir called the Work Session to order at 7:04 p.m.
The invocation given by Councilmember Dillion the Pledge of Allegiance was led by
Councilmember Barrett.
2. CITIZEN INPUT:
Vickie Jenkins, 2507 Chippewa Trail, Sanger, spoke regarding citizens access to the Senior
Center, changing the hours to allow residents to access the center earlier than 8:00 a.m.
John Kirby, 702 N. 5th Street, spoke regarding the recent vandalism activity and thanked the
Police Department for making arrests in the case and the possibility of silent railroad crossings.
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3. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
a. Recognition of Sergeant Bishop
Mayor Muir recognized Sergeant Bishop with a Certificate of Appreciation and recognition of
his 15 years with the City of Sanger.
Interim Police Chief Perkins recognized Sergeant Bishop for his years of service and
contributions the Police Department and City.
4. CONSENT AGENDA:
a. Approval of Minutes
1. Consider the minutes of the July 6, 2021, Work Session.
2. Consider the minutes of the July 6, 2021, Regular Session.
Motion made by Councilmember Bilyeu to approve the consent agenda as presented.
Councilmember Dillion seconded the motion. Motion passed unanimously.
5. Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
6. Board and Commission appointments and reappointments
Discussion and consideration of proposed Commission and Board appointments and
reappointments. (Hammonds, Bradshaw)
Directors Hammonds and Bradshaw provided an overview of the board appointments.
Motion made by Councilmember Chick to approve the appointments as presented on the
Board and Commission Member List to the Planning and Zoning Commission, Board of
Adjustment, 4A Industrial Development Corporation, and 4B Development Corporation.
Councilmember Dillon seconded the motion. Motion passed unanimously.
7. Proposed City Manager Employment Agreement
Consider, Act and Approve a Contract for the Employment of John Noblitt for the position of
City Manager to start on July 26, 2021 and Authorize the Mayor to Execute. (Coleman)
Attorney Coleman provided an overview of the selection process.
Motion made by Councilmember Bilyeu to approve a Contract for the Employment of John
Noblitt for the position of City Manager to start on July 26, 2021 authorizing the Mayor to
execute the contract. Councilmember Barrett seconded the motion. Motion passed
unanimously.
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8. House Bill 1520 Proceedings
Discussion and consideration of Resolution 07-05-21, Authorizing the City to participate as
part of a Coalition of Cities in proceedings to be held by the Railroad Commission of
Texas related to implementation of House Bill 1520.
Mayor Muir provided an overview of the item regarding the coalition negotiating on behalf of
the
residents.
Assistant City Manager Ciocan provided an overview of the coalition of cities.
Attorney Coleman provided an overview regarding the gas utilities financing of debt for
charges incurred during the winter storm.
Motion made by Councilmember Bilyeu to approve Resolution 07- 05- 21, Authorizing the
City to participate as part of a Coalition of Cities in proceedings to be held by the Railroad
Commission of Texas related to implementation of House Bill 1520. Councilmember Dillion
seconded the motion. Motion passed unanimously.
9. INFORMATION ITEMS:
a. All American Dog Report - June 2021
b. Atmos Energy
Update regarding GCR Rate Filing under Docket No 10170 and the corporation's
Conservation and Energy Efficiency Tariff.
No additional discussion regarding the informational items.
10. EXECUTIVE SESSION:
a. Government Code Section 551.072 - Consultation with Attorney Deliberations
Regarding Real Property: Consult with the City Attorney to deliberate the purchase,
exchange, lease or value of real property where discussion of these legal matters in
an open meeting would conflict with the duty of the City of Attorney under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas.
Mayor Muir read the items for Executive Session and the Council convened into Executive
Session at 7:39 p.m.
11. RECONVENE: OPEN MEETING:
Mayor Muir and the Council reconvened into open session at 8:57 p.m. No action taken from
executive session.
12. FUTURE AGENDA ITEMS:
No future agenda items.
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13. ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 8:58 p.m.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. b.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Resolution #080721 Closing a Bank Account
Consider approval of Resolution #080721 Authorizing the C losure of a Bank Account.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Resolution
BACKGROUND:
The City was required to open a separate bank account for receipt of Coronavirus Aid, Relief, and Economic Security
(CARES) Act funding in August of 2020. All funds have been accounted for appropriately, and this separate bank
account is no longer needed. The balance in the bank account will be transferred to the City's general operating bank
account.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Page 12
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. b.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Resolution #080721 Closing a Bank AccountConsider approval of Resolution #080721 Authorizing the C losure of a Bank Account.AGENDA TYPE: Consent AgendaACTION REQUESTED: Resolution BACKGROUND:The City was required to open a separate bank account for receipt of Coronavirus Aid, Relief, and Economic Security(CARES) Act funding in August of 2020. All funds have been accounted for appropriately, and this separate bankaccount is no longer needed. The balance in the bank account will be transferred to the City's general operating bankaccount.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:FUNDS:STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Resolution #080721 7/28/2021 Cover Memo
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RESOLUTION #08-07-21
A RESOLUTION OF THE CITY OF SANGER TEXAS, AUTHORIZING THE CLOSURE
OF A BANK ACCOUNT WITH FIRST UNITED BANK AND THE TRANSFER OF THE
ACCOUNT BALANCE TO THE OPERATING ACCOUNT WITH FIRST UNITED BANK
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Sanger entered into an Agreement with First United Bank
(“Bank”), for the latter to serve as the Depository Bank for the City; and
WHEREAS, the City established certain accounts in “Bank” to facilitate the deposit and
disbursement of City funds for authorized purposes; and
WHEREAS, the City determined that it is no longer necessary to maintain such accounts;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS THAT:
Section 1. That the above recitals are true and correct; and the City staff is authorized to
close the account with First United Bank and transfer the balances at the time of closing as listed
below:
Close Account Transfer Balance to
Account ******2596(CARES Act Funds) Account ******3585 (Pooled Cash Account)
Section 2. That this Resolution shall become effective after its passage.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this 2nd day of August, 2021.
APPROVED:
_____________________________
Thomas E. Muir, Mayor
ATTEST:
_____________________________
Kelly Edwards, City Secretary
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Ramie Hammonds, Development Service Director
ITEM/CAPTION:
A&E Pet Haven SUP
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 081721 Regarding a Specific Use Permit
for a Kennel Facility at 304 Acker Street, Ste 105; Generally Located on the East Side of Acker Approximately 230
Feet North of Pecan Street. (Hammonds)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The subject property is zoned I1 Industrial 1 District. The applicant is requesting a Specific Use Permit to continue the
use of an established kennel facility located at 304 Acker Street, Ste 105. The applicant was granted a SUP for this use
on August 21, 2017 with a four year expiration date.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
The Planning & Zoning Board recommended APPROVAL with a 5 year expiration date.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends APPROVAL.
ATTACHMENTS:
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CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 5.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:A&E Pet Haven SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 081721 Regarding a Specific Use Permitfor a Kennel Facility at 304 Acker Street, Ste 105; Generally Located on the East Side of Acker Approximately 230Feet North of Pecan Street. (Hammonds)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The subject property is zoned I1 Industrial 1 District. The applicant is requesting a Specific Use Permit to continue theuse of an established kennel facility located at 304 Acker Street, Ste 105. The applicant was granted a SUP for this useon August 21, 2017 with a four year expiration date.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:The Planning & Zoning Board recommended APPROVAL with a 5 year expiration date. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends APPROVAL.
ATTACHMENTS:
Description Upload Date Type
Staff Report 7/23/2021 Cover Memo
Location Map 7/23/2021 Cover Memo
Application 7/23/2021 Cover Memo
Letter of Intent 7/23/2021 Cover Memo
Site Plan 7/23/2021 Cover Memo
Ordinance # 081721 7/27/2021 Cover Memo
Ordinance Exhibit A 7/23/2021 Cover Memo
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CITY COUNCIL
STAFF REPORT
Meeting Date: August 2, 2021
Case #: 21SANZON-0018
Case Coordinator: Ramie Hammonds, Development Service Director
Request: Conduct a Public Hearing and Consider, Discuss and Act on an Ordinance
Regarding a Specific Use Permit for a Kennel Facility at 304 Acker Street,
Ste 105; Generally Located on the East Side of Acker Approximately 230
Feet North of Pecan Street.
Applicant: Shellie Wallace, A&E Pet Haven
______________________________________________________________________________
Case Overview
The subject property is zoned I-1 Industrial 1 District. The applicant is requesting a Specific Use
Permit to continue the use of an established kennel facility located at 304 Acker Street, Ste 105.
The applicant was granted a SUP for this use on August 21, 2017 with a four year expiration date.
Surrounding Land Uses
Direction Land Use Zoning
North
Commercial Industrial District 1 (I-1)
East
Commercial Business District 2 (B-2)
South
Commercial Business District 2 (B-2)
West
Commercial
Business District 2 (B-2)
Issues for Consideration
In recommending that a specific use permit for the premises under consideration be granted, the
City Council shall determine that such uses are harmonious and adaptable to building structures
and uses of adjacent property and other property in the vicinity of the premises under consideration,
and shall make recommendations as to requirements for the paving of streets, alleys and sidewalks,
means of access to public streets, provisions for drainage, adequate off-street parking, protective
screening and open space, heights of structures and compatibility of buildings.
Page 17
Staff Recommendation
Staff recommends APPROVAL of the proposed SUP for a Kennel Facililty.
Planning & Zoning Commission
The Planning & Zoning Commission recommended APPROVAL with a 5 year expiration date.
Notification Response Form
Staff mailed fourteen (14) public hearing notices to the owners of properties within 200 feet of the
subject property. At the time of this report no response had been received.
Attachments
• Location Map
• Application
• Letter of Intent
• Site Plan
• Ordinance # 08-17-21
• Ordinance Exhibit A
Page 18
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304 ACKER ST
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/Location Ex hibit: A&E P et Ha ven SUP304 Acker S t, S te 105Project: 21SANZ ON -0018
0 110 22055 Feet
DISC LA IME R :This map w as generat ed by G IS data prov idedby t he S anger G IS Depart ment. The City of Sanger does not guarantee t he correc tnes s oraccuracy of any feat ures on this m ap. T hese m approducts are f or illustration purpos es only andare not suitable for s ite-spec ific dec ision m aking.GIS dat a is subject t o c onstant c hanges , andmay not be com plete, acc urate or current.Date: 6/27/2021 6:16:52 P MDoc Name: 21SANZ O N-0018_P etHav enSUPCity L imits Exhibits
SubjectArea
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ORDINANCE # 08-17-21
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER, DENTON
COUNTY, TEXAS, REGARDING A SEPCIFIC USE PERMIT TO ALLOW A KENNEL
FACILITY AT 304 ACKER STREET; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE IN ACCORDANCE WITH SECTION 1.109 OF
THE CODE OF ORDINANCE FOR VIOLATIONS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, all Requests for A Specific Use Permit (SUP) were duly filed with the City
of Sanger, Texas, concerning the hereinafter described properties;
WHEREAS, due notice of hearings were made in the time and manner prescribed by law
and the Planning and Zoning Commission of the City of Sanger, Texas, duly covered and
conducted public hearing for the purpose of assessing a request for a Specific Use Permit (SUP)
on the hereinafter described properties located in the City of Sanger, Texas;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
SECTION 1. That a Specific Use Permit (SUP) to allow a Kennel Facility is hereby
granted for a period of five (5) years beginning August 21, 2021 on to the property located at 304
Acker, Ste. 105 (Sanger I-35 Industrial Park Lot 4) as described in Exhibit A.
SECTION 2. All ordinances or parts of ordinances in conflict herewith are, to the extent
of such conflict, hereby repealed.
SECTION 3. It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses, phrases and words of this Ordinance are severable and, if any
word, phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining portions of this Ordinance, since the same
would have been enacted by the City Council without the incorporation in this Ordinance of any
such unconstitutional word, phrase, clause, sentence, paragraph, or section.
SECTION 4. Any person, firm or corporation who shall violate any of the provisions of
this article shall be guilty of a misdemeanor and upon conviction shall be fined in accordance
with the general penalty provision found in The Code of Ordinances, Section 1.109 General
Penalty for Violations of Code.
SECTION 5. This ordinance will take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
Page 26
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of
Sanger, Texas, on this ____________ day of ________________________, ________.
APPROVED:
_________________________________
Thomas E. Muir, Mayor
ATTEST:
________________________________
Kelly Edwards, City Secretary
APPROVED TO FORM:
________________________________
Hugh Coleman, City Attorney
Page 27
I-35SERVICE
PORTER PL
N ACKER ST
PECAN ST
501 NSTEMMONSFWY
551 NSTEMMONSFWY
551 NSTEMMONSFWY
551 NSTEMMONSFWY
140 4 PECAN ST
304 ACKER ST
302 ACKER ST
Source: Esri, DigitalG lobe, G eoE ye, E arthstar G eographics, CNES/AirbusDS, USDA, U SGS, AEX, Getm apping, Aerogrid, IG N, IG P, sw isstopo, andthe GIS User C omm unity
/Location Ex hibit: A&E P et Haven SUP304 Acker S t, S te 105Project: 21SANZ ON -0018
0 110 22055 Feet
DISC LA IME R :This map w as generat ed by G IS data prov idedby t he S anger G IS Depart ment. The City of Sanger does not guarantee t he correc tnes s oraccuracy of any feat ures on this m ap. T hese m approducts are f or illustration purpos es only andare not suitable for s ite-spec ific dec ision m aking.GIS dat a is subject t o c onstant c hanges , andmay not be com plete, acc urate or current.Date: 6/27/2021 6:16:52 P MDoc Name: 21SANZ O N-0018_P etHav enSUPCity L imits Exhibits
SubjectArea
Page 28
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 6.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Resolution #080621 Changing Bank Signatories
Approval of Resolution #080621 Authorizing a Change of Authorized Bank Signatories. (Gray)
AGENDA TYPE: Regular
ACTION REQUESTED: Resolution
BACKGROUND:
The City has bank accounts at First United Bank and at Prosperity Bank. All checks on City bank accounts require
two approved signatures. The Interim City Manager and the Assistant City Manager are currently signatories on these
accounts.
Resolution #081621 approves the City Manager and the Assistant City Manager to act as signatories on the accounts.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
ATTACHMENTS:
Page 29
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:Resolution #080621 Changing Bank SignatoriesApproval of Resolution #080621 Authorizing a Change of Authorized Bank Signatories. (Gray)AGENDA TYPE: RegularACTION REQUESTED: Resolution BACKGROUND:The City has bank accounts at First United Bank and at Prosperity Bank. All checks on City bank accounts requiretwo approved signatures. The Interim City Manager and the Assistant City Manager are currently signatories on theseaccounts.Resolution #081621 approves the City Manager and the Assistant City Manager to act as signatories on the accounts. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Resolution #080621 7/28/2021 Cover Memo
Page 30
RESOLUTION #08-06-21
A RESOLUTION OF THE CITY OF SANGER TEXAS, AUTHORIZING A CHANGE OF
BANK SIGNATORIES FOR CITY BANK ACCOUNTS AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, accounts have been established in the name of the City of Sanger with First
United Bank and at Prosperity Bank (“Banks”) to facilitate the deposit and disbursement of City
funds for authorized purposes;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANGER, TEXAS THAT:
Section 1. That the City Council of the City of Sanger grants the authorized officials
named below to act as signatories on the City’s bank accounts at First United Bank and
Prosperity Bank.
Name
John Noblitt
Alina Ciocan
Section 3. That this Resolution shall become effective after its passage.
DULY PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger,
Texas, on this 2nd day of August, 2021.
APPROVED:
_____________________________
Thomas E. Muir, Mayor
ATTEST:
_____________________________
Kelly Edwards, City Secretary
Page 31
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 7.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jim Bolz, Public Works Director
ITEM/CAPTION:
Street Rehab 2021
Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing Agreement with the City of Grand
Prairie for Contract with Reynolds Asphalt & Construction Company for Street Reconstruction of 3rd Street from
Peach Street to FM 455, 4th Street from Elm Street to FM 455, Plum Street from 5th Street to 2nd Street, and Elm
Street from 5th Street to 2nd Street for an amount not to exceed $205,692. (Bolz)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
Continuing the 20202023 Street Rehabilitation Project utilizing the Interlocal Purchasing Agreement with the City of
Grand Prairie for contract services with Reynolds Asphalt & Construction Company.
The attached bid estimates from Reynolds Asphalt add up to $205,692.00. These amounts are estimates, not taking
into consideration the "unknows" that could possible exist and delay the project; requiring the request of additional
funds for completion.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Total cost: $205,692
FUNDS:
Capital Projects Fund
STAFF RECOMMENDATION/ACTION DESIRED:
Page 32
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 7.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Jim Bolz, Public Works DirectorITEM/CAPTION:Street Rehab 2021Consider, Discuss and Act on Authorization to Utilize the Interlocal Purchasing Agreement with the City of GrandPrairie for Contract with Reynolds Asphalt & Construction Company for Street Reconstruction of 3rd Street fromPeach Street to FM 455, 4th Street from Elm Street to FM 455, Plum Street from 5th Street to 2nd Street, and ElmStreet from 5th Street to 2nd Street for an amount not to exceed $205,692. (Bolz)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:Continuing the 20202023 Street Rehabilitation Project utilizing the Interlocal Purchasing Agreement with the City ofGrand Prairie for contract services with Reynolds Asphalt & Construction Company.The attached bid estimates from Reynolds Asphalt add up to $205,692.00. These amounts are estimates, not takinginto consideration the "unknows" that could possible exist and delay the project; requiring the request of additionalfunds for completion. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Total cost: $205,692FUNDS:Capital Projects Fund
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
Map of Project Area 7/29/2021 Backup Material
Cost Estimates 7/29/2021 Backup Material
Page 33
Page 34
Page 35
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 8.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jim Bolz, Public Works Director
ITEM/CAPTION:
Melinda Myrl Street Repair
Consider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by Reynolds Asphalt and
Construction Company in an Amount Not to Exceed $81,442. (Bolz)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
We have had several concerns from residents about the drainage on Melinda Myrl, particularly on the west end.
During this project, it is our intent to address these issues by reshaping the road surface, primarily on the Western end
of the road. (Bolz)
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Budget amendment for Capital Projects Fund.
FUNDS:
Capital Projects Fund.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Page 36
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 8.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Jim Bolz, Public Works DirectorITEM/CAPTION:Melinda Myrl Street RepairConsider, Discuss, and Possibly Approve the Regrading and Paving of Melinda Myrl by Reynolds Asphalt andConstruction Company in an Amount Not to Exceed $81,442. (Bolz)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:We have had several concerns from residents about the drainage on Melinda Myrl, particularly on the west end. During this project, it is our intent to address these issues by reshaping the road surface, primarily on the Western endof the road. (Bolz)LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Budget amendment for Capital Projects Fund.FUNDS:Capital Projects Fund.STAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
Melinda Myrl Map 7/27/2021 Backup Material
Melinda Myrl Quote 7/27/2021 Cover Memo
Page 37
Page 38
Page 39
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 9.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jim Bolz, Public Works Director
ITEM/CAPTION:
Steve Court Street Repairs
Consider, Discuss, and Possibly Approve the Replacement of the CuldeSac of Steve Court Using Martinez Brother
Concrete and Landscaping, LLC in an Amount Not to Exceed $49,152. (Bolz)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
We have had several concerns from residents about the drainage on Melinda Myrl, particularly on the west end. During
this project, it is our intent to address those issues by reshaping the road surface, primarily on the Western end of the
road. There has also been support from council and community to address issues with failing culdesacs throughout
town. Of the four culdesacs along Melinda Myrl, Steve Court exhibits the most disrepair. I would like to replace
Steve Court this year and then schedule an additional culdesac to be replaced each year hereafter.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Budget Amendment for Capital Projects Fund
FUNDS:
Capital Projects Fund
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval
ATTACHMENTS:
Page 40
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 9.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Jim Bolz, Public Works DirectorITEM/CAPTION:Steve Court Street RepairsConsider, Discuss, and Possibly Approve the Replacement of the CuldeSac of Steve Court Using Martinez BrotherConcrete and Landscaping, LLC in an Amount Not to Exceed $49,152. (Bolz)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:We have had several concerns from residents about the drainage on Melinda Myrl, particularly on the west end. Duringthis project, it is our intent to address those issues by reshaping the road surface, primarily on the Western end of theroad. There has also been support from council and community to address issues with failing culdesacs throughouttown. Of the four culdesacs along Melinda Myrl, Steve Court exhibits the most disrepair. I would like to replaceSteve Court this year and then schedule an additional culdesac to be replaced each year hereafter.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:Budget Amendment for Capital Projects FundFUNDS:Capital Projects FundSTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval
ATTACHMENTS:
Description Upload Date Type
Steve Ct Map 7/27/2021 Cover Memo
Steve Ct Quote 7/27/2021 Backup Material
Page 41
Page 42
Mailing Address
Martinez Brothers P.O. Box 1008
Concrete And Landscaping LLC:Denton, TX 76202
214-256-8287
CIRCLE AND STREET QUOTE
Nam:City of sanger
Add.: 502 Elm st DATE: 07/26/2021
Sanger TX
Attn. John Henderson
Job Loc.: Steve Ct Concrete EST#2191
EST
ITEM NO.TYPE OF CONSTRUCTION QUANT.UNIT UNIT PRICE EXTENSION
1 Concrete Circle- 6" Thick 4000 psi 5,016 S/F $9.50 $47,652.00
2 With rebar #4 18'' each way $0.00
4 concrete pump 1 unit $1,500.00 $1,500.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
SUB TOTAL $49,152.00
Sales Tax on materila only $0.00
TOTAL ESTIMATE $49,152.00
**Assumes proposed Elevations are such that Proper Drainage can be achieved
**Excludes all sprinkler lines and heads.
**Excludes piers and bores.
**Permits and license by others.
**Removal of debris and excess materials by others.
**Excludes import or export of all fill materials unless noted, No time estimated for grading!
**Excludes light standards, bollards and frainage flume.
1. Excludes limestabilization, waterproofing of slab, paving, and slab hardeners, stains and colors.
2. Excludes rock excavation of any kind (i.e. piers, grade beams, SOG, etc.) Casing (i.e. piers)
3. Excludes repairs to damaged underground utilities caused by normal construction and utility adjustments.
4. Excludes any grading, back fill, or compaction of electrical, sprinkler irrigation and/or landscape work.
5. Price includes 1 move in. Additional moves billed at $1200.00 each.
6. Excludes Permits, fees, testing, bonding, engineering and layouts.
7. Excludes all utilities and drainage structures (i.e. curb inlets, area drains, manholes, ect.)
8. Items not included in description are EXCLUDED from proposal.
Approved
Company:Martinez Brothers
Date: Concrete and Landscaping LLC
Sign:By: Daniel Martinez
Page 1 of 1
Page 43
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 10.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Jim Bolz, Director of Public Works
ITEM/CAPTION:
Emergency Contract with Maybak Directional Drilling
Consider, discuss, and act on Resolution 080821, approving a contract with Mabak Direction Drilling, Inc., for the
Emergency Repair of a Sewer Line; making findings of an Emergency Exempting the contract from the requirements of
Competitive Bidding Under Chapter 252 Of The Texas Local Government Code. (Bolz)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
City Staff has determined that the conditions exist and that it necessary to procure by contract for the emergency repair
of the sewer line collapse at Elm Street from 10th Street going West approximately 700 feet.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Reviewed by City Attorney
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
The cost of the repair is $141,626.00.
FUNDS:
Budget amendment for the Enterprise Capital Projects Fund.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
Page 44
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 10.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Jim Bolz, Director of Public WorksITEM/CAPTION:Emergency Contract with Maybak Directional DrillingConsider, discuss, and act on Resolution 080821, approving a contract with Mabak Direction Drilling, Inc., for theEmergency Repair of a Sewer Line; making findings of an Emergency Exempting the contract from the requirements ofCompetitive Bidding Under Chapter 252 Of The Texas Local Government Code. (Bolz)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:City Staff has determined that the conditions exist and that it necessary to procure by contract for the emergency repairof the sewer line collapse at Elm Street from 10th Street going West approximately 700 feet. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Reviewed by City AttorneyFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:The cost of the repair is $141,626.00.FUNDS:Budget amendment for the Enterprise Capital Projects Fund.STAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
Resolution 080821 7/29/2021 Cover Memo
Mabak Invoice 7/29/2021 Cover Memo
Page 45
Page 1 of 2
RESOLUTION NO. 08-08-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER,
TEXAS, TO APPROVE A CONTRACT FOR THE EMERGENCY REPAIR
OF A SEWER LINE; MAKING FINDINGS OF AN EMERGENCY
EXEMPTING THE CONTRACT FROM THE REQUIREMENTS OF
COMPETITIVE BIDDING UNDER CHAPTER 252 OF THE TEXAS LOCAL
GOVERNMENT CODE AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City experienced a collapsed sewer line at Elm Street and 12th Street in
July of 2021; and
WHEREAS, it is necessary for the City to preserve the public health, safety and welfare,
to provide its residents and businesses with sanitary sewer service; and
WHEREAS, due to the unforeseen damage to the City’s sewer system, it is necessary for
the City to enter into an emergency repair contract without the time delay of competitive bidding
to preserve and protect the public health and safety; and
WHEREAS, Mabak Directional Drilling, Inc. has presented a proposal for the repair of
the collapsed sewer line.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SANGER, TEXAS:
SECTION 1. That the City Council finds and determines that the above conditions exist
and that it necessary for City staff to procure by contract for the emergency of the repair of the
sewer line collapse at Elm Street and 12th Street and that said repairs are necessary to preserve and
protect the public health and safety of the citizens of the City by provision of a sanitary sewer
system.
SECTION 2. That the City Council finds that the services to be performed by Mabak
Directional Drilling, Inc., to repair the collapsed sewer line is not subject to the competitive
bidding requirements of Chapter 252 of the Texas Local Government Code as it is necessary to
preserve and protect the public health and safety of the City’s residents.
SECTION 3. That the City Manager and other responsible City staff are authorized and
directed to execute a letter contract and any subsequent amendments or change orders with
Maback Directional Drilling Inc. to repair the sewer line for the amount of $141,626.00 and said
expenditure is hereby approved. Maback Directional Drilling Inc. shall provide as part of the
letter contract a Certificate of Insurance showing Commercial General Liability and Commercial
Vehicle Insurance and other coverages required by the City. The documents shall show the City,
its officers and employees as additional insured. Maback Directional Drilling Inc. shall also
provide a Performance Bond.
Page 46
Page 2 of 2
SECTION 3. This Resolution shall take effect immediately from and after its passage, and
it is accordingly so resolved.
DULY PASSED BY CITY COUNCIL OF THE CITY OF SANGER, TEXAS, ON THE 2ND
DAY OF AUGUST, 2021.
APPROVED:
ATTEST: ___________________________
Thomas E. Muir, Mayor
_____________________________
Kelly Edwards, City Secretary
ATTEST:
_____________________________
Hugh Coleman, City Attorney
Page 47
Estimate
Date
7/28/2021
Estimate #
8932-001
Name / Address
City Of Sanger
PO Box 1729
Sanger, TX 76266
Terms
30 days
City
Sanger
Subdivision/Project Water/Sewer/etc Dirt / Rock / Chunk rock
Dirt
Please sign and send back if accepted.
Office 940.458.5337
Mabak Directional Drilling, Inc.
3447 McReynolds Rd
Sanger, TX 76266
Total
Description Qty Cost Total
Attn: Jim Bolz
Job location: Elm & 12th
This bid is for replacing 700' of collapsed sewer.
Total: 141,626.00 141,626.00
Included:
equipment and labor
backfill and tamp
pipe Embedment
materials
tie into existing manhole
remove and replace asphalt along ditch line
Excluded:
Permits
Fire line permits
P&P bonds
engineering and layout
no meter fee, inspection fee or connection fee
no tree removal, haul off or replacement
spoil replacement
SWPPP
soil testing
temporary fencing
existing utility relocation
fine grading
sod or landscaping
MABAK DIRECTIONAL DRILLING, INC. WILL NOT BE RESPONSIBLE FOR ANY
UNMARKED PRIVATE OR PUBLIC UTILITIES
0.00
Page 1
Page 48
Estimate
Date
7/28/2021
Estimate #
8932-001
Name / Address
City Of Sanger
PO Box 1729
Sanger, TX 76266
Terms
30 days
City
Sanger
Subdivision/Project Water/Sewer/etc Dirt / Rock / Chunk rock
Dirt
Please sign and send back if accepted.
Office 940.458.5337
Mabak Directional Drilling, Inc.
3447 McReynolds Rd
Sanger, TX 76266
Total
Description Qty Cost Total
WORK AGREEMENT MUST BE SIGNED AND RETURNED BEFORE WORK WILL BEGIN
Invoices shall be prepared immediately upon completion and shall be paid within the due date on
invoice. All invoices not received on due date shall bear interest from due date until date received at a
1 1/2% per month charge.
It is also agreed by both parties to this agreement that any and all cost of litigation to collect payment
shall be at the expense of you.
This proposal is also based on all engineering, grades and alignments being furnished by the owner,
together with all necessary permits from the city, county state or other interested parties.
Your acceptance of this proposal by signing and returning one copy to us within 15 days and the
approval by us of credit arrangement will constitute a contract between us. This proposal or contract is
subject to cancellation if a national emergency should cause materials to become unavailable.
Accepted:
By:__________________________________
Title:_________________________________
Date:________________________________
MABAK (contractor)
By:___________________Date:_________
0.00
Page 2
$141,626.00
Page 49
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 11.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Budget Amendment Ordinance #081621
Consider, Discuss and Act on Ordinance #08/1621 – Amending Ordinance #092420, Which Will Amend the
Budget For The Fiscal Year 20202021 And Authorizing Amended Expenditures as Provided. (Gray)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
This budget amendment is to increase expenditures (1) in the Enterprise Capital Projects fund for sewer repairs on Elm,
and (2) to add additional streets to the 20202021 Street Rehab Program.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Net $0 effect on the 20202021 Budget.
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
Approval.
ATTACHMENTS:
Description Upload Date Type
Ordinance #081621 7/28/2021 Cover Memo
Page 50
ORDINANCE #08-16-21
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, (BUDGET
AMENDMENT 3) AMENDING ORDINANCE #09-24-20, WHICH WILL AMEND THE BUDGET
FOR THE 2020-2021 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS
PROVIDED; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Council approved the budget ordinance for the 2020-2021 Fiscal Year on
September 21, 2020; and
WHEREAS, this amendment was prepared and presented to the City Council and after
consideration, it is the consensus of the City Council to amend the approved budget ordinance; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SANGER, TEXAS:
Section 1: The annual budget for the 2020-2021 Fiscal Year is hereby amended to increase
expenditures in the Enterprise Capital Projects Fund by $141,626.00 and to increase expenditures in the
Capital Projects Fund by $90,567.00 as shown in Exhibit “A”.
Section 2: Expenditures during the 2020-2021 Fiscal Year shall be made in accordance with the
amended budget approved herein, unless otherwise authorized by a duly enacted ordinance of the City and
said budget document shall be on file for public inspection in the office of the City Secretary.
Section 4: If any section, article, paragraph, sentence, clause, phrase or word in this ordinance or
application thereof to any person or circumstance is held invalid or unconstitutional by a court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of the ordinance and the
City Council hereby declares it would have passed such remaining portions of the ordinances despite such
invalidity, which remaining portions shall remain in full force and effect.
Section 5: This ordinance shall take effect immediately from and after its passage, as the law and
Charter in such cases provide.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Sanger, Denton
County, Texas, on this 2nd day of August 2021.
APPROVED:
____________________________________
Thomas E. Muir, Mayor
ATTEST:
_________________________________
Kelly Edwards, City Secretary
Page 51
G/L #ACCOUNT NAME INCREASE
840-54-6538 Elm Street Sewer Repair 141,626$
004-30-6526 2020-2021 Street Rehab Program 90,567$
EXHIBIT A
To repair 700' of collapsed sewer line
To add Melinda Myrl and Steve Court to the Project
Ordinance #08-16-21
Page 52
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 12.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Tracy LaPiene, City Engineer
ITEM/CAPTION:
FM 455 Utility Relocation TXDOT Standard Utility Agreement (Water)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Water Utility Relocation Associated
with the FM 455 Utility Relocation Project, and Authorizing the Mayor to Execute Agreement and Approve Any
Subsequent Amendments. (LaPiene)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval, Contract/Agreement
BACKGROUND:
The proposed FM 455 Highway Project will necessitate the adjustment, removal, and/or relocation of certain facilities
of the City of Sanger as indicated in the following statement of work: the lowering and/or relocation of water lines and
crossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM 2450
to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,
specifications and estimated costs, which are attached to Agreement as Attachment “A”.
The State will participate in the costs of the adjustment, removal, and relocation of certain facilities to the extent as may
be eligible for State and/or Federal participation.
The State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain lands and facilities
that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon the
lands as indicated in the statement of work above.
The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities up to
the amount said costs may be eligible for State participation.
Pages 10148 of Standard Utility Agreement – ROWU35;
• Plans, Specifications, and Estimated Costs (Attachment “A”);
• Accounting Method (Attachment “B”);
• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROWU48 (Attachment “D”);
• Utility Joint Use Agreement – ROWUJUA and/or Utility Installation Request – Form 1082 (Attachment “E”);
Page 53
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 12.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:FM 455 Utility Relocation TXDOT Standard Utility Agreement (Water)Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Water Utility Relocation Associatedwith the FM 455 Utility Relocation Project, and Authorizing the Mayor to Execute Agreement and Approve AnySubsequent Amendments. (LaPiene)AGENDA TYPE: RegularACTION REQUESTED: Approval, Contract/Agreement BACKGROUND:The proposed FM 455 Highway Project will necessitate the adjustment, removal, and/or relocation of certain facilitiesof the City of Sanger as indicated in the following statement of work: the lowering and/or relocation of water lines andcrossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM 2450to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,specifications and estimated costs, which are attached to Agreement as Attachment “A”.The State will participate in the costs of the adjustment, removal, and relocation of certain facilities to the extent as maybe eligible for State and/or Federal participation.The State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain lands and facilitiesthat entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon thelands as indicated in the statement of work above.The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities up tothe amount said costs may be eligible for State participation.Pages 10148 of Standard Utility Agreement – ROWU35;• Plans, Specifications, and Estimated Costs (Attachment “A”);• Accounting Method (Attachment “B”);• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROWU48 (Attachment “D”);
• Utility Joint Use Agreement – ROWUJUA and/or Utility Installation Request – Form 1082 (Attachment “E”);
• Eligibility Ratio (Attachment “F”);
• Betterment Calculation and Estimate (Attachment “G”); and
• Proof of Property Interest – ROWUAffidavit (Attachment “H”).
are available to review upon request.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Legal has reviewed Agreement as to form and sufficiency.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Anticipated Reimbursement of $523,546
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends Approval of a Standard Utility Agreement for Water Utility Relocation Associated with the FM 455
Utility Relocation Project, and Authorize the Mayor to Execute Agreement and Approve Any Subsequent
Amendments.
ATTACHMENTS:
Description Upload Date Type
SUA Water pgs 19 7/28/2021 Exhibit
Page 54
Form ROW-U-35
(Rev.10/20)
Page 1
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
STANDARD UTILITY AGREEMENT
U Number: Utility ID: U00010447
District: Dallas County: Denton
Federal Project No.: STP 1802(370) Highway: FM 455
ROW CSJ: 0816-02-081 From: West of FM 2450
Highway Project Letting Date: 01/2022
To: East of Marion Rd.
This Agreement by and between the State of Texas, acting by and through the Texas Transportation Commission,
(“State”), and City of Sanger, (“Utility”), acting by and through its duly authorized representative, shall be effective
on the date of approval and execution by and on behalf of the State.
WHEREAS, the State has deemed it necessary to make certain highway improvements as designated by the State
and approved by the Federal Highway Administration within the limits of the highway as indicated above (the
“Highway Project”);
WHEREAS, the proposed Highway Project will necessitate the adjustment, removal, and/or relocation of certain
facilities of the Utility as indicated in the following statement of work: the lowering and/or relocation of water lines
and crossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM
2450 to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,
specifications and estimated costs, which are attached hereto as Attachment “A”.
WHEREAS, the State will participate in the costs of the adjustment, removal, and relocation of certain facilities to
the extent as may be eligible for State and/or Federal participation.
WHEREAS, the State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain
lands and facilities that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its
facilities located upon the lands as indicated in the statement of work above.
NOW, THEREFORE, BE IT AGREED:
The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities
up to the amount said costs may be eligible for State participation.
All conduct under this agreement, including but not limited to the adjustment, removal, and relocation of the facility,
the development and reimbursement of costs, any environmental requirements, and retention of records will be in
accordance with all applicable federal and state laws, rules and regulations, including, without limitation, the Federal
Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. §§ 4601, et seq., the National
Environmental Policy Act, 42 U.S.C. §§ 4321, et seq., the Buy America provisions of 23 U.S.C. § 313 and 23 CFR
635.410, as amended, Texas Transportation Code § 223.045, the Utility Relocations, Adjustments, and
Reimbursements provisions of 23 CFR 645, Subpart A, and the Utility Accommodation provisions of 23 CFR 645,
Subpart B.
The Utility shall supply, upon request by the State, proof of compliance with the aforementioned laws, rules,
regulations, and guidelines prior to the commencement of the adjustment, removal, and relocation of the facility.
The Utility shall not commence any physical work, including without limitation site preparation, on the State’s right
of way or future right of way, until TxDOT provides the Utility with written authorization to proceed with the physical
work upon TxDOT’s completion and clearance of its environmental review of the Highway Project. Any such work
by the Utility prior to TxDOT’s written authorization to proceed will not be eligible for reimbursement and the Utility
Page 55
Form ROW-U-35
(Rev. 10/20)
Page 2
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
is responsible for entering any property within the proposed limits of the Highway Project that has not yet been
acquired by TxDOT. This written authorization to proceed with the physical work is in addition to the authorization
to commence work outlined below. Notwithstanding the foregoing, the provisions of this paragraph are required
only when TxDOT has not obtained completion and clearance of its environmental review of the Highway Project
prior to the execution of this Agreement by the State and the Utility.
The Utility shall comply with the Buy America provisions of 23 U.S.C. § 313, 23 CFR 635.410, as amended, and
the Steel and Iron Preference provisions of Texas Transportation Code § 223.045 and, when products that are
composed predominately of steel and/or iron are incorporated into the permanent installation of the utility facility,
use domestically manufactured products. TxDOT Form 1818 (Material Statement), along with all required
attachments, must be submitted, prior to the commencement of the adjustment, removal, and relocation of the
facility, as evidence of compliance with the aforementioned provisions. Failure to submit the required documentation
or to comply with the Buy America, and Steel and Iron Preference requirements shall result in: (1) the Utility
becoming ineligible to receive any contract or subcontract made with funds authorized under the Intermodal Surface
Transportation Efficiency Act of 1991; (2) the State withholding reimbursement for the costs incurred by the Utility
in the adjustment, removal, and relocation of the Utility’s facilities; and (3) removal and replacement of the non-
compliant products.
The Utility agrees to develop relocation or adjustment costs by accumulating actual direct and related indirect costs
in accordance with a work order accounting procedure prescribed by the State, or may, with the State’s approval,
accumulate actual direct and related indirect costs in accordance with an established accounting procedure
developed by the Utility. Bills for work hereunder are to be submitted to the State not later than one (1) year after
completion of the work. Failure to submit the request for final payment, in addition to all supporting documentation,
within one (1) year after completion of the work may result in forfeiture of payment for said work.
When requested, the State will make intermediate payments at not less than monthly intervals to the Utility when
properly billed. Such payments will not exceed 90 percent (90%) of the eligible cost as shown in each such billing.
Intermediate payments shall not be construed as final payment for any items included in the intermediate payment.
The State will, upon satisfactory completion of the adjustment, removal, and/or relocation and upon receipt of final
billing prepared in an approved form and manner and accounting for any intermediate payments, make payment in
the amount of 90 percent (90%) of the eligible costs as shown in the final billing prior to audit and after such audit
shall make an additional final payment totaling the reimbursement amount found eligible for State reimbursement.
Alternatively, the State agrees to pay the Utility an agreed lump sum of $N/A as supported by the attached
estimated costs. The State will, upon satisfactory completion of the adjustments, removals, and relocations and
upon receipt of a final billing, make payment to the Utility in the agreed amount.
Upon execution of this agreement by both parties hereto, the State will, by written notice, authorize the Utility to
perform such work diligently and to conclude said adjustment, removal, and relocation by the stated completion
date which is attached hereto in Attachment “C”. The completion date shall be extended for delays caused by
events outside the Utility’s control, including an event of Force Majeure, which shall include a strike, war or act of
war (whether an actual declaration of war is made or not), insurrection, riot, act of public enemy, accident, fire, flood
or other act of God, sabotage, or other events, interference by the State or any other party with the Utility’s ability
to proceed with the work, or any other event in which the Utility has exercised all due care in the prevention thereof
so that the causes of other events are beyond the control and without the fault or negligence of the Utility.
This agreement in its entirety consists of the following elements:
Standard Utility Agreement – ROW-U-35;
• Plans, Specifications, and Estimated Costs (Attachment “A”);
• Accounting Method (Attachment “B”);
• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROW-U-48 (Attachment “D”);
• Utility Joint Use Agreement – ROW-U-JUA and/or Utility Installation Request – Form 1082 (Attachment
“E”);
Page 56
Form ROW-U-35
(Rev. 10/20)
Page 3
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
• Eligibility Ratio (Attachment “F”);
• Betterment Calculation and Estimate (Attachment “G”); and
• Proof of Property Interest – ROW-U-Affidavit (Attachment “H”).
All attachments are included herein as if fully set forth. In the event it is determined that a substantial change from
the statement of work contained in this agreement is required, reimbursement therefore shall be limited to costs
covered by a modification or amendment of this agreement or a written change or extra work order approved by the
State and the Utility.
This agreement is subject to cancellation by the State at any time up to the date that work under this agreement
has been authorized, and such cancellation will not create any liability on the part of the State. However, the State
will review and reimburse the Utility for eligible costs incurred by the Utility in preparation of this Agreement.
The State Auditor may conduct an audit or investigation of any entity receiving funds from the State directly under
this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract
or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under
the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with access to any information
the state auditor considers relevant to the investigation or audit.
The Utility by execution of this agreement does not waive any of the rights that the Utility may have within the
limits of the law.
It is expressly understood that the Utility conducts the adjustment, removal, and relocation at its own risk, and that
the State makes no warranties or representations regarding the existence or location of utilities currently within its
right of way.
Page 57
Form ROW-U-35
(Rev. 10/20)
Page 4
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the
party represented.
UTILITY EXECUTION RECOMMENDED:
Utility: City of Sanger
Name of Utility Director of TP&D (or designee), Dallas District
By:
Authorized Signature
THE STATE OF TEXAS
Executed and approved for the Texas
Transportation Commission for the purpose
and effect of activating and/or carrying out the
orders, established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
Print or Type Name
Title:
Date:
By:
District Engineer (or designee)
Date:
Page 58
Form ROW-U-35
(Rev. 10/20)
Page 5
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
Attachment “A”
Plans, Specifications, and Estimated Costs
All material items within cost estimate that must meet Buy America or Steel and Iron
Preference Provision requirements must be indicated with an asterisk (*).
Currently, we do not have Buy America required materials planned for this project. In
the event that Buy America compliant materials are used during construction on this
project, compliance documentation will be provided.
There are non-domestic iron and steel materials in this project that fall under the De
Minimus equation. Calculation showing the total cost does not exceed one-tenth of one
percent (0.1 %) of the individual utility agreement amount or $2,500.00, whichever is
greater is required.
We understand the Buy America Compliance Requirements and will supply the required
documentation to TxDOT indicating compliance with this provision. The following
documents will be supplied prior to installation of the materials:
1) Form 1818 - Material Statement
2) Material Test Reports or Certifications
Page 59
Reimbursement Summary
C PROFESSIONAL SERVICE COST
Design Services
1 Engineering Preliminary & Final Design 367,688$
2 Geotechnical (ECS Southwest, LLP) 7,938$
3 SUE (The Rios Group) 12,954$
4 Survey and Esmt Prep. (Original Contract) 5,182$
5 Survey and GIS (Addendum 2)13,000$
6 Survey and GIS (Addendum 3)13,000$
7 Printing Costs 155$
8 Travel and Reimbursable Expenses 155$
9 Printing Costs (Addendum 1)155$
10 Travel and Reimbursable Expenses (addendum 1)155$
Total 420,383$
Reimbursement Summary Information
A Total In Kind Professional Services 420,383$
B Total In Kind Construction Cost 2,074,716$
C Total Betterment Cost 117,856$
D Elective Betterment Percent (C/B)5.7%
E Composite Eligibility Ratio (CER)22.0%
F Total In Kind Cost ((A+B)2,495,099$
G Total Eligible Cost (F-C)2,377,243$
523,546$
1,971,553$ Total Cost to Sanger
Total TxDot Reimbursement (E*G)
City of Sanger
U00010447 & RCSJ: 0816-02-081
Water Pipeline Relocation
TxDOT FM 455 Highway Improvement
Page 60
1 1 EA Mobilization & Demobilization 81,750.00$ 81,750$
2 8427 LF Site Protection and Site Preparation 2.50$ 21,068$
3 7 MO Erosion, Sedimentation Control and SW3P 2,800.00$ 19,600$
4 1 EA Traffic Control Plan 3,270.00$ 3,270$
5 7 MO Barricades, Signs and Traffic Control 2,500.00$ 17,500$
6 10 EA Exploratory Excavation of Existing Utilities 1,750.00$ 17,500$
7 10033 LF Trench Safety Program 3.50$ 35,116$
8 16 EA Temporary Bypass Piping (various locations) 1,250.00$ 20,000$
9 7240 LF 12" PVC Pipe (DR-18) by OC 68.00$ 492,320$ 4,388 10$ 43,880$
10 1307 LF 12" PVC Pipe (DR-18) Carrier Pipe 95.00$ 124,165$ 792 8$ 6,336$
11 952 LF 18" Steel Encasement Pipe By OC 175.00$ 166,600$ 577 70$ 40,390$
12 350 LF 18" Steel Encasement Pipe By OTOC 365.00$ 127,750$ 212 100$ 21,200$
13 2175 LF 8" PVC Pipe (DR-18) by OC 58.00$ 126,150$
14 336 LF 8" PVC Pipe (DR-18) Carrier Pipe 87.00$ 29,232$
15 254 LF 12" Steel Encasement Pipe by OC* 105.00$ 26,670$
16 86 LF 12" Steel Encasement Pipe By OTOC* 265.00$ 22,790$
17 789 LF 2" PVC Pipe (DR-18) By OC 40.00$ 31,560$
18 18 EA 12" Resilient Seat Gate Valve* 2,800.00$ 50,400$ 11 550$ 6,050$
19 10 EA 8" Resilient Seat Gate Valve* 2,250.00$ 22,500$
20 18 EA 6" Resilient Seat Gate Valve* 1,700.00$ 30,600$
21 1 EA 2" Resilient Seat Gate Valve* 1,200.00$ 1,200$
22 14 TON Ductile Iron Fittings and Relate Appurtences * 12,000.00$ 168,000$
23 15 EA Fire Hydrants with Valves and Appurtences * 7,500.00$ 112,500$
24 3 EA Flush valve / Air Vacuum Release Valve Assembly , 2"* 3,800.00$ 11,400$
25 18 EA Connect to Existing Water 1,950.00$ 35,100$
26 14 EA Water Meter Box Relocation 650.00$ 9,100$
27 5 EA Water Meter Box Housing 550.00$ 2,750$
28 6407 LF Remove Various Size Water Pipeline 24.00$ 153,768$
UNIT PRICE AMOUNT
City of Sanger Pipeline Relocation
Opinion of Probable Cost
U00010447 & RCSJ: 0816-02-081
ITEM DESCRIPTIONPAY ITEM UNITQTY BETTERMENT
AMOUNT
BETTERMENT
UNIT
BETTERMENT
UNIT PRICE
DIFFERENCE
Page 61
29 86 SY Asphalt Pavement Repair 125.00$ 10,750$
30 72 SY Concrete Pavement Repair *125.00$ 9,000$
31 85 LF Curb and Gutter Replacement or Repair * 35.00$ 2,975$
32 20 LF Remove and Replace Fence *42.00$ 840$
33 2410 SY Seeding, Hydromulch 1.50$ 3,615$
34 372 SY Top Soil and Placement 20.00$ 7,440$
35 351 EA Thrust Blocking or Retrained Joint * 125.00$ 43,875$
36 2 EA Clay Dam 850.00$ 1,700$
37 219 LF Geotextile Fabric Liner for trench (8' wide) 12.50$ 2,738$
38 90 LF Concrete Encasement / Class C Embedment 45.00$ 4,050$
39 245 LF Concrete Encasement / Class G Embedment 45.00$ 11,025$
40 1 EA Material Testing and Miscellaneous Testing as per City 16,350.00$ 16,350$
2,074,716$ 117,856$
Note (*) - "Buy American" compliance documentation will be required for these items in accordance with TxDOT/ FHWA guidance letter dated May 26, 2021.
Total
PAY ITEM QTY UNIT ITEM DESCRIPTION UNIT PRICE AMOUNT
BETTERMENT
UNIT
BETTERMENT
UNIT PRICE
DIFFERENCE
BETTERMENT
AMOUNT
Page 62
Principal In
Charge
Principal
QAQC
Senior
Engineer
Project
Manager
Project
Engineer
Senior
Structural
Engineer
Engineer
In Training
Senior
Engineer
Tech
CADD
Technician Admin. Asst. GIS In Kind Total Betterment Task Total
Billable Rate $305.00 $305.00 $159.15 $180.00 $160.00 $245.51 $117.64 $139.66 $115.00 $75.00 $110.00
Original Contract Hours 6.5 4.6 0.0 143.2 216.5 0.0 0.0 0.0 382.6 37.9 7.8
$1,995 $1,396 $0 $25,781 $34,636 $0 $0 $0 $43,998 $2,845 $863 113,124$ -$ $113,124
Addendum 1 additional scope of work 0.5 0.9 0.0 63.2 70.1 0.0 0.0 0.0 142.6 13.9 0.0
$142 $283 $0 $11,367 $11,218 $0 $0 $0 $16,394 $1,045 $0 41,033$ -$ $41,033
Addendum 2 additional scope of work 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
$142 $142 $0 $16,800 $17,533 $0 $55 $14,526 $0 $731 $0 50,650$ -$ $50,650
Addendum 3 additional scope of work 0.0 0.0 0.0 339.0 128.9 4.5 71.1 246.6 0.0 68.8 0.0
$0 $0 $0 $61,028 $20,618 $1,100 $8,369 $34,436 $0 $5,163 $0 132,602$ -$ $132,602
Addendum 4 additional Services Lump Sum 0.5 0.9 0.0 63.2 3.3 0.0 8.4 0.0 143.9 0.0 0.0
$142 $283 $0 $11,367 $520 $0 $983 $0 $16,554 $0 $0 30,280$ -$ $30,280
367,688$ $367,688
Subs/ODC Subs/ODC
+10% Betterment Task Total
Units Rate
Geotechnical (ECS Southwest, LLP) 8,427 0.86 $7,216 7,938$ -$ 7,938$
SUE (The Rios Group) 8,427 1.40 $11,776 12,954$ -$ 12,954$
Survey and Esmt Prep. (Original Contract) 8,427 0.56 $4,710 5,182$ -$ 5,182$
Survey and GIS (Addendum 2)8,427 0.65 $5,511 13,000$ -$ 13,000$
Survey and GIS (Addendum 3)8,427 0.65 $5,511 13,000$ -$ 13,000$
Printing Costs 49 2.87 $141 155$ -$ 155$
Travel and Reimbursable Expenses 244 0.58 $141 155$ -$ 155$
Printing Costs (Addendum 1)49 2.87 $141 155$ -$ 155$
Travel and Reimbursable Expenses (addendum 1)244 0.58 $141 155$ -$ 155$
52,695$ -$ 52,695$
420,383$ 420,383$ Professional Services Total
Total for Subs and ODC
Total Engineering Design Fees
Subconsultant Fees
Engineering Design Fees
Professional Services
Page 63
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 13.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Tracy LaPiene, City Engineer
ITEM/CAPTION:
FM 455 Utility Relocation TXDOT Standard Utility Agreement (Sewer)
Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Sewer Utility Relocation
Associated with the FM 455 Utility Relocation Project, and Authorizing the Mayor to Execute Agreement and Approve
Any Subsequent Amendments. (LaPiene)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval, Contract/Agreement
BACKGROUND:
The proposed FM 455 Highway Project will necessitate the adjustment, removal, and/or relocation of certain facilities
of the City of Sanger as indicated in the following statement of work: the lowering and/or relocation of sewer lines and
crossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM 2450
to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,
specifications and estimated costs, which are attached to Agreement as Attachment “A”.
The State will participate in the costs of the adjustment, removal, and relocation of certain facilities to the extent as may
be eligible for State and/or Federal participation.
The State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain lands and facilities
that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon the
lands as indicated in the statement of work above.
The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities up to
the amount said costs may be eligible for State participation.
Pages 998 of Standard Utility Agreement – ROWU35;
• Plans, Specifications, and Estimated Costs (Attachment “A”);
• Accounting Method (Attachment “B”);
• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROWU48 (Attachment “D”);
• Utility Joint Use Agreement – ROWUJUA and/or Utility Installation Request – Form 1082 (Attachment “E”);
Page 64
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 13.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Tracy LaPiene, City EngineerITEM/CAPTION:FM 455 Utility Relocation TXDOT Standard Utility Agreement (Sewer)Consider, Discuss and Possibly Act on Approving a Standard Utility Agreement for Sewer Utility RelocationAssociated with the FM 455 Utility Relocation Project, and Authorizing the Mayor to Execute Agreement and ApproveAny Subsequent Amendments. (LaPiene)AGENDA TYPE: RegularACTION REQUESTED: Approval, Contract/Agreement BACKGROUND:The proposed FM 455 Highway Project will necessitate the adjustment, removal, and/or relocation of certain facilitiesof the City of Sanger as indicated in the following statement of work: the lowering and/or relocation of sewer lines andcrossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM 2450to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,specifications and estimated costs, which are attached to Agreement as Attachment “A”.The State will participate in the costs of the adjustment, removal, and relocation of certain facilities to the extent as maybe eligible for State and/or Federal participation.The State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain lands and facilitiesthat entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon thelands as indicated in the statement of work above.The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities up tothe amount said costs may be eligible for State participation.Pages 998 of Standard Utility Agreement – ROWU35;• Plans, Specifications, and Estimated Costs (Attachment “A”);• Accounting Method (Attachment “B”);• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROWU48 (Attachment “D”);
• Utility Joint Use Agreement – ROWUJUA and/or Utility Installation Request – Form 1082 (Attachment “E”);
• Eligibility Ratio (Attachment “F”);
• Betterment Calculation and Estimate (Attachment “G”); and
• Proof of Property Interest – ROWUAffidavit (Attachment “H”).
are available to review upon request.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Legal has reviewed Agreement as to form and sufficiency.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Anticipated Reimbursement of $72,810
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends Approval of a Standard Utility Agreement for Sewer Utility Relocation Associated with the FM 455
Utility Relocation Project, and Authorize the Mayor to Execute Agreement and Approve Any Subsequent
Amendments.
ATTACHMENTS:
Description Upload Date Type
SUA Sewer pgs 18 7/28/2021 Exhibit
Page 65
Form ROW-U-35
(Rev.10/20)
Page 1
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
STANDARD UTILITY AGREEMENT
U Number: Utility ID: U00010446
District: Dallas County: Denton
Federal Project No.: STP 1802(370) Highway: FM 455
ROW CSJ: 0816-02-081 From: West of FM 2450
Highway Project Letting Date: 01/2022
To: East of Marion Rd.
This Agreement by and between the State of Texas, acting by and through the Texas Transportation Commission,
(“State”), and City of Sanger, (“Utility”), acting by and through its duly authorized representative, shall be effective
on the date of approval and execution by and on behalf of the State.
WHEREAS, the State has deemed it necessary to make certain highway improvements as designated by the State
and approved by the Federal Highway Administration within the limits of the highway as indicated above (the
“Highway Project”);
WHEREAS, the proposed Highway Project will necessitate the adjustment, removal, and/or relocation of certain
facilities of the Utility as indicated in the following statement of work: the lowering and/or relocation of sewer lines
and crossings from station 182+00 to 308+00 which is in response to the widening of FM 455 from just west of FM
2450 to just east of Marion Road in Denton, County, Texas; and more specifically as shown in the Utility’s plans,
specifications and estimated costs, which are attached hereto as Attachment “A”.
WHEREAS, the State will participate in the costs of the adjustment, removal, and relocation of certain facilities to
the extent as may be eligible for State and/or Federal participation.
WHEREAS, the State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain
lands and facilities that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its
facilities located upon the lands as indicated in the statement of work above.
NOW, THEREFORE, BE IT AGREED:
The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities
up to the amount said costs may be eligible for State participation.
All conduct under this agreement, including but not limited to the adjustment, removal, and relocation of the facility,
the development and reimbursement of costs, any environmental requirements, and retention of records will be in
accordance with all applicable federal and state laws, rules and regulations, including, without limitation, the Federal
Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. §§ 4601, et seq., the National
Environmental Policy Act, 42 U.S.C. §§ 4321, et seq., the Buy America provisions of 23 U.S.C. § 313 and 23 CFR
635.410, as amended, Texas Transportation Code § 223.045, the Utility Relocations, Adjustments, and
Reimbursements provisions of 23 CFR 645, Subpart A, and the Utility Accommodation provisions of 23 CFR 645,
Subpart B.
The Utility shall supply, upon request by the State, proof of compliance with the aforementioned laws, rules,
regulations, and guidelines prior to the commencement of the adjustment, removal, and relocation of the facility.
The Utility shall not commence any physical work, including without limitation site preparation, on the State’s right
of way or future right of way, until TxDOT provides the Utility with written authorization to proceed with the physical
work upon TxDOT’s completion and clearance of its environmental review of the Highway Project. Any such work
by the Utility prior to TxDOT’s written authorization to proceed will not be eligible for reimbursement and the Utility
Page 66
Form ROW-U-35
(Rev. 10/20)
Page 2
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
is responsible for entering any property within the proposed limits of the Highway Project that has not yet been
acquired by TxDOT. This written authorization to proceed with the physical work is in addition to the authorization
to commence work outlined below. Notwithstanding the foregoing, the provisions of this paragraph are required
only when TxDOT has not obtained completion and clearance of its environmental review of the Highway Project
prior to the execution of this Agreement by the State and the Utility.
The Utility shall comply with the Buy America provisions of 23 U.S.C. § 313, 23 CFR 635.410, as amended, and
the Steel and Iron Preference provisions of Texas Transportation Code § 223.045 and, when products that are
composed predominately of steel and/or iron are incorporated into the permanent installation of the utility facility,
use domestically manufactured products. TxDOT Form 1818 (Material Statement), along with all required
attachments, must be submitted, prior to the commencement of the adjustment, removal, and relocation of the
facility, as evidence of compliance with the aforementioned provisions. Failure to submit the required documentation
or to comply with the Buy America, and Steel and Iron Preference requirements shall result in: (1) the Utility
becoming ineligible to receive any contract or subcontract made with funds authorized under the Intermodal Surface
Transportation Efficiency Act of 1991; (2) the State withholding reimbursement for the costs incurred by the Utility
in the adjustment, removal, and relocation of the Utility’s facilities; and (3) removal and replacement of the non-
compliant products.
The Utility agrees to develop relocation or adjustment costs by accumulating actual direct and related indirect costs
in accordance with a work order accounting procedure prescribed by the State, or may, with the State’s approval,
accumulate actual direct and related indirect costs in accordance with an established accounting procedure
developed by the Utility. Bills for work hereunder are to be submitted to the State not later than one (1) year after
completion of the work. Failure to submit the request for final payment, in addition to all supporting documentation,
within one (1) year after completion of the work may result in forfeiture of payment for said work.
When requested, the State will make intermediate payments at not less than monthly intervals to the Utility when
properly billed. Such payments will not exceed 90 percent (90%) of the eligible cost as shown in each such billing.
Intermediate payments shall not be construed as final payment for any items included in the intermediate payment.
The State will, upon satisfactory completion of the adjustment, removal, and/or relocation and upon receipt of final
billing prepared in an approved form and manner and accounting for any intermediate payments, make payment in
the amount of 90 percent (90%) of the eligible costs as shown in the final billing prior to audit and after such audit
shall make an additional final payment totaling the reimbursement amount found eligible for State reimbursement.
Alternatively, the State agrees to pay the Utility an agreed lump sum of $N/A as supported by the attached
estimated costs. The State will, upon satisfactory completion of the adjustments, removals, and relocations and
upon receipt of a final billing, make payment to the Utility in the agreed amount.
Upon execution of this agreement by both parties hereto, the State will, by written notice, authorize the Utility to
perform such work diligently and to conclude said adjustment, removal, and relocation by the stated completion
date which is attached hereto in Attachment “C”. The completion date shall be extended for delays caused by
events outside the Utility’s control, including an event of Force Majeure, which shall include a strike, war or act of
war (whether an actual declaration of war is made or not), insurrection, riot, act of public enemy, accident, fire, flood
or other act of God, sabotage, or other events, interference by the State or any other party with the Utility’s ability
to proceed with the work, or any other event in which the Utility has exercised all due care in the prevention thereof
so that the causes of other events are beyond the control and without the fault or negligence of the Utility.
This agreement in its entirety consists of the following elements:
Standard Utility Agreement – ROW-U-35;
• Plans, Specifications, and Estimated Costs (Attachment “A”);
• Accounting Method (Attachment “B”);
• Schedule of Work (Attachment “C”);
• Statement Covering Contract Work – ROW-U-48 (Attachment “D”);
• Utility Joint Use Agreement – ROW-U-JUA and/or Utility Installation Request – Form 1082 (Attachment
“E”);
Page 67
Form ROW-U-35
(Rev. 10/20)
Page 3
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
• Eligibility Ratio (Attachment “F”);
• Betterment Calculation and Estimate (Attachment “G”); and
• Proof of Property Interest – ROW-U-Affidavit (Attachment “H”).
All attachments are included herein as if fully set forth. In the event it is determined that a substantial change from
the statement of work contained in this agreement is required, reimbursement therefore shall be limited to costs
covered by a modification or amendment of this agreement or a written change or extra work order approved by the
State and the Utility.
This agreement is subject to cancellation by the State at any time up to the date that work under this agreement
has been authorized, and such cancellation will not create any liability on the part of the State. However, the State
will review and reimburse the Utility for eligible costs incurred by the Utility in preparation of this Agreement.
The State Auditor may conduct an audit or investigation of any entity receiving funds from the State directly under
this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract
or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under
the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with access to any information
the state auditor considers relevant to the investigation or audit.
The Utility by execution of this agreement does not waive any of the rights that the Utility may have within the
limits of the law.
It is expressly understood that the Utility conducts the adjustment, removal, and relocation at its own risk, and that
the State makes no warranties or representations regarding the existence or location of utilities currently within its
right of way.
Page 68
Form ROW-U-35
(Rev. 10/20)
Page 4
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the
party represented.
UTILITY EXECUTION RECOMMENDED:
Utility: City of Sanger
Name of Utility Director of TP&D (or designee), Dallas District
By:
Authorized Signature
THE STATE OF TEXAS
Executed and approved for the Texas
Transportation Commission for the purpose
and effect of activating and/or carrying out the
orders, established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
Print or Type Name
Title:
Date:
By:
District Engineer (or designee)
Date:
Page 69
Form ROW-U-35
(Rev. 10/20)
Page 5
______ __________ ______ __________
Initial Date Initial Date
TxDOT Utility
Attachment “A”
Plans, Specifications, and Estimated Costs
All material items within cost estimate that must meet Buy America or Steel and Iron
Preference Provision requirements must be indicated with an asterisk (*).
Currently, we do not have Buy America required materials planned for this project. In
the event that Buy America compliant materials are used during construction on this
project, compliance documentation will be provided.
There are non-domestic iron and steel materials in this project that fall under the De
Minimus equation. Calculation showing the total cost does not exceed one-tenth of one
percent (0.1 %) of the individual utility agreement amount or $2,500.00, whichever is
greater is required.
We understand the Buy America Compliance Requirements and will supply the required
documentation to TxDOT indicating compliance with this provision. The following
documents will be supplied prior to installation of the materials:
1) Form 1818 - Material Statement
2) Material Test Reports or Certifications
Page 70
Reimbursement Summary
C PROFESSIONAL SERVICE COST
Design Services
1 Engineering Preliminary & Final Design 186,523$
2 Geotechnical (ECS Southwest, LLP) 4,027$
3 SUE (The Rios Group) 6,571$
4 Survey and Esmt Prep. (Original Contract) 2,628$
5 Sruvey and GIS (Addendum 2)3,075$
6 Survey and GIS (Addendum 3)3,075$
7 Printing Costs 79$
8 Travel and Reimbursable Expenses 79$
9 Printing Costs (Addendum 1)79$
10 Travel and Reimbursable Expenses (addendum 1)79$
Total 206,215$
Reimbursement Summary Information
A Total Professional Services 206,215$
B Total Construction Cost 1,055,187$
C Total Betterment Cost -$
D Betterment Credit Percentage (C/B)0.0%
E Composite Eligibility Ratio (CER)5.8%
F Total Professional services and Construction In Kind Cost ((A+B)1,261,402$
G Total Cost minus Elective betterment (F-C)1,261,402$
72,810$
1,188,591.53$ Total Cost to Sanger
Total TxDot Reimbursement (E*F)
City of Sanger
U00010447 & RCSJ: 0816-02-081
Sewer Pipeline Relocation
TxDOT FM 455 Highway Improvement
Page 71
1 1 EA Mobilization & Demobilization 43,250.00$ 43,250$
2 4459 LF Site Protection and Site Preparation 2.50$ 11,148$
3 3 MO Erosion, Sedimentation Control and SW3P 2,800.00$ 8,400$
4 1 EA Traffic Control Plan 1,730.00$ 1,730$
5 3 MO Barricades, Signs and Traffic Control 2,500.00$ 7,500$
6 5 EA Exploratory Excavation of Existing Utilities 1,750.00$ 8,750$
7 5308 LF Trench Safety Program 3.50$ 18,578$
8 9 EA Temporary Bypass Piping (various locations) 1,250.00$ 11,250$
9 490 LF 8" PVC SDR 18 SS Pipe by OC 58.00$ 28,420$
10 3441 LF 12" PVC SDR 26 SS Pipe by OC 77.00$ 264,957$
11 175 LF 12" PVC SDR 26 SS Carrier Pipe 97.00$ 16,975$
12 1342 LF 12" HDPE SS Pipe by Pipe Burst Method 158.00$ 212,036$
13 132 LF 24" PVC SDR 26 by OC 180.00$ 23,760$
14 90 LF 24" PVC SDR 26 SS in Carrier Pipe 310.00$ 27,900$
15 25 LF Wastewater Service Line Reconnection 950.00$ 23,750$
16 75 LF 18" Steel Casing by OC * 195.00$ 14,625$
17 100 LF 18" Steel Casing by OTOC * 310.00$ 31,000$
18 55 LF 30" Steel Casing by OC * 305.00$ 16,775$
19 35 LF 30" Steel Casing Pipe by OTOC * 575.00$ 20,125$
20 14 EA New Standard 4' Dia. SSMH 7,500.00$ 105,000$
21 3 EA New Standard 4' Dia. Eccentric SSMH 8,200.00$ 24,600$
22 4 EA
New Standard 5' Dia. Eccentric SSMH 8,600.00$ 34,400$
23 1 EA
Install Cleanout 1,350.00$ 1,350$
24 17 EA
Remove Existing SSMH 1,450.00$ 24,650$
25 2316 LF Remove Existing SS Pipe 19.00$ 44,004$
26 46 SY Asphalt Pavement Repair 125.00$ 5,750$
27 39 SY Concrete Pavement Repair *125.00$ 4,875$
28 45 LF Curb and Gutter Replacement or Repair * 35.00$ 1,575$
29 10 LF Remove and Replace Fence *42.00$ 420$
30 1276 SY Seeding, Hydromulch 1.50$ 1,914$
31 196 SY Top Soil and Placement 20.00$ 3,920$
32 2 EA Clay Dam 850.00$ 1,700$
33 116 LF Geotextile Fabric Liner for trench (8' wide) 12.50$ 1,450$
34 1 EA Material Testing and Miscellaneous Testing as per City 8,650.00$ 8,650$
1,055,187$ -$
Note (*) - "Buy American" compliance documentation will be required for these items in accordance with TxDOT/ FHWA guidance letter dated May
26, 2021.
Total
UNIT PRICE AMOUNT
City of Sanger Pipeline Relocation
Opinion of Probable Cost
U00010447 & RCSJ:0816-02-081
ITEM DESCRIPTIONPAY ITEM UNITQTY BETTERMENT
Page 72
Principal
In Charge
Principal
QAQC
Senior
Engineer
Project
Manager
Project
Engineer
Senior
Structural
Engineer
Engineer
In Training
Senior
Engineer
Tech
CADD
Technician
Admin.
Asst.GIS Total for Task
Billable Rate $305.00 $305.00 $159.15 $180.00 $160.00 $245.51 $117.64 $139.66 $115.00 $75.00 $110.00
Original Contract Hours 3.4 2.4 0.0 73.7 111.4 0.0 0.0 0.0 197.0 19.5 4.0
$1,026 $719 $0 $13,267 $17,824 $0 $0 $0 $22,655 $1,464 $440 57,386$
Addendum 1 additional scope of work 0.2 0.5 0.0 32.5 36.1 0.0 0.0 0.0 73.4 7.2 0.0
$73 $146 $0 $5,850 $5,773 $0 $0 $0 $8,436 $538 $0 20,815$
Addendum 2 additional scope of work 0.2 0.2 0.0 48.0 56.4 0.0 0.2 53.5 0.0 5.0 0.0
$73 $73 $0 $8,645 $9,023 $0 $28 $7,475 $0 $376 $0 25,694$
Addendum 3 additional scope of work 0.0 0.0 0.0 174.5 66.3 2.3 36.6 126.9 0.0 35.4 0.0
$0 $0 $0 $31,406 $10,610 $566 $4,307 $17,721 $0 $2,657 $0 67,267$
Addendum 4 additional Services Lump Sum 0.2 0.5 0.0 32.5 1.7 0.0 4.3 0.0 74.1 0.0 0.0
$73 $146 $0 $5,850 $268 $0 $506 $0 $8,519 $0 $0 15,361$
186,523$
Subs/ODC Subs/ODC
+10%
Units Rate
4275 $0.86 $3,661 4,027$
4275 $1.40 $5,974 6,571$
4275 $0.56 $2,390 2,628$
4275 $0.65 $2,796 3,075$
4275 $0.65 $2,796 3,075$
25 2.87$ $72 79$
124 0.58$ $72 79$
25 2.87$ $72 79$
124 0.58$ $72 79$
19,693$
Total 206,215$
Total for Subs and ODC
Professional Services
Engineering Design Fees
Total Engineering Design Fees
Subconsultant Fees
Geotechnical (ECS Southwest, LLP)
SUE (The Rios Group)
Printing Costs (Addendum 1)
Travel and Reimbursable Expenses (addendum 1)
Survey and Esmt Prep. (Original Contract)
Sruvey and GIS (Addendum 2)
Survey and GIS (Addendum 3)
Printing Costs
Travel and Reimbursable Expenses
Page 73
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 14.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Hugh Coleman City Attorney
ITEM/CAPTION:
Proposed Engagement Agreement
Consider, Act and Approve the City Manger to execute an Engagement Agreement to hire Alagood, Cartwright, Burke
to represent and assist the City of Sanger in acquiring real property and or easements through condemnation or other
means. (Coleman)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval, Contract/Agreement
BACKGROUND:
The City of Sanger needs to aquire right of way and or real property in order to satisfy regulatory provisions and to
ensure proper expansion of its sewer system.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Recommended for approval by the City Attorney
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
Nonapplicable
FUNDS:
Nonapplicable
STAFF RECOMMENDATION/ACTION DESIRED:
Approve engagement agreement.
ATTACHMENTS:
Description Upload Date Type
Page 74
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 14.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Hugh Coleman City AttorneyITEM/CAPTION:Proposed Engagement AgreementConsider, Act and Approve the City Manger to execute an Engagement Agreement to hire Alagood, Cartwright, Burketo represent and assist the City of Sanger in acquiring real property and or easements through condemnation or othermeans. (Coleman)AGENDA TYPE: RegularACTION REQUESTED: Approval, Contract/Agreement BACKGROUND:The City of Sanger needs to aquire right of way and or real property in order to satisfy regulatory provisions and toensure proper expansion of its sewer system.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Recommended for approval by the City AttorneyFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:NonapplicableFUNDS:NonapplicableSTAFF RECOMMENDATION/ACTION DESIRED:Approve engagement agreement.
ATTACHMENTS:
Description Upload Date Type
Alagood, Cartwright, Burke Engagement Agreement 7/27/2021 Cover Memo
Page 75
_____________________________________________________________________________________
319 W. OAK STREET ● DENTON, TEXAS 76201 ● 940-891-0003 ● www.dentonlaw.com
ALAGOOD
CARTWRIGHT
BURKE
SAMUEL B. BURKE
BOARD CERTIFIED BY THE
TEXAS BOARD OF LEGAL SPECIALIZATION
IN CIVIL TRIAL LAW
EMAIL: ALAGOOD@DENTONLAW.COM
July 27, 2021
BY EMAIL
CITY OF SANGER
c/o Mr. Hugh Coleman
City Attorney
Re: Condemnation involving property owned by Mike Riley and/or entities which are owned in
whole or in part by Mike Riley, and all other matters that the Firm is requested by the Client
to perform and which the Firm agrees to perform in any subsequent writing, including
correspondence, bills, e-mails, and any other documents
Dear Hugh:
I am pleased that you (hereinafter “Client” or “you”) have chosen Alagood Cartwright Burke PC
(hereinafter “Firm”) to provide you legal services in the above-referenced matter. The minimum fees that you
agree to pay for professional services are as follows: $450.00 per hour for Scott Alagood, $400.00 per hour for
Brian T. Cartwright and Samuel B. Burke, $300.00 per hour for Ryan T. Webster, and $125.00 per hour for
legal assistants and staff, subject to changes in the standard rates which may be made by the attorney. The
minimum increment of time for which you will be billed is a quarter (.25) of an hour.
A retainer deposit of $5,000.00 is required before services can begin. Monthly statements will be sent.
So long as such statements are paid within thirty (30) days of the date of billing, we will not draw down the
deposit. However, in the event payment on any statement is not remitted within thirty (30) days from the
billing, then you hereby authorize us to draw down the deposit in the amount of the outstanding balance due
on your account. Within ten (10) days following any reduction of the deposit amount, Client will be required
to replenish said amount up to the full amount required hereunder each time the deposit is reduced. If a
lawsuit is filed in this matter, Client will be required to deposit an additional $5,000.00. Failure to make any
deposit and/or failure to replenish the retainer deposit within the stated time will authorize the Firm to
withdraw from representation. All deposit amounts are refundable to the extent that attorneys’ fees and
expenses incurred on your behalf by this office are less than the balance of your deposit account following the
completion of all work on the above matter.
The above fees are for professional services only. You, as the Client, will be responsible for all
expenses for investigations, depositions, expert witnesses, long distance telephone, credit card charges if any
amounts paid to the Firm by Client are made by credit card, mail, copying, and other similar items of out-of-
pocket expense should same become necessary, and you will be expected to pay them as part of your monthly
bill.
Page 76
CITY OF SANGER
July 27, 2021
Page 2
_____________________________________________________________________________________
319 W. OAK STREET ● DENTON, TEXAS 76201 ● 940-891-0003 ● www.dentonlaw.com
Statements for professional services rendered will be sent to you on a monthly basis. Unless
otherwise requested, our billings contain a brief summary of the nature of each task involved, the total amount
of attorney’s and legal assistant’s time and fees billed, and a recap of expenses incurred on your behalf. As
previously mentioned, you will be responsible for reimbursing this office for all expenses incurred on your
behalf, including, but not limited to filing fees, court costs, printing and photocopying charges,
telecommunication charges, transportation expenses, transcript and/or deposition costs, postage, courier
charges, computer research, expert and witness fees, and other usual and customary costs. All costs shall be
set forth in reasonable detail on a bill to allow you to determine the charges therefor.
Our statements are due and payable when sent. Due to the additional bookkeeping and financing costs
associated with delayed payments, a maximum service charge of one and one-half percent (1.5%) per month
(18% per annum), not to exceed the highest rate permitted by law, will be imposed on all past due balances in
excess of ten (10) days. Please be advised that your failure to pay any outstanding balance which is in excess
of thirty (30) days may result in this office’s withdrawal of its representation of you in this matter.
I will be the attorney who has primary responsibility for your representation. Generally, this office
attempts to utilize attorneys and legal assistants who have the lowest hourly billing rates that are required to
achieve your objectives. As the attorney primarily responsible for your representation, I will select those
attorneys and legal assistants.
There is the possibility that it may be necessary for this office to employ other persons, experts or
firms that we feel are necessary for the proper handling of this matter. You will be responsible for these costs
also. However, this office will not obligate you for any expense in excess of $250 related to other persons,
experts, or firms without notifying you and receiving your prior approval.
Any documents, materials, or other things you provide to this office shall become our property unless
we receive within two years of the completion of our representation written notice from you to the contrary
and that you will be picking up such matters at your expense. In any event, we shall have no obligation to
retain any documents or files pertaining to your affairs for more than two (2) years following the completion
of work on that matter. No notification will be sent to you informing you that we shall be destroying such
documents or files at the end of this two year period. You are responsible for providing us with your current
address and telephone numbers where you may be reached during the pending matter. Upon the termination
of our representation of you in the above matter, we shall have no obligation to turn over to you any of our
documents or files, except for copies made at your request and expense and original documents which you
request to be returned to you in writing.
ANY OPINIONS THIS OFFICE EXPRESSES ABOUT THE OUTCOME OF A LEGAL
MATTER ARE ONLY OUR BEST PROFESSIONAL ESTIMATES; THEY ARE NECESSARILY
LIMITED BY OUR KNOWLEDGE OF FACTS AND LAW AT THE TIME THE OPINIONS ARE
EXPRESSED. NOTHING IN THIS AGREEMENT AND NOTHING IN OUR STATEMENTS TO
YOU ARE TO BE CONSTRUED AS A PROMISE OR A GUARANTEE ABOUT THE OUTCOME
OF YOUR MATTER. WE MAKE NO SUCH PROMISES OR GUARANTEES. PAYMENT FOR
OUR SERVICES IS NOT CONTINGENT UPON THE OUTCOME OF ANY MATTER. Client has
not hired Attorney to provide Client with advice, and Client agrees that no advice has been rendered,
Page 77
CITY OF SANGER
July 27, 2021
Page 3
_____________________________________________________________________________________
319 W. OAK STREET ● DENTON, TEXAS 76201 ● 940-891-0003 ● www.dentonlaw.com
regarding taxes. Attorney makes no representation or any guarantees regarding the tax consequences of any
matter whatsoever, including any recovery obtained on behalf of the Client, and advises Client to seek his own
tax advice from a qualified tax advisor. Moreover, this Agreement specifically does not include providing
transactional, financial, tax, or non-litigation directed advice or representation. Client has not hired
Attorney to provide Client with advice, and Client agrees that no advice has been rendered, regarding
any matter whatsoever related to the status of any proceeds, property, or other damages or payments
as being community or separate property. Attorney makes no representations or guarantees regarding such
matters, and Firm advises Client to retain separate representation by a qualified family law attorney to
determine such matters and answer any and all questions Client has regarding same.
Of course, this office will do everything that we can do for you, but we can, in no way, guarantee the
outcome or disposition of the case. Our discussions and evaluations are based upon our training and
experience in handling legal matters over the years; however, should the matter go to trial, we cannot
guarantee what a judge or jury will do in any case.
Our fee agreement and representation include only the matter set forth above. We look forward to
representing you in this matter.
By signing below, you represent and agree that you are authorized to enter into this Agreement on
your behalf or on behalf of the entity designated as the Client. You understand and agree that the Firm is
relying upon such representation as a material inducement to entering into this Agreement, and that, but for
such representation, the Firm would not enter into this Agreement.
Client has been advised, understands and has agreed that it is against both State and Federal law to
finance the payment of legal fees with funds derived from the commission of any criminal offense. Client,
by agreeing to this Contract, specifically and truthfully represents to Attorney that Attorney's fees paid to
Attorney are not so derived – either in whole or in part – from any criminal offense. If a cash payment of
over $10,000 is paid (defined by the Form 8300), Client further agrees that Attorney will file the
appropriate reporting form as required and mandated by U.S. law.
Page 78
CITY OF SANGER
July 27, 2021
Page 4
_____________________________________________________________________________________
319 W. OAK STREET ● DENTON, TEXAS 76201 ● 940-891-0003 ● www.dentonlaw.com
If you agree to the above terms, and those relating to arbitration below, please sign below and return to
me with the required deposit. If not, or if you have questions, please contact me as soon as possible. Until we
have received a signed copy of this fee agreement and the applicable credit card information, we are not your
attorneys.
Sincerely,
Samuel Burke
Samuel B. Burke
SBB/lm
AGREED:
CITY OF SANGER
By:_____________________________
____________________________
City Manager
NOTICE TO CLIENTS
The State Bar of Texas investigates and prosecutes professional misconduct committed by Texas
attorneys. Although not every complaint against or dispute with a lawyer involves professional misconduct,
the State Bar's Office of General Counsel will provide you with information about how to file a complaint.
For more information, please call 1-800-932-1900. This is a toll-free call.
Page 79
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 15.a.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
GFOA Distinguished Budget Presentation Award
AGENDA TYPE: Regular
ACTION REQUESTED:
BACKGROUND:
The City of Sanger's Official Budget for fiscal year 20192020 has been awarded the Distinguished Budget Presentation
Award from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in
governmental budgeting.
The City first submitted a budget to the award program for the 20162017 Budget. This is the fourth year in a row the
City has made application for the award and the fourth year in a row the City has received this honor.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
Page 80
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 15.a.AGENDA MEETING DATE: August 2, 2021TO: Jeriana Staton, Interim City ManagerFROM: Clayton Gray, Finance DirectorITEM/CAPTION:GFOA Distinguished Budget Presentation AwardAGENDA TYPE: RegularACTION REQUESTED: BACKGROUND:The City of Sanger's Official Budget for fiscal year 20192020 has been awarded the Distinguished Budget PresentationAward from the Government Finance Officers Association (GFOA). This award is the highest form of recognition ingovernmental budgeting.The City first submitted a budget to the award program for the 20162017 Budget. This is the fourth year in a row theCity has made application for the award and the fourth year in a row the City has received this honor. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:FUNDS:STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
GFOA Award 7/26/2021 Cover Memo
Page 81
July 19, 2021
Clayton Gray
Finance Director
City of Sanger
502 Elm Street
Sanger, TX 76266
Dear Mr. Gray:
We are pleased to inform you, based on the examination of your budget by a panel of independent reviewers,
that your budget document has been awarded the Distinguished Budget Presentation Award from
Government Finance Officers Association (GFOA) for the current fiscal period. This award is the highest
form of recognition in governmental budgeting. Its attainment represents a significant achievement by your
organization.
The Distinguished Budget Presentation Award is valid for one year. To continue your participation in the
program, it will be necessary to submit your next annual budget document to GFOA within 90 days of the
proposed budget's submission to the legislature or within 90 days of the budget's final adoption.
Information about how to submit an application for the Distinguished Budget Program application is posted
on GFOA's website.
Each program participant is provided with confidential comments and suggestions for possible
improvements to the budget document. Your comments are enclosed. We urge you to carefully consider
the suggestions offered by our reviewers as you prepare your next budget.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for
Budget Presentation is also presented to the individual(s) or department designated as being primarily
responsible for its having achieved the award. Enclosed is a Certificate of Recognition for Budget
Preparation for:
Clayton Gray, Finance Director
Continuing participants will receive a brass medallion that will be mailed separately. First-time recipients
will receive an award plaque within eight to ten weeks. Enclosed is a camera-ready reproduction of the
award for inclusion in your next budget. If you reproduce the camera-ready image in your next budget, it
should be accompanied by a statement indicating continued compliance with program criteria. The
following standardized text should be used:
Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of Sanger, Texas, for its Annual Budget for the
fiscal year beginning October 01, 2020. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as a financial plan,
as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
Page 82
A press release is enclosed.
Upon request, GFOA can provide a video from its Executive Director congratulating your specific entity
for winning the Budget Award.
We appreciate your participation in this program, and we sincerely hope that your example will encourage
others in their efforts to achieve and maintain excellence in governmental budgeting. The most current list
of award recipients can be found on GFOA's website at www.gfoa.org. If we can be of further assistance,
please contact the Technical Services Center at (312) 977-9700.
Sincerely,
Michele Mark Levine
Director, Technical Services Center
Enclosure
Page 83
FOR IMMEDIATE RELEASE
July 19, 2021
For more information, contact:
Technical Services Center
Phone: (312) 977-9700
Fax: (312) 977-4806
E-mail: budgetawards@gfoa.org
(Chicago, Illinois)--Government Finance Officers Association is pleased to announce that City of Sanger,
Texas, has received GFOA's Distinguished Budget Presentation Award for its budget.
The award represents a significant achievement by the entity. It reflects the commitment of th e governing
body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget
award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These
guidelines are designed to assess how well an entity's budget serves as:
a policy document
a financial plan
an operations guide
a communications device
Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria
within those categories, to receive the award.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for
Budget Presentation is also presented to the individual(s) or department designated as being primarily
responsible for having achieved the award. This has been presented to Clayton Gray, Finance Director.
There are over 1,700 participants in the Budget Awards Program. The most recent Budget Award recipients,
along with their corresponding budget documents, are posted quarterly on GFOA's website. Award
recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for
other governments throughout North America.
Government Finance Officers Association (GFOA) advances excellence in government finance by
providing best practices, professional development, resources and practical research for more than 21,000
members and the communities they serve.
Page 84
PRESENTED TO
City of Sanger
Texas
For the Fiscal Year Beginning
October 01, 2020
Executive Director
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
Page 85
Clayton Gray, Finance Director
City of Sanger, Texas
July 19, 2021
The Government Finance Officers Association
of the United States and Canada
The Certificate of Recognition for Budget Preparation is presented by the Government
Finance Officers Association to those individuals who have been instrumental in their
government unit achieving a Distinguished Budget Presentation Award. The
Distinguished Budget Presentation Award, which is the highest award in governmental
budgeting, is presented to those government units whose budgets are judged to adhere
to program standards
presents this
CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION
to
Date:
Executive Director
Page 86
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 15.b.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Monthly Financial Report June 30, 2021
AGENDA TYPE: Regular
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Financial Report June 30, 2021 7/28/2021 Cover Memo
Page 87
Expenditure Category Annual Budget Expenditures &
Encumbrances
Percent of
Budget
Salaries & Benefits 6,545,931$ 4,322,217$ 66%
Supplies & Materials 603,710 390,410 65%
Maintenance & Operations 7,152,775 4,912,811 69%
Contract Services 2,203,434 1,795,174 81%
Utilities 511,300 338,896 66%
Capital Expenses 811,000 209,295 26%
Debt Service 1,623,477 57,286 4%
Other Department Expense 92,994 (3,547) -4%
Transfers 5,744,637 4,016,336 70%
Total 25,289,258$ 16,038,878$ 63%
June 30, 2021
MONTHLY FINANCIAL REPORT
Combined General, Enterprise, and Internal Service Fund Expenditures by Classification
This is the financial report for the period ended June 30, 2021. Revenues and expenditures
reflect activity from October 1, 2020 through June 30, 2021 or seventy-five percent (75-%) of
the fiscal year.
GENERAL FUND
The General Fund has collected ninety-seven percent (97%) of projected operating
revenues. All revenues are performing within projections. Year-to-date Property Tax
Collections are 104% of the annual projection.
Year to date General Fund operating expenditures are sixty-five percent (65%) of the
annual budget. All expenditure categories are within projections.
ENTERPRISE FUND
The Enterprise Fund has collected sixty-five percent (65%) of projected operating
revenues. All revenue categories are performing within projections.
Year to date Enterprise Fund operating expenditures are sixty-eight percent (68%) of
the annual budget. All expenditure categories are within projections.
INTERNAL SERVICE FUND
The Internal Service Fund has collected sixty-six percent (66%) of projected operating
revenues. All revenue categories are performing within projections.
Year to date Internal Service Fund operating expenditures are seventy-one percent
(71%) of the annual budget. All expenditure categories are within projections.
Page 1 of 12
Page 88
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Revenues
Property Taxes 4,450,618$ 4,607,135$ 104%(156,517)$
Sales & Beverage Taxes 931,500 948,582 102%(17,082)
Franchise Fees 932,952 702,573 75%230,379
Solid Waste 983,000 728,939 74%254,061
Licenses & Permits 344,500 413,683 120%(69,183)
Fines & Forfeitures 74,466 113,432 152%(38,966)
Department Revenues 689,500 658,254 95%31,246
Interest & Miscellaneous 102,500 72,586 71%29,914
Total Operating Revenues 8,509,036 8,245,184 97%263,852
Operating Expenditures
Police 1,767,564 1,236,980 70%530,584
Animal Control 139,400 87,316 63%52,084
Fire 1,648,363 888,745 54%759,618
Municipal Court 190,849 153,864 81%36,985
Development Services 611,904 334,934 55%276,970
Streets 497,836 356,861 72%140,975
Parks 627,492 403,014 64%224,478
Recreation 84,100 55,984 67%28,116
Library 309,430 210,484 68%98,946
Solid Waste 912,000 690,852 76%221,148
Non-Departmental - 21 0%(21)
Total Operating Expenditures 6,788,938 4,419,055 65%2,369,883
Revenues Over (Under) Expenditures 1,720,098 3,826,129 (2,106,031)
Transfers
Transfer From Enterprise Fund - PILOT 85,000 63,750 75%21,250
Transfer From Debt Service Fund 51,535 51,535 100%-
Transfer To Capital Projects Fund (520,725) (520,725) 100%-
Transfer to Storm Recovery (400,000) (300,000)
Transfer To Internal Service Fund (935,908) (616,955) 66%(318,953)
Total Transfers (1,720,098) (1,322,395) 77%(397,703)
Net Change in Fund Balance -$ 2,503,734$ (2,503,734)$
Fund Balance, Beginning of Year 7,241,058 7,241,058 -
Fund Balance, End of Year 7,241,058$ 9,744,792$ (2,503,734)$
CITY OF SANGER, TEXAS
GENERAL FUND REVENUE & EXPENDITURES
June 30, 2021
0%25%50%75%100%
Other Revenues
Solid Waste
Franchise Fees
Sales & Beverage Taxes
Property Taxes
General Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Solid Waste
Library
Recreation
Parks
Streets
Development Services
Municipal Court
Fire
Animal Control
Police
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 2 of 12
Page 89
CITY OF SANGER, TEXAS
GENERAL FUND 3-YEAR REVENUE TRENDS
June 30, 2021
$-
$250,000 $500,000
$750,000 $1,000,000
$1,250,000 $1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
$3,000,000
$3,250,000 $3,500,000
$3,750,000 $4,000,000
$4,250,000 $4,500,000
$4,750,000
$5,000,000
CURRENT PROPERTY TAX REVENUE
2020-2021
2019-2020
2018-2019
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
SALES & BEVERAGE TAX REVENUE
2020-2021
2018-2019
2017-2018
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FRANCHISE FEE REVENUE
2020-2021
2019-2020
2018-2019
Page 3 of 12
Page 90
Annual
Budget
Year to Date
Actual
% of
Budget
Budget
Balance
Operating Revenues
Water 2,160,522$ 1,528,926$ 71%631,596$
Wastewater 2,111,191 1,508,273 71%602,918
Electric 7,732,500 5,115,973 66%2,616,527
Penalties & Fees 212,500 123,672 58%88,828
Interest 300,000 254,903 85%45,097
Miscellaneous 101,500 57,850 57%43,650
Total Operating Revenues 12,618,213 8,589,597 68%4,028,616
Operating Expenditures
Water 1,355,773 901,681 67%454,092
Wastewater 699,304 596,853 85%102,451
Electric 6,675,132 4,454,323 67%2,220,809
Total Operating Expenditures 8,730,209 5,952,857 68%2,777,352
Revenues Over (Under) Expenditures 3,888,004 2,636,740 1,251,264
Transfers
Transfer to Enterprise Debt Service (1,800,000) (1,028,331) 57%(771,669)
Transfer to Enterprise CIP (447,142) (447,142) 100%-
Transfers to Storm Recovery Fund (152,000) (114,000) 75%(38,000)
Transfer to General Fund - PILOT (85,000) (63,750) 75%(21,250)
Transfers to Internal Service Fund (1,403,862) (925,433) 66%(478,429)
Total Transfers (3,888,004) (2,578,656) 66%(1,309,348)
Net Change in Fund Balance -$ 58,084$ 2,560,612$
Fund Balance, Beginning of Year 5,856,271 5,856,271 -
Fund Balance, End of Year 5,856,271$ 5,914,355$ 2,560,612$
CITY OF SANGER, TEXAS
ENTERPRISE FUND REVENUE & EXPENDITURES
June 30, 2021
0%25%50%75%100%
Other Income
Electric
Wastewater
Water
Enterprise Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Electric
Wastewater
Water
Enterprise Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 4 of 12
Page 91
CITY OF SANGER, TEXAS
ENTERPRISE FUND 3-YEAR REVENUE TRENDS
June 30, 2021
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
WASTE WATER SALES REVENUE
2020-2021
2019-2020
2018-2019
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
ELECTRIC SALES REVENUE
2020-2021
2019-2020
2018-2019
Page 5 of 12
Page 92
Annual
Budget
Year to Date
Actual
% of
Budget Budget Balance
Operating Expenditures
Mayor & Council 205,400 185,661 90%19,739
Administration 463,750 204,960 44%258,790
Public Works 124,770 104,197 84%20,573
Finance 610,200 446,269 73%163,931
Engineering 343,250 223,354 65%119,896
Fleet Services 105,400 76,653 73%28,747
Facilities 223,300 167,582 75%55,718
Non-Departmental 263,700 241,954 92%21,746
Total Operating Expenditures 2,339,770 1,650,630 71%689,140
Transfers
Transfer From Enterprise Fund 1,403,862 925,433 66%478,429
Transfer From General Fund 935,908 616,955 66%318,953
Total Transfers 2,339,770 1,542,388 66%797,382
Net Change in Fund Balance -$ (108,242)$ 108,242$
Fund Balance, Beginning of Year 1,745,609 1,745,609 -
Fund Balance, End of Year 1,745,609$ 1,637,367$ 108,242$
Note: For the Internal Service Fund, year to date expenses take into account prior year purchase orders paid in
the current year as well as purchase orders encumbered but not yet paid. Transfers from the General and
Enterprise Funds are made based on actual expenditures, so the transfers do not equal expenditures on this
report.
CITY OF SANGER, TEXAS
INTERNAL SERVICE FUND REVENUE & EXPENDITURES
June 30, 2021
0%25%50%75%100%
Transfer From General Fund
Transfer From Enterprise Fund
Internal Service Fund Revenues: Actual to Budget
YTD Actual
Budget
0%25%50%75%100%
Non-Departmental
Facilities
Fleet Services
Engineering
Finance
Public Works
Administration
Mayor & Council
General Fund Expenditures: Actual to Budget
YTD Actual
Budget
Page 6 of 12
Page 93
Name General Fund Enterprise
Fund
Debt Service
Fund
Capital
Projects Fund Total
UNRESTRICTED
Cash for Operations 9,221,770$ 702,730$ -$ -$ 9,924,500$
Contingency Reserves for Operations 1,049,481 1,043,419 - - 2,092,900
TOTAL UNRESTRICTED 10,271,251$ 1,746,149$ -$ -$ 12,017,400$
RESTRICTED
Debt Service -$ 2,700,688$ 1,007,550$ -$ 3,708,238$
Water Deposits - 503,093 - - 503,093
Equipment Replacement 537,367 132,314 - - 669,681
Electric Storm Recovery - 1,170,915 - - 1,170,915
Hotel Occupancy Tax 73,690 - - - 73,690
Grant Funds 2,367 2,367
Keep Sanger Beautiful (KSB)5,526 - - 5,526
Library 96,893 - - - 96,893
Court Security 13,320 - - - 13,320
Court Technology 1,100 - - - 1,100
Child Safety Fee 54,571 54,571
Donations 19,638 - - - 19,638
TOTAL RESTRICTED 804,472$ 4,507,010$ 1,007,550$ -$ 6,319,032$
CAPITAL PROJECTS
General Capital Projects -$ -$ -$ 2,513,463$ 2,513,463$
Enterprise Capital Projects - - - 5,869,281 5,869,281
TOTAL CAPITAL PROJECTS -$ -$ -$ 8,382,744$ 8,382,744$
TOTAL CASH AND INVESTMENTS 11,075,723$ 6,253,159$ 1,007,550$ 8,382,744$ 26,719,176$
June 30, 2021
CASH AND INVESTMENTS
CITY OF SANGER, TEXAS
Debt
Service
55%Water
Deposits
7%
Equipment
Replacement
10%
Electric Storm Recovery
17%
Other
11%
Restricted
Unrestricted
44%
Restricted
25%
Capital Projects
31%
Total Cash & Investments Cash for
Operations
83%
Contingency
Reserves for
Operations
17%
Unrestricted
General
Capital
Projects
30%
Enterprise
Capital
Projects
70%
Capital Projects
Page 7 of 12
Page 94
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 001-00-1000 0.05%9,306,813$ 8,977,267$
Employee Benefits Cash 110-00-1000 0.20%20,802 20,802
Employee Benefits MM 110-00-1010 0.20%88,994 90,814
Internal Service Fund 180-00-1000 132,887 132,887
OPERATING ACCOUNTS 9,549,496$ 9,221,770$
GF Contingency Reserve MM 2487969 001-00-1031 0.20%617,422$ 618,284$
GF Contingency Reserve CD Prosperity 001-00-1039 4/26/2022 0.55%216,966 216,966
GF Contingency Reserve CD 674907 001-00-1043 7/13/2021 0.45%214,204 214,231
CONTINGENCY RESERVE 1,048,592$ 1,049,481$
*GF Equipment Replacement MM 2376237 001-00-1032 0.20%172,322$ 172,988$
*GF Equipment Replacement CD 719706 001-00-1033 7/6/2021 0.45%64,371$ 64,379$
*General Storm Recovery Pooled Cash 201-00-1000 0.05%233,333 300,000
EQUIPMENT REPLACEMENT RESERVES 470,026$ 537,367$
*Hotel Occupancy Tax 050-00-1000 87,374$ 73,690$
*Police Grant Fund 320-00-1000 2,367 2,367
*Fire Grant Fund 324-00-1000 67,504 67,504
*Library Grant Fund 342-00-1000 14 14
*Beautification Board - KSB 432-00-1000 5,526 5,526
*Library Restricted for Building Expansion 442-00-1000 44,604 44,604
*Library Building Expansion CD 702994 442-00-1035 1/22/2022 0.45%52,282 52,289
*Parkland Dedication Fund 450-00-1000 104,428 104,428
*Roadway Impact Fee Fund 451-00-1000 1,114,350 1,115,850
*Court Security Restricted Fund 470-00-1000 13,083 13,320
*Court Technology Restricted Fund 471-00-1000 1,028 1,100
*Child Safety Fee Fund 475-00-1000 54,571 54,571
*Forfeited Property Fund 480-00-1000 9,247 9,247
*Police Donations 620-00-1000 78 78
*Fire Donations 624-00-1000 6,775 6,775
*Banner Account for Parks 632-00-1000 6,311 6,311
*Library Donations 642-00-1000 6,459 6,474
OTHER 1,576,001$ 1,564,148$
TOTAL CASH AND INVESTMENTS 12,644,115$ 12,372,766$
TOTAL UNRESTRICTED 10,598,088$ 10,271,251$
*Restricted Funds
GENERAL FUND
June 30, 2021
CASH AND INVESTMENTS
Page 8 of 12
Page 95
Name Acct. #Maturity Yield Prior Period Current
Balance
Pooled Cash 008-00-1010 0.05%1,072,782$ 702,730$
OPERATING ACCOUNTS 1,072,782$ 702,730$
*Pooled Cash 008-00-1010 0.05%198,998$ 203,093$
*Water Deposit CD 2375850 008-00-1041 1/3/2022 0.45%300,000 300,000
WATER DEPOSIT REFUND ACCOUNT 498,998$ 503,093$
*Combined EF Debt Service MM 2376113 008-00-1039 0.20%2,617,031 2,700,688
BOND FUNDS 2,617,031$ 2,700,688$
EF Contingency Reserve MM 2809753 008-00-1012 0.20%615,896$ 616,756$
EF Contingency Reserve CD 787860 008-00-1014 2/14/2022 0.45%319,302 319,343
EF Reserve CD 642541 008-00-1040 9/25/2021 0.45%107,306 107,320
CONTINGENCY RESERVES 1,042,504$ 1,043,419$
*EF Storm Recovery MM 208-00-1033 0.20%1,156,633$ 1,170,915$
*EF Equipment Replacement MM 2376202 008-00-1034 0.20%131,773 132,314
OTHER 1,288,406$ 1,303,229$
TOTAL CASH AND INVESTMENTS 6,519,721$ 6,253,159$
TOTAL UNRESTRICTED 2,115,286$ 1,746,149$
*Restricted Funds
ENTERPRISE FUND
June 30, 2021
CASH AND INVESTMENTS
Page 9 of 12
Page 96
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 003-00-1000 0.05%942,227$ 948,202$
*DSF Money Market 2376105 003-00-1010 0.20%59,265 59,348
TOTAL RESTRICTED 1,001,492$ 1,007,550$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 004-00-1000 0.05%2,513,463$ 2,513,463$
TOTAL RESTRICTED 2,513,463$ 2,513,463$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Sewer Capital Improvements MM-10% Rev 840-00-1020 0.20%1,512,208$ 1,514,321$
*Sewer Capital Reserve MM 2380226 Tap Fees 840-00-1038 0.20%2,342,330 2,348,603
*SEWER CAPITAL RESERVE - TAP FEES 3,854,538$ 3,862,924$
*Water Capital Reserve MM 2376156 840-00-1037 0.20%1,871,751$ 1,876,616$
*Pooled Cash 840-00-1000 0.05%276,624 129,741
TOTAL RESTRICTED 6,002,913$ 5,869,281$
*Restricted Funds
ENTERPRISE CAPITAL PROJECTS FUND
GENERAL CAPITAL PROJECTS FUND
DEBT SERVICE FUND
DEBT SERVICE & CAPITAL PROJECTS
CASH AND INVESTMENTS
June 30, 2021
Page 10 of 12
Page 97
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 41-00-1000 0.05%1,051,137$ 1,088,060$
*Cash NOW 900020693 Prosperity 41-00-1010 0.05%331,845 331,859
*4A MM 902551273 Prosperity 41-00-1012 0.20%479,537 479,577
*Sanger TX Ind Corp CD 486639 41-00-1013 11/2/2021 0.25%95,723 95,731
TOTAL CASH AND INVESTMENTS 1,958,242$ 1,995,227$
Name Acct. #Maturity Yield Prior Period Current
Balance
*Pooled Cash 42-00-1000 0.05%1,185,282$ 1,228,403$
*Cash MM 2379694 42-00-1010 0.05%196,611 196,886
*4B CD 653500 42-00-1013 4/3/2022 0.45%22,116 22,119
*4B CD 659924 42-00-1014 11/12/2021 0.45%21,872 21,875
*4B CD 664243 42-00-1015 6/5/2022 0.45%21,968 21,971
*4B CD 673277 42-00-1016 7/9/2021 0.45%21,921 21,924
*4B CD 686115 42-00-1017 8/4/2021 0.45%21,940 21,943
*4B CD 689521 42-00-1018 9/11/2021 0.45%21,861 21,864
*4B CD 694371 42-00-1019 10/14/2021 0.45%21,946 21,948
*4B CD 697230 42-00-1020 11/17/2021 0.45%22,072 22,074
*4B CD 699934 42-00-1021 12/18/2021 0.45%21,995 21,998
*4B CD 702285 42-00-1022 1/31/2022 0.45%21,806 21,809
*4B CD 706078 42-00-1023 2/19/2022 0.45%21,717 21,719
*4B CD 720097 42-00-1024 2/9/2022 0.45%21,399 21,402
*4B CD 720119 42-00-1025 11/9/2021 0.45%21,434 21,437
TOTAL CASH AND INVESTMENTS 1,665,940$ 1,709,372$
*Restricted Funds
4B FUND
4A & 4B FUNDS
June 30, 2021
CASH AND INVESTMENTS
4A FUND
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a.
b.
Clayton Gray John Noblitt
Clayton Gray John Noblitt
Finance Director Interim City Manager
Ethics Disclosure and Conflicts of Interest
In accordance with the PFIA,investment officers are required to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
the officer has a business relationship with a business organization offering to engage
in an investment transaction with the City (as defined in 2256.005 (i) (1-3); or
the officer is related within the second degree by affinity or consanguinity,as
determined under Chapter 573 of the Texas Government Code,to an individual
seeking to transact investment business with the entity. PFIA 2256.005 (i).
CITY OF SANGER, TEXAS
INVESTMENT REPORT
June 30, 2021
The Monthly Investment Report is in full compliance with the objectives,restrictions,and strategies
as set forth in the City of Sanger's Investment Policy and Texas Government Code 2256.023,the
Public Funds Investment Act (PFIA).
The City only invests in Money Market accounts and Certificates of Deposit.Interest is paid monthly
on all accounts.Therefore,book value and market value are the same and the City does not have
accrued interest on its investments.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 15.c.
AGENDA MEETING DATE: August 2, 2021
TO: Jeriana Staton, Interim City Manager
FROM: Clayton Gray, Finance Director
ITEM/CAPTION:
Capital Projects Recap July 26, 2021
AGENDA TYPE: Regular
ACTION REQUESTED:
BACKGROUND:
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
FUNDS:
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Capital Projects Report July 28, 2021 7/28/2021 Cover Memo
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C U R R E N T P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders
Preliminary
Estimate
Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
C004 2020-2021 Street Rehab Program 0%-$ -$ -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ 250,000$ -$ 0%
E005 Wastewater Treatment Plant 99%995,203$ 313,402$ -$ 1,308,605$ 1,230,406$ 10,992,845$ 435,407$ -$ 11,428,252$ 11,339,852$ 397,247$ 397,247$ 13,134,104$ 12,967,505$ 99%
E014 Water Storage Facility Rehabilitation 96%-$ -$ -$ -$ -$ 466,288$ 310,000$ -$ 776,288$ 744,399$ -$ -$ 776,288$ 744,399$ 96%
Total Projects Under Contract 995,203$ 313,402$ -$ 1,308,605$ 1,230,406$ 11,709,133$ 745,407$ -$ 12,454,540$ 12,084,251$ 397,247$ 397,247$ 14,160,392$ 13,711,904$ 97%
U P C O M I N G P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders
Preliminary
Estimate
Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
E006 Railroad Lift Station TBD 312,266$ 589,300$ -$ 901,566$ 771,375$ -$ -$ 4,498,500$ 4,498,500$ -$ 58,011$ 2,747$ 5,458,077$ 774,122$ 14%
E009 Outfall Pipelines/Stream Restoration TBD 342,300$ -$ -$ 342,300$ 314,140$ -$ -$ 3,908,000$ 3,908,000$ 1,668$ 95,004$ 95,004$ 4,345,304$ 410,812$ 9%
E012 455 Relocation of Utilities-Water & Sewer TBD 230,707$ 88,070$ -$ 318,777$ 288,912$ -$ -$ 2,500,000$ 2,500,000$ -$ -$ -$ 2,818,777$ 288,912$ 10%
E013 455 Relocation of Utilities-Electric TBD -$ -$ -$ -$ 32,255$ -$ -$ 1,500,000$ 1,500,000$ 346,770$ -$ 508$ 1,500,000$ 379,533$ 25%
E015 WWTP Bar Screen TBD 35,000$ -$ -$ 35,000$ 21,128$ -$ -$ 215,000$ 215,000$ -$ -$ 9$ 250,000$ 21,137$ 8%
Total Extimted Projects 920,273$ 677,370$ -$ 1,597,643$ 1,427,810$ -$ -$ 12,621,500$ 12,621,500$ 348,438$ 153,015$ 98,268$ 14,372,158$ 1,874,516$ 13%
A L L P R O J E C T S
Project
Number Project Description %
Complete Contract Change
Orders Total Budget Actual to
Date Contract Change
Orders
Preliminary
Estimate Total Budget Actual to Date Budget Actual to
Date Budget Actual to Date %
Grand Totals 1,915,476$ 990,772$ -$ 2,906,248$ 2,658,216$ 11,709,133$ 745,407$ 12,621,500$ 25,076,040$ 12,432,689$ 550,262$ 495,515$ 28,532,550$ 15,586,420$ 55%
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
P R O J E C T E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L S
CAPITAL PROJECTS RECAP
July 28, 2021
E N G I N E E R I N G C O N S T R U C T I O N O T H E R T O T A L SP R O J E C T
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