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09/18/2008-PZ-Minutes-RegularMINUTES: PLANNING AND ZONING COMMISSION September 18, 2008 MEMBERS PRESENT: MEMBERS ABSENT: Gary Bilyeu, Glenn Jensen, Russell Martin, Brian Hutcherson, Skip Lindholm Shelley Ruland, Kay Van Hauen OTHERS PRESENT: Shellie Wallace, DVM. & Dave Wallace, City Attorney Robert Dillard. Joseph Iliff, Director of Development Services. 1. Chairman of the Board, Gary Bilyeu, called meeting to order. 2. Minutes of September 4, regular meeting. Russell Martin moved to accept the minutes as presented. Brian Hutcherson seconded. Motion carried unanimously. 3. Conduct a public hearing concerning a proposed specific use permit (SUP) for a veterinarian hospital (inside pens only) in a B-1 Business District on property legally described as Tract 241 of the Henry Tierwester Survey. The subject property is located at 904 South 5th Street. Gary Bilyeu declared public hearing opened. Dr. Shellie Wallace (applicant), 1638 CR2070, Gainesville, TX 76240, addressed the comm1ss1on. She described her background and explained her request for the proposed clinic. There will be inside pens only. No boarding, no large animals. Only overnights would be sick animals, post surgical animals, spays, neuters, etc. Outside area may be penned. Public hearing closed. 4. Consider and possible action on a proposed specific use permit for a veterinarian hospital (inside pens only) in a B-1 Business District on property legally described as Tract 241 of the Henry Tierwester Survey. The subject property is located at 904 South 5th Street. Discussion concerning overnight stays, surgeries, inside pens, small animals vs. large animals, feces removal from outside area, noise abatement, location of kennel area within the facility. Letters were sent to adjacent property owners. Discussion on time limit on specific use permit. Glenn Jensen made a motion to recommend approval of SUP with the following conditions: a. No routine boarding b. Facility will be insulated for noise abatement c. No large animals d. Overnight stays for medical needs only Skip Lindholm seconded. Motion carried unanimously. 5. Consideration and possible action on proposed amendments to the Subdivision Ordinance concerning streets. Joe Iliff explained that a similar proposal had gone before the City Council and was denied. This proposal specifies that streets would only be of concrete not asphalt. Discussion on meaning of"alternate" materials mentioned in ordinance. More discussion on the Subdivision Ordinance concerning streets. Russell Martin made a motion to recommend the amendment of the proposed street section specifying that "alternate" (paragraph 6.028) material does not apply to "concrete". Glenn Jensen seconded. Motion carried unanimously. 6. Presentation by the Director of Development Services. Joe Iliff gave a brief explanation and a slideshow on the mechanics of planning & zoning and where the commission and their actions fit in to the scheme of things. 7. Briefing by City Attorney, Rob Dillard, as to duties, powers, liabilities and responsibilities of Commission. Rob Dillard spoke about "open meetings act", "legislative immunity", "conflict of interest", "approving or disapproving a plat", "little things vs. big things", and the difference between an amended plat and a replat. 8. Meeting Adjourned.