08/26/1999-4B-Minutes-RegularMINUTES: 4B CORPORATION
AUGUST 26,1999
PRESENT: Nel Armstrong, Glenn Ervin, Randy nompson, Steve Hollingsworth, Beverly
Branch
ABSENT: Chuck Tucker, Terry Jones
OTHERS
PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez
1. Nel Armstrong called meeting to order.
2. a)
b)
Approve Minutes:
Disbursements.
CONSENT AGENDA
April 22, 1999
Motion was made by Glenn Ervin to approve consent agenda.
Seconded by Beverly Branch.
Motion Carried unanimously.
3. Consider and Possible Action Regarding FY 99-00 Budget.
Jack Smith, City Administrator reported that Mark Hill will do all the surveying at the
park for no more than $2000.00 on all four fields, including the two existing, parking
lots, and all drainage area, basically the whole compleL Mr. Smith also indicated that
for less than $5000.00 they will do all the engineering, drafting, and layouts. ne entire
cost would be less than $7000.00.
City Administrator continued by presenting the budget for FY 1999-2000, and
explained his estimated projections for revenues and expenditures.
Nel Armtrong indicated that in this proposed budget there is no expenditure listed if
the board decides to spend funds on other projects.
City Administrator explained that if the Board does decide to spend some of the
revenues on projects, a line item would be created for that project expense.
Nel reminded the Board that at the last meeting in April the Board talked about the 4B
Board paying for the Engineering Study since the grant would not pay for this.
Nel informed the members that the City did not get approved for the Grant Funds, and
recommended to staff that the City seek someone else to write the Grant Application.
She also suggested that staff check to see who did get funded and find out who wrote
their Grant Application. She thought it might be helpful to go to Austin and meet with
the people and find out what the City is doing wrong in the application process. She
would like to see if the Electric Department could include installation of lights for
another ballfield in their budget for the coming year.
Discussed was finishing one more ball park, and the deadline for another grant
application.
Discussion followed regarding the scoring of the grant application. Nel Armstrong
expressed that if they did not score on an item, that usually meant it was not clear on
the application.
Discussion on the issue.
Discussion followed for the installation of lights at Railroad park.
Beverly Branch indicated she thought the equipment was already bought and she knows
the poles are there. She indicated the Parb Board members expressed, at the last
meeting they would like both ballparb completed, the concession stand completed, and
the old concession stand to be converted to restrooms.
Net Armstrong indicated in the proposed Budget for FY 99-00 the projected revenues
are $113,450.00 to be designated in the budget as funds available for projects.
Nel Armstrong again expressed that staff needs to reapply for the grant and try to go
with another firm to write the grant.
Motion was made by Beverly Branch to accept the budget for FY 1999-2000 as
presented with the one change that the $113,450.00 be designated as funds available for
projects.
Seconded by Glenn Ervin.
Motion Carried unanimously.
4. Any Other Such Matters.
Net Armstrong asked Beverly Branch, since she is a member of the Parb Board, to get
a definite cost in finishing the fields at the park.
Nel Armstrong inquired as to the status on an item discussed at the last meeting, that
bad to do with the county possibly having dirt they do not want that can be dumped at
the park.
City Administrator did not have anything to report.
Net Armstrong indicated the 4B needs to meet on September 21 st, to discuss and take
action on the engineering fees and investments.
Discussion on the concession stand and the pump system.
5. Meeting Adjourned.
Approved