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03/13/2003-4B-Minutes-RegularMINUTES: 4B CORPORATION MARCH 13, 2003 PRESENT: Nel Armstrong, Beverly Branch, Mike Lawler, Glenn Ervin, Thomas Muir ABSENT: Steve Hollingsworth, John Payne OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Streets/Parks Superintendent John Henderson 1. Nel Armstrong Called Meeting to Order. 2. a) b) Approve Minutes: Disbursements CONSENT AGENDA February 13, 2003 Glenn Ervin moved to approve the Consent Agenda, Mike Lawler seconded, Motion carried unanimously. 3. Citizen's Input None. 4. Consider and Possible Action on Budget Amendments to Fiscal Year 2001/2002 Budget. Glenn Ervin moved to approved the budget amendments as presented. Beverly Branch seconded. Motion carried unanimously. 5. Consider and Possible Action on Issues/Expenditures Regarding Railroad Park. Discussion regarding improvements at Railroad Park. Nel Armstrong indicated the first issue to discuss was the electrical expenses, which came to $1933.26. Glenn Ervin moved to approve the electrical expense for lighting the baseball fields in the amount ofS1933.26. Beverly Branch seconded. Motion carried unanimously. John Henderson, Streets/Parks Superintendent, indicated he had a semi trailer of sod donated to the park. That was laid today. D & D Landscaping donated the sod and asked for the City to pay the shipping. It was $300.00, and the city paid it. John requested that $1,950.00 for sand at the ball park be reimbursed to the City. Discussion regarding the pledge that the board made to Railroad Park. Nel Armstrong indicated they have $94,000 in a money market account, and $2,097.95 in the cash account. Discussed Fund Balance and Trial Balance sheet. Discussion regarding the bill for the sand. Beverly Branch moved to approve $1,950.00 for sand. Glenn Ervin seconded. Motion carried unanimously. Beverly Branch asked how much was approved on the electric. Nel Armstrong indicated it was $20,453.90. Discussion regarding the completion of the Park, and the discussion of an agreement with the Summer League regarding City ownership of the concession stand. John Henderson indicated they were playing ball on the fields this year, he will need to purchase tin for the dugout covers. He felt it would be about $400.00. He asked the board for approval to purchase it. Glenn Ervin moved to approve up to $700.00 for dugout covers. Beverly Branch seconded. Discussion regarding the material to be used. Motion carried unanimously. Lengthy discussion regarding the bids on the concrete for Railroad Park. Concerns were expressed regarding the differences in the dollar amounts of the bids received for concrete work. Beverly Branch moved to allow Earl West to proceed with the Concession stand pad and the walkway around it at a cost of $4,000.00. Mike Lawler seconded. Motion carried unanimously. 6. Meeting Adjourned. Approved