02/19/2004-4B-Minutes-RegularMINUTES: 4B CORPORATION
FEBRUARY 19, 2004
PRESENT: Nel Armstrong, John Payne, Steve Hollingsworth, Mike Lawler, Glenn Ervin,
Beverly Branch, Thomas Muir
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Streets/Parks Superintendent John Henderson
1. Nel Armstrong Called Meeting to Order.
2. a)
b)
Approve Minutes:
Disbursements
CONSENT AGENDA
September 23, 2003
John Payne moved to approve the Consent Agenda as presented. Steve Hollings worth
seconded. Motion carried unanimously.
3. Citizen's Input
None.
4. Consider and Possible Action on Expenditures for Railroad Park.
Streets/Parks Superintendent John Henderson addressed the board with bis requests
for funds for the Park. He indicated they are at the stage they need to get bleachers in
place. He obtained estimates for bleachers. They will seat 54 people per bleacher. The
total price will be $10,959.60.
Nel Armstrong asked if they were planning to use the bleachers that are currently
there.
Mr. Henderson indicated be was trying to eliminate the wood bleachers. They rot and
the upkeep is costly.
Mr. Henderson went over the list be bad provided of items needed to complete the park.
He indicated be was going to talk to the banks to see if they would donate funds for the
score boards. The benches for the score keeper will be set up like North Lakes' facility.
He indicated be bas installed pads for picnic tables. He indicated be would like to add
one more stall to each restroom. They are renovating the old concession stand to make
it more useful.
Mr. Payne asked if the restrooms were ADA compliant.
Mr. Henderson indicated they were.
Discussion regarding the sewer.
Discussion regarding reconstruction of the restrooms.
Mr. Payne asked if there was a need to upgrade the current concession stand, or would
it be more advantageous to close it up and use it for storage.
Mr. Henderson indicated be is going to use half of it for storage.
Discussion regarding the concession stand, storage areas and restrooms.
The old concession stand will be used for storage and restrooms.
Nel Armstrong asked if he had considered going to Amco to furnish the stalls for the
restrooms.
Mr. Henderson indicated be has. They did donate the stalls that are currently there.
Discussion continued regarding the stall additions in the bathrooms.
Mr. Henderson indicated be got an estimate on having the parking lot paved. The
estimate was $298,000.00. He indicated that Walmart is planning to resurface their
parking lot, and they are going to give the city the reclaimed asphalt and we will use
that for the paving instead of incurring the $298,000.00.
Discussed curb stops. Mr. Henderson indicated he will take care of getting them. in
place.
Discussed concession stand equipment.
John Payne indicated the Sanger Summer League bas put in an order for three glass
front coolers for the concession stand. They will be for the use of anyone that bas
permission from the City to use the ball parks. They also have included an ice machine,
and a fountain system for soft drinks. They have also purchased a Nacho Cheese
machine, two microwaves, and a new freezer. The actual concession stand construction
will be done by the Denton County Building Association. The proposed completion date
is April. The cement blocks have been delivered, and roofmg material bas been
allocated.
Discussion continued regarding the concession stand.
Mr. Payne indicated they do not have anything allocated for counter tops.
Discussion regarding the upgraded plans for the concession stand.
John Henderson indicated be is going to shut off the North side of the old concession
stand near the sidewalks to prevent cars from being able to cross. He is considering
installing a gate so that be can still get bis equipment in.
Mr. Payne asked if they bad considered removable poles with locks.
Discussion.
Mr. Henderson will look into it.
Mr. Henderson indicated be would like to put in shrubs at the front entrance. Mr.
Harris donated the funds for the fence and asked that the City beautify the area.
Mr. Payne indicated there has been some discussion regarding the railroad possibly
donating a caboose for the park.
Mr. Henderson indicated be would like to put up flags at the park.
Discussion regarding the flags and the lighting for them.
Discussed wiring for the concession stand.
Discussed shade structures. John Henderson will install them out of bis budget.
Discussion regarding landscaping.
Nel Armstrong asked if there was any record of what bas been spent on the park.
City Secretary indicated she only printed this years records.
Discussion.
Mr. Payne indicated he came up with a total of $22,718.00. He felt they should go
ahead and give the City a ceiling of $24,000.00 to complete the items discussed.
Nel Armstrong and Beverly Branch indicated they would even consider going a little
higher.
Mike Lawler asked what if they don't get it done with the amount of money given.
City Secretary indicated the board committed $325,000.00 to Railroad Park. In the
year 2000-2001, they spent $22,083.16. In the year 2001-2002 they spent $91,583.00.
This fiscal year they spent $10,047.00. The only other thing that the 48 Board paid was
infrastructure improvements to Walmart.
Nel Armstrong indicated she felt this has been delayed a long time, and they cannot
move on anything else until this is done.
Mr. Henderson indicated he put the slab down for the concession stand last year, and
he was not sure how it was going to get built. He did not know what direction to take
at times.
Discussion.
John Payne moved to allocate $50,000.00 to be able to fmish the fields based on the
estimations and the costs and the equipment and the procedures that were discussed.
Nel Armstrong indicated it cannot be done. The shades alone will be $48,000.00.
John Henderson indicated they could just drop the shades just on the bleachers and
leave the picnic area open for now.
Ms. Armstrong indicated he could prioritize his list and get as much as he can
accomplished.
Beverly Branch seconded. Motion carried unanimously.
5. Meeting Adjourned.
Approved