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05/12/2008-4B-Minutes-RegularMINUTES: SANGER TEXAS DEVELOPMENT CORPORATION May 12,2008 MEMBERS PRESENT: Vice-President Beverly Branch, Barbara Martin, Glenn Ervin, Jeff Springer, Will Dutton, Scott Stephens MEMBERS ABSENT: John Payne OTHERS PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez, Russell Martin 1. Call Meeting to Order. Vice-President Branch called meeting to order. 2. Approve Minutes: April 14, 2008 Barbara Martin made a correction to the minutes on item #3, 3"' paragraph, to correct the name of the person who made the motion to read Beverly Branch. Motion was made by Barbara Martin to accept the minutes as presented with the one change. Seconded by Glenn Ervin. Motion carried unanimously. 3. Overview of Authorized Expenditures by the 48 Board. City Manager addressed the board with a power point presentation on what is and isn't eligible regarding funding. The 4B board can fund anything the 4A board can do. The presentation included 4A eligible projects which were as follows: land, buildings, equipment, facilities, expenditures, targeted infrastructure and improvements for the creation of primary jobs, streets, rail spurs, water and sewer lines, electric and gas lines, drainage, site improvements, and related improvements that promote or develop expanded business enterprises; job training and some other specific improvements. City Manager indicated the biggest expense the 4B funded was for the infrastructure to Wal-Mart which was $360,000. Barbara Martin indicated this is why she had questions concerning what the 4B can fund. Discussion concerning the funding. A complete overview of 48 eligible projects were as follows: professional and amateur sports facilities, tourist, entertainment, convention facilities, public parks, affordable housing, public transportation, and airports; water supply facilities and water conservation programs with voter approval; land, buildings, equipment, etc. to promote new or expanded business. City Manager explained the funding in regards to these projects. There were other eligible expenses included training seminan covering 48 operations, which is a requirement. The other expense included administrative costs incurred by the City. State Law provides that administrative costs incurred by the City must be reimbuned by the Corporation. The only exception is when there is a 380 agreement which is an economic development agreement. Jeff Springer inquired on the administrative cost and what does it represent. City Manager advised this includes his time, Rose's time and any paperwork done on behalf of the Corporation. The time he spends on economic development can be substantial; .however, it is covered in the monies they transfer to the general fund. A brief overview was given on the ineligible expenses that included City Halls, Fire Stations, Police Stations, Libraries, etc., unless specifically required for a given project; water and sewer plants, rebuilding existing infrastructure just because it is deteriorated; purchasing capital equipment and anything else not specifically authorized. City Manager gave an eumple as follows: if a manufacturer wanted to put in a business and they had to have specific fire protection then it can be done; otherwise it can't be done. Water and sewer plants can only be done if it is for a specific manufactarer or as indicated before with voter approval Brief discussion concerning the Economic Development handbooks provided by the State Comptroller. City Secretary advised she will make sure everyone gets the book. 4. Update on Regional Park. City Manager gave an update on the Regional Park. He talked to Mr. Millar who advised he is in the process of getting appointed executor of his parent's estate. Mr. Millar indicated this will probably be a two-month process and expressed he is stUI interested in selling all or part of the 70 acres. The property will be utilized for a sports- compleL S. Conduct Public Hearing on Expending 48 Funds for Soccer Goals and Streetscape Lighting and Accessories. Vice-President Branch called public bearing to order. There was no one who spoke for or against. Vice-President declared public hearing closed. 6. Consider and Possible Approval of Expending 48 Funds for Soccer Goals and Streetscape Lighting and Accessories. City Manager addressed the Board concerning a summary on the cost for the accessories and the lighting for the Streetscape project. He indicated in a previous meeting he had mentioned it would probably be an additional $35,000 to $40,000 for all the cost, but it is a lot higher than he had estimated. City Manager recommended the benches, metal planters, trash receptacles, be in black to match the light poles. Discussion continued on possibly contacting the vendor in Sanger to see if they can make the planters and trash receptacles. City Manager indicated he did not have a problem with this; however, he expects the business in town not to do the work at a discounted price or for free. Discussion continued. City Manager reviewed the stop sign and the poles that will be used in the project, this will match the poles in the downtown park. City Manager continued with discussion concerning the soccer goals. The soccer goals are made from aluminum to allow them to be moved. Barbara Martin indicated if the goals come with the nets. City Manager advised that the price he has presented does include the nets. The City will probably have one set; however, each team will provide their nets. He bas also talked to Mr. Biggerstaff, Superintendent with Sanger ISO, and he bas given the City permission to place some soccer goals in the Middle School for practice in the interim until the City can get some fields built. His plan is to try to purchase three sets of goals. He bas visited with Bob Koger with the Parks board, who has written several books on soccer and be has suggested for us to purchase two sets of the 9' smaller goals , and one of the 18'. This will allow all the teams to practice. The three sets are about $4S00.00. He will also talk to local manufacturer to get a cost proposal. City Manager indicated that before any expenditure is approved on a project it has to be published and then there is a 60-day protest period. If the public does protest, they have to get 10% of the registered voten to fde a petition then it is taken to voten for approval This seldom happens; however, he needs to start the process. City Manager asked that on the downtown Streetscape-improvements the Board approve up to $57,000 and on the soccer goals to approve up to $4S00.00. He hopes it can be done a lot cheaper. This is the maximum that can be spent. Discussion concening the metal planten. City Manager indicated the consensus of the Board was to try to look for another planter. Jeff Springer made the motion to approve. Seconded by Councilman En-in. Motion carried unanimously. ( The motion was to approve City Manager's recommendation of $57,000 for the Streetscape improvements and to approve up to $4S00.00 for the soccer goals). 7. Review Financials. City Secretary gave a brief oveniew on the rmancials. The sales tax received for April was $18,511.54. 8. Adjounment. Motion made by Will Dutton to adjoun. Seconded by Scott Stephens. Motion carried unanimously.