05/11/2009-4B-Minutes-RegularMINUTES: SANGER TEXAS DEVELOPMENT CORPORATION
May 11,2009
MEMBERS
PRESENT: John Payne, Barbara Martin, Beverly Howard, Scott Stephens, Jeff Springer,
Will Dutton
MEMBERS
ABSENT: Beverly Branch
OTHERS
PRESENT: City Manager Mike Brice, City Secretary/Asst. City Manager Rose Chavez
1. Call Meeting to Order.
President Payne caUed meeting to order.
2. Approve Minutes: March 23, 2009
Motion was made by Beverly Howard to approve the minutes as presented.
Seconded by Will Dutton. Motion carried unanimously.
3. Consider and Possible Action on Additional Funding for the Streetscape Project.
The City Manager proceeded with an update on the Streetscape Project. He
indicated they have been meeting with the contractor to get the final cost for closing
the project. They spent $66,000 more on the road, side streets, and on the resurface
of the road. The original plans did not have the sidewalks extended to the alleys;
they only went part of the way. The sidewalks were extended to the alleys on every
block. The additional amount spent on the sidewalks was about $23,000. They also
moved the Embarq phone line that was going across J"' Street and the one going
down Bolivar. There was an additional $10,000 spent on ramps. The total amount
that was spent was a little over $120,000.00 more than what was planned.
The City Manager asked the 4B Board Members for additional funding up to
$64,000. He advised that the City had $60,000 from street improvements that he
will put toward the project.
President Payne asked if this included everything.
The City Manager indicated that it did. He advised everything had been done and
most of the work has been paid.
President Payne asked for the original amount that the Board agreed to fund on this
project.
The City Manager indicated there were two amounts they agreed to fund. One was
for the project itseH, which was up to $348,000. The other was for $57,000 that
included the planten, light poles, and all the additional items that were not in the
original bid.
Discussion continued concerning the additional funding to finish the project. The
City Manager indicated total expenditure for the project is $525,000.
Barbara Martin indicated that since part of the overage includes Hollingsworth, she
will be abstaining from voting.
Jeff Springer made the motion to approve up to $64,000 additional funding for the
Streetscape project. Seconded by Beverly Howard. Motion carried unanimously.
Barbara Martin abstained.
4. Project Updates:
a) Streetscape
b) Downtown Park
The City Manager advised that the downtown park has been delayed due to the
rain. Everything is on hand and we are just waiting for some dry days to start the
work.
c) Sports Park
The City Manager advised that the closing of the property was Thursday. We are
continuing to prepare a cost on that project to move forward with the bond issue.
The City Council will hold the fint public hearing May 18, 2009. He discussed the
publications, the final hearing, and the approval of the sale of bonds. The tentative
date is set for either the last meeting in June or the fint meeting in July.
The City Manager discussed having a joint meeting with the Parks Board and the
City Council to present the overall plan.
Scott Stephens asked if we will request bids for architect services.
The City Manager indicated that we do not have to bid professional services. He
will send out requests for quotes for architect services. This will give us the
opportunity to select an architect who specializes in sports parks. The management
of the park, once it is designed, can be done in•house. The design and the details are
important to get those done correctly from the beginning.
S. Review Financials
Discussion continued concerning the financials. The balances on the money market
and the certificate of deposits were reviewed. The sales tax revenues were briefly
discussed.
6. Adjournment.
Motion was made by Will Dutton to adjourn. Seconded by Barbara Martin.
Motion carried unanimously.
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