08/21/2007-4A-Minutes-RegularMINUTES: SANGER TEXAS INDUSTRIAL DEVELOPMENT CORPORATION
August 21, 2007
MEMBERS
PRESENT: Richard Muir, Vickie Jenkins, Bill Fuller, Carrroll McNiell, Fred Yeatts
OTHERS
PRESENT: City Manager, Mike Brice, City Secretary/Asst. City Manager Rose Chavez,
Economic Development Director Cecile Carson
1. President Muir called meeting to order.
2. Approval of Minutes
Motion was made by Carroll McNiell to approve the minutes of March 5, 2007 as
presented. Seconded by Fred Yeatts. Motion carried unanimously.
3. Review by-laws and Elect of Officers
Cecile Carson, Economic Development Director addressed the members and advised
that she will come with the updates to the by-laws at the next meeting. There is
some terminology for example the wording of City Administrator to City Manager.
Ms. Carson continued to review some of the changes, some concerning the election
of officers and designation of meeting dates.
Discussed were the meetings to be held quarterly, October, January, April and July.
Meetings to be on the 3 rd week of the month at noon.
The board continued to discuss the election of the officers. Currently, Richard Muir
serves as President. Bill Fuller serves as Vice-President, Fred Yeatts is Treasure
and Vickie Jenkins is Secretary.
Vickie Jenkins made the motion to continue with the officers as they have been into
the
next year. Second Carroll McNiell. Motion carried unanimously.
3. Discuss and Consider Financial Reports and 2006-2007 Budget.
Ms. Carson advised the members that the balance on the loan debt is $184,978.90.
A detail report of sales tax receivables was provided by City Secretary, Rose
Chavez. Discussion continued on revenues and expenditures for 2006/2007 budget
year. A review of the Trial Balance and Financial Reports continued. City
Secretary advised that the money market balance at Prosperity Bank was
$116,693.51 and at First United the certificate of deposit balance was $81,102.01.
The interest rate yielded at First United was better than Prosperity.
Discussed were the total revenues received this budget year. Interests rate on the
investments and the loan.
City Secretary continued with discussions concerning the Trial Balance and the
Financial Reports.
Motion was made to approve financials as presented by Vickie Jenkins, Seconded by
Bill Fuller. Motion carried unanimously.
5. Discuss and Consider the 2007-2008 Budget.
City Manager addressed the board and advised that next year's budget for
Economic Development will be $183,276.00. A review of the expenditures in
Economic Development was given. City Manager discussed the contractual expense
is $70,000 which is the cost for revamping the planning and zoning regulations.
Staff is not sure on the cost; however, he would rather have more than less.
City Manager continued with discussion of the budget for 4A. A review of the
transfer of $40,000 to the General Fund was discussed. City Manager emphasized
his philosophy regarding economic development. He asked the board to take a
different approach on the monies that are transferred to General Fund for economic
development. He would like to see the 4A, 4B and the City to be partners in
economic development. This starts in the money level. He has discussed this with
Council in their budget workshop. The total budget for Economic Development is
$183,000, with 4A and 4B funding a total of $80,000.
Discussion continued regarding the expenditures of the Economic Development and
the revenues that are budgeted for next year.
Bill Fuller expressed that he is interested in accountability on what is the result to
the City. He is interested in positive economic development to show the citizens
what they are getting for their money.
Mr. Brice indicated hard work and the prospects that come along do happen. The
City is competition with everyone else.
Bill Fuller indicated that Ms. Carson has done a good job in working with the City
on getting a master plan in place that is necessary to attract businesses. He
emphasized that from this point on he would like to see positive results.
City Manager continued discussing the importance of all three entities being
supportive of economic development.
Vickie Jenkins questioned the cost for consulting service regarding the revamping of
the Planning and Zoning ordinances.
Discussion continued concerning the cost.
President Muir inquired that in future budgets are they to plan for 15% to 20% of
funding the budget for economic development.
City Manager indicated that is correct unless there are changes.
Discussion continued on 2006/2007 budget amount for projects. City Secretary
advised that the amount that was budgeted was to allocate funds in case the 4A did
fund a project.
The board continued with discussion on the financials, future projects and outlining
the criteria that needed to be place on funding these projects.
Discussion continued with the criteria on funding projects. City Manager indicated
that in his opinion he would recommend that funding is given at the end and not up
front. A business needs to be productive. If they need funding to begin their
business, then this is when a loan can work better. These are both good tools and
they need to be used in the right setting.
President Muir expressed that Mr. Brice's philosophy is wise money management of
people's money.
Motion was made by Vickie Jenkins to approve budget October 1, 2007 to
September 30, 2008. Seconded by Fred Yeatts. Motion carried unanimously.
6 Review Requirements of Attorney General
Cecile Carson, Economic Development Director asked that the board members if
they had completed the Attorney General's requirements for Open Meetings and
Open Records.
Board Members all agreed that they were all in compliance.
7. Possible List of Future Agenda Items
Ms. Carson indicated that they have a couple of items that they will come back to
the board regarding a couple of projects.
President Muir indicated they will plan for a meeting on the 3 rd week of October.
Mr. McNeill inquired on the future agenda item that was to be on this agenda
concerning the incentive policy that board members were asked to review.
The Incentive Policy was provided to the Board and they did not receive any
additional comments from board members. The policy is what they are currently
using since they did not receive any comments from board members.
The study from the University of North Texas was presented to the Council. The
study involved asking major employers information regarding whether the business
planned to expand in the city, what they though of the climate, what they needed
assistance with to either maintain their current business or ---their current
business. The study found that the strongest request was better informed group of
employees. Employers were looking for traditional educational base and to look at
things that would make them grow in their business, such as, marketing, advertising
and promotion and how to work better in their business. She has been working
with the Chamber of Commerce in creating a series of classes that made ultimately
become Leadership Sanger. They received mixed results in working with the city
and the biggest complaint was inability to understand the ordinances. This is the
purpose of the revision of the planning and zoning ordinances, subdivision
ordinances, sign ordinance and business regulations so it can be a more
understanding package.
8. Adjournment.
President Muir adjourned the meeting at 1:07 p.m.
Approved