11/15/2021-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 15, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
1.CALL THE REGULAR MEETING TO ORDER, ESTABLISH A QUORUM,
INVOCATION, AND PLEDGE
2.CITIZEN INPUT:
Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issues
brought up during this section.
3.CONSENT AGENDA:
All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless
requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the
Consent Agenda will be taken up for individual consideration.
A.MINUTES WORK SESSION
Consider the work session minutes from the November 1, 2021, meeting. (Edwards)
B.MINUTES REGULAR SESSION
Consider the regular session minutes from the November 1, 2021, meeting. (Edwards)
C.INTERLOCAL AGREEMENT WITH DENTON COUNTY FIRE PROTECTION
SERVICES
Consider the 20212022 Interlocal Cooperation Agreement Fire Protection Services between
Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor or
City Manager to execute the agreement. (Pennington)
D.INTERLOCAL AGREEMENT WITH DENTON COUNTY AMBULANCE
SERVICES
Consider the 20212022 Interlocal Cooperation Agreement for Ambulance Services between
Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor or
City Manager to execute the agreement. (Pennington)
4.REGULAR AGENDA
A.BLUE STAR INDUSTIAL ADDITION ANNEXATION REQUEST
Consider directing staff to prepare an annexation service plan for property known as A0725A
S.F. Lynch, Tr 13A, being approximately 15.6924 acres and generally located approximately
2240 feet east of I35 and approximately 2425 south of Chisam Rd. (Hammonds)
B.REQUEST FOR QUALIFICATIONS (RFQ) FOR PORTER PARK
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AGENDACITY COUNCIL REGULAR MEETINGMONDAY, NOVEMBER 15, 20217:00 PMHISTORIC CHURCH BUILDING403 N 7TH STREET SANGER, TEXAS1.CALL THE REGULAR MEETING TO ORDER, ESTABLISH A QUORUM,INVOCATION, AND PLEDGE2.CITIZEN INPUT:Citizens are allowed 3 minutes to speak. The City Council is unable to respond or discuss any issuesbrought up during this section.3.CONSENT AGENDA:All items on the Consent Agenda will be acted upon by one vote without being discussed separately unlessrequested by a Councilmember to remove the item(s) for additional discussion. Any items removed from theConsent Agenda will be taken up for individual consideration.A.MINUTES WORK SESSIONConsider the work session minutes from the November 1, 2021, meeting. (Edwards)B.MINUTES REGULAR SESSIONConsider the regular session minutes from the November 1, 2021, meeting. (Edwards)C.INTERLOCAL AGREEMENT WITH DENTON COUNTY FIRE PROTECTIONSERVICESConsider the 20212022 Interlocal Cooperation Agreement Fire Protection Services betweenDenton County and the City of Sanger, Denton County, Texas and authorize the Mayor orCity Manager to execute the agreement. (Pennington)D.INTERLOCAL AGREEMENT WITH DENTON COUNTY AMBULANCESERVICESConsider the 20212022 Interlocal Cooperation Agreement for Ambulance Services betweenDenton County and the City of Sanger, Denton County, Texas and authorize the Mayor orCity Manager to execute the agreement. (Pennington)4.REGULAR AGENDAA.BLUE STAR INDUSTIAL ADDITION ANNEXATION REQUESTConsider directing staff to prepare an annexation service plan for property known as A0725AS.F. Lynch, Tr 13A, being approximately 15.6924 acres and generally located approximately
2240 feet east of I35 and approximately 2425 south of Chisam Rd. (Hammonds)
B.REQUEST FOR QUALIFICATIONS (RFQ) FOR PORTER PARK
RENOVATIONS
Consider a Request for Qualifications (RFQ) for professional design services for renovations
to Porter Park Softball Fields. (Bolz and Bradshaw)
5.INFORMATION ITEMS:
A.DANNENBAUM CONSTRUCTION UPDATE
Construction update regarding IH35 / FM 455 Expansion Project.
6.FUTURE AGENDA ITEMS:
The purpose of this item is to allow the Mayor and members of Council to bring forward items they wish
to discuss at a future meeting, A Council Member may inquire about a subject for which notice has not
been given. A statement of specific factual information or the recitation of existing policy may be given.
Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent
meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of
the Mayor.
7.ADJOURN.
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City
Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and
readily accessible to the general public at all times. Said notice was posted on the following date and
time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting
and shall remain posted until meeting is adjourned.
November 11, 2021, at 4:30 PM
Kelly Edwards, City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. A.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM: Kelly Edwards, City Secretary
ITEM/CAPTION:
MINUTES WORK SESSION
Consider the work session minutes from the November 1, 2021, meeting. (Edwards)
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Approve the minutes as presented.
ATTACHMENTS:
Description Upload Date Type
11012021 CC WS Mins FINAL 11/4/2021 Cover Memo
Page 3
Page 1 of 2
MINUTES
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 1, 2021
6:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmembers: Marissa Barrett,
Allen Chick, Dennis Dillon, and Victor Gann.
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager, Alina Ciocan, City Secretary Kelly
Edwards, City Attorney Hugh Coleman, Director of Finance Clayton Gray,
Development Services Director Ramie Hammonds, and City Engineer Tracy LaPiene.
1. Call Meeting to Order
Mayor Muir called the Work Session to order at 6:00 p.m.
2. LAKES AT LANE RANCH - PRESENTATION
Presentation of proposed Lakes at Lane Ranch Development. (Hammonds)
Director Hammonds introduced the Applicant Casey McGinnis and Engineer Eugene
Middleton. Mr. Middleton provided a presentation and overview of the Lakes at Lane
Ranch.
Discussion ensued regarding R-1 zoning requirements, the flood plain area
throughout the development, cohesiveness with the proposed Comprehensive Plan,
traffic and access to Indian Lane, landscaping of the greenbelt area, trail
connectivity, the proposed Town Homes, the intersection at Marion Road, multi-family
housing, and phasing of the development.
3. CAPITAL IMPROVEMENT PROGRAM PROCESS
Presentation by Engineering on General Capital Improvement Program Project Process.
(LaPiene) No discussion.
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Page 2 of 2
4. Overview of Items on the Regular Agenda
No discussion.
5. Adjourn
There being no further agenda items for discussion, Mayor Muir adjourned the Work
Session at 6:56 p.m.
_______________________________
Thomas E. Muir, Mayor
______________________________
Kelly Edwards, City Secretary
Page 5
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. B.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM: Kelly Edwards, City Secretary
ITEM/CAPTION:
MINUTES REGULAR SESSION
Consider the regular session minutes from the November 1, 2021, meeting. (Edwards)
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
N/A
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Approve the minutes as presented.
ATTACHMENTS:
Description Upload Date Type
11012021 CC REG Mins FINAL 11/4/2021 Cover Memo
Page 6
Page 1 of 4
MINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 1, 2021
7:00 PM
HISTORIC CHURCH BUILDING
403 N 7TH STREET SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu, Councilmembers: Marissa Barrett,
Allen Chick, Dennis Dillon, and Victor Gann.
COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager, Alina Ciocan, City Secretary Kelly
Edwards, City Attorney Hugh Coleman, Director of Finance Clayton Gray, Development
Services Director Ramie Hammonds, and City Engineer Tracy LaPiene.
1. CALL THE REGULAR MEETING TO ORDER, ESTABLISH A
QUORUM, INVOCATION, AND PLEDGE
Mayor Muir called the Regular Session to order at 7:08 p.m.
The invocation given by Councilmember Bilyeu the Pledge of Allegiance was led by
Councilmember Gann.
2. CITIZEN INPUT:
No one addressed the Council.
3. CONSENT AGENDA:
A. MINUTES REGULAR SESSION
Consider the minutes from the October 18, 2021, Council Meeting. (Edwards)
Motion made by Councilmember Chick to approve the consent agenda as
presented. Councilmember Gann seconded the motion. Motion passed unanimously.
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Page 2 of 4
4. REGULAR AGENDA
A. RIDGECREST NORTH, PHASE III - REPLAT
Conduct a public hearing and consider a Replat of Block A, Lot 14 of
Ridgecrest North, Phase III, within the City of Sanger's Extraterritorial Jurisdiction,
being approximately 22.15 acres. (Hammonds)
Mayor Muir opened the public hearing at 7:12 p.m.
Director Hammonds provided an overview of the item stating that the plat met the
Subdivision requirements.
Mayor Muir closed the public hearing at 7:13 p.m.
Motion made by Councilmember Chick to approve the Replat of Block A, Lot 14 of
Ridgecrest North, Phase III, within the City of Sanger's Extraterritorial Jurisdiction, being
approximately 22.15 acres. Councilmember Bilyeu seconded the motion. Motion passed
unanimously.
B. 2800 FM 455 - FUTURE LAND USE MAP AMENDMENT
Conduct a public hearing and consider Ordinance 11-24-21 regarding an
amendment of the Future Land Use Map (FLUM) from Urban Low Density
Residential to Commercial for approximately 2.00 acres of land, generally
located on the north side of FM 455 and approximately 1200 feet east of the
Intersection of Marion Road and FM 455. (Hammonds)
Mayor Muir opened the public hearing at 7:15 p.m.
Director Hammonds provided an overview of the item explain the reasons to amend the
map before the discussion of the Zoning Change request.
Ronald Beard, applicant, spoke in favor of the request. Mayor Muir closed the public
hearing at 7:18 p.m.
Discussion ensued regarding the consistency of uses in the surrounding area and the
current properties with legal non-conforming uses.
Motion made by Councilmember Bilyeu to approve consider Ordinance 11-24-21
regarding an amendment of the Future Land Use Map (FLUM) from Urban
Low-Density Residential to Commercial for approximately 2.00 acres of land,
generally located on the north side of FM 455 and approximately 1200 feet east of the
intersection of Marion Road and FM 455. Councilmember Dillon seconded the motion.
Motion passed unanimously.
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Page 3 of 4
C. 2800 FM 455 - ZONING CHANGE
Conduct a public hearing and consider Ordinance 11-25-21 regarding a zoning change
from A (Agricultural District) to B-2 (Business 2 District) for approximately
2.00 acres of land, generally located on the north side of FM 455 and
approximately 1200 feet East of the intersection of Marion Road and FM 455.
(Hammonds)
The Mayor stated that Staff had provided an overview of this item during the
discussion of the Future Land Use Map amendment.
Mayor Muir opened the public hearing at 7:22 p.m.
No one addressed the Council.
Mayor Muir closed the public hearing at 7:23 p.m.
Discussion ensued regarding the use of the property as a restaurant.
Motion made by Councilmember Chick to approve Ordinance 11-25-21 regarding a zoning
change from A (Agricultural District) to B 2 (Business 2 District) for approximately
2.00 acres of land, generally located on the north side of FM 455 and approximately 1200
feet East of the intersection of Marion Road and FM 455. Councilmember Bilyeu
seconded the motion. Motion passed unanimously.
D. BLUE STAR INDUSTRIAL ADDITION - PRELIMINARY PLAT
Consider a Preliminary Plat of Lots 1-4, Phase 1 and Lots 5-12, Phase 2 of
Blue Star Industrial Addition, being 278.57 acres of the Jose Maria Ruiz Survey,
Abstract Number 1066, and the Benjamin Fynch Survey Abstract Number 725,
Denton County, Texas, located within the City of Sanger and it’s ETJ, and
generally located on the east side of I-35 and approximately 2150 feet south of the
intersection of Chisam Rd and I-35. (Hammonds)
Director Hammonds provided an overview of the item stating that the applicant would be
requesting the annexation of a 15-acre tract.
Discussion ensued regarding Zoning aligning with the proposed Comprehensive Plan, the
phase of platting, access to I-35, utility services, and buffering requirements abutting the
residential areas.
Motion made by Councilmember Bilyeu to approve Preliminary Plat of Lots 1-4, Phase 1
and Lots 5-12, Phase 2 of Blue Star Industrial Addition, being 278.57 aces of the Jose
Marie Ruiz Survey, Abstract Number 1066, and the Benjamin Fynch Survey Abstract
Number 725, Denton County, Texas, located within the City of Sanger and it’s ETJ, and
generally located on the east side of I-35 and approximately 2150 feet south of the
intersection of Chisam Rd and I-35. Councilmember Chick seconded the motion. Motion
passed unanimously.
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Page 4 of 4
E. REQUESTING PARTICIPATION IN TEXAS SMARTBUY PROGRAM
Consider Resolution 11-11-21 requesting participation in the Texas Comptroller
of Public Accounts Cooperative Purchasing Program. (Gray)
Director Gray provided an overview of the item.
Discussion ensued regarding the utilization of the program and purchase cards, cost of
membership, effect on local vendors, reviewing the current Purchasing Policy, and the
application process.
Motion made by Councilmember Dillon to approve Resolution 11-11-21 requesting
participation in the Texas Comptroller of Public Accounts Cooperative Purchasing
Program. Councilmember Barrett seconded the motion. Motion passed unanimously.
5. INFORMATION ITEMS:
A. MONTHLY FINANCIAL STATEMENT - SEPTEMBER 30, 2021
Discussion ensued regarding the use of COVID funding and the restrictions.
B. CAPITAL PROJECTS REPORT - OCTOBER 22, 2021
C. DISBURSEMENTS REPORT - OCTOBER 2021
D. CAPITAL IMPROVEMENT PROGRAM PROCESS
Presentation by Engineering on General Capital Improvement Program Project Process.
(LaPiene) Director LaPiene provided and presentation and overview of the process.
Discussion ensued regarding the impact of new development for water and
wastewater, site preparation for the future of the Wastewater Treatment Plant, elevated
tank storage needs, the Greenspace Plan, Traffic Impact studies, and the difference
between Change Orders and Task Orders.
6. FUTURE AGENDA ITEMS:
No future agenda request.
7. ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 8:50 p.m.
_______________________________
Thomas E. Muir, Mayor
______________________________
Kelly Edwards, City Secretary
Page 10
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. C.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM:
ITEM/CAPTION:
INTERLOCAL AGREEMENT WITH DENTON COUNTY FIRE PROTECTION SERVICES
Consider the 20212022 Interlocal Cooperation Agreement Fire Protection Services between Denton County and the
City of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute the
agreement. (Pennington)
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
Attached for approval is the annual Interlocal Agreement with Denton County for fire protection services. This request
also requires approval of Council authorizing the City Manager or the Mayor to execute the agreement.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval
ATTACHMENTS:
Description Upload Date Type
Page 11
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. C.AGENDA MEETING DATE: November 15, 2021TO: John Noblitt, City ManagerFROM: ITEM/CAPTION:INTERLOCAL AGREEMENT WITH DENTON COUNTY FIRE PROTECTION SERVICESConsider the 20212022 Interlocal Cooperation Agreement Fire Protection Services between Denton County and theCity of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute theagreement. (Pennington)AGENDA TYPE: Consent AgendaACTION REQUESTED: Approval BACKGROUND:Attached for approval is the annual Interlocal Agreement with Denton County for fire protection services. This requestalso requires approval of Council authorizing the City Manager or the Mayor to execute the agreement.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval
ATTACHMENTS:
Description Upload Date Type
20212022 Sanger Fire Interlocal Agreement 11/9/2021 Cover Memo
Exhibit A Fire 11/9/2021 Cover Memo
Page 12
2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 1 of 6
THE COUNTY OF DENTON §
§ SANGER FIRE DEPARTMENT
§
STATE OF TEXAS §
INTERLOCAL COOPERATION AGREEMENT
FIRE PROTECTION SERVICES
THIS AGREEMENT, which has an effective date of October 1, 2021, is made and
entered into by and between Denton County, Texas (“the COUNTY”) and the Sanger Fire
Department (“the AGENCY”).
WHEREAS, the COUNTY is a duly organized political subdivision of the State of
Texas engaged in the administration of county government and related services for the benefit of
the citizens of Denton County; and
WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under
the laws of the State of Texas and engaged in the provision of fire protection services and related
services for the benefit of the citizens of the City of Sanger; and
WHEREAS, the AGENCY is the owner and operator of certain fire protection vehicles
and other equipment designed for the extinguishing of fire and prevention of damage to property
and injury to persons from fire and has in its employ trained personnel whose duties are related
to the use of such vehicles and equipment; and
WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and
contract pursuant to provisions of the Texas Government Code, Chapter 791 and the Texas Local
Government Code, Chapter 352, and
NOW, THEREFORE, the COUNTY and the AGENCY, for the mutual promises,
covenants, Agreements and consideration stated herein, agree as follows:
I.
TERM
The term of this Agreement shall be for the period beginning of October 1, 2021, and
ending September 30, 2022.
II.
SERVICES
The services to be rendered in accordance with this Agreement by the AGENCY are the
fire protection services normally rendered by the AGENCY to citizens of the City of Sanger in
circumstances of emergency, but which services will now be extended to all citizens of the
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2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 2 of 6
COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or
jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this
Agreement and as set forth in “Exhibit A,” attached hereto and incorporated herein by reference.
These services are rendered in consideration of the basic funding and the separate per call fee set
forth in this Agreement for the common good and benefit and to serve the public convenience
and necessity of the citizens of the COUNTY who are not otherwise protected with respect to
fire prevention, extinguishment, safety and rescue services. The services to be rendered are as
follows:
A. The AGENCY shall make available and provide emergency fire prevention,
extinguishment, safety and rescue services within the agreed or specified territory
or jurisdiction of the AGENCY.
B. The AGENCY shall respond to requests for fire protection services made within
the portion of the COUNTY designated as “Sanger” as set out in Exhibit "A".
C. The COUNTY agrees that, in the event a fire in the AGENCY's unincorporated
designated area which the AGENCY considers to be of an incendiary nature and
upon request by the AGENCY, the County Fire Marshal will dispatch
investigation personnel to the fire scene within a response time sufficient to
legally maintain and protect all evidence of said fire and will conduct all
appropriate investigation and assist in the prosecution of any case of arson. The
AGENCY shall not be responsible for investigations of suspected incendiary fires
in the unincorporated areas, but shall cooperate with the County Fire Marshal in
immediately relating all pertinent information possible to the investigator(s).
D. The COUNTY agrees that the County Fire Marshal may assist in the conduct of
appropriate investigations of a fire which the AGENCY considers to be of
incendiary nature in the AGENCY's incorporated area upon request of the
AGENCY.
E. The AGENCY shall submit monthly statements on the Texas Fire Incident
Reporting System's standardized forms to the Denton County Fire Marshal, 3900
Morse St., 2nd Floor, Denton, Texas 76208. This form will serve as the billing
statement to the COUNTY for reimbursement of calls made in the unincorporated
area. The Denton County Fire Marshal shall provide the forms upon request from
the AGENCY.
F. The AGENCY, in the performance of its duties and responsibilities under this
Agreement, shall have the responsibility, within the sole discretion of the officers
and employees of the AGENCY, except as otherwise determined by the Denton
County Fire Marshal, to determine priorities in the dispatching and use of the
AGENCY’s equipment and personnel, and the judgment of any such officer or
employee as to such matters shall be the final determination.
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2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 3 of 6
The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to
serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or his
designated substitute, shall devote sufficient time and attention to insure the performance of all
duties and obligations of the COUNTY under this Agreement and shall provide immediate and
direct supervision of employees, agents, contractors, sub-contractors and/or laborers of the
COUNTY engaged in the performance of this Agreement for the mutual benefit of the
COUNTY and the AGENCY.
III.
PERFORMANCE OF SERVICE
The AGENCY shall devote sufficient time and attention to insure the performance of all
duties and obligations of the AGENCY under this Agreement and shall provide immediate and
direct supervision of the AGENCY’s employees, agents, contractors, sub-contractors and/or
laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY
and the COUNTY.
IV.
COMPENSATION
The COUNTY agrees to pay to the AGENCY for the full performance of services as
provided in this Agreement the sum of $10,000.00, payable upon execution of this Agreement,
and further agrees to pay the sum of $650.00 per fire call in the designated unincorporated areas
of the COUNTY from October 1, 2021 to September 30, 2022. The COUNTY anticipates the
AGENCY to run approximately 345 fire calls for a total funding of $224,250.00 for fire calls.
The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated
to be $234,250.00. The COUNTY will make no payment to the AGENCY for service provided
outside the agreed service district whether by Mutual Aid Agreement or otherwise. The
AGENCY understands and agrees that payment by the COUNTY to the AGENCY shall be
made in accordance with the normal and customary processes and business procedures of the
COUNTY and in conformance with applicable state law.
V.
FINANCIAL RECORDS
The AGENCY agrees to make its financial records available for audit and/or review by
the COUNTY, upon request by the COUNTY.
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2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 4 of 6
VI.
RESPONSIBILITY OF THE COUNTY
The COUNTY, to the extent permitted by law, shall be responsible for the acts,
negligence and omissions of all officers, employees and agents of the COUNTY who are
engaged in the performance of this Agreement.
VII.
RESPONSIBILITY OF THE AGENCY
The AGENCY, to the extent permitted by law, shall be responsible for the acts,
negligence and omissions of all officers, employees and agents of the AGENCY who are
engaged in the performance of this Agreement.
VIII.
APPLICABLE LAW
The COUNTY and the AGENCY understand and agree that liability under this contract
is governed by the Texas Government Code, Chapter 791 and the Texas Local Government
Code, Chapter 352. This Agreement is made in contemplation of the applicability of these laws
to the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be
bound by the above mentioned statutes as they exist as of the date of this Agreement.
IX.
DEFAULT
In the event of default of any of the covenants herein contained, this Agreement may be
terminated at the discretion of the non-defaulting party if such default continues for a period of
ten (10) days after notice to the other party in writing of such default and the intent to terminate
this Agreement due to the default. Unless the default is cured, this Agreement shall terminate.
X.
TERMINATION
This Agreement may be terminated any time, by either the COUNTY or the AGENCY
by giving sixty (60) days advance written notice to the other party. In the event of termination by
either party, the AGENCY shall be compensated pro rata for all services performed to the
termination date together with reimbursable expenses then due as authorized by this Agreement.
In the event of such termination, should the AGENCY be overcompensated on a pro rata basis
for all services performed to the termination date and/or be overcompensated reimbursable
expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation.
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2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 5 of 6
Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise
arise out of this Agreement.
XI.
GOVERNMENTAL IMMUNITY
The fact that the COUNTY and the AGENCY accept certain responsibilities relating to
the rendition of fire protection services under this Agreement as part of their responsibility for
providing protection for the public health makes it imperative that the performance of these vital
services be recognized as a governmental function and that the doctrine of governmental
immunity shall be, and it is hereby, invoked to the extent permitted by law. Neither the
AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived, any immunity
or defense that would otherwise be available to it against claims arising from the exercise of
government powers and functions.
XII.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the COUNTY and the
AGENCY and supersedes all prior negotiations representations and Agreements, either written
or oral. This Agreement may be amended only by written instrument signed by both parties.
XIII.
LAW OF CONTRACT
This Agreement and any of its terms or provisions, as well as the rights and duties of the
parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or
matter, arising under this Agreement shall lie in Denton County, Texas.
XIV.
SEVERABILITY
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions shall remain valid and in full force and
effect to the fullest extent possible.
XV.
AUTHORITY
The undersigned officer or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the parties.
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2021-2022 Interlocal Corporation Agreement – Fire Protection Services/Sanger Page 6 of 6
XVI.
SERVICE AREA
Acceptance of this Agreement constitutes approval of the service area set out in attached
Exhibit “A”.
EXECUTED this _________ day of ___________, 20____.
Denton County, Texas Sanger Fire Department
1 Courthouse Drive, Suite 3100 P.O. Box 1729
Denton, Texas 76208 Sanger, Texas 76266
By By ______________________________
Andy Eads Name ____________________________
Denton County Judge
ATTEST: APPROVED AS TO CONTENT:
By: _________________________ By: _________________________
Denton County Clerk Denton County Fire Marshal
AUDITOR’S CERTIFICATE
I hereby certify that funds are available in the amount of $ to
accomplish and pay the obligation of Denton County under this Agreement.
Denton County Auditor
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Page 19
CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. D.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM:
ITEM/CAPTION:
INTERLOCAL AGREEMENT WITH DENTON COUNTY AMBULANCE SERVICES
Consider the 20212022 Interlocal Cooperation Agreement for Ambulance Services between Denton County and the
City of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute the agreement.
(Pennington)
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
Attached for approval is the annual Interlocal Agreement with Denton County for ambulance services. This request also
requires approval of Council authorizing the City Manager or the Mayor to execute the agreement.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
Page 20
CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. D.AGENDA MEETING DATE: November 15, 2021TO: John Noblitt, City ManagerFROM: ITEM/CAPTION:INTERLOCAL AGREEMENT WITH DENTON COUNTY AMBULANCE SERVICESConsider the 20212022 Interlocal Cooperation Agreement for Ambulance Services between Denton County and theCity of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute the agreement.(Pennington)AGENDA TYPE: Consent AgendaACTION REQUESTED: Approval BACKGROUND:Attached for approval is the annual Interlocal Agreement with Denton County for ambulance services. This request alsorequires approval of Council authorizing the City Manager or the Mayor to execute the agreement.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
20212022 Sanger Ambulance Interlocal Agreement 11/9/2021 Cover Memo
Exhibit A Ambulance 11/9/2021 Cover Memo
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2021-2022 Interlocal Corporation Agreement – Ambulance Services/Sanger Page 1 of 7
THE COUNTY OF DENTON §
§ SANGER FIRE DEPARTMENT -
§ AMBULANCE SERVICES
§
STATE OF TEXAS §
INTERLOCAL COOPERATION AGREEMENT
AMBULANCE SERVICE
THIS AGREEMENT, which has an effective date of October 1, 2021, is made and
entered into by and between Denton County, Texas (“the COUNTY”), and the Sanger Fire
Department (“the AGENCY”).
WHEREAS, the COUNTY is a duly organized political subdivision of the State of
Texas engaged in the administration of county government and related services for the benefit of
the citizens of Denton County; and
WHEREAS, the AGENCY is a non-profit agency, duly organized and operating under
the laws of the State of Texas and engaged in the provision of ambulance services and related
services for the benefit of the citizens of the City of Sanger; and
WHEREAS, the AGENCY is an owner and operator of certain ambulance vehicles and
other equipment designed for the transportation of persons who are sick, infirmed or injured and
has in its employ trained personnel whose duties are related to the treatment of said individuals
and the use of such vehicles and equipment; and
WHEREAS, the COUNTY desires to obtain emergency ambulance and related services
for the benefit of residents of the COUNTY living in unincorporated areas of the COUNTY
which the AGENCY is capable of providing; and
WHEREAS, the provision of emergency ambulance and related services is a
governmental function that serves the public health and welfare and is of mutual concern to both
the COUNTY and the AGENCY; and
WHEREAS, the COUNTY desires to expend County funds to defray the expense of
establishing, operating and maintaining emergency ambulance services in the County; and
WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and
contract pursuant to the provisions of Texas Government Code, Chapter 791 and Texas Health
and Safety Code, Section 774.003, and
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NOW THEREFORE, the COUNTY and the AGENCY, in consideration of the mutual
promises, covenants, and Agreements stated herein, agree as follows:
I.
TERM
The term of this Agreement shall be for the period beginning of October 1, 2021, and
ending on September 30, 2022.
II.
DEFINITIONS
As used herein, the words and phrases hereinafter set forth shall have the meanings as
follows:
A. "Emergency" shall mean any circumstance that calls for immediate action and in
which the element of time in transporting the sick, wounded or injured for
medical treatment is essential to the health or life of a person or persons. Whether
an emergency, in fact, exists is solely up to the discretion of the AGENCY. For
dispatch purposes only, "emergency" shall include, but not be limited to:
1. The representation by the individual requesting ambulance service that an
immediate need exists for the transportation of a person from any location
within the agreed operating area of the AGENCY to a place where
emergency medical treatment may be obtained; or
2. The representation by the individual requesting ambulance service that an
immediate need exists for the transportation of a person from any location
within the agreed operating area of the AGENCY to the closest medical
facility.
B. “Rural area” means any area within the boundaries of the COUNTY, but outside
the corporate limits of all incorporated cities, towns and villages within the
COUNTY.
C. “Urban area” means any area within the corporate limits of an incorporated city,
town or village within the COUNTY.
D. “Emergency ambulance call” means a response to a request for ambulance service
by the personnel of the AGENCY in a situation involving an emergency, as
defined above, by an ambulance vehicle. A single response to a call may involve
the transportation of more than one person at a time, but shall be considered as
only one call.
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2021-2022 Interlocal Corporation Agreement – Ambulance Services/Sanger Page 3 of 7
III.
SERVICES
The services to be rendered under this Agreement by the AGENCY are the ambulance
services normally rendered by the AGENCY to citizens of City of Sanger in circumstances of
emergency, but which services will now be extended to all citizens of the COUNTY residing in
the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the
AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth
in “Exhibit A,” attached hereto and incorporated herein by reference.
It is recognized that the officers and employees of the AGENCY have the duty and
responsibility of rendering ambulance services to citizens of the AGENCY and the COUNTY.
In the performance of these duties and responsibilities, it shall be within the sole responsibility
and discretion of the officers and employees of the AGENCY to determine priorities in the
dispatching and use of such equipment and personnel and the judgment of the officer or
employee shall be final.
The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to
serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or his
designated substitute, shall devote sufficient time and attention to insure the performance of all
duties and obligations of the COUNTY under this Agreement and shall provide for the
immediate and direct supervision of employees, agents, contractors, sub-contractors and/or
laborers of the COUNTY engaged in the performance of this Agreement.
IV.
PERFORMANCE OF SERVICES
The AGENCY shall devote sufficient time and attention to insure the performance of all
duties and obligations of the AGENCY under this Agreement and shall provide immediate and
direct supervision of the AGENCY’s employees, agents, contractors, sub-contractors and/or
laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY
and the COUNTY.
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2021-2022 Interlocal Corporation Agreement – Ambulance Services/Sanger Page 4 of 7
V.
COMPENSATION
COUNTY agrees to pay to the AGENCY an estimated fee of $161,390.00 (amount
rounded to the nearest dollar) based on a funding formula as follows:
1. A fixed sum based on a population percentage .4222 per capita; said sum
computes to $7,021.35.
2. A fixed sum of $244.5652 per ambulance transport for an estimated maximum
amount of $75,815.22. Said sum is based upon 310 transports made by the
AGENCY in fiscal year 2021.
3. A fixed sum based on 113.25 rural miles in the agreed operating territory; said
sum computes to $78,553.78.
The first and third sums are based upon population and mileage figures obtained from the North
Central Texas Council of Governments. The second sum is based upon the definition of an
“ambulance call” for purposes of this Agreement. Payment shall not be allowed for any instance
in which a patient is not transported. Consistent with the reporting procedures described below,
the AGENCY shall receive payment for transporting the patient regardless of the service
delivery area in which the call originated.
Requests for payment shall be submitted on the standardized ambulance transportation
reporting form approved and provided by the COUNTY. It shall be the responsibility of the
AGENCY to fully complete the forms and to provide complete and accurate patient information.
Requests for payment shall be submitted within five (5) days of the performance of service by
the AGENCY. Requests not timely submitted shall not be considered for payment. Requests
for payment may be submitted by personal delivery, U.S. Mail, facsimile or computer telephone
link to the office of the Denton County Fire Marshal. The date of submission shall be the date
the fully documented request is received in said office.
VI.
FINANCIAL RECORDS
The AGENCY agrees to make its financial records available for audit and/or review by
the COUNTY, upon request by the COUNTY.
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2021-2022 Interlocal Corporation Agreement – Ambulance Services/Sanger Page 5 of 7
VII.
RESPONSIBILITY OF THE COUNTY
The COUNTY, to the extent permitted by law, shall be responsible for the acts,
omissions and negligence of all officers, employees and agents of the COUNTY who are
engaged in the performance of this Agreement.
VIII.
RESPONSIBILITY OF THE AGENCY
The AGENCY, to the extent permitted by law, shall be responsible for the acts,
omissions and negligence of all officers, employees and agents of the AGENCY who are
engaged in the performance of this Agreement.
IX.
APPLICABLE LAW
The COUNTY and the AGENCY understand and agree that liability under this contract
is governed by Texas Government Code, Chapter 791 and Texas Health and Safety Code,
Section 774.003. This Agreement is made in contemplation of the applicability of these laws to
the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound
by the above mentioned statutes as they exist as of the date of this Agreement.
X.
DEFAULT
In the event of default of any of the covenants herein contained, this Agreement may be
terminated at the discretion of the non-defaulting party if such default continues for a period of
ten (10) days after notice to the other party in writing of such default and the intent to terminate
this Agreement due to the default. Unless the default is cured, this Agreement shall terminate.
XI.
TERMINATION
This Agreement may be terminated at any time by either the COUNTY or the AGENCY
by giving sixty (60) days advance written notice to the other party. In the event of termination
by either party, the AGENCY shall be compensated pro rata for all services performed to
termination date together with reimbursable expenses then due as authorized by this Agreement.
In the event of such termination, should the AGENCY be overcompensated on a pro rata basis
for all services performed to the termination date and/or be overcompensated for reimbursable
expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation.
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Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise
arise out of this Agreement.
XII.
GOVERNMENTAL IMMUNITY
The fact that the COUNTY and the AGENCY accept certain responsibilities relating to
the rendering of ambulance services under this Agreement as a part of their responsibility for
providing protection for the public health makes it imperative that the performance of these vital
services be recognized as a governmental function and that the doctrine of governmental
immunity shall be, and is hereby, invoked to the extent permitted under the law. Neither the
AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived any immunity
or defense that would otherwise be available to it against claims arising from the exercise of
governmental powers and functions.
XIII.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the COUNTY and the
AGENCY and supersedes all prior negotiations, representations and Agreements, either written
or oral. This Agreement may be amended only by written instrument signed by both parties.
XIV.
LAW OF CONTRACT
This Agreement and any of its terms or provisions, as well as the rights and duties of the
parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or
matter, arising under this Agreement shall lie in Denton County, Texas.
XV.
SEVERABILITY
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions of this Agreement shall remain valid
and in full force and effect to the fullest extent possible.
XVI.
AUTHORITY
The undersigned officer or agents of the parties are the properly authorized officials and
have the necessary authority to execute this Agreement on behalf of the Parties.
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2021-2022 Interlocal Corporation Agreement – Ambulance Services/Sanger Page 7 of 7
XVII.
SERVICE AREA
Acceptance of this Agreement constitutes approval of the service area set out in attached
Exhibit “A”.
EXECUTED this __________ day of ____________, 20____.
COUNTY: AGENCY:
Denton County, Texas Sanger Fire Department
1 Courthouse Drive, Suite 3100 City of Sanger
Denton, Texas 76208 P.O. Box 1729
Sanger, Texas 76266
By: By:
Andy Eads Name _________________________
Denton County Judge Title __________________________
ATTEST: APPROVED AS TO CONTENT:
By: By:
Denton County Clerk Denton County Fire Marshal
AUDITOR’S CERTIFICATE
I hereby certify that funds are available in the amount of $ to
accomplish and pay the obligation of Denton County under this Agreement.
Denton County Auditor
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 4.A.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM: Ramie Hammonds, Development Service Director
ITEM/CAPTION:
BLUE STAR INDUSTIAL ADDITION ANNEXATION REQUEST
Consider directing staff to prepare an annexation service plan for property known as A0725A S.F. Lynch, Tr 13A, being
approximately 15.6924 acres and generally located approximately 2240 feet east of I35 and approximately 2425 south of
Chisam Rd. (Hammonds)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The Blue Star Development Group recently purchased approximately 278 acres of land located east of I35 between
R&L Carriers and Chisam Rd with the intent of creating a 12 lot industrial park. There was a 15.6924 acre tract out of
the B.F. Survey, Abstract Number 725 that had not been annexed into the City of Sanger. The applicants are
requesting that this 15.6924 acre tract be annexed into the City of Sanger.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
N/A
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
N/A
FUNDS:
N/A
STAFF RECOMMENDATION/ACTION DESIRED:
N/A
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CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 4.A.AGENDA MEETING DATE: November 15, 2021TO: John Noblitt, City ManagerFROM: Ramie Hammonds, Development Service DirectorITEM/CAPTION:BLUE STAR INDUSTIAL ADDITION ANNEXATION REQUESTConsider directing staff to prepare an annexation service plan for property known as A0725A S.F. Lynch, Tr 13A, beingapproximately 15.6924 acres and generally located approximately 2240 feet east of I35 and approximately 2425 south ofChisam Rd. (Hammonds)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The Blue Star Development Group recently purchased approximately 278 acres of land located east of I35 betweenR&L Carriers and Chisam Rd with the intent of creating a 12 lot industrial park. There was a 15.6924 acre tract out ofthe B.F. Survey, Abstract Number 725 that had not been annexed into the City of Sanger. The applicants arerequesting that this 15.6924 acre tract be annexed into the City of Sanger. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:N/AFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:N/AFUNDS:N/ASTAFF RECOMMENDATION/ACTION DESIRED:N/A
ATTACHMENTS:
Description Upload Date Type
Annexation Request 11/8/2021 Cover Memo
Petition for Voluntary Annexation 11/8/2021 Cover Memo
Exhibit A 11/8/2021 Cover Memo
Page 31
RE: Voluntary Annexation Request
Attn: John Noblitt
Dear City Manager,
As the owner(s) of the below-referenced property, I (we) would like the City of
Sanger to consider my (our) request for annexation. The property in question is
located at North I35, Sanger TX, 76266. The property is currently undeveloped.
The size of the tract is 15.6924 acres. The reason for this annexation request is to
annex the piece of land into the city limits as part of a current development
project under consideration with the city.
Owner as listed on Deed Sanger Texas Industrial, LLC, Webb Industrial LLC and
Crossland Construction. Any additional information may be obtained by
contacting Tom Walker at 972-497-4394.
Sincerely,
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PETITION FOR VOLUNTARY ANNEXATION
Into the City Limits of the
City of Sanger
Name of Property Owner(s) (please list all owners with interest in the property):
Property Address
_
Street Number Street Name City St Zip
Parcel ID No.:
I, the undersigned property owner of the aforementioned real property, and on behalf of any and
all other property owners with interest in such property, do hereby execute and submit this Petition
for Annexation for the express purpose of requesting that the City of Sanger incorporate my
aforementioned property into the corporate boundaries of the City of Sanger. I hereby certify and
attest that I have the authority to do so, and have been provided such authority by others that have
ownership interest in the property subject to this request/petition.
I, the undersigned, also understand that a “metes and bounds” legal description/survey of the land
applicable to this petition shall be provided as an attachment to this request in order for the City to
take action on this request.
Printed Name
/ /
Signature Date
Local Government Code Chapter 43, Subchapter C – 3, provides the statutory rules for voluntary
annexations in Texas. Legal property owners of land located within the City’s Extraterritorial
Jurisdiction may voluntarily petition for annexation into the City limits. This form may be used to
make a formal request to the Sanger City Manager for your property to be incorporated.
Please include a legal metes and bounds description/survey of the property with a signed letter
and this form, to the City via the following:
U.S. Postal Mail to Ramie Hammonds, Development Service Director, City of Sanger
P.O. Box 1729 Sanger, Texas 76266
Email to: rhammonds@sangertexas.org
N I35 Sanger TX 76266
163094
Sanger Texas Industrial, LLC
Thomas L. Walker
10 12 2021
Webb Industrial LLC
Crossland Construction
Page 33
Exhibit A
Being approximately 15.6924 acres of land out of the B.F. LYNCH SURVEY, ABSTRACT NUMBER
725 situated in Denton County, Texas, being a portion of a called Tract 1- 211.36 acre tract of
land conveyed to Sanger Texas Industrial, LLC and Webb Industrial, LLC by deed of record in
Document Number 2021-85260 of the Official Records of Denton County, Texas, also known as
Denton County Appraisal District Parcel Number 163094, Tract 13A:
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CITY COUNCIL AGENDA MEMO
AGENDA ITEM NO. 4.B.
AGENDA MEETING DATE: November 15, 2021
TO: John Noblitt, City Manager
FROM: Shani Bradshaw, Director of Economic Development and Jim Bolz, Director of Public Works
ITEM/CAPTION:
REQUEST FOR QUALIFICATIONS (RFQ) FOR PORTER PARK RENOVATIONS
Consider a Request for Qualifications (RFQ) for professional design services for renovations to Porter Park Softball
Fields. (Bolz and Bradshaw)
AGENDA TYPE: Regular
ACTION REQUESTED: Approval
BACKGROUND:
The softball fields at Porter Park have not been updated in many years. The proposed renovations to all three softball
fields include moving the current location of home plate to the correct distance from backstop and moving all the fields
in conjunction with the move, including infield dirt, outfield grass, irrigation, fences, and foul poles with a design that will
allow highs school level, little league and higher men's and women's softball teams to use use the fields. Other
improvements include new scoreboards on each fields.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
Legal has reviewed the Request for Qualifications.
The 4B Economic Development Board request City Council to consider approving the Request for Qualifications for
professional design services for renovations to Porter Park Softball Fields.
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
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CITY COUNCIL AGENDA MEMOAGENDA ITEM NO. 4.B.AGENDA MEETING DATE: November 15, 2021TO: John Noblitt, City ManagerFROM: Shani Bradshaw, Director of Economic Development and Jim Bolz, Director of Public WorksITEM/CAPTION:REQUEST FOR QUALIFICATIONS (RFQ) FOR PORTER PARK RENOVATIONSConsider a Request for Qualifications (RFQ) for professional design services for renovations to Porter Park SoftballFields. (Bolz and Bradshaw)AGENDA TYPE: RegularACTION REQUESTED: Approval BACKGROUND:The softball fields at Porter Park have not been updated in many years. The proposed renovations to all three softballfields include moving the current location of home plate to the correct distance from backstop and moving all the fieldsin conjunction with the move, including infield dirt, outfield grass, irrigation, fences, and foul poles with a design that willallow highs school level, little league and higher men's and women's softball teams to use use the fields. Otherimprovements include new scoreboards on each fields. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:Legal has reviewed the Request for Qualifications. The 4B Economic Development Board request City Council to consider approving the Request for Qualifications forprofessional design services for renovations to Porter Park Softball Fields. FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:NAFUNDS:NA
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval.
ATTACHMENTS:
Description Upload Date Type
RFQ Porter Park Softball Fields 11/10/2021 Cover Memo
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
Request for Qualifications
Design Services for Renovations to Porter Park
Softball Fields #1, #2, and #3
The City of Sanger is soliciting qualifications from firms, partnerships, and corporations for
design services for renovations to softball fields #1, #2, and #3 at Porter Park located at 2201
S. Stemmons Freeway in Sanger, TX 76266. Services require expertise in the design of multi-
use, softball fields in the South.
The City intends to contract with one firm to develop a working design/plan that is acceptable
to the City of Sanger (“the City”) and the City of Sanger 4B Development Corporation (“4B”)
to:
• Develop a multi-use, softball field re-design to replace the existing fields at Porter
Park;
• Prepare drawings, specifications and contract documents for the project;
• Provide estimates of project cost at appropriate stages of the design project;
• Assist the City in advertising the project for bids and execution of a contract for the
construction work;
• Provide inspection and contract administration services during construction;
• Provide a combined short-term and long-term operations and maintenance plan.
I. Project Description
Softball fields #1, #2, and #3 are current fields at Porter Park located at 2201 S.
Stemmons Freeway in Sanger, TX 76266. Field #1, #2, and #3 are softball fields that
have not been updated in many years.
The proposed renovations to all three softball fields include moving the current
location of home plate to the correct distance from backstop and moving all the field in
conjunction with the move, including infield dirt, outfield grass, irrigation, fences, and
foul poles with a design that will allow high school level, little league and higher men’s
and women’s softball teams to use the field. Other improvements include new
scoreboards on each field. The field design should meet all ADA requirements for
accessibility.
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
It shall be the firm’s responsibility to ensure that the design and contract documents
provide for a functional field that can be delivered within the limits of the established
budget for the project. To ensure cost-effective delivery, the firm shall provide up- to-
date and professionally-developed cost estimates; provide clear, detailed and
unambiguous contract documents; specify estimated cost of materials and construction
techniques; develop bid schedules that, if necessary, will allow flexibility in making
post-bid adjustments to the size and scope of the construction contract to be awarded;
and prepare designs and solicitations that maximize competitive interest in the work.
II. Scope of Services to be Provided
The firm hired will work under the direction of City of Sanger in cooperation with the
City of Sanger 4B Development Corporation. The following is a general outline of the
required basic services. The selected firm shall perform, at a minimum, the following
tasks:
1. Conduct an initial project meeting with City and 4B representatives to assure a
full understanding of the vision for the field and the requirements for the
project.
2. Conduct a site investigation (to include an assessment of prevailing
geotechnical conditions, utilities, ground conditions, and other environmental
constraints, accessibility, etc.) as necessary to provide a multi-use softball field
design.
3. Prior to initiating the facility construction drawings, develop plan and
conceptual drawings to serve as the basis of design for various softball
amenities that will convey the concept and overall look of the field to be
approved by the City and the 4B.
4. Develop a preliminary estimated construction cost for the proposed improvements.
5. Prepare architectural/construction drawings, specifications and contract
documents for the improvements, and develop a budget that conforms to the
funding constraints outlined above. Consult regularly with the City and 4B
regarding the progress of design and the implications for cost.
6. Conduct a 60% and a final design review meeting with the designated City and
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
4B representatives. Provide written cost estimates at the initiation of design and
at the 60% and final design review meetings.
7. Develop a preliminary milestone schedule for the design, permitting,
advertisement/bid, and construction of the project.
8. Provide a colored site rendering as required by the City for its use in
publicizing the project.
9. Prepare construction documents for advertisement and bid.
10. Conduct a pre-bid conference.
11. Conduct a preconstruction conference.
12. Provide necessary copies of the contract documents and assist the City in
receiving bids for the work. Taking into account the bids received and the budget
limitations, prepare a letter giving the firm’s recommendation of award. Assist
the City in the preparation and execution of a construction contract with the
selected contractor.
13. Upon the direction of the City issue a notice-to-proceed.
14. Provide inspection and contract administration services during and immediately
following construction. Maintain records of changes during construction. Upon
project completion, furnish three paper sets and one electronic copy of the
contract record drawings. Assist the City in obtaining full completion and
satisfaction from the contractor and in the enforcement of product guarantees.
15. Provide a combined short-term and long-term operations and maintenance plan.
III. Evaluation & Selection
The City and 4B will evaluate proposals and select the respondent that they judge to be
best qualified to perform the scope of work outlined above. The City shall be the agent
for the construction contract and shall be the sole judge of its own best interests, the
proposals, and any resulting development agreement and/or sales contract. The City’s
decisions shall be final.
The evaluation criteria for this Statement of Qualifications shall include but shall not
be limited to the following:
• Overall responsiveness to the RFQ
• Qualifications and experience of the respondent
• Specific experience with multi-use softball fields.
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
• Unique strengths or capabilities of the respondent team
• Such other factors as the City and 4B may deem relevant
The qualification evaluation and selection process will follow the following general
timeline. The City reserves the right to change this schedule to meet the needs of City
staff, the selection committee, and the City Council.
RFQ Issued: DATE
Proposals due: DATE and TIME
A review committee consisting of City and 4B representatives will review all proposals
and may interview a shortlist of respondents and make a recommendation to the City
Council. After selection of the respondent deemed best qualified, City and 4B
representatives will enter into negotiations with the respondent.
The City may request additional information from respondents at any time prior to the
final approval of a selected respondent. The City reserves the right to select one or
none of the respondents. The City will select what, in its sole judgment, it determines
will be in the best interest of the City.
All submittals shall become the property of the City, and, after the selection process,
will be a part of the public record.
IV. Response Requirements
Responses shall include the following information, presented in this order:
A. Cover Letter: On firm letterhead, please identify the principal contact, providing
the name, title, street address, email address, and telephone number, as well as all
persons authorized to make representations for the respondent. The letter must
indicate the type of organization of the respondent (e.g., partnership, corporation,
limited liability company, joint venture, etc.). The letter must briefly summarize the
respondent’s proposal and be signed by an authorized agent of the respondent.
B. Qualifications and Experience: Please summarize the respondent’s design
experience, including:
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
1. Examples of similar projects undertaken by the respondent.
2. Administrative capacity to undertake the project.
3. Overall quality of the design team as shown by their previous experience,
as well as that of their principals and participants.
4. Expertise in designing high-quality projects of similar scope and scale.
5. Experience in the local DFW market or similar markets.
6. Proposed development team members.
C. Legal Disclosure: Disclose any judgments, bankruptcies, legal proceedings, or
conflicts of interest to projects the respondent has developed, owned, or has a
substantial ownership interest in.
D. References: Submit three references for similar projects. If possible, include
contacts at other municipalities you have worked with. Include name, title,
telephone number and email address for the person to be contacted.
All respondents shall submit six (6) printed copies of their proposal and one electronic copy
in pdf format in a sealed package or envelope marked “Porter Park Field Renovations”.
Responses must be delivered to:
City of Sanger
Parks Department |
Jennifer Shumate
201 Bolivar Street
Sanger, TX 76266
Proposals must be received no later than DATE & TIME
V. Questions & Information Requests
Any amendments or addenda to this RFQ will be posted on the City’s website and
distributed directly to respondents known to have the RFQ. To ensure you are sent the
latest information regarding this request, you must register as an interested respondent
by submitting your contact information to Jennifer Shumate
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
(jshumate@sangertexas.org). The City will distribute any amendments or addenda by
email.
Questions about the RFQ may be directed in writing to Jennifer Shumate, Parks
Department, at jshumate@sangertexas.org. Contact regarding the RFQ with any
persons other than Jennifer Shumate, including both other City staff or City elected
officials, may result in the disqualification of the submitted response to the RFQ.
All respondent communications with the City will be considered confidential prior to
the opening of responses.
VI. Terms & Conditions
A. The City retains the right to use any or all ideas presented in any proposal. The
selection or rejection of the proposal does not affect this right.
B. Supplemental materials will not be accepted after the proposals have been opened
unless requested by the City.
C. The City reserves the right to amend, modify, or withdraw this RFQ for any reason,
or no reason whatsoever.
D. The City reserves the right to negotiate with any respondent.
E. The City reserves the right to reject any proposal or all proposals if deemed to be in
the best interest of the City. The City reserves the right to waive informalities in the
RFQ.
F. No respondent may withdraw their proposal for a period of ninety (90) days from
the response date.
G. All responses to this RFQ and documents are subject to the Texas Open Records
Act.
H. The selection of a designer is subject to the approval of the City by its City Council,
at its sole discretion.
I. The City will not be liable for any expenses incurred by a respondent in replying to
this RFQ or for expenses incurred by the successful respondent during the
negotiation of a development agreement between the respondent and the City.
VII. Scoring for Request for Qualifications
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
Item 1: Submission Requirements: 5 Points
A. Submission requirements detailed in this RFQ met (deadline, deliverables, etc).
Item 2: Firm Information and Interest: 15 Points
A. Provide the following information:
• Legal name of the firm
• Location of Office that will be conducting the work
• Contact Person(s)
B. Provide a statement of interest for the project including a brief summary of the
proposal and be signed by an authorized agent of the respondent.
Item 3: Proposed Team Experience: 50 Points
A. Examples of similar projects undertaken by the respondent.
B. Administrative capacity to undertake the project.
C. Overall quality of the design team as shown by their previous experience, as well as
that of their principals and participants.
D. Expertise in designing high-quality projects of similar scope and scale.
E. Experience in the local DFW market or similar markets.
F. Proposed development team members.
Item 3: Project Approach: 30 Points
A. Explain how the team will approach the project. Discuss proposed method for
helping the City ultimately develop the best overall plan for the project.
B. Provide up-to-date cost estimates for entirety of project and bid schedule.
VIII. Conflicts of Interest
The Texas Ethics Commission adopted the attached Conflict of Interest Questionnaire (Form
CIQ pursuant to Texas Local Government Code Chapter 176, as amended. For questions about
these forms, please see the Texas Ethics Commission at:
https://ethics.state.tx.us/forms/CIQ.pdf
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
Proposer shall answer each question in the attached Form CIQ in relation to the following
individuals and submit a completed form with its proposal:
Local Government Officer Title
Thomas Muir Mayor
Marissa Barrett Councilmember
Gary Bilyeu Councilmember
Dennis Dillon Councilmember
Allen Chick Councilmember
Victor Gann Councilmember
John Noblitt City Manager
Alina Ciocan Assistant City Manager
Jeriana Staton Human Resources
Hugh Coleman City Attorney
Jonathan Perkins Interim Police Chief
John Payne 4B Economic Development Board
Eddie Piercy 4B Economic Development Board
Beverly Howard 4B Economic Development Board
Jeff Springer 4B Economic Development Board
Carrie Bilyeu 4B Economic Development Board
William Lascor 4B Economic Development Board
Stephanie Wood 4B Economic Development Board
Sue Allison 4A Economic Development Board
Nancy McAlister 4A Economic Development Board
Shannon Gann 4A Economic Development Board
Drew Hall 4A Economic Development Board
Christopher Kundrock 4A Economic Development Board
Shani Bradshaw Economic Development Director
Tracy LaPiene Engineering Director
Local Government Officer Title
Ramie Hammonds Development Services Director
David Pennington Fire Chief
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PO Box 1729 | 201 Bolivar Street ● Sanger, TX 76266 ● 940-458-2059
Clayton Gray Finance Director
James Bolz Public Works Director
Audrey Tolle Library Director
Kelly Edwards City Secretary
Christy Dyer Court Administrator | Deputy City Secretary
SELECTION COMMITTEE MEMBERS NOT LISTED ABOVE MAY INCLUDE:
1. Jennifer Shumate, Parks and Recreation Coordinator
2. Meghann Piercy, Public Works Administrator
3. Tyler Sievert, Parks and Recreation | Keep Sanger Beautiful Board
4. Brad Shumate, Parks and Recreation | Keep Sanger Beautiful Board
5. David Zipper, Parks and Recreation | Keep Sanger Beautiful Board
6. Cale Trail, Parks and Recreation | Keep Sanger Beautiful Board
Disclosure of Interested Parties
Prior to entering into a contract that is over one million dollars in value, the Proposer must
submit a “Certificate of Interested Parties” Form, in accordance with Texas Government Code
Section 2252.908, as amended. Within 30 days of receipt of the form, the City must submit a
copy to the Texas Ethics Commission. The Certificate of Interested Parties form is attached.
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