02/03/2020-CC-Minutes-Work SessionCITY OF SANGER, TEXAS
MINUTES: WORK SESSION CITY COUNCIL MEETING
Monday, February 3, 2020 6:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; Councilmember
Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; Public
Works Director Jim Berman; Director of Development Services Ramie Hammonds; Planner Muzaib
Riaz; Police Officer Josh Bishop.
1.Call Meeting to Order
There being a full quorum present at the February 3, 2020 Work Session, the meeting was called to
order by Mayor Muir at 6:03 p.m.
2.Comprehensive Plan Update
Presentation on Comprehensive Plan by Rick Leisner of Norris Design and Jason Claunch of
Catalyst Commercial.
Director of Development Services Ramie Hammonds provided a background and introduction to
the Item. She advised that staff issued a Request for Qualifications (RFQ) to create a new City of
Sanger Comprehensive Plan. The City received ten responses and formed a team and scored
them. Norris Design was the number one choice and received the highest score. She noted there is
a companion item on the City Council Regular Agenda tonight for Council to consider selecting
Norris Design and negotiation of the contract. She introduced the team for the Comprehensive
Project, Rick Leisner of Norris Design and Jason Claunch of Catalyst Commercial to present the
project. They each gave a brief background of their company, staff, and projects which they have
worked on. In unison, they each summarized the process of Comprehensive Planning and Branding
of the community together in a cohesive package to bring revenue streams back into the community
and downtown Sanger. They noted that this would be an interactive procedure which would include
input from staff, Council, Boards, and citizens through several steering committee meetings. They
noted that public engagement is an important component of the formation of the plan such as
speaking with stakeholders in the community, property owners, and understanding their concerns
and hearing the opportunities they would like to present. The also involve citizens of the community
for input on the different looks of development as to what they want Sanger to look like and feel
like, and the development suggested is compatible with the brand of the characteristics of the
community. He noted that there will also be an opportunity for public engagement which will be a
direct link to their website on the City of Sanger's website showing the presentations of the plans so
that if citizens cannot make the meetings, they will be able to go to the website and review
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CITY OF SANGER, TEXASMINUTES: WORK SESSION CITY COUNCIL MEETINGMonday, February 3, 2020 6:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark; Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; PublicWorks Director Jim Berman; Director of Development Services Ramie Hammonds; Planner MuzaibRiaz; Police Officer Josh Bishop. 1.Call Meeting to OrderThere being a full quorum present at the February 3, 2020 Work Session, the meeting was called toorder by Mayor Muir at 6:03 p.m. 2.Comprehensive Plan UpdatePresentation on Comprehensive Plan by Rick Leisner of Norris Design and Jason Claunch ofCatalyst Commercial.Director of Development Services Ramie Hammonds provided a background and introduction tothe Item. She advised that staff issued a Request for Qualifications (RFQ) to create a new City ofSanger Comprehensive Plan. The City received ten responses and formed a team and scoredthem. Norris Design was the number one choice and received the highest score. She noted there isa companion item on the City Council Regular Agenda tonight for Council to consider selectingNorris Design and negotiation of the contract. She introduced the team for the ComprehensiveProject, Rick Leisner of Norris Design and Jason Claunch of Catalyst Commercial to present theproject. They each gave a brief background of their company, staff, and projects which they haveworked on. In unison, they each summarized the process of Comprehensive Planning and Brandingof the community together in a cohesive package to bring revenue streams back into the communityand downtown Sanger. They noted that this would be an interactive procedure which would includeinput from staff, Council, Boards, and citizens through several steering committee meetings. Theynoted that public engagement is an important component of the formation of the plan such asspeaking with stakeholders in the community, property owners, and understanding their concernsand hearing the opportunities they would like to present. The also involve citizens of the communityfor input on the different looks of development as to what they want Sanger to look like and feellike, and the development suggested is compatible with the brand of the characteristics of thecommunity. He noted that there will also be an opportunity for public engagement which will be a
direct link to their website on the City of Sanger's website showing the presentations of the plans so
that if citizens cannot make the meetings, they will be able to go to the website and review
documents and provide comments online. They summarized an overview of the process, and the
draft schedule, noting the first stage as defining the status of the community, gathering significant
public input, and interviewing stakeholders in the community to find out what community goals and
projects for the future are in Sanger. The second stage is the vision aspect of the community; and,
after a set of goals is established they will go through the process of developing three different unique
scenarios for community wide and the downtown area. They will also do a fiscal analysis on what
each of the scenarios can do for the city. The scenarios will also include the downtown area which
is a vital part of the community. Each of those scenarios will then be evaluated and a series of public
meetings will be held. They noted that it is not usually one particular scenario that is voted on but
may combine different components of each different scenario presented to create a preferred
scenario. The preferred scenario then would be defined and another public meeting would occur
with buy in and community approval (approximately in October) and then in the last few months,
they would begin the technical components of writing the plan which would include the thoroughfare
plan, parks and trail plan, economic implementation and strategy and touching upon some
development code recommendations which will address some of the transitions which would have to
happen between code and development of the community. They stressed the importance of
branding , that it is not only just a logo, but sets a goal of defining a new community brand which
would focus on economic development, lifestyle, community, and housing development with
emphasis on what we are trying to achieve in our community. They summarized that they would
provided implementation strategies and noted that this would also include a possible series of
opportunities for funding, etc There was brief discussion as to qualifications and timeline to
complete the project. It was noted that it would be approximately 12 to 14 months for the project
to be completed to make sure that it has all of the details completed. Mayor Pro Tem Bilyeu noted
that they have touched on every item on his list and he appreciated that they were so detailed.
Mayor Muir noted we are looking forward to the process and briefly discussed the meeting
processes and the large number of people which would be involved in forming the plan and the fact
that their opinions would matter in this process. Prompted by questioning by Mayor Muir, Ramie
Hammonds provided the reasons the committee chose this group over the others. She advised that
their past experience working with communities that were similar sized communities and the success
of those communities. Their excitement level and their vision as to what what they envisioned for the
future of our City, and the fact that they were a very well rounded group and touched on all aspects
of the plan and did not focus on any one specific area, but included everything (parks, roads, zoning)
with equal importance.
3.5G Small Cell Policy and Design Manual
Staff Update on City of Sanger 5G Small Cell Policy and Design Manual.
City Planner Muzaib Riaz was recognized to present the 5G Small Cell Policy and Design Manual.
He explained that 5G is an upgrade of 4G wireless infrastructure. The 5G system is more high
frequency and can carry more data but also requires a different structure in the rightofway than 4G
did because the towers and nodes have to be located closer together. Where 4G antennas required
approximately two miles apart, the 5G antennas require about 300 feet apart. On December 28,
2018 there were regulations put into place by the FCC and the Texas Local Governmetn Code
which establish Shot Clocks for permitting approval, permitting fees and also limits on local
government controls on where they can limit requirements of installation of small wireless
infrastructure. This is why it is necessary to have some regulations in place before this comes to our
community. We have consulted with HR Green to assist with formulation of the 5G Small Cell
Policy and Design Manual. He summarized the 5G Small Cell Policy and Design Manual noting that
it establishes uniform standards to address issues presented by the network nodes and that they do
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CITY OF SANGER, TEXASMINUTES: WORK SESSION CITY COUNCIL MEETINGMonday, February 3, 2020 6:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Bilyeu; Councilmember Marissa Barrett; CouncilmemberDennis Dillon; Councilmember David Clark; Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; City Engineer Tracy LaPiene; PublicWorks Director Jim Berman; Director of Development Services Ramie Hammonds; Planner MuzaibRiaz; Police Officer Josh Bishop. 1.Call Meeting to OrderThere being a full quorum present at the February 3, 2020 Work Session, the meeting was called toorder by Mayor Muir at 6:03 p.m. 2.Comprehensive Plan UpdatePresentation on Comprehensive Plan by Rick Leisner of Norris Design and Jason Claunch ofCatalyst Commercial.Director of Development Services Ramie Hammonds provided a background and introduction tothe Item. She advised that staff issued a Request for Qualifications (RFQ) to create a new City ofSanger Comprehensive Plan. The City received ten responses and formed a team and scoredthem. Norris Design was the number one choice and received the highest score. She noted there isa companion item on the City Council Regular Agenda tonight for Council to consider selectingNorris Design and negotiation of the contract. She introduced the team for the ComprehensiveProject, Rick Leisner of Norris Design and Jason Claunch of Catalyst Commercial to present theproject. They each gave a brief background of their company, staff, and projects which they haveworked on. In unison, they each summarized the process of Comprehensive Planning and Brandingof the community together in a cohesive package to bring revenue streams back into the communityand downtown Sanger. They noted that this would be an interactive procedure which would includeinput from staff, Council, Boards, and citizens through several steering committee meetings. Theynoted that public engagement is an important component of the formation of the plan such asspeaking with stakeholders in the community, property owners, and understanding their concernsand hearing the opportunities they would like to present. The also involve citizens of the communityfor input on the different looks of development as to what they want Sanger to look like and feellike, and the development suggested is compatible with the brand of the characteristics of thecommunity. He noted that there will also be an opportunity for public engagement which will be adirect link to their website on the City of Sanger's website showing the presentations of the plans sothat if citizens cannot make the meetings, they will be able to go to the website and reviewdocuments and provide comments online. They summarized an overview of the process, and thedraft schedule, noting the first stage as defining the status of the community, gathering significantpublic input, and interviewing stakeholders in the community to find out what community goals andprojects for the future are in Sanger. The second stage is the vision aspect of the community; and,after a set of goals is established they will go through the process of developing three different uniquescenarios for community wide and the downtown area. They will also do a fiscal analysis on whateach of the scenarios can do for the city. The scenarios will also include the downtown area whichis a vital part of the community. Each of those scenarios will then be evaluated and a series of publicmeetings will be held. They noted that it is not usually one particular scenario that is voted on butmay combine different components of each different scenario presented to create a preferredscenario. The preferred scenario then would be defined and another public meeting would occurwith buy in and community approval (approximately in October) and then in the last few months,they would begin the technical components of writing the plan which would include the thoroughfareplan, parks and trail plan, economic implementation and strategy and touching upon somedevelopment code recommendations which will address some of the transitions which would have tohappen between code and development of the community. They stressed the importance ofbranding , that it is not only just a logo, but sets a goal of defining a new community brand whichwould focus on economic development, lifestyle, community, and housing development withemphasis on what we are trying to achieve in our community. They summarized that they wouldprovided implementation strategies and noted that this would also include a possible series ofopportunities for funding, etc There was brief discussion as to qualifications and timeline tocomplete the project. It was noted that it would be approximately 12 to 14 months for the projectto be completed to make sure that it has all of the details completed. Mayor Pro Tem Bilyeu notedthat they have touched on every item on his list and he appreciated that they were so detailed. Mayor Muir noted we are looking forward to the process and briefly discussed the meetingprocesses and the large number of people which would be involved in forming the plan and the factthat their opinions would matter in this process. Prompted by questioning by Mayor Muir, RamieHammonds provided the reasons the committee chose this group over the others. She advised thattheir past experience working with communities that were similar sized communities and the successof those communities. Their excitement level and their vision as to what what they envisioned for thefuture of our City, and the fact that they were a very well rounded group and touched on all aspectsof the plan and did not focus on any one specific area, but included everything (parks, roads, zoning)with equal importance. 3.5G Small Cell Policy and Design ManualStaff Update on City of Sanger 5G Small Cell Policy and Design Manual.City Planner Muzaib Riaz was recognized to present the 5G Small Cell Policy and Design Manual.He explained that 5G is an upgrade of 4G wireless infrastructure. The 5G system is more highfrequency and can carry more data but also requires a different structure in the rightofway than 4Gdid because the towers and nodes have to be located closer together. Where 4G antennas requiredapproximately two miles apart, the 5G antennas require about 300 feet apart. On December 28,2018 there were regulations put into place by the FCC and the Texas Local Governmetn Codewhich establish Shot Clocks for permitting approval, permitting fees and also limits on localgovernment controls on where they can limit requirements of installation of small wirelessinfrastructure. This is why it is necessary to have some regulations in place before this comes to ourcommunity. We have consulted with HR Green to assist with formulation of the 5G Small Cell
Policy and Design Manual. He summarized the 5G Small Cell Policy and Design Manual noting that
it establishes uniform standards to address issues presented by the network nodes and that they do
not adversely affect the use of streets, sidewalks, alleys, parkways and other public ways and
places; vehicular and pedestrian traffic; the operation of facilities lawfully located in public right of
way or public property; the ability of the City to protect the environment, including the prevent of
damage to trees; the character of residential and historic areas, and city parks in which network
nodes may be installed and the rapid deployment of network nodes to provide the benefits of
wireless services which means they have to be approved within certain time limits, etc. Some of the
regulations are designated by the both the FCC and the Texas Local Government Code and there
are some differences in the requirements. The City of Sanger is going with the more restrictive
requirements so we are in compliance with both regulatory agencies.
4.Complete Count Committee Update
Staff Update on Complete Count Committee.
Director of Development Services Ramie Hammonds provided a brief update regarding the
Complete Count Census Committee. She noted that they have sent out over 21 invitations to
community leaders, managers at the RV and Mobile Home parks, Crisis Center, First Refuge, with
an emphasis on some of the individuals which would be hard to count. There have been 10
responses back and the first meeting was held last Thursday. It was a successful meeting and once
everyone understood the purpose and what the Census could do for us. They have sent these
individuals links to all of the information for the Census including Social Media information, posters,
flyers for them to start spreading the word. The next meeting will be toward the end of February
and March is when the actual census goes out and they want to be prepared when that happens.
There will be a few days offered at the library to help people to fill out the documents and the school
district is also going to open their facility and have that available for parents. She summarized
additional efforts to encourage participation in the Census. There was brief discussion regarding the
amount of homeless within our school district. She noted that the school district is going to be a
great champion for this cause and she really appreciated their participation. She also recognized the
churches and other group efforts all of the entities willing to be involved. Everyone participating
was very enthusiastic once they realized what the counts could do for the future of Sanger.
5.Overview of Items on the Regular Agenda
There was no overview of items on the agenda.
6.Adjourn
There being no further discussion, Mayor Muir adjourned the meeting at 6:55 p.m.
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