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04/20/2020-CC-Minutes-RegularCITY OF SANGER, TEXAS MINUTES: REGULAR CITY COUNCIL MEETING Monday, April 20, 2020 7:00 PM 502 Elm Street, Sanger, Texas IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE Meetings will temporarily be held via teleconference and will not be held at Sanger City Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic or videoconference meetings of government bodies that are accessible to the public to decrease large groups of people from assembling in order to advance the public health goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirement that government officials and members of the public be physically present at a meeting location. A recording of the telephone conference will be made available to the public in accordance with the Open Meetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please email citysecretary@sangertexas.org and indicate which item you would like to comment on. You will need to provide the City Secretary your name, address, and the name, and/or number you are calling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will be called in the order they were received and will be provided an opportunity to comment. You may also provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item if you do not wish to speak, and they will be emailed to the Mayor and Councilmembers before the meeting. Please provide your comments or requests to comment for all items no later than one (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password to join the meeting. A tollfree number is available and noted on the list below: Meeting ID: 951 5736 3031 Password: 576309 Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 301 715 8592 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 253 215 8782 US 888 475 4499 US Tollfree 877 853 5257 US Tollfree COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett; Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark. COUNCIL MEMBERS ABSENT: Page 1 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 20, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree877 853 5257 US TollfreeCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark. COUNCIL MEMBERS ABSENT: None. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; City Secretary Cheryl Price;Public Works Director James Berman; Librarian/Social Media Laura Klenke. 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as present by teleconference constituting a quorum. There being a quorum present, the April 20, 2020 Regular City Council Meeting was called to order at 7:02 p.m. by Mayor Muir. Councilmember Dillon provided the Invocation. Mayor Muir summarized that this meeting is being held by teleconference in accordance with the Open Meeting rules set out by Governor Abbott Effective March 16, 2020 with the goal to reduce large groups of people from assembling and in order to slow the spread of Coronavirus (COVID19). 2.CITIZEN INPUT: Mayor Muir solicited any citizens who wished to speak during citizen participation. There were no citizens who wished to speak. 3.CONSENT AGENDA: a.Approval of Minutes 1.City Council Regular Meeting Minutes 04062020 City Council Regular Meeting Minutes for April 6th, 2020. A motion was made by Councilmember Clark to approve the Consent Agenda as presented The motion was seconded by Councilmember Chick. The vote was called by the City Secretary and the following Yea/Nay votes were recorded: Mayor Pro Tem Bilyeu voted Yea Councilmember Barrett voted Yea Councilmember Dillon voted Yea Councilmember Chick voted Yea Councilmember Clark voted Yea The motion to approve carried unanimously (50 vote). 4.Consider Any Items Removed from Consent Agenda. REGULAR AGENDA 5.Update on Ground Storage Tanks Discussion on Change Orders for Repairs on Acker Street and Cowling Road Ground Storage Tanks. Page 2 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 20, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree877 853 5257 US TollfreeCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price;Public Works Director James Berman;Librarian/Social Media Laura Klenke.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the April 20, 2020 RegularCity Council Meeting was called to order at 7:02 p.m. by Mayor Muir. Councilmember Dillonprovided the Invocation. Mayor Muir summarized that this meeting is being held by teleconference inaccordance with the Open Meeting rules set out by Governor Abbott Effective March 16, 2020with the goal to reduce large groups of people from assembling and in order to slow the spread ofCoronavirus (COVID19). 2.CITIZEN INPUT:Mayor Muir solicited any citizens who wished to speak during citizen participation. There were nocitizens who wished to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 04062020City Council Regular Meeting Minutes for April 6th, 2020.A motion was made by Councilmember Clark to approve the Consent Agenda as presented Themotion was seconded by Councilmember Chick. The vote was called by the City Secretary and thefollowing Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Update on Ground Storage TanksDiscussion on Change Orders for Repairs on Acker Street and Cowling Road Ground Storage Tanks. Jim Berman Director of Public Works briefed the Council on the discussion item. He noted that on February 3, 2020 Maguire Iron, Inc. was selected to provide the professional full service maintenance for water storage facilities for one of our elevated storage tanks and our ground storage tanks. During the process of renovating the Acker Street tank it was discovered that all of the interior beams were severely corroded at the point where rest on the inner support plat, as well as where the beams are connected at the tank sidewall. During the process of renovating Cowling Road Tank much of the same conditions were found. When taking the air vent off of the Acker Street Tank it was determined that the condition of the inside of the tanks was beyond what was expected. A detailed report, photos, and summary of repairs was provided by Mcguire Iron, Inc. The following three recommended options were presented and discussed: 1. Proceed as planned with renovation; assess structure postabrasive blast. Provide minor steel repair and/or replacement as needed. Cost to complete the above work: $575/hour plus materials. 2. Remove and replace all of the roof beams (30) with new, 6” Cchannel beams of similar construction of the original beams. Replacing only sections of the beams would be as costly as full replacement. Keep the current roof plates and abrasive blast per the original scope of work. Any holes caused by the SSPCSP#10 blast would be plated over with full seam welds. Cost to complete the above work: $125,000.00. 3. Remove and replace the entire roof structure and plates if current steel condition is beyond repair. The city has two installation options: Install a roof of similar construction to the current design or Install a selfsupporting dome roof; Roof would require no beams, posts, or additional bracing on the tank interior or exterior, leaving a smooth surface on the tank interior. This would increase the life of the tank roof over the interior beam option. Cost to complete the above work: $235,000.00 for either option. Jack Powell and Roxanne Bagwell of Maguire Iron, Inc., were present to answer any questions. Director of Public Works James Berman summarized the three options and noted that he would choose Option 2. Noting he did not like the fact that Option 1 is time and materials with no set limit for completion and Option 3 is quite expensive with the consideration that we have other tanks we will need to also do maintenance on. Mayor Muir noted that Mr. Berman is preparing a complete report of what we are looking at for repair of all of the tanks so we can begin the maintenance. Jack Powell provided his opinion of Options 2 and 3, and the pros and cons of the dome roof versus the flat roof (less expensive option) design noting that the dome roof would be more modern longer lasting preferred choice with less required maintenance. There was discussion regarding going with the dome roof and the additional cost associated with it. Public Works Director, Jim Berman noted that there are several other tanks that need maintenance and we need to stretch the dollars to take care of all of the infrastructure. Discussion ensued regarding the ages of the tanks and the conditions and even the suggestion of building a new larger tank to take the place of two of the tanks. Mr. Powell noted that replacement cost would be quite a bit less than a new tank. It was noted that the plan is to do a comprehensive look on the rest of the system. Director of Public Works, Jim Berman noted that tonight, this is a change order for just a portion of what will need to be done. The choice for tonight is for two different items; No. 1 is $75,000 for repair of the Acker Street tank, and the other item is for a choice for repair of the Cowling Road ground storage tanks. It was noted that a portion of these repairs would be funded by the extra bond monies. There will be a more comprehensive look at the rest of the system and the City will have to come up with funding for three more wells and two more elevated storage tanks. Jack Page 3 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 20, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree877 853 5257 US TollfreeCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price;Public Works Director James Berman;Librarian/Social Media Laura Klenke.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the April 20, 2020 RegularCity Council Meeting was called to order at 7:02 p.m. by Mayor Muir. Councilmember Dillonprovided the Invocation. Mayor Muir summarized that this meeting is being held by teleconference inaccordance with the Open Meeting rules set out by Governor Abbott Effective March 16, 2020with the goal to reduce large groups of people from assembling and in order to slow the spread ofCoronavirus (COVID19). 2.CITIZEN INPUT:Mayor Muir solicited any citizens who wished to speak during citizen participation. There were nocitizens who wished to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 04062020City Council Regular Meeting Minutes for April 6th, 2020.A motion was made by Councilmember Clark to approve the Consent Agenda as presented Themotion was seconded by Councilmember Chick. The vote was called by the City Secretary and thefollowing Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Update on Ground Storage TanksDiscussion on Change Orders for Repairs on Acker Street and Cowling Road Ground StorageTanks.Jim Berman Director of Public Works briefed the Council on the discussion item. He noted that onFebruary 3, 2020 Maguire Iron, Inc. was selected to provide the professional full servicemaintenance for water storage facilities for one of our elevated storage tanks and our groundstorage tanks. During the process of renovating the Acker Street tank it was discovered that all ofthe interior beams were severely corroded at the point where rest on the inner support plat, as wellas where the beams are connected at the tank sidewall. During the process of renovating CowlingRoad Tank much of the same conditions were found. When taking the air vent off of the AckerStreet Tank it was determined that the condition of the inside of the tanks was beyond what wasexpected. A detailed report, photos, and summary of repairs was provided by Mcguire Iron, Inc. The following three recommended options were presented and discussed:1. Proceed as planned with renovation; assess structure postabrasive blast. Provide minor steelrepair and/or replacement as needed. Cost to complete the above work: $575/hour plusmaterials.2. Remove and replace all of the roof beams (30) with new, 6” Cchannel beams of similarconstruction of the original beams. Replacing only sections of the beams would be as costly asfull replacement. Keep the current roof plates and abrasive blast per the original scope ofwork. Any holes caused by the SSPCSP#10 blast would be plated over with full seamwelds. Cost to complete the above work: $125,000.00.3. Remove and replace the entire roof structure and plates if current steel condition is beyondrepair. The city has two installation options: Install a roof of similar construction to the currentdesign or Install a selfsupporting dome roof; Roof would require no beams, posts, oradditional bracing on the tank interior or exterior, leaving a smooth surface on the tankinterior. This would increase the life of the tank roof over the interior beam option. Cost tocomplete the above work: $235,000.00 for either option.Jack Powell and Roxanne Bagwell of Maguire Iron, Inc., were present to answer any questions. Director of Public Works James Berman summarized the three options and noted that he wouldchoose Option 2. Noting he did not like the fact that Option 1 is time and materials with no set limitfor completion and Option 3 is quite expensive with the consideration that we have other tanks wewill need to also do maintenance on. Mayor Muir noted that Mr. Berman is preparing a completereport of what we are looking at for repair of all of the tanks so we can begin the maintenance. Jack Powell provided his opinion of Options 2 and 3, and the pros and cons of the dome roofversus the flat roof (less expensive option) design noting that the dome roof would be more modernlonger lasting preferred choice with less required maintenance. There was discussion regardinggoing with the dome roof and the additional cost associated with it. Public Works Director, JimBerman noted that there are several other tanks that need maintenance and we need to stretch thedollars to take care of all of the infrastructure. Discussion ensued regarding the ages of the tanksand the conditions and even the suggestion of building a new larger tank to take the place of two ofthe tanks. Mr. Powell noted that replacement cost would be quite a bit less than a new tank. It was noted that the plan is to do a comprehensive look on the rest of the system. Director of Public Works, Jim Berman noted that tonight, this is a change order for just a portion ofwhat will need to be done. The choice for tonight is for two different items; No. 1 is $75,000 forrepair of the Acker Street tank, and the other item is for a choice for repair of the Cowling Roadground storage tanks. It was noted that a portion of these repairs would be funded by the extra bond monies. There will be a more comprehensive look at the rest of the system and the City will have to come up with funding for three more wells and two more elevated storage tanks. Jack Powell offered that they could spread the work over 6 to 7 years, so from a budgetary standpoint, the City is not looking at a large capital outlay. There was general discussion regarding how the repairs and maintenance would be handled and it was noted that both wells need to be repaired and would remain online. There was general discussion regarding the funding and repairs being staggered over some budgetary cycles and the best solutions for the longevity of the improvements. City Manager Alina Ciocan noted that she would get with Finance Director Clayton Gray regarding the options which will be submitted tor Council consideration for the change order and proposed budget amendment at the next meeting. Mayor Muir noted that this was just a discussion item. Mayor Pro Tem Bilyeu noted he would like to know where we stand for the repair of the rest of the infrastructure. Councilmember Clark noted that the dome roof would be the best option; however, the problem was maintenance which will not be a problem so technically we could go with a flat room as long as the facility is maintained. He noted that they possibly may need to add some more vents so the chlorine would not to eat the beams so quickly. Mr. Powell agreed with Councilmember Clark and he explained how they would maintain the tank if it began to show corrosion, that they want to stay on top of it. There was continued discussion on additional maintenance details regarding painting/coating, engineering, and design recommendations. Mayor Pro Tem Bilyeu noted that he wants them to come forward with detailed recommendations, what do we need to do to improve our situation. Mr. Powell noted that after repairs this is a very comprehensive maintenance program and that the City will never be in this position again. In summary, it was noted that there was a general census of the Council that the Acker Street Change order for $75,000 move forward to the next Council meeting and that more information was needed for the repair of the Cowling Road ground storage tanks. Staff would get with Finance and Mcguire and discuss the options and costs to bring forward to Council in more detail depending on what the rest of the infrastructure looks like and possibly spread over more time. Mr. Powell noted he would like to come to Texas and look at the rest of the tanks next week and provide a basic CIP report and what would be needed in the next five to seven years. 6.INFORMATION ITEMS: a.Monthly Financial Report February 29, 2020 b.Capital Projects Recap April 13, 2020 c.Letter from Waste Connections re: COVID19 Letter from Waste Connections re: COVID19 d.Atmos Energy Corporation MidTex 2019 IRA Filing Atmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update. Mayor Muir summarized the Information Items and there was brief discussion regarding Capital Projects and Financials. 7.FUTURE AGENDA ITEMS: Page 4 CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 20, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rulesto allow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference willbe made available to the public in accordance with the Open Meetings Act, upon written requestfor up to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. In order to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an itemif you do not wish to speak, and they will be emailed to the Mayor and Councilmembers beforethe meeting. Please provide your comments or requests to comment for all items no later thanone (1) hour before the meeting. The public may dial one of the the following numbers and enter the Meeting ID and Password tojoin the meeting. A tollfree number is available and noted on the list below:Meeting ID: 951 5736 3031Password: 576309Dial by your location+1 346 248 7799 US (Houston)+1 669 900 9128 US (San Jose)+1 301 715 8592 US+1 312 626 6799 US (Chicago)+1 646 558 8656 US (New York)+1 253 215 8782 US888 475 4499 US Tollfree877 853 5257 US TollfreeCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price;Public Works Director James Berman;Librarian/Social Media Laura Klenke.1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the April 20, 2020 RegularCity Council Meeting was called to order at 7:02 p.m. by Mayor Muir. Councilmember Dillonprovided the Invocation. Mayor Muir summarized that this meeting is being held by teleconference inaccordance with the Open Meeting rules set out by Governor Abbott Effective March 16, 2020with the goal to reduce large groups of people from assembling and in order to slow the spread ofCoronavirus (COVID19). 2.CITIZEN INPUT:Mayor Muir solicited any citizens who wished to speak during citizen participation. There were nocitizens who wished to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 04062020City Council Regular Meeting Minutes for April 6th, 2020.A motion was made by Councilmember Clark to approve the Consent Agenda as presented Themotion was seconded by Councilmember Chick. The vote was called by the City Secretary and thefollowing Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.Update on Ground Storage TanksDiscussion on Change Orders for Repairs on Acker Street and Cowling Road Ground StorageTanks.Jim Berman Director of Public Works briefed the Council on the discussion item. He noted that onFebruary 3, 2020 Maguire Iron, Inc. was selected to provide the professional full servicemaintenance for water storage facilities for one of our elevated storage tanks and our groundstorage tanks. During the process of renovating the Acker Street tank it was discovered that all ofthe interior beams were severely corroded at the point where rest on the inner support plat, as wellas where the beams are connected at the tank sidewall. During the process of renovating CowlingRoad Tank much of the same conditions were found. When taking the air vent off of the AckerStreet Tank it was determined that the condition of the inside of the tanks was beyond what wasexpected. A detailed report, photos, and summary of repairs was provided by Mcguire Iron, Inc. The following three recommended options were presented and discussed:1. Proceed as planned with renovation; assess structure postabrasive blast. Provide minor steelrepair and/or replacement as needed. Cost to complete the above work: $575/hour plusmaterials.2. Remove and replace all of the roof beams (30) with new, 6” Cchannel beams of similarconstruction of the original beams. Replacing only sections of the beams would be as costly asfull replacement. Keep the current roof plates and abrasive blast per the original scope ofwork. Any holes caused by the SSPCSP#10 blast would be plated over with full seamwelds. Cost to complete the above work: $125,000.00.3. Remove and replace the entire roof structure and plates if current steel condition is beyondrepair. The city has two installation options: Install a roof of similar construction to the currentdesign or Install a selfsupporting dome roof; Roof would require no beams, posts, oradditional bracing on the tank interior or exterior, leaving a smooth surface on the tankinterior. This would increase the life of the tank roof over the interior beam option. Cost tocomplete the above work: $235,000.00 for either option.Jack Powell and Roxanne Bagwell of Maguire Iron, Inc., were present to answer any questions. Director of Public Works James Berman summarized the three options and noted that he wouldchoose Option 2. Noting he did not like the fact that Option 1 is time and materials with no set limitfor completion and Option 3 is quite expensive with the consideration that we have other tanks wewill need to also do maintenance on. Mayor Muir noted that Mr. Berman is preparing a completereport of what we are looking at for repair of all of the tanks so we can begin the maintenance. Jack Powell provided his opinion of Options 2 and 3, and the pros and cons of the dome roofversus the flat roof (less expensive option) design noting that the dome roof would be more modernlonger lasting preferred choice with less required maintenance. There was discussion regardinggoing with the dome roof and the additional cost associated with it. Public Works Director, JimBerman noted that there are several other tanks that need maintenance and we need to stretch thedollars to take care of all of the infrastructure. Discussion ensued regarding the ages of the tanksand the conditions and even the suggestion of building a new larger tank to take the place of two ofthe tanks. Mr. Powell noted that replacement cost would be quite a bit less than a new tank. It was noted that the plan is to do a comprehensive look on the rest of the system. Director of Public Works, Jim Berman noted that tonight, this is a change order for just a portion ofwhat will need to be done. The choice for tonight is for two different items; No. 1 is $75,000 forrepair of the Acker Street tank, and the other item is for a choice for repair of the Cowling Roadground storage tanks. It was noted that a portion of these repairs would be funded by the extrabond monies. There will be a more comprehensive look at the rest of the system and the City willhave to come up with funding for three more wells and two more elevated storage tanks. JackPowell offered that they could spread the work over 6 to 7 years, so from a budgetary standpoint,the City is not looking at a large capital outlay. There was general discussion regarding how therepairs and maintenance would be handled and it was noted that both wells need to be repaired andwould remain online. There was general discussion regarding the funding and repairs beingstaggered over some budgetary cycles and the best solutions for the longevity of the improvements. City Manager Alina Ciocan noted that she would get with Finance Director Clayton Gray regardingthe options which will be submitted tor Council consideration for the change order and proposedbudget amendment at the next meeting.Mayor Muir noted that this was just a discussion item. Mayor Pro Tem Bilyeu noted he would liketo know where we stand for the repair of the rest of the infrastructure. Councilmember Clark notedthat the dome roof would be the best option; however, the problem was maintenance which will notbe a problem so technically we could go with a flat room as long as the facility is maintained. Henoted that they possibly may need to add some more vents so the chlorine would not to eat thebeams so quickly. Mr. Powell agreed with Councilmember Clark and he explained how they wouldmaintain the tank if it began to show corrosion, that they want to stay on top of it. There wascontinued discussion on additional maintenance details regarding painting/coating, engineering, anddesign recommendations. Mayor Pro Tem Bilyeu noted that he wants them to come forward withdetailed recommendations, what do we need to do to improve our situation. Mr. Powell noted thatafter repairs this is a very comprehensive maintenance program and that the City will never be in thisposition again.In summary, it was noted that there was a general census of the Council that the Acker StreetChange order for $75,000 move forward to the next Council meeting and that more information wasneeded for the repair of the Cowling Road ground storage tanks. Staff would get with Finance andMcguire and discuss the options and costs to bring forward to Council in more detail depending onwhat the rest of the infrastructure looks like and possibly spread over more time. Mr. Powell notedhe would like to come to Texas and look at the rest of the tanks next week and provide a basic CIPreport and what would be needed in the next five to seven years. 6.INFORMATION ITEMS:a.Monthly Financial Report February 29, 2020b.Capital Projects Recap April 13, 2020c.Letter from Waste Connections re: COVID19Letter from Waste Connections re: COVID19d.Atmos Energy Corporation MidTex 2019 IRA FilingAtmos Energy Corporation MidTex Division Interim Rate Adjustment (IRA) Filing Update.Mayor Muir summarized the Information Items and there was brief discussion regarding CapitalProjects and Financials. 7.FUTURE AGENDA ITEMS: Mayor Pro Tem Bilyeu asked if Economic Development Director Shani Bradshaw could provide an update to City Council with what the present needs are in the business community. 8.ADJOURN. There being no further agenda items, Mayor Muir adjourned the meeting at 8:02 p.m. Page 5