04/06/2020-CC-Minutes-RegularCITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
Monday, April 6, 2020 7:00 PM
502 Elm Street, Sanger, Texas
IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE
Meetings will temporarily be held via teleconference and will not be held at Sanger City
Hall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to
allow telephonic or videoconference meetings of government bodies that are accessible to the
public to decrease large groups of people from assembling in order to advance the public health
goal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). The
suspension temporarily removes the requirement that government officials and members of the
public be physically present at a meeting location. A recording of the telephone conference will be
made available to the public in accordance with the Open Meetings Act, upon written request for
up to 90 days after the official minutes of the meeting are approved.
If you plan to speak or provide public comments during the meeting please email
citysecretary@sangertexas.org and indicate which item you would like to comment on. You will
need to provide the City Secretary your name, address, and the name, and/or number you are
calling into the conference with for recognition purposes to allow you to speak during the item. In
order to facilitate Public Hearings during the meeting, each name on the speaking list will be
called in the order they were received and will be provided an opportunity to comment. You may
also provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item if
you do not wish to speak, and they will be emailed to the Mayor and Councilmembers before the
meeting. Please provide your comments or requests to comment for all items no later than one
(1) hour before the meeting.
The public may dial one of the the following numbers and enter the meeting ID/Access Code to
join the meeting. A tollfree number is available and noted on the list below:
Telephone Number Meeting ID: 148 794 3597
Dial by your location:
US: +1 (470) 8692200
US: +1 (720) 9027700
US: +1 (773) 2319226
US: +1 (469) 4450100
US: +1 (623) 4049000
US: +1 (888) 3911839 Toll Free
Meeting ID: 148 794 3597
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.
COUNCIL MEMBERS ABSENT:
None.
Page 1
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services Ramie
Hammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/Librarian
Laura Klenke; Economic Development Director Shani Bradshaw.
1.Call Meeting to Order (Roll Call to Establish Quorum).
Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as present
by teleconference constituting a quorum. There being a quorum present, the March 16, 2020
Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will be
held by teleconference in accordance with the Open Meeting rules set out by Governor Abbott
Effective March 16, 2020 with the goal to reduce large groups of people from assembling and in
order to slow the spread of Coronavirus (COVID19).
Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Council
and audience indulge him a moment to provide a brief Invocation given the state of the Country at
this time.
2.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 03162020
Approve of the City Council Work Session Minutes for the March 16, 2020 Work
Session.
2.City Council Regular Meeting Minutes 03162020
Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.
3.City Council Emergency Meeting 03272020
Approve the City Council Emergency Meeting Minutes for the March 27, 2020
Meeting.
Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, in
the introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievert
who introduced himself noting that he has about 12 years of municipal experience...". City Secretary
Cheryl Price noted she would make the correction.
A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented with
the typographical error correction noted by Mayor Muir. The motion to approve was seconded by
Councilmember Dillon. There was no discussion. The motion was called by the City Secretary and
the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Page 2
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
3.Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
4.203 E Chapman Drive SUP
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding a
Specific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately
4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of the
Intersection of FM 455 and Sable Creek Blvd.
Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director of
Development Services Ramie Hammonds provided a summary of the item. The subject property is
zoned I1 Industrial District. This district allows the proposed use of a Quick Services Food and
Beverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the same
use which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 through
Ordinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting a
new SUP to be approved to allow them to continue their use. The property is approximately 4.94
acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossing
is proposing a food truck area in their development and is planning to include Pepperbelly BBQ.
Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subject
property. One (1) response was received back in favor of the SUP. The Planning and Zoning
Commission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that the
SUP will expire at the time of development of Stephens Town Crossing or 5 years after going into
effect, whichever is less. Staff is recommending approval with the conditions on the original SUP
which have all been met.
Mayor Muir invited anyone who wished to speak during the public hearing and requested they
provide name and address for the record.
Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated that
he has been in business for four to five years and the new owners are willing to let him have the food
truck in their food court if the development goes through. He stated he would like to stay in the
location and continue with his business. He feels he has become a staple in the town especially in
helping the schools and asked if the Council could find it in their hearts to let him stay.
Mayor Muir invited anyone else who wished to speak during the public hearing. There being no
further citizens noted who wished to speak the public hearing was closed at 7:12 p.m.
Mayor Muir summarized and asked if there were any additional questions the Council has for staff
or the owner.
Councilmember Chick asked if this covered the whole 4 acres. Development Director Ramie
Hammonds noted it would cover the entire tract but the SUP limits the size of the building to 128
Page 3
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner.
Councilmember Chick asked if this covered the whole 4 acres. Development Director Ramie
Hammonds noted it would cover the entire tract but the SUP limits the size of the building to 128
square feet. She summarized the additional conditions noted in the staff report. They have met all of
those conditions with the exception of the new fiveyear stipulation. There was brief discussion
regarding the five year stipulation and it was noted that once Stephens Town Crossing developed,
that this SUP would go away at the point of development which was defined as when they start
tearing down buildings and moving dirt on the land/displacement of the building and construction that
is there now. Stephens Towne Crossing would have specific requirements/site plan to outline the
uses within the proposed development for this type of use.
Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and noted
concern that they may not be the ones that own or develop the property in five years from now.
Mayor Muir noted that this is a good point and maybe it should be worded in as developed in any
manner, or something more generic than Stephens Towne Crossing. He asked what staff would
recommend. Director of Development Services, Ramie Hammonds stated that she felt that was a
good idea that it should be for any development of that site or change of the current use of the
property. There was also discussion regarding the change of ownership of the property. It was
noted that this would not preclude them from coming in and requesting another SUP.
A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding a
Specific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately
4.9461 acres of land, zoned as Industrial District (I1), and generally located north of the
intersection of FM 455 and Sable Creek Blvd with the following conditions (deleting Stephens
Towne Crossing in Item No. 1 and adding to any development of that parcel/property):
1. The SUP will expire at the time of any development of the parcel/property, or 5 years after
going into effect, whichever is less.
2. The SUP will expire upon abandonment of the quick service food and beverage shop for a
period of ninety (90) days.
3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.
4. No night time operation of the business is permitted without adequate lighting.
5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in day
one conditions throughout life of the SUP.
6. Maximum building site of 128 square feet.
7. Minimum setback between building and parking area of fifteen (15) feet.
8. A wooden walkway or other approval surface must be provided between building and parking
area.
The motion was seconded by Councilmember Dillon.
The motion was called by the City Secretary and the following Yea or Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
5.Salas Addition Minor Plat
Page 4
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).
5.Salas Addition Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being
5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately
900 Feet West of the Intersection of I35 Service Road and Lois Road West.
Director of Development Services Ramie Hammonds summarized the item. The applicant is
proposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lots
will have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on the
public ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. The
property is located in the City of Sanger ETJ and subdivision regulations apply. The applicant is
requesting a variance from the following regulations in the Subdivision Ordinance:
1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should be
rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existing
or proposed street by frontage on such street. Residential lots shall front on residential class streets.
Staff has reviewed the plat and provided comments. Applicant has addressed staff comments and
plat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civil
construction plans required with this plat will be provided as soon as they are completed. Staff has
found the plat to be substantially in compliance with the Subdivision Regulations and recommends
approval with a condition that civil/construction plans must be approved before the plat is filed with
the variances noted above. The Planning and Zoning Commission unanimously approved (60) the
minor plat on March 9th, 2020.
There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil construction
plans needed to be complete before the plat is approved. The City Engineer Tracy LaPiene
provided some details as to what civil plan issues needed completion before the plat was filed. He
noted that the applicant has advised him that they have hired an engineer to complete the items.
Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of properties
which were adjacent to her property, residential with barns and horses. She noted at this time, they
are just trying to cover the items that Tracy LaPiene is requiring.
Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds noted
that it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It was
also discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which was
adequate frontage.
There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve the
minor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,
and generally located North of Lois Road and Approximately 900 Feet West of the Intersection of
I35 Service Road and Lois Road West with the following variances and subject to approval of the
civil plans before the minor plat is filed:
1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should be
rectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
Page 5
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depth
to width should not ordinarily exceed two and onehalf to one (2.5:1).
2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existing
or proposed street by frontage on such street. Residential lots shall front on residential class streets.
The motion was seconded by Councilmember Barrett.
The motion was called by the City Secretary and the following Yea/Nay votes recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Yea
Councilmember Clark voted Yea
The motion to approve carried unanimously (50 vote).
6.Sanger Meadow Addition Phase 2 Final Plat
Consider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,
Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of Metz
Road and Approximately 300 Feet North of the Intersection of Metz Road and View Road.
Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.
6. Director of Development Services Ramie Hammonds was recognized to summarize the item.
The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of Sanger
Meadows Addition. The property is located in the ETJ of the City of Sanger. It will be served by
Bolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of Sanger
Meadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.
City of Sanger Planning and Engineering comments have been provided to the applicant. Applicant
has provided a revised plat that has been reviewed by staff and all staff comments for the plat have
been addressed.
A preliminary plat for the proposed development was approved by City Council on December 2,
2019 with the following variances:
1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking on
Metz Road).
2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).
3. Section 10.105.6.B Lots to exceed block length.
The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 Sanger
Meadows Addition Final Plat on March 9th, 2020. Staff recommends approval.
Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has been
pulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision and
revisions to the City Code in regard to reviewing independently the plat and the civil engineering
plans as separate items. He noted that all of the comments related to these two items have been
addressed; however the civil construction plans which were submitted were incomplete. The
subdivision could not be physically constructed off of the plans that have been submitted. He gave
examples that the grading plan has no numbers, no elevations, etc. When the engineer submitted it
he understood it was incomplete and was making a submittal just to make a submittal and was going
Page 6
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gave
examples that the grading plan has no numbers, no elevations, etc. When the engineer submitted it
he understood it was incomplete and was making a submittal just to make a submittal and was going
to address the outstanding issues at a later date. Since that time the engineer has not addressed any
of the civil comments. He quoted from City Code and noted that he is comfortable that, in general
the plat requirements have been met, but until the actual design is completed for the drainage and
gave some examples and noted that his major concerns were with the drainage and the grading of
the properties, the geotechnical report did not have a paving recommendation to a minimum to meet
COG standards, and some justification from the engineer regarding traffic volume and what
improvements, if any would need to be made on View and Metz Road. He noted his concerns
regarding the road improvements and that they should at a minimum be required to provide
improvement to at least 1/2 of a residential street which would be about another four feet of
pavement along Metz Road. He noted he has not received any feedback from their engineer to date
on the above mentioned items. He advised that his preference for this item would be
recommendation for approval with all of the civil engineering comments be addressed prior to
construction.
Mayor Muir noted that he believed the developer and the engineer for the project were online and
may wish to speak.
Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and noted
that he sent a letter for distribution to the council this afternoon. There being question as to if the e
mail was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.
Fleet read the letter which included a brief summary of Riverside Homebuilder's building and
financial reputation; providing references and noting a number of subdivisions they have developed,
and that they provide quality development. He summarized in detail his frustrations in getting City
approvals for his subdivision Sanger Meadow in a timely manner. He requested that the City
Council immediately allow him to build all three phases of his subdivision and requested that he be
able to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how long
it took the first phase of his 10 lot subdivision to get through the process. He noted that the City
does not have to file the plats at the County until they are satisfied with the construction of the
subdivision phases. He noted he would answer any questions.
There was general discussion regarding how the subdivision took so long to go through the process
and City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in a
timely and complete manner.
Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There was
discussion regarding the grading plans and it was a printing error and they had addressed and sent
the corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated he
would send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork on
all three phases. Mayor Muir interjected and noted that there seems to be some communication
disconnect and if the City could get to somewhere where there are conditions of grading plans with
reasonable
Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,
could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat is
show the property lines easement layout and entitlement to property. The construction plans are the
physical construction of everything. At this time the plans the City has the paving requirements do
not meet our standards and the grading plans as discussed earlier do not have any elevations. Right
now the current information that he has is not sufficient for construction of the grading. There was
question if the plat could be conditioned upon receipt of civil and construction plans. Director of
Page 7
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Right
now the current information that he has is not sufficient for construction of the grading. There was
question if the plat could be conditioned upon receipt of civil and construction plans. Director of
Development Services Ramie Hammonds noted that staff typically does not file the plat until all of
the public improvements are complete. There was discussion as to how this could be done to get
what the City needs done but not be an impediment to development.
Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them start
construction. City Engineer Tracy LaPiene summarized what he needed. He noted that Jordan
Engineering said they would provide the information that is needed. It was noted that the two
engineers would get together in the morning and work this out. If a motion was made contingent on
the receipt of the civil engineered plans would that be sufficient for them to move forward.
A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, and
Lots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally located
west of Metz Road and approximately 300 feet North of the intersection of Metz Road and View
Road, with the condition of receiving the appropriate civil plans in alignment with our City Engineers
professional judgement that they can be acted upon prudently. The motion was seconded by
Councilmember Barrett. There was no further discussion.The motion was called by the City
Secretary and the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Nay
Councilmember Clark voted Nay
The motion to approve carried with a three in favor and two in opposition (Councilmember Chick
and Councilmember Clark voting in opposition).
7.Sanger Meadow Addition Phase 3 Final Plat
Consider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, and
Lots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and Generally
Located North West of the Intersection of Metz Road and View Road.
Mayor Muir read the item and noted that this discussion was done with the last item and asked staff
if there were any additional comments with this item. It was noted that it was he same as the last
item.
A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,
and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being
127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,
with the condition of receiving the appropriate civil plans in alignment with our City Engineers
professional judgement that they can be acted upon prudently. The motion was seconded by
Councilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in the
phase 3 addition and there being only two accesses. Staff advised that the two points of access
meet the subdivision requirement There was no further discussion. The motion was called by the
City Secretary and the following Yea/Nay votes were recorded:
Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Page 8
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Rightnow the current information that he has is not sufficient for construction of the grading. There wasquestion if the plat could be conditioned upon receipt of civil and construction plans. Director ofDevelopment Services Ramie Hammonds noted that staff typically does not file the plat until all ofthe public improvements are complete. There was discussion as to how this could be done to getwhat the City needs done but not be an impediment to development. Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them startconstruction. City Engineer Tracy LaPiene summarized what he needed. He noted that JordanEngineering said they would provide the information that is needed. It was noted that the twoengineers would get together in the morning and work this out. If a motion was made contingent onthe receipt of the civil engineered plans would that be sufficient for them to move forward. A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, andLots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally locatedwest of Metz Road and approximately 300 feet North of the intersection of Metz Road and ViewRoad, with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. There was no further discussion.The motion was called by the CitySecretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with a three in favor and two in opposition (Councilmember Chickand Councilmember Clark voting in opposition).7.Sanger Meadow Addition Phase 3 Final PlatConsider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, andLots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and GenerallyLocated North West of the Intersection of Metz Road and View Road.Mayor Muir read the item and noted that this discussion was done with the last item and asked staffif there were any additional comments with this item. It was noted that it was he same as the lastitem.A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in thephase 3 addition and there being only two accesses. Staff advised that the two points of accessmeet the subdivision requirement There was no further discussion. The motion was called by theCity Secretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted Yea
Councilmember Barrett voted Yea
Councilmember Dillon voted Yea
Councilmember Chick voted Nay
Councilmember Clark voted Nay
The motion to approve carried with three in favor and two in opposition (Councilmember Chick and
Councilmember Clark voting in opposition).
8.INFORMATION ITEMS:
a.Economic Development Update
Director of Economic Development Shani Bradshaw provided the City Council with an update on
what she is doing to keep the local businesses updated during this COVID19 pandemic. She noted
in detail valuable information which she has received from various entities to help small businesses.
The links are posted on the City of Sanger's Economic Development Facebook Page and also
being posted on the City Website. Ms. Bradshaw welcomed anyone to call her if they have any
questions or if she could be of assistance.
b.Update Related to the City of Sanger's Response to COVID19
City Manager Alina Ciocan provided an update advising that we continue to monitor and assess the
COVID19 situation. As a result we have extended the closure of City facilities to the public until
April 30th. This aligns us with the President's guidelines for social distancing and the Governor's
order that extends until April 30th. Internally, we have implemented flex schedules and staff working
from home. Denton County Commissioners Court will be meeting tomorrow and will revise the stay
at home order which will probably get extended. We will then follow up with a revised declaration.
Jeriana Staton, HR Coordinator provided an update on the employee side and noted that in addition
to the Family Medical Leave Act (FMLA) there is a new coverage Families First Coronavirus
Response Act (FFCRA) which offers employees several options: If they themselves have the
COVID19 virus; if they are showing symptoms of it; or if they have been quarantined. That is the
medical side to it and the other side is caring for another. They also included language for employees
to care for children during this time where childcare and school has been disrupted. This is up to 12
weeks that employees could be eligible for if they have already taken leave that would go against the
12 weeks. One of the very few options that the Department of Labor left up to the individual entities
is whether to include or exclude emergency services. At this time the City has decided to exclude
emergency services from this leave. They can still take traditional FMLA if there was a medical
reason attached to it. This went into effect April 1st and will continue until December 31st unless the
Department of Labor changes it. It was noted that Police and Fire are critical infrastructure and they
are our front line and we rely on them. It was noted that most of the cities around us are also not
including Police and Fire in the FMCRA and the polled numbers show that one in fifteen cities are
including Emergency Services in FMCRA.
9.FUTURE AGENDA ITEMS:
There were no future agenda items suggested.
10.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the meeting at 8:52 p.m.
Page 9
CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, April 6, 2020 7:00 PM502 Elm Street, Sanger, TexasIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger CityHall. Effective March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules toallow telephonic or videoconference meetings of government bodies that are accessible to thepublic to decrease large groups of people from assembling in order to advance the public healthgoal of limiting facetoface meetings to slow the spread of the Coronavirus (COVID19). Thesuspension temporarily removes the requirement that government officials and members of thepublic be physically present at a meeting location. A recording of the telephone conference will bemade available to the public in accordance with the Open Meetings Act, upon written request forup to 90 days after the official minutes of the meeting are approved. If you plan to speak or provide public comments during the meeting please emailcitysecretary@sangertexas.org and indicate which item you would like to comment on. You willneed to provide the City Secretary your name, address, and the name, and/or number you arecalling into the conference with for recognition purposes to allow you to speak during the item. Inorder to facilitate Public Hearings during the meeting, each name on the speaking list will becalled in the order they were received and will be provided an opportunity to comment. You mayalso provide comments to the City Secretary (citysecretary@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to the Mayor and Councilmembers before themeeting. Please provide your comments or requests to comment for all items no later than one(1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code tojoin the meeting. A tollfree number is available and noted on the list below:Telephone Number Meeting ID: 148 794 3597Dial by your location:US: +1 (470) 8692200 US: +1 (720) 9027700 US: +1 (773) 2319226 US: +1 (469) 4450100 US: +1 (623) 4049000 US: +1 (888) 3911839 Toll FreeMeeting ID: 148 794 3597COUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember Allen Chick: Councilmember David Clark.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; HR Coordinator Jeriana Staton; Social Media/LibrarianLaura Klenke; Economic Development Director Shani Bradshaw.1.Call Meeting to Order (Roll Call to Establish Quorum).Roll was called by the City Secretary, the Mayor and all five Councilmembers were noted as presentby teleconference constituting a quorum. There being a quorum present, the March 16, 2020Regular City Council Meeting was called to order at 7:01 p.m. by Mayor Muir. The meeting will beheld by teleconference in accordance with the Open Meeting rules set out by Governor AbbottEffective March 16, 2020 with the goal to reduce large groups of people from assembling and inorder to slow the spread of Coronavirus (COVID19). Mayor Muir noted that the Invocation and Pledge was not on the agenda and asked that the Counciland audience indulge him a moment to provide a brief Invocation given the state of the Country atthis time. 2.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 03162020Approve of the City Council Work Session Minutes for the March 16, 2020 WorkSession.2.City Council Regular Meeting Minutes 03162020Approve the City Council Regular Meeting Minutes for the March 16, 2020 Meeting.3.City Council Emergency Meeting 03272020Approve the City Council Emergency Meeting Minutes for the March 27, 2020Meeting. Mayor Muir noted a scribner's error in the March 16th Regular City Council Meeting Minutes, inthe introduction of Tyler Sievert as a Park Board Alternate, should read, "He introduced Mr.Sievertwho introduced himself noting that he has about 12 years of municipal experience...". City SecretaryCheryl Price noted she would make the correction.A Motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented withthe typographical error correction noted by Mayor Muir. The motion to approve was seconded byCouncilmember Dillon. There was no discussion. The motion was called by the City Secretary andthe following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).3.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA4.203 E Chapman Drive SUPConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 031020 Regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on Approximately4.9461 Acres of Land, Zoned as Industrial District (I1), and Generally Located North of theIntersection of FM 455 and Sable Creek Blvd.Mayor Muir read the agenda item and opened the public hearing at 7:09 p.m. Director ofDevelopment Services Ramie Hammonds provided a summary of the item. The subject property iszoned I1 Industrial District. This district allows the proposed use of a Quick Services Food andBeverage Shop only with a Specific Use Permit (SUP). The site currently has a SUP for the sameuse which was approved two years ago (Pepperbelly BBQ) on February 5th, 2018 throughOrdinance #020418 with an expiration date of February 5th, 2020. The applicant is requesting anew SUP to be approved to allow them to continue their use. The property is approximately 4.94acres and is part of the proposed Stephens Town Crossing development. Stephens Towne Crossingis proposing a food truck area in their development and is planning to include Pepperbelly BBQ. Staff mailed five (5) public hearing notices to the owners of properties within 200 feet of the subjectproperty. One (1) response was received back in favor of the SUP. The Planning and ZoningCommission unanimously approved (60 vote)the SUP on March 9, 2020 with a condition that theSUP will expire at the time of development of Stephens Town Crossing or 5 years after going intoeffect, whichever is less. Staff is recommending approval with the conditions on the original SUPwhich have all been met.Mayor Muir invited anyone who wished to speak during the public hearing and requested theyprovide name and address for the record. Leonard Dodson, 203 East Chapman, owner of Pepperbelly BBQ was recognized. He stated thathe has been in business for four to five years and the new owners are willing to let him have the foodtruck in their food court if the development goes through. He stated he would like to stay in thelocation and continue with his business. He feels he has become a staple in the town especially inhelping the schools and asked if the Council could find it in their hearts to let him stay.Mayor Muir invited anyone else who wished to speak during the public hearing. There being nofurther citizens noted who wished to speak the public hearing was closed at 7:12 p.m.Mayor Muir summarized and asked if there were any additional questions the Council has for staffor the owner. Councilmember Chick asked if this covered the whole 4 acres. Development Director RamieHammonds noted it would cover the entire tract but the SUP limits the size of the building to 128square feet. She summarized the additional conditions noted in the staff report. They have met all ofthose conditions with the exception of the new fiveyear stipulation. There was brief discussionregarding the five year stipulation and it was noted that once Stephens Town Crossing developed,that this SUP would go away at the point of development which was defined as when they starttearing down buildings and moving dirt on the land/displacement of the building and construction thatis there now. Stephens Towne Crossing would have specific requirements/site plan to outline theuses within the proposed development for this type of use. Councilmember Dillion asked if it was set up for specifically Stephens Towne Crossing and notedconcern that they may not be the ones that own or develop the property in five years from now. Mayor Muir noted that this is a good point and maybe it should be worded in as developed in anymanner, or something more generic than Stephens Towne Crossing. He asked what staff wouldrecommend. Director of Development Services, Ramie Hammonds stated that she felt that was agood idea that it should be for any development of that site or change of the current use of theproperty. There was also discussion regarding the change of ownership of the property. It wasnoted that this would not preclude them from coming in and requesting another SUP. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance # 031020 regarding aSpecific Use Permit (SUP) for a Quick Services Food and Beverage Shop Use on approximately4.9461 acres of land, zoned as Industrial District (I1), and generally located north of theintersection of FM 455 and Sable Creek Blvd with the following conditions (deleting StephensTowne Crossing in Item No. 1 and adding to any development of that parcel/property): 1. The SUP will expire at the time of any development of the parcel/property, or 5 years aftergoing into effect, whichever is less.2. The SUP will expire upon abandonment of the quick service food and beverage shop for aperiod of ninety (90) days.3. No vehicle parking will be permitted within thirty (30) feet of the rightofway of Chapman Drive.4. No night time operation of the business is permitted without adequate lighting.5. The site must fully mitigate the effects of traffic and parking on the site, maintaining the site in dayone conditions throughout life of the SUP.6. Maximum building site of 128 square feet.7. Minimum setback between building and parking area of fifteen (15) feet.8. A wooden walkway or other approval surface must be provided between building and parkingarea.The motion was seconded by Councilmember Dillon. The motion was called by the City Secretary and the following Yea or Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).5.Salas Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, and Lot 2, Block A of Salas Addition, Being5.145 Acres, in the City of Sanger, and Generally Located North of Lois Road and Approximately900 Feet West of the Intersection of I35 Service Road and Lois Road West.Director of Development Services Ramie Hammonds summarized the item. The applicant isproposing to create two residential lots, one of of 2.951 acres and one of 2 acres. Both of the lotswill have access from Lois Road West. Lot 1 will have approximately 211 feet of frontage on thepublic ROW while Lot 2 will have approximately 60 feet of frontage on the public ROW. Theproperty is located in the City of Sanger ETJ and subdivision regulations apply. The applicant isrequesting a variance from the following regulations in the Subdivision Ordinance: 1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.Staff has reviewed the plat and provided comments. Applicant has addressed staff comments andplat was sent to Denton County Planning for a courtesy review. Applicant has indicated that the civilconstruction plans required with this plat will be provided as soon as they are completed. Staff hasfound the plat to be substantially in compliance with the Subdivision Regulations and recommendsapproval with a condition that civil/construction plans must be approved before the plat is filed withthe variances noted above. The Planning and Zoning Commission unanimously approved (60) theminor plat on March 9th, 2020. There was brief discussion prompted by Mayor Pro Tem Bilyeu regarding the civil constructionplans needed to be complete before the plat is approved. The City Engineer Tracy LaPieneprovided some details as to what civil plan issues needed completion before the plat was filed. Henoted that the applicant has advised him that they have hired an engineer to complete the items. Cynthis Salass, 3172 Lois Road, the applicant, was recognized. She noted the types of propertieswhich were adjacent to her property, residential with barns and horses. She noted at this time, theyare just trying to cover the items that Tracy LaPiene is requiring.Councilmember Chick asked if the of the variances was on the lot shape. Ms. Hammonds notedthat it was on the lot width, that the lot should not ordinarily exceed two and onehalf to one. It wasalso discussed that there was 60 feet of frontage on the one lot that was a "flag" lot which wasadequate frontage. There being no further questions, a motion was made by Mayor Pro Tem Bilyeu to approve theminor plat of Lot 1, and Lot 2, Block A of Salas Addition, being 5.145 Acres, in the City of Sanger,and generally located North of Lois Road and Approximately 900 Feet West of the Intersection ofI35 Service Road and Lois Road West with the following variances and subject to approval of thecivil plans before the minor plat is filed:1, Section 10.105.04.C of the Subdivision Ordinance stating: “Lot Shape: Lots should berectangular where practicable. Sharp angles between lot lines should be avoided. The ratio of depthto width should not ordinarily exceed two and onehalf to one (2.5:1).2. Section 10.105.4.D.i – Each lot shall be provided with adequate public access to an existingor proposed street by frontage on such street. Residential lots shall front on residential class streets.The motion was seconded by Councilmember Barrett. The motion was called by the City Secretary and the following Yea/Nay votes recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted YeaCouncilmember Clark voted YeaThe motion to approve carried unanimously (50 vote).6.Sanger Meadow Addition Phase 2 Final PlatConsider, Discuss and Act on the Final Plat of Lot 1123, Block A, and Lots 3435, Block B,Sanger Meadow Addition Phase 2, Being 18.019 Acres, and Generally Located West of MetzRoad and Approximately 300 Feet North of the Intersection of Metz Road and View Road.Mayor Muir read the agenda item and noted that Item No. 7 is the companion piece to this item No.6. Director of Development Services Ramie Hammonds was recognized to summarize the item. The applicant is proposing to develop 15 residential lots of one acre each as phase 2 of SangerMeadows Addition. The property is located in the ETJ of the City of Sanger. It will be served byBolivar Water, CoServ Electric and will have onsite septic for sanitary sewer. Phase 1 of SangerMeadows Addition consisting of 10 lots was approved by the City Council on March 2nd, 2020.City of Sanger Planning and Engineering comments have been provided to the applicant. Applicanthas provided a revised plat that has been reviewed by staff and all staff comments for the plat havebeen addressed.A preliminary plat for the proposed development was approved by City Council on December 2,2019 with the following variances: 1. Section 10.105.4D Residential lots will front on nonresidential class streets (shared parking onMetz Road).2. Section 10.105.4.C lot shape: lots to exceed two and onehalf to one (2.5:1).3. Section 10.105.6.B Lots to exceed block length. The Planing and Zoning Commission unanimously approved (60 vote) the Phase 2 SangerMeadows Addition Final Plat on March 9th, 2020. Staff recommends approval.Mayor Muir asked City Engineer, Tracy LaPiene if he is satisfied with everything that has beenpulled together with this project. Mr. LaPiene explained changes in phasing of the subdivision andrevisions to the City Code in regard to reviewing independently the plat and the civil engineeringplans as separate items. He noted that all of the comments related to these two items have beenaddressed; however the civil construction plans which were submitted were incomplete. Thesubdivision could not be physically constructed off of the plans that have been submitted. He gaveexamples that the grading plan has no numbers, no elevations, etc. When the engineer submitted ithe understood it was incomplete and was making a submittal just to make a submittal and was goingto address the outstanding issues at a later date. Since that time the engineer has not addressed anyof the civil comments. He quoted from City Code and noted that he is comfortable that, in generalthe plat requirements have been met, but until the actual design is completed for the drainage andgave some examples and noted that his major concerns were with the drainage and the grading ofthe properties, the geotechnical report did not have a paving recommendation to a minimum to meetCOG standards, and some justification from the engineer regarding traffic volume and whatimprovements, if any would need to be made on View and Metz Road. He noted his concernsregarding the road improvements and that they should at a minimum be required to provideimprovement to at least 1/2 of a residential street which would be about another four feet ofpavement along Metz Road. He noted he has not received any feedback from their engineer to dateon the above mentioned items. He advised that his preference for this item would berecommendation for approval with all of the civil engineering comments be addressed prior toconstruction.Mayor Muir noted that he believed the developer and the engineer for the project were online andmay wish to speak. Tim Fleet, Riverside Homebuilders, 3045 Lackland Road, Fort Worth was recognized and notedthat he sent a letter for distribution to the council this afternoon. There being question as to if the email was resent/received by Council in time for them to read it, Mr. Fleet read the letter aloud. Mr.Fleet read the letter which included a brief summary of Riverside Homebuilder's building andfinancial reputation; providing references and noting a number of subdivisions they have developed,and that they provide quality development. He summarized in detail his frustrations in getting Cityapprovals for his subdivision Sanger Meadow in a timely manner. He requested that the City Council immediately allow him to build all three phases of his subdivision and requested that he beable to begin the dirtwork on the subdivisions. He elaborated on the problems he had and how longit took the first phase of his 10 lot subdivision to get through the process. He noted that the Citydoes not have to file the plats at the County until they are satisfied with the construction of thesubdivision phases. He noted he would answer any questions.There was general discussion regarding how the subdivision took so long to go through the processand City Engineer Tracy LaPiene noted some of the items that have not been submitted by them in atimely and complete manner. Jordan Bishop, was recognized and noted that he is the engineer for Mr. Fleet. There wasdiscussion regarding the grading plans and it was a printing error and they had addressed and sentthe corrected plans to him. Mr. LaPiene noted that he had not received them. Mr. Bishop stated hewould send them again. Discussion ensued. Mr. Fleet asked if they could start on the dirtwork onall three phases. Mayor Muir interjected and noted that there seems to be some communicationdisconnect and if the City could get to somewhere where there are conditions of grading plans withreasonable Mayor Pro Tem Bilyeu asked if there was enough information to approve the plat for construction,could they begin the dirtwork. City Engineer Tracy LaPiene noted that the purpose of the plat isshow the property lines easement layout and entitlement to property. The construction plans are thephysical construction of everything. At this time the plans the City has the paving requirements donot meet our standards and the grading plans as discussed earlier do not have any elevations. Rightnow the current information that he has is not sufficient for construction of the grading. There wasquestion if the plat could be conditioned upon receipt of civil and construction plans. Director ofDevelopment Services Ramie Hammonds noted that staff typically does not file the plat until all ofthe public improvements are complete. There was discussion as to how this could be done to getwhat the City needs done but not be an impediment to development. Mayor Pro Tem Bilyeu was recognized and asked the City Engineer what he needs to let them startconstruction. City Engineer Tracy LaPiene summarized what he needed. He noted that JordanEngineering said they would provide the information that is needed. It was noted that the twoengineers would get together in the morning and work this out. If a motion was made contingent onthe receipt of the civil engineered plans would that be sufficient for them to move forward. A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 1123, Block A, andLots 3435, Block B, Sanger Meadow Addition Phase 2, being 18.019 acres generally locatedwest of Metz Road and approximately 300 feet North of the intersection of Metz Road and ViewRoad, with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. There was no further discussion.The motion was called by the CitySecretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with a three in favor and two in opposition (Councilmember Chickand Councilmember Clark voting in opposition).7.Sanger Meadow Addition Phase 3 Final PlatConsider, Discuss and Act on the Final Plat of Lots 2467, Block A, and Lots 133, Block B, andLots 124, Block C, Sanger Meadow Addition Phase 3, Being 127.473 Acres, and GenerallyLocated North West of the Intersection of Metz Road and View Road.Mayor Muir read the item and noted that this discussion was done with the last item and asked staffif there were any additional comments with this item. It was noted that it was he same as the lastitem.A motion was made by Mayor Pro Tem Bilyeu to approve the final plat of Lots 2467, Block A,and Lots 133, Block B, and Lots 124, Block C, Sanger Meadow Addition Phase 3, being127.473 acres, and generally located Northwest of the intersection of Metz Road and View Road,with the condition of receiving the appropriate civil plans in alignment with our City Engineersprofessional judgement that they can be acted upon prudently. The motion was seconded byCouncilmember Barrett. Councilmember Dillon noted concern regarding the number of lots in thephase 3 addition and there being only two accesses. Staff advised that the two points of accessmeet the subdivision requirement There was no further discussion. The motion was called by theCity Secretary and the following Yea/Nay votes were recorded:Mayor Pro Tem Bilyeu voted YeaCouncilmember Barrett voted YeaCouncilmember Dillon voted YeaCouncilmember Chick voted NayCouncilmember Clark voted NayThe motion to approve carried with three in favor and two in opposition (Councilmember Chick andCouncilmember Clark voting in opposition).8.INFORMATION ITEMS:a.Economic Development UpdateDirector of Economic Development Shani Bradshaw provided the City Council with an update onwhat she is doing to keep the local businesses updated during this COVID19 pandemic. She notedin detail valuable information which she has received from various entities to help small businesses. The links are posted on the City of Sanger's Economic Development Facebook Page and alsobeing posted on the City Website. Ms. Bradshaw welcomed anyone to call her if they have anyquestions or if she could be of assistance. b.Update Related to the City of Sanger's Response to COVID19City Manager Alina Ciocan provided an update advising that we continue to monitor and assess theCOVID19 situation. As a result we have extended the closure of City facilities to the public untilApril 30th. This aligns us with the President's guidelines for social distancing and the Governor'sorder that extends until April 30th. Internally, we have implemented flex schedules and staff workingfrom home. Denton County Commissioners Court will be meeting tomorrow and will revise the stayat home order which will probably get extended. We will then follow up with a revised declaration.Jeriana Staton, HR Coordinator provided an update on the employee side and noted that in additionto the Family Medical Leave Act (FMLA) there is a new coverage Families First CoronavirusResponse Act (FFCRA) which offers employees several options: If they themselves have theCOVID19 virus; if they are showing symptoms of it; or if they have been quarantined. That is themedical side to it and the other side is caring for another. They also included language for employeesto care for children during this time where childcare and school has been disrupted. This is up to 12weeks that employees could be eligible for if they have already taken leave that would go against the12 weeks. One of the very few options that the Department of Labor left up to the individual entitiesis whether to include or exclude emergency services. At this time the City has decided to excludeemergency services from this leave. They can still take traditional FMLA if there was a medicalreason attached to it. This went into effect April 1st and will continue until December 31st unless theDepartment of Labor changes it. It was noted that Police and Fire are critical infrastructure and theyare our front line and we rely on them. It was noted that most of the cities around us are also notincluding Police and Fire in the FMCRA and the polled numbers show that one in fifteen cities areincluding Emergency Services in FMCRA.9.FUTURE AGENDA ITEMS:There were no future agenda items suggested.10.ADJOURN.
There being no further agenda items for discussion, Mayor Muir adjourned the meeting at 8:52 p.m.
Page 10