06/01/2020-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 1, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 NORTH 7th STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services Ramie
Hammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer Tracy
LaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.
1.Call Meeting to Order, Invocation and Pledge of Allegiance.
There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting was
called to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and the
Pledge of Allegiance was led by Councilmember Clark.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak.
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 05182020
Approve the May 18, 2020 Work Session Minutes.
2.City Council Regular Meeting Minutes 05182020
Approve May 18, 2020 Regular City Council Meeting Minutes.
A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
4.Consider Any Items Removed from Consent Agenda.
Page 1
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
4.Consider Any Items Removed from Consent Agenda.
There were no items removed from the Consent Agenda.
REGULAR AGENDA
5.Kenning Addition Minor Plat
Consider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being
16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Road
and Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.
Director of Development Services Ramie Hammonds summarized. The applicant is proposing to
create three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots will
have access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the public
ROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 will
have approximately 322 feet of frontage on the public ROW. The property is located in the City of
Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger
Subdivision Regulations. Applicant is requesting a variance from the following regulation in the
Subdivision Ordinance.
1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lot
lines should be avoided. The ratio of depth to width should not ordinarily exceed two and
onehalf to one (2.5:1).
The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 vote
with the condition that all staff comments were addressed prior to City Council Approval. The
applicant has not addressed all of staff's comments and so staff is recommending denial based on
staff comments not being addressed.
A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A of
Kenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the
North Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa Fe
Railroad. The motion was seconded by Councilmember Clark. The motion to deny carried
unanimously (50 vote).
6.Meadow Green Farm Addition Preliminary Plat
Consider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17
Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City of
Sanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463
Feet South of Lois Rd.
Director of Development Services Ramie Hammonds summarized. The applicant is proposing to
create 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for future
development from two (2) unplatted tracts. The property is located in the ETJ of the City of
Sanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septic
for sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17
residential lots, and 1 tract reserved for future development. The property is located in the City of
Sanger ETJ and therefore no zoning regulations apply. The property does not meet City of Sanger
Subdivision Regulations.
1.Section 10.105.4.D – Residential lots shall front on residential class streets
Page 2
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots willhave access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the publicROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 willhave approximately 322 feet of frontage on the public ROW. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. Applicant is requesting a variance from the following regulation in theSubdivision Ordinance.1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lotlines should be avoided. The ratio of depth to width should not ordinarily exceed two andonehalf to one (2.5:1). The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 votewith the condition that all staff comments were addressed prior to City Council Approval. Theapplicant has not addressed all of staff's comments and so staff is recommending denial based onstaff comments not being addressed. A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A ofKenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on theNorth Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa FeRailroad. The motion was seconded by Councilmember Clark. The motion to deny carriedunanimously (50 vote).6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from two (2) unplatted tracts. The property is located in the ETJ of the City ofSanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septicfor sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17residential lots, and 1 tract reserved for future development. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations.
1.Section 10.105.4.D – Residential lots shall front on residential class streets
The Planning and Zoning Commission approved this project on April 13, 2020 with the condition
that all staff comments were addressed prior to City Council Approval. Staff recommended
approval of the preliminary plat with the variance from the above noted requirement. Ms.
Hammonds noted that the variance is for the fact that the lots do not face on a residential class street
and will face on Metz Road which is not considered a residential class street. She advised that by
approving this plat they would be approving the variance.
Scott Holman a nearby resident was recognized to speak. He stated he live at 2017 Metz Road
and noted that he lives on the property just south of the Meadow Green Farm Addition. He noted
that the one thing that he wanted to bring up was that the roadway on the south side adjacent to
them is right on the property line and he stated that it would limit him with what he can do with his
property and asked if it could be considered that they move that property ten (10) feet away from
the property line.
To answer questions which came up by Council regarding the road, Ms. Hammonds was
recognized and stated that all of their development is withing their property lines so we do not have
anything that would require them to do that. They meet the subdivision ordinance, she also noted
that their house would be facing the street and it would be a street in front of their house.
There was general discussion that they are withing thier rights and do meet the subdivision Ordinance
unless it was voluntary by the applicant. Ms. Corbin noted that their Engineer Jason Faigle was not
present so she could not say if there was something else they could do but she noted that she was
not opposed to looking at it if there was something they could do. Ms. Corbin and an unidentified
gentleman in the audience both stated that they would talk to their Engineer. Mayor Pro Tem Bilyeu
noted that it does meet all of the requirements and a lot can happen between the preliminary plat and
the final plat and they can move it forward to keep the process going and that Council does rely on
engineering staff to make sure that all requirements are met. The was some discussion regarding the
two south lots to front on the residential street and also the homes left on Metz, if they could share
drives to limit the access. They said that would discuss this with their Engineer.
Councilmember Chick noted his concern regarding the number of these types of subdivisions coming
in lately with no parkland, walkways, no amenities and they seem to be packing in the homes on
these two lane roadways and asked if there was anything we can do to keep this from continuing to
happen and make these areas communities and not just places where homes are built for the
developers to make more money, that at some point these homes will be brought into the City and
there will be some problems. Ms. Hammonds noted that allowing the variances does allow for the
homes to face the streets and the Council does have the option to not approve them. There was
additional discussion and it was noted that some of the recent projects coming through have been in
the works for a while, but on all new and future projects staff is having the conversation with the
developers regarding what the Council would like to see.
Discussion ensued regarding future subdivision proposals and the future accesses and traffic on the
county roads and facing the homes on the nonresidential roads, parks and drainage. City Engineer
noted that the some of the adjacent streets may need to be improved with a traffic study.
A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Lot 113 Block
A, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition,
being 97.873 Acres, in the City of Sanger’s ETJ, and generally located on the West Side of Metz
Road and approximately 2463 feet south of Lois Rd with shared Drives on a minimum of six (6) lots
Page 3
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots willhave access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the publicROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 willhave approximately 322 feet of frontage on the public ROW. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. Applicant is requesting a variance from the following regulation in theSubdivision Ordinance.1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lotlines should be avoided. The ratio of depth to width should not ordinarily exceed two andonehalf to one (2.5:1). The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 votewith the condition that all staff comments were addressed prior to City Council Approval. Theapplicant has not addressed all of staff's comments and so staff is recommending denial based onstaff comments not being addressed. A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A ofKenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on theNorth Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa FeRailroad. The motion was seconded by Councilmember Clark. The motion to deny carriedunanimously (50 vote).6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from two (2) unplatted tracts. The property is located in the ETJ of the City ofSanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septicfor sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17residential lots, and 1 tract reserved for future development. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets The Planning and Zoning Commission approved this project on April 13, 2020 with the conditionthat all staff comments were addressed prior to City Council Approval. Staff recommendedapproval of the preliminary plat with the variance from the above noted requirement. Ms.Hammonds noted that the variance is for the fact that the lots do not face on a residential class streetand will face on Metz Road which is not considered a residential class street. She advised that byapproving this plat they would be approving the variance. Scott Holman a nearby resident was recognized to speak. He stated he live at 2017 Metz Roadand noted that he lives on the property just south of the Meadow Green Farm Addition. He notedthat the one thing that he wanted to bring up was that the roadway on the south side adjacent tothem is right on the property line and he stated that it would limit him with what he can do with hisproperty and asked if it could be considered that they move that property ten (10) feet away fromthe property line. To answer questions which came up by Council regarding the road, Ms. Hammonds wasrecognized and stated that all of their development is withing their property lines so we do not haveanything that would require them to do that. They meet the subdivision ordinance, she also notedthat their house would be facing the street and it would be a street in front of their house. There was general discussion that they are withing thier rights and do meet the subdivision Ordinanceunless it was voluntary by the applicant. Ms. Corbin noted that their Engineer Jason Faigle was notpresent so she could not say if there was something else they could do but she noted that she wasnot opposed to looking at it if there was something they could do. Ms. Corbin and an unidentifiedgentleman in the audience both stated that they would talk to their Engineer. Mayor Pro Tem Bilyeunoted that it does meet all of the requirements and a lot can happen between the preliminary plat andthe final plat and they can move it forward to keep the process going and that Council does rely onengineering staff to make sure that all requirements are met. The was some discussion regarding thetwo south lots to front on the residential street and also the homes left on Metz, if they could sharedrives to limit the access. They said that would discuss this with their Engineer.Councilmember Chick noted his concern regarding the number of these types of subdivisions comingin lately with no parkland, walkways, no amenities and they seem to be packing in the homes onthese two lane roadways and asked if there was anything we can do to keep this from continuing tohappen and make these areas communities and not just places where homes are built for thedevelopers to make more money, that at some point these homes will be brought into the City andthere will be some problems. Ms. Hammonds noted that allowing the variances does allow for thehomes to face the streets and the Council does have the option to not approve them. There wasadditional discussion and it was noted that some of the recent projects coming through have been inthe works for a while, but on all new and future projects staff is having the conversation with thedevelopers regarding what the Council would like to see. Discussion ensued regarding future subdivision proposals and the future accesses and traffic on thecounty roads and facing the homes on the nonresidential roads, parks and drainage. City Engineernoted that the some of the adjacent streets may need to be improved with a traffic study. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Lot 113 BlockA, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition,
being 97.873 Acres, in the City of Sanger’s ETJ, and generally located on the West Side of Metz
Road and approximately 2463 feet south of Lois Rd with shared Drives on a minimum of six (6) lots
with three (3) shared drives) to reduce the number of drives onto the road. There was no
discussion. The motion was seconded by Councilmember Barrett. The motion carried with three (3)
in favor and two (2) against Councilmember Chick and Councilmember Clark voting against the
motion to approve.
7.Pate Addition Rezoning
Conduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding a
Zoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately
0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally Located
South of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of Plum
St.
Mayor Muir read the Public Hearing item and opened the Public Hearing at 7:54 p.m. The Director
of Development Services, Ramie Hammonds summarized. The applicant is proposing to replat
approximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subject
property from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose of
rezoning is to accommodate a quick service food and beverage shop. Currently the said business is
located at 910 W. Chapman Drive and is being displaced due to the FM 455 and I35 expansion.
The business will be demolished and reconfigured on the newly platted and rezoned site. The
business is currently operating under a legally nonconforming status. The rezoning would bring the
use into conformance. This business is the existing Sonic which has been operating in a non
conforming status and this will bring it into conformity. There was discussion regarding the
configuration of the business and it was noted that it would go all the way to 10th Street. She noted
that the B2 Zoning fits the zoning for the area.
Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized their
request and noted that he would answer any questions.
Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing There
being no further citizens who wished to speak the public hearing was closed at
7:56 p.m.
A motion was made by Councilmember Chick to approve Ordinance # 051620 regarding a
Zoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately
0.998 acres of land for the remainder of Lots 1 and 2 of the Pate Addition, Generally located south
of Chapman Drive between N 10th St and N 8th St and approximately 294 Feet North of Plum St.
The motion was seconded by Councilmember Clark. The motion to approve carried unanimously
(50 vote).
8.Pate Addition Replat
Conduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2
of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N
10th St and N 8th St and Approximately 294 Feet North of Plum St.
Mayor Muir read the Pate Addition Replat Item and opened the Public Hearing at 7:59 p.m.
Director of Development Services Ramie Hammonds summarized.The applicant is proposing to
replat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercial
use. The subject property is being impacted by the FM 455 and I35 expansion and will require the
Page 4
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots willhave access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the publicROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 willhave approximately 322 feet of frontage on the public ROW. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. Applicant is requesting a variance from the following regulation in theSubdivision Ordinance.1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lotlines should be avoided. The ratio of depth to width should not ordinarily exceed two andonehalf to one (2.5:1). The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 votewith the condition that all staff comments were addressed prior to City Council Approval. Theapplicant has not addressed all of staff's comments and so staff is recommending denial based onstaff comments not being addressed. A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A ofKenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on theNorth Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa FeRailroad. The motion was seconded by Councilmember Clark. The motion to deny carriedunanimously (50 vote).6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from two (2) unplatted tracts. The property is located in the ETJ of the City ofSanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septicfor sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17residential lots, and 1 tract reserved for future development. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets The Planning and Zoning Commission approved this project on April 13, 2020 with the conditionthat all staff comments were addressed prior to City Council Approval. Staff recommendedapproval of the preliminary plat with the variance from the above noted requirement. Ms.Hammonds noted that the variance is for the fact that the lots do not face on a residential class streetand will face on Metz Road which is not considered a residential class street. She advised that byapproving this plat they would be approving the variance. Scott Holman a nearby resident was recognized to speak. He stated he live at 2017 Metz Roadand noted that he lives on the property just south of the Meadow Green Farm Addition. He notedthat the one thing that he wanted to bring up was that the roadway on the south side adjacent tothem is right on the property line and he stated that it would limit him with what he can do with hisproperty and asked if it could be considered that they move that property ten (10) feet away fromthe property line. To answer questions which came up by Council regarding the road, Ms. Hammonds wasrecognized and stated that all of their development is withing their property lines so we do not haveanything that would require them to do that. They meet the subdivision ordinance, she also notedthat their house would be facing the street and it would be a street in front of their house. There was general discussion that they are withing thier rights and do meet the subdivision Ordinanceunless it was voluntary by the applicant. Ms. Corbin noted that their Engineer Jason Faigle was notpresent so she could not say if there was something else they could do but she noted that she wasnot opposed to looking at it if there was something they could do. Ms. Corbin and an unidentifiedgentleman in the audience both stated that they would talk to their Engineer. Mayor Pro Tem Bilyeunoted that it does meet all of the requirements and a lot can happen between the preliminary plat andthe final plat and they can move it forward to keep the process going and that Council does rely onengineering staff to make sure that all requirements are met. The was some discussion regarding thetwo south lots to front on the residential street and also the homes left on Metz, if they could sharedrives to limit the access. They said that would discuss this with their Engineer.Councilmember Chick noted his concern regarding the number of these types of subdivisions comingin lately with no parkland, walkways, no amenities and they seem to be packing in the homes onthese two lane roadways and asked if there was anything we can do to keep this from continuing tohappen and make these areas communities and not just places where homes are built for thedevelopers to make more money, that at some point these homes will be brought into the City andthere will be some problems. Ms. Hammonds noted that allowing the variances does allow for thehomes to face the streets and the Council does have the option to not approve them. There wasadditional discussion and it was noted that some of the recent projects coming through have been inthe works for a while, but on all new and future projects staff is having the conversation with thedevelopers regarding what the Council would like to see. Discussion ensued regarding future subdivision proposals and the future accesses and traffic on thecounty roads and facing the homes on the nonresidential roads, parks and drainage. City Engineernoted that the some of the adjacent streets may need to be improved with a traffic study. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Lot 113 BlockA, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition,being 97.873 Acres, in the City of Sanger’s ETJ, and generally located on the West Side of MetzRoad and approximately 2463 feet south of Lois Rd with shared Drives on a minimum of six (6) lotswith three (3) shared drives) to reduce the number of drives onto the road. There was nodiscussion. The motion was seconded by Councilmember Barrett. The motion carried with three (3)in favor and two (2) against Councilmember Chick and Councilmember Clark voting against themotion to approve.7.Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally LocatedSouth of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of PlumSt. Mayor Muir read the Public Hearing item and opened the Public Hearing at 7:54 p.m. The Directorof Development Services, Ramie Hammonds summarized. The applicant is proposing to replatapproximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subjectproperty from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose ofrezoning is to accommodate a quick service food and beverage shop. Currently the said business islocated at 910 W. Chapman Drive and is being displaced due to the FM 455 and I35 expansion.The business will be demolished and reconfigured on the newly platted and rezoned site. Thebusiness is currently operating under a legally nonconforming status. The rezoning would bring theuse into conformance. This business is the existing Sonic which has been operating in a nonconforming status and this will bring it into conformity. There was discussion regarding theconfiguration of the business and it was noted that it would go all the way to 10th Street. She notedthat the B2 Zoning fits the zoning for the area.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and noted that he would answer any questions.Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing Therebeing no further citizens who wished to speak the public hearing was closed at7:56 p.m.A motion was made by Councilmember Chick to approve Ordinance # 051620 regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 acres of land for the remainder of Lots 1 and 2 of the Pate Addition, Generally located southof Chapman Drive between N 10th St and N 8th St and approximately 294 Feet North of Plum St. The motion was seconded by Councilmember Clark. The motion to approve carried unanimously(50 vote).8.Pate Addition ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N10th St and N 8th St and Approximately 294 Feet North of Plum St.Mayor Muir read the Pate Addition Replat Item and opened the Public Hearing at 7:59 p.m. Director of Development Services Ramie Hammonds summarized.The applicant is proposing to
replat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercial
use. The subject property is being impacted by the FM 455 and I35 expansion and will require the
current building to be removed. The applicant has indicated their intent for the replat is to allow the
applicant to build a new Sonic DriveIn on the property. The applicant has also submitted a rezoning
request for the same property from Industrial – 1 (I1) to Business – 2 (B2). She noted that staff
received one notice in favor of the request. Staff recommends approval.
Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized their
request and noted that he would answer any questions.
City Engineer Tracy LaPiene noted that he had no comments on this plat application and appreciated
the professionalism.
Mayor Muir solicited for anyone else who wished to speak during the Public Hearing There being
no further citizens who wished to speak the public hearing was closed at 8:01 p.m.
Mayor Pro Tem Bilyeu made a motion to approve the Replat of remainder of Lot 1 and 2 of the
Pate Addition, Being 0.998 acres, and generally located south of Chapman Drive between N 10th
St and N 8th St and approximately 294 Feet North of Plum. Councilman Chick had some questions
regarding the orientation of the Sonic; FM 455; utilities; and, how it would be landscaped. It was
noted that they would meet landscaping requirementsand there will be sidewalks. The motion was
seconded by Councilmember Clark. The motion to approve carried unanimously.(50 vote).
9.Sonic Drive In Sign Variance
Conduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3
Building Regulations Article 3.1400 Sign Regulations, Section 3.1407.
Mayor Muir read the Sonic DriveIn Sign Variance item and opened the Public Hearing at 8:05
p.m. Director of Development Services Ramie Hammonds summarized.The applicant is requesting
a variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60 feet for
a pole sign, which is what they currently have. The property is the site of the existing Sonic Drive In.
The property that they the building currently sits on is being impacted by the FM 455 expansion. The
current structure will be removed and a new structure will be built in a different configuration
expanding onto the lot to the west. The business currently has an existing 60 foot pole sign which will
be removed with the expansion and are asking for the same height for the replacement sign. The
sign would be located on the west side of the property near 10th street on the west side of the
property and within close proximity to I35. She noted there is a rendering of the sign in the
packets.
Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized their
request and requested that the Council consider granting the variance noted that he would answer
any questions.
Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing. There
being no further citizens who wished to speak the public hearing was closed at 8:07 p.m.
There was general discussion regarding the sign heights allowed along the IH35 corridor.
A motion was made by Councilmember Chick to approve a variance from Chapter 3 Building
Regulations Article 3.1400 Sign Regulations, Section 3.1407. The motion to approve was
seconded by Councilmember Clark. The motion to approve carried unanimously (50 vote).
Page 5
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots willhave access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the publicROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 willhave approximately 322 feet of frontage on the public ROW. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. Applicant is requesting a variance from the following regulation in theSubdivision Ordinance.1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lotlines should be avoided. The ratio of depth to width should not ordinarily exceed two andonehalf to one (2.5:1). The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 votewith the condition that all staff comments were addressed prior to City Council Approval. Theapplicant has not addressed all of staff's comments and so staff is recommending denial based onstaff comments not being addressed. A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A ofKenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on theNorth Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa FeRailroad. The motion was seconded by Councilmember Clark. The motion to deny carriedunanimously (50 vote).6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from two (2) unplatted tracts. The property is located in the ETJ of the City ofSanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septicfor sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17residential lots, and 1 tract reserved for future development. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets The Planning and Zoning Commission approved this project on April 13, 2020 with the conditionthat all staff comments were addressed prior to City Council Approval. Staff recommendedapproval of the preliminary plat with the variance from the above noted requirement. Ms.Hammonds noted that the variance is for the fact that the lots do not face on a residential class streetand will face on Metz Road which is not considered a residential class street. She advised that byapproving this plat they would be approving the variance. Scott Holman a nearby resident was recognized to speak. He stated he live at 2017 Metz Roadand noted that he lives on the property just south of the Meadow Green Farm Addition. He notedthat the one thing that he wanted to bring up was that the roadway on the south side adjacent tothem is right on the property line and he stated that it would limit him with what he can do with hisproperty and asked if it could be considered that they move that property ten (10) feet away fromthe property line. To answer questions which came up by Council regarding the road, Ms. Hammonds wasrecognized and stated that all of their development is withing their property lines so we do not haveanything that would require them to do that. They meet the subdivision ordinance, she also notedthat their house would be facing the street and it would be a street in front of their house. There was general discussion that they are withing thier rights and do meet the subdivision Ordinanceunless it was voluntary by the applicant. Ms. Corbin noted that their Engineer Jason Faigle was notpresent so she could not say if there was something else they could do but she noted that she wasnot opposed to looking at it if there was something they could do. Ms. Corbin and an unidentifiedgentleman in the audience both stated that they would talk to their Engineer. Mayor Pro Tem Bilyeunoted that it does meet all of the requirements and a lot can happen between the preliminary plat andthe final plat and they can move it forward to keep the process going and that Council does rely onengineering staff to make sure that all requirements are met. The was some discussion regarding thetwo south lots to front on the residential street and also the homes left on Metz, if they could sharedrives to limit the access. They said that would discuss this with their Engineer.Councilmember Chick noted his concern regarding the number of these types of subdivisions comingin lately with no parkland, walkways, no amenities and they seem to be packing in the homes onthese two lane roadways and asked if there was anything we can do to keep this from continuing tohappen and make these areas communities and not just places where homes are built for thedevelopers to make more money, that at some point these homes will be brought into the City andthere will be some problems. Ms. Hammonds noted that allowing the variances does allow for thehomes to face the streets and the Council does have the option to not approve them. There wasadditional discussion and it was noted that some of the recent projects coming through have been inthe works for a while, but on all new and future projects staff is having the conversation with thedevelopers regarding what the Council would like to see. Discussion ensued regarding future subdivision proposals and the future accesses and traffic on thecounty roads and facing the homes on the nonresidential roads, parks and drainage. City Engineernoted that the some of the adjacent streets may need to be improved with a traffic study. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Lot 113 BlockA, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition,being 97.873 Acres, in the City of Sanger’s ETJ, and generally located on the West Side of MetzRoad and approximately 2463 feet south of Lois Rd with shared Drives on a minimum of six (6) lotswith three (3) shared drives) to reduce the number of drives onto the road. There was nodiscussion. The motion was seconded by Councilmember Barrett. The motion carried with three (3)in favor and two (2) against Councilmember Chick and Councilmember Clark voting against themotion to approve.7.Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally LocatedSouth of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of PlumSt. Mayor Muir read the Public Hearing item and opened the Public Hearing at 7:54 p.m. The Directorof Development Services, Ramie Hammonds summarized. The applicant is proposing to replatapproximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subjectproperty from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose ofrezoning is to accommodate a quick service food and beverage shop. Currently the said business islocated at 910 W. Chapman Drive and is being displaced due to the FM 455 and I35 expansion.The business will be demolished and reconfigured on the newly platted and rezoned site. Thebusiness is currently operating under a legally nonconforming status. The rezoning would bring theuse into conformance. This business is the existing Sonic which has been operating in a nonconforming status and this will bring it into conformity. There was discussion regarding theconfiguration of the business and it was noted that it would go all the way to 10th Street. She notedthat the B2 Zoning fits the zoning for the area.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and noted that he would answer any questions.Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing Therebeing no further citizens who wished to speak the public hearing was closed at7:56 p.m.A motion was made by Councilmember Chick to approve Ordinance # 051620 regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 acres of land for the remainder of Lots 1 and 2 of the Pate Addition, Generally located southof Chapman Drive between N 10th St and N 8th St and approximately 294 Feet North of Plum St. The motion was seconded by Councilmember Clark. The motion to approve carried unanimously(50 vote).8.Pate Addition ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N10th St and N 8th St and Approximately 294 Feet North of Plum St.Mayor Muir read the Pate Addition Replat Item and opened the Public Hearing at 7:59 p.m. Director of Development Services Ramie Hammonds summarized.The applicant is proposing toreplat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercialuse. The subject property is being impacted by the FM 455 and I35 expansion and will require thecurrent building to be removed. The applicant has indicated their intent for the replat is to allow theapplicant to build a new Sonic DriveIn on the property. The applicant has also submitted a rezoningrequest for the same property from Industrial – 1 (I1) to Business – 2 (B2). She noted that staffreceived one notice in favor of the request. Staff recommends approval.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and noted that he would answer any questions.City Engineer Tracy LaPiene noted that he had no comments on this plat application and appreciatedthe professionalism. Mayor Muir solicited for anyone else who wished to speak during the Public Hearing There beingno further citizens who wished to speak the public hearing was closed at 8:01 p.m.Mayor Pro Tem Bilyeu made a motion to approve the Replat of remainder of Lot 1 and 2 of thePate Addition, Being 0.998 acres, and generally located south of Chapman Drive between N 10thSt and N 8th St and approximately 294 Feet North of Plum. Councilman Chick had some questionsregarding the orientation of the Sonic; FM 455; utilities; and, how it would be landscaped. It wasnoted that they would meet landscaping requirementsand there will be sidewalks. The motion wasseconded by Councilmember Clark. The motion to approve carried unanimously.(50 vote). 9.Sonic Drive In Sign VarianceConduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3Building Regulations Article 3.1400 Sign Regulations, Section 3.1407.Mayor Muir read the Sonic DriveIn Sign Variance item and opened the Public Hearing at 8:05p.m. Director of Development Services Ramie Hammonds summarized.The applicant is requestinga variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60 feet fora pole sign, which is what they currently have. The property is the site of the existing Sonic Drive In.The property that they the building currently sits on is being impacted by the FM 455 expansion. Thecurrent structure will be removed and a new structure will be built in a different configurationexpanding onto the lot to the west. The business currently has an existing 60 foot pole sign which willbe removed with the expansion and are asking for the same height for the replacement sign. Thesign would be located on the west side of the property near 10th street on the west side of theproperty and within close proximity to I35. She noted there is a rendering of the sign in thepackets.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and requested that the Council consider granting the variance noted that he would answerany questions.Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing. Therebeing no further citizens who wished to speak the public hearing was closed at 8:07 p.m.There was general discussion regarding the sign heights allowed along the IH35 corridor.A motion was made by Councilmember Chick to approve a variance from Chapter 3 BuildingRegulations Article 3.1400 Sign Regulations, Section 3.1407. The motion to approve was
seconded by Councilmember Clark. The motion to approve carried unanimously (50 vote).
10.Consider Engaging Brooks Watson & Company for Audit Services
Consider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified Public
Accountants, for Audit Services for the 20192020 Fiscal Year and Authorize the City Manager and
Mayor to Sign Acknowledgement and Agreement as Submitted.
City Manager Alina Ciocan summarized the staff memo from Clayton Gray who was not present to
provide a summary. Brooks Watson & Company, Certified Public Accountants, have performed
the annual audit and prepared the annual financial statement for the City the past several years. The
past year audit (20182019) was the last year on the City's agreement with the firm.
As presented in the staff memo, staff planned on preparing a Request for Proposals (RFP) to select
an auditing firm for a new engagement period. The COVID19 pandemic caused a great disruption
to Finance Department, which operated at a 40% staffing level for a sixweek period from March
through May. With limited staff, operations focused on essential daytoday customer service and
accounting operations during that period. The Department returned to full staff on May 18. 2020
and it will take some time before operations return to normal.Staff does not have capacity to devote
the attention to detail to the RFP process that this important process deserves.
Brooks Watson has done an excellent job for the City the past several years. Partner Jon Watson is
always on site during the audit to oversee the process and has a thorough understanding of the City's
procedures, environment, and history. Staff approached Brooks Watson regarding the possibility of
engaging the firm for an additional year for the 20192020 audit year. The Firm has provided an
engagement proposal for one additional year without an increase in cost to the City.
Following completion of the audit, staff will request permission from Council to issue an RFP for
auditing services for the 20202021 audit year.
Councilmember Barrett asked how many years Brook Watson has performed the audit.
A motion was made by Councilmember Chick to approve engaging Brooks Watson & Company,
Certified Public Accountants, for Audit Services for the 20192020 Fiscal Year and authorize the
City Manager and Mayor to sign acknowledgement and agreement as submitted.The motion to
approve was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).
11.Ordinance #061820 Budget Amendment FY 20192020
Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, Which
Will Amend the Budget for the 20192020 Fiscal Year and Authorizing Amended Expenditures as
Provided; Providing for the Repeal of all Ordinances in Conflict; Providing for a Severability Clause;
and Providing for an Effective Date.
City Manager Alina Ciocan provided a brief update. She advised that we have faced quite a few
legal fees this year.
After brief deliberation and questioning from Councilmember Chick regarding the various issues
which have required legal, Councilmember Chick asked if this would be enough and suggested
raising the amount to $85,000.
A motion was made by Councilmember Chick to approve Ordinance #061820 – Amending
Ordinance #092519, Which Will Amend the Budget for the 20192020 Fiscal Year and authorize
Page 6
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JUNE 1, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7th STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None. STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; Director of Human Resources and Special Projects Jeriana Staton; City Engineer TracyLaPiene; Librarian/Social Media Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation and Pledge of Allegiance.There being a quorum present at the June 1, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:18 p.m.The Invocation was given by Mayor Muir and thePledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 05182020Approve the May 18, 2020 Work Session Minutes.2.City Council Regular Meeting Minutes 05182020Approve May 18, 2020 Regular City Council Meeting Minutes.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.There were no items removed from the Consent Agenda.REGULAR AGENDA5.Kenning Addition Minor PlatConsider, Discuss and Act on the Minor Plat of Lot 1, 2, and 3 Block A of Kenning Addition, Being16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on the North Side of Lois Roadand Approximately 40 Feet East of Burlington Northern Santa Fe Railroad.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate three (3) lots of 4.79 acres, and 7.36 acres from five (5) unplatted tracts. All of the lots willhave access from Lois Road East. Lot 1 will have approximately 209 feet of frontage on the publicROW while Lot 2 will have approximately 60 fee of frontage on the public ROW and Lot 3 willhave approximately 322 feet of frontage on the public ROW. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. Applicant is requesting a variance from the following regulation in theSubdivision Ordinance.1. Section 10.105.4.C Lots should be rectangular where practicable. Sharp angles between lotlines should be avoided. The ratio of depth to width should not ordinarily exceed two andonehalf to one (2.5:1). The Planning and Zoning Commission approved the minor plat on April 13, 2020 by a 60 votewith the condition that all staff comments were addressed prior to City Council Approval. Theapplicant has not addressed all of staff's comments and so staff is recommending denial based onstaff comments not being addressed. A motion was made by Councilmember Chick to deny the Minor Plat of Lot 1, 2, and 3 Block A ofKenning Addition, Being 16.96 Acres, in the City of Sanger’s ETJ, and Generally Located on theNorth Side of Lois Road and Approximately 40 Feet East of Burlington Northern Santa FeRailroad. The motion was seconded by Councilmember Clark. The motion to deny carriedunanimously (50 vote).6.Meadow Green Farm Addition Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lot 113 Block A, Lots 13 Block B, Lots 17Block C, and Lot 1 Block D of Meadow Green Farm Addition, Being 97.873 Acres, in the City ofSanger’s ETJ, and Generally Located on the West Side of Metz Road and Approximately 2463Feet South of Lois Rd.Director of Development Services Ramie Hammonds summarized. The applicant is proposing tocreate 23 residential lots of a minimum 1 acre each and 1 tract of 67.09 acres for futuredevelopment from two (2) unplatted tracts. The property is located in the ETJ of the City ofSanger. The property will be served by Bolivar Water, Coserv Electric, and will have onsite septicfor sanitary sewer. The development will consist of Phase I with 6 residential lots, Phase II with 17residential lots, and 1 tract reserved for future development. The property is located in the City ofSanger ETJ and therefore no zoning regulations apply. The property does not meet City of SangerSubdivision Regulations. 1.Section 10.105.4.D – Residential lots shall front on residential class streets The Planning and Zoning Commission approved this project on April 13, 2020 with the conditionthat all staff comments were addressed prior to City Council Approval. Staff recommendedapproval of the preliminary plat with the variance from the above noted requirement. Ms.Hammonds noted that the variance is for the fact that the lots do not face on a residential class streetand will face on Metz Road which is not considered a residential class street. She advised that byapproving this plat they would be approving the variance. Scott Holman a nearby resident was recognized to speak. He stated he live at 2017 Metz Roadand noted that he lives on the property just south of the Meadow Green Farm Addition. He notedthat the one thing that he wanted to bring up was that the roadway on the south side adjacent tothem is right on the property line and he stated that it would limit him with what he can do with hisproperty and asked if it could be considered that they move that property ten (10) feet away fromthe property line. To answer questions which came up by Council regarding the road, Ms. Hammonds wasrecognized and stated that all of their development is withing their property lines so we do not haveanything that would require them to do that. They meet the subdivision ordinance, she also notedthat their house would be facing the street and it would be a street in front of their house. There was general discussion that they are withing thier rights and do meet the subdivision Ordinanceunless it was voluntary by the applicant. Ms. Corbin noted that their Engineer Jason Faigle was notpresent so she could not say if there was something else they could do but she noted that she wasnot opposed to looking at it if there was something they could do. Ms. Corbin and an unidentifiedgentleman in the audience both stated that they would talk to their Engineer. Mayor Pro Tem Bilyeunoted that it does meet all of the requirements and a lot can happen between the preliminary plat andthe final plat and they can move it forward to keep the process going and that Council does rely onengineering staff to make sure that all requirements are met. The was some discussion regarding thetwo south lots to front on the residential street and also the homes left on Metz, if they could sharedrives to limit the access. They said that would discuss this with their Engineer.Councilmember Chick noted his concern regarding the number of these types of subdivisions comingin lately with no parkland, walkways, no amenities and they seem to be packing in the homes onthese two lane roadways and asked if there was anything we can do to keep this from continuing tohappen and make these areas communities and not just places where homes are built for thedevelopers to make more money, that at some point these homes will be brought into the City andthere will be some problems. Ms. Hammonds noted that allowing the variances does allow for thehomes to face the streets and the Council does have the option to not approve them. There wasadditional discussion and it was noted that some of the recent projects coming through have been inthe works for a while, but on all new and future projects staff is having the conversation with thedevelopers regarding what the Council would like to see. Discussion ensued regarding future subdivision proposals and the future accesses and traffic on thecounty roads and facing the homes on the nonresidential roads, parks and drainage. City Engineernoted that the some of the adjacent streets may need to be improved with a traffic study. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat of Lot 113 BlockA, Lots 13 Block B, Lots 17 Block C, and Lot 1 Block D of Meadow Green Farm Addition,being 97.873 Acres, in the City of Sanger’s ETJ, and generally located on the West Side of MetzRoad and approximately 2463 feet south of Lois Rd with shared Drives on a minimum of six (6) lotswith three (3) shared drives) to reduce the number of drives onto the road. There was nodiscussion. The motion was seconded by Councilmember Barrett. The motion carried with three (3)in favor and two (2) against Councilmember Chick and Councilmember Clark voting against themotion to approve.7.Pate Addition RezoningConduct a Public Hearing and Consider, Discuss and Act on Ordinance # 051620 Regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 Acres of Land for the Remainder of Lots 1 and 2 of the Pate Addition, Generally LocatedSouth of Chapman Dr Between N 10th St and N 8th St and Approximately 294 Feet North of PlumSt. Mayor Muir read the Public Hearing item and opened the Public Hearing at 7:54 p.m. The Directorof Development Services, Ramie Hammonds summarized. The applicant is proposing to replatapproximately 0.998 acre for Business use and rezone the approximately 0.998 acre of the subjectproperty from I1 (Industrial District 1) to B2 (Business District 2) zoning. The purpose ofrezoning is to accommodate a quick service food and beverage shop. Currently the said business islocated at 910 W. Chapman Drive and is being displaced due to the FM 455 and I35 expansion.The business will be demolished and reconfigured on the newly platted and rezoned site. Thebusiness is currently operating under a legally nonconforming status. The rezoning would bring theuse into conformance. This business is the existing Sonic which has been operating in a nonconforming status and this will bring it into conformity. There was discussion regarding theconfiguration of the business and it was noted that it would go all the way to 10th Street. She notedthat the B2 Zoning fits the zoning for the area.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and noted that he would answer any questions.Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing Therebeing no further citizens who wished to speak the public hearing was closed at7:56 p.m.A motion was made by Councilmember Chick to approve Ordinance # 051620 regarding aZoning Change From I1 (Industrial District 1) to B2(Business District 2) for Approximately0.998 acres of land for the remainder of Lots 1 and 2 of the Pate Addition, Generally located southof Chapman Drive between N 10th St and N 8th St and approximately 294 Feet North of Plum St. The motion was seconded by Councilmember Clark. The motion to approve carried unanimously(50 vote).8.Pate Addition ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of remainder of Lot 1 and 2of the Pate Addition, Being 0.998 Acres, and Generally Located South of Chapman Dr Between N10th St and N 8th St and Approximately 294 Feet North of Plum St.Mayor Muir read the Pate Addition Replat Item and opened the Public Hearing at 7:59 p.m. Director of Development Services Ramie Hammonds summarized.The applicant is proposing toreplat the remainder of Pate Addition Lot 1 and 2, being 0.998 acres into one lot for commercialuse. The subject property is being impacted by the FM 455 and I35 expansion and will require thecurrent building to be removed. The applicant has indicated their intent for the replat is to allow theapplicant to build a new Sonic DriveIn on the property. The applicant has also submitted a rezoningrequest for the same property from Industrial – 1 (I1) to Business – 2 (B2). She noted that staffreceived one notice in favor of the request. Staff recommends approval.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and noted that he would answer any questions.City Engineer Tracy LaPiene noted that he had no comments on this plat application and appreciatedthe professionalism. Mayor Muir solicited for anyone else who wished to speak during the Public Hearing There beingno further citizens who wished to speak the public hearing was closed at 8:01 p.m.Mayor Pro Tem Bilyeu made a motion to approve the Replat of remainder of Lot 1 and 2 of thePate Addition, Being 0.998 acres, and generally located south of Chapman Drive between N 10thSt and N 8th St and approximately 294 Feet North of Plum. Councilman Chick had some questionsregarding the orientation of the Sonic; FM 455; utilities; and, how it would be landscaped. It wasnoted that they would meet landscaping requirementsand there will be sidewalks. The motion wasseconded by Councilmember Clark. The motion to approve carried unanimously.(50 vote). 9.Sonic Drive In Sign VarianceConduct a Public Hearing and Consider, Discuss, and Possibly Act on a Variance from Chapter 3Building Regulations Article 3.1400 Sign Regulations, Section 3.1407.Mayor Muir read the Sonic DriveIn Sign Variance item and opened the Public Hearing at 8:05p.m. Director of Development Services Ramie Hammonds summarized.The applicant is requestinga variance from the maximum height of 25 feet for a pole sign and to allow for a height of 60 feet fora pole sign, which is what they currently have. The property is the site of the existing Sonic Drive In.The property that they the building currently sits on is being impacted by the FM 455 expansion. Thecurrent structure will be removed and a new structure will be built in a different configurationexpanding onto the lot to the west. The business currently has an existing 60 foot pole sign which willbe removed with the expansion and are asking for the same height for the replacement sign. Thesign would be located on the west side of the property near 10th street on the west side of theproperty and within close proximity to I35. She noted there is a rendering of the sign in thepackets.Wade Harden, 300 Johnny Bench Dr., Oklahoma City, OK was recognized and summarized theirrequest and requested that the Council consider granting the variance noted that he would answerany questions.Mayor Muir solicited for additional citizens who wished to speak during the Public Hearing. Therebeing no further citizens who wished to speak the public hearing was closed at 8:07 p.m.There was general discussion regarding the sign heights allowed along the IH35 corridor.A motion was made by Councilmember Chick to approve a variance from Chapter 3 BuildingRegulations Article 3.1400 Sign Regulations, Section 3.1407. The motion to approve wasseconded by Councilmember Clark. The motion to approve carried unanimously (50 vote).10.Consider Engaging Brooks Watson & Company for Audit ServicesConsider, Discuss and Possibly Approve Engaging Brooks Watson & Company, Certified PublicAccountants, for Audit Services for the 20192020 Fiscal Year and Authorize the City Manager andMayor to Sign Acknowledgement and Agreement as Submitted.City Manager Alina Ciocan summarized the staff memo from Clayton Gray who was not present toprovide a summary. Brooks Watson & Company, Certified Public Accountants, have performedthe annual audit and prepared the annual financial statement for the City the past several years. Thepast year audit (20182019) was the last year on the City's agreement with the firm. As presented in the staff memo, staff planned on preparing a Request for Proposals (RFP) to selectan auditing firm for a new engagement period. The COVID19 pandemic caused a great disruptionto Finance Department, which operated at a 40% staffing level for a sixweek period from Marchthrough May. With limited staff, operations focused on essential daytoday customer service andaccounting operations during that period. The Department returned to full staff on May 18. 2020and it will take some time before operations return to normal.Staff does not have capacity to devotethe attention to detail to the RFP process that this important process deserves.Brooks Watson has done an excellent job for the City the past several years. Partner Jon Watson isalways on site during the audit to oversee the process and has a thorough understanding of the City'sprocedures, environment, and history. Staff approached Brooks Watson regarding the possibility ofengaging the firm for an additional year for the 20192020 audit year. The Firm has provided anengagement proposal for one additional year without an increase in cost to the City. Following completion of the audit, staff will request permission from Council to issue an RFP forauditing services for the 20202021 audit year. Councilmember Barrett asked how many years Brook Watson has performed the audit.A motion was made by Councilmember Chick to approve engaging Brooks Watson & Company,Certified Public Accountants, for Audit Services for the 20192020 Fiscal Year and authorize theCity Manager and Mayor to sign acknowledgement and agreement as submitted.The motion toapprove was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).11.Ordinance #061820 Budget Amendment FY 20192020Consider, Discuss and Act on Ordinance #061820 – Amending Ordinance #092519, WhichWill Amend the Budget for the 20192020 Fiscal Year and Authorizing Amended Expenditures asProvided; Providing for the Repeal of all Ordinances in Conflict; Providing for a Severability Clause;and Providing for an Effective Date. City Manager Alina Ciocan provided a brief update. She advised that we have faced quite a fewlegal fees this year. After brief deliberation and questioning from Councilmember Chick regarding the various issueswhich have required legal, Councilmember Chick asked if this would be enough and suggestedraising the amount to $85,000.
A motion was made by Councilmember Chick to approve Ordinance #061820 – Amending
Ordinance #092519, Which Will Amend the Budget for the 20192020 Fiscal Year and authorize
amended expenditures as provided and revised to $85,000.00 Providing for the repeal of all
Ordinances in conflict; Providing for a Severability Clause; and Providing for an Effective Date. The
motion was seconded by Councilmember Dillon. The motion to approve carried unanimously (50
vote).
12.INFORMATION ITEMS:
a.Monthly Financial Report March 31, 2020
b.Monthly Financial Report April 30, 2020
Mayor Muir prompted a brief discussing regarding the property tax revenue trends (Page 122123)
and noted that the property tax revenues warrant watching.
c.Capital Projects Recap May 27, 2020
d.Disbursements April 2020
13.FUTURE AGENDA ITEMS:
Councilmember Chick requested a future agenda item outlining where we are at on Public Works
and Streets and using the bond money and if we got everything completed.
14.ADJOURN.
There being no further agenda items Mayor Muir adjourned the meeting at 8:25 p.m.
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