07/06/2020-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 6, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 NORTH 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;
Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of Development
Services Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/Social
Media Laura Klenke; Police Officer Josh Bishop.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting was
called to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chick
and the Pledge of Allegiance was led by Councilmember Clark.
2.CITIZEN INPUT:
There were no citizens wishing to speak under this item.
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 06152020
Approval of City Council Work Session Minutes for June 15, 2020.
2.City Council Regular Meeting Minutes 06152020
Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting.
A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
Page 1
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).
4.Consider Any Items Removed from Consent Agenda.
None.
REGULAR AGENDA
5.Board and Commission Appointments and Reappointments
Consider, Discuss and Act on Proposed Commission and Board Member Appointments and Re
appointments for:
Planning and Zoning Commission/Zoning Board of Adjustment:
Appointments:
Jason Miller Alternate
Reappointments:
Sally Amendola, Place 2
Allen McAlister, Place 4
Bo Cooper, Place 6
Park Board:
Appointments:
None
Reappointments:
Tyler Sievert Place 2
David Cale Trail Place 4
Library Board:
Appointments:
Joann M. Teuscher Place 2
Reappointments:
Amanda Ford Place 4
4A Board:
Appointments:
Sue Allison Place 2
Reappointments:
None
4B Board:
Appointments:
Justin Swaim Place 1
Eddie Piercy Place 6
Reappointments:
John Payne Place 2
Beverly Howard Place 4
A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments and
reappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments
to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of the
Board Members who were present at the meeting tonight and expressed appreciation for their
willingness to be on the boards and to serve the community. The motion to approve with the
modification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).
Page 2
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).
6.Sanger Area Chamber of Commerce Service Contract
Consider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service Contract
Between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax
Funds.
Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the Annual
Service Contract between the City of Sanger and the Chamber and noted that after review by all
parties, the contract is the same as it was last year. They gave a summary of their budget which was
provided to Council in the agenda packet. They noted that they are currently at a loss because they
have had to cancel so many events due to COVID. They did point out that one bit of good news is,
that their memberships are up this year. They discussed the Sellabration which is their largest
fundraising event. Explained and provided maps of how they would set up the grounds and where
they would have hand sanitation stations, spacing between vendors, etc. They currently have about
70 vendors which is about half of what they normally generate. There is planned alternate
entertainment for the children this year with games like they do at the picnics such as at Spring Fling
(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of the
people surveyed would like to move forward with the Sellabration. The Sellabration date is typically
the second Saturday in September. The board is adamant about having Sellabration, so they have
provided an alternate date of October 10th, if the event can not be held on the September date.
There was discussion regarding how many people would attend and their anticipated income. There
was discussion regarding whether the Chamber could apply for any funding being provided by the
government and the Chamber was directed to get with Shani Bradshaw, Director of Economic
Development. It was discussed that the Chamber may be under the Denton County Cares funds.
There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted that
the way things stand right now that alternate date may be a good idea, he also mentioned that there
may be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted that
staff would set up a meeting to discuss this further. It was reiterated that there were no changes on
the Service Contract this year.
A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute a
Service Contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel
Occupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carried
unanimously (50 vote).
7.Country Road Estates Preliminary Plat
Consider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,
of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,
Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co
Survey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County
Road 200 and Approximately 4950 Feet West of I35.
Director of Development Services Ramie Hammonds was recognized to summarize. The applicant
is proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplatted
tract of land. the property is located within the ETJ of the City of Sanger and therefore no zoning
regulations apply. The City of Sanger will have no services in the area. They are going to have
Bolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,
the developer has worked with staff and did resubmit a revised preliminary plat which was turned in
after the agenda was complete (she handed out copies). One of the variances they are requesting is
requirement for the frontage on a Residential Class Street and the developer has resubmitted a
Page 3
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned in
after the agenda was complete (she handed out copies). One of the variances they are requesting is
requirement for the frontage on a Residential Class Street and the developer has resubmitted a
revised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. The
other variances are: r Culdesac length; and a requirement by Denton County subdivision rules
which states that a culdesac shall be constructed every 1000 feet along deadend street.
Additionally, a variance that is not listed, but would be granted with approval of the plat Our
standard City Block length is exceeded. Staff has reviewed this plat along with engineering and it
substantially meets the code with the following variances:
1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additions
shall not be longer than six hundred fee (600') from the nearest intersection, except under
unusual conditions with the approval of the City Council.
2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided with
adequate access to an existing or proposed street by frontage on such street. Residential lots
shall front on residential class streets.
3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shall
be constructed every 1000 feet along dead end streets.
Discussion ensued regarding the variances and concern was expressed by Councilmember Chick
regarding substantially meeting the subdivision requirements and the variances. Ms. Hammonds
advised that for all future cases she is making it extremely clear to the developers that we are not
accepting frontage on non residential streets. This preliminary plat was approved by the Planning and
Zoning Commisison on May 11th and is hopefully one of the last ones to come through like this. The
developer did revise the plat and make an effort to reduce the amount of lot frontage on the non
residential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding the
length of the streets, and it was noted that the lot sizes also make a difference. Councilmember
Dillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivision
requirements, if these three variances were not requested, the preliminary plat would meet the
subdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for the
variances, everything else complies. Ms. Hammonds reiterated that this is something that we need
to work with the County on to get a good set of standards for the ETJ areas.
A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots
1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the Ed
Bradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, Abstract
Number 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,
and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 with
the following variances noting that staff mentioned a fourth variance regarding block length, which
would be approval upon approval of the plat:
.
1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additions
shall not be longer than six hundred fee (600') from the nearest intersection, except under
unusual conditions with the approval of the City Council.
2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided with
adequate access to an existing or proposed street by frontage on such street. Residential lots
shall front on residential class streets.
3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shall
be constructed every 1000 feet along dead end streets.
The motion was seconded by Councilmember Barrett. There was brief discussion regarding the size
of Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they are
Page 4
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned inafter the agenda was complete (she handed out copies). One of the variances they are requesting isrequirement for the frontage on a Residential Class Street and the developer has resubmitted arevised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. Theother variances are: r Culdesac length; and a requirement by Denton County subdivision ruleswhich states that a culdesac shall be constructed every 1000 feet along deadend street.Additionally, a variance that is not listed, but would be granted with approval of the plat Ourstandard City Block length is exceeded. Staff has reviewed this plat along with engineering and itsubstantially meets the code with the following variances: 1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.Discussion ensued regarding the variances and concern was expressed by Councilmember Chickregarding substantially meeting the subdivision requirements and the variances. Ms. Hammondsadvised that for all future cases she is making it extremely clear to the developers that we are notaccepting frontage on non residential streets. This preliminary plat was approved by the Planning andZoning Commisison on May 11th and is hopefully one of the last ones to come through like this. Thedeveloper did revise the plat and make an effort to reduce the amount of lot frontage on the nonresidential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding thelength of the streets, and it was noted that the lot sizes also make a difference. CouncilmemberDillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivisionrequirements, if these three variances were not requested, the preliminary plat would meet thesubdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for thevariances, everything else complies. Ms. Hammonds reiterated that this is something that we needto work with the County on to get a good set of standards for the ETJ areas. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the EdBradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, AbstractNumber 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 withthe following variances noting that staff mentioned a fourth variance regarding block length, whichwould be approval upon approval of the plat: .1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.
The motion was seconded by Councilmember Barrett. There was brief discussion regarding the size
of Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they are
dedicating the rightofway for the future improvement of the road. The motion carried with three
(3) votes in favor and two (2) votes in opposition (Councilmember Chick and Councilmember Clark
voting in opposition).
8.Master Agreement Distribution Poles Common Use
Consider, Discuss and Possibly Approve A Master Agreement For Common Use of Distribution
Poles By and Between Denton County Electric Cooperative, Inc., d/b/a CoServ Electric, a Texas
Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a Texas HomeRule
Municipality; And, Authorize the Mayor to Execute Said Agreement.
Director of Electric Utilites Mike Prater summarized. The FM 455 power line begins east of the
railroad tracks and ends west of FM 2430 in Bolivar, Texas, both CoServ and the City of Sanger
lines are subject to relocation for the TxDOT FM 455 expansion. For the construction of the
infrastructure he received some preliminary numbers of around 1. 3 million dollars and decided to
meet with CoServ to see if a joint agreement could be worked out. This contract will make the
agreement formal and basically the city will pay the difference of a 45 foot pole to a 50 foot pole,
basically for only five feet of pole. CoServ plans to do all of the construction on the poles and their
lines and then we will come in and have our contractor run the crossarms, our neutral and primary
lines and feeder, etc. We will still have to install our own poles on FM 455 from 10th street to 5th
Street.We will also be responsible for the additional engineering the extra length of the pole incurs.
He summarized additional details in the contract. In the past we have worked with CoServ and it
has been a gentleman's agreement from long ago, it was basically on a handshake; this document will
make it official. This will reduce the amount of money the City will have to pay to get this project
completed, and estimates that we would save about 50% off the cost of the project. It was noted
that the contract is indefinite and also, if for some reason we would have to get off of their poles in
the future, it would be a date agreeable to by both parties. . The contract has been reviewed by our
engineer; CoServ and our Attorney. It was noted that the remainder of the project would have to
be contracted out.
A motion was made by Councilmember Chick to approve the Master Agreement for Common Use
of Distribution Poles by and between Denton County Electric Cooperative, Inc., d/b/a CoServ
Electric, a Texas Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a
Texas HomeRule Municipality; and authorize the Mayor to execute said Agreement. The motion
was seconded by Councilmember Barrett. The motion to approve carried unanimously (50 vote).
9.Resolution No. 070720 Ratify Emergency Repair
Consider, Discuss and Possibly Act on Resolution No. 070720 of the City Council of the City of
Sanger, Texas, Ratifying a Contract to THI Water Well, LLC. for the Emergency Repair of Water
Well #7; Making Findings Exempting Such Contract From the Requirements of Competitive
Bidding; and, Providing an Effective Date.
City Manager Alina Ciocan noted that we had a major failure at Well No. 7 (Utility Road) which
was caused by a lightening strike in May 2020. The City had to do an emergency repair for which
the cost was over the $50,000 competitive bidding requirement at ($62,893.75). This Resolution is
to ratify the competitive bidding requirement exempting the contract from the requirements of
competitive bidding and finding exemption because of the need for an emergency repair. The
lightening strike damage was claimed on insurance and we received $58,375.25 back for damages
caused by the lightening strike. Staff noted the deductible was $1000 and there were some items
that were not covered from the lightening strike. Legal Counsel has reviewed the Resolution.
Page 5
MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, JULY 6, 20207:00 PMHISTORIC CHURCH BUILDING 403 NORTH 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Finance, Clayton Gray;Director of Electric Utilities Mike Prater; City Engineer Tracy LaPiene; Director of DevelopmentServices Ramie Hammonds; Director of Economic Development Shani Bradshaw, Librarian/SocialMedia Laura Klenke; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present at the July 6, 2020 Regular City Council Meeting, the meeting wascalled to order by Mayor Muir at 7:05 p.m. The Invocation was given by Councilmember Chickand the Pledge of Allegiance was led by Councilmember Clark.2.CITIZEN INPUT:There were no citizens wishing to speak under this item.3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 06152020Approval of City Council Work Session Minutes for June 15, 2020.2.City Council Regular Meeting Minutes 06152020Approval of the City Council Regular Meeting Minutes for the June 15, 2020 Meeting. A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Councilmember Clark. The motion carried unanimously (50 vote).4.Consider Any Items Removed from Consent Agenda.None.REGULAR AGENDA5.Board and Commission Appointments and ReappointmentsConsider, Discuss and Act on Proposed Commission and Board Member Appointments and Reappointments for:Planning and Zoning Commission/Zoning Board of Adjustment:Appointments:Jason Miller AlternateReappointments:Sally Amendola, Place 2Allen McAlister, Place 4Bo Cooper, Place 6Park Board:Appointments:NoneReappointments:Tyler Sievert Place 2David Cale Trail Place 4Library Board:Appointments:Joann M. Teuscher Place 2Reappointments:Amanda Ford Place 44A Board:Appointments:Sue Allison Place 2Reappointments:None4B Board:Appointments:Justin Swaim Place 1Eddie Piercy Place 6 Reappointments:John Payne Place 2Beverly Howard Place 4A motion was made by Mayor Pro Tem Bilyeu to approve all of the Board appointments andreappointments with one modification. On Planning and Zoning and Zoning Board of Adjustments to move Place 6 to Alternate and move the Alternate to Place 6. Mayor Muir thanked all of theBoard Members who were present at the meeting tonight and expressed appreciation for theirwillingness to be on the boards and to serve the community. The motion to approve with themodification was seconded by Councilmember Dillon. The motion carried unanimously (50 vote).6.Sanger Area Chamber of Commerce Service ContractConsider, Discuss and Possibly Approve and Authorize Mayor to Execute a Service ContractBetween the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy TaxFunds.Kelsi Bannahan, President and Debbie Reeves Chamber Administrator presented the AnnualService Contract between the City of Sanger and the Chamber and noted that after review by allparties, the contract is the same as it was last year. They gave a summary of their budget which wasprovided to Council in the agenda packet. They noted that they are currently at a loss because theyhave had to cancel so many events due to COVID. They did point out that one bit of good news is,that their memberships are up this year. They discussed the Sellabration which is their largestfundraising event. Explained and provided maps of how they would set up the grounds and wherethey would have hand sanitation stations, spacing between vendors, etc. They currently have about70 vendors which is about half of what they normally generate. There is planned alternateentertainment for the children this year with games like they do at the picnics such as at Spring Fling(no bounce houses, etc.) They did conduct a survey of vendors and members, and most of thepeople surveyed would like to move forward with the Sellabration. The Sellabration date is typicallythe second Saturday in September. The board is adamant about having Sellabration, so they haveprovided an alternate date of October 10th, if the event can not be held on the September date. There was discussion regarding how many people would attend and their anticipated income. Therewas discussion regarding whether the Chamber could apply for any funding being provided by thegovernment and the Chamber was directed to get with Shani Bradshaw, Director of EconomicDevelopment. It was discussed that the Chamber may be under the Denton County Cares funds.There was additional discussion regarding the Chamber budget and funds. Mayor Muir noted thatthe way things stand right now that alternate date may be a good idea, he also mentioned that theremay be some ways for the City to assist the Chamber, to partner with them. Mayor Muir noted thatstaff would set up a meeting to discuss this further. It was reiterated that there were no changes onthe Service Contract this year.A motion was made by Mayor Pro Tem Bilyeu to approve and authorize the Mayor to Execute aService Contract between the City of Sanger and the Sanger Area Chamber of Commerce for HotelOccupancy Tax Funds. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).7.Country Road Estates Preliminary PlatConsider, Discuss and Act on the Preliminary Plat of Lots 1528 Block A, and Lots 346 Block B,of Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34,Cooke County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR CoSurvey, Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of CountyRoad 200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds was recognized to summarize. The applicantis proposing to create 58 residential lots of a minimum of one (1) acre each from one (1) unplattedtract of land. the property is located within the ETJ of the City of Sanger and therefore no zoningregulations apply. The City of Sanger will have no services in the area. They are going to haveBolivar Water; onsite septic; and CoServ for Electric. As was noted in the Work Session summary,the developer has worked with staff and did resubmit a revised preliminary plat which was turned inafter the agenda was complete (she handed out copies). One of the variances they are requesting isrequirement for the frontage on a Residential Class Street and the developer has resubmitted arevised plat reducing the lot frontage on the original preliminary plat from eight lots to three lots. Theother variances are: r Culdesac length; and a requirement by Denton County subdivision ruleswhich states that a culdesac shall be constructed every 1000 feet along deadend street.Additionally, a variance that is not listed, but would be granted with approval of the plat Ourstandard City Block length is exceeded. Staff has reviewed this plat along with engineering and itsubstantially meets the code with the following variances: 1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.Discussion ensued regarding the variances and concern was expressed by Councilmember Chickregarding substantially meeting the subdivision requirements and the variances. Ms. Hammondsadvised that for all future cases she is making it extremely clear to the developers that we are notaccepting frontage on non residential streets. This preliminary plat was approved by the Planning andZoning Commisison on May 11th and is hopefully one of the last ones to come through like this. Thedeveloper did revise the plat and make an effort to reduce the amount of lot frontage on the nonresidential class street. Some discussion was initiated by Mayor Pro Tem Bilyeu regarding thelength of the streets, and it was noted that the lot sizes also make a difference. CouncilmemberDillon asked, regarding Councilmember Chick's concerns on substantially meeting the subdivisionrequirements, if these three variances were not requested, the preliminary plat would meet thesubdivision regulations. Ms. Hammonds noted that he was correct, and if it weren't for thevariances, everything else complies. Ms. Hammonds reiterated that this is something that we needto work with the County on to get a good set of standards for the ETJ areas. A motion was made by Mayor Pro Tem Bilyeu to approve the Preliminary Plat as presented of Lots1528 Block A, and Lots 346 Block B, of Country Road Estates, Being 81.45 Acres of the EdBradley Survey, Abstract Number 34, Cooke County, Texas, the Ed Bradley Survey, AbstractNumber 1705, and the B.B.B. C.RR Co Survey, Abstract number 199 in the City of Sanger’s ETJ,and Generally Located South of County Road 200 and Approximately 4950 Feet West of I35 withthe following variances noting that staff mentioned a fourth variance regarding block length, whichwould be approval upon approval of the plat: .1. City of Sanger Code of Ordinances Section 10.105.1.1. Culdesacs in residential additionsshall not be longer than six hundred fee (600') from the nearest intersection, except underunusual conditions with the approval of the City Council.2. City of Sanger Code of Ordinances Section 10.105.4.i Each lot shall be provided withadequate access to an existing or proposed street by frontage on such street. Residential lotsshall front on residential class streets. 3. Denton County Subdivision Rules and Regulations Section VIII.III.C.17 A culdesac shallbe constructed every 1000 feet along dead end streets.The motion was seconded by Councilmember Barrett. There was brief discussion regarding the sizeof Hoehn Road. It was noted that it is a gravel road and classified as a minor arterial and they arededicating the rightofway for the future improvement of the road. The motion carried with three(3) votes in favor and two (2) votes in opposition (Councilmember Chick and Councilmember Clarkvoting in opposition).8.Master Agreement Distribution Poles Common UseConsider, Discuss and Possibly Approve A Master Agreement For Common Use of DistributionPoles By and Between Denton County Electric Cooperative, Inc., d/b/a CoServ Electric, a TexasElectric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, a Texas HomeRuleMunicipality; And, Authorize the Mayor to Execute Said Agreement. Director of Electric Utilites Mike Prater summarized. The FM 455 power line begins east of therailroad tracks and ends west of FM 2430 in Bolivar, Texas, both CoServ and the City of Sangerlines are subject to relocation for the TxDOT FM 455 expansion. For the construction of theinfrastructure he received some preliminary numbers of around 1. 3 million dollars and decided tomeet with CoServ to see if a joint agreement could be worked out. This contract will make theagreement formal and basically the city will pay the difference of a 45 foot pole to a 50 foot pole,basically for only five feet of pole. CoServ plans to do all of the construction on the poles and theirlines and then we will come in and have our contractor run the crossarms, our neutral and primarylines and feeder, etc. We will still have to install our own poles on FM 455 from 10th street to 5thStreet.We will also be responsible for the additional engineering the extra length of the pole incurs.He summarized additional details in the contract. In the past we have worked with CoServ and ithas been a gentleman's agreement from long ago, it was basically on a handshake; this document willmake it official. This will reduce the amount of money the City will have to pay to get this projectcompleted, and estimates that we would save about 50% off the cost of the project. It was notedthat the contract is indefinite and also, if for some reason we would have to get off of their poles inthe future, it would be a date agreeable to by both parties. . The contract has been reviewed by ourengineer; CoServ and our Attorney. It was noted that the remainder of the project would have tobe contracted out. A motion was made by Councilmember Chick to approve the Master Agreement for Common Useof Distribution Poles by and between Denton County Electric Cooperative, Inc., d/b/a CoServElectric, a Texas Electric Cooperative Corporation ("CoServ"), and the City of Sanger, Texas, aTexas HomeRule Municipality; and authorize the Mayor to execute said Agreement. The motionwas seconded by Councilmember Barrett. The motion to approve carried unanimously (50 vote).9.Resolution No. 070720 Ratify Emergency RepairConsider, Discuss and Possibly Act on Resolution No. 070720 of the City Council of the City ofSanger, Texas, Ratifying a Contract to THI Water Well, LLC. for the Emergency Repair of WaterWell #7; Making Findings Exempting Such Contract From the Requirements of CompetitiveBidding; and, Providing an Effective Date.City Manager Alina Ciocan noted that we had a major failure at Well No. 7 (Utility Road) whichwas caused by a lightening strike in May 2020. The City had to do an emergency repair for whichthe cost was over the $50,000 competitive bidding requirement at ($62,893.75). This Resolution isto ratify the competitive bidding requirement exempting the contract from the requirements ofcompetitive bidding and finding exemption because of the need for an emergency repair. Thelightening strike damage was claimed on insurance and we received $58,375.25 back for damagescaused by the lightening strike. Staff noted the deductible was $1000 and there were some items
that were not covered from the lightening strike. Legal Counsel has reviewed the Resolution.
A motion was made by Councilmember Chick to approve Resolution No. 070720 of the City
Council of the City of Sanger, Texas, ratifying a Contract to THI Water Well, LLC. for the
Emergency Repair of Water Well #7; making findings exempting such contract from the requirements
of competitive bidding; and, providing an effective date. Councilmember Chick asked if there was
lightening protection at the well and staff notified Interim Public Works Director Jim Bolz who
advised that we do have lightening protection at the well but it is not always foolproof. The motion
was seconded by Mayor Pro Tem Bilyeu. The motion carried unanimously (50 vote).
10.INFORMATION ITEMS:
a.Monthly Financial Report May 31, 2020
b.Capital Projects Recap June 30, 2020
c.Disbursements June 2020
Disbursements for the Month of June 2020.
There was no discussion regarding the Information Items.
11.FUTURE AGENDA ITEMS:
Councilmember Chick requested a Public Works Update, specifically on the wastewater treatment
plant; and where we are on the streets
Mayor Pro Tem Bilyeu asked when the Solid Waste Contract percentage increase would come
before Council and that he would like to have a presentation by them regarding recycling since the
questions could not be answered at the last meeting. Possibly a presentation before they ask for an
increase.
Councilmember Chick requested an update on the PID. City Manager Alina Ciocan noted that last
week they did bring in a zoning case and the PID subcommittee said they need to go to staff first.
Mayor Muir noted there have not been any advisory meetings since December. Staff will advise as
more information is provided.
12.ADJOURN.
There being no further Agenda Items for discussion Mayor Muir adjourned the meeting at 7:57 p.m.
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