08/03/2020-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 3, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
None.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services Ramie
Hammonds; City Engineer Tracy LaPiene; Police Officer Josh Bishop.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
There being a quorum, Mayor Muir called the August 3, 202 Regular Meeting to order at 7:00 p.m.
The Invocation was given by Mayor Pro Tem Bilyeu. The Pledge of Alligence was led by
Councilmember Clark.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak.
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Regular Meeting Minutes 072020
Approve the Regular City Council Meeting Minutes from the July 20, 2020 Meeting.
A motion was made by Councilmember Chick to approve the Consent Agenda as presented. The
motion was seconded by Mayor Pro Tem Bilyeu. The motion to approve carried unanimously (50
vote).
4.Consider Any Items Removed from Consent Agenda.
No items were removed from the Consent Agenda.
REGULAR AGENDA
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 3, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum, Mayor Muir called the August 3, 202 Regular Meeting to order at 7:00 p.m. The Invocation was given by Mayor Pro Tem Bilyeu. The Pledge of Alligence was led byCouncilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 072020Approve the Regular City Council Meeting Minutes from the July 20, 2020 Meeting.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Mayor Pro Tem Bilyeu. The motion to approve carried unanimously (50vote). 4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.
REGULAR AGENDA
5.Indian Springs Replat
Conduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 5 and 6 of the Indian
Springs Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres, and Generally
Located North of Duck Creek Rd and Approximately 740 West of the Intersection of Tejas Dr and
Caddo Tr.
Mayor Muir read the agenda item description and opened the public hearing at 7:03 p.m. Director
of Development Services Ramie Hammonds was recognized and provided a summary. This is a
request for two lots to be platted into one lot for residential use in the Indian Springs Subdivision.
The property was originally platted as two residential lots. The applicant is requesting to combine
the lots to be able to build an accessory accessory building. They have corrected the plat and
included drainage easements on the plat. Staff sent out fifteen (15) public hearing notices to the
owners of properties within 200 feet of the subject. property. One (1) response was received back
in favor of the application. The Planning and Zoning Commission approved this replat (50) with the
condition that all staff comments were satisfied. The applicant has met all staff items and staff
recommends approval.
Mayor Muir noted that this is a public hearing and solicited citizens who wished to speak on the
public hearing item. There were no citizens who came forward wishing to speak. There being no
public input, the public hearing was closed at 7:04 p.m.
Councilmember Clark asked why they were replatting. Ms. Hammonds noted that they desired to
construct an accessory building and could not build an accessory structure on a lot without a main
structure. She noted that in order to have an accessory bu8ilding you have to have a main structure
on the lot and that this prevents the City from having lots with just accessory buildings on them.
There was additional discussion regarding the orientation of the accessory building on the lot,and if it
would have a driveway. Also discussed was the type of material the building would be constructed
with. Ms. Hammonds noted that according to the new state law we can not mandate any type of
building material; that if it is allowed by the building code it is allowed.
A motion was made by Councilmember Chick to approve the Replat of Lot 5 and 6 of the Indian
Springs Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres and Generally
located north of Duck Creek Road and approximately 740 feet west of the intersection of Tejas
Drive and Caddo Trail. The motion was seconded by Councilmember Clark. The motion carried
unanimously (50 vote).
6.PSA Belcheff & Associates, Inc. OnCall Engineering Services
Consider, Discuss And Possibly Act To Approve A Professional Services Agreement With Belcheff
& Associates, Inc. For City Engineering Department Support Services And Authorize Mayor to
Execute Agreement.
Tracy LaPiene was recognized to summarize. He noted the history of Request for Qualifications for
Engineering Services. He advised that Belcheff and Associates has also been utilized by the City and
that they have provided excellent service. This is a request that Belcheff Associates be considered
as a candidate to provide engineering services to the City on an hourly basis. The services will be
paid for (reimbursed) by the developers submitting projects. Mr. LaPiene noted that he would be
submitting a new Request for Qualifications for Engineering Services next year, after future capital
improvement projects and development review needs are future analyzed.
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 3, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum, Mayor Muir called the August 3, 202 Regular Meeting to order at 7:00 p.m. The Invocation was given by Mayor Pro Tem Bilyeu. The Pledge of Alligence was led byCouncilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 072020Approve the Regular City Council Meeting Minutes from the July 20, 2020 Meeting.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Mayor Pro Tem Bilyeu. The motion to approve carried unanimously (50vote). 4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda. REGULAR AGENDA5.Indian Springs ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 5 and 6 of the IndianSprings Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres, and GenerallyLocated North of Duck Creek Rd and Approximately 740 West of the Intersection of Tejas Dr andCaddo Tr.Mayor Muir read the agenda item description and opened the public hearing at 7:03 p.m. Directorof Development Services Ramie Hammonds was recognized and provided a summary. This is arequest for two lots to be platted into one lot for residential use in the Indian Springs Subdivision. The property was originally platted as two residential lots. The applicant is requesting to combinethe lots to be able to build an accessory accessory building. They have corrected the plat andincluded drainage easements on the plat. Staff sent out fifteen (15) public hearing notices to theowners of properties within 200 feet of the subject. property. One (1) response was received backin favor of the application. The Planning and Zoning Commission approved this replat (50) with thecondition that all staff comments were satisfied. The applicant has met all staff items and staffrecommends approval. Mayor Muir noted that this is a public hearing and solicited citizens who wished to speak on thepublic hearing item. There were no citizens who came forward wishing to speak. There being nopublic input, the public hearing was closed at 7:04 p.m. Councilmember Clark asked why they were replatting. Ms. Hammonds noted that they desired toconstruct an accessory building and could not build an accessory structure on a lot without a mainstructure. She noted that in order to have an accessory bu8ilding you have to have a main structureon the lot and that this prevents the City from having lots with just accessory buildings on them. There was additional discussion regarding the orientation of the accessory building on the lot,and if itwould have a driveway. Also discussed was the type of material the building would be constructedwith. Ms. Hammonds noted that according to the new state law we can not mandate any type ofbuilding material; that if it is allowed by the building code it is allowed. A motion was made by Councilmember Chick to approve the Replat of Lot 5 and 6 of the IndianSprings Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres and Generallylocated north of Duck Creek Road and approximately 740 feet west of the intersection of TejasDrive and Caddo Trail. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).6.PSA Belcheff & Associates, Inc. OnCall Engineering ServicesConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With Belcheff& Associates, Inc. For City Engineering Department Support Services And Authorize Mayor toExecute Agreement.Tracy LaPiene was recognized to summarize. He noted the history of Request for Qualifications forEngineering Services. He advised that Belcheff and Associates has also been utilized by the City andthat they have provided excellent service. This is a request that Belcheff Associates be consideredas a candidate to provide engineering services to the City on an hourly basis. The services will bepaid for (reimbursed) by the developers submitting projects. Mr. LaPiene noted that he would besubmitting a new Request for Qualifications for Engineering Services next year, after future capital
improvement projects and development review needs are future analyzed.
There was lengthy discussion regarding engineering services; the current workload; and
requirements for a Request for Qualifications. Mr. LaPiene advised that he feels comfortable with
Belcheff and Associates as they have come up with similar comments on previous projects. It was
also noted that fees could not be requested during a RFQ request for engineering services and
concern was noted that the costs may be prohibitive for some people who were bringing in the
smaller developments. Mr. LaPiene noted that he would likely do the smaller items himself inhouse
and not sent them out.
A motion was made by Mayor Pro Tem Bilyeu to approve A Professional Services Agreement with
Belcheff & Associates , Inc. for City Engineering Department Support Services and authorize Mayor
to execute agreement. Councilmember Chick asked if this excludes the other firms which are
currently on the list and it was noted that it did not. The motion was seconded by Councilmember
Chick. The motion carried unanimously (50 vote).
7.Ordinance 082120 Revising Ordinance 072020 Calling ,Ordering and Notice of Election
Consider, Discuss and Possibly Act on Ordinance No. 082120 Revising Ordinance No. 0720
20 Ordering a General Election To Be Held Jointly With Other Denton County Political Subdivisions
For The Purpose of Electing A Mayor and Two (2) City Council Members: City Council Member
Place 2 and City Council Member Place 4; Designating Locations Of Polling Places; Providing For
Dates, Times, and Places for Voting and Early Voting By Personal Appearance; Providing Deadline
For Application for Ballot By Mail; Ordering Notices of Election To be Posted and Published; And,
Providing For An Effective Date.
Mayor Muir summarized the agenda item and noted that this ordinance was approved at the last
meeting; however, the Governor issued a Proclamation suspending certain statutes concerning
Elections on July 27th, 2020 which basically extended the early voting period by a week and adding
additional hours to allow citizens more opportunity to vote. Also, it expanded the in person delivery
for Mail Ballots up until the close of business on Election day if delivered in person directly to the
Denton County Election Administrator at 701 Kimberly Drive Suite A111, Denton Texas. City
Secretary Cheryl Price also noted that if a citizen does not early vote they will have to vote at
their precinct noted on shier voter registration card on November 3rd, 2020 and noted two (2) of
the precinct locations are listed in the Ordinance with one location to be determined by Denton
County Elections..
A motion was made by Councilmember Chick to approve Ordinance No. 082120 revising
Ordinance No. 072020 Ordering a General Election to be held jointly with other Denton County
Political Subdivisions for the purpose of electing a Mayor and two (2) City Council Members: City
Council Member Place 2 and City Council Member Place 4; Designating locations of polling places;
providing for dates, times, and places for voting and early voting by personal appearance; Providing
deadline for application for Ballot By Mail; Ordering Notices of Election To be posted and
published; And, providing for an effective date. The motion was seconded by Councilmember
Clark. Mayor Muir summarized details in the Ordinance regarding the new voting dates, times and
precincts for the November 3rd, 2020 General Election. The motion carried unanimously (50
vote).
8.FUTURE AGENDA ITEMS:
Mayor Muir noted that staff attended the Chamber monthly meeting and there was a vote to
postpone the Sanger Sellabration to October 31st to match up with Safe Spook. If they cannot have
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MINUTESCITY COUNCIL REGULAR MEETINGMONDAY, AUGUST 3, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREETSANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.COUNCIL MEMBERS ABSENT:None.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; City Secretary Cheryl Price; Director of Development Services RamieHammonds; City Engineer Tracy LaPiene; Police Officer Josh Bishop.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum, Mayor Muir called the August 3, 202 Regular Meeting to order at 7:00 p.m. The Invocation was given by Mayor Pro Tem Bilyeu. The Pledge of Alligence was led byCouncilmember Clark.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Regular Meeting Minutes 072020Approve the Regular City Council Meeting Minutes from the July 20, 2020 Meeting.A motion was made by Councilmember Chick to approve the Consent Agenda as presented. Themotion was seconded by Mayor Pro Tem Bilyeu. The motion to approve carried unanimously (50vote). 4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda. REGULAR AGENDA5.Indian Springs ReplatConduct a Public Hearing and Consider, Discuss and Act on the Replat of Lot 5 and 6 of the IndianSprings Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres, and GenerallyLocated North of Duck Creek Rd and Approximately 740 West of the Intersection of Tejas Dr andCaddo Tr.Mayor Muir read the agenda item description and opened the public hearing at 7:03 p.m. Directorof Development Services Ramie Hammonds was recognized and provided a summary. This is arequest for two lots to be platted into one lot for residential use in the Indian Springs Subdivision. The property was originally platted as two residential lots. The applicant is requesting to combinethe lots to be able to build an accessory accessory building. They have corrected the plat andincluded drainage easements on the plat. Staff sent out fifteen (15) public hearing notices to theowners of properties within 200 feet of the subject. property. One (1) response was received backin favor of the application. The Planning and Zoning Commission approved this replat (50) with thecondition that all staff comments were satisfied. The applicant has met all staff items and staffrecommends approval. Mayor Muir noted that this is a public hearing and solicited citizens who wished to speak on thepublic hearing item. There were no citizens who came forward wishing to speak. There being nopublic input, the public hearing was closed at 7:04 p.m. Councilmember Clark asked why they were replatting. Ms. Hammonds noted that they desired toconstruct an accessory building and could not build an accessory structure on a lot without a mainstructure. She noted that in order to have an accessory bu8ilding you have to have a main structureon the lot and that this prevents the City from having lots with just accessory buildings on them. There was additional discussion regarding the orientation of the accessory building on the lot,and if itwould have a driveway. Also discussed was the type of material the building would be constructedwith. Ms. Hammonds noted that according to the new state law we can not mandate any type ofbuilding material; that if it is allowed by the building code it is allowed. A motion was made by Councilmember Chick to approve the Replat of Lot 5 and 6 of the IndianSprings Estates Phase Two Addition, within the City of Sanger Being 1.746 Acres and Generallylocated north of Duck Creek Road and approximately 740 feet west of the intersection of TejasDrive and Caddo Trail. The motion was seconded by Councilmember Clark. The motion carriedunanimously (50 vote).6.PSA Belcheff & Associates, Inc. OnCall Engineering ServicesConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With Belcheff& Associates, Inc. For City Engineering Department Support Services And Authorize Mayor toExecute Agreement.Tracy LaPiene was recognized to summarize. He noted the history of Request for Qualifications forEngineering Services. He advised that Belcheff and Associates has also been utilized by the City andthat they have provided excellent service. This is a request that Belcheff Associates be consideredas a candidate to provide engineering services to the City on an hourly basis. The services will bepaid for (reimbursed) by the developers submitting projects. Mr. LaPiene noted that he would besubmitting a new Request for Qualifications for Engineering Services next year, after future capitalimprovement projects and development review needs are future analyzed. There was lengthy discussion regarding engineering services; the current workload; andrequirements for a Request for Qualifications. Mr. LaPiene advised that he feels comfortable withBelcheff and Associates as they have come up with similar comments on previous projects. It wasalso noted that fees could not be requested during a RFQ request for engineering services andconcern was noted that the costs may be prohibitive for some people who were bringing in thesmaller developments. Mr. LaPiene noted that he would likely do the smaller items himself inhouseand not sent them out. A motion was made by Mayor Pro Tem Bilyeu to approve A Professional Services Agreement withBelcheff & Associates , Inc. for City Engineering Department Support Services and authorize Mayorto execute agreement. Councilmember Chick asked if this excludes the other firms which arecurrently on the list and it was noted that it did not. The motion was seconded by CouncilmemberChick. The motion carried unanimously (50 vote). 7.Ordinance 082120 Revising Ordinance 072020 Calling ,Ordering and Notice of ElectionConsider, Discuss and Possibly Act on Ordinance No. 082120 Revising Ordinance No. 072020 Ordering a General Election To Be Held Jointly With Other Denton County Political SubdivisionsFor The Purpose of Electing A Mayor and Two (2) City Council Members: City Council MemberPlace 2 and City Council Member Place 4; Designating Locations Of Polling Places; Providing ForDates, Times, and Places for Voting and Early Voting By Personal Appearance; Providing DeadlineFor Application for Ballot By Mail; Ordering Notices of Election To be Posted and Published; And,Providing For An Effective Date.Mayor Muir summarized the agenda item and noted that this ordinance was approved at the lastmeeting; however, the Governor issued a Proclamation suspending certain statutes concerningElections on July 27th, 2020 which basically extended the early voting period by a week and addingadditional hours to allow citizens more opportunity to vote. Also, it expanded the in person deliveryfor Mail Ballots up until the close of business on Election day if delivered in person directly to theDenton County Election Administrator at 701 Kimberly Drive Suite A111, Denton Texas. CitySecretary Cheryl Price also noted that if a citizen does not early vote they will have to vote attheir precinct noted on shier voter registration card on November 3rd, 2020 and noted two (2) ofthe precinct locations are listed in the Ordinance with one location to be determined by DentonCounty Elections..A motion was made by Councilmember Chick to approve Ordinance No. 082120 revisingOrdinance No. 072020 Ordering a General Election to be held jointly with other Denton CountyPolitical Subdivisions for the purpose of electing a Mayor and two (2) City Council Members: CityCouncil Member Place 2 and City Council Member Place 4; Designating locations of polling places;providing for dates, times, and places for voting and early voting by personal appearance; Providingdeadline for application for Ballot By Mail; Ordering Notices of Election To be posted andpublished; And, providing for an effective date. The motion was seconded by CouncilmemberClark. Mayor Muir summarized details in the Ordinance regarding the new voting dates, times andprecincts for the November 3rd, 2020 General Election. The motion carried unanimously (50vote).8.FUTURE AGENDA ITEMS:
Mayor Muir noted that staff attended the Chamber monthly meeting and there was a vote to
postpone the Sanger Sellabration to October 31st to match up with Safe Spook. If they cannot have
it on that date they may come to Council with a future agenda item Hotel Motel Tax and the
possibility of helping the Chamber with expenses so they can continue to move forward through this
pandemic. .
Councilmember Chick asked about the schedule on the budget and City Manager Alina Ciocan
provided an update.
Councilmember Chick noted that at the next work session that he would like to see an update on
personnel and an update on the status of the wastewater plant.
9.ADJOURN.
There being no further agenda items, Mayor Muir adjourned at 7:37 p.m.
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