09/08/2020-CC-Minutes-RegularMINUTES
CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 8, 2020
7:00 PM
HISTORIC CHURCH BUILDING 403 N 7TH STREET,
SANGER, TEXAS
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett,
Councilmember Allen Chick, Councilmember Dennis Dillon
COUNCIL MEMBERS ABSENT:
Mayor Pro Tem Gary Bilyeu
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,
Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance Clayton
Gray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds
1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.
There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting to
order at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiance
was led by Councilmember Dennis Dillon.
2.CITIZEN INPUT:
There were no citizens who came forward wishing to speak
3.PROCLAMATION:
a.Proclamation No. 090120 United Way LIVE UNITED Month
Proclamation No. 090120 For United Way of Denton County, Proclaiming September 2020
LIVE UNITED Month.
Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Way
of Denton County, Proclaiming September LIVE UNITED month.
Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was taken
with the Untied Way representative attending the meeting.
4.CONSENT AGENDA:
a.Approval of Minutes
Page 1
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 081720
Approve Minutes for the August 17, 2020 City Council Work Session.
A motion was made by Councilmember Allen Chick to accept the City council minutes. Seconded
by Councilmember David Clark. Motion passes unanimously.
2.City Council Regular Meeting Minutes 081720
Approve Minutes for the August 17, 2020 Regular City Council Meeting.
A motion was made by Councilmember Allen Chick to accept the City council minutes. Seconded
by Councilmember David Clark. Motion passes unanimously.
3.City Council Special Meeting Minutes 08312020
Approve Minutes for the August 31, 2020 Special City Council Meeting.
b.Interlocal Cooperation Agreement Denton County
Approve Interlocal Cooperation Agreement With Denton County For Governmance
Communications And Dispatch Services System For The City of Sanger Fire and Police
Departments A nd Authorize The Fire Chief and Police Chief to Execute Agreement.
Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motion
was seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro Tem
Gary Bilyeu absent).
5.Consider Any Items Removed from Consent Agenda.
No items were removed from the Consent Agenda.
6.EXECUTIVE SESSION:
a.Texas Government Code Section 551.071 Consultation with Attorneys.
Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17
pm.
7.RECONVENE: OPEN MEETING:
City Council reconvened back into public forum from Executive Session at 7:51 PM.
REGULAR AGENDA
8.Easement Acquisition Wastewater Infrastructure
Consider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.
Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and Legal
Counsel to proceed forward with the potential resolution of the Easement Acquisition for
Wastewater Infrastructure in question, including negotiating a potential agreement to be approved by
Council in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passed
Page 2
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 081720Approve Minutes for the August 17, 2020 City Council Work Session.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.2.City Council Regular Meeting Minutes 081720Approve Minutes for the August 17, 2020 Regular City Council Meeting.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.3.City Council Special Meeting Minutes 08312020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement. Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motionwas seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro TemGary Bilyeu absent).5.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.6.EXECUTIVE SESSION:a.Texas Government Code Section 551.071 Consultation with Attorneys.Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17pm.7.RECONVENE: OPEN MEETING:City Council reconvened back into public forum from Executive Session at 7:51 PM.REGULAR AGENDA8.Easement Acquisition Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and LegalCounsel to proceed forward with the potential resolution of the Easement Acquisition for
Wastewater Infrastructure in question, including negotiating a potential agreement to be approved by
Council in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passed
unanimously (40, Mayor Pro Tem Gary Bilyeu absent).
9.Country Road Estates Addition Final Plat
Consider, Discuss and Act on the Final Plat of Lots 1549 Block A, and Lots 324 Block B, of
Country Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, Cooke
County, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,
Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road
200 and Approximately 4950 Feet West of I35.
Director of Development Services Ramie Hammonds stood to speak to the Council, and reviewed
the staff report. She explained the variances that were approved with the preliminary plat. She stated
that staff has reviewed and recommends approval. She let Council know that the owner was at the
meeting if they had any questions.
The Council had a short discussion with Director of Development Services Ramie Hammonds about
the plat.
Councilmember Allen Chick made a motion to accept lots 15 49 Blk A and Lots 3 24 Blk B of
Country Road Estates. Councilmember Dennis Dillon seconded the motion. The motion passed
unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent)..
10.Green Meadow Farms Estates Addition Final Plat
Consider, Discuss and Act on the Final Plat of Lot 16 Block A, of Meadow Green Farm Estates
Addition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on the
West Side of Metz Road and Approximately 2463 Feet South of Lois Rd.
Director of Development Services Ramie Hammonds stood to speak and went over the staff
report. She explained that it is the plat that Council had already seen. Director of Development Services
Ramie Hammonds said staff does recommend approval.
Councilmember asked when the preliminary plat was approved. Ramie stated it was approved about
two months ago. The Mayor made sure there were no changes other than the comments being
addressed. Ramie agreed.
Councimember Allen Chick made a motion to accept the Final Plat of Lots 16 Block A of Meadow
Green Farms Estates. Councilmember Dennis Dillon seconded the motion. The motion passed with a
31 vote (Councilmember David Clark voted in opposition; Mayor Pro Tem Gary Bilyeu Absent).
11.1404 Stemmons Frwy SUP
Conduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for an
Outside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B2),
and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of the
Intersection of North 5th Street and I35 Frontage Rd.
Mayor Thomas Muir Opened the Public Meeting at 7:53 p.m..
Director of Development Services Ramie Hammonds explained that the district only allows this type
of outside sales with an SUP. The site was previously a used car lot. The applicant is asking for
outdoor sales and display for new tractors, new utility trailers, new UTVs. She stated the land to the
North and East are B 2 and vacant. The land to the South is also B 2 and has the Granite Huggers
Page 3
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 081720Approve Minutes for the August 17, 2020 City Council Work Session.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.2.City Council Regular Meeting Minutes 081720Approve Minutes for the August 17, 2020 Regular City Council Meeting.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.3.City Council Special Meeting Minutes 08312020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement. Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motionwas seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro TemGary Bilyeu absent).5.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.6.EXECUTIVE SESSION:a.Texas Government Code Section 551.071 Consultation with Attorneys.Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17pm.7.RECONVENE: OPEN MEETING:City Council reconvened back into public forum from Executive Session at 7:51 PM.REGULAR AGENDA8.Easement Acquisition Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and LegalCounsel to proceed forward with the potential resolution of the Easement Acquisition forWastewater Infrastructure in question, including negotiating a potential agreement to be approved byCouncil in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passedunanimously (40, Mayor Pro Tem Gary Bilyeu absent).9.Country Road Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lots 1549 Block A, and Lots 324 Block B, ofCountry Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, CookeCounty, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds stood to speak to the Council, and reviewedthe staff report. She explained the variances that were approved with the preliminary plat. She statedthat staff has reviewed and recommends approval. She let Council know that the owner was at themeetingiftheyhadanyquestions.The Council had a short discussion with Director of Development Services Ramie Hammonds abouttheplat.Councilmember Allen Chick made a motion to accept lots 15 49 Blk A and Lots 3 24 Blk B ofCountry Road Estates. Councilmember Dennis Dillon seconded the motion. The motion passedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent)..10.Green Meadow Farms Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lot 16 Block A, of Meadow Green Farm EstatesAddition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on theWest Side of Metz Road and Approximately 2463 Feet South of Lois Rd.Director of Development Services Ramie Hammonds stood to speak and went over the staffreport. She explained that it is the plat that Council had already seen. Director of Development ServicesRamie Hammonds said staff does recommend approval.Councilmember asked when the preliminary plat was approved. Ramie stated it was approved abouttwo months ago. The Mayor made sure there were no changes other than the comments beingaddressed. Ramie agreed.Councimember Allen Chick made a motion to accept the Final Plat of Lots 16 Block A of MeadowGreen Farms Estates. Councilmember Dennis Dillon seconded the motion. The motion passed with a31 vote (Councilmember David Clark voted in opposition; Mayor Pro Tem Gary Bilyeu Absent).11.1404 Stemmons Frwy SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for anOutside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B2),and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of theIntersection of North 5th Street and I35 Frontage Rd.Mayor Thomas Muir Opened the Public Meeting at 7:53 p.m..Director of Development Services Ramie Hammonds explained that the district only allows this typeof outside sales with an SUP. The site was previously a used car lot. The applicant is asking for
outdoor sales and display for new tractors, new utility trailers, new UTVs. She stated the land to the
North and East are B 2 and vacant. The land to the South is also B 2 and has the Granite Huggers
store. The Planning and Zoning Commission did vote to approve the SUP with two stipulations: 1).
that the SUP would expire in five years and 2) no signage would be allowed on the grass in the front.
We sent out five public notices, with two notices being returned; one response was in favor and the
other response indicated they had no issues. Staff has been looking over the city’s comprehensive
land use plan that is currently being updated with the help of a consultant to look at the overall
zoning uses and map.Ramie reminded Council that she had visited previously about expiration dates
and their use with SUPs given the level of development of surround tracts. She attached several
buffer maps to show the lack of development around the subject property consistent with this
consideration, showing that there was sufficient undeveloped land to warrant the use of an expiration
date. Staff would recommend approval with the following stipulations: 1)expiration in three years,
2) No signage on the ground, 3) Uses would be specific to only New Utility Trailers, New Tractors,
New UTVs, 4)No parking or display on grass, 5) Site must be maintained in an orderly fashion, 6)
No storage containers or storage trailer will be permitted, 7) All signs will need to have a permit
through the City of Sanger.
After no one approached the podium to comment during the public hearing, Mayor Thomas Muir
Closed Public Hearing at 7:59 p.m.
Director of Development Services Ramie Hammonds explained that Council packets included
pictures of the current sites and pictures of what he will be selling.
Mayor Thomas Muir briefly went over what they learned in the work session about SUPs. He
explained about how setting a time limit works with undeveloped locations. He also explained about
how the buffer maps are helpful in showing the properties around the site met this criterion.
John Springer stood to speak and said there was not much more he could add than already
presented. He stated the owner lives in Flower Mound and would love to move his business to
Sanger. Bryan, the owner/operator explained he would be honored to be in Sanger and they will
follow all rules set.
John Springer spoke and asked for Council to extend from three years to five years. Councilmember
Allen Chick asked about parking on the grass.
Director of Development Services Ramie Hammonds explained that the front half of the property is
concrete. She pointed out the photos in their packets of the property. She stated the back may have
had some gravel previously, but she said it is overgrown now and she would consider it grass. The
City would have to decide if they would let them put in gravel or use an approved material.
Councilmember Allen Chick stated that the pictures are clear, and it looks like grass. He made sure
the owner was aware they will not be allowed to park on the grass.
Councilmember Dennis Dillon asked did he hear it correct that the Planning and Zoning commission
approved five years and staff is asking for three year.
Director of Development Services Ramie Hammonds stated yes. The reason for the shorter
timeframe was because the City is in the middle of a Comprehensive Plan.
There was a brief discussion about the location of the existing pole sign. There was further discussion
by Council over the reason for the SUP.
Page 4
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 081720Approve Minutes for the August 17, 2020 City Council Work Session.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.2.City Council Regular Meeting Minutes 081720Approve Minutes for the August 17, 2020 Regular City Council Meeting.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.3.City Council Special Meeting Minutes 08312020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement. Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motionwas seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro TemGary Bilyeu absent).5.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.6.EXECUTIVE SESSION:a.Texas Government Code Section 551.071 Consultation with Attorneys.Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17pm.7.RECONVENE: OPEN MEETING:City Council reconvened back into public forum from Executive Session at 7:51 PM.REGULAR AGENDA8.Easement Acquisition Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and LegalCounsel to proceed forward with the potential resolution of the Easement Acquisition forWastewater Infrastructure in question, including negotiating a potential agreement to be approved byCouncil in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passedunanimously (40, Mayor Pro Tem Gary Bilyeu absent).9.Country Road Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lots 1549 Block A, and Lots 324 Block B, ofCountry Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, CookeCounty, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds stood to speak to the Council, and reviewedthe staff report. She explained the variances that were approved with the preliminary plat. She statedthat staff has reviewed and recommends approval. She let Council know that the owner was at themeetingiftheyhadanyquestions.The Council had a short discussion with Director of Development Services Ramie Hammonds abouttheplat.Councilmember Allen Chick made a motion to accept lots 15 49 Blk A and Lots 3 24 Blk B ofCountry Road Estates. Councilmember Dennis Dillon seconded the motion. The motion passedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent)..10.Green Meadow Farms Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lot 16 Block A, of Meadow Green Farm EstatesAddition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on theWest Side of Metz Road and Approximately 2463 Feet South of Lois Rd.Director of Development Services Ramie Hammonds stood to speak and went over the staffreport. She explained that it is the plat that Council had already seen. Director of Development ServicesRamie Hammonds said staff does recommend approval.Councilmember asked when the preliminary plat was approved. Ramie stated it was approved abouttwo months ago. The Mayor made sure there were no changes other than the comments beingaddressed. Ramie agreed.Councimember Allen Chick made a motion to accept the Final Plat of Lots 16 Block A of MeadowGreen Farms Estates. Councilmember Dennis Dillon seconded the motion. The motion passed with a31 vote (Councilmember David Clark voted in opposition; Mayor Pro Tem Gary Bilyeu Absent).11.1404 Stemmons Frwy SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for anOutside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B2),and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of theIntersection of North 5th Street and I35 Frontage Rd.Mayor Thomas Muir Opened the Public Meeting at 7:53 p.m..Director of Development Services Ramie Hammonds explained that the district only allows this typeof outside sales with an SUP. The site was previously a used car lot. The applicant is asking foroutdoor sales and display for new tractors, new utility trailers, new UTVs. She stated the land to theNorth and East are B 2 and vacant. The land to the South is also B 2 and has the Granite Huggersstore. The Planning and Zoning Commission did vote to approve the SUP with two stipulations: 1).that the SUP would expire in five years and 2) no signage would be allowed on the grass in the front.We sent out five public notices, with two notices being returned; one response was in favor and theother response indicated they had no issues. Staff has been looking over the city’s comprehensiveland use plan that is currently being updated with the help of a consultant to look at the overallzoninguses and map.Ramie reminded Council that she had visited previously about expiration datesand their use with SUPs given the level of development of surround tracts. She attached severalbuffer maps to show the lack of development around the subject property consistent with thisconsideration, showing that there was sufficient undeveloped land to warrant the use of an expirationdate. Staff would recommend approval with the following stipulations: 1)expiration in three years,2) No signage on the ground, 3) Uses would be specific to only New Utility Trailers, New Tractors,New UTVs, 4)No parking or display on grass, 5) Site must be maintained in an orderly fashion, 6)No storage containers or storage trailer will be permitted, 7) All signs will need to have a permitthroughtheCityofSanger.After no one approached the podium to comment during the public hearing, Mayor Thomas MuirClosed Public Hearing at 7:59 p.m.Director of Development Services Ramie Hammonds explained that Council packets includedpicturesofthecurrentsitesandpicturesofwhathewillbeselling.Mayor Thomas Muir briefly went over what they learned in the work session about SUPs. Heexplained about how setting a time limit works with undeveloped locations. He also explained abouthow the buffer maps are helpful in showing the properties around the site met this criterion.John Springer stood to speak and said there was not much more he could add than alreadypresented. He stated the owner lives in Flower Mound and would love to move his business toSanger. Bryan, the owner/operator explained he would be honored to be in Sanger and they willfollow all rules set.John Springer spoke and asked for Council to extend from three years to five years. CouncilmemberAllen Chick asked about parking on the grass.Director of Development Services Ramie Hammonds explained that the front half of the property isconcrete. She pointed out the photos in their packets of the property. She stated the back may havehad some gravel previously, but she said it is overgrown now and she would consider it grass. TheCity would have to decide if they would let them put in gravel or use an approved material.Councilmember Allen Chick stated that the pictures are clear, and it looks like grass. He made surethe owner was aware they will not be allowed to park on the grass.Councilmember Dennis Dillon asked did he hear it correct that the Planning and Zoning commissionapproved five years and staff is asking for three year.Director of Development Services Ramie Hammonds stated yes. The reason for the shortertimeframe was because the City is in the middle of a Comprehensive Plan.There was a brief discussion about the location of the existing pole sign. There was further discussion
by Council over the reason for the SUP.
Initially, Councilmember Allen Chick made a motion to approve the Specific Use Permit for an
outside sales and display use on approximately 115 feet south of Sable Ave and 1585 feet North of
the intersection of North 5th st.and I 35 Frontage Rd with all of Staffs recommendations.
Seconded the motion by Councilmember David Clark.
Additional discussion was had about the length of the expiration of the SUP. Councilmember
Marissa Barrett said she understood the issue of being in the midst of reviewing the comprehensive
land use plan but she also understood the reason for requesting five years instead of three years.
After Council had a brief discussion about the expiration period change, the Councilmembers
making the initial motion and second agreed to modify their original motion to extend the expiration
date on the SUP to 5 years.
The motion was approved unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).
12.WWTP Change Order #9 Felix Construction Co.
Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sanger
and Felix Construction Company for Construction of the Sanger Wastewater Treatment Plant
Rehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order.
City Engineer Tracy LaPiene stood to give an update to City Council. City Engineer Tracy LaPiene
showed a video of Interim Public Works Director Jim Bolz touring the Wastewater treatment plant
to show the distance required to walk between plants 2 and 4 because of the lack of a walkway
between the two plants.
Councilmember David Clark made a motion approving change order #9 with a larger amount to
include the walkway and the details outlined in the packet. In the amount of approximately $59,000
$60,000. The motion is seconded by Councilmember Marissa Barrett. The motion was approved
unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).
13.PSA KSA Water and Wastewater Master Plan Update
Consider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSA
Engineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00,
And Authorize Mayor To Execute Agreement.
City Engineer Tracy LaPiene gave a summary to Council. He stated the city had contracted with
Perkins Engineering to do a study a few years back. This study was never brought forward to the
City Council to be ratified. Also, he observed that many of the recommendations have sense been
completed. City Engineer Tracy went over the information in the packet.
Councilmember Marissa Barrett made a motion to approve a professional service agreement with
KSA Engineers,Inc.for water and wastewater master plan update in the amount of $41,000 and
authorize the Mayor Thomas Muir to execute the agreement.Councilmember Dennis Dillon
seconded the motion. Motion passed unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent.
14.Public Hearing for Fiscal Year 20202021 Budget
Conduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 2020
2021.
Mayor Thomas Muir Opened the Public Hearing at 9:03 PM.
Page 5
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 081720Approve Minutes for the August 17, 2020 City Council Work Session.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.2.City Council Regular Meeting Minutes 081720Approve Minutes for the August 17, 2020 Regular City Council Meeting.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.3.City Council Special Meeting Minutes 08312020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement. Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motionwas seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro TemGary Bilyeu absent).5.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.6.EXECUTIVE SESSION:a.Texas Government Code Section 551.071 Consultation with Attorneys.Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17pm.7.RECONVENE: OPEN MEETING:City Council reconvened back into public forum from Executive Session at 7:51 PM.REGULAR AGENDA8.Easement Acquisition Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and LegalCounsel to proceed forward with the potential resolution of the Easement Acquisition forWastewater Infrastructure in question, including negotiating a potential agreement to be approved byCouncil in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passedunanimously (40, Mayor Pro Tem Gary Bilyeu absent).9.Country Road Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lots 1549 Block A, and Lots 324 Block B, ofCountry Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, CookeCounty, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds stood to speak to the Council, and reviewedthe staff report. She explained the variances that were approved with the preliminary plat. She statedthat staff has reviewed and recommends approval. She let Council know that the owner was at themeetingiftheyhadanyquestions.The Council had a short discussion with Director of Development Services Ramie Hammonds abouttheplat.Councilmember Allen Chick made a motion to accept lots 15 49 Blk A and Lots 3 24 Blk B ofCountry Road Estates. Councilmember Dennis Dillon seconded the motion. The motion passedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent)..10.Green Meadow Farms Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lot 16 Block A, of Meadow Green Farm EstatesAddition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on theWest Side of Metz Road and Approximately 2463 Feet South of Lois Rd.Director of Development Services Ramie Hammonds stood to speak and went over the staffreport. She explained that it is the plat that Council had already seen. Director of Development ServicesRamie Hammonds said staff does recommend approval.Councilmember asked when the preliminary plat was approved. Ramie stated it was approved abouttwo months ago. The Mayor made sure there were no changes other than the comments beingaddressed. Ramie agreed.Councimember Allen Chick made a motion to accept the Final Plat of Lots 16 Block A of MeadowGreen Farms Estates. Councilmember Dennis Dillon seconded the motion. The motion passed with a31 vote (Councilmember David Clark voted in opposition; Mayor Pro Tem Gary Bilyeu Absent).11.1404 Stemmons Frwy SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for anOutside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B2),and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of theIntersection of North 5th Street and I35 Frontage Rd.Mayor Thomas Muir Opened the Public Meeting at 7:53 p.m..Director of Development Services Ramie Hammonds explained that the district only allows this typeof outside sales with an SUP. The site was previously a used car lot. The applicant is asking foroutdoor sales and display for new tractors, new utility trailers, new UTVs. She stated the land to theNorth and East are B 2 and vacant. The land to the South is also B 2 and has the Granite Huggersstore. The Planning and Zoning Commission did vote to approve the SUP with two stipulations: 1).that the SUP would expire in five years and 2) no signage would be allowed on the grass in the front.We sent out five public notices, with two notices being returned; one response was in favor and theother response indicated they had no issues. Staff has been looking over the city’s comprehensiveland use plan that is currently being updated with the help of a consultant to look at the overallzoninguses and map.Ramie reminded Council that she had visited previously about expiration datesand their use with SUPs given the level of development of surround tracts. She attached severalbuffer maps to show the lack of development around the subject property consistent with thisconsideration, showing that there was sufficient undeveloped land to warrant the use of an expirationdate. Staff would recommend approval with the following stipulations: 1)expiration in three years,2) No signage on the ground, 3) Uses would be specific to only New Utility Trailers, New Tractors,New UTVs, 4)No parking or display on grass, 5) Site must be maintained in an orderly fashion, 6)No storage containers or storage trailer will be permitted, 7) All signs will need to have a permitthroughtheCityofSanger.After no one approached the podium to comment during the public hearing, Mayor Thomas MuirClosed Public Hearing at 7:59 p.m.Director of Development Services Ramie Hammonds explained that Council packets includedpicturesofthecurrentsitesandpicturesofwhathewillbeselling.Mayor Thomas Muir briefly went over what they learned in the work session about SUPs. Heexplained about how setting a time limit works with undeveloped locations. He also explained abouthow the buffer maps are helpful in showing the properties around the site met this criterion.John Springer stood to speak and said there was not much more he could add than alreadypresented. He stated the owner lives in Flower Mound and would love to move his business toSanger. Bryan, the owner/operator explained he would be honored to be in Sanger and they willfollow all rules set.John Springer spoke and asked for Council to extend from three years to five years. CouncilmemberAllen Chick asked about parking on the grass.Director of Development Services Ramie Hammonds explained that the front half of the property isconcrete. She pointed out the photos in their packets of the property. She stated the back may havehad some gravel previously, but she said it is overgrown now and she would consider it grass. TheCity would have to decide if they would let them put in gravel or use an approved material.Councilmember Allen Chick stated that the pictures are clear, and it looks like grass. He made surethe owner was aware they will not be allowed to park on the grass.Councilmember Dennis Dillon asked did he hear it correct that the Planning and Zoning commissionapproved five years and staff is asking for three year.Director of Development Services Ramie Hammonds stated yes. The reason for the shortertimeframe was because the City is in the middle of a Comprehensive Plan.There was a brief discussion about the location of the existing pole sign. There was further discussionby Council over the reason for the SUP.Initially, Councilmember Allen Chick made a motion to approve the Specific Use Permit for anoutsidesales and display use on approximately 115 feet south of Sable Ave and 1585 feet North ofthe intersection of North 5th st.and I 35 Frontage Rd with all of Staffs recommendations.Seconded the motion by Councilmember David Clark.Additional discussion was had about the length of the expiration of the SUP. CouncilmemberMarissaBarrettsaid she understood the issue of being in the midst of reviewing the comprehensiveland use plan but she also understood the reason for requesting five years instead of three years.After Council had a brief discussion about the expiration period change, the Councilmembersmaking the initial motion and second agreed to modify their original motion to extend the expirationdate on the SUP to 5 years.The motion was approved unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).12.WWTP Change Order #9 Felix Construction Co.Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sangerand Felix Construction Company for Construction of the Sanger Wastewater Treatment PlantRehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order. City Engineer Tracy LaPiene stood to give an update to City Council. City Engineer Tracy LaPieneshowed a video of Interim Public Works Director Jim Bolz touring the Wastewater treatment plantto show the distance required to walk between plants 2 and 4 because of the lack of a walkwaybetween the two plants.Councilmember David Clark made a motion approving change order #9 with a larger amount toinclude the walkway and the details outlined in the packet. In the amount of approximately $59,000 $60,000. The motion is seconded by Councilmember Marissa Barrett. The motion was approvedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent). 13.PSA KSA Water and Wastewater Master Plan UpdateConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSAEngineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00,And Authorize Mayor To Execute Agreement.City Engineer Tracy LaPiene gave a summary to Council. He stated the city had contracted withPerkins Engineering to do a study a few years back. This study was never brought forward to theCity Council to be ratified. Also, he observed that many of the recommendations have sense beencompleted. City Engineer Tracy went over the information in the packet.Councilmember Marissa Barrett made a motion to approve a professional service agreement withKSAEngineers,Inc.for water and wastewater master plan update in the amount of $41,000 andauthorizetheMayorThomasMuirtoexecutetheagreement.Councilmember Dennis Dillonseconded the motion. Motion passed unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent.14.Public Hearing for Fiscal Year 20202021 BudgetConduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 20202021.
Mayor Thomas Muir Opened the Public Hearing at 9:03 PM.
No one came forward wishing to speak.
Mayor Thomas Muir Closed the Public Hearing at 9:04 PM.
15.Public Hearing for Proposed Tax Rate
Conduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on the
Tax Roll in the Preceding Year by 9% with the Proposed Tax Rate $0.6791 per $100 of Assessed
Valuation. (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of $0.6791
per $100 of Assessed Valuation).
Mayor Thomas Muir Opened the Public Hearing at 9:08 PM.
Mayor Thomas Muir explains the tax rate is staying the same because Sanger is growing and the
property valuations are increasing, so our total tax revenues so the tax is staying the same.
After this explanation, no one came forward wishing to speak.
Mayor Thomas Muir Closed the Public Hearing at 9:09 PM.
16.Resolution #091220 Changing Bank Signatories
Approval of Resolution #091220 Authorizing a Change of Authorized Bank Signatories
Director of Finance Clayton Gray speaks to the council and explains that the City of Sanger banks at
both First United Bank and Prosperity Bank,both banks require two signatures on checks which is the
City Manager Alina Ciocan and City Secretary Cheryl Price. With staff changes this resolution will change
those signatories to Interim City Manager Jeriana Stanton and Mayor Thomas Muir.
Councilmember Marissa Barrett made a motion to approve of resolution #09 12 20 authorizing a
change of authorized bank signatories.Councilmember David Clark seconded the motion.
Motion passed unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).
17.City Manager Position
Consider, Discuss and Act on The Recruitment Process And Collateral Materials For The City
Manager Position.
Mayor Thomas Muir explained the update of the flyer.He said the first page did not contain many
changes other than a typo. He went over some of the updates and changes. Council discussed the
addition of making it a requirement for the City Manager to live within the Sanger area. The Mayor
discussed the last page and talked about the salary for the City Manager and stated it might need to
be a point of discussion.
Council went over the flyer and the requirements.Interim City Manager Jeriana Staton brought up a
possible concern about the residency requirement and the affect it might have on getting someone
hired and on board.Mayor Thomas Muir said he would prefer to leave it as a preference and say
this would not be an immediate requirement so the City Manager could start as fast as possible.We
will work with relocating the City Manager in an appropriate time frame.
Page 6
MINUTESCITY COUNCIL REGULAR MEETINGTUESDAY, SEPTEMBER 8, 20207:00 PMHISTORIC CHURCH BUILDING 403 N 7TH STREET,SANGER, TEXASCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Councilmember David Clark, Councilmember Marissa Barrett, Councilmember Allen Chick, Councilmember Dennis DillonCOUNCIL MEMBERS ABSENT:Mayor Pro Tem Gary BilyeuSTAFF MEMBERS PRESENT:City Manager Alina Ciocan; HR Director Jeriana Staton, Interim Director of Public Work Jim Bolz,Interim Police Chief Jonathan Perkins, City Engineer Tracy LaPiene, Director of Finance ClaytonGray, Police Officer Josh Bishop, Director of Development Services Ramie Hammonds1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.There being a quorum, Mayor Thomas Muir called the September 8th, 2020 Regular Meeting toorder at 7:00 p.m.. The Invocation was given by Mayor Thomas Muir. The Pledge of Allegiancewas led by Councilmember Dennis Dillon.2.CITIZEN INPUT:There were no citizens who came forward wishing to speak3.PROCLAMATION:a.Proclamation No. 090120 United Way LIVE UNITED MonthProclamation No. 090120 For United Way of Denton County, Proclaiming September 2020LIVE UNITED Month.Councilmember Allen Chick made a motion to approve Proclamation No. 0901/20 for United Wayof Denton County, Proclaiming September LIVE UNITED month.Councilmember David Clark seconded the motion. Motion passes unanimously. A photo was takenwith the Untied Way representative attending the meeting. 4.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 081720Approve Minutes for the August 17, 2020 City Council Work Session.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.2.City Council Regular Meeting Minutes 081720Approve Minutes for the August 17, 2020 Regular City Council Meeting.A motion was made by Councilmember Allen Chick to accept the City council minutes. Secondedby Councilmember David Clark. Motion passes unanimously.3.City Council Special Meeting Minutes 08312020Approve Minutes for the August 31, 2020 Special City Council Meeting.b.Interlocal Cooperation Agreement Denton CountyApprove Interlocal Cooperation Agreement With Denton County For GovernmanceCommunications And Dispatch Services System For The City of Sanger Fire and PoliceDepartments A nd Authorize The Fire Chief and Police Chief to Execute Agreement. Councilmember Allen Chick made a motion to approve the Consent Agenda as presented. Motionwas seconded by Councilmember David Clark. Motion passed unanimously (40, Mayor Pro TemGary Bilyeu absent).5.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.6.EXECUTIVE SESSION:a.Texas Government Code Section 551.071 Consultation with Attorneys.Mayor Thomas Muir read the Executive Session Item and convened into Executive Session at 7:17pm.7.RECONVENE: OPEN MEETING:City Council reconvened back into public forum from Executive Session at 7:51 PM.REGULAR AGENDA8.Easement Acquisition Wastewater InfrastructureConsider, Discuss and Possibly Act on Easement Acquisition for Wastewater Infrastructure.Councilmember Marissa Barrett made a motion to authorize the Mayor Thomas Muir and LegalCounsel to proceed forward with the potential resolution of the Easement Acquisition forWastewater Infrastructure in question, including negotiating a potential agreement to be approved byCouncil in the future.The motion was seconded by Councilmember Dennis Dillon. Motion passedunanimously (40, Mayor Pro Tem Gary Bilyeu absent).9.Country Road Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lots 1549 Block A, and Lots 324 Block B, ofCountry Road Estates, Being 81.45 Acres of the Ed Bradley Survey, Abstract Number 34, CookeCounty, Texas, the Ed Bradley Survey, Abstract Number 1705, and the B.B.B. C.RR Co Survey,Abstract number 199 in the City of Sanger’s ETJ, and Generally Located South of County Road200 and Approximately 4950 Feet West of I35.Director of Development Services Ramie Hammonds stood to speak to the Council, and reviewedthe staff report. She explained the variances that were approved with the preliminary plat. She statedthat staff has reviewed and recommends approval. She let Council know that the owner was at themeetingiftheyhadanyquestions.The Council had a short discussion with Director of Development Services Ramie Hammonds abouttheplat.Councilmember Allen Chick made a motion to accept lots 15 49 Blk A and Lots 3 24 Blk B ofCountry Road Estates. Councilmember Dennis Dillon seconded the motion. The motion passedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent)..10.Green Meadow Farms Estates Addition Final PlatConsider, Discuss and Act on the Final Plat of Lot 16 Block A, of Meadow Green Farm EstatesAddition Phase1, Being 6.874 Acres, in the City of Sanger’s ETJ, and Generally Located on theWest Side of Metz Road and Approximately 2463 Feet South of Lois Rd.Director of Development Services Ramie Hammonds stood to speak and went over the staffreport. She explained that it is the plat that Council had already seen. Director of Development ServicesRamie Hammonds said staff does recommend approval.Councilmember asked when the preliminary plat was approved. Ramie stated it was approved abouttwo months ago. The Mayor made sure there were no changes other than the comments beingaddressed. Ramie agreed.Councimember Allen Chick made a motion to accept the Final Plat of Lots 16 Block A of MeadowGreen Farms Estates. Councilmember Dennis Dillon seconded the motion. The motion passed with a31 vote (Councilmember David Clark voted in opposition; Mayor Pro Tem Gary Bilyeu Absent).11.1404 Stemmons Frwy SUPConduct a Public Hearing and Consider, Discuss and Act on a Specific Use Permit (SUP) for anOutside Sales and Display use on Approximately 0.918 Acres of Land, Zoned as Business 2 (B2),and Generally Located Approximately 115 feet South of Sable Ave and 1585 feet North of theIntersection of North 5th Street and I35 Frontage Rd.Mayor Thomas Muir Opened the Public Meeting at 7:53 p.m..Director of Development Services Ramie Hammonds explained that the district only allows this typeof outside sales with an SUP. The site was previously a used car lot. The applicant is asking foroutdoor sales and display for new tractors, new utility trailers, new UTVs. She stated the land to theNorth and East are B 2 and vacant. The land to the South is also B 2 and has the Granite Huggersstore. The Planning and Zoning Commission did vote to approve the SUP with two stipulations: 1).that the SUP would expire in five years and 2) no signage would be allowed on the grass in the front.We sent out five public notices, with two notices being returned; one response was in favor and theother response indicated they had no issues. Staff has been looking over the city’s comprehensiveland use plan that is currently being updated with the help of a consultant to look at the overallzoninguses and map.Ramie reminded Council that she had visited previously about expiration datesand their use with SUPs given the level of development of surround tracts. She attached severalbuffer maps to show the lack of development around the subject property consistent with thisconsideration, showing that there was sufficient undeveloped land to warrant the use of an expirationdate. Staff would recommend approval with the following stipulations: 1)expiration in three years,2) No signage on the ground, 3) Uses would be specific to only New Utility Trailers, New Tractors,New UTVs, 4)No parking or display on grass, 5) Site must be maintained in an orderly fashion, 6)No storage containers or storage trailer will be permitted, 7) All signs will need to have a permitthroughtheCityofSanger.After no one approached the podium to comment during the public hearing, Mayor Thomas MuirClosed Public Hearing at 7:59 p.m.Director of Development Services Ramie Hammonds explained that Council packets includedpicturesofthecurrentsitesandpicturesofwhathewillbeselling.Mayor Thomas Muir briefly went over what they learned in the work session about SUPs. Heexplained about how setting a time limit works with undeveloped locations. He also explained abouthow the buffer maps are helpful in showing the properties around the site met this criterion.John Springer stood to speak and said there was not much more he could add than alreadypresented. He stated the owner lives in Flower Mound and would love to move his business toSanger. Bryan, the owner/operator explained he would be honored to be in Sanger and they willfollow all rules set.John Springer spoke and asked for Council to extend from three years to five years. CouncilmemberAllen Chick asked about parking on the grass.Director of Development Services Ramie Hammonds explained that the front half of the property isconcrete. She pointed out the photos in their packets of the property. She stated the back may havehad some gravel previously, but she said it is overgrown now and she would consider it grass. TheCity would have to decide if they would let them put in gravel or use an approved material.Councilmember Allen Chick stated that the pictures are clear, and it looks like grass. He made surethe owner was aware they will not be allowed to park on the grass.Councilmember Dennis Dillon asked did he hear it correct that the Planning and Zoning commissionapproved five years and staff is asking for three year.Director of Development Services Ramie Hammonds stated yes. The reason for the shortertimeframe was because the City is in the middle of a Comprehensive Plan.There was a brief discussion about the location of the existing pole sign. There was further discussionby Council over the reason for the SUP.Initially, Councilmember Allen Chick made a motion to approve the Specific Use Permit for anoutsidesales and display use on approximately 115 feet south of Sable Ave and 1585 feet North ofthe intersection of North 5th st.and I 35 Frontage Rd with all of Staffs recommendations.Seconded the motion by Councilmember David Clark.Additional discussion was had about the length of the expiration of the SUP. CouncilmemberMarissaBarrettsaid she understood the issue of being in the midst of reviewing the comprehensiveland use plan but she also understood the reason for requesting five years instead of three years.After Council had a brief discussion about the expiration period change, the Councilmembersmaking the initial motion and second agreed to modify their original motion to extend the expirationdate on the SUP to 5 years.The motion was approved unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).12.WWTP Change Order #9 Felix Construction Co.Consider, Discuss and Possibly Act on Approving Change Order #9 Between the City of Sangerand Felix Construction Company for Construction of the Sanger Wastewater Treatment PlantRehabilitation and Improvements; And Authorize the Mayor to Execute Said Change Order. City Engineer Tracy LaPiene stood to give an update to City Council. City Engineer Tracy LaPieneshowed a video of Interim Public Works Director Jim Bolz touring the Wastewater treatment plantto show the distance required to walk between plants 2 and 4 because of the lack of a walkwaybetween the two plants.Councilmember David Clark made a motion approving change order #9 with a larger amount toinclude the walkway and the details outlined in the packet. In the amount of approximately $59,000 $60,000. The motion is seconded by Councilmember Marissa Barrett. The motion was approvedunanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent). 13.PSA KSA Water and Wastewater Master Plan UpdateConsider, Discuss And Possibly Act To Approve A Professional Services Agreement With KSAEngineers, Inc. For Water and Wastewater Master Plan Update In The Amount Of $41,000.00,And Authorize Mayor To Execute Agreement.City Engineer Tracy LaPiene gave a summary to Council. He stated the city had contracted withPerkins Engineering to do a study a few years back. This study was never brought forward to theCity Council to be ratified. Also, he observed that many of the recommendations have sense beencompleted. City Engineer Tracy went over the information in the packet.Councilmember Marissa Barrett made a motion to approve a professional service agreement withKSAEngineers,Inc.for water and wastewater master plan update in the amount of $41,000 andauthorizetheMayorThomasMuirtoexecutetheagreement.Councilmember Dennis Dillonseconded the motion. Motion passed unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent.14.Public Hearing for Fiscal Year 20202021 BudgetConduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 20202021.Mayor Thomas Muir Opened the Public Hearing at 9:03 PM. No one came forward wishing to speak.Mayor Thomas Muir Closed the Public Hearing at 9:04 PM.15.Public Hearing for Proposed Tax RateConduct a Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on theTax Roll in the Preceding Year by 9% with the Proposed Tax Rate $0.6791 per $100 of AssessedValuation. (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of $0.6791per $100 of Assessed Valuation).Mayor Thomas Muir Opened the Public Hearing at 9:08 PM.Mayor Thomas Muir explains the tax rate is staying the same because Sanger is growing and theproperty valuations are increasing, so our total tax revenues so the tax is staying the same.After this explanation, no one came forward wishing to speak.Mayor Thomas Muir Closed the Public Hearing at 9:09 PM.16.Resolution #091220 Changing Bank SignatoriesApproval of Resolution #091220 Authorizing a Change of Authorized Bank SignatoriesDirectorofFinanceClaytonGrayspeakstothecouncilandexplainsthattheCityofSanger banks atbothFirstUnitedBankandProsperityBank,both banks require two signatures on checks which is theCity Manager Alina Ciocan and City Secretary Cheryl Price. With staff changes this resolution will changethosesignatoriestoInterimCityManagerJerianaStantonandMayorThomasMuir.Councilmember Marissa Barrett made a motion to approve of resolution #09 12 20 authorizing achange of authorized bank signatories.Councilmember David Clark seconded the motion.Motion passed unanimously (40 vote; Mayor Pro Tem Gary Bilyeu absent).17.City Manager PositionConsider, Discuss and Act on The Recruitment Process And Collateral Materials For The CityManager Position.Mayor Thomas Muir explained the update of the flyer.He said the first page did not contain manychangesother than a typo. He went over some of the updates and changes. Council discussed theaddition of making it a requirement for the City Manager to live within the Sanger area. The Mayordiscussed the last page and talked about the salary for the City Manager and stated it might need tobea point of discussion.Council went over the flyer and the requirements.Interim City Manager Jeriana Staton brought up apossible concern about the residency requirement and the affect it might have on getting someonehired and on board.Mayor Thomas Muir said he would prefer to leave it as a preference and saythiswould not be an immediate requirement so the City Manager could start as fast as possible.We
will work with relocating the City Manager in an appropriate time frame.
Interim City Manager Jeriana Staton said she did speak with our IT service and said they would be
able to set it up to where we could receive applications via a separate email.
The Council had a little more discussion over the job description.
Councilmember Marissa Barrett made a motion to approve staff to move forward with the discussed
edits needed prior to publishing the recruitment flyer for City Manager position.
Councilmember David Clark seconded the motion. Motion passed unanimously (40 vote; Mayor
Pro Tem Gary Bilyeu absent).
18.INFORMATION ITEMS:
Mayor Thomas Muir went over the information items that were included in the packets.
a.Capital Projects Recap September 2, 2020
b.Disbursements
Disbursements for August 2020
c.Atmos Energy Rate Tariffs
Update on Atmos Energy Corporation's Rate Tariffs.
d.Atmos Rider GCR
Atmos Rider GCR Rate Filing Under Docket No. 10170
e.Monthly Financial Reports June & July 2020
Attached are financial reports for both June and July 2020. The format has changed slightly from
previous reports. Since the Internal Service Fund was established years ago, that fund's
expenditures have been presented on the report as "Administration" in the General and Enterprise
Fund.
The revised format now includes the Internal Service Fund reported separately, so detail for those
departments (Administration, Engineering, Finance, etc) are seen in detail.
Attached are financial reports for both June and July 2020. The format had changed slightly from
previous reports. Since the Internal Service Fund was established years ago, that fund's expenditures
had been presented on the report as "Administration" in the General and Enterprise Fund.
The revised format now included the Internal Service Fund reported separately, so detail for those
departments (Administration, Engineering, Finance, etc.) are seen in detail.
19.FUTURE AGENDA ITEMS:
Councilmember David Clark brought up reviewing and updating the land use table.
20.ADJOURN.
There being no further items for discussion Mayor Thomas Muir adjourned the meeting at 9:28 p.m.
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